How Outsourcing Helps Improve Data Entry Quality & Accuracy

How Outsourcing Helps Improve Data Entry Quality & Accuracy

Data entry is one of the time-consuming and tedious tasks. Data entry outsourcing helps reduce the chance of errors and improve accuracy. Here we look at how data entry quality and accuracy can be improved with outsourcing. www.managedoutsource.com

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Accurate data entry is one of the most crucial necessities to gain the correct business insights that are vital for the business to grow and succeed. Data generated may be customer details, customer requirements, equipment details, products, services, and so on. Regardless of the type of data, accuracy is absolutely necessary and this in turn makes data entry services and data entry outsourcing valuable considerations.

Nowadays, outsourcing is no longer

viewed as a mere cost-cutting measure, because BPO companies are providing services that add value to the business and enhance efficiency. The question we are discussing here is whether outsourcing can help improve the quality and accuracy of data entry.

Take the case of data entry in-house. The likelihood of errors is more when you don’t have a dedicated team for data entry, and your staff is handling this task along with other routine jobs. They may find it challenging to handle the enormous data on a daily basis and may be under constant pressure of completing their job quickly, which increases the chance of data entry errors.

When you choose to outsource data entry, you get to work with a team that is dedicated to doing data entry and have no other preoccupations. They work with the best technologies to ensure accuracy and receive training on the latest methodologies on a regular basis. In addition, a good data entry outsourcing company would ensure the following that are very important to ensure excellent quality and accurate output. •

No work overloading–An experienced outsourcing company would ensure that their data entry professionals are not overloaded, and they get ample time to complete their tasks. Since they are not stressed out, they can deliver good quality work to your organization. The data entry work would be distributed among the team so that they can work with realistic targets and attainable time limits. Before undertaking your project, the provider would ensure that they have the resources and the expertise to execute the project.

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Healthy and ergonomic working environment–The outsourcing company would provide a healthy and comfortable environment for their data entry professionals. These could be in the form of comfortable chairs, good desks, and timely breaks. This is important because a healthy and active mind seldom makes mistakes and produces accurate results. Companies with long-term standing in the industry have ultra-modern infrastructure and a good working environment.

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Double checking and quality assurance to ensure accuracy–Leading data entry providers have standard operating procedures to double check the data entry work carried out. This helps avoid errors and also eliminates the need for time-consuming data re-entry. They also have stringent quality assurance measures to ensure the results match the client’s expectations in formatting and quality.

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Regularly updates automated systems: If the outsourcing company uses automated systems, they make sure that the software is regularly updated and safeguarded against viruses and malware.

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Uses OCR and ICR technology: Optical character recognition and intelligent character recognition technologies are used to minimize the workload of data entry operators. Lesser typing translates to fewer errors.

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Use of automated error reports: This is a feature of advanced data entry software and can be used to analyze the efficiency of data entry. When entering similar kind of data, this becomes useful. Consider your social security number that has nine digits. If an operator enters lesser number of digits, the software will automatically send out an alert to the staff by identifying that error.

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Reliable data entry accuracy standards: This will ensure that the data conforms to all necessary standards, such as data profiling, linking, matching, and constant data monitoring while also ensuring excellent quality.

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Outsourcing data entry tasks to a reliable data entry company helps businesses to focus on their core activities, save costs, time and efficiency and reduce overhead. Most importantly, as discussed above, a good outsourcing partner will be able to complete the data entry task with far more accuracy. With trained and experienced data entry teams and advanced infrastructure, software and other resources, a good outsourcing partner will ideally cater to your specific data entry needs.

www.managedoutsource.com

1-800-670-2809