Banker’s boxes, usually referred to as archive boxes, can store around 2500 documents. As retrieval of information can be a problem, the best way to manage these documents is to scan them. However, scanning huge volumes of documents is a challenge when you do it on your own.
Document scanning services provide the solution. Outsourcing the task to an experienced service provider is the best way to manage your records, reduce costs, and improve efficiency.
Factors that can impact document scanning:
Number of pages: Calculate the total number of pages you need to scan. Bulk scanning is competitively priced.
Single or double sided: Using both sides of a piece of paper doubles its usability but increases the number of pages that needs to be scanned.
Preparing documents: If your paper document collection is exceptionally chaotic or untidy, the extent of preparation necessary will be greater.
Size of the document: Know the size of the documents. Oversized scanning is required for documents larger than 11x17".
Required index field: Labeling and indexing is important as it will help track the documents easily.
Compliance: Industry-specific compliance rules may need up to 99.99% accuracy, requiring additional quality control and manual oversight, which will increase the project's cost.
Onsite or offsite scanning facility: The scanning can be done on-site at your location or at a secure offsite facility.
Scanning and conversion into various formats: Decide whether you want each batch documents scanned and saved in folders, or converted to PDF format.
