The Moriah School Teacher IT Manual
Table of Contents Getting to Know IT ................................................................................ 3 LAPTOP LENDING PROGRAM ...................................................................... 5 1. GENERAL ..................................................................................... 2. OWNERSHIP.................................................................................. 3. LOAN PERIOD ................................................................................ 4. INSTALLATION ............................................................................... 5. USE OF COMPUTER EQUIPMENT, SOFTWARE AND SERVICES .......................... 6. COMPUTER SECURITY ...................................................................... 7. INTERNET ACCESS AND ELECTRONIC MAIL .............................................. 8. SUPPORT ..................................................................................... The Moriah School .................................................................................
5 5 5 5 6 6 6 6 7
Moriah School “Favorites” on your web browser .............................................. 8 Printing Policies .................................................................................... 9 Color Printing Policy .............................................................................. 9 Laminating .......................................................................................... 9
Color Printing Saved for Copier - Using Picture Manager .................................. 10 Help Desk ......................................................................................... 12 Remote Assistance ............................................................................... 13 Using Remote Assistance via e-mail ........................................................... 13
PC Basics .......................................................................................... 15 Logging into The Moriah School Network ...................................................... 15 PC Basics ........................................................................................... 16 Creating Folders .................................................................................. 17
..................................................................................................... 17 ..................................................................................................... 17 ..................................................................................................... 17 ..................................................................................................... 17 Open Office ....................................................................................... 18 Email............................................................................................... 19 Smart Notebook .................................................................................. 21 To download SMART Software at Home ....................................................... 21
Edline .............................................................................................. 22 Online Help.. ...................................................................................... 22 If you forget your screen name or password (or both) ...................................... 22
AP Webteacher ................................................................................... 25 Connecting to APWebTeacher .................................................................. 25 Options ............................................................................................. 26 Student View ...................................................................................... 27 Enter................................................................................................ 28 Begin Entering Grades by Student .............................................................. 28 |
2
There is no way to use Hebrew typing on the report cards. When you are Done ...... 31 Ubuntu............................................................................................. 32 Flip or Digital Camera Borrower’s Agreement ............................................... 33 How to Change My Screen Size or…What Is Screen Resolution? ......................... 33 Changing Your Screen Resolution on Windows ............................................... 34 Testing Different Screen Resolutions on Windows ........................................... 34
How to Prevent Internet Explorer from Saving your Passwords ........................... 35
Getting to Know IT Nancy Miller (Lower School Computer Teacher) is also the General Studies Coach. Regardless of your grade if you are a general studies teacher with a technical question (not educational) then Nancy is your Coach.
Rachel Kaminetzky (Middle School Computer Teacher) is also the Judaic Studies Coach. As such, Rachel is available to help Judaic Studies teachers with technical software questions.
Marguret Wohlrab (Copying Support Staff) is available as the Coach for the Early Education Department assisting with technical questions whenever possible.
Ken Harris (Network Administrator) is available for any hardware issues you may have in your classroom. Ken does not have hours posted for helping you and is not allowed to respond to your “hallway requests”. However, he will speedily respond to any Help Desk (Dude IT. You will see Ken wearing his “Just Dude IT Button!) requests you make through http://myschoolbuilding.com.
|
3
Lisa Fusco (Director of IT) is available for one-on-one training, preparation for new technology, curriculum questions and any problems, issues, etc. that you are unable to get assistance with from your Coach. She will have hours posted for one-on-one training.
| Getting to Know IT
4
LAPTOP LENDING PROGRAM CONDITIONS OF USE Computer equipment, software and Internet services provided by The Moriah School for use by teachers in conducting school business is supplied on the following terms and conditions:
1. GENERAL This protocol may be modified from time to time, in response to changing circumstances of an operational, legislative or technological nature. The Moriah School Board, technology staff or administration, may make periodic checks to ensure compliance with these Conditions. If during your loan period it is deemed necessary to recall the equipment you must return it to the school immediately.
2. OWNERSHIP The computer equipment, software and services provided are the property of The Moriah School. They are provided on loan to you for the duration of your period as described above. At the end of that period the computer equipment and software must be returned to the IT Department in full working condition. If equipment has been lost or damaged, a charge may be made for its replacement or repair if necessary.
3. LOAN PERIOD Loan periods are as described and lending periods NEVER exceed 3 days without prior written agreement from your supervisor. No consecutive loans will be granted. Loans must be separated by at least 1 week. Same day - laptop must be returned by 4:30 PM the same day to the IT Department. 1 night -
laptop must be returned to the IT Department by 8:30 AM the next day. (Monday loan returned on Tuesday morning)
2 night -
laptop must be returned to the IT Department by 8:30 AM the second day (Monday loan returned on Wednesday morning)
3 night -
laptop must be returned to the IT Department by 8:30 AM the third day (Monday loan returned on Thursday morning)
Lateness will be billed to your salary at $10.00 per day.
4. INSTALLATION The equipment and software has been prepared for your use by the IT Department of The Moriah School and they are the only people who may repair, update or install anything on this equipment. They will be responsible for supplying the equipment and any plugs, etc. necessary to operate the equipment. The machine has been equipped with email software and Internet Explorer V8 for Internet service. This laptop remains the property of The Moriah School. | LAPTOP LENDING PROGRAM
5
5. USE OF COMPUTER EQUIPMENT, SOFTWARE AND SERVICES The equipment, software and services are provided for use in respect of school business. You are required to comply with your contractual obligation with The Moriah School and you must observe the acceptable use policy of the school. Private use of the equipment provided is permitted within the guidelines provided above. The Moriah School accepts no liability for any consequences (including financial or other loss), which may arise through private use of the facilities provided. You should also note that the security of private information and data is your responsibility. You are advised that simply deleting files does not permanently remove them from a computer.
6. COMPUTER SECURITY All computers at The Moriah School are installed with Anti-Virus Software. You are required to let that program run its updates and not bypass them. Where a virus is suspected/detected, the matter must be repaired and you must refrain from sending electronic mail and exchanging information via computer media with others. Virus repair must be undertaken only by an IT specialist. Any loss of, or damage to, the equipment should be reported as soon as possible to the Principal and the Director of Technology in the first instance and any criminal damage should be reported to the Police.
7. INTERNET ACCESS AND ELECTRONIC MAIL You are reminded that The Moriah School equipment may only be used for lawful purposes and you must respect the school’s code of conduct while using electronic devices. Viewing or transmitting any material, which may be regarded as offensive or in violation of any US law or legislation, is not permitted. Such material may include copyright material, material judged to be threatening, pornographic, obscene or sexually explicit and material protected by trade secret.
8. SUPPORT Should you experience any problems with this laptop during the loan period you must report it immediately. You may return the equipment to “swap” for a working laptop once you notify IT. Any computer equipment or software problems which occur during the period of this loan should be reported immediately by sending an email to helpdesk@moriahschool.org .
| LAPTOP LENDING PROGRAM
6
[Print a copy of this form for your use]
The Moriah School
Laptop Lending Program Teacher’s Name:
Date:
Laptop description ID# Accessories
Loan Period: Start Date:
Return Date:
Agreement: I have read the Laptop Lending Program Conditions of Use and agree to them.
Teacher
Date
IT Dept.
Date
IT Dept. signature below means that the laptop was returned in good condition. IT Dept. Return:
Date
| Laptop Lending Program
7
Moriah School “Favorites” on your web browser Located in Internet Explorer or Firefox you will find under “favorites” the following:
Moriah Educational Links is a collection of websites that you can find wonderful educational tools. Please find the time to check these out:
Moriah’s Wiki is provided to you from the IT Department. A wiki is a website where people share ideas. Moriah’s Wiki is designed for the technology department to share with faculty and administration about IT issues, products and ideas.. For information about APWeb Teacher; go to page 15. For more information about Moriah’s Email; turn to page 10. Moriah’s Help Desk is discussed in detail on page 4 of this manual.
| Moriah School “Favorites” on your web browser
8
Printing Policies Color Printing Policy 1. Print a black & white version to give to their Administrator for approval. 2. Email an electronic copy of the project (as an attachment) to their admin and cc: mwohlrab@moriahschool.org 3. Assuming that the administrator approves the project – he/she will forward the email Marguret and in the Subject Line will write Approved. 4. Each color project must have at least three days lead time and are completed on a first come, first serve basis. 5. Each emergency situation will be handled through your administrator. 6. All print jobs (both black & white and color) MUST BE EMAILED or they will not be processed.
Laminating 1. Teachers that require laminating should be aware that all lamination is done on Tuesdays and Thursday. 2. Each project that is dropped off with the teachers name and class attached. This will be confirmed by an email from Marguret with a due date. Teachers are required to pick up their lamination on the due date. Second notices will be cc’d to the appropriate Administrator
| Printing Policies
9
Color Printing Saved for Copier - Using Picture Manager
Save pictures to a folder , open them with Microsoft Picture Manager, select Print Pictures
Click Next
Select Pictures (either select all, or by checking)
| Color Printing Saved for Copier - Using Picture Manager
10
Select Adobe PDF
Select size
Because you selected Adobe PDF, you will be prompted to save the PDF version of the Pictures.
Save to your home folder, and send as an Attachment to Marguret, with a CC to your Supervisor for permission
| Color Printing Saved for Copier - Using Picture Manager
11
Help Desk The Moriah School IT Department provides assistance to you at your desk through different methods.
| Help Desk
12
Remote Assistance Using Remote Assistance via e-mail If you need help with your computer or a dialog box appears informing you that you must contact a network administrator in order to install software on your computer you can use Remote Assistance to help. You begin by clicking Start menu, and click the Remote Assistance link.
1. Invite someone to help you and enter the e-mail address lfusco@moriahschool.org Click Invite this person and the e-mail an invitation page appears. Enter your name in the From text box, types a message summarizing your problem, and click Continue. The next page appears showing options for setting an expiration time for the session and specifying a password.
| Remote Assistance
13
2. Leave the default expiration time at 1 hour. Do not set a password. Click Send Invitation, as shown in the figure below.
The wizard will confirm that the invitation was sent successfully. 3. When the Helpdesk receives your e-mail request for assistance and clicks the attached file we can now remotely connect to your computer. You will receive a notification that we are trying to connect. 4. When the Remote Assistance screen opens showing your desktop, Helpdesk clicks the Take Control button. With your consent, we can now control your computer to diagnose his problem of not being able to install antivirus software.
| Remote Assistance
14
PC Basics Logging into The Moriah School Network 1. Press and hold Control + Alt, then tap Delete
2. Enter your login name ex. nmiller and your password
3. A screen will appear to change your password, you can ignore this screen or change your password.
4. Go to My Computer . Here you will find “My Documents� this folder is your home folder.
| PC Basics
15
PC Basics When you double click on My Computer, all of the drives available to you are visible. They should be: A: \Floppy disk drive C: \Local Hard Drive D: \CD-RW Drive G: \GraphicsFolder (many graphics can be found) H: \This will have your name as it is always the drive for the person that logged onto the computer. M: \Student_Shared (Shared by grade) S: \STUDENTS (Student home folders) Y: \ Shared_Folders (Shared by various people) Z: \How To (Very valuable resource instructions for many things, see below)
| PC Basics
16
Creating Folders 1. When you click on a drive, you will see all of the folders and files contained behind that drive.
2. Click : File>New>Folder
3. Right click on the New Folder to Rename the folder
|
17
Open Office Click on the icon on the desktop for Open Office
Double Click on “Text Document”
A blank “text” document will appear.
(The Open Office versions of “Powerpoint” is called Presentation and the open Office version of “Excel” is called Spreadsheet and can be accessed from the main menu as well
| Open Office
18
Email To get email access from home, go to
https://mail.moriahschool.org/exchange Please note some of the settings are lost if using Firefox 1.
Type in first initial last name (no spaces) and password
2. Start a new mail message and if there is an attachment, click Attachments and skip to steps 4-6.
3. If not Type in the email address, subject line and message and click Send
4. For an attachment, Click Browse
19
5. Popdown to the drive and folder where the file is saved and click Open. The file appears, and then you click Attach.
6. Enter the Email address. If you are sending from home to school or vice-versa, enter your own Outlook Email address.
|
20
Smart Notebook Every classroom that has a Smartboard or airliner is equipped with Smart Notebook Software in its main computer. If you need “Coaching” on Smart Software, please contact your coach to schedule training. There are many great resources you can use on your own for your SMART Board:
To download SMART Software at Home Go to: http://www2.smarttech.com/st/en-US/Support/Downloads/SBS/NBSv10WinEval.htm
When prompted for Key Code Use: NB-AEASA-B2FNI-3U3S2-2ICSB
| Smart Notebook
21
Edline
Go to http://edline.net If you have not yet activated your Edline account, we recommend you print the Account Setup Guide for instructions. Go to www.edline.net. Click the "Help" button at the top of the page. Then, click the "print the setup account” link.
Online Help.. Click the "Help" button, located at the top of any page, to learn how to use that page.
Whenever you are logged into Edline, you can find answers too many of your questions in the Help Index. Click on the "Index" button at the top of any Help page to see a full listof help topics.
If you forget your screen name or password (or both) Click the "I forgot my screen name or password” link on the Edline login page. To use this link, you need to know either your screen name or your email address (so Edline can find your account). You will also need to know the answer to the security question that you entered when you first activated your account. IMPORTANT Edline cannot send your screen name and temporary password to you if… you have never entered an e-mail address on Edline your email address has changed or is invalid you have not chosen to answer a security question In cases like this, you will need to ask Rachel Kaminetzky (ext. 319) or Marguret Wohlrab (ext. 354) for help. Detailed directions are in the Teacher Guide in “How To” on Drive P in My Computer or in the IT Office. | Edline
22
Enter your Screen name and password to the Moriah School Website
www.moriahschool.org
Select one of your classes by clicking
Click on the paper and pencil icon
| Edline
23
Click Add Document
Fill in Document Title; Enter Text by Hand Select all available groups Save and Done
Home work can be edited at a future date
| Edline
24
AP Web Teacher Connecting to APWebTeacher When connecting from home:
http://mail.moriahschool.org/apweb/apweb
When connecting from school: http://moriahadm/apwebteacher
| AP Web Teacher
25
When you select “Remember my ID on this computer”…it will remember your name NOT your password and ONLY ON THE PHYSICAL COMPUTER WHERE YOU SAVED IT.Exploring the Screen Options Changing your password – this is done on your initial login ONLY. If you misplace or forget your password please contact the Lisa Fusco at ext. 325 for a reminder or by email at lfusco@moriahschool.org type “PASSWORD REMINDER” in the subject line.
Change your password NOW!!
| AP Web Teacher
26
Setting the preferences for PopUps and Marking periods:
Student View To view information about your students you will use the Student View, by clicking on the menu choice on the left side of the screen.
| AP Web Teacher
27
Enter When you need to enter information about your students like grades, attendance or incident reports you will use the Enter menu.
Begin Entering Grades by Student After Selecting “Enter Grades by Student” you can begin populating the student’s report card. 1. Select Enter Grades by Student from the Enter menu. 2. Select a “Course” which is a subject from the report card. 3. Select “Next Student” to begin entering data. (Student names are in alphabetical order) Each course allows you to enter a Grade, complete the skill set grades and write a narrative. You decide what is required. For example, if your grades are strictly skill based, then you will NOT be entering a course grade and if your student does not require a narrative, don’t add one. 4. After you have completed the entry for your student you should click SAVE. (This is a good practice, but not essential. If you are putting in grades and you are not stopping you can just click DONE when you are finished and all your data will be saved).
| AP Web Teacher
28
5. After entering grades for the student you can select “Next Student”. When editing grades you can use the drop down list to select a student…you do not have to click “Next Student” from Abrams to Weiss. Begin Entering Grades by Roster After Selecting “Enter Grades by Roster” you can begin populating grades for your classes. Select Enter Grades by Roster from the Enter menu.
1. Select a “Course” which is a subject from the report card. YOU MUST SELECT A COURSE BEFORE THE ROSTER WILL FILL THE SCREEN. Enter a grade for each student. | AP Web Teacher
29
2. A nice feature in this view is that the Skills and Narrative can be listed in a separate easily viewable window. (See Below)
3. When the Skills window opens, for example, there is a view that is easy to read and navigate. Simply click Next Student See the diagram below.
To work on your Narratives, you can use this method, also. The narrative window that opens is wide and navigates the same way as the Skills window. | AP Web Teacher
30
Special Notes about Narratives When creating narratives for Grades 1 – 5, you must be consistent about typing them in one place. Therefore, ALL NARRATIVES MUST BE WRITTEN UNDER THE STUDY SKILLS SECTION; which is the first section of the report card for both General Studies and Hebrew Studies. This consistency will assure accurate printing of your student’s information. There is no way to use Hebrew typing on the report cards. When you are Done After you have completed all your student’s grades: 1. Be sure to click Save after the last student. 2. Select Done. 3. Log out.
| There is no way to use Hebrew typing on the report cards. When you are Done
31
Ubuntu
Ubuntu is a community developed operating system that is perfect for laptops, desktops and
servers. Whether you use it at home, at school or at work Ubuntu contains all the applications you'll ever need, from word processing and email applications, to web server software and programming tools. Ubuntu is and always will be free of charge. You do not pay any licensing fees. You can download, use and share Ubuntu with your friends, family, school or business for absolutely nothing. Ubuntu is designed with security in mind. You get free security updates for at least 18 months on the desktop and server. With the Long Term Support (LTS) version you get three years support on the desktop, and five years on the server. There is no extra fee for the LTS version, we make our very best work available to everyone on the same free terms. Upgrades to new versions of Ubuntu are and always will be free of charge. Everything you need comes on one CD, providing a complete working environment. Additional software is available online. The graphical installer enables you to get up and running quickly and easily. A standard installation should take less than 25 minutes. Once installed your system is immediately ready-to-use. On the desktop you have a full set of productivity, internet, drawing and graphics applications, and games. Check out ubuntu on computers throughout the school. Contact your coach for one-on-one training in Ubuntu.
| Ubuntu
32
Flip or Digital Camera Borrower’s Agreement 1. Digital camera should be reserved three (3) school days before its actual use. There is a reservation form in the IT Office for this purpose. 2. The borrower must return the digital camera personally to the IT Department. Digital Camera Sign Out Form will be marked as returned when the item has been returned in good working condition with a blank disk. Borrowers can not send substitutes to return/borrow cameras. 3. Each user may only checkout a digital camera for one school day. The digital camera should be returned to the IT Department on or before the end of the day it was borrowed. Exceptions will be made with your supervisors approval. 4. Pictures taken from the digital camera may be uploaded on each borrower’s folder temporarily. The borrower is reminded that they have only 500 Mb of available space for pictures and should be selective about what they save on the drive. Your coach is available to teach you how to reduce the size of your pictures. 5. Pictures must be deleted from the camera before it is returned.
6. The borrower agrees that they have read and accept the terms of the digital camera lending policy before they are allowed to borrow a camera.
| Flip or Digital Camera Borrower’s Agreement
33
How to Change My Screen Size or…What Is Screen Resolution? The size of your display is fixed, and typically 17", 19" or 21" in diagonal length, for recent desktop computers. The resolution is determined by software, and defines the amount of pixels visible on screen. The higher the number (resolution), the more information you see on your screen, but also the tinier your icons become, since more of the image needs to fit on a fixed monitor size.
Changing Your Screen Resolution on Windows
The easiest way to change your screen resolution on Windows is to area of your desktop.
right-click
on an empty
From the menu that appears, click Properties, which should be the last item displayed on the menu. Windows' Display Properties window will open, with the first tab selected.
Testing Different Screen Resolutions on Windows Click the Display Properties'
Settings tab, normally the rightmost tab.
Under the Settings tab, locate the
horizontal slider, under the Screen Resolution.
Move the slider to the right (higher screen resolution) or left (smaller screen resolution) to adjust your screen resolution. Click the Apply button to preview the new screen resolution. Notice that as you move the slider, Windows gives you a preview of the new screen resolution inside the monitor image.
Remember: high screen resolution means that you see more things, but
tinier.
at once, but
At a smaller screen resolution, you see less things
larger
images.
| How to Change My Screen Size or…What Is Screen Resolution?
34
How to Prevent Internet Explorer from Saving your Passwords 1. Open Internet Explorer then, click Tools > Internet Options…
2. Put a check mark on the option that states “Delete browsing history on exit”.
You must select Content Options displayed on the next page…
| How to Prevent Internet Explorer from Saving your Passwords
35
Content options: 1. Go to Internet Options>Content>AutoComplete>Settings
2. Use AutoComplete for:
3. Put a check mark on Ask me before saving passwords | How to Prevent Internet Explorer from Saving your Passwords
36
4. Uncheck the following: Forms, User names and passwords on forms
| How to Prevent Internet Explorer from Saving your Passwords
37