Annual Report 2020-2021
Financial Year ended 30 June 2021
Contents WELCOME
3
Mayor’s Message General Manager’s Overview Vision, Mission, Values Who We Are
3 3 4 6
THE YEAR IN REVIEW
8
Major Highlights Financial Snapshot Services Snapshot Our Performance
8 12 16 21
OUR COUNCIL
33
Our Councillors Organisational Structure and Services
33 34
STATUTORY INFORMATION
35
Our Organisation Our Community Our Economic Activity
35 46 48
END OF TERM REPORT 2017-2021
ANNEXED
STATE OF THE ENVIRONMENT REPORT 2021
The 2020-21 Annual Report The Annual Report is an opportunity for Moree Plains Shire Council (Council) to share the key events in our region with the community. This report provides an account Council’s achievements, performance and financial management for the year 2020-21. The main body of the report shares who we are, highlights our major accomplishments and levels of service. The final section provides a detailed account of our financial performance.
Acknowledgement to Country Moree Plains Shire Council acknowledges and pays respect to the Kamilaroi people and their Elders, both past and present, as the traditional custodians of this land. Moree Plains Shire Council recognises the different spelling and pronunciations used to represent the original inhabitants of the Moree Plains Shire. The word Gamilaroi will be used throughout the entirety of this document.
Authorisation Authorised by Lester Rodgers, General Manager, Moree Plains Shire Council Printed 30 Heber St, Moree NSW 2400
Front cover: Aerial image over Moree. Image credit: SAP, NSW Government File: FILE20/643 Doc: 2021/38291
Moree Plains Shire Council
Annual Report 30 June 2021 Page 2
Welcome Mayor’s Message The last 12 months have demonstrated the resilience and strength of the Moree Plains community, and I couldn’t be prouder. We have worked tirelessly together in response to the March 2021 floods, remained ever vigilant towards COVID-19 and continued to build our region for future generations. We are ever so blessed to be living in the Moree Plains Shire and I extend my sincerest thanks to our community who continue to look out and keep each other safe. Councillor Katrina I am so pleased Council is delivering on our Community Strategic Plan – Moree Plains 2027 – Humphries, Mayor Your Shire. The Plan. Our Future. With plans for the Moree Special Activation Precinct (SAP) progressing, it is exciting to see the community and business sector starting to cement their interest and develop opportunities in agribusiness, logistics and food processing industries. It will deliver transformational economic and social benefits for our Shire. In addition to the announcement of the SAP, I am proud as punch that Moree Council, State agencies and the community are taking action on the burnt-out houses in Moree, with these buildings starting to be demolished and cleaned up. The effort put into this project is a great example of what can be achieved when State and local government work with the community and industry. Although 2021 has come with its trials, it has also blessed us with an incredible moisture soil profile and I look forward to a bountiful harvest that will help set the community up for years to come. Since 2008, I have been fortunate enough to serve as Mayor in this wonderful Shire. This will be my last term at Moree Plains Shire Council and I thank, from the bottom of my heart, each and every person in the community I have had the pleasure of working with and getting to represent for the past 13 years. I wish the incoming Council and the community the best of luck for the future.
General Manager’s Overview It is with great pleasure that I present our Annual Report for the 2020/21 financial year. While this year has been ever changing and challenging with COVID-19 and floods, it is important to remember we are so very fortunate that we are a cohesive and resilient rural community. Despite these operational conditions, I am pleased to report that we have continued to successfully deliver the services and projects outlined in Council’s Operational Plan and Budget 2020-2021 and Community Strategic Plan. Council completed $21.44 million in capital projects, including roll out of Shire’s Smart Water Meter readers, completion of the Rural Fire Lester Rodgers, Services Control Centre, a revitalised Mehi River Corridor, as well as critical road upgrades General Manager and shared community infrastructure developments in our smaller villages. Construction of the Shire’s new landfill cell at the Moree Waste Management Facility will soon be operational and many sports and community amenity infrastructure projects and flood recovery initiatives are well underway. Council will continue to deliver on our Operational Plan and Budget 2021-2022. We are excited to work with our State and Federal Government counterparts on significant infrastructure projects, such as the SAP and Inland Rail, that will bring transformational benefits to our region. With a new Council being elected in December 2021, I look forward to engaging with our community and the incoming Council in early 2022 to set new strategic priorities and develop an updated Community Strategic Plan, as we work together to enrich the Shire even further.
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Vision, Mission, Values Our Community Vision The Moree Plains Shire is a community that works together achieving a balance between quality of life, enterprising business, agricultural pursuits and looking after our natural resources now and into the future.
Our Organisational Vision Moree Plains Shire is a strong, robust community that provides a relaxed, healthy and harmonious lifestyle with an economy that supports the local region and preserves the important environmental qualities of our area.
Our Mission Moree Plains Shire Council’s mission is to lead the way in fostering a healthy, positive and well-resourced community.
Our Values At Council, we value:
Gil Gil Creek Garah. Image credit: Moree Plains Shire Council
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Framework to achieve the Vision The Community Strategic Plan - Moree Plains 2027 – Your Shire. The Plan. Our Future is a community-wide plan, developed for the community by Council in 2017. The Plan has four (4) key themes:
The first three themes – An Inclusive, Caring Community; Sustainable Spaces and Places and A Vibrant Regional Economy – provide the framework to deliver social, environmental and economic outcomes to achieve our Vision in partnership with other stakeholders. The final theme – A Leading Organisation – outlines how Council will, as an organisation, support the community direction through effective and transparent leadership. Delivering on these themes is supported by a number of Delivery Program Priorities and Operational Plan Actions that Council implements each year. We report to the community on our achievements through the Annual Report.
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Who We Are Our Shire Moree Plains Shire is located 640km northwest of Sydney in the fertile Gwydir River and McIntyre River valleys in the North West region of New South Wales. It is home to a dynamic and proactive community, boasting strong agricultural industries, including cotton, grain, livestock, horticulture and oilseeds over approximately 1.78 million ha of agricultural holdings. The Shire is the most productive agricultural region in Australia, with the capability of producing approximately $990 million worth of agricultural commodities under median rainfall conditions. 1 The Shire covers an area of approximately 17,930km2 and includes the townships of Moree, Mungindi and Boggabilla, as well as the villages of Ashley, Biniguy, Boomi, Bullarah, Garah, Gurley, Pallamallawa, Terry Hie Hie, Toomelah, and Weemelah.
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Our Community The Shire is home to 13,159 residents, with approximately 21.6% identifying as being of Aboriginal or Torres Strait Islander descent.1 Founded upon Gamilaroi land, the Shire has a rich Aboriginal heritage and contains several communities managed by the various Local Aboriginal Lands Councils (LALCs) including Toomelah (near Boggabilla), Mehi Crescent and Stanley Village (located in Moree). Council is committed to preserving our special place and lifestyle and helping create a strong and rewarding economy for all residents.
63.8%
51% Male
Workforce in fulltime employment
49% Female
Total labour force
6.4%
5,900
Workforce unemployed
8,251 Residents enrolled to vote
$1,240
2.5
$170
$1,300
6,377
Median weekly household income
Average household size
Median weekly rent
Median monthly mortgage repayment
Number of rateable properties
Australian Bureau of Statistics: 2016 Census (4% decrease in population from 2011 Census). 2021 data not yet available but expected to show a further decrease. 1
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The Year in Review Major Highlights Moree Flood Response In late March 2021, heavy rainfall saw the Mehi, Gwydir, Barwon and Macintyre Rivers burst their banks. Moree township flooded for two days and over 150 houses and businesses were damaged as a result. Other areas of the Shire were also hit extremely hard with towns, villages and many remote properties being completely cut off for the flooding period. Council, together with state emergency agencies and community volunteers, led a collaborative response to the natural disaster. Ahead of the floods, Council and the Local Emergency Management team put together a preparation plan, communicating with Shire residents expected flood modelling and evacuation actions. This helped ensure everyone was safe and that properties were protected. The immediate response came together fast and effectively. Working with partners, Council participated in the Emergency Management Committee coordinating access routes and evacuations, as well as providing the community with the latest information. When the floods receded, Council led the recovery, with clean-up well underway with street sweepers, bobcats, trucks and labourers clearing debris and damaged household goods from council strips, roads and footpaths. Council and volunteer teams knocked on resident’s doors and helped in any way possible to get the community safe and accessible again. Since the floods, Council’s Recovery Team have been working tirelessly to bring many Shire roads back to a safe driving condition. Recovery works, funded by Council, State and Federal Governments, are expected to be completed in 2023.
Moree Township during March 2021 Floods. Image credit: Sascha Estens
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An Inclusive, Caring Community: Youth Week April 2021 Moree Youth Council and partners (NSW Government, FlatTrack, RuffTrack, Little Athletics Moree) put on a fantastic variety of events for Youth Week 2021. Celebrating young people in Moree Shire, it was a great success and included many free activities, such as skateboard, woodwork, and cooking workshops. Family Fun Day was the most successful event in Youth Week 2021. The 800 people who attended enjoyed free activities such as a 7m rock climbing wall, sushi making, jumping castles, face painting, laughing clowns and a sausage sizzle. Mini Athletics Carnival involved around 70 young people who were awarded for their participation and achievements. It was followed by a much-needed sausage sizzle that was provided by the Moree Youth Council. About 100 young people took part in the Colour Run, an event that involves coloured dust, a running track and raises money for local causes. As participants made their way around the course, they engaged with a range of service providers and undertook various activities. Youth Week 2021 rock climbing wall, Moree Plains Shire Council
Sustainable Spaces and Places: Smart Water Meters Council’s water meter fleet was 20 years old. With water leaks and incorrect readings affecting consumption and rates, combined with inefficiencies requiring Council staff manually reading meters at individual properties, the fleet was in dire need of replacement. Council embarked on an ambitious $1.9 million project to replace the outdated mechanical versions with automatic smart water meters. Automatic meters will offer residents greater control over their water consumption by reporting information in real-time through software, allowing Council to readily notify customers of any water leaks on their properties. Customers can also access and check their water usage anytime online. Damaged or stopped meters can now be identified instantly and manual meter readings are no longer required, saving significant Council resources. During installation, Council was also able to identify and replace old, damaged pipes with holes and cracks, further improving our water network. Through implementing this project, Council was able to reduce water rates from $1.58kL to $1.45kL for our community.
Rusted water pipe. Image credit: Moree Plains Shire Council
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A Vibrant Regional Economy: Moree Special Activation Precinct Intensive planning and community consultation for the Moree Special Activation Precinct (SAP) was done throughout the 2020/21 financial year. This has defined the boundaries of the precinct and helped identify the most suitable land uses and the required infrastructure for the 4,490 ha area south of Moree. Public exhibition of the draft Master Plan took place during May and June 2021, allowing community and businesses to provide their feedback on the future development of the Precinct. The SAP is a once-in-a-lifetime opportunity for Moree that will help underpin a more sustainable and drought-proof economy. It will lead to both population and economic growth for our Shire. Targeted industries include value-added agriculture, intensive horticulture production, advanced manufacturing and freight and logistics. This will benefit from streamlined planning approvals and access to Inland Rail’s national and global connections. The Moree Plains Regional Activation Unit (RAU) has been established as a dedicated Council team. It will be the main interface for major projects in the Shire, such as Inland Rail and the SAP. Once the SAP is formally gazetted, Council will be working closely with the NSW Government to finalise the project delivery plan and facilitate fast-track approvals for new development in the Precinct.
Mayor Katrina Humphries and Adam Marshall MP presenting the draft Moree SAP Masterplan. Image credit: Moree Plains Shire Council
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A Leading Organisation: Dilapidated Building Management 2020 marked the beginning of a new approach to Council’s management of the Shire’s dilapidated buildings and their negative impacts on our community. Following years of Council advocacy for support, the NSW Government has now acknowledged that the issue was a state-wide concern and a whole-of-government approach would be required to tackle it. Council’s long history of managing the issue resulted in Moree being chosen to receive support from an EPA-led State Government assessment team for a “first of kind” project. Its aim is to develop a holistic property survey tool to assist councils and state agencies to better manage burnt or derelict buildings that contain asbestos and other hazards and also to review current processes and legislation. Following vigorous advocacy by Council, the NSW Government team visited Moree in November 2020 and partnered with Council staff. Together they assessed over 50 identified properties of concern to determine the risk presented to the community. Following the completion of the report, Council commenced an enforcement program to direct property owners to take responsibility for the condition of the buildings. As a result, 12 high-risk dilapidated properties were demolished and remediated by end of the 2020/21 financial year. Council continues to develop important government and industry partnerships in this area. It will also continue the enforcement program, while developing a best-practice assessment tool, until the issue no longer presents a risk to the community.
Dilapidated houses working group. Image credit: Moree Plains Shire Council
Flood warning sign in the Shire. Image credit: Moree Plains Shire Council
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Financial Snapshot Our Status as at 30 June 2021 For the 2020/21 financial year Council reported a loss of $3,649 before grants and contributions provided for capital purposes and a net operating result of $6,814. The following contains details of: • • •
Value of our Assets Where our money comes from (including Rates, Annual Charges, User Charges, Other User Charges and Fees and Grants and Contributions) Where our money goes
Value of our assets Other $8,626,000 2%
Plant, Equipment & Furniture $14,894,000 3%
Water Supply $54,965,000 12%
Bridges & Footpaths $49,238,000 11%
Land, Buildings & Other Structures $102,360,000 23%
Total: $455,709,000
Drainage $23,320,000 5% Sewer Service $50,948,000 11%
Roads $151,358,000 33%
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Where our money comes from
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Where our money goes
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2020/21 Budget Council’s consolidated budget includes, in addition to General Fund activities the following business units: • • • • • • •
Water Supply Sewer Services Solid Waste Management Gwydir Day Care and Preschool Max Centre Airports And Funded Bodies, such as Moree Artesian Aquatic Centre, Bank Art Museum and Tourism Moree.
For the 2020/21 financial year Council had a consolidated operating expenditure budget of $54,705,576 and a capital budget expenditure of $62,042,737.
For every $100 we spend: Transport & Communications
$40.16
Economic Affairs
$1.64
$9.12
Housing & Community Amenities
$1.85
Recreation & Culture
$7.86
Community Services & Education
$5.15
Environment
$9.43
Governance
$2.57
Organisation Support Functions
$11.89
Health
$0.80
Public Order & Safety
$6.03
Sewer Services
$3.73
Water Supply
For every $100 we spend, $34 is from general rates and $66 is from grants, fees and charges and other revenue. The budget and complete list of activities undertaken during the 2020/21 financial year can be found in the Operational Plan and Budget 2020-2021 and through our Quarterly Reporting Process. File: FILE20/643 Doc: 2021/38291
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Services Snapshot Economy Gross Regional Domestic Product (Moree Plains LGA)2
$997 million
Grant funding obtained for the Moree Plains Shire during FY20/21
$21,098,916 348
$50,540 in local spending through Love Local Gift Cards
Subscribers to the Business Burst Monthly eNewsletter Total value of Development Applications
99 Development Applications approved
$35 million
to be rezoned for the Moree SAP
Narrabri to North Star Inland Rail:
2,500+ direct jobs projected over 20 years for the Moree SAP
164 local3 residents worked on project
2 3
$26.5 million total spend with local businesses
RDA Northern Inland REMPLAN data Local refers to Moree Plains, Gwydir and Narrabri Shires as the Narrabri to North Star railway traverses these three Shires. File: FILE20/643 Doc: 2021/38291
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Annual Report 30 June 2021 Page 16
Engineering Services
2,842.73km
913.25km of Sealed Public Roads
of Public Roads
1,929.48km of Unsealed Public Roads
69
44.3km
144km
Open Spaces (Public Parks and Ovals)
of Shared Pathways
of Water Main
3 12,215
Airports/Airstrips (Moree, Mungindi & Boomi) Passengers travelling through Moree Regional Airport
30 sewer pump stations 5 sewer treatment plants
All effluent in Moree Township is 100% recycled
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Environment
2,396.35t General Waste collected
532.38t Recycling collected (21.68% Contaminated)
Community Recycling Centre (units) Household Batteries 173 E-waste 306 Fluorescent Globes Gas Bottles Paint Ink Cartridges
428 63 699 (L) 15
802.45t Organics collected (1.21% Contaminated)
Bulky Waste collected
153.66t
General Waste
113.44t Garden Organics 14.44t Metal 25.78t
Illegal Dumping Incidents reported Illegal Dumping collected
74 37.48t
501.02t Flood Waste Collected
500ha
1,337t Organic Mulch produced,
of weed control
free for the community
9 Dilapidated dwellings demolished 1 repaired Of which 4 were enforced by Council
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Ranger Services
190 210
1
Companion Animals Registered 65% de-sexed
33
Dogs Rehomed
Cats Rehomed
Guinea Pig Rehomed
1 Chicken and 2 Roosters Rehomed Media
Moree Plains Shire Council’s Facebook 6,829 followers
My Moree’s Facebook 8,700 followers
LinkedIn 1,185 followers (34% increase from 2020)
(28% increase from 2020)
Most popular pages on our website are:
Council Website views 221,934
1.
Media Releases
2.
Contacts/Phone Numbers
3.
Positions vacant
(60% increase from 2020)
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Community
Blue Tree Project October 2020
New Christmas Tree and Decorations for Moree and villages December 2020
Australia Day 26 January 2021
Youth Week 16-24 April 2021
Anzac Day 25 April 2021
2 books for every kindergarten student in the Shire February 2021
Established Alcohol Free Zones September 2020
Local Drug Action Team Program – Boggabilla and Toomelah November 2020
Seniors Festival April 2021
Gwydir Daycare Centre Open 5 days a week Monday to Friday 7.45am to 5.45pm
71
For 50 weeks each year
Daily enrolments Early Childhood Teachers
2 FTE Caters for
8 weeks to 5 years
Early Childhood Traineeships offered Preschool/school readiness program for children
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Our Performance The Annual Report is one of the many ways Council reports back to its community and stakeholders. The Report focuses on the financial and operational performance of Council and provides a snapshot of Council’s achievements throughout the year. Our performance is also reported through:
Audited Financial Reports
Quarterly Reports
Community Report Card
Under section 416(1) of the Act, a council’s financial reports for a year must be prepared and audited within a period of 4 months after the end of that year, namely by 30 October.
See our website at www.mpsc.nsw.gov.au for Council’s:
On 23 July 2020, the Council adopted the Operational Plan and Budget 2020-2021 (“Operational Plan”).
•
Financial Statements 2021 containing the complete audited financial statements and auditor’s report
Each financial quarter, the General Manager provides the Council with a progress report on the status of satisfying the Performance Targets set out in the Operational Plan.
•
Quarterly progress reports 2020-21
In June 2017, Moree Council adopted its Community Strategic Plan – Moree Plains 2027 – Your Shire. The Plan. Our Future. From this, the Council developed its Delivery Program which detailed the actions and strategies for which Council is responsible for the next four (4) years.
The Community Strategic Plan has four themes:
An Inclusive, Caring Community A Vibrant Regional Economy
Every 6 months, the Council provides its Community Report Card.
Sustainable Spaces and Places A Leading Organisation
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Performance Indicators If the Action relates to a Project • •
The project has been fully completed (or at least 95%) during the financial year All scheduled works in relation to a project spanning several financial years were fully completed (or at least 95%) during the financial year
If the Action relates to a Compliance Action As at 30 June 2021, Council was compliant to legislative requirements
For any other Action The activity has been fully completed (or at least 95%) during the financial year
If the Action relates to a Project • •
The project is not completed but a substantial amount of work has been undertaken during the financial year Not all scheduled works in relation to a project spanning several financial years were completed during the financial year but a substantial amount of the scheduled works has been completed
For any other Action The activity was not completed during the course of the financial year as forecast as at 23 July 2020 but a substantial amount of work in furtherance of the activity has been undertaken
If the Action relates to a Project • • •
The project is not completed and insufficient work was undertaken in relation to the project during the course of the financial year, having regard to the works forecast to be completed during this time as at 23 July 2020 Issues have been encountered in relation to completion of the project The project will be undertaken across several financial years but an insufficient amount of the works forecast to be completed during the financial year were completed
If the Action relates to a Compliance Action As at 30 June 2021, Council was non-compliant
For any other Action Issues were encountered or the activity was not completed during the financial year as forecast as at 23 July 2020, or if insufficient work was undertaken during the financial year
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Performance as at 30 June 2021 3%
Green Status
24%
Yellow Status Red Status 9%
63%
Not due to start
437 reportable actions 63% of Council actions in 2020/21 financial year were compliant and/or completed on time and on budget. 36% of actions experienced issues, were non-compliant or were not due to start.
Performance by Community Strategic Plan Objective 3%
9%
26%
Community 61%
35%
Sustainability 50%
10% 6%
1%
1%
31%
31%
Economy 4%
Leadership 64% 4%
64%
Best performance of Council actions for 2020/21 financial year was under the themes of Community, Economy and Civic Leadership. Only 50% of actions under Sustainability were achieved.
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Performance per functional area 70
No. reportable items
60 50 40 30 Not Due
20
Red Status 10
Yellow Status Green Status
0
Areas that performed well over the 2020/21 financial year include corporate planning, finance, governance, human resources and economic affairs. Areas where Council were non-compliant or experienced projects delayed included community services and education, recreation and culture, sewer, transport and water. The higher red status of these projects is mostly due to COVID-19 and March 2021 floods causing construction delays as well as a lack of staff resources.
Rainbow over Moree Civic Centre. Image credit: Teresa Boughton
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AN INCLUSIVE, CARING COMMUNITY Total Actions:
113
69
11
30
Rescheduled to next financial year:
3
Details of Actions receiving a Prioritising community safety, health and wellbeing C1.1 Promote building fire safety Fire Safety Register is due for a full review and audit in FY21/22 as anomalies were discovered. C1.1
Crime Prevention Projects
Unable to fully implement due to Community Safety Officer role not able to be filled.
C1.1
Support agencies and not for profit organisations conduct crime reduction, diversionary and wellbeing programs through the subsidised use of Community Sports Facilities Review of the Shire's Crime Prevention Plans
Unable to fully implement due to Community Safety Officer role not able to be filled.
C1.1
C1.2
C1.5
Undertake Shire-wide education program relating to on-site waste management systems Provide a facilitation and support role for community services agencies that target crime prevention, combat drug use, support capacity building and improve social well-being
WSP Contractors have commenced drafting the Crime Prevention Strategic Plan in Quarter 4 using funding from vacant Community Safety Officer position. The Liquid Waste Officer position has not been adopted by Council.
Funding received from Youth Opportunities to conduct a program in partnership with youth and service agencies three one day youth camps aimed at drug and alcohol awareness still to be implemented due to COVID19 restrictions.
Demonstrate recognition, respect and inclusion C2.1 Review of Reconciliation Action On hold until the appointment of the new Director of Corporate Services. Plan C2.2
Implementation of all actions for the current financial year related to Aboriginal Employment by the Organisation as set out in the Reconciliation Action Plan Multicultural Development
Review of RAP and Plan Actions on hold until the new Director of Corporate Services is appointed.
C2.2
South Moree Social Plan Implementation
C2.3
Provide advocacy and support for the outcomes of the Disability Inclusion Action Plan Roslyn Lane Shared Zone
Funding to redevelop Cooee Park including additional recreational facilities was unsuccessful. No other progress has been made on the South West Moree Social Plan. Limited staff resources and COVID-19 resulted in delays to the project.
C2.2
C2.3
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Events not undertaken due to COVID-19 restrictions.
No progress due to lack of staff resources.
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C2.4
Facilitate Moree, Mungindi and Boggabilla, Youth Council meetings
C2.4
Develop strategy for Youth Councils within overall Youth Strategy Oversee strategy for Youth Councils
C2.4
Making our Shire more liveable C3.2 Education Forum and Strategic Support
C3.4
External Library signage – Moree Community Library
C3.4
Moree Civic Precinct Redevelopment
C3.4
Drought Communities Programme – Round 2 – Ron Harborne Light Relocation SCCF – Round 1 – Community Recreational Facilities Upgrades
C3.4
C3.4
SCCF – Round 2 – Moree PCYC Roofing and Climate Control
C3.4
SCCF – Round 3 – Mungindi Courts Stage 2
C3.4
Project Management Services Moree SHAE Academy
C3.4
Ron Harborne Oval – Western Oval
C3.4
Moree Artesian Aquatic Centre refurbishment
C3.4
Swimming Pools – Boomi Pool – Spent Artesian Water project
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Membership drive developed and committee meetings to recommenced in May 21 due to COVID-19 in Moree. In Mungindi, lack of interest from community. Boggabilla Youth Council engaged with over 60 participants. Council was non-compliant in holding three Youth Council meeting 4 times per year due to COVID-19. Framework of Youth Strategy commenced. Youth Engagement Plan is being developed. Delayed through lack of staff resources. Youth Strategy not yet ready for implementation.
The Education Committee agreed that there was no further purpose Education Forum following the initial 12 months of operations, which were successful in defining issues within and between the various educational sectors. Report presented to Council 08/04/21. Development Application lodged and waiting response from Council's Heritage Advisor. Report due to be drafted for Council's Traffic Committee approval since Quarter 3. Library lift procured. Roof replaced. Carpentry awarded. Drawings were completed in Quarter 3. Carpenter, plumber and electrician engaged. Asbestos removal was completed in Quarter 3. Plumbing and drainage upgrade commenced in Quarter 4. Design completed and equipment purchased for installation.
Detailed survey of Mungindi's and Moree's Courts completed. Designs prepared in Quarter 4. Works on the Moree Courts to commence in Quarter 1 FY21/22. Strategic deliberation on future of Council owned basketball stadium and it's use underway before any further works to take place. Detailed survey of Mungindi's and Moree's Courts completed. Designs prepared in Quarter 4. Works on the Moree Courts to commence in Quarter 1 FY21/22. Construction ceased due to the exhaustion of funds. Sewer system, building, western carpark, loading dock and disabled access, and terracing yet to be completed. Environmental approvals granted to clear, clean and remediate the area. Asbestos Management Plan was rejected by the EPA. An alternative Asbestos Management Plan has been completed in Quarter 3 and is awaiting approval from the EPA. Additional delays have been encountered due to awaiting signoff on the project from the Moree LALC. Light poles have been removed and temporary power has been installed to remove stagnant local stormwater from the site. Site office installed and connected to power. Designs for the 50m pool and associated pools are continuing, with 3 alternative designs for first draft of the MAAC building having been provided, however further progress has been put on hold until new management has been established. 3 grant applications for the MAAC have been submitted, with 2 successful and another awaiting outcome. Project rescheduled for FY21/22 due to lack of staff resources.
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SUSTAINABLE SPACES AND PLACES Total Actions:
97
48
6
34
Rescheduled to next financial year:
9
Details of Actions receiving a Provide core utility services S2.1 Boggabilla Water Treatment Plant – Renewal works S2.1
S2.1
Mungindi Water Treatment Plant – Replacement of filters and repair works Reservoirs – Repairs and Painting
Quotes received. Contractor availability issues due to COVID-19. Contractor has been appointed and is scheduled to commence in Quarter 2 FY21/22 when the cooling tower is operational to avoid putting the town on water restrictions. Advice received from neighbouring Council on options. Specialist scope of works has been determined. Tender documents prepared and tender process scheduled to commence and contractor expected to be engaged in Quarter 4. Project rolled forward to FY21/22. Project to be completed in Quarter 2 FY21/22.
S2.1
Mungindi Cemetery – Raw Water Main extension
S2.1
Water Bubbler Installation – Mehi and Stanley Village
S2.1
Mungindi Cooling Tower and Infrastructure Upgrades
S2.1
Mungindi Water Treatment Plant – Replacement of staircase
Project to be completed in FY21/22.
S2.1
Ron Harborne Bore
S2.1
Pallamallawa Water Treatment Plant – Install toilet and shower facility Toomelah Water Treatment Plant – Upgrade dosing system
Have completed a draw-down flow test, which resulted in 3L/s. This will be supplemented with effluent and a potential additional bore to maintain grass watering requirements at Ron Harborne Sporting Facility during times of insufficient rainfall. Quotes received. The preferred contractor withdrew their offer. Currently reviewing options.
S2.1
Moree LALC requested Council to install the bubblers to ensure compatibility with existing water infrastructure. Permission obtained from the Moree LALC to enter Mehi Crescent and Stanley Village to complete the project. Works to be completed in FY21/22. Project to be completed in FY21/22.
Awaiting approval from DPIE.
S2.1
Water Reservoirs – Installation of Magflow on outlets
Project to be rolled forward FY21/22.
S2.1
Finalise and implement solid waste management strategy
S2.1
Prepare Stormwater Management Plan
The 2015 Draft Strategy is being redrafted to align with the NSW EPA's 20 Year Waste Strategy, however delayed due to the late release of the NSW EPA strategy in Quarter 4 FY21/22. Plan development paused due to lack of staff resources.
S2.1
Preparation of Integrated Water Cycle Management Plan, Recycled Water Management Plan Moree Sewerage Treatment Plant – Trade Waste Facility Upgrade
S2.1
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DPIE has approved 60% of funding. Issues Papers to the Plans are 75% completed. Scope of Works finalised, to be rolled into FY21/22.
Moree Plains Shire Council
Annual Report 30 June 2021 Page 27
S2.1
Mungindi Pasveer Repairs
Contractor has provided alternative solution to help address budget issues. Project to be rolled to FY21/22 with additional budget.
S2.1
Sewer Pump Station Electrical switch gear and telemetry renewals Mehi and Stanley SPS Fencing and gates
Due to conflicting priorities and staff resourcing issues, this project has been deferred to FY21/22.
Project rolled forward o FY21/22.
S2.1
Mungindi Sewer Treatment Plant – Electrical Switch Gear, PLC and telemetry Trade Waste Management System
S2.1
Sewer Pump Station Renewal
New condition assessment has revealed that the project is no longer required. Project budget to be returned to reserves.
S2.1
Boundary Connection Renewals
S2.1
Sewer Main Relining
S2.1
Maintain sewer asset registers
Procurement document completed. All relevant LGP contractors are unavailable until Aug 21 and a full CCTV Condition Assessment is required to be prioritised for FY21/22. Project to be rolled forward to FY21/22 and be run simultaneously with the Sewer Main Relining and the CCTV Condition Assessment. Procurement documents completed. All relevant LGP contractors are unavailable until Aug 21 and a full CCTV Condition Assessment is required to be prioritised for FY21/22. Project to be rolled forward to FY21/22 and be run simultaneously with the Boundary Connection and the CCTV Condition Assessment. Data input has commenced by internal staff, consultant engaged in Quarter 4 for both Water and Sewer assets. Project to be rolled into FY21/22.
S2.2
Transfer Stations – Design, planning and construction
S2.2
Undertake a litter reduction program, subject to receipt of grant funding
S2.3
Ashley Potable Water Supply
S2.3
Moree Water Security Project
S2.1 S2.1
Asset protection S3.1 Stormwater Hydraulic Analysis
Enhancing and enjoying our environment S4.1 Provision of municipal pool operations at Mungindi S4.2
Moree CBD Tree Replacement Program
S4.2
Review Draft Parks Master Plan 2011 for endorsement and adoption
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Funding application submitted to DPIE in May 20 and verbal approval received. Awaiting receipt and signing of funding deed to commence work.
Scope of works finalised. Project to be completed in FY21/22.
Site closure and transfer station preliminary designs complete for 5 village landfills. Development Application submitted for Pallamallawa Transfer Station Project. Projects rolled over to FY21/22. Funding not received specifically for litter reduction program. Council received in Feb 21 an illegal dumping grant from the EPA to address illegal dumping in the Shire over 12 months. This included removal of some illegal dumping sites. Resubmitting application to NRAR for water extraction at Ashley bore sites. Test bores completed. Acceptable flow. Submitting application to NRAR for conversion to production bores.
Outfall works still required.
Due to COVID-19 lockdowns the Mungindi Pool was not open to the public for during some periods in FY20/21. General maintenance was completed during this time. Discussions and consultation ongoing with stakeholders. Due to legally required Strategic Plans taking priority of Strategic Planning resources, this action has been re-prioritised to occur at a later date.
Moree Plains Shire Council
Annual Report 30 June 2021 Page 28
A VIBRANT REGIONAL ECONOMY Total Actions:
72
46
3
22
Rescheduled to next financial year:
1
Details of Actions receiving a Keeping us connected E1.1 Kerb and Guttering
Due to flooding and wet weather events, only 25% of new kerb and guttering completed.
E1.1
Storage shed replacement – Cemeteries
E1.2
Investigate potential utilisation of additional Internet Service Provision capacity for the Shire Bridge Approaches Sealing Project
Scope of works determined and an ex-RFS shed has been procured and due to be installed in Quarter 3 FY21/22. An additional container is being procured and delivered Jul 21. The primary vendor has not been able to progress this project due to external company factors and workload. Funding has been secured for backbone infrastructure construction. Sealing commenced on approaching roads.
E1.3
Local – SR107 Grattai Road Causeway Rehabilitation
Did not start due to lack of resources to complete the hydraulic design of the causeway. Has been rescheduled to FY21/22.
E1.3
Regional Sealed Rural – Reseal Program
Program rescheduled to FY21/22 due to floods, wet weather and cold events.
E1.3
Local - SR110 Berrigal Creek Road Full reconstruction of SEG’s
Project scoped and investigated. Utilities located. Works rescheduled to Quarter 2 FY21/22 due to Mar 21 flood event.
E1.3
Local Sealed Rural – Reseal Program
Reseal program is currently on-hold due to Mar 21 flood event. Due to recommence FY21/22 Quarter 2.
E1.3
Mungindi Airport Road Upgrade
Works rescheduled to FY21/22 Quarter 1 due to Mar 21 flood event.
E1.3
Local - Intersection widening program – Rural Roads adjoining Newell Highway Local - Improvement of school bus stops (4 locations)
One intersection widening works completed, with another works scoped.
E1.3
Fixing Local Roads - State Highway Intersections
Project ongoing and rolled over to FY21/22.
E1.3
Fixing Local Roads - SR1 Watercourse Road
Not delivered. Rescheduled for delivery in FY21/22.
E1.3
Fixing Local Roads - SR108 Burrington Road
Not delivered. Rescheduled for delivery in FY21/22.
E1.3
Repairs to Bridge embankment – Agnes Hutton SR107
Fisheries approval received.
E1.3
Fixing Local Roads - Bridge Approach Sealing - Part 1 of 3
RFQ Process completed and awaiting appointment of contactor. Sealing commenced on approach roads.
E1.3
Fixing Local Roads - Bridge Approach Sealing - Part 2 of 3
RFQ Process completed and awaiting appointment of contactor. Sealing commenced on approach roads.
E1.3
Fixing Local Roads - Bridge Approach Sealing - Part 3 of 3
RFQ Process completed and awaiting appointment of contactor. Sealing commenced on approach roads.
E1.4
Moree Intermodal - North South Link
Tapscott Road Link is under construction and due to be completed by Dec 21. The remaining components of the North South Link are forming part of the broader rollout of the SAP.
E1.3
E1.3
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Project delayed due to Mar 21 floods. Rescheduled to FY21/22.
Moree Plains Shire Council
Annual Report 30 June 2021 Page 29
E1.4
Moree Intermodal – Moree Intermodal Overpass Link Roads
Federal Government announced funding for the Moree Intermodal Overpass in Apr 21. Council staff are working through governance and funding arrangements. Project delivery will be coordinated through the Regional Growth Development Corporation and will form part of the broader rollout of the SAP.
Embracing businesses and a stronger economy E3.2 Renew Moree CBD program Staff have discussed proposals with members of the business community in Moree and Mungindi however due to lack of staff resources, Renew Moree was not delivered in Quarter 4. The Program has been rolled over into FY21/22. E3.3 Murray Darling Basin Economic UNE Smart Region Incubator operating out of temporary location at Moree Development Program - UNE SRI TAFE. Co-Working Space currently being built by Macwilliams Pty Ltd, with & Co-Working Space - 'The agreement between Council and Macwilliams Pty Ltd for long term location Greenhouse' being negotiated.
Capturing our strong Aboriginal culture. Image credit: Jeddy Lara Fernando
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Moree Plains Shire Council
Annual Report 30 June 2021 Page 30
A LEADING ORGANISATION Total Actions: 117
155 16
20
Rescheduled to next financial year:
2
Details of Actions receiving a Striving for business excellence L1.1 Ensure that the Organisation's plant fleet is appropriate to meet operational requirements in the most cost-effective manner L1.1 Review and update CCTV Policy and Procedures L1.2
L1.2
Provide statutory planning services within statutory timeframes Animal Management Facility Extension and Refurbishment
L1.3
Moree Cemetery – Construction of Cemetery Extension
L1.3
Moree Depot - Switch Board Upgrade
L1.3
Implementation of the Asset Management Policy and Asset Management Strategy including the improvement plan Review Asset Management Plans for Council's infrastructure assets
L1.3 L1.3
Maintenance work for bridges based on identified priorities
L1.5
Asbestos Management Project – Implementation of Model Asbestos Code Chain of Responsibility Compliance – Fatigue Management, Driver Awareness Establish internal Audit, Risk and Improvement Committee
L1.5
L1.5 L1.6
Maintain register of material contracts of the Organisation on the Website
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Utilisation rates are reviewed as part of the justification for replacement and or new plant purchases. Revised weighting system for procurement under investigation. Overall assessment completed at year end. Overall assessment completed at year end. Delegations of the CCTV Policy and Procedures and operational control was determined in Quarter 2 FY19/20. Policy was scheduled to be developed in Quarter 4 FY20/21 however did not occur due to limited staff resources. Non-compliant, delays due to high numbers of applications relative to staffing levels. New building erected. AMF Stage 1 Blockwork completed with revised layout. Slab remediation works completed. Steelwork commissioned and in production. Painting contract let. Further progress on pause until depot Masterplan completed, and contracted service providers are available. Project under review. Delayed due to RFS approval. Amenities to be replaced in FY21/22. Switch Board and sub board need to be upgraded to be brought up to date with the new building codes. Contractor has been onsite to inspect whole site electrical systems and scope of works has now increased from 1 switchboard to 3 switchboards needing to be upgraded plus the installation of a generator. Budget to be rolled to FY21/22. No report was submitted to MANEX in Quarter 4.
The asset data is ready, though the Plans were not fully reviewed due limited staff resources. Bruxner Way culverts have been identified. Design options have been completed in Quarter 3. No suitable grant opportunities have been identified, therefore project to be rolled forward to FY21/22 with sufficient budget. Dilapidated housing project ongoing. Council asbestos register and management plan under review and being progressively updated. Risk Assessments for Plant remain with Engineering for review and implementation. Due to COVID-19 lockdowns, training was not able to be organised for this project but will proceed as soon as it can be scheduled. Updated Discussion Paper has been released with ARIC to commence in line with new Council. This did not progress further given Governance Coordinator maternity leave. This is a priority for Quarter 1 FY21/22.
Moree Plains Shire Council
Annual Report 30 June 2021 Page 31
L1.6
Complete annual audit of worksites
Finalising the ERPS for those sites audited are yet to occur.
L1.7
Implementation of Business Excellence Framework
Awaiting appointment of Director of Corporate Services.
L1.7
Undertake an audit of the Organisation's website to confirm information accuracy and currency Provide efficient recruitment services (including induction and exit procedures)
There was no capacity to undertake the website audit due to limited staff resources.
L1.8
Proactive leadership L2.1 Implementation of all actions related to the Organisation in the Shire's Crime Prevention Plans set out for the current financial year L2.2 Provide support and advocacy for strategies identified within the South West Moree Social Plan L2.4 Report to community on outcomes and performance in relation to the Delivery Program and Operational Plan
Move to video induction and checklists for supervisors was implemented Oct 20. HR review compliance quarterly. Improvement is required and to be monitored by each Director.
WSP Contractors are drafting the Crime Prevention Strategic Plan in Quarter 4.
Funding to redevelop Cooee Park including additional recreational facilities was unsuccessful. No other progress has been made on the South West Moree Social Plan. This relates to Quarter 1 and Quarter 2 FY20/21. There was no capacity to distribute this due to limited staff resources.
Sunrise over grain silos. Image credit: Robert Dunn
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Moree Plains Shire Council
Annual Report 30 June 2021 Page 32
Our Council Our Councillors Our organisation exists as a body corporate under the Local Government Act 1993. The elected Council is the law-making body and consists of nine (9) Councillors. Residents and ratepayers are represented elected Councillors from across the Shire for a four-year term, with the Mayor elected every two years and Deputy Mayor elected annually by Councillors. The last local election was in 2017. Due to COVID19, all Local Government Councils in NSW have had their term extended until December 2021, when the NSW Local Government elections are now scheduled to take place. Together, the Councillors set the strategic direction for the Shire and formulate what funding and activities Council undertake to deliver on organisational and community goals.
Our Councillors for the 2017-2021 term and General Manager (left to right): Cr John Tramby, Cr Mike Montgomery, Cr Sue Price (retired), Cr Stephen Ritchie, General Manager Lester Rodgers, Deputy Mayor Cr Greg Smith, Cr Kerry Cassells, Cr Jim Crawford, Mayor Cr Katrina Humphries and Cr George Chiu
Councillor Contact Details Mayor Cr Katrina Humphries
Deputy Mayor Cr Greg Smith
Cr Kerry Cassells
0429 079 217 katrina.humphries@mpsc.nsw.gov.au
0428 237 690 greg.smith@mpsc.nsw.gov.au
0432 046 401 kerry.cassells@mpsc.nsw.gov.au
Cr George Chiu
Cr Jim Crawford
Cr Mike Montgomery
0439 888 990 george.chiu@mpsc.nsw.gov.au
0427 499 168 jim.crawford@mpsc.nsw.gov.au
0427 542 051 mike.montgomery@mpsc.nsw.gov.au
Cr Stephen Ritchie
Cr John Tramby
0427 149 500 stephen.ritchie@mpsc.nsw.gov.au
0428 659 048 johntramby@hotmail.com
Cr Sue Price Retired in FY20/21
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Moree Plains Shire Council
Annual Report 30 June 2021 Page 33
Organisational Structure and Services The daily operations of Council are performed by 235 dedicated full-time, part-time and casual employees led by a team of directors and managers. Council’s executive management team is headed by the General Manager, Lester Rodgers.
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Moree Plains Shire Council
Annual Report 30 June 2021 Page 34
Statutory Information The information in this section of our Annual Report is provided in response to statutory requirements. The Statutory Report addresses the elements of the Council’s Charter set out in Section 8 of the Local Government Act 1993 (The Act).
Our Organisation Audit Summary Local Government Act 1993 s 428(4)(a): a copy of the council’s audited financial reports prepared in accordance with the Local Government Code of Accounting Practice and Financial Reporting published by the Department, as in force from time to time.
The Council Committee The Council Committee is the ‘first check point’ of our financial position. The Committee reviews our financial reports on a monthly and quarterly basis. A key strategic objective of the Committee is the oversight and review of the Long-Term Financial Plan, ensuring the long-term goals of the Council and the community can be achieved. The Council Committee is made up of all elected members.
Internal Audit Committee The Internal Audit Committee’s objective is to provide independent assurance and assistance. Their Charter covers risk management, control, governance and external accountability responsibilities. The Audit Committee consists of: • Members (voting) • Mayor • Councillor • Independent external member (not a member of the Council) • Independent external member (an independent to be the Chairperson). • Attendee (non-voting) • General Manager • Finance Manager • Invitees (non-voting) for specific Agenda items • Representatives of the external auditor • Head of Internal Audit • Other officers may attend by invitation as requested by the Committee.
Remuneration of Senior Staff Local Government (General) Regulation 2021 reg 217(b): a statement of the total remuneration comprised in the remuneration package of the general manager during the year that is to include the total of the following— (i) (ii) (iii) (iv) (v)
the total value of the salary component of the package, the total amount of any bonus payments, performance payments or other payments made to the general manager that do not form part of the salary component of the general manager, the total amount payable by the council by way of the employer’s contribution or salary sacrifice to any superannuation scheme to which the general manager may be a contributor, the total value of any non-cash benefits for which the general manager may elect under the package, the total amount payable by the council by way of fringe benefits tax for any such non-cash benefits
Local Government (General) Regulation 2021 reg 217(c): a statement of the total remuneration comprised in the remuneration packages of all senior staff members (other than the general manager) employed during the year, expressed as the total remuneration of all the senior staff members concerned (not of the individual senior staff members) and including totals of each of the following— (i) (ii)
the total of the values of the salary components of their packages, the total amount of any bonus payments, performance payments or other payments made to them that do not form part of the salary components of their packages,
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Moree Plains Shire Council
Annual Report 30 June 2021 Page 35
(iii)
the total amount payable by the council by way of the employer’s contribution or salary sacrifice to any superannuation scheme to which any of them may be a contributor, the total value of any non-cash benefits for which any of them may elect under the package, the total amount payable by the council by way of fringe benefits tax for any such non-cash benefits
(iv) (v)
Under the definitions of the Act only one (1) staff member of Moree Plains Shire Council, the General Manager, is classed as a senior staff member. At 30 June 2021, the General Manager’s remuneration package (including salary, motor vehicle and superannuation) totalled $272,261.
Overseas Visits Local Government (General) Regulation 2021 reg 217(a): details (including the purpose) of overseas visits undertaken during the year by councillors, council staff or other persons while representing the council (including visits sponsored by other organisations) No overseas visits were undertaken by Councillors, Council staff or other persons representing Council (including visits sponsored by other organisations) during this financial year.
Mayoral and Councillor Fees, Expenses and Facilities and Training Local Government (General) Regulation 2021 reg 217(a1): details of the total cost during the year of the payment of the expenses of, and the provision of facilities to, councillors in relation to their civic functions (as paid by the council, reimbursed to the councillor or reconciled with the councillor), including separate details on the total cost of each of the following— (i)
the provision during the year of dedicated office equipment allocated to councillors on a personal basis, such as laptop computers, mobile telephones and landline telephones and facsimile machines installed in councillors’ homes (including equipment and line rental costs and internet access costs but not including call costs), telephone calls made by councillors, including calls made from mobile telephones provided by the council and from landline telephones and facsimile services installed in councillors’ homes, the attendance of councillors at conferences and seminars,
(ii) (iii) (iiia)
(iv) (v) (vi) (vii)
(viii)
the provision of induction training for councillors, supplementary induction training for mayors and professional development programs for mayors and other councillors, other training of mayors and councillors and the provision of skill development for mayors and councillors, interstate visits undertaken during the year by councillors while representing the council, including the cost of transport, the cost of accommodation and other out-of-pocket travelling expenses, overseas visits undertaken during the year by councillors while representing the council, including the cost of transport, the cost of accommodation and other out-of-pocket travelling expenses, the expenses of any spouse, partner (whether of the same or the opposite sex) or other person who accompanied a councillor in the performance of his or her civic functions, being expenses payable in accordance with the Guidelines for the payment of expenses and the provision of facilities for Mayors and Councillors for Local Councils in NSW prepared by the Director-General from time to time, expenses involved in the provision of care for a child of, or an immediate family member of, a councillor, to allow the councillor to undertake his or her civic functions.
The total amount of fees paid to the Mayor and Councillors for the year was $129,887. Councillors each received a fee of $12,159.96, with the Mayor receiving an additional fee of $26,529.96. The total amount spent on Councillors’ fees, the provision of Councillor facilities and payment of Councillor expenses for the year was $139,392 compared to $158,000 in the 2019/20 financial year.
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Moree Plains Shire Council
Annual Report 30 June 2021 Page 36
Details of Mayor and Councillors’ fees, expenses and facilities for FY20/21 ($) Mayor Fees
Elected Member Fees
Conference s and Seminars
Specific Training
Provision of Office Equipment and Phones
Accommodation
Travel
Totals
Cr J Cassells
$12,159
$12,160
Cr G Chiu
$12,159
$12,160
Cr J Crawford
$12,159
$12,160
Cr K Humphries
$2,698
$46,735
$12,159
$710
$12,870
Cr S Price
$6,079
$749
$6,828
Cr S Ritchie
$12,159
$12,160
Cr G Smith
$12,159
$12,160
Cr J Tramby
$12,159
$12,160
Cr M Montgomery
$26,529
All Councillors
$26,529
$12,159
$103,359
$1,618
$1,618
$3,729
$0
$0
$3,729
$4,157
$139,392
A copy of Council’s policy on the payment of expenses and provision of facilities for Mayor and Councillors is available on Council’s website: www.mpsc.nsw.gov.au
Councillor Training Holding an elected office in a council carries significant responsibilities. All councillors owe it to the communities that they serve to ensure that they hold and maintain the skills necessary to exercise their functions effectively on behalf of the community. Mayors and councillors are ultimately accountable to the community that elects them for the performance of their functions. Therefore, Council is required to publicly report on the participation of the Mayor and councillors in the council’s induction and professional development programs during the year in the Annual Report. Due to COVID-19 travel and meeting restrictions, only one Councillor attended training: •
Cr Stephen Ritchie – LGNSW Chairing & Effective Meeting Procedures Training - completed 28 May 2021
Legal Proceedings Local Government (General) Regulation 2021 reg 217(a3): a summary of the amounts incurred by the council during the year in relation to legal proceedings taken by or against the council (including amounts, costs and expenses paid or received by way of out of court settlements, other than those the terms of which are not to be disclosed) and a summary of the state of progress of each legal proceeding and (if it has been finalised) the result Council incurs legal expenses for such things as the purchase and sale of land and assets, debt collection, Weight of Loads prosecutions, and preparation of leases and subdivisions. Costs are also incurred for legal advice on planning and environmental matters, employment issues, liability issues and corporate governance. Much of the expenditure in relation to both debt recovery and Weight of Loads prosecutions is recovered from those persons against whom action has been taken. Legal expenses of $271,309.40 were incurred during the 2020/21 financial year and are summarised below. Other Party Various
Dispute Planning and Development
Status Complete
Costs Incurred ($) $14,496.27
Various
Debt Recovery
Ongoing
$102,781.58
Various
Other (Governance, HR Weight of Loads, Leases)
Complete
$154,031.55
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Moree Plains Shire Council
Annual Report 30 June 2021 Page 37
Partnerships, Co-operatives and Joint Ventures involving Council Local Government (General) Regulation 2021 reg 217(a8): a statement of all corporations, partnerships, trusts, joint ventures, syndicates or other bodies (whether or not incorporated) in which the council participated during that year Moree Plains Shire Council is involved in the following partnerships and cooperatives:
North West Weight of Loads Group This group enforces the Roads Act 1993 and limits (weights) on vehicles using public roads. The objective of this group is to reduce road maintenance costs.
Border Regional Organisation of Councils This organisation consists of councils in NSW and QLD that directly adjoin the state boundary from Tenterfield in the East, through to Bourke in the west. Members of BROC address issues of common interest, including cross-border issues, undertake joint projects and seek to gain economies of scale through joint tendering procedures and resource sharing where feasible.
Big Sky Libraries The Big Sky Libraries offers free membership, an interlibrary loan service, public Internet access, children’s programs and other events throughout the year. Member shires include Brewarrina, Moree Plains and Walgett, with libraries in Brewarrina, Lightning Ridge, Moree, Mungindi and Walgett.
State-wide Road Safety Initiative “Free Cuppa for the Driver” In 2020/21 financial year, Moree Plains Shire Council participated in the eleventh phase of the Free Cuppa for the Driver scheme, which is also implemented across the Bathurst Regional, Blayney, Blue Mountains City, Cootamundra-Gundagai Regional, Dubbo Regional, Forbes, Gilgandra, Lachlan, Mid-Western Regional, Moree Plains, Muswellbrook, Narrabri, Parkes, Snowy Valleys, Upper Hunter and Wentworth council areas and is supported financially by Transport for NSW (TfNSW). The scheme encourages visiting drivers to stop at any of the participating businesses for a free cup of tea or coffee so as to take a break from driving long distances. The councils' and TfNSW provide the scheme's promotional material and marketing while the participating businesses provide the 'free cuppa'.
New England Joint Organisation All regional councils in NSW must be a member of a Joint Organisation. Moree Plains Shire Council has joined with Armidale Regional Council, Glenn Innes Severn Council, Inverell Shire Council, Tenterfield Shire Council, Narrabri Shire Council and Uralla Shire to form the New England Joint Organisation (NEJO). The NEJO Board is made up of the Mayors of each member council. The NEJO Advisory Committee is made up of the General Managers or Chief Executive Officers of each member council. Both the NEJO Board and Advisory Committee meet quarterly.
Northern Inland Regional Waste Group Moree Plains Shire Council is a member of the Northern Inland Regional Waste (NIRW) that works collaboratively for regional outcomes in waste management and resource recovery. NIRW leads a number of programs and addresses issues using a strategic regional approach and undertake joint tendering, resource sharing and community waste education.
Companies in which Council held a Controlling Interest Local Government (General) Regulation 2021 reg 217(a7): a statement of all corporations, partnerships, trusts, joint ventures, syndicates or other bodies (whether or not incorporated) in which the council (whether alone or in conjunction with other councils) held a controlling interest during that year In the 2020/21 financial year, Moree Plains Shire Council held a controlling interest in the Moree Artesian Aquatic Centre Limited, a public company limited by guarantee, with the Council being the sole member of that company. Other than as specified above, the Council held no controlling interests in any company, whether alone or in conjunction with other councils.
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Moree Plains Shire Council
Annual Report 30 June 2021 Page 38
Planning Agreements Environment Planning and Assessment Act 1979 s 7.5G(5): A planning authority that has entered into one or more planning agreements must, while any such planning agreements remain in force, include in its annual report particulars of compliance with and the effect of the planning agreements during the year to which the report relates Council did not enter into any Planning Agreements in 2020/21 financial year.
Equal Employment Opportunity Initiatives Local Government (General) Regulation 2021 reg 217(a9): a statement of the activities undertaken by the council during that year to implement its equal employment opportunity management plan Council supports and implements the principles of Equal Employment Opportunity (EEO) by recognising and valuing diversity within the workplace. This is achieved through workplace policies, practices and behaviours that are fair and nondiscriminatory. Program/Activity School based traineeships
Description Council actively supports an intake of school-based trainees annually. These are promoted to areas within the organisation where future skills pathways are required.
EEO Contact Officer
Council trains and promotes a minimum of four (4) Contact Officers across the organisation.
Reconciliation Action Plan (RAP)
Council launched its Reconciliation Action Plan in May 2014 and reviews it through the RAP committee. Implementation is documented through the Director of Corporate Services. Currently review of the RAP is on hold, with a draft RAP in place in the interim. Aboriginal participation rate within Moree Plains Shire Council is varies throughout each year. Participation rate as at the 30 June 2021 sat at 16% of our headcount.
EEO training for all new staff and supervisors
An online induction module is included to train all staff upon entry. Bi-annual training (face to face) with the Anti-discrimination board is hosted at Council and staff review this area of development at least every five (5) years.
EEO refresher training
Council added online training modules in ethical behaviours comprising Code of Conduct, Bullying and Harassment Prevention, Equal Employment Opportunity and Privacy. These are provided to all new employees at induction and on a five (5) year rotation to ensure currency of knowledge. New modules being introduced include social media with guidance on privacy and respectful behaviours.
EEO awareness
Posters and information booklets were circulated to all lunchrooms and ADB Electronic Newsletter is circulated upon receipt. EEO is a standing agenda item at all team meetings.
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Annual Report 30 June 2021 Page 39
Access to employment with Council
Access to employment with Council has been promoted via ‘Applying for jobs at Council’ information sessions, reviews with job networks, advertising regionally and locally, and utilisation of university and tourism web pages and brochures. Annual sessions with Job Networks occur to ensure they are fully up to date to best engage with job seekers seeking employment with Council. Special interest groups such as TAFE book and work with Council to achieve their own sessions. People can also subscribe to our job alerts. One on one consultations and barrier elimination are reviewed regularly. Council works closely with organisations such as TAFE to provide support such as Mock interviews, work experience and information sessions. Support sessions adapted from direct face to face groups during COVID-19 to more remote methods. Community Service Orders are able to occur at the Waste Management Facility. Council has worked with Best Employment to promote work opportunities in Mungindi however COVID19 has made face to face delivery impossible for a large part of the year. Council is also working actively with Best Employment to seek participants in a “pathways to employment program” with the Moree Community Library however there has been no update of the program this year. Council has implemented casual youth roles at the Moree Community Library where funds are available from unfilled SBATS each year.
Online recruitment
All job applications are online. Training for staff in the Moree Community Library, and Mungindi office has been supplied to support applicants. Council’s online recruitment platform moved to Scout in 2019 and has made online applications simpler. Council can tailor the requirements of the system in accordance with the needs of the role. Applicants can still contact HR and bring in documents if they need further support.
Basic literacy
Council continues to provide support to all employees in basic literacy, numeracy and computer skills. Enhanced computer literacy has also been worked on with 1:1 tailored sessions through community college.
Aboriginal Employment
The percentage of Council workers who identify as being Aboriginal has declined to 16% at the end of the 2020/21 financial year with changes due to completion of traineeships/ intake and exits. Council continues to report high participation rates but has not been involved in benchmarking this year. Projects from HR were not submitted to Council this year for future work due to COVID-19 disruption and a roll over budget.
Benchmarking and data
Council reviewed its data using the sample set established by LG NSW however decided to do this for internal use only. This is due to the cost of participating in the external benchmarking versus the low cohort using this system at the moment. Council will only pay for the external data once in each workforce planning cycle. A recommendation to move to the Australasian benchmarking system was made previously but has not been adopted by Manex at this time. This benchmarking provides for broader and more reliable data.
Continue to utilise job share and part-time work arrangements
These arrangements include the ability to return to work part-time after having a baby up until the child is of school age, staggered retirements, and job shares required by people for a variety of reasons.
EEO Management Plan
The EEO Management Plan was updated and is in draft format awaiting the General Manager’s performance reviews and inclusion of any relevant targets set within. There were no targets set. One project budget was specifically linked to balancing of EEO in areas across Council and making more traineeships accessible to targeted areas as an investment in skills development and employment for the future. If approved, this project will commence in Quarter 2 FY21/22. The EEO Management will be presented to Council with the WFP as complimentary documents.
Updated Policies
MPSC opted in to the “COVID-19 Splinter Award” to manage industrial arrangements for 12 months. The 2020 Award was adopted commencing the 1 July 2020 with an additional Splinter Award April 2021. As such HR policies now commenced their review cycle in 2021/2022.
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Extended the use of funded training
Council continues to access Smart and Skilled Funding, new entrant employee funding, Elsa Dixon Funding and is reviewing Local Government Skill Shortage Funding. Training needed for community engagement via social media was identified by Skills IQ as a key development area for Local Government. Moree Council sought funding and a Statement of Attainment in Digital Media for 12 employees has been completed. A second round of this training is scheduled for 2022. Council currently holds funded training contracts for 34 staff including trainees, SBATs and fully paid employees. This allows for income to continue to upskill the workforce. Administration of this level of funding and alignment of access to RTO’s, State training and the New Apprenticeship centre for sign ups and deliveries have been especially challenging this year, mainly due to movements within their own workforces, legislative changes and no access to face to face support in Moree, which was previously available. Moree Council workforce plan, internal and external data also identified the need for further development in leadership and management. Council successfully achieved funding for 12 staff to complete a cluster of identified competencies in this area. Training in plant and operational areas has continued to be accessed however many training courses were deferred or delivered on line again creating barriers to completion and additional support. RTO’s are reporting significant barriers in being able to supply teachers in a number of training areas requested for this year, including Project Management. Council continues to strive to create classes which are also accessible to the public and other agencies on local campuses to leverage benefit for the whole community. This was successfully achieved through the CIV in Leadership & Management at TAFE.
Workforce Plan
Development of the Workforce Plan for 2020 was delayed with the Integrated Planning & Reporting Cycle/and Council elections. COVID-19 has brought with it new considerations for our future which now must be considered within our planning and resourcing.
Companion Animals Act and Regulation – Enforcement and Compliance Local Government (General) Regulation 2021 reg 217(f) a detailed statement, prepared in accordance with such guidelines as may be issued by the Director-General from time to time, of the council’s activities during the year in relation to enforcing, and ensuring compliance with, the provisions of the Companion Animals Act 1998 and the regulations under that Act This statement is prepared in accordance with section 428 of the Act which requires Council to report their activities during the year relating to enforcement and ensuring compliance with the Companion Animals Act 1998 and Regulations. The following actions are currently in place: •
• •
Lodgement of pound data collection returns is conducted annually in accordance with section 13 and 13.11 of the Guidelines on the Exercise of Functions under the Companion Animal Act 1998 and is provided to the Office of Local Government by 30 September each year. All dog attack data is submitted to the Office of Local Government by entries into the Companion Animal Register when sufficient evidence has been collected to substantiate the dog attack. Companion Animal community education programs and strategies including: • Distributing information brochures on Responsible Dog and Cat Ownership and Barking Dogs to the community • Ongoing provision of information about cheaper registration fees for de-sexed animals • Providing Companion Animal education to the public through both face-to-face contact at a customer service level at Moree Plains Shire Council customer service desk, and telephone contact on a daily basis • Ongoing monitoring of companion animal compliance within Council’s parks and reserves and conducting microchipping days at various locations across the Shire • Continuing to apply for grants when available to carry out de-sexing, micro-chipping and animal education throughout the various towns and villages within the Shire.
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•
•
In order to comply with the requirements under section 64 of the Act to seek alternatives to euthanasia for unclaimed animals, the Council has the following strategies in place: • All identified owners are telephoned within 48 hours and advised that their animal has been impounded • Impounded unidentified animals suitable for re-homing are passed on to the Animal Welfare League animal rescue organisation (subject to them having enough room available), which advertises the animals for sale in the local media and cares for the animals until new homes are found. Should the Animal Welfare League animal rescue organisation not have the facilities to accept any new pound /shelter animals from Council’s facility then those animals are euthanised. Council currently has one ‘off leash’ exercise area at Carbeen Park, Moree (interim facility).
Government Information (Public Access) Act 2009 Government Information (Public Access) Act 2009 s 125(1): Each agency (other than a Minister) must, within 4 months after the end of each reporting year, prepare an annual report on the agency’s obligations under this Act for submission to the Minister responsible for the agency. A copy of the report is to be provided to the Information Commissioner after the report has been tabled in each House of Parliament. Government Information (Public Access) Regulation 2018 reg 8: The annual report of an agency (other than a Minister) required to be prepared under section 125 of the Act must include the following— (a) details of the review carried out by the agency under section 7 (3) of the Act during the reporting year and the details of any information made publicly available by the agency as a result of the review, (b) the total number of access applications received by the agency during the reporting year (including withdrawn applications but not including invalid applications), (c) the total number of access applications received by the agency during the reporting year that the agency refused, either wholly or partly, because the application was for the disclosure of information referred to in Schedule 1 to the Act (Information for which there is conclusive presumption of overriding public interest against disclosure), (d) information, as set out in the form required by the tables in Schedule 2, relating to the access applications (if any) made to the agency during the reporting year The GIPA Act provides four (4) ways for government information to be released: 1.
Open access information We publish certain categories of information on our website as a matter of course; this is known as Open Access Information. If not published, the information is still accessible either for free or for the lowest cost possible. Open Access Information includes details of contracts, policies and development applications, as well as many other categories of information.
2.
Proactive release We release as much other information as possible to the public free of charge and publish as much as possible on our website.
3.
Informal release of information Members of the public may contact us and ask for information. This is known as an informal request.
4.
Formal access application for release of information If information cannot be accessed through any of the above ways, members of the public may submit a formal access application. This report provides an account of our work for the 2020/21 financial year. During this time the focus of our activities was to meet the requirements of the GIPA Act and to establish simple processes for dealing with the informal release of information and with access applications.
The following documents relevant to the GIPA Act are published on our website: • •
Formal Access to Information Application form Disclosure Log.
GIPA applications The Council received two (2) formal access applications during the reporting year. This reflects an effort by the organisation to move away from requiring formal applications for development application requests. File: FILE20/643 Doc: 2021/38291
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Table A: Number of applications by type of applicant and outcome* Outcome Access granted in full
Access granted in part
Access refused in full
Media
0
0
0
0
0
0
Members of Parliament
0
0
0
0
0
0
0
0
Private Sector Business
0
0
0
0
0
0
0
0
Not for Profit Organisations or Community Groups
0
0
0
0
0
0
0
0
Members of the Public (Legal Representative)
0
0
0
0
0
0
0
0
Members of the Public (Other)
0
2
0
0
0
0
0
0
Applicant
Information not held
Information already available
Refuse to deal with application
Refuse to confirm/ deny whether information is held 0
Application withdrawn
0
* More than one decision can be made in respect of a particular access application. This also applies to Table B.
Table B: Number of applications by type of application and outcome Outcome Access granted in part
Access refused in full
Media
0
0
0
0
0
0
Personal information applications*
0
0
0
0
0
0
0
0
Access applications (other than personal information applications)
0
2
0
0
0
0
0
0
Access applications that are partly personal information applications and partly other
0
0
0
0
0
0
0
0
Applicant
Information not held
Information already available
Refuse to deal with application
Refuse to confirm/ deny whether information is held 0
Access granted in full
Application withdrawn
0
* A personal information application is an access application for personal information (as defined in clause 4 of Schedule 4 of the GIPA Act) about the applicant (the applicant being an individual).
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Table C: Invalid applications Reason For Invalidity Application does not comply with formal requirements (section 41 of the GIPA Act)
No of Applications 0
Application contravenes restraint order (section 110 of the GIPA Act)
0
Application is for excluded information of the agency (section 43 of the GIPA Act)
0
Total number of invalid applications received
0
Invalid applications that subsequently became valid applications
0
Table D: Government conclusive presumption of overriding public interest against disclosure: matters listed in Schedule 1 of GIPA Act Number of Times Consideration Used* Overriding secrecy laws
0
Cabinet information
0
Executive Council information
0
Contempt
0
Legal professional privilege
0
Excluded information
0
Documents affecting law enforcement and public safety
0
Transport safety
0
Adoption
0
Care and protection of children
0
Ministerial code of conduct
0
Aboriginal and environmental heritage
0
*More than one public interest consideration may apply in relation to a particular access application and, if so, each such consideration is to be recorded (but only once per application). This also applies to Table E.
Table E: Other public interest considerations against disclosure: matters listed Section 14 of GIPA Act Number of occasions when application not successful Responsible and effective government
0
Law enforcement and security
0
Individual rights, judicial processes and natural justice
2
Business interests of agencies and other persons
0
Environment, culture, economy and general matters
0
Secrecy provisions
0
Exempt documents under interstate Freedom of Information legislation
0
Table F: Timeliness Number of applications Decided within the statutory timeframe (20 days plus any extensions)
1
Decided within 20–35 days (by agreement with applicant)
1
Decided after 35 days (by agreement with applicant)
0
Not decided within time but access ultimately provided
0
Not decided within time (deemed refusal)
0
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Table G: Number of applications reviewed under Part 5 of the GIPA Act Decision varied 1
Decision upheld 0
Review by Information Commissioner*
0
0
0
Internal review following recommendation under section 93 of Act
0
1
0
Review by NCAT**
0
0
0
Type of review and outcome Internal review
Total 0
*The Information Commissioner does not have the authority to vary decisions, but can make recommendations to the original decision-maker. The data in this case indicates that a recommendation to vary or uphold the original decision has been made by the Information Commissioner. **One matter is before NCAT and does not yet have an outcome. ***One matter has been referred to the Information Commissioner, who referred the matter back to Council under Section 93 of the Act. This matter is now before NCAT. The same application is referenced twice in Table G.
Table H: Applications for review under Part 5 of the GIPA Act Number of applications for review (by type of applicant) Applications by access applicants
1
Applications by persons to whom information the subject of access application relates (see GIPA Act s 54)
0
Privacy and Personal Information Protection Act 1998 Our Privacy Management Plan was adopted in 2020. The Council collects and holds personal information for the purpose of carrying out its functions under the Local Government Act 1993 and facilitating the operation of other Acts of Parliament. We take all reasonable steps to protect all personal information from misuse, loss or from unauthorised access, modification or disclosure. This information may be disclosed to Government, Regulatory Authorities and Council contractors or where there is a legislated requirement. Otherwise, information held will only be disclosed or amended upon receipt of written instructions from the client or from parties authorised to act on their behalf. Everyone has the right to access their own personal information subject to some exceptions permitted by law.
Public Interest Disclosures Act 1994 Public Interests Disclosures Act 1994 s 31(1): Each public authority must, within 4 months after the end of each reporting year, prepare an annual report on the public authority’s obligations under this Act for submission to the Minister responsible for the public authority. A copy of the report is to be provided to the Ombudsman The Public Interest Disclosures Act 1994 (“PID Act”) sets in place a system to encourage public officials to report serious wrongdoing. The public interest disclosures system relates to the disclosure of: • • • • •
Corrupt conduct Serious maladministration Serious and substantial waste Failure to comply with the system through which people can access government information A breach of the local government pecuniary interest requirements.
Council is required to report Public Interest Disclosures (“PIDs”) in accordance with the PID Act on a six-monthly basis to the NSW Ombudsman and to ensure that a policy and system of reporting is developed with employees, Councillors and stakeholders educated in relation to the PID Act. Moree Plains Shire Council has fully complied with these requirements and File: FILE20/643 Doc: 2021/38291
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has fully reviewed and updated the relevant policies, procedures and information systems. Council has also provided and completed ICAC training for Managers and relevant Officers in corruption prevention and procurement. The Governance Coordinator reports to ICAC each six months about our compliance with the PID Act and PID reports. There have been no reports this year. The HR Officers, Human Resource Manager, Executive Assistant to the General Manager and Mayor and Commercial Services/Risk Manager are all trained PID Officers whilst the Governance Coordinator is responsible for co-ordination and management of PID on behalf of the General Manager.
Industrial Relations Legislation and Instruments The NSW Government requires local government to ensure compliance with industrial relations legislation and instruments. Council has complied with these requirements. This is the initial year of this reporting requirement.
Our Community Financial Assistance to Community Organisations Local Government (General) Regulation 2021 reg 217)(a5): the total amount contributed or otherwise granted under section 356 of the Act During the 2020/21 financial year, Council made donations of $51,847 assisting a total number of 17 projects, individuals or organisations across the Shire. No Annual Sponsorships were made this financial year. Quarterly Donations Moree Physical Culture Club
$1,629.68
Barwon Health Alliance
$3,000.00
Moree Junior Soccer
$3,000.00
Can Assist Moree
$2,370.32
Moree Brazilian Jiu Jitsu
$3,000.00
B&F Gartshore Builders
$3,000.00
Boomi Memorial Hall
$3,000.00
Moree Gun Club
$3,000.00
Yaama Ganu Aboriginal Corporation
$3,000.00
Catholic Parish of St Francis
$1,000.00
Moree & District Band
$3,000.00
Moree Junior Rugby Club
$2,000.00
Pally Pullers
$3,000.00
Mungindi Show Society
$2,500.00
Moree Motor Enthusiast Club
$3,000.00
Ngiyani Maruma-Li
$3,000.00
Arts North West
$9,347.00
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Due to an annual financial contribution from the Moree Solar Farm Pty Ltd, Council is able to grant financial assistance to different groups or organisations each year through the Community Enhancement Fund. Community Enhancement Fund Hands & Feet
$15,000.00
NW NSW National Serviceman Association
$10,000.00
External Bodies Exercising Council Functions Local Government (General) Regulation 2021 reg 217(a6): a statement of all external bodies that during that year exercised functions delegated by the council During the 2020/21 financial year, no external bodies exercised functions delegated by Council. The Moree Cultural Art Foundation (BAMM), Tourism Moree, Moree Artesian Aquatic Centre and the Rural Fire Service do not exercise functions delegated by Council. Instead, they operate under a Service Agreement between Council and the relevant incorporated bodies. The Agreements provide for a fixed level of funding over the four (4) years of the agreement in return for services to the community under a strategic plan.
Section 355 Committees Local Government Act 1993 s355: A function of a council may, subject to this Chapter, be exercised-(e) by the council by means of the councillors or employees, by its agents or contractors, by financial provision, by the provision of goods, equipment, services, amenities or facilities or by any other means, or (f) by a committee of the council, or (g) partly or jointly by the council and another person or persons, or (h) jointly by the council and another council or councils (including by means of a joint organisation or a Voluntary Regional Organisation of Councils of which the councils concerned are members), or (i) by a delegate of the council (which may, for example, be a joint organisation or a Voluntary Regional Organisation of Councils of which the council is a member). Under s355 of the Act, some of Council’s functions are exercised by the following Committees: • • • • • • • • • • • • •
Ashely Centenary of Federation Community Hall Committee Boomi Memorial Hall Management Committee Boomi Pool/Baths Management Committee Garah Public Hall Management Committee Gurley Soldier Settlers Hall and Tennis Committee Gwydir Daycare and Preschool Parents Committee Moree Youth Council Mungindi Aged Care Units Mungindi Hall Management Committee Mungindi Showground and Racecourse Management Committee Mungindi Youth Council Pallamallawa War Memorial Hall Committee Weemelah Hall Management Committee
Disability inclusion Services and Programs that Provide for the Needs of Older People and People with Disabilities All our projects consider the special needs of people with disabilities. Since the adoption of the Disability Inclusion Action Plan (“DIAP”) in 2017, Council has been actively working through the DIAP to achieve the desired outcomes to enhance inclusive activities and accessibility. Infrastructure works, such as mobility friendly roundabouts, have been installed and the formation of the Disability Network Group, still continue to make improvements to the Shire. These accomplishments display Council’s commitment to the DIAP and its goal to provide an inclusive environment for community members of all abilities. File: FILE20/643 Doc: 2021/38291
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Program/Activity Capital Works Moree Aboriginal Elders Group Meeting Place Support for volunteers Home delivery of library materials
Description We continually recognise and address access issues for people with disabilities. These initiatives are carried out as part of our works program We provide a meeting and office space at the Dhiiyaan Aboriginal Centre to enable a Moree Aboriginal Elders Group to conduct the cultural business of Aboriginal Elders in Moree We acknowledge and facilitate the work of local volunteers every year through our strong participation for Volunteer of the Year Awards during Australia Day activities Library staff visit retirement homes and make home deliveries to house-bound residents
Seniors’ Week
We recognise, support and promote Senior’s Week activities each year with a variety of activities in partnership with community agencies
Road Safety Action Plan
Recognising the special needs of older road users, we incorporate these needs and considerations into our annual Road Safety Action Plan
Broadband for Seniors International Day of People with Disability Disability Action Plan
‘Broadband for Seniors’ kiosks are set up at Mungindi, Boggabilla and Moree Libraries Council recognise and celebrate the achievements made by people with a disability through the provision of financial support to a local disability group to co-host the International Day of People with Disability The Disability Action Plan was completed in 2017 and a committee has been formed from services and consumers for the purpose of providing ongoing information around needs to Council
Our Economic Activity Special Rate Levies A special rate may be levied for works or services provided or proposed to be provided by council, for example, town improvement works benefiting a specific locality (for example Industrial Drive). In May 2005 Council borrowed $550,000 (10 year maturing 15 May 2015) to construct the Industrial Drive Road. Repayments of $37,204.12 were made by-annually in May and November ($74,408.24 annually). A special rate was set at $37,000 affecting 43 assessments starting in 2006 contributing to half the repayment of this loan. Council reviews its rates and charges annually as part of the budget process prior to the Operational Plan being adopted and placed on public display for community consultation. Council has resolved to maintain the special rate for Industrial Drive with the specific purpose of separating these funds for future projects in this area. The Industrial Drive Special Rate internal reserve has a current balance of $111,000 which will be spent on maintaining and upgrading the industrial area. Additionally, a further $1.3 million 20-year loan was taken out in 2006 for further development of the Industrial Drive area. This loan was fully funded by all ratepayers.
Special Rate Variation Initiatives Local Government Act 1993 s 508(2): The Minister may, by instrument in writing given to a council— (a) specify the percentage by which the council’s general income or the amount of an annual charge for domestic waste management services, or both, for a specified year (being the year in which the instrument is given or a later year) may be varied, and (b) impose conditions with respect to the variation of that percentage
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Local Government Act 1993 s 508A(1): The Minister may, by instrument in writing given to a council, determine that the council’s general income, or the amount of an annual charge for domestic waste management services provided by the council, or both, for a specified period consisting of two or more years, may be varied by a specified percentage over the whole period The Council is required to report to the community on the special initiative programs that are funded from Special Rate Variations approved by the Minister for Local Government.
Special Rate Variation – Road Sustainability and Tourism, Economic Development & Industrial Drive Upgrade Road sustainability In 2009/10 Moree Plains Shire Council applied for a Special Rate Variation of 9.25% per year for three years to commence in the 2010/11 rating year. The approval under S508A was for a permanent increase to Council’s income, therefore, subsequent of 9.25% per year increases will be in line with rate pegging. This Special Rate Variation, called SRV 508A, was granted by the Minister for Local Government on the proviso that the income generated as a result of the Special Rate Variation will be used to fund road infrastructure maintenance and renewal as detailed by Moree Plains Shire Council in its Special Rate Variation application, further details of which can be found on Council’s website: www.mpsc.nsw.gov.au Tourism, Economic Development & Industrial Drive In 2005/2006 Council was granted a general rate increase by the Minister for Local Government for a total of $270,000. This increase was permanent and will be used to fund the following initiatives: •
•
$117,130 to fund the loan repayments for the Industrial Drive upgrade. o As the loan to fund the Industrial Drive upgrades is a fixed loan, this amount is the annual amount and is set for the life of the loan. $152,870 to fund various tourism initiatives, festivals, events and promote economic development in the shire of Moree Plains. o From the 2009/2010 Financial Year, this amount will be increased by Rate Peg.
The table below shows the additional rate revenue Moree Plains Shire Council received for the last five years as a result of the Special Rate Variations. Special Rate Variations 508 – Income Revenue Road Sustainability Tourism & Economic Development /Industrial Drive
2017
2018
2019
2020
2021
$4,603,985
$4,673,045
$4,780,525
$4,909,599
$5,037,248
$372,227
$277,810
$386,500
$396,935
$396,549
Rates and Charges Written Off Local Government (General) Regulation 2021 reg 132: The council’s annual report must include the amount of rates and charges written off during the year Rates and charges of $6,623.91 were written off in the 2020/21 financial year. No sale of land for unpaid rates auction was held in 2020/21.
Work Carried Out on Private Land Local Government (General) Regulation 2021 reg 217(a4): details or a summary (as required by section 67(3) of the Act) of resolutions made during that year under section 67 of the Act concerning work carried out on private land and details or a summary of such work if the cost of the work has been fully or partly subsidised by the council, together with a statement of the total amount by which the council has subsidised any such work during that year. No work was carried out on private land which was fully or partly subsidised by Council during the 2020/21 financial year. File: FILE20/643 Doc: 2021/38291
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Contracts Awarded to Organisations for Amounts Greater than $150,000 Local Government (General) Regulation 2021 reg 217(a2): details of each contract awarded by the council during that year (whether as a result of tender or otherwise) other than— (i) employment contracts (that is, contracts of service but not contracts for services) (ii) contracts for less than $150,000 or such other amount as may be prescribed by the regulations, including the name of the contractor, the nature of the goods or services supplied by the contractor and the total amount payable to the contractor under the contract Contracts awarded and payments in excess of $150,000 including GST made subsequent to the calling of formal tenders (whether as a result of tender or otherwise) are outlined in the following table. Contractor
Tender
Goods/Services Supplied
Value of contracts awarded, including GST $2,759,701
Status of Project at 30 June 2021/Comments Work in progress
Synergy Resource Management Pty Ltd
RFT20/02
Construction -Moree WMF Cell 1 Stage 2
Pickwick Pty Ltd
RFT19/08
Council Building and Amenity Cleaning Contract
May exceed $150,000
5 year contract signed January 2021
Mya Cleans IT
RFT19/08
Council Building and Amenity Cleaning Contract
May exceed $150,000
5 year contract signed January 2021
Johnstones Concrete Pty Ltd
RFT21/02
Supply and Delivery of Pre Mixed Concrete 01/07/202130/06/2023
May exceed $150,000
2 x 12 months signed June 2021 possible extension 3 x 12 months reviewed annually after 2 years
McDonalds Concrete
RFT21/02
Supply and Delivery of Pre Mixed Concrete 01/07/202130/06/2023
May exceed $150,000
2 x 12 months signed June 2021 possible extension 3 x 12 months reviewed annually after 2 years
Jamesy’s Mowing and Landscaping Services
RFT21/01
Village Maintenance Contract
May exceed $150,000
2 year contract signed June 2021
Donald Contracting
RFT21/01
Village Maintenance Contract
May exceed $150,000
2 year contract signed June 2021
J & R Flegerbein
RFT21/01
Village Maintenance Contract
May exceed $150,000
2 year contract signed June 2021
J & R Flegerbein
RFT21/04
Moree Mowing & Maintenance Contract
May exceed $150,000
2 year contract signed June 2021
Internal Pre-Qualified Lists – Various
RFT21/03
Casual Plant, Watercarts & Tipping Trucks
May exceed $150,000
2 year contract signed June 2021 possible extension 3 x 12 reviewed annually after 2 years
McPherson Design
Consultancy
May exceed $150,000
Contract extended to 30/06/2021
Emily Gall
Consultancy
May exceed $150,000
Contract signed November 2019 - contract extended to 30/06/2021
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Competitive Neutrality To comply with the National Competition Policy requirements, Moree Plains Shire Council has identified the following activities that are treated as separate businesses for the purposes of competitive neutrality:
Category 1 Business Activities: • •
Water Sewerage
Category 2 Business Activities: • • • •
Waste Management Gwydir Day Care and Preschool Moree Aerodrome The Max Centre.
Major activities that can be subjected to competition are classified as category one. Reporting on these activities, including all support costs assigned, is required to determine what their total cost would be if they operated as a private business. This includes estimating the total taxes that would be paid if the operations were not a Council activity.
Competitive Neutrality Pricing Requirements The pricing and costing guidelines outline the process for identifying and allocating costs to activities and provide a standard of disclosure requirements. These disclosures are reflected in Council’s pricing and/or financial reporting systems and include tax equivalents, council subsidies, return on investment (rate of return) and dividends paid. These competitive neutrality requirements have been applied to the special purpose reports for Category 1 and 2 activities.
Complaints Handling Council has a process in place for the handling of competitive neutrality complaints. All written complaints are registered and assigned to designated staff to respond. Council’s Records Section monitors the progress of responses to ensure that they are finalised. In addition, complaints are reviewed quarterly as to whether they fall into the category of a competitive neutrality complaint. A unitary customer request system has been installed in all areas of Council. This has greatly improved the efficiency of the process and provided enhanced information for better monitoring. Council received no new competitive neutrality complaints during the 2020/21 financial year.
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Contact us Moree office
Level 2, The Max Centre 30 Heber Street Moree NSW 2400 Telephone: (02) 6757 3222 Fax: (02) 6752 3934 Office hours: Monday to Friday, 9am–5pm
Mungindi office
153 St George Street Mungindi NSW 2406 Telephone: (02) 6753 2389 Fax: (02) 6753 2703
Postal address PO Box 420 Moree NSW 2400
Email: council@mpsc.nsw.gov.au Web: www.mpsc.nsw.gov.au Facebook: www.facebook.com/MoreePlainsShireCouncil