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Regional Library System
VOTERS
Board of Supervisors
Library Board
Regional Library System
Budget Summary
EXPENDITURES BY DEPARTMENT
Regional Library System
TOTAL EXPENDITURES Change FY 20 FY 20 FY 21 FY 22 FY 22 FY 22 App. 22/ Revised Actual Approved Base + Addenda = Approved App. 21
$2,405,234 $2,253,711 $2,246,303 $2,387,122 $10,930 $2,398,052 $151,749
$2,405,234 $2,253,711 $2,246,303 $2,387,122 $10,930 $2,398,052 $151,749
EXPENDITURES BY CLASSIFICATION
Personal Services
Operations & Maintenance
Capital Outlay
Lump Sum Reduction
TOTAL EXPENDITURES
$1,770,536 $1,682,138 $1,796,655 $1,937,474 $10,930 $1,948,404 $151,749 $549,552 $495,135 $449,648 $449,648 $- $449,648 $-
$85,146 $76,438 $- $- $- $- $-
$- $- $- $- $- $-
$-
$2,405,234 $2,253,711 $2,246,303 $2,387,122 $10,930 $2,398,052 $151,749
REVENUE BY CLASSIFICATION
Local Photo Copy Sales Local Library Fines Local Library Fees Passports Floyd Contribution Blacksburg Contribution Christiansburg Contribution Local Donations
Local Recovered Costs $25,000 $17,276 $25,000 $25,000 $(16,500) $29,000 $22,203 $29,000 $29,000 $(24,700) $8,500 $(16,500) $4,300 $(24,700)
$2,700 $1,803 $2,700 $2,700 $(2,300) $8,000 $9,955 $8,000 $8,000 $(4,000)
$400 $(2,300) $4,000 $(4,000) $71,748 $71,748 $67,548 $67,548 $12,273 $79,821 $12,273 $15,000 $15,000 $15,000 $15,000 $- $15,000 $-
$15,000 $15,000 $15,000 $15,000 $- $15,000 $-
$42,991 $51,193 $- $887
$- $- State Aid $220,278 $227,142 $225,285 $225,285 $22,013 $247,298 $22,013
TOTAL DESIGNATED REVENUE $429,717 $432,206 $387,533 $387,533 $(13,214) $374,319 $(13,214)
TOTAL UNDESIGNATED REVENUE $1,975,517 $1,821,504 $1,858,770 $1,999,589 $24,144 $2,023,733 $164,963
TOTAL REVENUES $2,405,234 $2,253,711 $2,246,303 $2,387,122 $10,930 $2,398,052 $151,749
About
The Montgomery-Floyd Regional Library System has branch libraries in Blacksburg, Christiansburg, Shawsville and Floyd. Reading and other materials are offered in a variety of formats, including eBooks, downloadable and streaming audiobooks, music, and movies. Public computers, wireless access, databases and office and entertainment software are available in each library. The Christiansburg and Floyd libraries maintain special sections for genealogy and local history.
Regional Library System
Staff members of the regional system are trained to help citizens use the library, download material and locate information. Library services include assistance with job searching and resume building, computer classes, summer reading programs for all ages, special events, programs, book discussion groups and story times. Public meeting rooms in each library branch are available to individuals and groups to use on a first-come basis. Meadowbrook has a dedicated craft room. The Library also offers notary services and is a passport acceptance agency.
Highlights
• The Montgomery-Floyd Regional Library (MFRL) welcomed over 275,000 visitors in 2019, and checked out 541,050 items. • Patrons used library computers or wireless to access the Internet over 70,000 sessions. • Library staff processed passport applications for over 350 individuals. • Created an online signup for new library cards with instant access to electronic resources and item request capability. • Added over 30 wireless hotspots to the collection, so patrons can access wireless Internet in their homes. • Enhanced the Teen Spaces at Meadowbrook and Blacksburg libraries, with new furniture, study space, and re-organized collections. • Remodeled the preschool and children’s areas at Christiansburg Library, adding improved shelving, technology, study and reading space, and materials. • Introduced “Happy or Not” customer satisfaction terminals at each branch for patrons to provide feedback on their general library experience, library materials, and programming. • Meadowbrook Library’s Summer Backpack Program – which provides meals, healthy snacks, and back-toschool supplies for families in Eastern Montgomery – was awarded a 2020 Virginia Association of Counties
Achievement Award. This program resumed in the Summer of 2020, COVID-19 notwithstanding. • Re-engineered the Library Request for Purchase tool to provide speedier, more accurate and more easily scaled-up service. • Christiansburg Library met over 1,000 residents at the 2019 Downtown Halloween event. • Blacksburg Library’s PAWS to Read partners, Moose the dog and his handlers at Virginia Tech’s Cook
Counseling Center, won the 2019 Virginia Veterinary Medical Association’s Animal Hero of the Year award for his dedication to the well-being of the Virginia Tech and Blacksburg community.
• When confronted with the COVID-19 emergency, Montgomery-Floyd Regional Library: • Complied with the Governor’s Safe at Home and Safer at Home Executive Orders. • Rapidly developed a curbside pickup service for patrons to pick up requested material. • Created Library Picks for You to assist those who could not browse the shelves in finding new books to read.
• Rolled out Princh, a service that allows patrons to print to the library printers from any mobile device or computer, and pick up the prints curbside. • Transitioned the 2020 Summer Reading Program to an online format, so kids could maintain reading skills even with operations changes at branches and with many families self-isolating. • Enhanced virtual, online, and outdoor programming, including the very popular take-and-make craft kits.
• Increased use of eBooks and eAudio nearly 20% with the generous support of the MFRL Foundation.
Personnel
DEPARTMENT
Regional Library System
TOTAL FY 21 Approved FTE
21.5
21.5 FY 22 Approved FTE
21.5
21.5 Change
0 0
Base Budget Discussion
The base budget is the estimated minimum cost for providing continued services/operations for each division/ department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.
• Base Salary and Fringe Benefit Adjustments – The FY 21 approved budget included a 3% compensation increase in Special Contingencies. These funds were distributed to County divisions off cycle during the budget year. In addition to the 3% compensation increase added to the base budget, the budget also includes an increase in the unemployment insurance rate from 0.23% to 0.53%. All other fringe benefits rates remain unchanged. Funding is also included to cover a 3% compensation increase, effective
July 1, 2021.
Addenda & Reductions Discussion
Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Approved addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.
• ($13,214) is Reduced from the Library’s Revenue Budget – As Library’s move to more on-line and virtual material offerings, collection fees and fines are becoming more obsolete, reducing revenues that were once generated utilizing traditional library materials. Based on this changing trend and use of the library, traditional library fines and fees have been reduced by $47,500. This is based on prior year actuals and estimated revenue collections for FY 21 and FY 22. To help offset this reduction, Floyd Library’s contribution to regional salaries increased by $12,273 and the estimated state aid provided by the Library of Virginia has increased by $22,013. The Library’s total revenue budget has decreased by $13,214. • $10,930 is Added to Cover Minimum Wage Increases – Additional funding has been added to cover the cost of new minimum wage increases that take effect through January 1, 2022. The Library has several part-time unclassified positions that are currently below the new state minimum wage. This increase provides sufficient funding to cover the new minimum wage standards through FY 22. Below are the new minimum wage changes per year in Virginia:
Dates Per hour rate
Prior to 5/1/21 $7.25 5/1/21 $9.50 1/1/22 $11.00 1/1/23 $12.00 1/1/25 $13.50 1/1/26 $15.00
