Digital Scanning – Approaching Paperless

Digital Scanning – Approaching Paperless Digitization services are a great option for business offices, home offices or regular offices.

They help organizations go paperless.

www.managedoutsource.com

Managed Outsource Solutions 8596 E. 101st Street, Suite H Tulsa, OK 74133

(800) 670 2809

If you have been thinking about the hectic work of organizing, storing, and maintaining your paper archives for a long time, then it’s time to get digitized. With advanced scanning technology available now, why stuff your cabinets with large bundles of papers? Large organizations

with

bulk

document

scanning

requirements

typically

use

document scanning services. Digitization services provided by BPO companies are a great option for business offices, home offices or regular offices.

Suppose you want to set up a scanning system in your home office. Let us see how you can go about it.

Choosing a Good Scanner We get a number of scanners now in the market. Try to use production scanners for high speed document scanning that do not compromise with the reliability and quality. The features to look for are batch processing, dust prevention, superior paper handling (detects and prevents overlapping), onboard image processing, and a good warranty among others.

Some scanners that have these features are Canon DR-G1100/1130, Canon DR X10C and Scanoptics SO-300.

Scanning Software A number of software programs and mobile apps come integrated with scanning function, apart from the options offered by the scanning system directly. However, most users are likely to find the software that comes with their scanner to be the most uncomplicated option. The important consideration here is what the program will do with the scanned documents. Go for a system that can easily place the scanned documents in a folder you specify if you want to archive the documents on your own PC. If you want to store them online, consider a system that work well with your chosen cloud service.

Possibility of Cloud Storage Integration of cloud storage with scanning software and hardware is a great advancement in scanning technology. Now you have scanners that can directly send the scanned documents to the cloud. Example for cloud storage: Google drive, Dropbox or Evernote. Apple has its own cloud storage named iCloud. So mobile users can also scan (scanning apps) and document their data through iCloud.

www.managedoutsource.com

(800) 670 2809

Labeling and Archiving Just scanning your documents doesn’t make your job easier. You’ll need to do some work to manage them properly. So the documents scanned should have suitable names and be archived under suitable folders. OCR should be used whenever possible to ensure the contents of each file are searchable and archived, which increases the value of your scans.

Management of Work Try scanning your incoming paper documents on a regular schedule so that they don’t pile up and become messy. Timely document scanning streamlines your documents and makes you more efficient and organized. Besides, as a professional document scanning company will surely endorse, there’s a compelling green case that you can reduce paper usage and make your office environment friendly.

www.managedoutsource.com

(800) 670 2809