Why and How do Small Businesses rely on Excel Conversion?

Why and How do Small Businesses rely on Excel Conversion?

All businesses collect a lot of data, but what is more important is making the best use of this data for their day-to-day and future operations. Microsoft Excel provides businesses with the tools to collect organize and analyze this information to improve their productivity and maximize their return on investment. By helping to manage their data, Excel helps firms make the most of their valuable resources in various departments such as sales, marketing, human resources, and customer relations.

The latest versions of Excel allow accounting tasks to be carried out more smoothly, analyzes data better, and presents it in a variety of formats. Data, text or formulas into spreadsheet cells just have to be inputted and Excel performs the calculations and displays tables, graphs and charts.

Applications of Microsoft Excel in Small Businesses In the Document Management: Small businesses often have lot of data in the form of customer lists, inventory items, and sales. Organizing this data in a useful and productive manner is important for a smooth workflow. Creating customized databases in an Excel spreadsheet helps in:



To track customer calls



To filter the names of customers based on aspects such as location, customer rating, and past purchases



Create reports

In Tracking Wage Performance: Excel sheets allow employee pay to be easily tracked and monitored. Companies can design customized sheets that allow small businesses to easily calculate and keep track of employee hours, payroll and benefits.

In Analysis of Financial Data: Financial data presented in Excel sheets helps business owners in budget planning and financial forecasting.

Sometimes, documents available in different formats such as PDF, XML, and Word DOC may have to be converted to Excel format. Such document conversion can be done manually or automatically. Let’s look at the PDF to Excel conversion process:

Manual Conversion Method I: Single File Conversion 

Open a PDF and OCR if it was originally scanned. Document—> OCR Text Recognition



Choose the Select Text tool (cursor).



Hold down the ALT (CMD on the Mac) key to make a rectangular selection over a table in the document. Your cursor will change shape to



With

the

text

still

selected

right-click

and

choose

“Open

Table

Spreadsheet.” 

The table data will open in Excel.

Method II: Batch Conversion Choose File—> Export—> Export Multiple Files Press the Add Files button at the top of the window and locate your source PDF’s

in

The Output Options window appears as

Click Browse to select a folder for the Excel output.

Click OK

Automatic PDF to Excel Conversion Several advanced software applications are available for Excel conversion. Soda PDF 6 is software that allows conversion of PDF documents into a fully editable xls document with OCR technology. Other widely used software include 123PDFConverter: This is an easy-to-use, simple solution to convert PDF files into Excel as well as other formats. The software is available in multiple languages and allows batch as well as partial conversion.

Adobe速 Acrobat速 XI: The software not only converts PDF to editable Excel files, but also helps in the analysis of the data. If some specific areas of the PDF file need to be edited, the software allows these parts to be selected for editing. Copying and pasting of PDF right into the Excel workbook is also possible using this software.

While such conversion has many applications in small businesses, manually converting large volumes of files into Excel format is virtually impossible. Even automated conversion can prove difficult if managed in-house. This is why many small and medium level businesses are entrusting their document conversion tasks to professional outsourcing companies. An established service provider would have the resources to handle bulk projects for their clients in an efficient, timely and affordable manner.

Contact Managed Outsource Solutions 8596 E. 101st Street, Suite H Tulsa, OK 74133