STAFF HANDBOOK THE COMPLETE GUIDE TO HEARTLANDS HIGH SCHOOL
Heartlands Heartlands High School School High
Heartlands High School has a clear vision and shared set of principles. We aim to be: • a school that is passionate about creating a commitment to learning in its students and in expanding their development beyond that which can be achieved through tests. We encourage all students to SEARCH for SUCCESS and enjoy their learning; • a school with a strong moral purpose, committed to equality and diversity. We will ensure that all students can achieve their potential; • an outward-facing school that actively seeks partnerships with those looking to enhance the life chances of young people; • a school that embraces innovation in teaching and learning, in curriculum design and in all areas that seek to ensure the life chances of our young people are improved; • a school that helps its students to act responsibly within its walls and beyond to ensure they understand their role as citizens in a larger community and act accordingly; • a school that nurtures leadership in its students, staff and governors, ensuring accountability, a clear vision, transparency and fairness; and • a school that is committed to the study and practice of the arts to develop its students as creative thinkers and to enrich their lives through an understanding and appreciation of our common cultural heritage.
2
HOW TO USE THIS HANDBOOK Welcome to Heartlands High School! This handbook gives you important information and guidance about working at our school to ensure your first weeks go as smoothly as possible. Where further information is available, you will see a symbol next to the text, as below:
Further information can be found on the website. www. heartlands.haringey.sch.uk
Please call to get further information (a number and contact name will be given where this symbol appears)
Further information can be found on the Google Staff Shared Drive, Human Resources Documents
@
Please email to get further information (an email and contact name will be given where this symbol appears)
3
WHO WE ARE
SEARCH for SUCCESS... PLAN ON A PAGE 2015–18 SCHOOL DAY SLT STRUCTURE
IMPORTANT INFORMATION
5
6 8 10 11
12
INDUCTION AND MENTORING 12 DBS 13 STAFF ABSENCE 13 STAFF DRESS CODE 14 SMOKING POLICY 14 SAFEGUARDING & PREVENT 14 SNOW 15 CAR PARK 15 PLAYGROUNDS 15 GOVENORS 15 ID BADGES 16 MOBILE PHONE POLICY 16 TOILETS 16 CHANGE IN PERSONAL DETAILS 16 TRIPS & VISITS 16 LIBRARY 16
SUPPORT & DEVELOPMENT
17
PROBATION PERIOD 17 PERSONAL ISSUES FOR STAFF 17 STAFF BENEFITS 18 CPD 18
HEALTH & SAFETY
4
19
CLASSROOMS 19 VISITORS TO SCHOOL 19 HEALTH AND WELLBEING WEEK 19 HEALTHY EATING 20
HEALTH AND SAFETY POLICY FIRST AID STUDENT COMMUNICATION SOCIAL MEDIA GUIDELINES FIRE ALARM PROCEDURES CLASSROOM SECURITY
20 20 21 21 21 21
IT SERVICES
22
FINANCE SERVICES
24
SCHOOL INFORMATION
28
ICT, EMAIL AND TELEPHONE USE 22 GOOGLE SCHOOL 22 SIMS 22 WI-FI 22 HOME WORKING 22 SHOW MY HOMEWORK 23 SUCCESS PORTAL 23 CHROMEBOOKS 23 PRINTING AND REPROGRAPHICS 23 FINANCE PROCEDURES 24 FORMS 24 PURCHASE ORDERS 24 PETTY CASH REIMBURSEMENT 25 GIFT CARDS & REWARDS REQUESTS 26 ORDERING GOODS ONLINE 26 CASH 26 PARENTPAY 26 TRAVEL EXPENSES POLICY 27
ACRONYMS 28 EMAIL ADDRESSES 29 FAQS 30 MAP 31
WHO WE ARE Heartlands High School is an academy and part of the Heartlands Community Trust. We are a mixed 11–16 comprehensive school, specialising in visual arts and media. We have capacity for 1,080 students and an eight-form entry.
We are a school that nurtures leadership in our students, staff and governors, ensuring accountability, a clear vision, transparency and fairness. We are committed to the study and practice of the arts to develop our students as creative thinkers. In doing so, we create a commitment to learning.
At Heartlands High School, we take our responsibility to provide inclusive, high-quality education seriously. We are a school Our common purpose is to ensure the success of your child that is passionate in the future. We about creating deliver this through a commitment high expectations LEARNING AN ETHOS THAT PARTNERSHIPS LEADERSHIP to learning in its of behaviour and high-quality learning in school with SUPPORTS THAT SUPPORT AND sophisticated content, students and in learning. We do what LEARNING LEARNING MANAGEMENT curriculum structures and delivery expanding their it takes to ensure development beyond students make that which can be progress. achieved through At Heartlands High tests. We encourage School, we recognise all students to the crucial role that SEARCH for SUCCESS parents and carers and enjoy their learning. play in creating happy and TO DEVELOP A COMMITMENT We are a school with a strong successful young people. To make TO LEARNING moral purpose; committed to a real difference to the lives of young equality and diversity. An outwardpeople, we build lasting partnerships facing school that actively seeks with parents and the community. partnerships with those looking to enhance We want students to leave our school as the life chances of young people. We embrace confident, happy, creative and responsible citizens, innovation in teaching and learning, in curriculum design ready for a bright future. Our pride in our school and the wider and help our students to act responsibly to ensure they community inspires us to make sure that Heartlands High understand their role as citizens in a larger community and School is a community school in every sense of the word. act accordingly.
+
+
+
5
SEARCH for SUCCESS...
S
SCHOOL MATTERS
Students at our school spend time learning about the importance of school. This means committing to the ethos of the school and working together in our best interests. We have a highly structured approach that sets clear routines for school life.
6
EFFORT
Students at our school learn about the value of working hard. We celebrate the effort of the school community and share in the success of those who are determined to succeed. A strong system of rewards ensures that we value effort.
E
A ACHIEVEMENT
Students at our school take pride in working hard to achieve their goals. We have strong systems in place to track students so that progress is rewarded. Success in any area is celebrated, and we understand the value of setting personal targets so that, whatever their starting point, we know what our students are aiming for and work hard to get them there.
At Heartlands High School, we believe that students have the ability and the aptitude to succeed in work and behaviour. To encourage their independence, we help them to SEARCH for the answer.
RESPONSIBILITY
Students at our school learn how to take responsibility for their own learning and behaviour. They are encouraged to act independently and work towards individual targets.
C CHARACTER
R
Students at our school explore and develop a range of core character strengths to help equip them in all areas of their life: Resilience; Empathy; Self-Control; Optimism; and Reflection. We encourage students to play an active role as citizens, both in school and in the wider community.
HIGH ASPIRATIONS
Students at our school are encouraged to set their sights high. We actively encourage our students in discussions, learning and visits to encourage them to understand the value of education and learning. We use pathways to help students reach their full potential in areas of talent.
H 7
PLAN ON A PAGE 2015–18 Leadership and management Ensure governors continue to systematically challenge senior leaders so that the effective deployment of staff and resources, including SEND funding, secures excellent outcomes for pupils.
Ensure that, across the English and Maths curriculum, current pupils continue to make and exceed expected progress.
Ensure leaders and governors have a deep, accurate understanding of the school’s effectiveness informed by the views of pupils, parents and staff.
Ensure that, across the entire curriculum, current pupils make and exceed expected progress.
Develop the leadership of the SEARCH ethos to have a greater impact across the school.
Ensure that the progress of all groups, including SEND pupils, is exceeding national averages. The gap between the progress of SEND pupils and non-SEND pupils is closing.
Ensure safeguarding is effective. Leaders and managers have created a culture of vigilance where pupils’ welfare is actively promoted.
Develop pupils’ understanding of their abilities and strengths in different subjects and enable them to identify their areas for development.
Lead changes on curriculum and assessment.
Secure the impact of Literacy interventions throughout the school; develop readers who read widely and to a high standard.
Develop communication at all levels in the school which is of the highest quality and is effective.
Ensure pupils are exceptionally well-prepared for the next stage of their education, training or employment and have attained relevant qualifications.
Explore a business case for the Sixth Form.
8
Outcomes for pupils
Personal development behaviour and welfare
Learning and teaching
Continue to develop pupils’ conduct by promoting the highest standards of behaviour, to ensure incidences of low-level disruption are extremely rare and pupils are self-disciplined.
Improve all areas of learning to promote outstanding outcomes and create eager, curious learners who are resilient to failure through determined teaching.
Ensure there is sustained improvement in pupils’ behaviour, for individuals or groups with particular needs.
• Ensure teacher planning and delivery is data led to develop effective in-class intervention.
Ensure pupils have an excellent understanding of how to stay safe online and of the dangers of inappropriate use of mobile technology and social networking sites.
• Plan and deliver effective support and challenge in lessons to ensure all pupils make outstanding progress.
Develop pupils' ability to explain accurately and confidently how to keep themselves healthy.
• Develop use of the application stage to engage learners in extended/independent learning, to allow time for ‘practice’ and mastering skills.
Improve pupils’ approach to preventing all forms of bullying, including online and prejudice-based bullying.
• Ensure that assessment in all lessons, and over time, is used systematically to shape the learning to ensure outstanding progress.
Improve attendance to over 95%; showing pupils value their education and rarely miss a day at school. Ensure no groups of pupils are disadvantaged by low attendance.
• Ensure all home learning is challenging and deepens pupils’ understanding of work to come.
Build on the high-quality, impartial careers guidance which helps pupils to make informed choices about which courses suit their academic needs and aspirations. Ensure that they are prepared for the next stage of their education, employment, self-employment or training.
Support all staff to develop professionally and encourage a love of learning within an environment which encourages staff to be innovative and take risks in their learning.
Develop pupils’ spiritual, moral, social and cultural development and, within this, the promotion of fundamental British values. Review the transition programme for pupils into Year 7.
9
8
The School Day
SCHOOL TIMETABLE DAY SIDE A
WHAT WIL TIMETABL TIME
SIDE B
Your child will be wo Your child will have
Lesson 1
8.30
Lesson 1
Every half term ther PSHCE, school trips,
Structure of a two-w
Lesson 2
9.30
Lesson 2
Break
10.30
Break
Lesson 3
10.50
Lesson 3 5 hours Art Carousel
11.50 Lunch: 11.50 to 12.30
Lesson 4: 11.50 to 12.50 5 hours Computing / DT
12.30
Lesson 4
12.50
Lunch: until 13.30 4 hours MFL
10
Lesson 5
13.30
Lesson 5
VT Time
14.30
VT Time
End of School
15.00
End of School
SLT STRUCTURE Simon Garrill
Executive Headteacher Simon Garrill
Elen Roberts
Head of School Elen Roberts
Deputy Headteachers
Ciara Emmerson
Jon Nagle
Assistant Headteachers Matylda Arabas
Huw Levis
Head of House
Andy Greenwood
Head of Faculty
Dominic Corey
Laurence Fox
Elizabeth Goulding
Tessa Hall
Claire Faulkner
Oliver James
Aquila
Cygnus
Science
Arts
Humanities
Computing & Business
Callum Brierley
Nofer Fari
Tanguy Mallet
Andrew Matthews
Patrick McArdle
Jasliene Sangha
Lacerta
Pegasus
MFL
Maths
Business Enterprise & IAG
English
Mandy Gibson Scorpiuz
Andrew Lloyd
Oliver James
Andrew Whent
Sam Hall
Literacy
Design & Techonology
Physical Education
Learning Support Facility
11
IMPORTANT INFORMATION INDUCTION AND MENTORING Induction is the effective introduction of a colleague to their role within the school. The person may be a new recruit or may be an experienced member of staff whose job has changed due to promotion. The aim of our induction programme is to bring staff up to a high standard of performance in the shortest possible time, ensuring they become effective, confident contributors to achieving the school’s aims and the target and objectives laid out in the Plan on a Page. Induction is the beginning of the process of ongoing professional development. The essential aims of the programme are: •
to familiarise staff with the school grounds and how to add to a safe working environment;
•
to provide the individual with access to relevant school policies;
•
to provide the individual with information about relevant school systems;
•
to
12
introduce
and
encourage
relationships with key members of school staff; •
to identify the role the individual will play within the school;
•
to learn more about the individual and their immediate long-term professional needs; and
•
to explain what the school can and will do to help the individual make an effective contribution to the school.
The aims will be adjusted appropriately to meet the needs of each individual. NQTs will also follow a programme of study throughout the year with SLT.
“
Mentoring is supporting, advising and guiding a colleague to enable them to develop their expertise in their new role in order to become a confident team
”
member
You will be allocated a staff member who will oversee your induction to either post or profession (in the case of NQTs). The induction process will, in the first
instance, take one day; thereafter, there will be a ‘new staff’ forum at the end of each term. There are certain requirements that must be covered by law and others you might just like to know. For the really important health and safety aspects, you will be asked to sign to say they have been explained to you. It is, therefore, really important you ask as many questions as you can to ensure you fully understand. At the end of your first induction meeting you should know: •
the local area/car parking
•
where to put your coat and bag/ personal belongings
•
toilets – staff and pupils
•
location of the medical room and accident reporting
•
fire drills and procedures
•
security of the building
•
the school day/week
•
duties and rotas
•
non-smoking policy
•
dress code
•
who to go to with an issue
•
the mentor system
•
child protection
•
school structure
•
how to photocopy/print
•
how to log on to a computer and
access emails and the shared area •
how to find a policy
•
ICT acceptable use.
Following this inaugural meeting, you will be asked to attend a programme of training to suit your needs and position.
DBS It is essential that all staff and volunteers at the school have an up-to-date and clear DBS check; this register is held on file by HR and monitored by Anthony Latchana and the CP designate Jon Nagle. The administration of DBS checks is handled by Anthony Latchana. No adult without a DBS check is to be left unaccompanied on school grounds. There will be a systemic review of DBSs every three years.
STAFF ABSENCE Our aim is to have 100% attendance by all staff in order to provide the best service for our students. There will be occasions when this is not possible. Inability to attend work should be notified on the day
Sickness Line: 0208 8826 1232
by telephone. Please call before 7.15am stating the reason for the absence and, if known, your expected date of return. The school sickness policy gives further details on procedures after the first day of absence.
13
STAFF DRESS CODE
SAFEGUARDING &
The school expects its staff to dress in a professional way. Your clothes should represent a positive and professional image of the school.
PREVENT
Male members of staff should dress in an appropriate way for an office (i.e., shirt and tie, smart trousers and shoes). We ask members of staff to conceal tattoos where possible and to remove all visible piercing except for one pair of earrings. Female members of staff should dress in an appropriate way for an office (i.e., smart top, trousers or skirt and shoes). There are times when practical and sporting activities determine a different standard of dress. However, the standard dress should be as outlined above. In most cases the correct Personal Protective Equipment (PPE) will ensure that high standards can be maintained during the school day.
SMOKING POLICY Heartlands High School is a strictly no smoking site.
14
The child protection (CP) officer for Heartlands High School is Jon Nagle, he is accompanied by a deputy CP officer (Siobhan Hockley). We report any worries or concerns regarding child protection, safeguarding and prevent using a webbased system called ‘My Concern’. If this is not available please complete a reporting form available, in the staff room on floor five. Never record or send a safeguarding concern by email. It is your responsibilty to read the CP policy, which can be found on the website or a hard copy with Allison Farnum-Davies (Office Manager). It is your responsibility to shred any documentation you feel is of a sensitive nature. All sensitive files are password protected. If you leave your desk, please ensure you lock your computer (by pressing CTRL + ALT + DEL).
SNOW
PLAYGROUNDS
During heavy snowfall, the priority for Facilities Staff will be to ensure the North Playground area is cleared and made safe before student use. This is the Fire Assembly point for all year groups. The car park is also a priority when clearing heavy snow to ensure staff/deliveries are able to access the school.
The students have access to all outdoor play areas within the school grounds, which include the North Playground (with basketball courts), a quiet outdoor space (Central Forum) and three multi-use games areas (MUGA). The ASD provision also has an outdoor learning/play area. All play areas have been risk assessed and are student friendly. They are protected by a perimeter fence and have access control gates. At break time, students are only allowed in the following areas: Year 7 – Forum, Year 8 – Mugas, Years 9 & 10 – North Playground.
CAR PARK Due to the limited size of the car park and the growing number of staff, please note the procedure as follows. •
first come, first served
•
no reservations are allowed unless cleared by the School Business Manager
•
no parking in disabled bays or minibus bays
•
parking in the overflow compound area is allowed (to the right upon entry)
•
park at your own risk
•
the school does not take any responsibility for any theft and damage
GOVENORS Heartlands has a local advisory board who work with the trust board of directors. This group meet on a regular basis every term. The clerk to the governors can be contacted through Maria Levenson.
@ maria.levenson@ heartlands.haringey. sch.uk
15
ID BADGES
CHANGE IN
It is compulsory for you to wear your school ID at all times. It is your responsibility to ensure that any guests or visitors you have sign in at Reception and wear visitor passes.
PERSONAL DETAILS
MOBILE PHONE POLICY
Changes to personal details (e.g., address, etc) should be notified to HR immediately, using the Change of Details form on the Google Staff Shared Drive.
TRIPS & VISITS
The school has a stringent mobile phone policy available to all staff. Students are not permitted to use their mobile phones on the school site. All infractions of this rule will result in confiscation. Please take confiscated items to Student Services. During school hours, staff should only use their phones in classrooms, corridors and public places for urgent/important purposes.
Should you wish to coordinate an off-site trip or visit, please refer to the 'Trips and Visits' online request form and guidelines or contact Andy Greenwood.
TOILETS
Please contact Helen Swinyard or Laura Davenport for enquires involving the Learning Resource Centre/Library.
Staff toilets are located on all floors around the school and are clearly marked. Student toilets are located on floors 3, 4 and 5; girls' are on the North Wing and boys’ on the South Wing.
16
Further information can be found on the Google Staff Shared Drive.
LIBRARY The library space and resources (i.e., media equipment) can be booked with 48 hours' notice.
@ library@heartlands. haringey.sch.uk
SUPPORT & DEVELOPMENT PROBATION PERIOD Support staff: All offers of employment made to new employees will be subject to the employee satisfactorily completing a probationary period. This provides a formal opportunity for managers to review the progress of new employees and address any problems at an early stage and assess any training and guidance which may be necessary for the employee to achieve a satisfactory level of work performance. For most employees, the probationary period will be six months. Normally, assessments will be made after eight and 16 weeks, with a final probationary review at 22 weeks. Teachers: Every teacher awarded qualified teacher status (QTS) is required to complete an induction programme usually lasting one academic year, on taking up their first teaching post. The statutory requirements and entitlements for this induction period in England are set out in DfES Guidance Document 0458/2003. An employee’s entitlement to condition of service, such as annual leave and
sick pay, are not affected by the probationary period, likewise statutory rights are not affected. For further guidance on the probation policy, please seek advice from your line manager or HR.
PERSONAL ISSUES FOR STAFF Where staff experience problems of a personal nature, either in their private or professional lives and where the problem impinges on their functioning in their job, the following advice is given: • •
Speak in confidence to your line manager. Speak in confidence to the Deputy Head or the Head to ensure the school is able to respond appropriately.
You can expect the school to respond as supportively as possible. It helps us to manage appropriately if we know colleagues are under duress of some kind. The problems might range from personal relationships, health concerns, financial issues, stress, bereavement, etc.
17
STAFF BENEFITS
Bupa Wellbeing and Health Plan – membership plan covering over £700 in annual personal health care treatments.
The academy offers all its staff a range of benefits including:
If you wish to find out more information about these benefits, please contact HR.
Appraisal – the opportunities to achieve enhanced increments for outstanding achievement and progress in lessons.
CPD
Employee Assistant programme – free confidential information, support, counselling and advice – 24 hours a day.
At Heartlands, we use BlueSky to track and support training and ongoing CPD. Depending on your need and level of experience, you will be placed on a training pathway.
Cycle to Work scheme – loan a bike and safety equipment as a tax-free benefit – saving on tax and NI. Computer scheme – IT equipment – saving on tax and NI.
The CPD plan is released in September each year and includes a range of internal training sessions before and after school as well as on inset days.
Childcare vouchers – are exempt from paying tax and NI. You could save up to £100 per month.
Examples of supported external training:
Eye care vouchers – employees using a VDU can apply for a free eye examination.
18
•
NPQSL
Employer pension contribution – Teachers' Pension scheme (Teachers). Local Government Pension scheme (Support staff).
•
NPQML
•
NPQH
•
Teaching Leaders
•
Outstanding Teacher Programme
Season ticket loan – employees are entitled to apply for an annual, interestfree season ticket loan for travel.
•
Developing Teacher Programme
•
Exam Moderation Training.
Health and Wellbeing Weeks – access to a range of benefits including free flu jabs, exercise classes and special events during the week.
@ hr@heartlands. haringey.sch.uk
Please see your line manager to discuss training.
0208 826 1230
HEALTH & SAFETY CLASSROOMS All classrooms are equipped with air conditioning which can be adjusted via the control panel situated in each classroom. Arrows indicate temperature increase/decrease. Lighting can also be adjusted/dimmed to suit teaching needs. Windows must remain locked at all times to ensure the safety of students is met. If windows need to be opened for any reason, the Facilities team should be contacted.
@ facilitiessupport@ heartlands.haringey. sch.uk
•
Inform Reception – so that visitor badges can be prepared
•
Safeguarding – ensure that the visitor has a DBS – a visitor without this must never be left unsupervised
•
Refreshments – ordered Catering department
•
Informed staff – via the weekly bulletin.
with
HEALTH AND
VISITORS TO
WELLBEING WEEK
SCHOOL
We have a termly health and wellbeing week for all staff. During this week there are no planned meetings, breakfast and lunches are free and a range of programmes are incorporated (i.e., massages, flu jabs etc).
This refers to people you are bringing into school to work with students in curriculum time. Please see the Visitors' Policy for further information and ensure that you have worked through the following checklist: •
Checked visit with your line manager – sharing purpose, gaining permission, coordinating rooming
19
HEALTHY EATING
possible. Please contact Student Services for assistance if required.
At Heartlands, we support healthy eating and offer balanced meals in the restaurant for staff as well as students. We also provide healthy snacks and drinks at the cafe which is open to staff only from 7.30am to 8.15am.
Any urgent issues, including broken glass/windows and spillages, must be reported immediately via radio channel 2 by calling oncall if needed. Other requests can be reported to the Facilities help desk by email. The full Health and Safety Policy can be found on the school website.
HEALTH AND
Details of the current Health and Safety Committee can be found on the Google Staff Shared Drive with details of the meetings.
SAFETY POLICY As your employer, Heartlands High School is responsible for your health and safety at all times during your employed hours. However, it is your responsibility as an employee to work with due care and attention for yourself and your colleagues and ensure that health and safety procedures are followed correctly. If you feel at any time that there is a health and safety issue within your Section/Department, you must contact Facilities immediately. If no action is taken, or you are dissatisfied with the response, you should contact the Head Teacher as soon as possible. All accidents should be recorded in the school's Accident Book as soon as
20
@ office@heartlands. haringey.sch.uk
0208 826 1230
@ facilitiessupport@ heartlands.haringey. sch.uk
FIRST AID There are a number of first aiders at Heartlands High School. Where injuries are serious enough to warrant hospital treatment, staff must inform the main office immediately. It is the responsibility of Student Services to telephone 999 for an ambulance to transport the patient to hospital, inform next of kin and the Head of School. In the event of an ambulance being called, all radio communication will be undertaken on channel 2. Student Services will manage the incident. Full instructions can be found in the 'Critical Incident Plan'.
@ facilitiessupport@ heartlands.haringey. sch.uk
STUDENT
FIRE ALARM
COMMUNICATION
PROCEDURES
Staff can communicate with students via email. Any paper communication should be given to �eception by 12.00pm where it will be posted in the tutor wallets.
Procedures for Fire Exits are clearly displayed in all classrooms and on the corridor on every floor of the school building. Line-up positions are in the North Playground and are shown on the school map included.
It is the responsibility of the tutor to ensure that the wallets are returned to �eception at the end of the school day.
SOCIAL MEDIA GUIDELINES The widespread availability and use of social media applications bring opportunities to understand, engage and communicate in new and exciting ways. It is important to ensure that we balance this with our duties to our school, the community, our legal responsibilities and our reputation. Our 'Social Media Guidelines' can be found on the Google Staff Shared Drive.
CLASSROOM SECURITY It is the responsibility of all staff to ensure that all equipment/valuables are properly secured when not in use. All classroom doors should be locked when not in use. The school will not take responsibility for the loss of staff personal items. The theft of staff personal items should be reported to the police and your line manager in order that a crime reference number is issued; this is vital when making a claim against your personal insurance. An assessment of the incident will then take place.
21
IT SERVICES ICT, EMAIL AND
SIMS
TELEPHONE USE
SIMS is our Management Information System; an account will be given to each member of staff during their Network Services induction. SIMS is accessible remotely through our Citrix solution.
The school has produced a policy which covers the acceptable use of school ICT, email and telephones. Please consult it for full details.
GOOGLE SCHOOL Heartlands has adopted Google Apps for Education to enhance the way we use technology and share information within and beyond the school community. This programme includes your email, calender and drive. To access this, you simply sign in once at www.heartlands.haringey.sch.uk. Your username will be firstname.surname (if double-barrelled, separated with a hyphen). Your password will be your assigned network password. You will only be required to sign in once. Once logged in your Google Apps will appear on the top of your page. Apps will open based on your single sign-in.
22
WI-FI There is WI-FI in the school building. If you wish to have access to this, please send a request to IT who will arrange a time to set this up for you.
HOME WORKING As a Google Apps school, we provide a Google Apps secure environment for our staff and students to work anywhere/ anytime, giving flexibility while providing a secured and tested environment.
@ itsupport@ heartlands. haringey.sch.uk
SHOW MY
PRINTING AND
HOMEWORK
REPROGRAPHICS
All Home Learning at Heartlands is set using the website www.showmyhomework.com. Staff can log in to this site using their Google email address and password.
Please complete a requisition slip either in hard copy or email and hand to the reprographics assistant. All reprographics requests should be received 48 hours before needed (please note laminating may take longer). All completed jobs are to be collected from the reprographics room. Please submit requests as far in advance as possible.
SUCCESS PORTAL Success Portal is our Virtual Learning Environment (VLE). Once you are logged in, you can access this on the dropdown menu.
All departments are issued with a reprographics code which should be used when photocopying. Budgets will be charged per half term and budget holders will be issued a statement of use by Anthony Latchana once charged.
@ reprographics@ heartlands. haringey.sch.uk
CHROMEBOOKS We provide a self-service Chromebook trolley solution bookable through our Room Booking system in addition to our normal IT desktop solution.
23
FINANCE SERVICES FINANCE
FORMS
PROCEDURES
All forms are held on the Google Drive:
The full set of Heartlands High School financial management and administration policies and procedures can be found on Google Staff Shared Drive\Financial Management and Administration\ HHSFinancialProceduresHandbook2015. This section describes the procedures to follow when making purchases on behalf of the school, claiming re-imbursement and cash handling. These procedures are mandatory and failure to follow them may result in disciplinary action. If you have any queries, please contact the Finance Office.
@ finance@ heartlands. haringey.sch.uk
•
Purchase Orders: Google Staff Shared Drive\Finance Forms\ Finance Purchase Order Form
•
Purchase Order – Days to order: Google Staff Shared Drive\Finance Forms\Purchase Order Days
•
Petty Cash up to £45.00 – Google Staff Shared Drive\Finance Forms\ Petty Cash (Cash) Up to £45.00
•
Petty Cash from £45.01 – T:\Forms\ Finance Forms\Staff Expenses (BACS) from £45.01
PURCHASE ORDERS For purchase orders between £1,000 and £24,999, three written quotes must be obtained. Where it is not practical to obtain the minimum number of quotations, or if the lowest price is not accepted, please
24
PETTY CASH
contact Anthony Latchana, Business Manager or Robert Barr, Director of Finance and Business Development. To place an order for goods or services, please complete a purchase order form, providing details of the purchase, including item code, description, price (excluding VAT) and if an online order, please email the URL to Finance: finance@heartlands.haringey.sch.uk. The purchase order must be signed off by the budget holder and expenditure details entered against their budget (this will enable them to keep their accounts up to date). The form should then be submitted to the Finance Department for processing. When goods arrive, please check them against your order to ensure that the items are correct. Please also ensure that the goods are in satisfactory condition. If goods are damaged, please speak to the Finance Department who will liaise with the seller for a replacement. The invoice will be paid only when Finance receives confirmation that: 1. all goods have been received in satisfactory condition; and, 2. the budget holder has signed off the invoice for payment.
REIMBURSEMENT @ finance@ heartlands. haringey.sch.uk
Petty cash is held by the Finance Office and the Autism Provision. In exceptional circumstances, when staff make personal payments for goods and services, they must first obtain approval from their Line Manager and the Finance Department should be informed. It is mandatory that Line Managers authorise expense claims before reimbursements are made to staff. When authorising transactions, the budget holder is confirming the appropriateness of the expenditure and that the goods and services are necessary for the purposes of the school. The budget holder is also responsible for ensuring that there is sufficient budget to cover the expense and that supporting documentation, such as a receipt, is presented. When claiming reimbursement from the Finance Department or the staff member authorised to hold petty cash, an itemised receipt must be attached to the Petty Cash Request claim form, which must also be signed off by the budget holder. Petty Cash claims for ÂŁ45.00 or less will be reimbursed in cash, any claims
25
for expenditure over £45.00 will be paid electronically by BACS (see page 24 for the appropriate form).
GIFT CARDS & REWARDS REQUESTS Gift vouchers and other rewards may be used in recognition of students’ achievement. Reward requests must have the pupil’s name and reason as to why they are receiving the prize. All orders must be authorised by the budget holder and reimbursement should comply with Petty Cash reimbursement procedures (see above).
ORDERING GOODS ONLINE If you need to order goods online, you must obtain your Line Manager’s written authorisation before ordering, follow the Purchase Order procedure (see pages 24 & 25).
26
Personal credit cards must not be used to order goods and services for the school. If you need to do this, please speak to Anthony Latchana, Business Manager, in the first instance.
CASH From time to time, it may be necessary for cash to be collected from students and staff. Any cash collected must be handed into the Finance Department and should never be held in Faculty offices. Any funds received will be registered by the Finance Department and paid into the Heartlands High School bank account.
PARENTPAY Heartlands is a cashless school and we encourage parents and staff to use our e-payment system to pay for dinner money, trips and all other school activities. This can be done online using the secure website for Parentpay on www.Parentpay.com or through local stores where the Paypoint logo is displayed. New staff members: All new members of staff are issued with an activation
letter to allow access to Parentpay. Once received, log onto www.Parentpay.com and follow the instructions. You will be
prior to the event, the student may not be able to attend. Once the trip is confirmed with the Finance Department,
prompted to change the username and password for your future logins. This will enable you to put funds into the account to pay for dinner and any other meals/ drinks bought from the Restaurant or Café (by Student Services).
parents can pay for the service online or the student may request a barcode letter from Reception to pay for the service at a Paypoint. The school does not accept cash or cheques for payment of trips and events, except in exceptional circumstances. Please refer to the Finance Department if you have any queries.
School Trips: Staff in charge of school trips, or any other school activity that requires payment, should give the Finance Department as much notice as possible, and provide details of the trip: •
a list of students and their names
•
cost of trip/activity
•
date of trip/activity, and
•
payment deadline.
Parents should be given enough time to pay for trips. If payment is not received
@ finance@ heartlands. haringey.sch.uk
TRAVEL EXPENSES POLICY More information can be found regarding the Travel Expenses policy as follows: Google Staff Shared Drive\Finance\Travel and Expenses Policy.
Please note, a full policy list can be found on the Google Staff Shared Drive at this link https://goo.gl/bBV19f Please ensure you look at all of these documents. If you have any questions, please contact HR or your line manager.
27
SCHOOL INFORMATION The school's DFE number is 309 4705
HOS
Head of Subject
HR
Human Resources
IAG
Information, Advice & Guidance
ITT
Initial Teacher Training
LAC
Looked After Child
T 020 8826 1230 F 020 8826 1231
LSA
Learning Support Assistant
LSCB
Local Safeguarding Children’s Board
ACRONYMS
MAP
Multi-Agency Panel
NQT
Newly Qualified Teacher
AFA Achievement for All, the process of reporting and monitoring levels
PP
Pupil Premium
PPA
Planning, Preparation and Assessment
AFL
Assessment for Learning
PLTS
Personal Learning and Thinking Skills
APP
Assessing Pupil Progress
ASD
Autism Spectrum Disorder
AST
Advanced Skills Teacher
RAISEonline – Reporting and Analysis for Improvement through School SelfEvaluation
BSP
Behaviour Support Plan
SDP
EAL
English as an Additional Language
EHCP
Education Health & Care Plan
SEARCH School Matters, Effort, Achievement, Responsibility, Character, High Aspirations
EWO
Educational Welfare Officer
FSM
Free School Meals
GT
Gifted and Talented
GTP HCT
Graduate Teacher Programme Heartlands Community Trust
HHS
Heartlands High School Station Road Wood Green London, N22 7ST
School Development Plan
SEF
Self Evaluation Form
SEN
Special Educational Needs
SIMS School Information Management System SIP
School Improvement Partner
SLT
Senior Leadership Team
Heartlands High School
SSAT
Special Status Academy Trust
HLTA
Higher Level Teaching Assistant
TF
Teach First
HOF
Head of Faculty
VT
Vertical Tutoring
HOH
Head of House
28
EMAIL ADDRESSES Main Office Facilities Human Resources IT Support Reprographics Finance Lettings Reception All Staff Senior Leadership Team All Heads of Faculty All English Faculty All Maths Faculty All Science Faculty All Arts Faculty All Design Faculty All Computing/Business Faculty All Modern Foreign Languages Faculty All Humanities Faculty All Heads of House Head of House, Aquila Head of House, Cygnus Head of House, Lacerta Head of House, Pegasus Head of House, Scorpiuz All Year 7 Students All Year 8 Students All Year 9 Students All Year 10 Students All Year 11 Students
office@heartlands.haringey.sch.uk facilities@heartlands.haringey.sch.uk hr@heartlands.haringey.sch.uk itsupport@heartlands.haringey.sch.uk reprographics@heartlands.haringey.sch.uk finance@heartlands.haringey.sch.uk school.lettings@heartlands.haringey.sch.uk reception@heartlands.haringey.sch.uk all.staff@heartlands.haringey.sch.uk slt@heartlands.haringey.sch.uk head.of.faculty@heartlands.haringey.sch.uk english.faculty@heartlands.haringey.sch.uk maths.faculty@heartlands.haringey.sch.uk science.faculty@heartlands.haringey.sch.uk arts.faculty@heartlands.haringey.sch.uk design.and.techonology.faculty@heartlands.haringey.sch.uk computing.and.business.faculty@heartlands.haringey.sch.uk mfl.faculty@heartlands.haringey.sch.uk humanities.faculty@heartlands.haringey.sch.uk head.of.house@heartlands.haringey.sch.uk aquila@heartlands.haringey.sch.uk cygnus@heartlands.haringey.sch.uk lacerta@heartlands.haringey.sch.uk pegasus@heartlands.haringey.sch.uk scorpiuz@heartlands.haringey.sch.uk year-7@heartlands.haringey.sch.uk year-8@heartlands.haringey.sch.uk year-9@heartlands.haringey.sch.uk year-10@heartlands.haringey.sch.uk year-11@heartlands.haringey.sch.uk
A full contact list can be found in the Human Resources Documents folder on the Google Staff Shared Drive.
29
FAQS Below are some of the questions that are often asked by new staff members, please refer to your line manager if you have any further questions: Where is my personal file kept?
Where can I collect/find postage?
In a secure cupboard in the main office with HR. These files are confidential and are not to be removed from the office. Staff can access them as per the Freedom of Information legislation.
Each member of staff has a pigeon hole in the staff workroom on the 5th floor. All post and parcels can be located here daily.
What are the standard fonts and requirements when corresponding internally and externally?
All items should be taken to �eception by 3.00pm on the day of required postage.
As a school, we use calibri as our standard font at 11pt. When can I access the school to work? Term Time Weekdays – 7.00am – 7.00pm Term Time Weekends – 9.00am – 4.00pm Holiday Weekdays – 9.00am – 4.00pm How can I find out about the curriculum? The curriculum booklets are located on our website, or a hard copy can be picked up from the office. How do I find out about which meetings I need to attend? Please access the school calendar to view regular scheduled meetings. How can I request leave? Please fill in the Leave Request form on the Google Staff Shared Drive or complete the pink Leave Request form found in the 5th floor staff workroom and hand to your line manager. Where can I find out about current events?
30
Each Friday, an electronic staff bulletin is shared with staff detailing the events for the following week. Should you wish to add items to this bulletin, please send information to Allison Farnham-Davies and Melissa Jones by 11.00am each Friday.
How do I send post?
What are the term dates? Please find these on the school website. How can I get support in class because a student is misbehaving? If a student has received a red card, contact or send a student to Student Services and a senior member of staff who is on call will come to your classroom. What happens if it is raining during break and lunchtime? If a wet break is required (10.30 – 10.45am) then an email will be sent. Students and staff will go to their tutor bases during this time. If it is wet at lunch, students will be housed in the auditorium, library and sports hall when they are free. What do I do if a student is sick? Students should be sent to Student Services with a note if you feel that they are genuinely ill. Please do not send students for water or minor complaints of illness. What do I do if a student wants to go to the toilet during a lesson? Only students with medical passes have permission to go to the toilet during lessons. No other students should be allowed out of class during learning time.
EMERGENCY STAIRWELL
MAP
COMMUNITY ENTRANCE MAIN CORRIDOR LIBRARY S3.3
S3.4
ENGAGE
S3.5 S3.6A
S3.6
ADMINISTRATION OFFICE
CENTRAL FORUM
S3.7
HEAD TEACHERS OFFICE
S3.9
BUSINESS MANAGERS OFFICE
S3.8
CONFERENCE ROOM S3.11
NORTH STAIRWELL
S3.10
ASD PROVISION LEVEL 1&2
NORTH 5
SOUTH STAIRWELL
INSPIRE ROOM
(students/ visitor entrance)
GATE 2
1
RECEPTION ASD INSPIRE ROOM
RECEPTION
GATE 3 (ASD provision gate only)
BLEACHER MUGAS (multi-use games areas) YEAR 8 LINE UP ZONE
STAGE
AUDITORIUM
RESTAURANT
EMERGENCY STAIRWELL COMMUNITY ENTRANCE
SPORTS HALL
DRAMA STUDIO
CAFE MAIN CORRIDOR S3.2
STUDENTS SERVICES
LIBRARY
N3.2
S3.3
S3.4
FACILITIES
N3.1
N3.3
S3.5
N3.4
YEAR 9 LINE UP ZONE
NORTH PLAYGROUND
YEAR 10 LINE UP ZONE
N3.5
S3.6A S3.6
3
CENTRAL FORUM
S3.7
YEAR 7 LINE UP ZONE
S3.9 S3.8
FIRE MUSTER POINT
N3.6 N3.7 N3.8 N3.9 N3.10
SOUTH PHYSICAL EDUCATION COMPUTING BUSINESS STUDIES
PEGASUS
S3.11
NORTH STAIRWELL
S3.10 N3.11 S3.13
S3.14
SOUTH 3
SOUTH STAIRWELL
NORTH 3
GATE 2
3
NORTH ENGLISH HUMANITIES
S3.12
(students/ visitor entrance)
AQUILA
31
EMERGENCY STAIRWELL FOOD
VIEWING GALLERY
TEXTILES
SPORTS HALL
MAIN CORRIDOR COMPUTERS
S4.1 F4.13
S4.2 S4.3
F4.12
F4.11
F4.10
LEARNING SUPPORT
N4.1
HEAD’S PA
N4.2
HEAD OF SCHOOL OFFICE
S4.5
N4.3
N4.4
N4.5
S4.4 S4.7
S4.6
N4.6
S4.9
N4.7 N4.11
S4.11
4
S4.8
N4.9 N4.8 S4.13
NORTH STAIRWELL
S4.10
SOUTH
N4.10
MATHEMATICS MODERN FOREIGN LANGUAGES
S4.15 S4.12
S4.14
NORTH 4
SOUTH STAIRWELL
SOUTH 4
4
SCORPIUZ
NORTH ENGLISH HUMANITIES ARTS MEDIA
CYGNUS AQUILA
EMERGENCY STAIRWELL F5.24
F5.23
F5.22
F5.21
SPORTS HALL
FORUM
F5.20
VEIWING GALLERY
MAIN CORRIDOR
PERIPATETIC MUSIC ROOM
S5.1 F5.15
F5.14
F5.13
N5.1
S5.2
N5.2
S5.3
N5.4
N5.3
S5.4 S5.5 N5.6 N5.5
5
S5.6
SOUTH SCIENCE DESIGN & TECHONOLOGY
LACERTA
32
N5.7
N5.8
S5.7
N5.9 S5.9 S5.8
S5.10
SOUTH 5
SOUTH STAIRWELL
NORTH 5
NORTH STAIRWELL
5
NORTH ARTS MEDIA
CYGNUS