How HIPAA Compliant Transcription Service Helps

How HIPAA Compliant Transcription Service Helps

HIPAA compliant medical transcription service is absolutely essential for healthcare practices as it ensures legal compliance and patient privacy. Patient information needs to be kept confidential while being effectively documented for future reference. The increasing volume of transcription requirements has made outsourcing popular in the medical circles, but it is critical that healthcare practices ensure they outsource to companies that offer HIPAA compliant medical transcription service.

HIPAA compliance saves healthcare providers from professional and legal risks and penalties. In view of this, most established medical transcription companies offer HIPAA compliant medical transcription outsourcing services.

What is Medical Transcription Outsourcing?

Medical transcription involves converting dictations by physicians into the required digital format. The dictations basically consist of diagnosis, treatment options, procedures, patients’ reaction to the treatment, and so on. The dictated files are usually in the form of progress notes, consultation notes, referral letters, chart notes, physical reports, laboratory reports, discharge summaries, psychiatric evaluation notes, and operative reports.

Medical transcription companies employ state-of-the-art technologies to ensure that the transcription is handed back on time. Stringent measures are also taken to ensure the medical data stays safe and does not fall into unauthorized hands.

Sophisticated encryption technology for the data transfer, password protected data, and firewalls are some of the measures that an efficient medical transcription company employs to ensure the confidentiality of patient data. Reliable transcription companies also provide total end-to-end workflow management solutions. Quality and accuracy are also of utmost importance in medical transcription. Each transcribed document passes through three levels of quality checks.

Moreover, a medical transcription company offers physicians a choice of dictation modes which usually includes toll-free dial-in or via digital dictation machines. An efficient medical transcription firm can also offer customizable and aggressive TAT (turnaround times).

Importance of Ensuring HIPAA Compliance HIPAA compliance is crucial for your healthcare practice. Effective HIPAA compliant medical transcription outsourcing ensures legal compliance and patient satisfaction, and safeguards the reputation of your hospital or practice. Lack of compliance and unauthorized disclosure can lead to legal wrath in the form of civil and criminal penalties.

Here are some of the advantages of ensuring HIPAA compliance when you outsource medical transcription: 

Security, confidentially and privacy of patient data and records guaranteed

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Patient confidence and industry confidence gained

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Significantly reduced risk of legal wrath

Trained and Knowledgeable Professionals Work for You The transcribers at a medical transcription company are trained in all security aspects plus medical terminologies in order to ensure that they transcribe accurately.

In addition, they are also trained in HIPAA compliance. The work environment of a HIPAA-compliant medical transcription service provider is safe with passwordprotected and firewall-enabled computers, secure servers, and much more. In addition, they also have secure modes of file transfer such as 256-bit encryption for browser-based transfer and secure FTP servers. All this ensures the confidentiality of patient information as it passes between the health provider’s office and the transcription company.

HIPAA compliant medical transcription service will help physicians, hospitals, private practitioner clinics, nursing homes and other healthcare practices streamline their functioning and focus greater on delivering quality patient care. When their data is in the hands of an experienced and reputed medical transcription company, physicians and healthcare practices have nothing to worry about since HIPAA compliance is guaranteed.

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