Annual report 2014 by Moree Plains Shire Council

2014 ANNUAL REPORT

Contents Vision, Mission and Values Who We Are Moree Plains Shire 2014 Statistics and Maps

3 4 5

The Year in Review 2013/2014 Highlights Mayorâ&#x20AC;&#x2122;s Message General Managerâ&#x20AC;&#x2122;s Overview At a Glance Finance Snapshot

6 6 8 9 10 13

Governance Our Councillors How Do We Govern Our Shire?

18 19 27

Our Organisation Our Executive Team Our Staff Organisational Development Partnering with the Community Work Health and Safety Corporate Governance Framework

30 32 34 35 40 43 47

Our Performance An Inclusive Caring Community A Vibrant Regional Economy An Environmental Role Model Coordinated, Committed Leadership

52 53 57 60 62

Statutory Information Our Performance Our Organisation Our Community Our Environment Our Economy and Infrastructure

66 67 75 86 92 96

Calendar of Events

105

Your Feedback

108

Acknowledgement Moree Plains Shire Council acknowledges the Kamilaroi people as the traditional custodians of this land.

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Vision, Mission and Values Our Organisational Vision

Moree Plains Shire is a strong, robust community that provides a relaxed, healthy and harmonious lifestyle with an economy that supports the local region and preserves the important environmental qualities of our area.

Our Organisational Mission

Moree Plains Shire Councilâ&#x20AC;&#x2122;s mission is to lead the way in fostering a healthy, positive and wellresourced community.

Our Organisational Values

Commitment: working hard to get the job done. Integrity: being open and honest in our dealings. Partnerships: working together with the community. Protection: ensuring our activities do not impact on the health, safety or welfare of our stakeholders. Respect: valuing the feelings, opinions and needs of others. Service: giving our best to the community.

Our Community Vision

Blessed by the Plainsâ&#x20AC;&#x2122; rich black soils and artesian waters, Shire residents enjoy a vibrant rural economy, have a deep cultural connection to Country, and harbour a deep respect for their place and each other in such a way as to impress newcomers.

Our Community Values

Celebrate our cultural diversity: Moree Plains gains so much from the diversity of its people. Celebrate and embrace our differences by working together: a real sense of opportunity is evident within the Shire and residents work together to improve their quality of life. A country lifestyle: residents have a commitment to maintaining a relaxed and tranquil community, ensuring that the Shire is a great place to raise a family. An engaged community: there is an understanding that our vision cannot be achieved without involvement and contribution from the entire community.

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Who We Are The first Moree Municipal Council, with nine elected representatives, was incorporated in 1890. Moree Plains Shire is located in northwest New South Wales near the border of Queensland. Moree is 640km from Sydney and 480km from Brisbane. The Shire covers approximately 18,000km2. The town of Moree accounts for 9,346 of the Shire’s 14,145 people (2011 Census). The townships of Boggabilla, Mungindi and Pallamallawa are the other major centres, with the remaining population dispersed across the Shire. The mild to hot climate and fertile land supports a strong agricultural industry. The Mehi, Gwydir, Barwon and Macintyre Rivers flow through the Shire. Our abundance of water – particularly the bore water of the Great Artesian Basin – is a major tourist attraction and community asset. Moree Plains is a great place to live and work. Moree Plains Shire Council (or “Council”) is committed to preserving our special place and lifestyle and helping create a strong and rewarding economy for all residents.

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Moree Plains Shire 2014 Statistics and Maps Area: 17,930km2 Population as per 2011 Census data: 14,145 Percentage of males: 51% Percentage of females: 49% Population under 15 years of age: 23.2% Population aged 55 years and over: 23.7% Median age of residents: 35.4 years Moree Plains Shire residents born in Australia: 86.2% Indigenous persons as a percentage of total: 20.8% Median weekly household income: $1,053 Median monthly mortgage repayment: $1,370 Median weekly rent: $157 Average household size: 2.5 Total labour force: 6,186 Percentage of workforce in full-time employment: 64.7% Percentage of workforce unemployed: 6% Number of rateable properties: 6,428 Number of people enrolled to vote: 8,251 Note: Data from Australian Bureau of Statistics and the Australian Electoral Commission

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The Year in Review 2013/2014 Highlights First Quarter: July–September 2013 •

The Eamon O’Toole: Big Boys Toys exhibition at the Moree Gallery attracted some 4,000 visitors.

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A new 10 year waste collection and processing contract was entered into by Moree Plains Shire Council and two (2) other local authorities.

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Kerbside organics collection commenced for Moree.

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The NSW Weight of Loads Conference took place in Moree on 28 and 29 September 2013.

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The business and operations of the Moree Artesian Aquatic Centre were transferred by Moree Plains Shire Council to Moree Artesian Aquatic Centre Limited, a company limited by guarantee and controlled by the Council. This transfer was undertaken for a number of purposes, including to enable the newly established wellness centre within the Moree Artesian Aquatic Centre to be operated as a commercial enterprise.

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Tourism Moree hosts the Inland Tourism Awards in Moree on 27 July 2013 where Tourism Moree is named winner of the ‘Best Visitor Information Centre’ for the second year in a row.

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Staff of Moree Plains Shire Council assisted in facilitating Moree’s NAIDOC Official Opening Ceremony and annual march through the main street of Moree. Morning tea before the march was hosted by staff at the Dhiiyaan Indigenous Centre where attendees had the opportunity to view the pictorial display.

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The Home Interaction Program for Parents and Youngsters (HIPPY) commenced. The HIPPY program is a joint initiative between Moree Plains Shire Council and Miyay Birray and aims to help young Indigenous Australians obtain better access to early childhood education and recognises the importance of parents as being a child’s first teacher.

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The Toomelah-Boggabilla Green Army Project was given the go ahead. Green Army projects have enormous benefits to both the community and the environment and will operate for 26 weeks, employ 9 participants and be led by a supervisor.

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The Moree Multicultural Comedy Gala was held on 31 August 2013 featuring Comedians Tahir, Dave O’Neil, Des Dowling and Dilruk Jayasinha.

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The launch of In Plain View: a snapshot of life on the black soil plans, along with an accompanying exhibition of photographs from the book, was held at the Moree Plains Gallery and was attended by approximately 80 people.

Second Quarter: October–December 2013 •

Moree Plains Shire participated in the Grain Harvest Management Scheme, following lengthy discussions between the Council and interested local stakeholders.

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The Wellness Centre at the Moree Artesian Aquatic Centre, including private day spa (offering beauty treatments and massage), swimming facilities and gymnasium, opened.

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Management and staff of Tourism Moree attended the Inland Tourism Awards at Royal Randwick Racecourse on 28 November 2013 where they were announced as winners of the ‘Visitor Information Services Award’.

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Moree Main Street Christmas Carnival was held on 12 December 2013 with jumping castles, live entertainment and a variety of foods with many of the local community turning out for the event.

Third quarter: January–March 2014 •

The Melbourne to Brisbane Inland Rail Symposium was held with 132 attendees representing 80 organisations, including all three (3) levels of government.

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Two (2) workshops were held to discuss the Independent Local Government Review Future Directions Paper.

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Harmony Day was held as part of the Council’s Multicultural celebrations. A successful tapas night was also held to celebrate this day at the Max Centre.

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Australia Day celebrations were held at Jellicoe Park.

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Following an official sod turning ceremony on 5 February 2014, works commenced on the Moree Gateway Project.

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In the wake of the financial collapse of Brindabella Airlines in the second quarter of the 2013/2014 financial year, QantasLink won the tender to restore permanent flights between Moree and Sydney for the next four (4) years.

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Moree Plains Shire Council once again sponsored the second annual NSW Domestic Violence Shield which was hosted by the inaugural winners, the Moree Boomerangs. The “Tackling Domestic Violence” campaign is a NSW Government initiative which aims to reduce the levels of domestic violence in communities through structured programs and key messages.

Fourth Quarter: April – June 2014 •

Sydney couple, Simon and Julie Ford, donated nearly $500,000 worth of art to the Moree Gallery including contemporary Aboriginal works, one Fred Williams etching and a Brett Whiteley lithograph.

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Joe Furlonger’s “Marshlands” exhibition was highly successful.

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Moree Superstar was held with guest judge Taylor Henderson who appeared on X Factor.

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Funding was secured for the $164 million Moree Solar Farm project to be constructed by Fotowatio Renewable Ventures.

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The Council’s reconciliation action plan was launched on 30 May 2014 at the Reconciliation Gala Awards evening.

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Moree Plains Shire Council and the Moree Boomerangs Rugby League Club were successful in their application for funding under the NSW Government’s ClubGRANTS Scheme. The South Moree Sports Facility will receive a $1,787,511 funding injection that will go towards a second sporting field, amenities block and canteen as well as upgrading sports field lighting and fencing and the provision of an indoor training facility.

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Mayor’s Message As Mayor of Moree Plains Shire Council, I am delighted to present the Council’s Annual Report for the 2013/2014 financial year. What an exciting year for the Moree Plains Shire! It is only when you take a moment to reflect on the year that was that you realise how truly incredible all that we achieve is.

Cr Katrina Humphries, Mayor, Moree Plains Shire Council

2013/2014 saw the conclusion of two very important projects following the 2012 Flood – the flood repair work to our shire roads and the rectification works to the Tennis Courts. Both were significant projects and the successful conclusion to these is a credit to all who were involved. I have been overwhelmed by the compliments of the workmanship of our crews and the quality of the work on our roads. The Council also reached an important milestone in the Gateway Project, with the commencement of work in February 2014. This project is no longer a concept. It is happening and the changes that will come with it are very exciting for our shire. Funding was secured for the Moree Solar Farm which will be a huge boost for our community.

I am extremely excited at the progress of the Inland Rail concept (the proposed Melbourne to Brisbane Inland Rail). A symposium was held in March which saw representatives from over 70 organisations participate in meaningful discussion on this project. Moree is tipped to be an important hub in this development and we are actively engaging with all levels of government and the private sector to ensure this remains on the agenda. I encourage you to read through the Annual Report to understand what the Council has achieved over the past year. I’m sure you will be both amazed and impressed. On behalf of the Council, I must thank the staff, capably led by the General Manager, for the hard work that they put in for our local community. This would be a very short document were it not for their dedication! I hope you enjoy reading about our year and I look forward to the year to come – exciting things are happening in the Moree Plains Shire.

Cr Katrina Humphries Mayor 9

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General Manager’s Overview Economic development, community, advocacy on behalf of our community and environmental achievements marked the year 2013/2014. Fostering development in the Shire

David Aber, General Manager, Moree Plains Shire Council

The first sod was turned at the Moree Gateway precinct in March and is an exciting step forward with what will be a premier commercial location in the region. Funding was also secured for the Moree Solar Farm project which will commence construction later in the year. A Cinema Committee was established to explore the options for establishing a cinema in Moree. The Council are ensuring the appropriate due diligence is completed before considering such a proposal.

Community The Reconciliation Action Plan was launched this year which will be a key document for the Council, and other stakeholders, into the future. This plan sets down realistic and measureable targets to honour and celebrate our Aboriginal, pioneering and multicultural heritage as well as fostering a strong, positive sense of identity/place and connection to Country. “In Plain View: A snapshot of life on the black soil plans” was published which is a coffee table book celebrating life in the shire. Sales of this book have been high and it is a credit to the staff who spent many hours putting this book together.

Advocacy on behalf of the Community We continued to advocate on behalf of the Moree Plains community in a whole range of areas. This included extensive consultation over the Moree-Sydney Air Service and through the adoption of the Grain Harvest Management Scheme. We continue to be active in a number of important groups including the Australian Rural Roads Group, Border Regional Organisation of Councils and the Melbourne Brisbane Inland Rail Alliance to name just a few.

Environmental We introduced a green waste service to the Moree township which has had very positive results for our waste disposal and there are plans to extend this into the villages. Moree Landfill collected almost 700 tonnes of green waste – a commendable effort by our local community. We have reduced the volume of waste deposited into the Moree Landfill by half.

Thank you and Congratulations The Councillors have set the organisation in a positive direction this year and I would like to thank them for their support. This organisation could not function as effectively as it does without the dedication, hard work and commitment of the Council staff. What this Council has achieved with the resources that we have is amazing and I am proud to lead such a productive workforce.

David Aber General Manager

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At a Glance

Highlights

An Inclusive, Caring Community  Five (5) additional School-Based Trainees employed by the Council throughout the Shire.  Participated in the Reconciliation Awards Dinner at which the Council launched the Shire’s Reconciliation Action Plan.  Seniors Week held in March 2014 with approximately 130 seniors attending the luncheon.  Harmony Day held in March 2014.  Australia Day celebrations held at Jellicoe Park.  Monthly meetings held to discuss arising issues along with awareness and education in relation to domestic violence.  Another successful Moree Superstar was held in April 2014. More than 300 people attended the Grand Final.

A Vibrant Regional Economy

 Moree Gateway Sod Turning took place on 5 February 2014 with construction commencing thereafter.  Funding secured on 27 June 2014 for a Solar Farm project for the Shire.  QantasLink awarded tender to restore permanent flights between Moree and Sydney for the next four (4) years.  The Ski Lakes design has been completed and Development Application approved.  Participated in the Grain Harvest Management Scheme.  Morning and afternoon teas held with incoming professionals such as newly arrived medical employees.  Constructed 2 640m of pathways and undertook 2,595km of maintenance, 1800 m2 of table drain maintenance and 220km of regular road maintenance.

An Environmental Role Model 

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Over 300ha of Water Hyacinth sprayed in the Gingham Channel/ wetland area and 772 ha of Harrisia Cactus in the Boggabilla area. Volume of waste deposited in Moree landfill reduced from 105 bales per week to approximately 50 bales per week during the 2013/2014 financial year. Friends of the Botanic Gardens received support for development of Botanic Gardens in the Corridor Master Plan report (assisted by a $15,000 grant from Council). Conducted a Ranger Program to de-sex animals in Boggabilla and Toomelah to significantly reduce the number of roaming dogs and cats, allowing significant cultural flora and fauna to rejuvenate. Staff met with officers from the Office of Coal Seam Gas and the CSIRO, enabling staff to remain across the issues inherent within this industry and remain engaged with the necessary agencies.

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Committed, coordinated Leadership

 Only two (2) of the

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Council’s 22 commercial properties remain untenanted. Operations of Moree Artesian Aquatic Centre transferred to Moree Artesian Aquatic Centre Limited. Melbourne to Brisbane Inland Rail Symposium held in Moree on 7 March 2014 with 132 attendees representing 80 organisations, including all three (3) levels of government. Facilitated extensive consultation over the Moree-Sydney Air Service. In February 2014, meetings were held to workshop the Independent Local Government Review Future Directions Paper, with the Council’s submission endorsed on 13 March 2014. Flood mapping of the Shire completed and available on the Council’s Exponare system.

Results

An Inclusive, Caring Community

A Vibrant Regional Economy

An Environmental Role Model

Committed, coordinated Leadership

 113  15  10

 44 8  6

 43  4  7

 199  22  36

Key  Services, activities and projects delivered on time and on budget  Services, activities and projects being delivered/progressing as planned  Services, activities and projects that have not been delivered on time or on budget

Challenges

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The Future

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Improve connectedness in our community. Grow our population, which is shrinking as many young people leave the Shire for educational and career opportunities. Maintain community wellbeing. Create safe and inviting public spaces and a safe road network.

Support efforts to reduce crime by such means as facilitating Crime Prevention Committees. Continue sportsfields upgrades and improvements to swimming pool facilities. Continue to provide access to diverse recreational and cultural activities and investigate new opportunities

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Support our existing businesses and provide a framework for business growth. Attract new businesses, tourists and residents. Leverage our advantages - such as resources and strategic location. Improve our key infrastructure our local road network. Increase skills and knowledge in sectors of local skills shortage. Continue work on, and promote, the Moree Gateway Project. Support Roads & Maritime Services in completing Stage 2 of the Moree Town Bypass. Promote the Moree Solar Farm. Support the Moree Artesian Aquatic Centre and the tourism industry it brings to the Shire.

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Halt the degradation of the environment. Adapt to a changing global environment and the associated reduction in water security. Ensure that our outlying villages and town fringes aren’t left behind but undergo real improvement. Learn to manage our resources in a manner which promotes sustainability.

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Continue to monitor/manage the Coal Seam Gas situation and keep abreast of changes in this legislative landscape. Develop a Shirewide Waste Management Strategy. Continue to educate the Moree Plains community about recycling and organics disposal. Continue to explore opportunities for sustainable resource

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Sustain commitment to coordinated collaboration and action in our towns and villages. Foster a proactive community that ‘jumps up and down’ to obtain improvements it is seeking from governments. Manage and maintain our assets for their current purpose and for future generations.

Continue to advocate on issues of importance to our communities, such as coal seam gas and additional roads funding. Continue to communicate with and engage our communities. Revamp our Intranet to improve internal communications Upgrade computer system at the Moree Waste Management Facility to improve

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Further information

Carry out park improvements • Construct additional cycleways along a number of streets in Moree • Continue to promote “Safer by Design” principles throughout the Shire. • Continue to develop the Dhiiyaan Aboriginal Centre and library services offered within the Shire. Pages 53-56, 67-68

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management.

efficiency.

Continue to advocate for additional roads funding. Continue to develop business relationship with China.

Pages 57-59, 69

Pages 60-61, 70

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Pages 62-65, 71-74

Finance Snapshot Our Status as at 30 June 2014 Council has maintained an annual surplus from ordinary operations for more than ten (10) years. This year we finished with a surplus of around $4.169 million. Our income for the year was $65.085 million and our expenditure was $60.916 million. Financial Summary for the Year Ended 30 June 2014 Income from continuing operations Expenses from continuing operations Operating result Total assets Total liabilities Equity

$65.085 million $60.916 million $4.169 million $512.444 million $56.926 million $455.518 million

Income Sources of Income The main sources of income for Council in for the 2013/2014 financial year were the following: • Rates and annual charges $26.180million (40.2%) • User charges and fees $15.939 million (24.5%) • Grants and contributions for operating purposes $17.498 million (26.9%) • Grants and contributions for capital purposes $2.832 million (4.4%) • Interest and Investment revenue $857,000 (1.3%) • Gains from disposal of assets $540,000 (0.8%) • Other revenue $1.239 million (1.9%) Where Our Money Comes From Rates and annual charges User charges and fees Interest and investment revenue Other revenues Grants and Contributions for operating purposes Grants and Contributions for capital purposes Gains from disposal of assets

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Grants and Contributions for operating purposes include funding from the NSW Roads and Maritime Services (RMS) for flood restoration works required after the flood events of February 2012 and January 2013. This work continued in the 2013/2014 financial year. Moree Plains Shire Council received a number of large grants that enabled the Council to fund community and infrastructure projects across the Shire. These grants included tied and untied grants. Tied grants are made by the government or a public authority and must be used for the specific purpose for which they were made available. Untied grants are general-purpose grants that Council can use for any purpose, within the stipulations of the Local Government Act 1993. The Council’s major grants for the 2013/2014 financial year are listed in the table below: Grant name

Grant description

Grant amount for 2013/2014

Roads to Recovery

Federal Government grant that provides funding for roads repairs and maintenance

$1,704,000

Roads and Maritime Services – Regional Roads Funding

State Government Grant that provides funding for rehabilitation and maintenance of the regional road network

$2,455,000

Roads and Maritime Services – Flood Restoration work

State Government funding to assist in the restoration of roads damaged as a result of flooding

$10,623,000

Federal Government general purpose grant that includes a road component

$3,245,000

Tied grants

Untied grants Financial Assistance Grant

Expenditure It cost $60.916 million to operate Moree Plains Shire Council in the 2013/2014 financial year. Major Areas of Expenditure Major areas of expenditure for Council in the 2013/2014 financial year were the following: • Employee benefits and on-costs $17.698 million (29.1%) • Borrowing costs $2.561 million (4.2%) • Materials and contracts $26.865 million (44.1%) • Depreciation and amortisation $10.583 million (17.4%) • Other expenses $3.209 million (5.3%)

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Where Our Money Goes

Employee benefits and on-costs Borrowing costs Materials and contracts Depreciation and amortisation Other

Rural Reseals Budget verses expenditure During the 2011/2012 and 2012/2013 financial years, Moree Plains experienced three (3) significant flood events (November 2011, February 2012 and January 2013). These events resulted in a flood damage restoration program in excess of $40 million. The extended period of wet weather, combined with a need to focus on getting roads trafficable and open after severe flooding put significant pressure on available resources. Due to these extenuating circumstances, part of the reseal program for the 2012/2013 financial year was delayed. The unspent funds have been carried forward to allow for completion of the program during the 2013/2014 financial year. Rural Reseals Budget Versus Expenditure

2010/2011 ($)

2011/2012 ($)

2012/2013 ($)

2013/2014 ($)

Rural Reseals Budget (includes SRV)

2,140,513

2,712,898

5,332,446

5,916,419

Rural Reseals Expenditure

2,145,797

1,280,427

4,366,424

5,908,163

-5,284

1,432,471

966,022

8,256

Community Grants During the 2013/2014 financial year, the Council allocated $26,000 through sponsorship and made donations totalling an amount of $115,329.69 assisting a total number of 39 projects, individuals or organisations across the Shire.

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Assets (excluding infrastructure, plant, property and equipment (IPP&E)) 35,000,000 30,000,000 25,000,000 20,000,000 15,000,000 10,000,000 5,000,000 0

Other Inventories Receivables Cash assets 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014

Liabilities 60,000,000 50,000,000 40,000,000

Provisions

30,000,000

Loans

20,000,000

Payables

10,000,000 0

2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014

The 2014/2015 Budget Council’s consolidated budget includes, in addition to General Fund activities, the following business units: • Gwydir Day Care and Preschool • Max Centre • Water Fund • Sewer Fund • Waste Fund Council’s consolidated operating budget for 2014/15 is shown below: Income from Continuing Operations

Budget 2014/15

Rates & Annual Charges

27,208,779

User Charges & Fees

10,253,830

Interest & Investment Revenue

944,165

Other Revenue

1,079,225

Grants & Contributions provided for Operating Purposes

9,717,854 49,203,854

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Expenses from Continuing Operations Employee Benefits & On-Costs Borrowing Costs

17,772,729 3,546,013

Materials & Contracts

12,462,571

Depreciation & Amortisation

10,936,475

Other Expenses

3,466,793

Net Losses from Disposal of Assets

1,000,000 49,184,581

Net Operating Result before Grants & Contributions for Capital Purposes

19,273

Grants & Contributions provided for Capital Purposes

3,780,232

Net Operating Result

3,799,505

In addition Council has a capital expenditure budget of $37.0 million, $16.3 million being for renewal of existing assets and the remainder is for the acquisition/construction of new assets. Major projects to be undertaken during the 2014/15 financial year include: $2.06 million – Water Ski Park $8.50 million – Gateway Development (project commenced during the 2013/14 financial year) $0.52 million – Adelaide St (Tycannah St to Morton St) Reconstruction $0.45 million – Gwydir Day Care extension $0.85 million – Sewer Mains Relining $3.90 million – Waste Management Facility – waste cell construction $2.20 million – Yarraman Landfill remediation $0.65 million – Boggabilla Water Supply – relocation of river intake pump $1.05 million – Moree Water electrical switchboard and telemetry renewals $1.50 million – Water Reservoir Maintenance (project commenced during the 2012/13 financial year) The budget and complete list of projects can be found in the Moree Plains Delivery Program 20142017 and Operational Plan 2014-15. Council’s complete audited financial statements and auditor’s reports for 2014 are available to be downloaded from www.mpsc.nsw.gov.au.

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Governance The Moree Plains Shire is a large, undivided local government area that spans nearly 18,000km2. Residents and ratepayers are currently represented by nine (9) elected Councillors from across the Shire. Councillors are elected by the community for a four (4) year term following an election. The Mayor is elected annually by the Councillors. Together, the Councillors develop the policies and make the decisions that determine how the Shire runs on a daily basis and how it will develop in the future. Council elections are held every four (4) years on the second Saturday of September. Elections were conducted by the NSW Electoral Commission on 8 September 2012, and the next election will be held in September 2016. Voting is compulsory. As a result of a referendum conducted during the 2008 elections, the number of Councillors elected at the 2012 elections was reduced to nine (9). For more information on Local Government elections, and to find out how to enrol, where youâ&#x20AC;&#x2122;re enrolled and how to vote as well as how to become a candidate, visit the NSW Electoral Commission website: www.elections.nsw.gov.au/local_government_elections.

Our Councillors for the 2012â&#x20AC;&#x201C;2016 Term of Office: Back row, from left to right: Cr John Tramby, Cr Mick Cikota, Cr Rodney Brazel, Cr Theo Tzannes, and Cr James von Drehnen. Front row, from left to right: Cr Brendan Munn, Cr Claudia Gall, Mayor Cr Katrina Humphries, Deputy Mayor Cr Sue Price

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Our Councillors Local government elections were held in September 2012. Councillors for the 2013–2014 Council term of office are listed here. Mayor, Cr Katrina Humphries First elected: 2008 Major assignments: Council’s internal committees • Council Committee of the Whole • General Manager’s Performance Review Committee • Internal Audit Committee • Moree Racecourse Redevelopment Advisory committees • Moree Crime Prevention Committee • Moree Flood Management Committee • Floodplain Risk Management Committee • Public Works Program Committee Section 355 Committees • Garah Public Hall Committee Local Government organisations • Country Mayors Association Inter-government liaison • Joint Regional Planning Committee Community liaison • Moree Plains Gallery • South Moree Neighbourhood Board • Tourism Moree • Reconciliation Action Plan Other external organisations • Gwydir Water Users’ Group • Murray Darling Association Other external organisations • Member of the Board of Moree Artesian Aquatic Centre Limited, resigned 19 June 2014. Katrina Humphries was born in Moree in 1960 and is the fourth generation of her family on the black soil plains. Katrina grew up halfway between Moree and Mungindi, near Garah. All Katrina’s schooling, except for four (4) years at boarding school in Sydney, and most of her working life has been spent in Moree. Katrina is married to Gregg Humphries and they have two (2) children, Robert and Belinda. Cr Humphries sees her role as Mayor as being the custodian of the health and wellbeing of Shire. This has been particularly evident during three (3) major floods in 2011 and 2012, where she successfully provided leadership throughout the disasters and the recovery period.

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Cr Humphries is passionate about the ongoing development of tourism and industry in the Shire and she is committed to the completion of infrastructure and building Moree Plains as the jewel in the crown of the North West. Cr Humphries has held the Mayoral position for Moree Plains since 2008. Contact details Telephone: 0429 079 217 Email: katrina.humphries@mpsc.nsw.gov.au Deputy Mayor, Cr Sue Price First elected: 2008 Major assignments: Council’s internal committees • Council Committee of the Whole • General Manager’s Performance Review Committee • Internal Audit Committee Advisory committee • Moree Memorial Hall Group • Mungindi Crime Prevention Section 355 Committees • Boomi Baths Committee • Boomi Memorial Hall Committee • Mungindi Aged Care Committee • Mungindi Showground Committee • Weemelah Hall Management Committee Local Government organisations • Australian Rural Roads Group (member of Executive) • Border Region Organisation of Councils • Melbourne to Brisbane Inland Rail Alliance Inter-government liaison • Joint Regional Planning Panel Community liaison • Moree Bypass Committee Other external organisations • Member of the Board of Moree Artesian Aquatic Centre Limited After graduating from the University of New England, Armidale, in 1978, Sue enjoyed a 25 year teaching career across several schools in northern New South Wales. In 1982, Sue and her husband Glen moved to Mungindi to embark on their own farming enterprise. Cr Price is an active community member with a passion for rural living and rural communities. She strongly encourages visitors and new residents to embrace the attractions the region offers. Cr Price is also a fierce proponent for the need to maintain and upgrade rural infrastructure – particularly local roads where most of Australia’s food first begins its journey to market. Cr Price has held the Deputy Mayor’s position for Moree Plains since 2008.

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Contact details Telephone: 0427 169 676 Email: sue.price@mpsc.nsw.gov.au Cr Rodney Brazel First elected: 1995 Major assignments: Council’s internal committees • Council Committee of the Whole • General Manager’s Performance Review • Moree Airport Committee Advisory Committee • Boggabilla Crime Prevention Committee • Traffic Committee • Moree Plains and Gwydir Shires Road Safety Program Steering Committee Section 355 Committees • Ashley Hall Committee • Pallamallawa Hall Committee Inter-government liaison • Disability Access Committee • Gunnedah Oxley Community Options • Road Safety Committee Community liaison • Moree Plains Shire Youth Council Rodney was born in Moree and having spent the majority of his life in Moree, became involved in local government over 19 years ago. Rodney was involved in the shearing industry for over 35 years and has been nominated to be inducted into the Shearer’s Hall of Fame at Hay. Cr Brazel has been instrumental in initiating and progressing significant community projects such as playgrounds and toilets in parks, streetscape beautification works, the Moree Bypass and the installation of CCTV cameras throughout Moree. Contact details Telephone: 0407 614 385 Email: rodney.brazel@mpsc.nsw.gov.au Cr Mick Cikota First elected: 2012 Major assignments: Council’s internal committees • Council Committee of the Whole • General Manager’s Performance Review Committee • Cinema Working Group Advisory Committees • Moree Memorial Hall Group

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•

Multicultural Advisory Committee

Community liaison • Moree Chamber of Commerce • Tourism Moree • Healing Waters Festival Committee • Reconciliation Action Plan Other external organisations • Member of the Board of Moree Artesian Aquatic Centre Limited, resigned 25 February 2014. Mick has been an active member of the Moree Plains community since coming to the area in 1997. He has served on the board of Tourism Moree for eight years and has been a member of the Multicultural Advisory Committee for the past three years. Mick and wife Zelch are the owner/operators of a Moree motel and have two children. Cr Cikota’s priority on Council is to improve infrastructure and grow industry in the Shire. He is committed to engaging with youth, so they feel a sense of belonging and community. He is passionate about making Moree Plains a vibrant, peaceful and welcoming Shire for people to view as a great place to live and raise a family. Contact details Telephone: 0414 225 554 Email: mick.cikota@mpsc.nsw.gov.au Cr James von Drehnen First elected: 2008 Major assignments: Council’s internal committees • Council Committee of the Whole • General Manager’s Performance Review Committee • Moree Racecourse Redevelopment • Cinema Working Group Advisory committee • Moree Memorial Hall Group Meeting • Sports Moree • Urban Advisory Committee Local Government Organisations • North West Weight of Loads • Weeds Advisory Committee Community liaison • Healing Waters Festival Committee • Saleyards Committee Other external organisations • Member of the Board of Moree Artesian Aquatic Centre Limited James is a fourth generation local. His family purchased farming land in the area in 1917. A plant mechanic by trade, he and his brother Robert built up a successful farm machinery business together which they sold in 1999. James has since been involved in businesses critical to the Moree economy and employment.

Moree Plains Shire Council Annual Report - Page 22 of 109

James is committed to developing policies that help build strength in the local economy. He believes tourism and industry generate employment, community projects encourage growth in population and productivity must be supported with a range of recreational opportunities. Contact details Telephone: 0427 521 315 Email: james.vondrehnen@mpsc.nsw.gov.au Cr Claudia Gall First elected: 2004 Major assignments: Council’s internal committees • Council Committee of the Whole • General Manager’s Performance Review Committee • Moree Airport Committee Advisory committee • Moree Crime Prevention Committee • Moree Memorial Hall Group • Traffic Committee • Urban Advisory Committee Local Government organisations • Northern Regional Library and Information Service • Melbourne to Brisbane Inland Rail Alliance Inter-government liaison • Joint Regional Planning Committee • War Memorial Education Centre Trust Community liaison • Moree Bypass Committee Claudia moved to Moree from Parramatta, aged 13, when her parents purchased The Max Hotel. In 1971, she married fifth generation Moree grazier Peter Gall and in the following years had two children, Sam and Sarah. Claudia loves playing grandma to her gorgeous grandchildren, Albert, Sylvia and Darcy. Cr Gall was elected Deputy Mayor of Moree Plains for the period 2005 – 2006. She has chaired many significant Local Government committees and is an active member of several community associations. Cr Gall is confident that with Councillors working side-by-side with staff and the community, Moree Plains will advance to regional significance. Contact details Telephone: 0427 521 546 Email: claudpete@bigpond.com

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Cr Brendan Munn First elected: 2012 Major assignments: Council’s internal committees • Council Committee of the Whole • General Manager’s Performance Review Committee • Cinema Working Group Advisory Committee • Moree Flood Management Committee Section 355 committees • Mallawa Hall Management Committee Local Government Organisations • North West Weight of Loads Inter-government liaison • Weeds advisory Committee Community liaison • Healing Waters Festival Committee Other external organisations • Saleyards Committee Born in Moree and raised in Pallamallawa, Brendan has represented the area in various sporting pursuits. He has worked in the agricultural industry and has experience in broadacre and irrigated operations. He has a background in civil construction and bridgework. Brendan and wife Karen have two children. Brendan is Deputy Captain of the Gurley Rural Fire Brigade. He served as President of the Moree Show Society for the period 2009 – 2012 and he is the past President of the Gurley Hall Committee. Cr Munn is passionate about the rights of freehold landholders. He wants to protect the black soil plains from detrimental development, in particular exploration mining. Contact details Telephone: 0427 220 920 Email: brendan.munn@mpsc.nsw.gov.au Cr John Tramby First elected: 1995 Major assignments: Council’s internal committees • Council Committee of the Whole • General Manager’s Performance Review Committee • Cinema Working Group • Moree Airport Committee • Moree Racecourse Redevelopment Advisory Committee • Moree Crime Prevention • Moree Flood Management Committee

Moree Plains Shire Council Annual Report - Page 24 of 109

• • • • •

Moree Memorial Hall Group Public Works Program Sports Moree Urban Advisory Committee Floodplain Risk Management Committee

Section 355 committees • Gurley Hall Committee • Gwydir Day Care and Preschool Parents Committee Local Government Organisations • Northern Regional Library and Information Service • Melbourne to Brisbane Inland Rail Alliance Inter-government liaison • Bushfire Management Committee • War Memorial Education Centre Trust • Rural Fire Service Liaison Committee Community liaison • Moree Bypass Committee The Tramby family settled in Moree Plains in the early 1860s and John was born in Moree. He has lived and worked in the Shire all his life except for two years of National Service in Vietnam. In partnership with his wife Marilyn, John conducts the family business – which was established in 1937 – in the village of Gurley. John is a patron of the Gurley Pony Club and the Moree Secondary College. He is a life member of the NSW Returned Services League (RSL) and a member of the Rural Fire Brigade. He is the President of the 1st Moree Scouts Association. Cr Tramby was elected Mayor of Moree Plains for the period 2004–2007. Contact details Telephone: 0428 659 048 Email: johntramby@hotmail.com Cr Theo Tzannes First elected: 2008 Major assignments: Council’s internal committees • Council Committee of the Whole • General Manager’s Performance Review Committee • Moree Racecourse Redevelopment • Cinema Working Group Advisory Committee • Moree Flood Management Committee • Moree Memorial Hall Group • Multicultural Advisory Committee • Sports Moree Inter-government liaison • Bushfire Management Committee

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•

Rural Fire Service Liaison Committee

Community Liaison • Reconciliation Action Plan (RAP) Theo came to Moree aged 19 expecting to stay for six months. That was 1962 and he’s still here! A motor mechanic by trade, Theo managed the service department at the Moree Ford dealership for more than a decade, working with his brother Steve. In 1979, Theo and his other brother, Jim, took over from Steve and they have owned the dealership ever since. Theo and wife Leonie have four children and 13 grandchildren. Theo is a director of the Moree Racecourse Trust. Cr Tzannes thinks Moree Plains has a great scope of opportunity – whether in farming or business. Even through droughts, floods and other challenges, Cr Tzannes admires the resilience of the people of Moree Plains. Contact details Telephone: 0428 566 662 Email: theo.tzannes@mpsc.nsw.gov.au

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How Do We Govern Our Shire? Determining the direction of a Shire is a complex matter. There is rarely communitywide consensus on the issues that face a Shire. The Role of Council Council’s role is to formulate policies for the Shire’s direction, funding, expenditure, investment, borrowing, finance, strategic development and growth. Determining the direction of a Shire is a complex matter. There is rarely community-wide consensus on the issues that face a Shire. The elected Council weighs up the options and ensures that ratepayers’ money is spent in the most effective way. This can mean balancing the needs of the community against the needs of individuals and taking into account the long- and short-term implications of decisions. Together, the Councillors form the governing body of Moree Plains Shire, a public statutory body constituted under the Local Government Act 1993.

Council Meetings Regular Council and Committee meetings are held on the second and fourth Thursdays of each month as well as an additional committee meeting on the third Thursday of the month, in the Council Chamber at the Max Centre in Balo Street, Moree. Meetings are open to the public, and residents and businesses are actively encouraged to attend and participate in the decision-making process. Some matters, due to their confidential nature, may be considered by Council in closed session. All Council and Committee meetings are carried out in accordance with Council’s Code of Meeting Practice and the provisions of the Local Government Act 1993 and Local Government (General) Regulation 2005. Council’s meeting schedule, agendas and minutes, are available on the Moree Plains Shire Council website: www.mpsc.nsw.gov.au The Mayor’s role, as the civic leader of Council, is crucial to effective relationships within the administration and to good governance. One of the key roles involves presiding at, and being responsible for, the orderly conduct of Council meetings. The Mayor also ensures that Council’s decisions are carried out as expediently as possible.

Council Decisions Council is recognised as a single entity and Councillors only have the authority to make decisions as a group, when they are acting as the ‘Council’. At Committee meetings, reports from Council officers are submitted for the consideration of the Committee members. The Committee will then make a recommendation to Council for determination. Up until September 2012, Council had three (3) standing committees: the Strategic Planning and Community Services Committee; the Audit, Review and Finance Committee; and the Asset

Moree Plains Shire Council Annual Report - Page 27 of 109

Management and Works Committee. Each Committee had four (4) members who were selected annually. The incoming Council decided to establish one (1) committee whose membership consists of all the Councillors. Council and Committee Meetings attended Councillor

Ordinary meetings attended ( 21 held)

Extraordinary meetings attended (5 held)

Committee of the Whole (29 held)

Cr Humphries

Cr Price

Cr Brazel

Cr Gall

Cr Tramby

Cr Tzannes

Cr von Drehnen

Cr Cikota

Cr Munn

Mayoral and Councillor fees* Year

Mayoral allowance

Councillor allowances

2008/09

$19,640

$8,808

2009/10

$19,790**

$9,060**

2010/11

$19,790

$9,060

2011/12

$21,770

$9,970

2012/13

$22,399

$10,220***

2013/14

$22,693.15

$10,479.96

Additional details of Councillor fees, expenses and facilities are provided on page 76 of this report.

Councillors decided not to increase their allowances for 2009/10 and 2010/11. The slight increase shown in 2009/10 is because Councillors were not paid an allowance for several weeks in 2008 because Council was dissolved before the 2008 elections.

***

Not all Councillors were paid this amount. The outgoing and incoming Councillors were paid on a prorata basis for their time as elected members.

Community Engagement in Decision Making Moree Plains Shire Council is committed to engaging its residents, stakeholders and staff in the development of policies, plans and the delivery of services for the community. Councilâ&#x20AC;&#x2122;s Community Engagement Strategy recognises the importance of community information sharing, consultation and participation for effective decision making.

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Delegating Decision Making Under the Local Government Act 1993 the Council can delegate some of its decision-making authority to the General Manager, thereby allowing a more efficient operation in several areas such as enforcement of Council regulations and finalising or negotiating various matters within parameters set by Council. The General Manager can, in turn, delegate matters to other members of staff.

355 Committees Section 355 of the Local Government Act 1993 allows Council to delegate some of its functions to others, including community-run committees of management. Community members are appointed by Council to manage facilities or functions. Section 355 Committees enable interested parties to take an active role in the provision or management of Council facilities and services. The 355 Committees provide valuable assistance to Council and help to engage the community in the operation of vital programs and services. One Councillor joins community representatives on each of Council’s 11 section 355 Committees: • • • • • • • • • • •

Ashley Hall Committee Boomi Baths Committee Boomi Memorial Hall Committee Garah Public Hall Committee Gurley Hall Committee Gwydir Day Care and Preschool Parents Committee Mallawa Hall Management Committee Mungindi Aged Care Committee Mungindi Showground Committee Pallamallawa War Memorial Hall Committee Weemelah Hall Management Committee

Advisory Committees Council has also established a number of consultative forums and working parties to advise Council on specific issues. These groups often involve representatives of the community, Councillors and Council officers. Advisory Committees active in during the 2013/2014 financial year included the: • Urban Advisory Committee • Multicultural Advisory Committee • Moree, Boggabilla and Mungindi Crime Prevention Committees • Traffic Committee • Moree Flood Management Committee • Floodplain Risk Management Committee • Moree Plains and Gwydir Shires Road Safety Program Steering Committee • Sports Moree • Moree Memorial Hall Group • Public Works Program Committee

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Our Organisation Organisational Structure The organisational structure of Moree Plains Shire Council, as at the conclusion of the 2013/2014 financial year is as follows:

The Moree Plains Shire Council organisation exists as a body corporate under the Local Government Act 1993. The elected Council is the law-making body and consists of nine (9) Councillors. The statutory roles, functions and objectives of the Moree Plains Shire Council are delivered through a corporate governance structure that comprises: • Council • General Manager • Executive Team. Moree Plains Shire Council, headed by the General Manager, is comprised of five (5) departments: • Communications * • Corporate Services • Engineering • Planning and Development • Water and Waste.

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Each of the departments is responsible for the delivery of particular services to the community although, in practice, staff work together across departmental boundaries to provide efficient and effective service. The Moree Plains Shire Council has 232 employees (217 Full-Time Equivalents) and also employs contractors for various works including concreting, road making, trades people such as electricians and plumbers and various aspects of information technology to assist in the delivery of new systems. Council is also supported by (and extremely grateful for) assistance provided by volunteers and community representatives on committees and working groups. The five (5) departments identified above report regularly to Council and the respective standing committees. Council actively promotes open and transparent corporate governance to support the communityâ&#x20AC;&#x2122;s needs and foster confidence in the organisationâ&#x20AC;&#x2122;s decision-making practices.

Departmental Responsibilities Communications * Customer Service Information Technology Integrated Planning and Reporting Promotion of Council programs and services Records Corporate Services Finance Gwydir Day Care and Preschool Moree Plains Gallery Northern Regional Library Plant Management (large) Risk Management Stores Tourism Moree Engineering Airports Cemeteries Emergency Services Gravel Pits Noxious Weeds Parks and Open Space Plant Management (small) Roads and Bridges Depots Stormwater and Floodplains Traffic and Street Lighting Road Safety Weight of Loads

Water and Waste Daily Water Testing Landfill Disposal Sites Liquid Trade Waste Regulation Provision of Domestic and Commercial Waste Removal and Recycling Sewerage Transport and Treatment Biosolid Removal and Treatment Water Treatment and Distribution Executive Human Resources Payroll Occupational Health and Safety Effective Operation of Council Planning and Development Building Asset Maintenance Building Services Community Services and Facilities Economic Development Environmental Health Environmental Planning Moree Community Library Ranger Services Social and Community Development

* As

reflected in the Organisational Chart, the Communications department was restructured during the financial year, with functions being reallocated to the Executive Team and Corporate Services.

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Our Executive Team The daily operations of Council are performed by 278 dedicated fulltime, part-time and casual employees led by a team of directors and managers. Council’s executive management team is headed by the General Manager, David Aber. General Manager David Aber

David Aber has a long engineering history at the Local Government level. After 20 years at Shoalhaven City Council, David took on the role of Works Manager at Moree Plains Shire Council in September 1998 and was appointed General Manager in May 2002. David is a Fellow of the Institute of Engineers. He holds a Masters of Local Government Management, Graduate Diploma in Local Government Engineering, Graduate Certificate in Traffic Planning and Control, and a Bachelor of Engineering.

He is a passionate advocate for the upkeep of rural roads and has received national awards for his work in this area.

Director of Planning and Development Lester Rodgers

Lester Rodgers has been with Council for more than 24 years. He leads and coordinates Council’s statutory and strategic planning activities. Lester and his team are responsible for public health, environmental health, development and building functions, economic development, community services functions, road safety, ranger services, Moree Community Library, building asset maintenance, and youth project services.

Lester holds a Diploma in Applied Science majoring in public health, environmental health and building services. He also holds national accreditations as a building surveyor with the Building Surveyors and Allied Professionals Board (BSAP), the Australian Institute of Building Surveyors (AIBS), and A1 level certification as an accredited certifier with the NSW Government Building Professionals Board.

Director of Engineering Ian Dinham

Ian Dinham joined Council in November 2011. He has worked in Local Government for the past 33 years, serving at Clarence Valley and the former Maclean Shire as well as with the former Clarence River County Council Floodplain Management Authority. The Engineering department manages the bulk of Council’s assets; in particular, roads, public reserves, parks and gardens and cemeteries as well as providing a Weight of Loads service to the region and a design service to Council.

Ian holds a Civil Engineering Degree from the University of NSW and a Business Management Certificate and Local Government Engineers Certificate.

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Director of Corporate Services Mitchell Johnson

Mitchell joined Council in 2004 and has more than 19 years of Local Government experience, having previously worked at Bathurst City Council and Byron Shire Council. Mitchell’s background is in Accounting and Financial Services and his current Directorate includes finance, legal, property management, shire pools, library services and Gwydir Day Care and Preschool. Mitchell is a local Gamilaroi man who is very passionate about Moree. He also is involved in the community through his various sporting and other interests.

Mitchell holds a Bachelor of Business and a Masters in Business Administration, both attained from Southern Cross University, and is a member of Local Government Managers Australia.

Communications Manager Kerrie-Anne Hare

Kerrie-Anne joined Council in February 2010, after spending nearly 5 years in a similar role at Gannawarra Shire Council in Kerang, Victoria. Kerrie is responsible for all of Council’s internal and external communication, publicity, media and website content. She is also responsible for Customer Service, Records, Organisational Strategic Planning, Information Technology and sections of Administration. She has more than 20 years of experience in editing, journalism, layout and publishing.

Kerrie holds a Bachelor of Education, a Graduate Diploma of Management and a Certificate IV in Training and Assessment. Kerrie grew up in the Riverina and loves the country lifestyle. She is delighted to be in Moree and loves Moree’s beautiful parks and gardens.

Water and Waste Manager David Wolfenden

David has more than 34 years of experience in Public Works Engineering and Management and has held positions of Deputy Engineer, Shire Engineer and more recently Director of Engineering. He has also held the position of General Manager of an Engineering and Civil Construction Group. His practical skills developed when he earlier worked in the agricultural, land surveying, civil construction and manufacturing industries. More recently, David’s longheld passion for Asset Management found him taking up a role with Moree Plains Shire Council as Asset Manager and he has since been promoted to the position of Water and Waste Manager with Moree Plains Council.

Qualifications that David holds include a Bachelor of Civil Engineering and a Graduate Diploma of Business (Management). David is a member of the Association of Professional Engineers, Scientist and Managers Australia. He is a Fellow of the Institution of Engineers Australia, also a Fellow of the Institute of Public Works Engineering Australia of which he held the position of Chairman of the New England Group. David is the NSW State Delegate to The Institute of Public Works Engineering Australia National Asset Management Strategy Committee.

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Our Staff Moree Plains Shire Council currently has a diverse and talented full â&#x20AC;&#x201C; time equivalent workforce of 217 people. Around half of our workforce is employed in the Engineering Services Department and approximately 21% are employed in the Water and Waste Department. A further 6% work in Planning and Development, and 6% work in Finance and Administration. The remaining staff carry out a range of roles in areas such as child care, swimming pools, libraries, law and order, community development and communications. We aspire to be an attractive employer with a highly skilled, motivated and capable workforce equipped to deal with current and future challenges. Attracting, developing and retaining our people is extremely important to us and will be an increasing challenge in future as the pool of people entering the workforce shrinks. Council values and invests in its staff through a strong occupational health and safety culture, employee planning and performance reviews, skills training and development, and a variety of flexible working conditions. Moree Plains Shire Council is leading the way in Aboriginal Employment with 15% of staff identifying as Aboriginal at the conclusion of the 2013/2014 financial year, with the highest participation rate being 19.1% as at 30 December 2013. In terms of diversity, 2.6% of our staff identify as coming from culturally and linguistically diverse backgrounds and just less than 1% formally identify as having a disability. The workforce is comprised of 69.8% male staff members, with the remaining 30.2% of staff being female. A number of changes relating to employment have arisen as a result of the transfer of Council employees working at the Moree Artesian Aquatic Centre from Council to Moree Artesian Aquatic Centre Limited.

Staffing Levels As at 30 June 2014, Moree Plains Shire Council had a full-time equivalent staffing level of 217.

Position breakdown Number

Full-Time Equivalent (EFT)

Full-time

196

Part-time

Casual

Other

All positions

278

Moree Plains Shire Council Annual Report - Page 34 of 109

217

232

Workforce Demographics (by age) Age cohorts are: 18 16 14 12 10

2012

2013

2014

4 2 0

15-19 20-24 25-29 30-34 35-39 40-44 45-49 50-54 55-59 60-64 65+ years years years years years years years years years years years

Employee Relations Moree Plains Shire Council endeavours to work collaboratively with staff and three (3) unions â&#x20AC;&#x201C; the United Services Union, the Developmental and Environmental Professionals Association and the Local Government Engineers Association. We always aim to reach mutually agreeable outcomes both for our staff and for the organisation. We continue to utilise the Joint Consultative Committee as our primary formal interface between management and staff. In addition, Equal Employment Opportunity contact officers are trained and utilised each year to communicate directly with employees.

Organisational Development Moree Plains Shire Council is committed to the development of our workforce to enable us to deliver the outcomes listed in the Community Strategic Plan. This year Council has completed a thorough review of the Integrated Planning and Reporting processes. This has included a three (3) day workshop with relevant staff with a further six (6) employees continuing to study through the Centre of Local Government â&#x20AC;&#x201C; University of Technology. The work has been linked with genuine organisational development and change with the inclusion of the new Integrated Planning and Reporting Manager and Co-ordinator role being approved for the manpower budget for the forthcoming year. (This is also reflected in the Organisational Chart, as at 30 June 2014, as set out earlier in this Annual Report.) Council completed several data or benchmarking exercises including remuneration surveys, LG NSW HR Metric Benchmarking and the Australian Centre of Excellence in Local Government, National Local Government Census. This information reported on in various strategic documents allows the organisation to accurately compare itself to similar organisations across a number of indicators.

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Council completed a comprehensive review of the utilisation of overtime and has empowered Managers and Directors to have information in their hands to inform decisions in relation to management of their workforce. This includes “live” dashboards on their screen with year to date data on each employee (and section) which they are responsible for. The positivity of the organisation’s culture has shown marked improvement in the standards of customer service and satisfaction levels of employees. Return on investment research continues to ensure that work being completed in areas such as training and development delivers on the ground as improvement within the organisation. The Council continues to build on the momentum developed through this program with a much stronger commitment to development of individual Key Performance Indicators linking with the Council’s annual Operational Plan and overall performance and productivity management. Online staff inductions commenced in January 2014 utilising the programs developed by LG NSW which are then reviewed at face-to-face inductions. These include units on Code of Conduct, Equal Employment Opportunity, Bullying and Harassment Prevention and Privacy. In addition, 40 staff have now completed or been enrolled in Cultural Competency Training (either face-to-face or online). This is to ensure Council employees are aware of Aboriginal culture and are best prepared to work with those identifying as Aboriginal as customers or colleagues. More and more remote learning is a part of the education system and Council must keep up to date with the use of and implementation of technology in order to serve the community. During the 2013/2014 financial year, the Council advertised 35 positions, with only three (3) requiring re-advertising to suitably fill the role. For some positions up to 62 applications were received. These results clearly demonstrate the competitive advantage generated through our strategic approach to develop Council as an Employer of Choice.

Training and Development We continued our formal approach to identifying training needs and allocating associated budgets, with 2% of our labour costs invested in training and development. Each employee has a formal training plan developed in conjunction with his/her manager which includes statutory, competency-based and professional development needs. This approach ensures targeted training is delivered in the most cost-effective manner. The majority of training is now delivered within Moree, which allows other community organisations to access our training resources. This saves costs in time and travel. It also allows for training to be delivered at times that best suits our operations. Traineeships continue to be offered and all eligible staff are encouraged to complete training at Certificate III level or higher through this mode of delivery. Training and development offered to staff aligns with our increased focus on customer service delivery. The training plan for the 2013/2014 financial year included the training sessions listed in the table below. This includes courses implemented internally. Statutory Compliance

Leadership and Governance

Customer Service and Business

Self Help Workshops

General Staff Induction including HR/Risk and Drug and

Integrated Planning and Reporting

Negotiation Skills

Improving your job application and

Moree Plains Shire Council Annual Report - Page 36 of 109

Statutory Compliance

Leadership and Governance

Customer Service and Business

Alcohol information

Self Help Workshops interview skills

EEO for Staff and EEO/ Grievance Management for Managers and EEO Contact Officers Update

Performance Management

Time Management Skills

Literacy/Numeracy Support

Code of Conduct/Protected Disclosures

Local Government Finance – 4 days

Customer Service Improvement Skills

Superannuation Workshops and Financial Planning

EEO Refresher for staff > 5 years of service

Supervision for Trainees and Apprentices

Complaints Handling

Traffic Control – Yellow Card/ Blue Card

Public Interest Disclosures

Handling Difficult People

Confined Spaces

Corruption Prevention

Microsoft Courses – Advanced Excel

Plant Licence eg Forklift, EWP, Dogging

Presentation Skills

Working at Heights

Basic Computers

Crane and Plant under powerlines

E-comp online system training

Accredited Playground Maintenance

Software Systems – GIS, TRIM, CRM

Chainsaw (Levels I and II)

Online Advertising and Recruitment

Chemical Accreditation

Anger Management

Rail Safety Induction

Social Media

RMS Vehicle Examiner

Report Writing

Heavy Vehicle Driver’s Licence

Privacy Management (on line)

HSR Committee Representative

Managing Overtime

Dangerous Goods Licence

Cultural Awareness

First Aid

Ipad coaching

Armed Hold Up

Deaf Awareness

Construction Induction

Award History and Interpretations

WHS for Managers and Supervisors

Records Management (TRIM)

Needle Stick Prevention Sharps collection and Disposal

Assessor updates

Eye Protection Slips Trips and Fall Prevention Hearing Protection Awareness Manual Handling Manual Handling for Supervisors

Moree Plains Shire Council Annual Report - Page 37 of 109

Statutory Compliance

Leadership and Governance

Customer Service and Business

Self Help Workshops

Fire Wardens Mental Health Awareness for Supervisors Bullying and Harassment Prevention (online) Transport handle and store chemicals Waste Water Operations

The professional development of many of our employees is supported with access to Educational Assistance Funding. This allows for studies in relevant areas which, in turn, assists with succession planning for the organisation. Educational support was provided to employees studying in the following areas: Bachelor of Engineering C IV Financial Services Graduate Certificate of Indigenous Languages

Bachelor of Media and Communications Diploma of Local Government (Health Environment) Masters of Urban and Regional Planning

Three (3) employees were nominated and listed as finalists at the Regional Training Awards in Tamworth. Our External Customer Service Awards â&#x20AC;&#x201C; which we promoted on Facebook â&#x20AC;&#x201C; saw a high numbers of hits, demonstrating the interest of the community in our service provision. The internal and external awards were once again presented by the Mayor in December, with many worthy recipients receiving acknowledgement for various achievements. Shifts in the availability of funded training will see further changes in access to training and development, with a large additional component of our development being accessed through funding. Moree Plains Shire Council, however, can confidently report that it has maximised the benefit available to date and will continue to strive to ensure both the organisation and community is kept up to date with the opportunities available.

Trainees and Apprentices (including School-Based Trainees) During the 2013/2014 financial year, Moree Plains Shire Council employed a total of 16 trainees and apprentices, of whom, 50% identify as being of Australian Aboriginal descent. The Moree Plains Shire Councilâ&#x20AC;&#x2122;s Trainee and Apprenticeship program included traditional trades that are identified as experiencing a national skills shortage on the National Skills Needs List including Plumbers and Motor Mechanics. School-based traineeships provide students with the opportunity to attain a nationally recognised Vocational Education and Training qualification as well as their Higher School Certificate and gain valuable work skills and experience through paid employment. In the 2013/2014 financial year, Moree Plains Shire Council employed seven (7) school-based trainees or apprentices of which two (2) trainees and two (2) apprentices identified as being of Aboriginal descent. In addition, we employed four (4) full-time trainees of which three (3), or 75%, identified as being Aboriginal as well as three (3) part-time trainees and two (2) apprentices.

Moree Plains Shire Council Annual Report - Page 38 of 109

Sixty-two of our staff commenced (or continued) enrolment in the 15 different disciplines utilising New Entry Traineeship Funding or Strategic Skills Program Funding (“SSP Funding”).

Funded Traineeships Certificate II Aviation Certificate II Community Activities Certificate II Library & Cultural Services Certificate II Local Government Operational Works Certificate III Arts Administration Certificate III Automotive Certificate III Children Services Certificate III Civil Construction Certificate III Horticulture Certificate III Information and Cultural Services Certificate III Local Government Operations Certificate III Plumbing Certificate III Record Keeping Certificate III Water Operations

Certificate IV Asset Maintenance (Waste Management) Certificate IV Automotive Certificate IV Business Certificate IV Finance Certificate IV Library and Information Services Certificate IV Local Government - Operational Works Certificate IV Local Government – Planning Certificate IV Plumbing Certificate IV Water Operations Certificiate III Business Certificte IV Horticulture Diploma Children’s Services Diploma Civil Construction

Through SSP Funding, 12 employees have commenced a Diploma of Project Management which will be completed early in 2015. Project Management skills are seen as foundation to a variety of work performed by Council and in addition, Council is conscious of the amount of large development both internally and externally being undertaken. This training is being completed with six (6) face-to-face sessions and the remainder being delivered online.

University Scholarships and Trainees In addition to the trainees discussed above, the Council supports the development of staff through scholarships with Charles Sturt University (across skill shortage areas), University of New England (Engineering and Urban and Regional Planning) and University of Southern Queensland (a four (4) year Bachelor of Engineering). The UNE traineeship and bursary in engineering during this financial year was awarded to the Council’s first Indigenous Engineering Trainee. He is expected to join Council full time in January 2016 following his initial years concentrating on studies. Currently Council has its full suite of scholarships and bursaries filled. Moree Plains Shire Council is delighted to also report that both the previous full time engineering trainees remain employed with Council; one operating as the GIS officer, the second moving to graduate employment as a professional engineer in July 2014. The Council has a strong relationship with these regional universities which is utilised for the benefit of the community including remote student services which are delivered through the Moree Community Library.

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Partnering with the Community 1. NAIDOC Week– July 2013 Staff of Moree Plains Shire Council helped facilitate Moree’s NAIDOC Official Opening Ceremony and annual march through the main street of Moree. Morning tea before the March was hosted by the staff at the Dhiiyaan Aboriginal Centre where attendees had the opportunity to view the Dhiiyaan Aboriginal Centre’s pictorial display. The staff of the Moree Community Library and the Council also hosted a NAIDOC Trivia Night for the community to attend. Moree Plains Shire Council provides annual funding for community events during NAIDOC week.

2. Home Interaction Program for Parents and Youngsters (HIPPY) – August 2013 A joint initiative between Moree Plains Shire Council and Miyay Birray has secured the expansion of the Home Interaction Program for Parents and Youngsters (HIPPY) for Moree Plains. The HIPPY program aims to help young Indigenous Australians get better access to early childhood education and recognises the importance of parents as being a child’s first teacher. It is a two-year program, starting the year before the child begins school, and involves the parent and child working through daily activities using role play and storybooks designed to develop and support pre-literacy and prenumeracy skills. The success of the application was attributed to the positive working relationship between Council and Miyay Birray resulting in a win for the community. Jointly identifying, applying and securing the HIPPY program will improve educational outcomes for Aboriginal students in the Moree community and will provide children with a good start to education and their life. The HIPPY program has already been effective in helping parents across 50 Australian communities and it is expected the expansion into Moree Plains will also produce positive educational outcomes for Aboriginal students and their families residing in the Shire. The program is available to 25 families with the program already filled to capacity. The program also provided new employment opportunities for a coordinator and tutors.

3. Green Army - 20 August 2013 The Toomelah-Boggabilla Green Army Project was given the go ahead under the Coalition Government. Moree Plains Shire Council has been actively involved in planning the project with Member for Parkes Mark Coulton, community members and other organisations. Green Army projects have enormous benefits to both the community and the environment and will operate for 26 weeks, employ nine (9) participants, and be led by a supervisor. They will be implemented throughout Australia to address natural resource management. Some of the work will be undertaken at Boobera Lagoon which is a very significant place for the Boggabilla and Toomelah local community. The Green Army will work to improve the site in practical ways by implementing a weed management program and improving native vegetation. Works are to commence in the next financial year.

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4. Schools-Based Traineeships and Apprenticeships - January 2014 Moree Plains Shire Council advertised for six (6) school-based traineeships and one (1) school-based apprenticeship, of which five (5) students in Moree and one (1) student in Boggabilla were placed in jobs. Undertaking school-based apprenticeships and traineeships can have enormous benefits for a young person which gives them a head start in a career with a nationally recognised qualification.

5. Domestic Violence Shield - February 2014 Moree Plains Shire Council once again sponsored the second annual NSW Domestic Violence Shield which was held in Moree. The “Tackling Domestic Violence” campaign is a NSW Government initiative which aims to reduce the levels of domestic violence in communities through structured programs and key messages. This year’s shield was hosted by the inaugural winners, the Moree Boomerangs.

6. Reconciliation Action Plan (RAP) and Launch – June 2014 Moree Plains Shire Council’s journey to the development of our first Reconciliation Action Plan began in June 2000 when Prime Minister John Howard signed a declaration which reads “Moree: Leading the way in reconciliation”. In 2009 Moree Plains Shire Council unveiled a significant statement that acknowledges the Kamilaroi people as Traditional Custodians of the land on which the Moree Plains Shire Council chambers stand. Moree Plains Shire Council then developed an internal Aboriginal Advisory Committee and our first Aboriginal Employment Strategy in 2010. In July 2013 Moree Plains Shire Council formed a Reconciliation Action Plan Working Group with the aim of turning good intentions into measurable outcomes. The Working Group members include representatives from Moree Plains Shire Council staff, Elected Councillors, Moree Local Aboriginal Land Council, Moree Reconciliation Committee and community members. In May 2014 Moree Plains Shire Council officially launched the Moree Plains Shire Council Reconciliation Action Plan 2014-2017. Moree Plains Shire Council, as an organisation, is committed to contributing to the ongoing implementation of our Reconciliation Action Plan through a committed focus on: •

Relationships: Moree Plains Shire Council will strive to develop and maintain respectful relationships with internal and external stakeholders and Aboriginal and Torres Strait Islander communities by promoting greater Council awareness and understanding of Aboriginal and Torres Strait Island Cultures.

•

Respect: Moree Plains Shire Council will foster respect through recognising the importance of reconciliation and creating a workplace that is welcoming to Aboriginal and Torres Strait Islander peoples and communities.

•

Opportunities: Moree Plains Shire Council is committed to building a culturally diverse and inclusive workforce and will continue to explore opportunities to increase supplier diversity through engaging Aboriginal and Torres Strait Islander businesses.

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7. Moree Sporting Facility funding â&#x20AC;&#x201C; June 2014 South Moree Sports Facility will undergo a much needed upgrade including the development of a second sporting field, amenities block and canteen. Member for Barwon, Kevin Humphries announced the Moree Plains Shire Council and the Moree Boomerangs Rugby League Club had been successful in their application for funding under the NSW Governmentâ&#x20AC;&#x2122;s ClubGRANTS Scheme. The South Moree Sports Facility will receive a $1,787,511 funding injection that will go towards the transformation of the site, which will also include the upgrade of sports field lighting and fencing as well as provide an indoor training facility. The upgrade will enhance an already well utilised community asset and encourage more community participation in sport and recreational activities. Minister for Hospitality, Gaming and Racing Troy Grant said this project will revitalise the sporting precinct, providing modern and easily accessible community sporting facilities in the South Moree area.

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Work Health and Safety Moree Plains Shire Council continues to monitor and review its performance in Work Health and Safety management and injury prevention. Training and induction was made available to relevant staff in Work Health and Safety (“WHS”) in construction induction; safe collection and disposal of community sharps; manual handling; slips, trips and falls; hearing and eye protection; and drug and alcohol awareness. In addition, statutory requirements were met in the areas of traffic control, confined spaces, working under power lines and similar tickets which are required for Council staff to complete works. Council continues to use all available resources to ensure employment within the organisation is safe. Internal and external health, safety and wellbeing programs were offered, including the preemployment health screening, offer of voluntary skin cancer screening, bowel cancer screening test and influenza immunisation to staff as well as stress and mindfulness workshops, healthy eating program and information placed on Council’s intranet site including safety alerts and health and wellbeing newsletters. A key feature of this year was the utilisation of a Masters Student enrolled in Social Work through the University of New England to resource Council’s focus on health and wellbeing and included lunch time mindfulness events, food for mood day, and service tracking with the result being an internal health services directory for human resource referrals.

2013/2014 Financial Year WHS Achievements Safety projects for the 2013/2014 financial year within Moree Plains Shire Council included: •

The Return to Work/WHS Officer quarterly report to senior management on the number and type of incidents and injuries and WHS actions to improve the organisation’s safety culture.

•

Review of manual handling injuries. Over the past three (3) years, manual handling injuries have been reduced by 40% with the cost of workers’ compensation claims reduced by over 80%. The Return to Work/WHS Officer will develop the plan to reduce incidents and improve the organisation’s safety culture in the forthcoming financial year.

•

WHS Site Inspections, with 90% of high risk areas audited and an action plan developed and reviewed by WHS Committee and relevant Site Supervisor.

•

StateCover Mutual supported Psychological Injury Prevention Training conducted – Introduction to Mental Health at Work.

•

A survey was conducted throughout Council on Workplace Bullying and Harassment to assist with the update to Council’s policy and procedure in this area, which was completed in accordance with legislation.

•

Deaf Awareness Training conducted to ensure staff with customer service duties were introduced to Australian Sign Language, and rights and access for deaf and the hard of hearing.

•

Managing Noise and Preventing Hearing Loss at Work program commenced, with 94 outdoor workers assessed. On completion of the audiometric screenings, all staff were notified of their results via a letter with a copy of Council’s Occupational Noise Control and Personal Protective Equipment policies and procedures attached. If results indicated a higher than 6% binaural loss,

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a referral for further testing by an audiologist was supplied by the service providers as per legislative requirements. •

An occupational therapist assessed new staff workstation ergonomics to identify potential problem areas and supplied corrective action advice to enable staff to work safely and accommodate any current limitations/restrictions. Equipment to improve workstation design and usage was purchased, on the occupational therapists recommendation.

•

Relevant policies and procedures were updated to reflect changes to legislation including, for example, regarding incidents and investigations.

•

Emergency Response Procedures were developed for the Moree Community Library, Gwydir Daycare and Preschool and the Waste Management Facility.

•

Ongoing support provided by the Return to Work/WHS Officer following a workplace-related injury or illness to ensure all employees and supervisors become compliant with reporting requirements.

•

Ongoing support provided by the Return to Work/WHS Officer following a non-work related injury or illness.

•

Staff were surveyed in relation to the Council’s Drug and Alcohol policy and procedures to ensure communication and consultation was undertaken in relation to the review of this program.

•

The Return to Work/WHS Officer attended team meetings to provide staff with the opportunity to raise any WHS issues and to discuss the drug and alcohol program.

•

WHS Committee members reviewed issues raised, with support from the Return to Work/WHS Officer.

•

Completion of Council’s insurers, StateCover Mutual, WHS’s audit and self-assessment with 100% verification on responses.

2013/2014 Financial Year Workers’ Compensation Staff are required to notify Council of all injuries and to seek medical treatment early rather than potentially allow an injury to worsen. This approach provides a better outcome for injured staff, and generally, has led to a reduction in the workers’ compensation premium. Council’s workers’ compensation premium costs remain under $600,000 per annum, but such premium can fluctuate depending on many variables, including: •

Increase in the frequency and/or severity of injuries;

•

Increase in the number of claims;

•

Lack of control and claims’ management process between Council and medical treatment providers;

•

Delays in treatment due to distance and waiting times for specialist appointments;

•

Failure to be able to provide suitable/alternative duties due to severity of injury, skills/education of claimant and/or operational issues; and

•

The impact a single particular claim may bring on the premium because of the complexity of issues surrounding that claim.

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It should be noted that it can take up to five (5) years of good claims’ history to counter the impact of one (1) adverse year (in terms of workers’ compensation claims) on the premium. Future premiums can be affected by past and present claims costs. Council has worked diligently to improve the safety culture and awareness of personal responsibility through the following: •

Staff induction on workers’ compensation to ensure understanding of rights and responsibilities;

•

Pro-active safe systems to minimise injuries; and

•

Adopting a holistic approach to staff health and offering health and wellbeing programs.

Once again, improvements in injury management were achieved by a strong focus on managing workers’ compensation claims and premiums. Workers’ compensation claims, total work days lost and lost time injuries 2004 to 2014

927

1000 900 800

635

700 600

479

465 500

386

400

312

299

300 179

200 100

100 25

13 21

14 25

16 28

13 15

89 21 16

20112012

20122013

0 20042005

20052006

20062007

20072008

20082009

No of W-C Claims

Policy Year

Net paid on Claims

No of Injuries

2004-2005 2005-2006 2006-2007 2007-2008 2008-2009 2009-2010 2010-2011

$225,064 $359,797 $199,417 $268,986 $127,552 $106,868 $ 57,574

25 21 25 28 15 26 20

20092010

20102011

Total Days Lost

Lost Time Injuries < 7 days (1 wk) 13 14 16 13 8 7 9

20132014

No of LTI

Lost Time Injuries > 7 days

2 6 3

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Total

10 13 12

Open Claims 0 1 0 0 1 1 1

Lost days 927 635 465 386 312 299 100

Policy Year

Net paid on Claims

No of Injuries

2011-2012 2012-2013 2013-2014

$267,570 $76,410 $50,764

21 14 16

Lost Time Injuries < 7 days (1 wk) 7 4 1

Lost Time Injuries > 7 days 9 5 7

Total

Open Claims

Lost days

16 9 8

12 6 4

479 179 89

2014/2015 Inc GST $418,181

Workers’ compensation premiums Financial Year Estimate Paid Adjust Premium Adjust

2007/2008 inc GST $803,635 $881,809 + 44,065 $925,874 - 29,949

2008/2009 inc GST $857,180 $836,713 - 70,130

2009/2010 inc GST $1,104,543 $ 890,260 - 187,559

2010/2011 inc GST $890,260 $436,329 - 43,888

Total

$895,924

$766,583

$702,701

$392,441

2011/2012 inc GST $436,329 $470,731 +123,109

2012/2013 inc GST $717,977 $748,177 - 172,576

2013/2014 inc GST $717,977 $726,771 - 145,895

$593,840

$575,601

$580,876

Note: The workers’ compensation premium increases or decreases in line with growth or reduction in wages paid to workers or an increase in the cost of claims incurred for injured workers and Council’s claims’ performance compared to the industry average. Workers’ compensation insurance premiums are based on a number of factors - industry in which the employer operates, cost of claims (referred to as experience including lost wages benefits, medical/rehabilitation fees, personal expenses and lump sum and damages) and actual wages paid over three (3) years. Therefore, the claims costs for each of the 2011/2012, 2012/2013 and 2013/2014 financial years have impacted on the premium for the 2014/2015 financial year. If Council has an increase in workers’ compensation costs, future premiums will be significant. The credit adjustment received for the 2013/2014 financial year is a reflection of the decrease in net cost of claims including a low number of lost days. The premium is paid provisionally at the beginning of the period, and adjusted as workers’ compensation claims are filed and while they remain open, the cost of the claims will be continually modified.

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Workers Compensation Premium Costs 2006 to 2014 $900,000

$865,975

$845,511

$766,583

$800,000

$702,701 $700,000

$644,707 $593,840

$575,601 $580,876

$600,000 $500,000

$443,802 $392,441

$400,000 $268,986 $300,000

$267,570

$228,448

$200,000

$129,169

$106,818 $76,410

$100,000

$57,574

$50,764

$0 2005-06

2006-07

2007-08

2008-09

2009-10

Premium Cost

2010-11

2011-12

2012-13

2013-14

Claims Cost

Corporate Governance Framework Good governance comes from accountability, close and accurate monitoring of performance and a framework that facilitates the achievement of strategic goals. Moree Plains Shire Council is committed to ensuring that: â&#x20AC;˘ â&#x20AC;˘

its policies and practices reflect good governance; and the manner in which the Council conducts its daily operations complies with the broad principles contained in the Local Government Act 1993.

Councillors and members of the Executive Team consider adherence to the framework to be fundamental in demonstrating that they are accountable to the community and are appropriately overseeing the management of risk and the future direction of the Shire. The framework provides valuable guidance on the roles and functions of Councillors and employees, corporate values, the Code of Conduct and meeting and reporting structures. It also provides an overview of all of our inter-related corporate documents.

Code of Conduct Council adopted a new Code of Conduct in March 2013. The Code of Conduct applies to Councillors, the General Manager, the Executive Team and all other employees of Moree Plains Shire Council. All are expected to act in accordance with the Code and to do everything possible to influence those with whom they are working to ensure that they also maintain similar standards of integrity and ethical behaviour.

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Procurement Framework Each year Council spends millions of dollars on purchases. We have developed a series of policies, procedures, guidelines and templates (the Procurement Framework) for use when purchases are made. These ensure that our procurement activities are conducted in accordance with the requirements of the Local Government Act 1993 and Regulation, and in accordance with the principles of good governance. This is a comprehensive framework for the commitment of public monies from petty cash through to complex tenders.

Risk Management Risk Management Activities undertaken during the 2013-2014 year have included: • • • • • • •

Review and updating of various Risk Management documents in relation to accident and incident management, processes, policy and procedures. Reviewing and updating Council’s strategic risk register. Continuing to integrate Risk Management into staff reporting practices, including individual employee key performance indicators and at staff meeting. Updating the organisations Risk Assessment documents. Records Management Audit was conducted by Statewide utilising the ‘continuous improvement pathway’ documents. Contractors Insurance Management System continues to be implemented with contracts. Managing Council’s insurance claims of which there were ten (10) public liability claims, 16 property claims and 39 vehicle claims.

The following Internal Audit Reviews conducted by Forsyths have also occurred: • • •

Risk Management Development Application Process Contracts Management

Work continues on reviewing and updating the organisations Risk Management Plan and the development and implementation of a Business Continuity Plan

Audit Management The Council Committee The Council Committee is the ‘first check point’ of our financial position. The Committee reviews our financial reports on a monthly and quarterly basis. A key strategic objective of the Committee is the oversight and review of the Long-Term Financial Plan, ensuring the long-term goals of the Council and the community can be achieved. The Council Committee is made up of all elected members.

Internal Audit Committee There has been strong encouragement from the State Government for the establishment of Internal Audit functions within local Councils. The Audit, Review and Finance Committee received an options paper in December 2009. A draft Internal Audit Charter and Audit Committee Charter were presented to the Audit, Review and

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Finance Committee in January 2010 and subsequently adopted by resolution of the Council on 18 February 2010. The Internal Audit Committee’s objective is to provide independent assurance and assistance. Their Charter will cover risk management, control, governance and external accountability responsibilities. The Committee will consist of: Members (voting) • • • •

Mayor Councillor Independent external member (not a member of the Council) Independent external member (an independent to be the Chairperson).

Attendee (non-voting) • •

General Manager Finance Manager

Invitees (non-voting) for specific Agenda items • • •

Representatives of the external auditor Head of Internal Audit Other officers may attend by invitation as requested by the Committee.

Role of the External Auditors The external auditors primarily provide an assurance that our financial statements reflect the financial position of Council at the conclusion of the financial year. The work conducted by the external auditors to enable them to provide this assurance includes: • Testing a sample of Council’s internal controls • Observation of processes or procedures being performed • Enquiries of individuals within Council • Examining financial and accounting records, other documents and tangible assets • Obtaining written confirmations of certain items.

Best Value Best Value principles are designed to ensure local services are a reflection of local community needs and expectations, in terms of both quality and cost. That means providing local people with what they want, when they want it, at a price they are willing and able to pay. It’s also about being imaginative in relation to how local needs are met.

Conflicts of Interest and Pecuniary Interest Councillors and senior staff are required to declare any conflict of interest in any matter, and the nature of that interest, before a matter is discussed in a Council or Committee meeting. All Councillors and senior staff are required to complete a Form 26 Register of Interest Primary Return when elected or appointed, in accordance with the Local Government Act 1993. The

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Pecuniary Interest Register is available for inspection at the Executive Office of Moree Plains Shire Council on Level 2 of the Max Centre, 30 Heber Street, Moree.

Community Engagement Moree Plains Shire Council is committed to engaging with residents, businesses, stakeholders and Council officers as it plans services, policies and facilities. Involvement in the planning and delivery of services has a number of benefits for the community, stakeholders and Council. It: •

Ensures that priorities are appropriate for current and future needs;

•

Provides valuable information and increases understanding for planning;

•

Adds value to projects and the outcomes they seek to achieve.

Community consultation is an ongoing commitment. Our achievements are promoted to the community through our website, media releases, Facebook, the bi-monthly full-page ‘Council Clipboard’ published in the Moree Champion newspaper and Council Focus. Extensive consultation also takes place in relation to Council’s Delivery Program and Operational Plan, annual budget and Council policies. Residents are invited to attend, ask questions at and make submissions to Council meetings. They are also invited to participate in forums on various issues. Our Councillors and senior management hold positions on many associations, urban infrastructure groups, regional committees and other groups.

Related Activities Tourism Moree Tourism Moree is an industry-based Incorporated Association. Its role is ‘the promotion of tourism across the Moree Plains Local Government Area’. The Association is directed by a Tourism Board made up of nine members elected from the membership base, plus the Mayor and General Manager of Moree Plains Shire Council. Moree Plains Shire Council pays Tourism Moree a contract fee for the provision of its services to the Shire. This revenue is supplemented by membership fees and trading activities. Council’s contract with Moree Tourism was renewed in 2013 for a five (5) year period.

Moree Plains Gallery The Moree Plains Gallery is managed by the Moree Cultural Art Foundation, and is therefore one of the few regional galleries is New South Wales not owned and run by Local Government. Nevertheless, the Gallery receives invaluable support from Moree Plains Shire Council, which owns the magnificent 1911 Edwardian-style Gallery building and provides generous triennial funding.

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Moree Plains Shire Council also supports Moree Plains Gallery in promoting and enriching the cultural life of the community through the display of significant works of art. The Gallery has one of the most extensive Aboriginal art collections in regional New South Wales. This has been made possible through significant gifts. Dr Ann Lewis AM, generously endowed the Gallery with some 60 paintings and prints by leading Indigenous artists from across Australia. Mr Robert Bleakley, Mr Chris Hodges and Ms Helen Eager also made substantial contribution of works.

North West Slopes and Plains Cooperative Library Service The North West Slopes and Plains Cooperative Library Service serves 28,729 people over 68,905km2 in northern New South Wales. Member shires include Brewarrina, Moree Plains and Walgett, with libraries in Brewarrina, Lightning Ridge, Moree, Mungindi and Walgett. There are more than 45,000 items in the North West Slopes and Plains Cooperative Library Service collection, and it offers free membership, interlibrary loan service, public Internet access, children’s programs and other events throughout the year.

Dhiiyaan Aboriginal Centre The Dhiiyaan Aboriginal Centre (“Centre”), established in 1995 as part of the North West Slopes and Plains Cooperative Library Service, was the first family history and photograph unit of its kind. The Centre aims to document, preserve and protect Aboriginal information and objects of significant importance to present and future generations of Aboriginal people. Its collection includes an enormous number of genealogies, photographs and resources to assist Aboriginal genealogy searches. These resources have proven to be a major drawcard. Over the years the Centre has been actively involved in many Aboriginal community projects, including the Premiere of Rabbit Proof Fence and the identification and restoration of the Aboriginal Section of the Moree Cemetery. More recently, the Unit published three books in the Moree Mob Series: Volume I – Winanga-Li , Volume II – Burrul Wallaay and Go You Rangs Volume I. The Dhiiyaan Aboriginal Centre is now a stand-alone Unit of Moree Plains Shire Council. The Council is currently investigating funding and governance models that will enable the Aboriginal community to take over the running of the Unit.

Moree Plains Shire Youth Council The Moree Plains Shire Youth Council is a formal Council Advisory Committee. It currently has a membership of 15 young people from a range of cultural backgrounds aged between 13 to 18 years. Their objective is to create an active social interest amongst young people in Moree, particularly about issues which involve young people and ways to improve community life and amenities. The Moree Youth Council is very active in a number of local projects such as Moree Superstar, Harmony Day, Youth Week, the Moree Multicultural Festival, theme parties for children, the annual Moree Christmas Carnival, Reclaim the Night and the Moree Relay for Life.

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Our Performance We measure our success by how well we’re achieving the goals of the community as set out in the Community Strategic Plan Moree Plains 2035, which was developed in close consultation with the community in 2013. To make it easy to assess our progress, we have tracked progress against targets for the key priorities divided into four (4) key themes: • • • •

An Inclusive, Caring Community: a sense of place where people are proud of who they are and where they live A Vibrant Regional Economy: a vibrant economy built on a strong agricultural base An Environmental Role Model: an environmental role model for the region Coordinated, Committed Leadership: coordinated and committed leadership.

Under each of the four (4) themes you, the community, have indicated what strategies and activities could be undertaken by various organisations and groups in the community, including Moree Plains Shire Council, to achieve your long-term aims.

Symbols for achievements

 Achieved  Ongoing  Not achieved

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An Inclusive Caring Community An Inclusive Caring Community is all about community wellbeing, community connectedness and belonging, and helping people to feel proud of who they are and where they live. Community Strategic Plan Outcomes: S1. S2. S3. S4.

Our community is a safe place Our community is inclusive, connected and collaborative Our local history, culture and diversity is valued and supported Our health and wellbeing provide for a satisfying and productive life

Achievements: Our community is a safe place (S1) Our efforts to make our community one in which all people feel that they are safe and secure have been manifold. We have:  Completed four (4) road safety programs; these being “Heavy Vehicle Slow Down”, “Free Cuppa for the Driver”, “2014 Slow Down” and “Road Safety Month”.  Continued to operate the Child Restraints (Hiring Program), with 40.3% utilisation of the restraints during the 2013/2014 financial year.  Provided input into the Newell Highway Bypass, with “Safer by Design” initiatives being adopted.  Included “Safer by Design” principles into the Apex Park Fence Development Application.  Assisted the Boggabilla Crime Prevention Committee in completing a survey in the communities of Toomelah and Boggabilla to obtain an indication of the needs and expectations of those communities. Improved sporting facilities were the most reported need and this led to the completion of the Boggabilla Skate Park and Sporting Facility.  Reviewed Moree’s Crime Prevention Plan in April 2014. 

Updated and reviewed locations of Alcohol Free Zones in Moree, Boggabilla and Mungindi.

 Installed alcohol free signage on open spaces, parks and ovals.  Implemented the Moree Street Lighting project in identified “hotspot” areas.

Our community is inclusive, connected and collaborative (S2) So that all sectors of our community are included, connected and collaborate with each other and the principles of natural justice are adhered to, we:

Moree Plains Shire Council Annual Report - Page 53 of 109

 Conducted citizenship ceremonies for 28 people of various nationalities, including those from South Africa, India, New Zealand and Mauritius.  Continued to operate the Northern Area Office at Boggabilla with Lisa Zellers at the helm. Mrs Zellers has a good working relationship with the community and continues to liaise with the Boggabilla and Toomelah residents to improve services and opportunities.  Continued to communicate with our community through various means, including through Facebook and the publication of the Council Focus newsletter.  Deaf Awareness Training conducted for Council staff to ensure those staff members with customer service duties were introduced to Australian Sign Language, and rights and access for deaf and the hard of hearing.  Participated in monthly meetings to discuss arising issues, along with awareness and education, in relation to domestic violence.  Supported Seniors Week in March 2014, with approximately 130 seniors attending a luncheon.

Our local history, culture and diversity is valued and supported (S3) To show that we feel strongly about our history, culture and the diversity within, we:  Published “In Plain View: A snapshot of life on the black soil plains”, a coffee table book celebrating life in the Shire, with sales to date amounting to $14,703.98.  Held Australia Day celebrations and marked Harmony Day in March 2014, with Council hosting a tapas night.  Continued to fund and manage the operation of the Dhiiyaan Aboriginal Centre (“Centre”). The aim of the Centre is to document, preserve and protect Aboriginal information and objects of significant importance to present and future generations of Aboriginal people. Its collection includes an enormous number of genealogies, photographs and resources to assist Aboriginal genealogy searches.  Developed strong links with the Indigenous team at the State Library of NSW. Staff of the Centre attended training provided by the State Library.  Continued supporting the Centre and appointed a business manager to review and implement strategies to ensure the long-term sustainability of the Centre.  Established the first Reconciliation Action Plan committee.  Officially launched the Moree Plains Shire’s Reconciliation Action Plan during National Reconciliation week as well as participating in the Reconciliation Awards Dinner.  Audited the Shire’s cemeteries (Moree, Pallamallawa, Boomi and Boggabilla, with the audit of Mungindi having been commenced) and took photographs for the purpose of placing Council’s records online.  Constructed new beams at the Moree Lawn Cemetery.

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 Continued supporting local Historical Societies. Both local groups work out of the Moree Community Library.  Supported the indigenous community through employment at Council, with 15% of staff of Council currently identifying as aboriginal.  Were unable to fund a Conservation Management Plan for the Moree Memorial Hall.

Our health and wellbeing provide for a satisfying and productive life (S4) To ensure that we maintain a high level of health and wellbeing that contributes positively towards local lifestyles through access to recreational and cultural activities and provision of sustainable services, facilities and amenities, we:  Supported five (5) school-based trainees; one (1) in the Boggabilla Works Section, one (1) in Aviation, one (1) in the Workshop and two (2) at the Moree Community Library.  Were delighted that three (3) employees represented Council at the Regional State Training Awards.  Facilitated the annual Harvey Norman Superstar with guest judge Taylor Henderson, who appeared on X Factor.  Opened the Moree Community Library to the public for an additional one (1) hour per week.  Hosted several author visits at the Moree Community Library.  Supported the Youth Council in their preparations for the Masquerade Ball held in August 2014.  Established a Cinema Committee to work towards a business case for pursuing a cinema for the Shire.  Received acceptable results from the NSW Office of Water for Moree Plains Shire.  Awarded the tender for the construction of a preschool playroom at Gwydir Daycare and Preschool to cater for an additional 20 children of preschool age, but construction will be completed in the 2014/2015 financial year.

Challenges: As identified in our Community Strategic Plan: Moree Plains 2030, our key community/social challenges are to: •

Improve connectedness in our community

•

Grow our population, which is shrinking as many young people leave the Shire for educational and career opportunities and the family farm is replaced by larger agricultural concerns

•

Maintain community wellbeing

•

Create safe and inviting public spaces and a safe road network.

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Future Plans: We plan to: •

Continue to implement Crime Prevention Plans and facilitate meetings of the Crime Prevention Committees

•

Continue sportsfields upgrades and improvements to swimming pool facilities

•

Continue to provide access to diverse recreational and cultural activities and investigate new opportunities

•

Carry out park improvements

•

Construct additional cycleways along a number of streets in Moree

•

Continue to promote “Safer by Design” principles throughout the Shire

•

Continue to develop the Dhiiyaan Aboriginal Centre and library services offered within the Shire.

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A Vibrant Regional Economy When environmental conditions are advantageous and commodity prices are high, life is good. But the long years of drought have made it obvious that we can no longer rely on agriculture alone; we must diversify and build a more sustainable economy. Community Strategic Plan Outcomes: Ec1. Ec2. Ec3. Ec4.

Our Shire is a place that attracts and retains new businesses and residents Our Shire has the infrastructure we need to support our economy Our Shire supports existing businesses We have the skills and knowledge to undertake the work available

Achievements: Our Shire is a place that attracts and retains new businesses and residents (Ec1) To attract business investment and population growth within the Shire, as well as retaining existing services and population, we:  Participated in the Moree Gateway Project sod turning ceremony which occurred on 5 February 2014, with construction on the development commencing thereafter.  Promoted the Moree Gateway Project through promotional materials which have been made available to business developers and the community.  Reached agreement with NBN Co. to provide the National Broadband Network to the Moree Gateway Project.  Secured funding the $164 million Moree Solar Farm project to be constructed by Fotowatio Renewable Ventures.  Have commenced discussions with Crown Land to open up land for sale.  Continue to explore economic opportunities in new and expanding markets, such as China, for the residents and business of Moree.  Held morning and afternoon tea with incoming professionals such as newly arrived medical employees.  Assisted local businesses to reactivate the Moree Chamber of Commerce in the latter half of 2013.  Facilitated a partnership program between Moree Chamber of Commerce and NSW Trade and Investment to deliver business development seminars on multiple topics including grant workshops, export (retail) and doing business in China.

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 Established a Cinema Committee to work towards a business case for pursuing a cinema for the Shire.  Provided development consent for 100% of subdivisions of residential land within a period of 28 days.  Have commenced development of promotional web videos.  Have commenced a Housing Market Research Study.

Our Shire has the infrastructure we need to support our economy (Ec2) To ensure our Shire has all infrastructure (in terms of local roads) required for our economic needs, we:  Secured LIRS Funding for new infrastructure or upgrades to existing infrastructure that supports commercial activities.  Continued our strong advocacy for improved rural road funding, particularly through our membership of the Australian Rural Roads Group.  Completed the Regional Road Repair Program in November 2013.  Constructed 640m2 of pathways and undertook 2,595km of maintenance, 1800 m2 of table drain maintenance and 220km of regular road maintenance.  Completed gravel re-sheeting in floodways/critical access on identified rural roads.  Culverts, bridges, buildings, roads, paths, car parks and kerb and gutter asset data has been collected. This information will now be used to prepare Asset Management Plans for transport and building categories.

Our Shire supports existing businesses (Ec3) To support to local business houses this year and promote tourism in our area as well as ensuring that our Local Environment and Development Control Plans reflect best practice and community sentiments, we:  Continued to publish articles promoting the Shire, its lifestyle and its people. This included the Council Focus newsletter and Council Clipboard.  Commenced the development of the Moree Plains Economic Development Strategy.  QantasLink awarded tender to restore permanent flights for the Moree-Sydney Air Service for the next four (4) years.  Published “In Plain View: A snapshot of life on the black soil plains”, a coffee table book celebrating life in the Shire, with sales to date amounting to $14,703.98.  Have completed the design and received development approval, for the Ski Lakes. 

Participated in the Grain Harvest Management Scheme.

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 Reviewed planning controls for development within the floodplain.  Transferred the Moree Artesian Aquatic Centre to a private company to operate on a commercial basis but continued to provide significant financial support to this enterprise, given the importance of this asset to the Shire’s tourism industry.

We have the skills and knowledge to undertake the work available (Ec4) To promote local employees having the skills and knowledge to undertake the work available in the Shire, we:  Promoted further training and education to Council staff and currently have 61 staff enrolled in funded training from CII to Diploma level.  Filled all Council scholarships.

Challenges: As identified in our Community Strategic Plan: Moree Plains 2030, our key challenges in this area are to: •

Support our existing businesses and provide a framework for business growth

•

Attract new businesses, tourists and residents

•

Leverage our advantages – such as resources and strategic location

•

Improve our key infrastructure – our local road network

•

Increase skills and knowledge in sectors of local skills shortage.

Future Plans: We plan to: •

Continue work on, and promote, the Moree Gateway Project

•

Support Roads & Maritime Services in completing Stage 2 of the Moree Town Bypass

•

Promote the Moree Solar Farm

•

Support the Moree Artesian Aquatic Centre and the tourism industry it brings to the Shire

•

Continue to advocate for additional roads funding

•

Continue to develop business relationship with China.

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An Environmental Role Model The black soil plains are a beautiful environment in which to live. We wish to sustainably manage this environment into the future. Community Strategic Plan Outcomes: E1. The diversity of the natural environment is protected and supported E2. We live sustainably and use our resources responsibly E3. Our built environment – our town and villages – are desirable places to be

Achievements: The diversity of the natural environment is protected and supported (E1) In supporting and protecting our natural environment and the diversity within, we: 

Met with officers from the Office of Coal Seam Gas and arranged a similar meeting with Councillors. The CSIRO also presented to Council on its ongoing research into this area. (Meetings such as these enable staff to remain across the issues inherent within this industry.)



Completed inspections and spraying of high risk infestation areas.

 Have been unable to complete Council’s Roadside Vegetation Plan. 

Sprayed over 300 ha of Water Hyacinth in the Gingham Channel/wetland area and 772 ha of Harrisia Cactus in the Boggabilla area.



Obtained funding for the Ranger Program to conduct a de-sexing program in Boggabilla and Toomelah to reduce the amount of unwanted animals. This will heavily reduce the number of roaming dogs and cats, allowing significant cultural flora and fauna to rejuvenate.

We live sustainably and use our resources responsibly (E2) To ensure sustainability within the Shire, and of our resources, we:  Provided advice to landholders and the public with displays at the Moree and Mungindi Shows, visits to school and attendance at Ag Quip.  Commenced the kerbside collection of organics in September 2013.  Established a new Gore Cell composting facility and are now producing commercial quantities of composed material.  Constructed a recycling receival facility to enable recyclables to be collected ready for transport to a state of the art Materials Recovery Facility located at Narrabri.  Have seen a 24% decrease in the quantity of waste disposed to the Moree Landfill.

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 Have seen a 6.32% increase in recyclables recovered through kerbside collections.  Reduced the volume of waste deposited in Moree landfill from 105 bales per week to approximately 50 bales per week during the 2013/2014 financial year.  Identified the proposed Ski Lakes and Fish Farm as potential areas for alternative use of spa water discharges.

Our built environment – our town and villages – are desirable places to be (E3) To enhance the desirability of the Shire’s built areas, we:  Were unable to commence a floodplain management study in relation to Ashley as our funding application was unsuccessful.  Completed Stage 1 of a four (4) stage process to improve and upgrade village drainage.  Completed the installation of entrance signage to Moree.  Friends of the Botanic Gardens received support for development of the Botanic Gardens in the Corridor Master Plan report (assisted by a $15,000 grant from the Council).  Constructed 640m2 of pathways and undertook 2,595km of maintenance, 1800 m2 of table drain maintenance and 220km of regular road maintenance.

Challenges: As identified in our Community Strategic Plan: Moree Plains 2030, our key challenges in this area are to: •

Halt the degradation of the environment

•

Adapt to a changing global environment and the associated reduction in water security

•

Ensure that our outlying villages and town fringes aren’t left behind but undergo real improvement.

•

Learn to manage our resources in a manner which promotes sustainability.

In addition, Moree Plains Shire has some truly beautiful streetscapes and significant architecture. As the Shire grows the demands for development need to be sensitively balanced against the need to preserve the environmental heritage of our region.

Future Plans: We plan to: •

Continue to monitor/manage the Coal Seam Gas situation and keep abreast of changes in this legislative landscape

•

Develop a Shire-wide Waste Management Strategy

•

Continue to educate the Moree Plains community about recycling and organics disposal

•

Continue to explore opportunities for sustainable resource management.

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Coordinated, Committed Leadership Coordinated and committed leadership is required if we are to achieve our community’s goals. As well as taking the lead in some situations, Council has a role to play in fostering leadership within the community. Community Strategic Plan Outcomes: L1. L2. L3. L4. L5. L6.

Our leaders speak out for the good of our community We demonstrate accountability, transparency and ethical conduct We are engaged and well informed We collaborate to achieve outcomes We manage our finances, assets and services effectively We demonstrate leadership in the face of natural disaster

Achievements: Our leaders speak out for the good of our community (L1) In furtherance of advocating on behalf of the community (to ensure the long-term sustainability of our region), we: 

Held two (2) meetings in February 2014 to workshop the Independent Local Government Review Future Directions Paper, with the Council’s submission endorsed at its meeting of 14 March 2014.



Facilitated extensive consultation over the Moree-Sydney Air Service including surveying residents, facilitating the formation of the Moree-Sydney Air Service Consultative Group and acting as the liaison between Transport for NSW and the Consultative Group.



Hosted the Melbourne to Brisbane Inland Rail Symposium, with 132 attendees representing 80 organisations, including all three (3) levels of government.



We demonstrate accountability, transparency and ethical conduct (L2) To demonstrate these leadership traits and show commitment to due process as well as providing easy access to our information, we: 

Have undertaken a full review of overtime management across Council.

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

Make business papers available for public access on the Council website and at the Customer Service Centres.



Commissioned an audit by an independent organisation which indicated that Council’s management of telephone and electronic data accounts is producing cost-effective results.

 Continued developing Council’s website in order to meet the compliance of the web content accessibility guidelines. 

Developed a workplace code of conduct in relation to bullying and workplace harassment.



Substantially reduced the euthanisation rates of seized and surrendered companion animals thanks to posting advertisements for new homes for animals on Council’s Facebook page.

We are engaged and well informed (L3) To keep up to date with the sentiments of the community and inform community members and other stakeholders of Council’s activities, we:  Promoted use of Council’s intranet to staff to ensure that information is readily available for staff to provide to stakeholders.  Continued to communicate with our community through various means, including through Facebook, publication of Council Clipboard in the Moree Champion and the publication of the Council Focus newsletter.  Did not conduct a round of Report to the Community meetings in the 2013/2014 financial year.  Published only two (2) issues of Council Focus during the 2013/2014 financial year given issues with the distribution of this publication.

We collaborate to achieve outcomes (L4) To work effectively with others in order to provide best value to the community, we:  As a member of the Border Region Organisation of Councils, began considering options for activity as a regional cooperative to provide services regionally. 

Handed over financial and operational responsibility of the Moree Artesian Aquatic Centre, assumed by the Board of Moree Artesian Aquatic Centre Limited.



In partnership with other Local Government Areas, NSW Department of Primary Industries and North West Local Land Services we have continuously participated in a regional response to control Tropical Soda Apple in the Macleay Valley east of Armidale, and have participated in the search for Alligator Weed in the Peel/Namoi system. Council has received assistance from neighbouring Local Government Areas in the control of Harrisia Cactus at Boggabilla.



Partnered with Roads & Maritime Services to make improvements to walkways and cycleways.

 Were unable to provide continued support to community members and local businesses, in partnership with Regional Development Australia, to provide immigration information and support sessions at the community library on a regular basis.

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We manage our finances, assets and services effectively (L5) For effective management of Council provisions, we: 

Have only two of Council’s 22 commercial properties remain untenanted.

 Commenced an audit of all Council plant and equipment and review of utilisation level to ensure appropriate plant and equipment is available and superfluous items disposed of.  Commenced a review of Council’s property portfolio to ascertain surplus land stocks.  Conducted annual asset revaluations and established an Asset Management Steering Committee.  Have arranged an audit to be carried out on Council gravel pits. All gravel pits audited met relevant requirements. 

Have successfully completed a number of the strategies outlined in the Asset Management Strategy including conducting annual asset revaluations and establishing an Asset Management Steering Committee.

 Awarded the tender for the construction of a pre-school playroom to cater for an additional 20 children at Gwydir Day Care & Pre-School. This project has been extended and will be finalised in the 2014/2015 financial year.  Deferred construction of the new machinery shed at the Moree Depot, due to budgetary constraints. This project will be undertaken in the 2014/2015 financial year.

We demonstrate leadership in the face of natural disaster (L6) To demonstrate preparedness when faced with the adversities of nature, we: 

Set up an Emergency Operations Centre at the Council Works Depot.



Attend quarterly Local Emergency Management Committee meetings.



Completed flood mapping, which is now available on Council’s Exponare system.

 Applied for funding for additional flood gauges. 

Communicated recent works and fast facts in the Moree Champion through Council Clipboard.



Have completed a flood study in relation to Mungindi.

 Were unable to complete a flood study and 2D modelling in relation to Moree, however, this project has been extended into the 2014/2015 and 2015/2016 Operational Plans.

Challenges: Our key challenges in this area are to: •

Sustain commitment to coordinated collaboration and action in our towns and villages

Moree Plains Shire Council Annual Report - Page 64 of 109

•

Foster a proactive community that ‘jumps up and down’ to obtain improvements it is seeking from governments

•

Manage and maintain our assets for their current purpose and for future generations.

Future Plans: We plan to: •

Continue to advocate on issues of importance to our communities, such as coal seam gas and additional roads funding

•

Continue to communicate with and engage our communities

•

Revamp our Intranet to improve internal communications

•

Upgrade the computer system at the Moree Waste Management Facility to improve efficiency.

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Statutory Information The information in this section of our Annual Report is provided in response to statutory requirements. The Statutory Report addresses the elements of the Council’s Charter set out in Section 8 of the Local Government Act 1993 as follows: • to provide directly or on behalf of other levels of government, after due consultation, adequate, equitable and appropriate services and facilities for the community and to ensure that those services and facilities are managed efficiently and effectively • to exercise community leadership • to exercise its functions in a manner that is consistent with and actively promotes the principles of multiculturalism • to promote and to provide and plan for the needs of children • to properly manage, develop, protect, restore, enhance and conserve the environment of the area for which it is responsible, in a manner that is consistent with and promotes the principles of ecologically sustainable development • to have regard to the long term and cumulative effects of its decisions • to bear in mind that it is the custodian and trustee of public assets and to effectively account for and manage the assets for which it is responsible • to facilitate the involvement of Councillors, members of the public, users of facilities and services and council staff in the development, improvement and coordination of local government • to raise funds for local purposes by the fair imposition of rates, charges and fees, by income earned from investments and, when appropriate, by borrowings and grants • to keep the local community and the State Government (and through it, the wider community) informed about its activities • to ensure that, in the exercise of its regulatory functions, it acts consistently and without bias, particularly where an activity of the council is affected • to be a responsible employer. Where appropriate, further details are provided in other sections of this Annual Report as indicated.

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Our Performance Audited Financial Reports The complete audited financial statements and auditor’s report can be found in Moree Plains Shire Council Financial Statements 2014, which can also be downloaded from www.mpsc.nsw.gov.au

Our Performance during the Year in Relation to our 2013/2014 Operational Plan Council undertook to deliver on a total of 512 services, activities and projects in the 2013/2014 financial year, as outlined in the 2013/2014 Operational Plan. Fifty-eight projects, services or activities were not completed or did not meet the expected performance standard for the year. Information about why they were not completed to the required standard or in the required timeframe has been provided in the table below.

 Details of activities/ projects marked 

113

Progressing as planned



Not on time/on budget



Total 138

S1.1

Install a web-based program to record road closure information – Myroadinfo.com is currently being developed and will be available for use in late 2014.

S2.2

Promote non-traditional trades to women – Initiating programs to meet this task requires approval from MANEX and the General Manager, which has not yet been sought.

S2.2

Implement Brolga Project by supporting 2 students annually within Council – This project was offered, however, Council only received one (1) student request to participate.

S3.1

Investigate the implementation of a long term management plan for the Shire’s cemeteries – Investigations are continuing.

S4.1

Introduce new Life Saving initiatives, in conjunction with the Moree Artesian Aquatic Centre (MAAC) aimed at teaching children basic lifesaving skills at all facilities – Learn to Swim was conducted in Mungindi, however Council, MAAC Limited and Royal Life Saving were unable to source teachers to provide lessons.

S4.2

Build a preschool playroom (and associated amenities) to cater for an additional 20 children of preschool age – The planning for this

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S. AN INCLUSIVE, CARING COMMUNITY On time/on budget STATUS



113

Progressing as planned



Not on time/on budget



Total 138

project commenced in the 2013/2014 financial year, with the tender being awarded in June 2014 to the Brownrite Group. This project has been extended and included in the 2014/2015 Operational Plan and will be finalised in the 2014/2015 financial year. S4.2

Design and Construct a Transfer Station at Mungindi – This project was unable to be completed and has been extended into the 2014/2015 Operational Plan.

S4.2

Complete Housing Market Research Study to investigate demand, diversity, constraints and opportunities to expand housing availability – This activity has commenced but is not yet complete.

S4.2

Renew Telemetry Communication Network – Investigations and reporting work have been completed. A contractor has been engaged to undertake works during the 2014/2015 financial year. This activity has been extended into the 2014/2015 Operational Plan.

S4.2

Develop backflow prevention program – Preliminary works exploring the guidelines for backflow prevention are in progress. This project will extend over the next two (2) years.

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Ec. VIBRANT REGIONAL ECONOMY On time/on budget STATUS

 Details of activities/ projects marked 

Progressing as planned



Not on time/on budget



Total 58

Ec1.3

Progress the rezoning and reclassification of identified surplus open space lands This matter is progressing albeit slower than anticipated. This activity has been extended and included in the 2014/15 Operational Plan.

Ec3.1

Town Hall Precinct Redevelopment Plan – A recommendation was taken to Council to fund a Conservation Management Plan for the Moree Memorial Hall on the advice of Council’s Heritage Advisor. It was resolved that this be considered for inclusion in the 2014/2015 budget however it did not receive the support from the Councillors for inclusion in the final budget.

Ec3.3

Joint marketing campaign with regional and state bodies and participation in the Regional Visitor Economy Fund – The Council is reliant on the participation of other stakeholders to complete this activity.

Ec3.3

Update the Moree Shire Facts and Figures promotional material – This was not completed due to limited internal resources but has been identified as a priority for the 2014/2015 financial year.

Ec4.1

Work with schools to develop alternative “employability skills” programs (required due to the removal of High School Certificate) which are relevant to the future work needs of Council and the community – The Council is reliant on the participation of other stakeholders to complete this activity.

Ec4.3

Develop a career pathway program for Aboriginal students from Year 8 to encourage retention at school – The Council is reliant on the participation of other stakeholders to complete this activity.

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E. ENVIRONMENTAL ROLE MODEL On time/on budget STATUS

 Details of activities/projects marked 

Progressing as planned



Not on time/on budget



Total 54

E1.2

Prepare a Roadside Vegetation Plan for Moree Plains Shire The draft Roadside Vegetation Plan has almost been completed and expected to be finalised by October 2014. This program has been extended into the 2014/2015 Operational Plan.

E2.1

Review power supply options to reduce cost of electricity – Electricity supply contracts have been entered into for Large Sites and unmetered street lighting. It is planned to enter into an electricity supply contract for Small Sites during the 2014/2015 financial year.

E2.1

Investigate options to effectively manage trade waste – The draft tracking system has been developed and will be implemented early during the 2014/2015 financial year. Receivals from interstate have been minimised. Septic pump waste out is now being delivered to the sludge drying beds at the Moree Sewerage Treatment Works. Trade waste inspections are in progress for commercial premises. Moree Sewerage Treatment Works is licensed to accept trade waste. A Trade Waste Policy will be developed in the 2014/2015 financial year.

E2.2

Review Moree Bore Field Strategy to ensure long-term reliability of raw water supply – Preliminary works have been undertaken during the 2013/2014 financial year including verification of the need for additional rate water source. This activity has been extended into the 2014/2015 Operational Plan.

E2.4

Remediate closed Yarraman Landfill – This project was unable to be completed and has been extended into the 2014/2015 Operational Plan.

E3.2

Adopt revised Oval Master Plan after a review of limitations and opportunities with existing facilities and community consultation – This is still in progress. The Master Plan will be submitted for adoption in March 2015.

E3.2

Boughton Oval – Extension to Amenities – The Boughton Oval Design of facilities may be modified with the adoption of the Oval Master Plan. Discussions are being held with user groups regarding the upgrade of amenities at Boughton Oval. This project has been amended and extended into the 2014/2015 Operational Plan.

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4L. COORDINATED AND COMMITTED LEADERSHIP STATUS

On time/on budget

 Details of activities/ projects marked 

199

Progressing as planned



Not on time/on budget



Total 257

L2.1

Adopt Drinking Water Quality Management Plan (DWMP) – The initial Drinking Water Quality Management Plan has been drafted under an externally funded program. The initial works across several Local Government Areas identified numerous issues regarding treatment process and quality management across NSAW. Accordingly, the NSAW Office of Water made arrangements to engage City Water (a Sydney-based organisation specialising in water treatment) to provide assistance with the optimisation of treatment plants and the implementation of the DWQMP. This work will continue into the 2014/2015 financial year and has been included in the 2014/2015 Operational Plan.

L2.2

Conducting a round of ‘Reporting to the Community’ meetings annually – Council did not conduct a round of ‘Reporting to the Community’ meetings in the 2013/2014 financial year.

L2.2

Publish an Annual Report by 30 September each year – The Annual Report for the 2013/2014 financial year is in the process of being prepared. The audited financial statements for the 2013/2014 financial year will be presented to the Council for adoption in November 2014 after which the Annual Report will be finalised.

L3.2

Publish and distribute three (3) issues of the ‘Council Focus’ newsletter every year - We were only able to publish two (2) issues of ‘Council Focus’ during the 2013/2014 financial year given issues with distribution of this publication.

L5.1

Support Council’s long-term goals for the Shire’s future by managing Council’s property portfolio through strategic disposal and acquisitions – A review of Council’s property portfolio has commenced to ascertain surplus land stocks. This matter cannot be progressed until the rezoning and reclassification of community land has been finalised.

L5.1

Manage our telephone and electronic data accounts to achieve best value for our money – These functions were moved under the control of the Corporate Services Department as a result of the restructure of the Communications Department.

L5.1

Investigate implementation of an electronic contract management system – The conversion of contractor’s data to an electronic system will occur in the 2014/2015 financial year.

L5.1

Revise and update Information Technology policies – This activity is still ongoing due to the restructure of the Communications Department.

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4L. COORDINATED AND COMMITTED LEADERSHIP STATUS

On time/on budget



199

Progressing as planned



Not on time/on budget



Total 257

L5.1

Update the Privacy Management Plan and Records Management Plan – This Records Management Policy is awaiting approval from MANEX, however, the Privacy Management Plan has not yet been completed.

L5.1

Analyse manual handling injuries and recommend to MANEX proactive strategies to reduce incidents – A review has not been fully completed for the 2013/2014 financial year however this is now an ongoing project with a program to be developed in the 2014/2015 financial year.

L5.1

Biannual review of new and current environmental legislation and other requirements pertaining to gravel pit excavation to ensure the compliance of gravel pits utilised within the Shire – This review is still in process but will be completed in the 2014/2015 financial year.

L5.1

Participate in regional skill shortage projects to develop cross industry and regional solutions – Council was unable to participate in these projects as there were no such projects held during the 2013/2014 financial year.

L5.1

Update Sewerage Developer Service Plan and Policy - A consultant has been engaged to update the plan and it is expected to be completed during the first half of the 2014/2015 financial year.

L5.1

Review power supply options to reduce the cost of electricity – This activity was not completed and has been extended into the 2014/2015 Operational Plan.

L5.1

Investigation and Remediation of airport evaporation pond – Good progress has been made on the remediation of the evaporation pond. The consultant has completed environmental reports ready for a development application to be submitted.

L5.1

Update Water Supply Developer Service Plan and Policy – A consultant has been engaged to update the plan and it is expected to be completed during the first half of the 2014/2015 financial year.

L5.1

Ongoing asset maintenance and improvements within Moree – The disposal of redundant vacant land remains a priority of Council and this project has commenced and will be finalised during the 2014/2015 financial year.

L5.1

Biannually update Equal Employment Opportunity Management Plan to reflect key targets for inclusive work practices established by legislation and Council – Council is waiting on HR Benchmarking to enable the completion of this activity.

L5.1

Issue development consent for improvement of existing dwellings – (see Housing and Community Amenities Program Area)

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4L. COORDINATED AND COMMITTED LEADERSHIP STATUS

On time/on budget



199

Progressing as planned



Not on time/on budget



Total 257

L5.2

Upgrade the data collection process to an electronic mobile system – The electronic upgrade was not funded in the 2013/2014 financial year, however, we are still investigating the best options available to Council so that once funding is available we are able to proceed more rapidly with this task. This activity has been extended and included in the 2014/2015 Operational Plan.

L5.2

Review and update Council’s Risk Management Plan – The Risk Management Plan is nearing completion. Currently strategic risks are being workshopped with MANEX and Managers. The final plan has now been reviewed by Managers and a report will be presented to Council in October 2014 for adoption of the Risk Management Plan.

L5.2

Develop and implement a Business Contingency Plan for Council operations – This project has been moved to the 2014/2015 financial year pending the completion of the Risk Management Plan.

L5.2

Work with Planning and Development to enable electronic lodgement of development applications – Discussions with the Planning and Development Department led to the outcome that this technology was not required at present.

L5.3

Construction of new machinery shed at the Moree Depot – This project has been deferred and the funding utilised for construction of storage bays at the Moree Depot. Council staff are anticipating its development during the course of the 2014/2015 financial year and has been included in the 2014/2015 Operational Plan.

L5.3

Issuing development consent for improvement of existing commercial/industrial buildings – See Economic Development Program Area – does not seem to be an incomplete item.

L5.4

CBD Beautification upgrades – This will commence in the 2014/2015 financial year pending completion of the Asset Management Plan for the main street.

L5.4

Investigate pump station safety improvements and upgrade as necessary – Pump station access lids are being replaced on a risk assessment basis. This work will continue in the 2014/2015 financial year and has been included in the 2014/2015 Operational Plan.

L5.4

Renew Telemetry Communications Network – Investigation and reporting work on the telemetry network have been completed. A contractor has been engaged to undertake works during the 2014/2015 and 2015/2016 financial years. An additional task of renewing sewer pump station electrical switchboards has been added to this in the 2014/2015 Operational Plan.

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4L. COORDINATED AND COMMITTED LEADERSHIP STATUS

On time/on budget



199

Progressing as planned



Not on time/on budget



Total 257

L5.4

Rehabilitate Moree Sewerage Treatment Works Inlet Works and Balance Tank – Investigation in relation to these works is currently in progress. This work will be undertaken during the 2014/2015 financial year.

L5.4

Rehabilitate internal surfaces and roof renewal of Moree and village water reservoir towers – This project is 90% complete and will be finalised in the first half of the 2014/2015 financial year. The internal rehabilitation of the reservoirs and WH&S upgrades have been extended into the 2014/2015 Operational Plan.

L6.1

Undertake flood study and 2D modelling in relation to Moree - We were unable to complete a flood study and 2D modelling in relation to Moree, however, this project has been extended into the 2014/2015 and 2015/2016 Operational Plans.

L6.1

Implement recommendations of the Disaster Recovery Planning Audit – This is scheduled to be completed in the 2014/2015 financial year.

L6.2

In relation to Mungindi, upgrade flood gates, operational manual and update flood study – The flood study for Mungindi is nearing completion. Once this is completed staff will then look at the recommendations including the manual.

L6.2

Commence flood plain management study in relation to Ashley – Funding was not approved for this project.

L6.2

Installation of additional flood gauges on key river systems – Formal notification that funds have been approved is yet to be received. This project has been extended into the 2014/2015 Operational Plan.

L6.2

Annually review and update (as required) all emergency plans, including the Moree Plains Disaster Plan and the Moree Plains Emergency Risk Management Plan in collaboration with emergency service agencies – Reviews of Emergency Plans are still pending due to awaiting new documentation from the State Emergency Management Committee.

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Our Organisation Remuneration of Senior Staff Under the definitions of the Act only one staff member of Moree Plains Shire Council, the General Manager, is classed as a senior staff member. At 30 June 2014, the General Manager’s remuneration package (including salary, motor vehicle and superannuation) totalled $193,000.

Overseas Visits Two staff – our Director of Planning and Development and our Economic Development Officer – and one Councillor – Theo Tzannes – travelled to China on behalf of Moree Plains Shire Council during the 2013/2014 financial year to further our sister city relationship with Wuzhou and to attend the ‘Investment in Australia’ forum which had a specific focus of the Moree Plains Shire.

Mayoral and Councillor Fees, Expenses and Facilities The total amount of fees paid to the Mayor and Councillors for the year was $117,013. Councillors each received a fee of $10,480, with the Mayor receiving an additional fee of $22,693. The total amount spent on Councillors’ fees, the provision of Councillor facilities and payment of Councillor expenses for the year was $157,157 decreasing from $161,290 in the 2012/2013 financial year largely because the majority of Councillors are now using tablet computers and dealing with business papers and correspondence electronically, a move which is providing considerable efficiency benefits to the organisation. Details of Mayor and Councillors’ fees, expenses and facilities Mayor fees ($)

Elected member fees ($)

Conferences and seminars ($)

Specific training ($)

Provision of office equipment and telephones ($)

Accommodation ($)

Travel ($)

Totals ($)

Cr R Brazel

–

10,480

–

2,452

–

5,856

18,788

Cr M Cikota #

–

10,480

–

490

–

10,970

Cr J von Drehnen

–

10,480

–

937

–

11,417

Cr C Gall

–

10,480

–

1,140

–

11,620

22,693

10,480

1,352

–

1,735

1,569

3,549

41,378

Cr B Munn

–

10,480

920

11,400

Cr S Price

–

10,480

4,400

498

1,715

9,352

26,445

Cr J Tramby

–

10,480

–

10,480

Cr T Tzannes

–

10,480

–

986

3,193

14,659

22,693

94,320

5,752

9,158

3,284

21,950

157,157

Cr K Humphries

Totals

Notes: * = Outgoing # = Incoming. A copy of Council’s policy on the payment of expenses and provision of facilities for Mayor and Councillors is available on Council’s website: www.mpsc.nsw.gov.au or can be obtained from any Council office.

Moree Plains Shire Council Annual Report - Page 75 of 109

Legal Proceedings Moree Plains Shire Council paid $449,000 in the 2013/14 financial year. This compared with $317,000 in legal expenses in 2012/13, $416,000 in 2011/12; $293,628 in 2010/11; $239,000 in 2009/10; and $125,000 in 2008/09. Council incurs legal expenses for such things as the purchase and sale of land and assets, debt collection, Weight of Loads prosecutions, and preparation of leases and subdivisions. Costs are also incurred for legal advice on planning and environmental matters, employment issues, liability issues and corporate governance. Much of the expenditure in relation to both debt recovery and Weight of Loads prosecutions is recovered from those persons against whom action has been taken. In 2013/14, Council was involved in the legal proceedings listed in the table below. Proceedings continue to be ongoing in relation to the action being taken against Lehman Brothers Australia (In Liquidation). 2013/2014 legal proceedings Other party

Dispute

Status

Costs incurred in 2013/14 ($)

Investments recovery

Ongoing

$0.00

Various

Planning and Development

Complete

$23,045

Various

Debt Recovery

Ongoing

$297,823

Lehman Brothers Australia liquidation)

(in

Partnerships, Co-operatives and Joint Ventures Involving Council Moree Shire Council is involved in the following partnerships and cooperatives: • North West Weight of Loads Group This group enforces the Roads Act 1993 and Limits (weights) on vehicles using public roads. The objective of this group is to reduce road maintenance costs. • Border Regional Organisation of Councils (BROC) This organisation consists of Councils that are demographically and geographically similar to Moree Plains Shire Council. Members of BROC seek to gain economies of scale through joint tendering procedures and resource sharing. • North West Slopes and Plains Cooperative Library Service The Northern Regional Library offers free membership, an interlibrary loan service, public Internet access, children’s programs and other events throughout the year. Member shires include Brewarrina, Moree Plains and Walgett, with libraries in Brewarrina, Lightning Ridge, Moree, Mungindi and Walgett. • Moree Plains and Gwydir Shires Road Safety Program The Moree Plains and Gwydir Shires Road Safety Program aims to contribute to a better, safer and healthier community by decreasing road trauma and the risk of accidents through targeted road safety educational and behavioural change campaigns. • Australian Rural Roads Group The Australian Rural Roads Group is a group of more than 100 councils formed to lobby other levels of government and industry for a sustainable source of funding to improve the condition of the rural road network.

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External Bodies Exercising Council Functions During the 2013/2014 financial year, no external bodies exercised functions delegated by Council. The Moree Plains Gallery, Tourism Moree and the Rural Fire Service do not exercise functions delegated by Council. Instead, they operate under a Service Agreement between Council and the relevant incorporated bodies. The Agreements provide for a fixed level of funding over the four years of the agreement in return for services to the community.

Section 355 Committees Details of Moree Plains Shire Councilâ&#x20AC;&#x2122;s Section 355 Committees have been provided on page 32 of this report.

Companies in Which Council Held a Controlling Interest In the 2013/2014 financial year, Moree Plains Shire Council held a controlling interest in the Moree Artesian Aquatic Centre Limited, a public company limited by guarantee, with the Council being the sole member of that company. Other than as specified above, the Council held no controlling interests any company, whether alone or in conjunction with other Councils.

Rates and Charges Written Off An amount of $107,201.81 was written off in the 2013/2014 financial year in relation to unpaid rates. Other than as specified above, no rates and charges were written off in the 2013/2014 financial year

Competitive Neutrality In April 1995, representatives of the Commonwealth and all state and territory governments met and ratified the National Competition Policy. The policy is aimed at increasing consumer and business choice, reducing cost, improving competitiveness and lowering prices. A major reform required by the policy is the separation of non-contestable regulatory and other functions from those commercial activities that can be subject to competition. Major activities that can be subjected to competition are classified as category one. Reporting on these activities, including all support costs assigned, is required in order to determine what their total cost would be if they operated as a private business. This includes estimating the total taxes that would be paid if the operations were not a Council activity. Moree Plains Shire Council has identified the following businesses for the purposes of competitive neutrality. Category 1 Business Activities â&#x20AC;˘ Water â&#x20AC;˘ Sewerage

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Category 2 Business Activities • Waste Management • Moree Hot Mineral Baths • Gwydir Day Care and Preschool • Moree Aerodrome • The Max Centre. Competitive Neutrality Pricing Requirements The pricing and costing guidelines outline the process for identifying and allocating costs to activities and provide a standard of disclosure requirements. These disclosures are reflected in Council’s pricing and/or financial reporting systems and include tax equivalents, council subsidies, return on investment (rate of return) and dividends paid. These competitive neutrality requirements have been applied to the special purpose reports for Category 1 and 2 activities. Complaints Handling Council has a process in place for the handling of competitive neutrality complaints. All written complaints are registered and assigned to designated staff to respond. Council’s Records Section monitors the progress of responses to ensure that they are finalised. In addition, complaints are reviewed quarterly as to whether they fall into the category of a competitive neutrality complaint. A unitary customer request system has been installed in all areas of Council. This has greatly improved the efficiency of the process and provided enhanced information for better monitoring. Competitive Neutrality Complaints Council received no new competitive neutrality complaints during 2013/14.

Government Information (Public Access) Act 2009 The Government Information (Public Access) Act 2009 (GIPA Act) replaced the Freedom of Information Act 1989 on 1 July 2010. The GIPA Act provides four (4) ways for government information to be released: 1. Open access information We publish certain categories of information on our website as a matter of course; this is known as Open Access Information. Open Access Information includes details of contracts, policies and development applications, as well as many other categories of information. 2. Proactive release We release as much other information as possible to the public free of charge and publish as much as possible on our website. 3. Informal release of information Members of the public may contact us and ask for information. This is known as an informal request. 4. Formal access application for release of information If information cannot be accessed through any of the above ways, members of the public may submit an access application. This report provides an account of our work for the period 1 July 2013 to 30 June 2014. During this time the focus of our activities was to meet the requirements of the GIPA Act with regard to Open Access Information and to establish simple processes for dealing with

Moree Plains Shire Council Annual Report - Page 78 of 109

the informal release of information and with access applications. Potential opportunities to publish information were identified and the issues raised informed the resources that were developed to help staff comply with the GIPA Act. The following documents relevant to the GIPA Act have been published on our website: • Access to Information Policy • Access to information application forms • Publication Guide • Disclosure Log. Our focus for the 2013/2014 financial year is to continue to review the information held by the Council and to work with internal stakeholders to encourage proactive publication of information and to develop procedures and guidance material. Statistical Information about access applications The Council received a total number of seven (7) access applications during the reporting year. Number of applications by type of applicant and outcome* Access granted in full

Access granted in part

Access refused in full

Information not held

Outcome Information already available

Refuse to deal with application

Members of Parliament

Private sector business

Not for profit organisations or community groups

Members of the public (application by legal representative)

Members of the public (other)

Applicant Media

Application withdrawn

Refuse to confirm/ deny whether information is held 0

1**

1***

* More than one decision can be made in respect of a particular access application. This also applies to the following table. ** The Council refused to deal with one such application as it was invalid due to non-payment of the application fee. *** The Council refused to deal with one such application as the information was information that was or had been the subject of a subpoena or other order of a court for the production of documents and had been made available to the applicant as a result of having been produced in compliance with the subpoena or other order (section 60(1)(d) of the GIPA Act).

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Number of applications by type of application and outcome

Type of Application Media Personal information applications* Access applications (other than personal information applications) Access applications that are partly personal information applications and partly other

Access granted in full

Access granted in part

Access refused in full

Information not held

Outcome Information already available

0 0

0 1

0 0

0 1 ***

0 0

1**

Refuse to deal with application

Refuse to confirm/ deny whether information is held

Application withdrawn

* A personal information application is an access application for personal information (as defined in clause 4 of Schedule 4 to the Act) about the applicant (the applicant being an individual). ** The Council refused to deal with one such application as it was invalid due to non-payment of the application fee. *** The Council refused to deal with one such application as the information was information that was or had been the subject of a subpoena or other order of a court for the production of documents and had been made available to the applicant as a result of having been produced in compliance with the subpoena or other order (section 60(1)(d) of the GIPA Act).

Invalid applications Reason for invalidity

No of applications

Application does not comply with formal requirements (section 41 of the Act)

Application contravenes restraint order (section 110 of the Act)

Application is for excluded information of the agency (section 43 of the Act)

Total number of invalid applications received

Invalid applications that subsequently became valid applications

Government Conclusive presumption of overriding public interest against disclosure: matters listed in Schedule 1 of the GIPA Act Number of times consideration used* Overriding secrecy laws

Cabinet information

Executive Council information

Contempt

Legal professional privilege

Excluded information

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Number of times consideration used* Documents affecting law enforcement and public safety

Transport safety

Adoption

Care and protection of children

Ministerial code of conduct

Aboriginal and environmental heritage

*More than one public interest consideration may apply in relation to a particular access application and, if so, each such consideration is to be recorded (but only once per application). This also applies in relation to Table E.

Other public interest considerations against disclosure: matters listed in table to section 14 of the GIPA Act

Responsible and effective government

Number of occasions when application not successful 0

Law enforcement and security

Individual rights, judicial processes and natural justice

Business interests of agencies and other persons

Environment, culture, economy and general matters

Secrecy provisions

Exempt documents under interstate Freedom of Information legislation

Timeliness Number of applications Decided within the statutory timeframe (20 days plus any extensions)

5**

Decided within 20â&#x20AC;&#x201C;35 days (by agreement with applicant)

Decided after 35 days (by agreement with applicant)

Not decided within time but access ultimately provided

Not decided within time (deemed refusal)

Total

** The Council refused to deal with one such application as it was invalid due to non-payment of the application fee.

Number of applications reviewed under Part 5 of the GIPA Act (by type of review and outcome) Decision varied 0

Internal review

Decision upheld 0

Total 0

Review by Information Commissioner*

1**

Internal review following recommendation under section 93 of Act

Review by ADT

Total

Moree Plains Shire Council Annual Report - Page 81 of 109

*The Information Commissioner does not have the authority to vary decisions, but can make recommendations to the original decision-maker. The data in this case indicates that a recommendation to vary or uphold the original decision has been made by the Information Commissioner. ** The Council refused to deal with one such application as it was invalid due to non-payment of the application fee and this is currently under review by the Information Commissioner.

Applications for review under Part 5 of the GIPA Act (by type of applicant) Number of applications for review Applications by access applicants

Applications by persons to whom information the subject of access application relates (see section 54 of the Act)

Privacy and Personal Information Protection Act 1998 Our Privacy Management Plan was adopted in 2009. The staff have been informed of the legislation and staff in key areas have undertaken training in Privacy Management. The release of information has been in accordance with the legislation and the plan. The Council collects and holds personal information for the purpose of carrying out its functions under the Local Government Act 1993 and facilitating the operation of other Acts of Parliament. We take all reasonable steps to protect all personal information from misuse, loss or from unauthorised access, modification or disclosure. This information may be disclosed to Government, Regulatory Authorities and Council contractors or where there is a legislated requirement. Otherwise, information held will only be disclosed or amended upon receipt of written instructions from the client or from parties authorised to act on their behalf. Please note that everyone has the right to access their own personal information subject to some exceptions permitted by law.

Public Interest Disclosures Act 1994 The Public Interest Disclosures Act 1994 No 92 (PID Act), formerly the Protected Disclosures Act 1994, sets in place a system to encourage public officials to report serious wrongdoing without fear of being sued for defamation or breach of confidence. The public interest disclosures system relates to the disclosure of: • Corrupt conduct, serious maladministration, and serious and substantial waste • Failure to comply with the system through which people can access government information • A breach of the local government pecuniary interest requirements. For more information on the Public Interest Disclosures Act 1994 No 92, visit the NSW Ombudsman’s website: http://www.ombo.nsw.gov.au/what-we-do/our-work/public-interest-disclosures. Council is required to report Public Interest Disclosures (PIDs) in accordance with the Act on a sixmonthly basis to the NSW Ombudsman and to ensure that a policy and system of reporting is developed with employees, Councillors and stakeholders educated in relation to the PID Act. Moree Plains Shire Council has fully complied with these requirements and has fully reviewed and updated the relevant policies, procedures and information systems and completed training of relevant officers with ICAC.

Moree Plains Shire Council Annual Report - Page 82 of 109

The Human Resources Manager reports to ICAC each six months about our compliance with the PID Act and PID reports. There has been zero reports this year. The HR Officers, EA to the General Manager and Client Services Manager are all trained PID Officers whilst the Human Resources Manager is responsible for co-ordination and management of PID on behalf of the General Manager.

Carers Recognition Act 2010 Council is required to comply with the Carers Recognition Act 2010 and to recognise, through its human resource management policies and procedures, the significant role carers play within our society. Moree Plains Shire Council is compliant with this Act and takes into account the significant role carers make when making decisions regarding human resource practices. We acknowledge that many of carers’ roles extend beyond those of being parents and include care of elder people within families, disabled family members, and those experiencing such issues as family violence; and we recognise carers’ responsibilities through our carers leave provisions, flexible work practises and family-friendly work environment. We also promote the services of community organisations that support carers. Moree Plains Shire Council’s Equal Employment Opportunity (EEO) Management Plan was updated during the 2009/2010 financial year and remains a living document capturing our genuine commitment to the principles of inclusivity in the workplace. Our 2013/2014 financial year EEO initiatives are detailed in the table below. Equal Employment Opportunity initiatives Program/Activity

Description

Indigenous School-Based Trainees and Full Time Trainees (SBATS)

We were successful in obtaining funding from State Training to provide for an additional SBATS including one (1) located in Boggabilla, and a school based apprentice in the workshop. Other new open school based traineeships included two (2) at the Moree Community Library and Council’s first Aviation Trainee.

EEO Contact Officer training

EEO Contact Officers undertook an update of EEO Contact Officer training in August 2013. We currently have five (5) active contact officers.

Reconciliation Action Plan (RAP)

Council completed its reconciliation action plan (RAP) which was launched in May 2014.

Establishment of Internal Aboriginal Consultative Committee

We are currently seeking new expressions of interest to refresh the membership of this group. The RAP committee also reviews all matters related to Aboriginal Employment.

EEO training for all new staff and supervisors

Anti-Discrimination Board EEO training was provided to all new employees and to supervisors in August 2013, ensuring all officers of Council are aware of their rights and responsibilities.

EEO refresher training

Training for general employees is updated once in each five-year cycle. The training covers a range of topics including EEO rights and responsibilities, ‘respectful’ workplaces, intense training with teams who are having issues with teamwork and correct methods of performance management. This year we conducted, for third year running, ‘Everyday Performance Management’ and followed this up with ‘Coaching’ The results have been excellent; people are being managed to perform, but

Moree Plains Shire Council Annual Report - Page 83 of 109

Program/Activity

Description the methods used are not discriminatory or oppressive. In addition MPSC added on line training modules in ethical behaviours Composing of Code of Conduct, Bullying and Harassment Prevention, Equal Employment Opportunity and Privacy.

Access to employment with Council

Access to employment with Council has been promoted via the bi-monthly ‘Applying for jobs at Council’ information sessions, reviews with job networks, advertising regionally and locally, and utilisation of university and tourism web pages and brochures. Further workshops have been provided by our Aboriginal Employment and Career Pathway Coordinator in locations such as Mirray Birray, Pius X Aboriginal Corporation and Boggabilla.

On-line recruitment

Council moved to 100% on line applications in December 2013. Training for staff in the Community Library, Mungindi and Boggabilla offices has been supplied to support applicants. Training with the Aboriginal community members to establish gmail accounts and education on how to lodge applications on line ensured not only continued high level of applications for work and skills development to support on-line applications external to Council.

Basic literacy

We continue to provide support to all employees in basic literacy, numeracy and computer skills. A review meeting with TAFE is scheduled to look at alternate use of WELL funding which also benefits other community employers. Successful partnering between MPSC and Mirray Birray saw the successful submission for the HIPPY program (Home Intervention for Parents and Youngsters) to support the early development of literacy in the Aboriginal Community.

Aboriginal Buddy System

We have developed a “Buddy System” for Aboriginal Employees entering the organisation. TAFE were engaged to work with the RAP committee, HR staff and Dhiiyaan Staff to explore cultural awareness with the goal of the Dhiiyaan centre providing local cultural awareness training into the future.

Increased Aboriginal Employment

The percentage of our workers who identify as being Aboriginal has increased to 19% as at December 2013 and sits at 16% at the end of the year. The change has been linked to the overall increase in staff numbers, the graduation of some trainees and the loss of Aboriginal staff when they transferred their employment with to Moree Artesian Aquatic Centre Limited.

Participated in HR Benchmarking for LG

We reviewed our Workforce data through the Local Government Shires Association (LGSA) HR Benchmarking Program for the third year, monitoring issues such as investment in training and development, demographics and remuneration surveying.

Remuneration Survey for LGNSW

We complete the remuneration survey and the General Managers Remuneration Survey annually. We participated in many research projects including Workforce Planning with the UTS Centre of Local Government. A full internal review of Aboriginal employment participation numbers was completed by our Aboriginal Employment and Careers Pathway Coordinator. An initial review of our Aboriginal Employment Strategy was also completed.

Moree Plains Shire Council Annual Report - Page 84 of 109

Program/Activity

Description

Continue to utilise job share and part-time work arrangements

These arrangements include the ability to return to work part-time after having a baby up until the child is of school age, staggered retirements, and job shares required by people for a variety of reasons.

Green Army Project

Work has continued with the submission for the Green Army. Approval is expected for work at Boobera Lagoon early in the next financial year.

Updated Policies

Updated/new policies included provisions for access to purchased leave and extended leave without pay; a family violence policy and health and well-being policies. These policies and their provisions keep Moree Plains Shire Council at the forefront of workplace flexibility and allow for good work/life and work/family balances.

Extended the use of funded training

We extended the use of funded training to provide maximum benefit to all eligible staff. Four (4) Aboriginal Staff also received funded support to achieve their HR licences.

Implemented the Way Ahead Mentoring Program

We are utilising the Way Ahead Mentoring Program, which is a funded by State Training, to support Aboriginal Trainees.

Workforce Plan

Our updated Workforce Plan for 2013â&#x20AC;&#x201C;2017 identifies target areas for future EEO development over the next three (3) years. Activities will include monitoring of gender equality in salaries, targeting women in nontraditional trades (recruitment), improved understanding of mental health, psychological claims in Work Cover and disabilities, further retention and delay of retirement for older workers. A full review of the EEO Management Plan will be completed in the 2014/2015 financial year to prioritise these areas.

Moree Plains Shire Council Annual Report - Page 85 of 109

Our Community Services and Access for People with Diverse Cultural and Linguistic Backgrounds Program/Activity

Description

Multicultural Advisory Committee

We are continuing to facilitate the Multicultural Advisory Committee that was established in 2010.

Harmony Day

We organised a number of cultural activities to celebrate Harmony Day in collaboration with the Moree Community Library. A display of different cultural costumes with a buffet dinner at the Max Centre

NAIDOC Week

Council annually sponsors and supports NAIDOC Week activities in the communities of Moree, Mungindi and Boggabilla/Toomelah.

Attendance at Aboriginal Interagency Meetings

We attend all local Aboriginal Interagency Meetings and assist with their initiatives.

Reconciliation

We attend local Reconciliation Group meetings and support the initiatives of the group including by sponsoring Awards that recognise the achievements of locals. In May 2014, Council launched the â&#x20AC;&#x2DC;Reconciliation Action Planâ&#x20AC;&#x2122; in collaboration with the Moree Reconciliation Group.

Support for the Community Relations Commission for a Multicultural NSW

We support the Community Relations Commission for a Multicultural NSW in its endeavours to develop greater understanding of and respect for other cultures. A Council officer has been a member of the New England/North West Community Relations Commission Advisory Committee for a number of years.

Voluntary translators

We update our voluntary interpreters register annually. A number of these volunteers are members of our staff.

Supports employees working with Hunter New England Health as Translators

Our employees who are bilingual are made available to Hunter NE Health to assist patients who do not speak English with translation support.

Services availability to diverse cultural groups

We are continuing to welcome a greater number of cultural groups into our community and are taking steps to expand service availability to these people. We have implemented a number of initiatives including making different language books and newspapers available at the Moree Community Library, and translating service information about Moree Plains Shire into five (5) languages.

Moree Plains Shire Council Annual Report - Page 86 of 109

Services and Programs that Provide for the Needs of Children We provide affordable and appropriate socialisation and recreational outlets for the children (0–11 years old) of Moree Plains Shire. Program/Activity

Description

Gwydir Day Care and Preschool

We own and manage the fully accredited Gwydir Day Care and Preschool. We are currently licensed for 56 children per day: • 20 x 0–2 year olds • 16 x 2–3 year olds • 20 x 3–5 year olds. The Centre is open from 7.45am to 5.45pm, Monday to Friday, 50 weeks per year. The Centre closes for two weeks during the Christmas/New Year break and for Public Holidays.

Moree Main Street Christmas Carnival

Each year we host a Main Street Christmas Party and cater for the younger children with games, music and amusements.

Story Time

The Moree Community Library conducts a weekly ‘Story Time’ for the very young.

Library resources/Reading material

The Moree Community Library continues to expand its collection with new materials and resources for children.

Movies in the Park and PCYC partnership

We have developed close working partnerships with Miyay Birray & NSW Police Force to further enhance the quality of services provided for children and other age groups in Moree, Boggabilla/Toomelah and Mungindi

Shared footpaths

We are continuing to install footpaths which are suitable for sharing with tri/bicycles, skateboards, perambulators, wheelchairs and other mobile devices. These shared footpaths facilitate better access and safety for children and their families.

Police Citizens Youth Club (PCYC) partnership

We have developed a close working partnership with the local PCYC to further enhance the quality of services provided for children and other age groups.

Community Directory/Information for new residents

We are in close communication with new residents, particularly people from other nations, in an endeavour to provide information about the services and facilities available for children.

Pool programs

Learn to swim, swimming club and swimming squad programs are held at the Moree Artesian Aquatic Centre.

Moree Plains Shire Council Annual Report - Page 87 of 109

Services and Programs that Provide for the Needs of our Youth Program/Activity

Description

Moree Plains Shire Youth Council

We are very proud of our Youth Council, which is one of the most successful and active Youth Councils in the State. These young people are continually serving the community in a variety of ways. While doing so, they are learning important lessons about leadership, self-respect, confidence, chairing meetings and respect for others.

Youth Week

We actively support Youth Week and every year we coordinate a range of youth activities.

Moree Superstar

Each year, the Youth Council organises a music competition for the youth of Moree Plains Shire and surrounding regional areas. The event is called the Moree Superstar. This year the event was sponsored by Harvey Norman, Southern Cross Ten and local media, and was attended by special guest judge Taylor Henderson – an ‘X Factor’ participant.

‘Youth friendly’ library program

Moree Community Library, in conjunction with Community Development, is implementing a ‘youth-friendly’ program which involves such activities as providing increased access to technology.

Career Expo

We conduct annual career expos in an endeavor to provide employment opportunities and promote the positive attributes of the Shire.

Young Endeavour Scheme

We facilitate the annual Young Endeavour Scheme, which is designed to develop youth leadership skills

Driver education programs

Driver education programs, particularly for youth, are regularly presented.

Traineeships/Apprenticeships

We currently provide eight (8) school-based traineeships or apprenticeships annually. We also have a variety of full-time trainees in areas such as the Boggabilla Works Section, Engineering, Gwydir Day Care and Preschool, and the Water and Sewer Section.

The Rotary Youth Leadership Award (RYLA)

We support two (2) young (18–26) Council staff members annually to attend the Rotary Youth Leadership Award, a five day program which provides a unique opportunity for young people to develop leadership skills and self-confidence under the guidance of business professionals, Rotarians and Rylarians.

Working with local high schools

We work with local high schools to promote career opportunities through various forums and visits as required annually.

Scholarships

We support three (3) scholarships (one each to the University of New England, Charles Sturt University and the University of Southern Queensland) with priority given to Moree Plains Shire school leavers. We also offer a bursary for Engineering with University of New England.

The Way Ahead Mentoring Program

We utilise this program provided by State Training with new Aboriginal Trainees and Apprentices. We also allow our employees to become mentors for other organisations through this program. In partnership with the Department of Family and Community Services, St Pius Aboriginal Corporation, Anglicare, Moree Aboriginal Legal Service and lead agency Miyay Birray Youth Service, we developed a structured four week young offenders diversionary program to engage with young people. The Program is based on flexible opportunities to meet the participants’ personal goals and explores leadership, identity, anger management and personal development.

Youth Get Wise

Moree Plains Shire Council Annual Report - Page 88 of 109

Services and Programs that Provide for the Needs of Older People and People with Disabilities All our projects take into consideration, as a matter of course, the special needs of people with disabilities. Program/Activity

Description

Capital Works

We continually recognise and address access issues for people with disabilities. These initiatives are carried out as part of our works program.

Moree Aboriginal Elders Group Meeting Place

We provide a meeting and office space at the Dhiiyaan Indigenous Centre to enable a Moree Aboriginal Elders Group to conduct the cultural business of Aboriginal Elders in Moree.

Support for volunteers

We acknowledge and facilitate the work of local volunteers every year through our strong participation in Volunteer’s Week and Volunteer of the Year Awards.

Home delivery of library materials

Library staff visit retirement homes and make home deliveries to housebound residents.

Seniors’ Week

We recognise, support and promote Senior’s Week activities each year.

Road Safety Action Plan

Recognising the special needs of older road users, we incorporate these needs and considerations into our annual Road Safety Action Plan.

University of the Third Age

We assisted a local group set up a University of the Third Age (U3A) to facilitate lifetime learning opportunities.

Broadband for Seniors

‘Broadband for Seniors’ kiosks are set up at Mungindi, Boggabilla and Moree.

International Day of People with Disability

We recognise and celebrate the achievements made by people with a disability through the provision of financial support to a local disability group.

Moree Plains Shire Council Annual Report - Page 89 of 109

Services and Programs that Provide for the Needs of Families Program/Activity

Description

Partnerships with local agencies

Council staff are involved with local agencies including those who deliver family services such as Moree Family Support, the Moree Place Team and the Miyay Birray Youth Service.

Family-friendly events

Initiatives such as the Harmony Day, Moree Superstar, pool parties and discos are designed to not only engage the various groups but to develop a closer sense of community and increase social capital.

Annual fireworks display

Each year we facilitate an annual Fireworks Display on New Year’s Eve which is specifically designed to encourage family gatherings and interaction.

Moree Domestic Violence Action Team

Council has an active role on the Moree Domestic Violence Action Team by attending and participating its monthly meetings

Programs to reduce abuse of alcohol and other drugs/Anti-social behaviour

Many of the events with which we are associated – including Moree Superstar, the theme parties, fireworks displays, pool parties – are alcohol and drug-free events. We also maintain Alcohol Free Zones at selected locations within the Shire.

Crime Prevention Committees and Crime Prevention Plan Implementation

We have developed Crime Prevention Plans for Moree, Mungindi and Boggabilla as part of Council’s commitment to improving safety and reducing crime within the Shire. This year, we facilitated the monthly meetings of Crime Prevention Committees in Boggabilla, Moree and Mungindi to administer the implementation of the Crime Prevention Plans. A number of initiatives have been implemented under the Crime Prevention Plans, including: upgrading the car park signs “Lock it or Lose it” in various locations; reviewing the Alcohol Free Zones in Moree, Boggabilla and Mungindi; providing funding to transport youth from Toomelah and Boggabilla to attend ‘Friday Fun Night’ at the Goondiwindi PCYC; and providing a Skate Park for Boggabilla.

Moree Plains Shire Council Annual Report - Page 90 of 109

Financial Assistance During the 2013/2014 financial year, Council allocated $26,000 through sponsorship and made donations of $115,329.69 assisting a total number of 39 projects, individuals or organisations across the Shire. Sponsorship

Moree Town Band Toomelah Tigers Rugby League Football Club

25,000.00 1000.00

Donations Moree Junior Cricket Moree Show Society Westpac Rescue Helicopter Service Royal Far West Moree & District Pensioners Welfare Fund Pallamallawa Pre-School Committee Can Assist – Gala Ball Lions Ladies – Hall Hire Gurley Campdraft Association Inc. Mungindi Central School Stewart House Mungindi Matters Moree Lions Club Pallamallawa P&C Guyto Monks of Tibet Pallamallawa War Memorial Committee Moree BMX Club Inc. Moree Senior Cricket Association Moree Boomerangs Rugby League Club Can Assist Moree Branch Moree Police Citizens Youth Club NSW Rural Doctors Network Garah Public School P&C Lifehouse Care Tulloona Public School P&C Moree Boars Junior Rugby League Club Moree BJP Physical Culture Club Mungindi Campdraft Association Moree On A Plate Incorporated Educational Facilities – Award Nights Berrigal Creek Sporting Club Arts North West Royal Far West Mungindi Border Rifle Club Moree Caledonian Society (Pipe Band) Moree Botanic Gardens Society St. Philomena’s Spring Banner

26,000.00

For further information on our community service activities, please refer to pages 54–66.

Moree Plains Shire Council Annual Report - Page 91 of 109

$ 2,000.00 3,000.00 5,000.00 2,500.00 3,000.00 3,000.00 1,768.00 700.00 2,750.00 1,000.00 2,500.00 5,000.00 3,436.34 6,000.00 1,762.08 3,000.00 3,000.00 3,000.00 4,301.00 3,000.00 2,939.00 3,000.00 2,200.00 3,000.00 3,000.00 1,520.00 2,000.00 3,000.00 3,000.00 1,700.00 850.00 7,463.67 2,500.00 138.60 3,000.00 15,000.00 1,301.00 115,329.69

Our Environment State of the Environment – Report Summary The development of the Moree Plains Shire Community Strategic Plan has resulted in a number of goals involving the implementation of strategic principles embodied by the State of the Environment (SoE) Report. The main aims and objectives of the SoE principles can be summarised in the following broad categories: • • • • • •

Waste minimisation strategies – continual implementation of community education programs on waste reduction strategies and the management of community awareness through these initiatives. Heritage – the protection and preservation of significant heritage items and sites within the Shire. Tourism – continual promotion and development of the Shire as a tourist destination. Environmental Protection – the continual forming of policy based on protection and enhancement of the natural environment of the Shire. Recreation – to ensure that recreational assets be consistent with the expectations of the community and the current health and safety standards that Council adheres to. Total Catchment Management – goals to continue positive contribution to the Total Catchment Management of the Shire’s waterways and tributaries.

Moree Plains Shire As one of 152 Local Government Areas, the Moree Plains Shire lies in the western plains region of New South Wales. The major town in the Local Government Area is Moree (29.48°S, 149.84°E) approximately 650km North–North West of Sydney, on the Gwydir and Mehi Rivers. The Kamilaroi people occupied the lands before European settlement of the district, which began in the 1830s. The township of Moree was established in 1862 and it has grown to service one of the largest Local Government Areas of New South Wales. The Shire has its northern boundary on the New South Wales–Queensland border and has a total area of 17,930km2. According to the most recent census figures, the Moree Plains population decreased by 4.7% from 13,976 (ABS Census 2006) to 13,429 (ABS Census data 2011). On the night of the 2011 census, 2,791 people (20.8% of the total population) claimed Aboriginal heritage. Moree has a population of 9,346. Other towns and villages in the Shire include Boggabilla (population of 1,141), Mungindi (population of 738), Biniguy, Gurley and Terry Hie Hie (collective population of 625), Garah and Boomi (population of 551), Pallamallawa (population of 253), Ashley (population of 339), Mallawa and Bullarah (population of 284) and Toomelah and Weemelah (population of 231). Despite the recent decrease, the population of the Shire had remained relatively stable over the past thirty years; however, there were peaks in the 10 year period from 1981 to 1991 and there has been a decline in the last decade.

Moree Plains Shire Council Annual Report - Page 92 of 109

During periods of peak agricultural activity, the population of the Shire increases by more than 2,000 due to the influx of itinerant workers. The primary resource of the region is agricultural production. Cotton, wheat and other grains, sheep, cattle, oil seeds, olive produce and pecan nuts contribute significantly to the local and Australian economy. The primary transport route is the Newell Highway that connects Victoria with Queensland and the Gwydir Highway connecting the East Coast with western NSW. Rail services provide seasonal services for the transport of bulk agricultural produce. Countrylink rail, Qantaslink and the major coach lines service tourism. An extensive road network is necessary to service such a large region. Within the Shire boundaries are 272km of State roads, 236km of regional roads and 2,560km of urban and rural roads. The landscape of the region is that of a vast flat plain that grades from the western side of the Great Dividing Range. The analogy of a river delta is often used to describe the geological surface development of the area. Under the influence of large numbers of small creeks and streams, the surface water flows link into the major waterways of the Gwydir, Macintyre, Mehi, Boomi and Barwon Rivers. The drainage basin forms a significant Catchment for the Darling River system. Moree has an elevation of 212m above sea level. The Moree area overlies a portion of the Great Artesian Basin and has extensive artesian and sub-artesian underground water resources available. These resources supply industry with a valuable supply of water that requires monitoring to ensure its sustainability for future use. Much of the landscape is devoted to agriculture. Intensive cropping, vast irrigation dams and channels, large grazing properties and an extensive network of travelling stock routes (TSR) dominate the landscape. The climate of the area is characterised by warm to hot summers with an average maximum temperature of 33째C. Winters are cool to mild with an average maximum temperature of 18.4째C. The annual average rainfall is 585mm with the highest monthly averages occurring during the summer season. Note: The advent of Integrated Planning and Reporting has mean that councils may now produce a State of the Environment (SoE) report every two (2) years rather than every year. The latest SoE report was published during the 2012/2013 financial year and can be accessed via our website at www.mpsc.nsw.gov.au. The next report will be published during the 2014/2015 financial year.

Bushfire Hazard Reduction There are 21 Rural Fire Brigades situated throughout the Moree Plains Shire, with 415 active volunteer members. Moree Rural Fire Brigades attended 284 incidents for the period 1 July 2013 to 30 June 2014. These included bush and grass fires, motor vehicle accidents, structure fires, and other emergency situations.

Moree Plains Shire Council Annual Report - Page 93 of 109

More than 50ha of hazard reduction was carried out by the Rural Fire Service (RFS), and in conjunction with Moree Plains Shire Council and Crown Lands. The NSW RFS was able to obtain funding to support Council’s roadside slashing and village slashing programs. Two new vehicles were received, a Category 9 vehicle which will be allocated to Gurley Brigade and a Category 6 Bulk Water cart based at Ashley that will be used as a district resource. All Fire fighting vehicles and fire-fighting equipment are in the process of being inspected and serviced. Four training courses were conducted throughout the Moree Plains Shire area.

Companion Animals Act and Regulation – Enforcement and Compliance This statement is prepared in accordance with section 428 of the Local Government Act 1993 which requires Council to report their activities during the year relating to enforcement and ensuring compliance with the Companion Animals Act 1998 and Regulations. (a) Lodgement of pound data collection returns is conducted annually in accordance with section 13 and 13.11 of the Guidelines on the Exercise of Functions under the Companion Animal Act 1998 and is provided to the Division of Local Government by 30 September each year. (b) All dog attack data is submitted to the Division of Local Government by entries into the Companion Animal Register when sufficient evidence has been collected to substantiate the dog attack. (c) Companion Animal community education programs and strategies include: • • • • •

Developing information brochures on Responsible Cat Ownership and Barking Dogs and distributing them to residents and at community events Ongoing provision of information about cheaper registration fees for desexed animals making Companion Animal information available at Council offices and mailing it out to residents Providing Companion Animal education to the public through face-to-face and telephone contact on a daily basis, as well as through advertisements and editorials in the local media Ongoing monitoring of companion animal compliance within Council’s parks and reserves conducting microchipping days at various locations across the Shire. Desexing program in partnership with the RSPCA and other identified organisations.

Council Companion Animal staff are also planning to continue the Companion Animal Education days in schools and to the broader community during the next financial year. (d) In order to comply with the requirements under section 64 of the Act to seek alternatives to euthanasia for unclaimed animals, the Council has the following strategies in place: • •

Animals are returned home to the owner when identified, rather than being impounded at Council’s animal shelter All identified owners are telephoned within 24 hours and advised that their animal has been impounded

Moree Plains Shire Council Annual Report - Page 94 of 109

•

Impounded unidentified animals suitable for re-homing are advertised on Council’s Facebook page, with great success. Any animals not re-homed in this way are passed on to the Animal Welfare League animal rescue organisation, which advertises the animals for sale in the local media and cares for the animals until new homes are found

(e) Council currently has no ‘dog off leash’ exercise areas. Council has yet to identify a suitable area.

Moree Plains Shire Council Annual Report - Page 95 of 109

Our Economy and Infrastructure Condition of Public Assets

Public Buildings Council owns and operates a large number of buildings for its own operations and associated uses, including five dwellings, offices and depots, a day care centre, amenities buildings at swimming pools and ovals, a Tourist Information Centre, an art gallery and a library. The buildings are of various ages and conditions and a number are showing distress due to age and foundation movements. Buildings are maintained to an acceptable level commensurate with their use. Council’s public buildings include the Moree Memorial Hall, banquet hall, seven village halls, and 17 toilet blocks. Many of the public halls are old timber buildings and maintenance is often limited to essential repairs with the local committee encouraged to carry out additional maintenance. The financial responsibility for maintaining these structures is spread between Council (directly); care, control and management groups to Council (355 Committees) and direct leases to selected groups. Condition of public buildings Asset class

Offices

Condition as at 30 June 2014 (see Asset condition key)

One off estimated cost to bring to satisfactory standard ($)



–

Estimated annual cost to maintain standard ($)

Maintenance Program for 2013/14 ($)

165,000

20,000

19,000

26,000

Council Works Depot Moree Plains Community Library



–

31,000

12,000

Moree Plains Art Gallery



–

40,000

4,000

10,000

28,000

24,000

444,000

562,000

24,000

709,000

652,000

Other Buildings Other *

 Total

* Other includes halls, community buildings, sporting ground buildings, public amenities, and the Visitor Information Centre.

Moree Plains Shire Council Annual Report - Page 96 of 109

Roads, Bridges, Footpaths (paved), and Kerb and Guttering We have responsibility for the maintenance of 2,796km of public roads. Of this length of roadway 781km is sealed and 2,015km is unsealed. We are also responsible for 37km of footpath, 124km of kerb and gutter and 74km of grassed roadside drainage system in urban areas. In addition, we are responsible for all local and regional road bridges. There are 54 vehicular bridges and one pedestrian bridge in the Shire. Of these, 47 are concrete bridges, six are timber bridges and one is a steel truss bridge. Condition of roads, bridges, footpaths (paved), kerb and guttering Asset class

Condition as at 30 June 2014

Sealed roads Surface



Sealed roads structure

Estimated annual cost to maintain standard ($)

Maintenance program for 2013/14 ($)

2,505,000

2,169,000

716,000

188,000

One off estimated cost to bring to satisfactory standard ($)

Unsealed roads



9,521,000

2,989,000

1,913,000

Bridges



62,000

86,000

Footpaths



129,000

100,000

110,000

Kerb and gutter



186,000

307,000

164,000

Other

1,831,000 Total

10,552,000

6,151,188

6,461,000

Stormwater Drainage We are responsible for more than 52km of underground stormwater drains, more than 6km of open channel, more than 9km of levee bank, six penstocks and four gross pollutant traps. Condition of stormwater drainage assets Asset class

Condition as at 30 June 2014

Drainage assets

 Total

One off estimated cost to bring to satisfactory standard ($)

Estimated annual cost to maintain standard ($)

Maintenance program

416,000

207,000

265,000

416,000

207,000

265,000

Moree Plains Shire Council Annual Report - Page 97 of 109

for 2013/14 ($)

Water Supply Assets Moree Plains Shire Council is responsible for the maintenance and operation of 144km of water mains, 13 sub-artesian drinking water quality bores, two non-potable water bores (at Mungindi and Garah), two off-river dam storages for non-potable (not suitable for drinking) water (at Weemelah and Garah), 12 reservoirs, four water towers, and six water treatment plants. Council is not responsible for the maintenance of the on-river weirs on the Barwon and Macintyre Rivers. Nor is it responsible for the two non-potable artesian bores serving the villages of Gurley and Boomi. Condition of water supply assets Asset class

Dams and weirs Reservoirs Mains Treatment works

Estimated annual cost to maintain standard ($)

Maintenance program for 2013/14 ($)

–

148,000

93,000

–

383,000

12,000

–

312,000

734,000

–

185,000

124,000

–

1,028,000

963,000

Condition as at 30 June 2014

One off estimated cost to bring to satisfactory standard ($)

    Total

Sewerage Assets Moree Plains Shire Council is responsible for the maintenance of 112km of sewerage mains, 30 sewerage pump stations with 61 pumps and four treatment works. Condition of sewerage assets Asset class

Pump stations Mains Treatment works Total

Estimated annual cost to maintain standard ($)

Maintenance program for 2013/14 ($)

–

195,000

212,000

–

536,000

260,000

–

272,000

210,000

–

1,003,000

682,000

Condition as at 30 June 2014

One off estimated cost to bring to satisfactory standard ($)

  

For further information on the condition of public assets, please refer to Special Schedule No. 7 – Condition of Public Works, in the Special Schedules section of the Moree Plains Shire Council Annual Financial Report 2013.

Moree Plains Shire Council Annual Report - Page 98 of 109

Special Rate Levies Industrial Drive Improvement Levy A special rate called the Industrial Drive Improvement Levy was commenced in the 2007 financial year and will cease in the 2016 financial year. The levy applies to 42 assessments and totals $37,000 per year, yielding $370,000 in total. The special rate is used to fund new road and drainage infrastructure in the industrial area of Moree.

Special Rate Variation Initiatives The Council is required to report to the community on the special initiative programs that are funded from Special Rate Variations approved by the Minister for Local Government. Special Rate Variation 2005/06 In 2004/05 the Minister for Local Government granted Moree Plains Shire Council a permanent increase in general income of 5.78% above that of 2004/05 commencing in the 2005/06 financial year. The increase generated an additional income of $270,000 for the first year. Each consecutive year increases by the rate peg. This increase was permanent and was to be used to fund the following initiatives: • construction of a major industrial road - $117,000 per year o Used to fund repayments of a loan for $1.3 million that was taken out in 2006 to complete reconstruction of Industrial Drive, Ironbark Street and Kurrajong Street in the Industrial precinct. • costs associated with tourism and economic development – balance (first year $153,000) o Used to supplement current tourism and economic development funding. Any unspent funds are placed into an internal reserve to fund future major tourism and economic development projects and annual events. The following is the amount resolved to be expended out of this reserve by year since its commencement. 2008 ($)

2009 ($)

2010 ($)

2011 ($)

2012 ($)

2013 ($)

2014($)

Total ($)

458,500

161,674

107,130

246,492

184,145

167,209

205,743

1,530,893

A detailed list of projects expended from the Special Rate Levy is included in the monthly Finance Report presented to Committee on the third Thursday of each month. Special Rate Variation 2009/10 (SRV 508(2)) The Minister for Local Government granted Moree Plains Shire Council a one year increase in general income of 9.73% above that of 2008/09 commencing in the 2009/10 rating year. The approval under S508(2) was for a permanent increase to Council’s income, therefore, subsequent to the increase of 9.73% for the first year increases will be in line with rate pegging. The increase was approved on the proviso that the income generated as result of the Special Rate Variation, called SRV 508(2), will be used to fund costs associated with road infrastructure maintenance and renewal as defined by Council in its Special Rate Variation application five year works program. The initial five-year works program and the 2009/10 Special Rate Variation application can be found on Council’s website: www.mpsc.nsw.gov.au.

Moree Plains Shire Council Annual Report - Page 99 of 109

Information regarding the income generated by the SRV 598(2) for the last four years is included in the table below. Special Rate Variation 2011/12 (SRV 508A) In 2009/10 Moree Plains Shire Council applied for a Special Rate Variation of 9.25% per year for three years to commence in the 2010/11 rating year. The approval under S508A was for a permanent increase to Council’s income, therefore, subsequent to the three increases of 9.25% per year increases will be in line with rate pegging. This Special Rate Variation, called SRV 508A, was granted by the Minister for Local Government on the proviso that the income generated as a result of the Special Rate Variation will be used to fund road infrastructure maintenance and renewal as detailed by Moree Plains Shire Council in its Special Rate Variation application, further details of which can be found on Council’s website: www.mpsc.nsw.gov.au. The table below shows the additional rate revenue Moree Plains Shire Council received for the last four years as a result of the Special Rate Variations. Special Rate Variations 508(2) and 508A – Income Revenue Special Rate Variation 508(2) Special Rate Variation 508A

2010/11

2011/2012

2012/2013

2013/2014

$902,880

$928,161

$957,955

$990,525

$1,013,000

$2,036,000

$3,185,000

$3,293,290

Moree Plains Shire Council Annual Report - Page 100 of 109

Contracts Awarded to Organisations for Amounts Greater than $150,000 Contracts awarded and payments in excess of $150,000 including GST made subsequent to the calling of formal tenders are outlined in the following table. Tender

Goods/Services supplied

Appleby’s Mowing

Contract 14/01

Mowing and litter collection for the town of Moree – Area M Minor Parks and vacant lots

$43,363

Ongoing

Appleby’s Mowing

Contract 14/01

Mowing and litter collection or the town of Moree – Area N North Moree

$20,400

Ongoing

Appleby’s Mowing

Contract 14/01

Mowing and litter collection for the town of Moree – Area W West Moree

$17,803

Ongoing

Appleby’s Mowing

Contract 14/02

Major Parks and reserves maintenance for the town of Moree

$95,538

Ongoing

Australian Tank Maintenance Pty Ltd

Contract 1202406

Structural Repairs to Moree Plains Shire Reservoirs.

Downer EDI – jointly with Johnstone Concrete and Quarries and Fulton Hogan

Tender 2013/03

Supply and delivery of coldmix asphalt for bitumen works.

Eire Contractors Pty Ltd

Tender 2013/31

Upgrade of Wet Well Boonery Road Sewer Pump Station

Fulton Hogan

Tender 2013/03

Supply and delivery of coldmix asphalt for bitumen works (joint with Downer EDI and Johnstone Concrete and Quarries)

No set budget. Tender awarded on the basis of a schedule of rates

Ongoing

Inglewood Quarries

Tender 2013/03

Supply and delivery of aggregate for bitumen works (Boggabilla Depot) Sewer re-lining Moree and Mungindi

No set budget

Ongoing

Insituform Pacific Pty Ltd

Value of contracts awarded, including GST

Status of Project at 30 June 2014/Comments

Contractor

$2,821,191

No set budget

$262,145

$615,667

Moree Plains Shire Council Annual Report - Page 101 of 109

Terminated

Ongoing

Completed

Ongoing

Tender

Goods/Services supplied

Jadbro Earthmoving

Tender 2013/04

Village maintenance at Ashley, Boomi, Garah and Weemelah

Tender 2012/01

Mowing and litter collection for the town of Moree â&#x20AC;&#x201C; Area M Minor Parks and vacant lots in Moree

Tender 2013/03

Supply and delivery of aggregate for bitumen works

No set budget. Tender awarded on the basis of a schedule of rates

Ongoing

Tender 2013/03

Supply and delivery of coldmix asphalt for bitumen works (joint with Fulton Hogan and Downer EDI)

No set budget. Tender awarded on the basis of a schedule of rates

Ongoing

Tender 2013/02

Supply and delivery of pre-mixed concrete (joint with McDonalds Ready Mixed Concrete)

No set budget. Tender awarded on the basis of a schedule of rates

Ongoing

McDonalds Ready Mixed Concrete

Tender 2013/02

No set budget. Tender awarded on the basis of a schedule of rates

Ongoing

Mow & Go Handyman Services

Contract No. 14/5

Supply and delivery of pre-mixed concrete (joint with Johnstone Concrete and Quarries) Grave Preparation, Mowing, Litter Collection and Maintenance of the Moree Cemetery

$115,380

Ongoing

Projects and Infrastructure

See Status/Comment column

$243,049

Project progressing. No Tender for the second and third stage of the Gateway project because: 1. P&I have significant intellectual property in the investigation/feasibility phase 2. P&I are providing a unique service to local government where there are no known competitors 3. There is no advantage to the Council by proceeding to competitive tender 4. This process would delay the benefits of project to the community

Johnstone Concrete and Quarries

Appointed as Development Manager for the Gateway Project

Value of contracts awarded, including GST

Status of Project at 30 June 2014/Comments

Contractor

$191,002

Ongoing. Contract extended to 30 June 2015.

$44,000

Completed during financial year.

Moree Plains Shire Council Annual Report - Page 102 of 109

Value of contracts awarded, including GST

Status of Project at 30 June 2014/Comments

Contractor

Tender

Goods/Services supplied

RH Davies

Tender 12/01

Mowing and litter collection for the town of Moree – Area E East Moree

$31,000

Completed

RH Davies

Contract No. 14/01

Mowing and litter collection for the town of Moree – Area S South Moree

$33,818

Ongoing

RJ & CL Rice

Contract No. 14/01

Mowing and litter collection for the town of Moree – Area E East Moree

$22,254

Ongoing

Robson Civil Projects

Tender conducted by P&i

Stage Two of the Gateway Project – Infrastructure Works

Estimated $14.6 million

Ongoing.

SRS Roads Pty LTD

Tender 12/03

Supply and delivery of bituminous spraying services and products including cover aggregate

$2,324,375

SRS Roads Pty Ltd

Contract No. 14/03

Supply and delivery of bituminous spraying services and products including cover aggregate

Estimated $2.3 million

Swimplex

Tender

Redevelopment of Moree Artesian Aquatic Centre

Transpacific Cleanaway Pty Ltd

Narrabri Shire Council Tender No. 2012.2013.09

Regional Waste Services, kerbside collection

W.E. Clean It

Tender 12/14

Provision of cleaning services for Council facilities

$6,658,959

Estimated $11 million over a 10 year period (commenced September 2013) $236,106 Additional services at $38/hr

Moree Plains Shire Council Annual Report - Page 103 of 109

Completed

Ongoing, to be completed in June 2016.

Defects being completed

Ongoing

Ongoing, to be completed in January 2015

Work Carried Out on Private Land No work was carried out on private land in the 2013/2014 financial year.

Moree Plains Shire Council Annual Report - Page 104 of 109

Calendar of Events July 2013 to June 2014 July 2013 4 6 13 4–8 2–3 9 9–10 23–24

Moree Art Gallery present - Big Boys Toys Moree Art Gallery present - Dedication of Lawrence Leslie’s carved trees Mungindi Races Naidoc Week celebrations Boomi Campdraft Mungindi Races Moree District Open Golf Championship Rockstar MX National Championship (Round 8)

August 2013 6–7 13–14 19 20 16 18 31 24-25

Pallamallawa Campdraft Mungindi Show Moree Legacy Golf Day Moree Pistol Club ISSF Open Shoot Moree Can-Assist, Hollywood Gala Night Rising Sun Film Society screening of ‘The Artist’ Multicultural Comedy Gala Gurley Campdraft

September 2013 7 Election Day 15 Rising Sun Film Society screening of ‘ Sarah’s Key’ 20 - 21 MMADs Musical (Mungindi) 16–18 Mungindi Art Show 22 Moree Plains Gallery Archibald Prize exhibition launch 18 ‘In Plain View’ Book Launch 27 Author event Nicole Alexander ‘Sunset Ridge’ 28-29 Gyuto Monks of Tibet – return to Moree October 2013 1–2 8 19 23 20 29

Boomi Mud Trials Moree ‘Spider on the Gwydir’ Rodeo Golden Grain and Cotton Festival Ball Moree Arts Council and Opera North West present music at Timbibindi Rising Sun Film Society screening of ‘The kid with a Bike’ EOI BMX racing held

Moree Plains Shire Council Annual Report - Page 105 of 109

November 2013 30 Moree Arts Council Teranga Drummers 17 Rising Sun Film Society screening of ‘Cinema Paradiso’ 13 WOW Day December 2013 12 Main Street Christmas Carnival January 2014 1 Dec–31 Jan 26

Community Library Summer Reading Club Australia Day Celebrations

February 2014 14 Library Lovers’ Day March 2014 2 3 8 21

Clean Up Australia Day Cotton Cup International Women’s Day celebrations Harmony Day celebrations

April 2014 1–22 7 8–14 13–22 20–21 25

Moree celebrates 150 years Easter Races Library Week (Moree Community Library) Youth Week activities Moree Show ANZAC Day

May 2014 19–20 26

Mungindi Campdraft Moree Picnic Races

June 2014 9 23

Mallawa Picnic Races Talmoi Picnic Races

Regular Events and Activities Sporting clubs and facilities are to be found throughout the Shire.

Moree Plains Shire Council Annual Report - Page 106 of 109

Jellicoe Park Markets – held on the first Sunday of the month from 7.30am to 12noon in Jellicoe Park, Moree. Stalls retail plants, fresh fruit and vegetables, home-baked goods, clothing, handcrafted furniture, poultry, craft and novelty items, beading supplies, jewellery, crystals, and much more. The Moree Plains Gallery – houses a magnificent permanent collection, including the internationally recognized Ann Lewis collection of Aboriginal art. It also shows touring exhibitions and in 2011 was one of only six Regional Galleries to show the Archibald Prize. Moree Community Library – as well as lending books, being an information centre and providing free public Internet access, the library has a twice weekly story time for children, holiday activities, and provides a meeting venue for community groups. Rising Sun Film Society – has a monthly film screening at St Philomena’s Hall, Moree. Cost is $15 for movie and supper.

Moree Plains Shire Council Annual Report - Page 107 of 109

Feedback on our Annual Report Moree Plains Shire Council welcomes your feedback on the 2013/2013 Annual Report. Feedback helps us to ensure that our annual reports provide information relevant to our audience. Please complete the annual report feedback form, which can be downloaded from our website at www.mpsc.nsw.gov.au, and return it to: David Aber General Manager Moree Plains Shire Council PO Box 420 Moree NSW 2400

Moree Plains Shire Council Annual Report - Page 108 of 109

Moree Plains Shire Council Moree office: Level 2, The Max Centre 30 Heber Street Moree NSW 2400 Telephone: (02) 6757 3222 Fax: (02) 6752 3934 Office hours: Monday to Friday, 9am–5pm Northern Area office 134 Merriwa Street Boggabilla NSW 2409 Telephone: (07) 4676 2915 Fax: (07) 4676 2916 Office hours: Monday to Friday, 10am–3pm (Queensland time) Mungindi office 153 St George Street Mungindi NSW 2406 Telephone: (02) 6753 2389 Fax: (02) 6753 2703 Office hours: Monday to Friday, 9.30am–4.30pm Postal address PO Box 420 Moree NSW 2400 Email: council@mpsc.nsw.gov.au Web: www.mpsc.nsw.gov.au Facebook: www.facebook.com/MoreePlainsShireCouncil

Moree Plains Shire Council Annual Report - Page 109 of 109