How to Find the Ideal Data Entry Company You’ve heard it and read about it time and time again – outsourcing can reduce your workload, cut your operating costs, give you more time for profit generating endeavors, and reduce backlog. Having said that, it is worth knowing how to find the ideal data entry company to outsource to. If you want to realize the benefits of contracting out, you have to ensure you’ve got the right service provider. Phase 1: Data Entry Outsourcing – What Do You Want out of It? Before you go about searching for a service provider, you have to clearly define your requirements and expectations. Think along the lines of: • Kind of work to be done • The format of the data you are going to be giving them – handwritten, paperbased, web-generated, bubble-forms
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The format you expect the work to be sent to you in – Word, Excel, OCR or some other format
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Level of accuracy expected – 99 percent wouldn’t be too much to ask
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How you want the completed work transmitted to you – scanned and sent, FTP or some other mode When you expect the work to be completed
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Once you have an idea of what you want from the data entry company, your task becomes easy. Phase 2: Search and Communicate The next thing to do is find out possible service providers, and compare them. Entering search queries in Google and other prominent search engines would bring in a lot of results. Take a look at the websites of different service providers, keeping in mind that there are a lot of bogus ones. Contact those that you feel are genuine and ask them for references. Verify those references. Ask to see client lists of the different companies. A sufficiently long client list shows two things. First, a lot of people are demanding that particular company’s solutions and secondly, it must be offering quite a variety of solutions. If you have found an establishment with a good number of clients and credible references, you’re ready to move on to the next phase.
Phase 3: More Communication The only way you are going to know if a particular data entry company is suitable for your requirements is to ask questions. The answers you get should convince you that the company:
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Has advanced security and privacy protocols in place
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Follows stringent QA procedures Can consistently guarantee you 99 percent accuracy Keeps itself up-to-date both in technology and technique Has file transmission methods that are suitable to you Provides phone-based customer and technical support Can reduce your overhead by at least 30 percent Can meet your turnaround demands
Phase 4: The Free Trial The final test is taking full advantage of the no-cost trial offered by the service provider. This would help you know for sure whether it is as good as it claims to be. Success at Last If a particular service provider has succeeded in your 4 phase search, you can consider yourself successful in finding the ideal data entry company for your requirements.