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5 Work-Week Planning Tips
Professional Development — Parent coordinators are required to attend monthly parent coordinator institutes and other professional development opportunities scheduled by the Department of Strategic Partnerships and Customer Service . School leaders will be notified via Thursday Updates, or by email, about mandatory professional development opportunities for parent coordinators . It is the responsibility of the parent coordinators to notify their school leaders of the opportunities and the adjustments to their schedules as soon as possible . Volunteer Coordination — Parent coordinators may serve as the primary contact for volunteers in the school volunteers in the school building . This includes families, community members and corporate volunteers . Time may be spent developing volunteer opportunities, greeting volunteers, recognizing volunteers, and keeping records/documentation per MPS volunteer procedures .
5 Work-Week Planning Tips q Select a Planning Tool.
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If the preference is pencil and paper, or digital tools like Office 365, use the tool that works best for the job .
w Schedule Planning Time.
Set aside at least a half hour at the beginning of the week for planning time . Be consistent every week .
e Make a Prioritized Task List.
Make a list of everything that needs to be accomplished during the week . Prioritize the list based on urgency and timelines . If there are any questions, seek out guidance for the school leadership or assigned
FACE associate .
r Schedule Tasks, not Projects.
After deciding which task needs to be completed first, use the tool that was chosen to schedule the time it will take to complete each task . For example, if a event took place on Friday, schedule time the following
Monday to update the school website and/or create a blog entry for the school newsletter .
t Stick to the Plan and Allow for Flexibility.
Work the plan . If a new task comes up, takes to long or takes less than expected, adjust plan accordingly .
Even the best plans need adjusting, so be flexible .
– SAMPLE CALENDAR –
A sample weekly calendar is shown above. It should be up to date with how time is used, including any flex time (pre-approved by school leader).
Support for Parent Coordinators The Family & Community Engagement (FACE) team conducts regular school visits to assist parent coordinators . All visits serve to check-in with parent coordinators and support the creation and implementation of the school’s School-Parent Compact . This compact functions as a part of the school improvement plan (SIP) for family and community engagement . School visits include FACE team guidance, coaching and general support . School leaders can request specific support from their FACE associate as needed . This support includes assistance with family activities, School Engagement Councils, PTOs, and other family engagement events . The FACE team also provides mandatory monthly professional development for all parent coordinators . When new parent coordinators join the district, they receive a general orientation that includes onboarding with their assigned FACE associate .
Parent Coordinator Google Classroom
