Buncombe County Database Index 11/29/2011
Buncombe County has many databases, each of which falls into one of six main groupings: Finance and HR databases, Tax and Property databases, Geographic Information System databases, Criminal Justice databases, Health and Human Services and General County Department databases. The description and update frequency for indexed databases are as needed unless otherwise stated. Each database may be comprised of more than one file. The actual file layout of each file is provided, which identifies the name, type, and length of each field within the file. An asterisk at the end of the database name denotes that some or all fields are restricted from public access.
Many department databases are restricted due to confidentiality to the client. This is the case to most databases used in the departments of Health and Social Services. The County will produce all data that is considered a public record in accordance with State and Federal law.
All requests for computer database public records should be submitted in writing to the County Managers’ Office Suite 200 205 College Street Asheville, NC 28801. The County Manager will direct to the appropriate department head for authorization and release.
Distribution Media Cost In most cases, fees associated with fulfilling a request will be limited to the cost of the media. Requests for public records that require an extensive amount of resources may be assessed a special service charge in addition to the unit cost of the media.
County Finance and HR Database Index Geographic Information Database Index
County Tax and Property Database Index Criminal Justice Information Database Index
General County Database Index Health and Human Services Database Index
Database
Description
McGann
Accela COTT Register of Deeds Document Management Death Records Document Management Portal Faster Vehicle Gross Receipts PreTrial Release North Carolina Deb Set Off Occupancy Tax Wasteworks
Supports the management of the public parking garage Supports the issuance of development permits in Buncombe County including building, electrical, mechanical, plumbing, septic, erosion control., flood zone, manufactured home park, watershed, and subdivision. Maintains Register of Deeds documents Maintains state mandated death record data Tool for providing key information to identify and access documents Supports the management of the county garage Supports the processing of vehicle gross receipt taxes Supports the pretrial release program Supports the processing of past due accounts via a clearing house Supports the processing of occupancy tax payments Supports the operation of the landfill
ACCELA CSDR DEATHCERT DM_BCOMMON FASTERCS GROSSRECEIPTS LSMDB NCDEBTSETOFF OccupancyTax WASTEWORKS
Criminal Justice Information Database Index Message Switch Law Enforcement and Jail Records Computer Aided Dispatch Fire Records Positron 911 Phone System
Supports law enforcement related radio calls Supports law enforcement and operation of the jail Supports the operation of computer aided dispatch Supports the operation of the fire stations Supports the 911 phone system
MESSAGE SWITCH LAW ENFORCEMENT RECORDS AND JAIL COMPUTER AIDED DISPATCH FIRE RECORDS P911_V50_DB
ADDR
ADMN BASE
Source data for all 911 addressing and transportation datasets Source data for GIS datasets concerning administrative boundaries (incorporated areas, taxing jurisdictions etc) Basemap datasets. Mostly from state and federal sources
ADMN BASE
BUNCOSDE
Database used for publication of any dataset that goes to a publicly accessible source (websites, internal view applications)
BUNCOSDE
General County Database Index McGann
Geographic Information Database Index ADDR
ENVL HIST IMAGE PSC RASTER
Temporary storage for CAMA data from Alph10. this data is updated daily by the mappers and then changes are pushed back Source data for emergency response datasets Source data for environmental dataset (much of it comes from state and federal sources) Historical datasets Imagery datasets Source data for parcel geometry Imagery datasets
County Tax and Property Database Index Tax Property and Billing System
Supports the assessment of property and billing of property taxes
CAMA EMER
ESEARCH
RESOLUTION
DM_CCOMMON
DM_NCOMMON
PT_RISK_ASSESSMENT
CAMA EMER ENVL HIST IMAGE PSC RASTER
Tax Index
Tax Structures
Health and Human Services Database Index Adult Care Home Adult Services Case Tracking Barnestorm DSS Daysheets and Notification Child Welfare Case Management Health Choice Health Office Medicaid Transportation Recruitment Marketing Smeadsoft DSS Transportation Pharmacy Pool Billing Historical Septic Permits SuccessNet
Supports investigations of adult care facilities Supports investigations and services for adult protective services unit Supports medicaid processing Manage DSS staff daysheets and automation of upload Supports DSS child welfare social work case processing Manage client applications for the Health Choice medical insurance program Supports school health nursing case management Manage clients needing transportation Supports recruitment of foster/adoptive parents Manage DSS records Tracks medicaid clients moving into Buncombe County Manage prescriptions for the health center Supports the processing of annual pool permit billing Maintains data on historical septic permits Supports child day care voucher processing
DSS_Health_Choice H02ENT DSS_MEDICAID TRANS DSS_Recruitment_Marketing_Log DSS_SMEADSOFT DSS_Transportation QS1 POOLS SSPT SUCCESSNET
Tattoo Parlor Billing Trust Payments Visual Health Net
Supports the processing of annual tattoo parlor/artist permit billing Supports the processing of DSS client trust payments Supports the operation of the health center
TATTOOS TRUSTPAYMENTS VisualHealthNet
Finance and Human Resources Database Index (all updated daily) Supports the expense management process Lawson Expense Management Supports the procurement process Lawson Procurement Supports human resource management Lawson Human Resources Supports the employee time management process Lawson Time Management
DSS_ACH_LEGACY_DB DSS_ADULT_SERVICES DSS_BCDSS_BARNESTORM DSS_BCDSS DSS_BISSI_CWS_DATA DSS_BISSI_DATA
Lawson_ExpenseMgmt Lawson_Procurement Lawson_S3 Lawson_TimeMgmt