MULS Election Guide 2020/21

Macquarie University Law Society 2020/2021 Election Guide

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CONTENTS CONTENTS .................................................................................................................................................. 2 KEY ELECTION DATES 2020 ...................................................................................................................... 6 How to Apply: Nomination Checklist ......................................................................................................... 7 Board Elections and Executive Officer Appointments ............................................................................. 8 Nominee Engagement with Voters ............................................................................................................. 8 Election Period ............................................................................................................................................ 8 Unfilled positions ........................................................................................................................................ 8 AGM ............................................................................................................................................................. 8 Details of the Returning Officer.................................................................................................................. 9 Details of the MULS President.................................................................................................................... 9 MULS ELECTIONS — ‘THE BIG 5’ ............................................................................................................ 10 EXECUTIVE COUNCIL – ROLES & RESPONSIBILITIES ......................................................................... 12 The Board .................................................................................................................................................. 12 President.................................................................................................................................................... 13 Time Commitment ................................................................................................................................... 13 Portfolio ................................................................................................................................................... 13 Attributes ................................................................................................................................................. 13 Final Note ................................................................................................................................................ 14 Secretary.................................................................................................................................................... 15 Time Commitment ................................................................................................................................... 16 Portfolio ................................................................................................................................................... 16 Attributes ................................................................................................................................................. 16 Final note ................................................................................................................................................. 16 Treasurer ................................................................................................................................................... 17 Time Commitment ................................................................................................................................... 17 Portfolio ................................................................................................................................................... 17 Attributes ................................................................................................................................................. 18 Final note ................................................................................................................................................. 18 Director (Education) .................................................................................................................................. 19 Time commitment: ................................................................................................................................... 19 Portfolio: .................................................................................................................................................. 19 Attributes: ................................................................................................................................................ 19 Final Note: ............................................................................................................................................... 20 Director (Social Justice) ........................................................................................................................... 21 Time commitment .................................................................................................................................... 21 Portfolio ................................................................................................................................................... 21 Attributes ................................................................................................................................................. 21 Final Note ................................................................................................................................................ 22 Director (Career Engagement).................................................................................................................. 23 Time Commitment ................................................................................................................................... 23 Portfolio ................................................................................................................................................... 23 Attributes ................................................................................................................................................. 24 Final Note 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Director (Competitions) ............................................................................................................................ 25 Time Commitment ................................................................................................................................... 25 Portfolio ................................................................................................................................................... 25 Attributes ................................................................................................................................................. 26 Final Note ................................................................................................................................................ 26 Director (Publications) .............................................................................................................................. 27 Time Commitment ................................................................................................................................... 27 Portfolio ................................................................................................................................................... 27 Key Qualities ........................................................................................................................................... 28 Final Note ................................................................................................................................................ 28 Director (Events) ....................................................................................................................................... 29 Time commitment: ................................................................................................................................... 29 Attributes ................................................................................................................................................. 29 Final notes ............................................................................................................................................... 29 COVID-19 Related information ................................................................................................................ 30 Director (Marketing) .................................................................................................................................. 31 Time Commitment ................................................................................................................................... 31 Portfolio ................................................................................................................................................... 31 Attributes ................................................................................................................................................. 31 Final Note ................................................................................................................................................ 32 The Executive Officers .............................................................................................................................. 33 Administration ........................................................................................................................................... 34 Time Commitment ................................................................................................................................... 34 Portfolio ................................................................................................................................................... 34 Attributes ................................................................................................................................................. 34 Final Note ................................................................................................................................................ 34 Campus Experience .................................................................................................................................. 35 Time Commitment ................................................................................................................................... 35 Portfolio ................................................................................................................................................... 35 Attributes ................................................................................................................................................. 36 Final Note ................................................................................................................................................ 36 Social Justice Advocacy........................................................................................................................... 37 Time Commitment ................................................................................................................................... 37 Portfolio ................................................................................................................................................... 37 Attributes ................................................................................................................................................. 38 Final Note ................................................................................................................................................ 38 Community Outreach ................................................................................................................................ 39 Time commitment .................................................................................................................................... 39 Portfolio ................................................................................................................................................... 39 Attributes ................................................................................................................................................. 39 Final Note ................................................................................................................................................ 39 Sponsorship .............................................................................................................................................. 41 Time Commitment ................................................................................................................................... 41 Portfolio ................................................................................................................................................... 41 Duties and expectations........................................................................................................................... 41 Attributes ................................................................................................................................................. 41 Final Note ................................................................................................................................................ 41 Corporate Careers x 2 ............................................................................................................................... 42 Time commitment .................................................................................................................................... 42 Portfolio ................................................................................................................................................... 42 Page 3 of 74

Attributes ................................................................................................................................................. 42 Final Note ................................................................................................................................................ 43 Public Interest Careers ............................................................................................................................. 44 Time Commitment ................................................................................................................................... 44 Portfolio ................................................................................................................................................... 44 Attributes ................................................................................................................................................. 44 Final Note ................................................................................................................................................ 44 Competitions — Foundations x 2 ............................................................................................................. 45 Time Commitment: .................................................................................................................................. 45 Portfolio: .................................................................................................................................................. 45 Attributes: ................................................................................................................................................ 45 Final Notes: ............................................................................................................................................. 45 Competitions — Advocacy x 2 ................................................................................................................. 47 Time Commitment ................................................................................................................................... 47 Portfolio ................................................................................................................................................... 47 Attributes ................................................................................................................................................. 47 Final note ................................................................................................................................................. 48 Competitions — Professional Skills x 2 .................................................................................................. 49 Time Commitment ................................................................................................................................... 49 Portfolio ................................................................................................................................................... 49 Attributes ................................................................................................................................................. 49 Final Note ................................................................................................................................................ 50 Competitions — Externals ........................................................................................................................ 51 Time Commitment ................................................................................................................................... 51 Portfolio ................................................................................................................................................... 51 Attributes ................................................................................................................................................. 51 Final Note ................................................................................................................................................ 52 Editor.......................................................................................................................................................... 53 Time Commitment ................................................................................................................................... 53 Portfolio ................................................................................................................................................... 53 Attributes ................................................................................................................................................. 53 Final Note ................................................................................................................................................ 53 Editor-in-Chief ........................................................................................................................................... 54 Time Commitment ................................................................................................................................... 54 Portfolio ................................................................................................................................................... 54 Attributes ................................................................................................................................................. 54 Final Note ................................................................................................................................................ 55 IT................................................................................................................................................................. 56 Time Commitment ................................................................................................................................... 56 Attributes ................................................................................................................................................. 56 Final Note ................................................................................................................................................ 56 Sport........................................................................................................................................................... 57 Time Commitment ................................................................................................................................... 57 Portfolio ................................................................................................................................................... 57 Attributes ................................................................................................................................................. 58 Final Note ................................................................................................................................................ 58 Socials x 2 ................................................................................................................................................. 59 Time Commitment ................................................................................................................................... 59 Portfolio ................................................................................................................................................... 59 Attributes ................................................................................................................................................. 59 Page 4 of 74

Final Note ................................................................................................................................................ 59 Publicity x 2 ............................................................................................................................................... 60 Time Commitment ................................................................................................................................... 60 Portfolio ................................................................................................................................................... 60 Attributes ................................................................................................................................................. 61 Final Note ................................................................................................................................................ 61 ELECTION REGULATIONS ....................................................................................................................... 62 Section 1 – Preamble .............................................................................................................................. 62 Section 2 – Definitions ............................................................................................................................. 62 Section 3 – Eligibility ................................................................................................................................ 64 Section 4 – Timeline ................................................................................................................................ 64 Section 5 – Voting.................................................................................................................................... 65 Section 6 – Campaigning ......................................................................................................................... 66 Section 7 – Returning Officer ................................................................................................................... 66 Section 8 – Election Results .................................................................................................................... 68 Section 9 – Guides .................................................................................................................................. 68 Section 10 – Breaches and Penalties ...................................................................................................... 68 Section 11 – Transition ............................................................................................................................ 70 Section 12 – Stays ................................................................................................................................... 71 SAMPLE NOMINATION FORM .................................................................................................................. 72 NOMINATION FORM .................................................................................................................................. 73

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KEY ELECTION DATES 2020 •

Monday 21 September, 9am - Nominations open

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Friday 2 October, 5pm - Nominations close

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Saturday 3 October, 9am - Publish Candidate Guide and question period opens

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Wednesday 7 October, 5pm - Question period closes

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Thursday 8 October, 9am - Applicants sent questions

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Saturday 10 October, 5pm - Applicants must answer and send questions to elections@muls.org prior to deadline •

Sunday 11 October, 9am - Q&A Guide published

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Monday 12 October, 9am - Polls open

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Wednesday 14 October, 5pm - Polls close

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Thursday 15 October, Time TBC - MULS AGM

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Sunday 18 October, 10am - 3pm - Board Handover and Induction

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Sunday 25 October, 10am - 3pm - Executive Induction/Handover

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How to Apply: Nomination Checklist Nominations open Monday 21 September, 9am Nominations close Friday 2 October, 5pm **No nominations will be accepted after this time** • • • • • • •

Board Members must be available for the Board Induction on Sunday 18 October.

Board and Executive Members must be available for the Executive Induction on Sunday 25 October.

Updates to the MULS Election will be posted on Facebook, the MULS Website, or emailed to students.

All nominations must be in a Word document format (not .pdf).

All nominations must be seconded by two other Macquarie University Law students, who must supply their student email address.

All nominees must be a MULS member.

The nomination form can be found at the end of this guide or downloaded here.

Below is everything you need to apply for a MULS position.

Board nominations: 1. Must provide a Candidate statement (maximum 300 words) which will be published in the MULS Candidate Guide and disseminated to all members. This will be filled out in the nomination form.

2. Must provide a passport-sized photo.

3. Nominations must acquire the written (or electronic) signature of the incumbent Board member. i. The signature will be provided once the nominee has directly contacted the current office-bearer and demonstrated a genuine interest in the position for which they are nominating for. Please ask any questions you might have about the position. This ensures nominees understand the responsibilities and duties of the role they are nominating for.

4. You will be asked to answer questions during the Question Period. Questions will be sent to you on the morning of Thursday 8 October and answers must be submitted before Saturday 10 October, 5pm. These will be published in the MULS Candidate Guide and disseminated to all members.

Executive nominations 1. Must provide a Candidate statement (maximum 300 words) in ‘word format’. This will be filled out in the nomination form.

2. Must provide a resume in ‘word format’. Resumes must have identifying features removed (e.g. name and photo).

3. Nominations must acquire the written (or electronic) signature of the incumbent Executive Council member. a. The signature will be provided once the nominee has directly contacted the current office-bearer and demonstrated a genuine interest in the position for which they are nominating for. Please ask any questions you might have about the position. This ensures nominees understand the responsibilities and duties of the role they are nominating for.

Nominations must be emailed to the 2020 President, Daniel Lim at elections@muls.org Page 7 of 74

Board Elections and Executive Officer Appointments MULS has a dual election and appointment system. The Board is elected, whereas the Executive Officers are appointed by a combination of the incoming and outgoing Boards.

MULS members may choose to run in an election for a maximum of one (1) Board position and/or apply for one (1) Executive Officer position. As such, students may choose to run and apply for both simultaneously, or simply one or the other alternatively. As outlined above, the nomination period is the same for both Board and Executive Officer candidates. If you are applying for two positions, please submit two separation application forms.

Nominee Engagement with Voters There are a number of strict rules detailed below in the Election Regulations relating to how candidates can interact with students in relation to elections. All forms of campaigning are prohibited under these regulations. However, this does not mean that you cannot engage with candidates in order to make an informed vote. During the election period, any MULS Member can submit a question to any candidate. Candidates will have the opportunity to reply to questions.

These questions and answers will be made available prior to, and during, voting.

Furthermore, once nominations are closed all students will be provided with a Candidate Guide outlining the nominees running for election and their Candidate Statements. Students may question the Candidates on their platforms and intentions in line with the requirements made out in the Election Regulations.

Election Period Polls open via iLearn on Monday 12 October, 9am and will close on Wednesday 14 October, 5pm. More information on voting will be made available closer to the opening of elections.

Incoming Board Members will take office after the AGM on Thursday 15 October 2020. All nominees are expected to attend the AGM for the announcement of the successful candidates.

Unfilled positions If no students nominate for a Board position prior to the close of nominations, then this position is eligible to be filled at the Annual General Meeting (AGM) in accordance with the Election Regulations below. If the position is not filled at the AGM, then it can be filled as a casual vacancy in accordance with the Constitution.

AGM The MULS AGM will be held on Thursday 15 October 2020. The time and venue are to be announced. This year, our AGM will be in person, but you will have an option to dial in. However, some aspects of the meeting such as the Financial Report by the Treasurer will not be broadcasted to the digital participants. This event will not be recorded.

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Details of the Returning Officer TBC

Details of the MULS President Daniel Lim Email: president@muls.org; email elections@muls.org for election enquiries and nominations.

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MULS ELECTIONS — ‘THE BIG 5’ What?

MULS is a voluntary, unincorporated body that aims to represent the interests of all law students at Macquarie University. At over 45 years old, the Society has seen a few hundred Executive Members filter through its offices. The MULS Executive Council has provided students with countless opportunities in professional, academic and social pursuits.

When?

Elections are held in the second semester of each academic year. The precise date changes each year based on Constitutional requirements and the structure of the academic year.

Voting will be made available to both external and internal students online.

Who? In 2021, MULS will be governed by 33 Executive Council Members. These include the President, the Secretary, the Treasurer, seven (7) Directors of Departments and twenty-three (23) Executive Officers working within the Departments. The diagram below illustrates the Executive Council:

MULS has a dual election and appointment system. The Board is elected, whereas the Executive Officers are appointed by the incoming and outgoing Boards.

The following positions that comprise the Board include: • President • Secretary • Treasurer • Director (Education) • Director (Social Justice) • Director (Career Engagement) • Director (Competitions) • Director (Publications) • Director (Events) • Director (Marketing) Page 10 of 74

The following Executive Officers are appointed by the incoming and outgoing Boards: • Executive Officer (Administration) • Executive Officer (Campus Engagement) • Executive Officer (Corporate Careers) x 2 • Executive Officer (Public Interest Careers) • Executive Officer (Sponsorship) • Executive Officer (Social Justice Advocacy) • Executive Officer (Community Outreach) • Executive Officer (Competitions - Advocacy) x 2 • Executive Officer (Competitions - Professional Skills) x 2 • Executive Officer (Competitions - Foundations) x 2 • Executive Officer (Competitions - Externals) • Executive Officer (Brief Editor-in-Chief) • Executive Officer (Editor) • Executive Officer (Publicity) x 2 • Executive Officer (IT) • Executive Officer (Socials) x 2 • Executive Officer (Sports)

Why? The opportunities gained in holding an Executive position on MULS are endless. Apart from the wealth of personal experiences that such a role can provide, there is also the bigger idea of contributing back to the University and encouraging student engagement. The sky is the limit in terms of what you can do to help improve the student experience at Macquarie University. Being an Executive Council Member will also assist you in developing interpersonal and professional skills. However, if you wish to be on the MULS Executive Council… **YOU MUST BE PREPARED TO COMMIT TO THE NOMINATED ROLE’S RESPONSIBILITIES!** Make sure that you do your research properly and know what is expected of you as an Executive Council Member. Holding office is a large time commitment and should not be underestimated.

How? Please follow the outline on page 7 of this election guide.

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EXECUTIVE COUNCIL – ROLES & RESPONSIBILITIES Below contains information about the constitutional requirements of the various Executive Council Members as well as general notes. This should provide you with some understanding of the requirements for the position. If you have any further questions about the role, then you should contact the current office holder or closest equivalent.

As an Executive Council Member, you are required to act in the best interests of all MULS members, attend all MULS meetings, undertake a thorough handover with your successor and assist with the marketing of MULS events and initiatives (see s 9.1 of the MULS Constitution).

Executive Council members are also required to contribute to the overall running of the Society by assisting in all activities of the Society. Highlighted above, the Executive Council is divided into two tiers — the Board and the Executive Officers. There are ten (10) Board members and twenty-six (26) Executive Officers.

The Board The Board is the primary decision-making body of MULS. Along with fulfilling their individual constitutionally prescribed duties (as set out below), the Board has the exclusive power to make decisions regarding budget and sponsorship, regulatory approval of department events and initiatives, investment of the Society’s funds and determining and adopting MULS policies, among other things (see s 7.8 of the MULS Constitution).

Hence, being a Board member is a huge responsibility. Besides being responsible for your own events, initiatives and department, you are also a critical voice when deciding MULS’ direction and overall effectiveness. As such, sound judgment, excellent communication skills and outstanding organisational abilities are required to be a desirable Board member.

The members of the 2020 Board are outlined below.

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President Current Office-Bearer: Daniel Lim – president@muls.org 23.1 The President shall: (a) be accountable to all Members of the Society; (b) oversee the general functioning and operation of the Society; (c) direct, coordinate and supervise the work of the Executive Council Members; (d) direct, coordinate and supervise the operations of the Student Engagement Department; (e) direct activities and manage the affairs and faithful conduct of the Society; (f) chair all meetings of the Board, all meetings of the Executive Council and all General Meetings; (g) be the primary contact between the Law School and the Society; (h) be a co-signatory to the Society’s bank accounts (if any); and (i) prepare and release written bi-annual reports on the activities of the Society. (j) perform the evaluative and disciplinary role of the Secretary under section 8.2 (b) where a conflict of interest arises.

Time Commitment 30-35 hours per week.

You will be required to commit extensive amounts of time preparing for the year ahead during the Summer break of 2020-2021.

Portfolio The President is responsible for the entire operations of the society. The buck will always stop with you. A large amount of the President’s work is behind the scenes preparations, emails, phone calls and meetings. Balancing your professional and personal obligations with MULS, the ACNC, ALSA with your study is difficult and if you are not organised you can become overwhelmed very quickly.

You will be required to attend events for the law school, give speeches, meet with sponsors and network with other law societies. You will also be maintaining and developing relationships with various stakeholders. As Matthew said last year, this is a serious role with real-world consequences if things go wrong. Candidates should apply to this role with a view that if they are successfully voted in, they will be at the helm of a medium-sized company over which they have unlimited personal responsibility.

Aside from the serious ‘doom and gloom’ above, MULS President is an extremely rewarding and enjoyable role. You will be given opportunities to meet new people from across Australia and the world, make life-long friends and will be involved in affecting the university experience for students at Macquarie and across Australia through ALSA. MULS President is a role that you get out what you put in. Make the most of it and take advantage of the opportunities you will be given to create positive change for others.

Attributes Time management: There will be times where you will be required to make choices about how you allocate you time in the role. You will need to be able to quickly respond to issues when they arise and be contactable whenever you are needed. Often, MULS cannot wait, and you will need to Page 13 of 74

prioritise these tasks over your studies and work commitments.

Communication: The primary attribute required for this role is good communication skills. You will be required to attend meetings with firms and stakeholders, draft speeches and reports and deal with conflict inside and outside of the Executive team.

Professionalism: You will be required to address all issues with professionalism. Of course, there will be times where being informal is OK. However, when dealing with external stakeholders and sponsors professionalism is key.

Resilience: Resilience is a major requirement for this role. You will be under constant pressure to deliver outcomes for the Society and will likely face criticism from those inside and outside of MULS. MULS is a year-long commitment and as President, there will rarely be a time where there is not work to be done. Taking care of yourself and recognising signs of burnout will become vital.

Decisiveness: Every day you will be faced with decisions to make which could have reputational, monetary and relationship impacts. The successful candidate will need to back themselves on all decisions and not crack under pressure from competing views of members, stakeholders or the Executive Council.

Final Note This year has been a unique and challenging one for MULS to say the least. A big part of your role will be to deal with the aftermath of COVID-19 and attempt compensate students for the opportunities that they missed due to the pandemic. The events of this year have significantly changed the way MULS operates and opened up new opportunities and technological capabilities for the society, which you may want to consider utilising during your term. 2021 is the perfect opportunity for new ideas, events and initiatives. Treat the year like a blank slate, and try something new for the society.

You will be very busy but ultimately, the work is enjoyable. You will gain invaluable leadership experience as well as experience in corporate governance, tax, charities and much more. You will become close friends with people you meet along the way and even those from other law societies across Australia.

Finally, I would just like to say that I will be around next year to support whoever is successful in being elected. The sharing of knowledge and experience is essential for this role. The majority of your time will be spent doing tasks that are not ‘glamorous’ such as preparing documents, planning and making decisions about the budget etc. However, the most rewarding part of the job is knowing the impact that you’ve had on the experience of MULS members throughout the year.

If you have any questions about the role please do not hessite to send me a message or email to president@muls.org. Good luck!

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Secretary Current Office-Bearer: Morgan Graham – administration@muls.org 23.2. The Secretary shall: (a) serve as chairperson on all Board meetings, Executive Council meetings and/or General Meetings in the event of the incapacity, sanction or death of the President; (b) be responsible for evaluating the performance of the Executive Council, and of individual Executive Council Members, giving guidance as to their performance and instigating the process for suspension or the declaration of a position vacant when an (c) Executive Council Member is significantly underperforming or resigns; ensuring compliance with the University code of conduct by the Executive Council Members; (d) assume a caretaker role over a Director ’s portfolio in the event of a Director resigning or suffering incapacity or sanction. The caretaker role is for the duration of the incapacity or sanction (or until the matter has been resolved or the Director replaced pursuant to clause 19); (e) oversee the handover process and facilitate the smooth transition between Executive Councils from year to year, including training for new Executive Council members; (f) be responsible for all generalised correspondence of the Society, including the regular collection and dissemination of mail; (g) ensure accurate recording and annotation of all Board and Executive Council meetings and General Meetings; (h) ensure accurate recording of all reports of the Executive Council and any subcommittees; (i) update any amendments made to the Constitution at any General Meeting within ten days of that meeting; (j) undertake any other administrative tasks required by the Executive Council for the efficient operation of the Society; (k) be a co-signatory of the Society’s bank account (if any); (l) be responsible for circulating formal notice of all Board and Executive Council meetings and General Meetings, as well as calling for agenda items and circulating agendas; and (m) oversee the proper maintenance of law noticeboards and ensure that individual Executive Council Members are responsible for postage and removal of marketing materials. (n) assist the President in liaising with and maintaining a positive relationship with the Law School, the Arts Faculty, Campus Engagement and the University administration; (o) delegate their responsibility under clause 23.2 (b) to the President where: (i) an actual, potential or perceived Conflict of Interest arises; and/or, (ii) the President receives notice of a Conflict of Interest under clause 16.4 and a Conflict of Interest motion is brought before the Board at a duly convened Board Meeting and passed by Special Majority.

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Time Commitment While it depends on the time period, this role involves (on average) a consistent 20-25 hours per week commitment. Your time will be spent ensuring events have been planned for and all the administrative preparation has been completed, helping other Executives in their roles and planning improvements for MULS. Portfolio The Secretary is responsible for the day-to-day internal management of the Society. You will work closely with the President and other Board and Executive members to oversee all initiatives and events, specifically ensuring that MULS acts in accordance with all its objectives, purposes and requirements (whether these be University or legal wise).

Everyday tasks include: • Organising meetings (General, Board, Executive, individual, etc.) which involves general preparation, sending notices, drafting the agenda, writing and distributing the minutes; • Liaising with internal and external stakeholders (including members of the Law School, Campus Engagement, SCLSS, NSWYL and ALSA); • Maintaining the Society’s documents and records; • Staying up to date with all initiatives and events throughout the different portfolios to ensure you can assist most effectively and answer any general enquiries directed to you; • Act as Human Resources, in that the Secretary deals with all disciplinary matters and grievances/disagreements within the team and ensures everyone is working effectively; • Any other administrative requirements of the Society (such as submitting risk assessments for events or planning a roster for O-week).

• The Secretary also works closely with the Executive Officer (Administration) who assists with the administrative requirements of the society.

Attributes A great Secretary is passionate about MULS and empowering law students generally. They are friendly, resilient, self-motivated, organised and flexible with excellent attention to detail.

Final note This role is definitely a lot of work and most of it is done “behind the scenes”. Although you might not get the public appreciation that other roles do, the people you work with will know the value you bring and appreciate you for it, and you will learn tonnes of useful skills throughout the year that you never expected to need. This work is super important and without it MULS would not be able to operate effectively. Therefore, you need to be super organised across all aspects of your life to ensure tasks are completed efficiently, this is not a role where you can let tasks pile up and complete them at the last minute.

This role has been a privilege to have and I would highly recommend anyone who has the capacity and commitment to take it on, to definitely do so. It’s been a great opportunity to really get involved with every portfolio MULS offers and work with a great team of lovely people who are really passionate about what they are doing. Good luck to anyone nominating!

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Treasurer Current Office-Bearer: Harrison Pryor – treasurer@muls.org 23.2 The Treasurer shall: (a) keep the Society’s accounting records in such a manner as shall enable true and fair accounts of the Society to be prepared from time to time; (b) keep such accounting records as to correctly record and explain the financial transactions and financial position of the Society; (c) advise on the financial implications of any motions before the Board and to make recommendations on the approach that should be taken to said motions; (d) submit to Members at each AGM accounts showing the fiscal record of that Executive Council during its term of office, and the projected finances of the Society until the beginning of the academic term in the following year; (e) be a co-signatory of the Society’s bank account (if any); (f) arrange and be responsible for the handling of monetary transactions related to all activities of the Society, including organising appropriate plans for the sale of tickets to events; (g) arrange and be responsible for the handling of petty cash; and (h) be responsible, with assistance from the Board, for the budget of each Department.

Time Commitment 10-15 hours a week.

Portfolio The treasurer is a critical position on MULS. As treasurer, you manage MULS’ finances every step of the way. The day-to-day tasks of the Treasurer include: • Paying and sending invoices; • Reimbursing Directors and Executive officers; • Maintaining the online accounting system (XERO) including; coding transactions and performing bank reconciliations; • Ensuring ACNC compliance by drafting and filing an Annual Information Statement; • Assisting external accountants and auditors to produce quarterly BAS statements and the annual audit; • Working with University staff to draft and seek approval for sponsorship agreements; • Drafting the yearly budget and ensuring that Directors and Executive officers do not exceed the budget; • Ensuring MULS meets all its taxation obligations with the Australian Taxation Office; • Making tough decisions about the allocation of funds between portfolios; • Advising all Board and Executive officers on financial matters relevant to their portfolio; • Monitoring and controlling MULS Membership payments using online payment systems and cash; • Maintaining accurate and up-to-date records for future years to look back on.

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Attributes A good treasurer is very organised and has a strong attention to detail. Excellent communication skills are a must, as this role requires communication with MULS Executive Officers and external parties via email and telephone. The ideal candidate will appreciate the responsibility that comes with this role and understand the importance of MULS' financial records remaining accurate and up to date. It is not necessary for a candidate to have an accounting/finance background, though this may assist. Sometimes the treasurer must make tough decisions in line with the best interests of the society, even if that means turning down initiatives that sound fun!

Final note MULS Treasurer is an extremely important and rewarding role. It requires a large degree of accountability and trust, with there being a huge potential for learning; the reporting requirements of a charity are unique and there are technical accounting skills to be refined as well. If you are interested in the role of MULS 2021 Treasurer and wish to be endorsed by the current Treasurer, or you have any questions about the role, please email Harrison Pryor at treasurer@muls.org Once again, this position may be particularly well suited to Commerce/Law students or those with some basic accounting knowledge. All applicants will be considered and rest assured a comprehensive handover will take place regardless of prior knowledge.

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Director (Education) Current Office-Bearer: Lucy Sheppard - education@muls.org 23.2 Director (Education) shall: (a) develop, oversee and advance academic activities to promote the education of Ordinary Members; (b) direct, coordinate and supervise the operations of the Student Engagement Department; (c) assist the Student Engagement Department to prepare, plan and run a diverse range of education events and initiatives throughout the year, including, but not limited to, publications as well as Educational speakers’ forum events; (d) where one or more councillors to attend ALSA conferences or council meetings on behalf of the Society, represent the interests of members of the Society at ALSA conference or council meetings; (e) liaise with the President in relation to submissions to matters raised at ALSA conference or council meetings; (f) assist the President in lobbying the Law School and other relevant committees and organisations, including Mentors@Macquarie, Learning Skills, Campus Wellbeing, the Student Representative Council, and any other university department; (g) to carry out duties assigned to them by the President from time to time; and (h) The Director (Education) may i. appoint, direct, coordinate and supervise the work of a subcommittee to assist him/her with the performance of their duties.

Time commitment: 10-15 hours per week.

Although this can vary depending on the time period, particularly around the beginning of semesters the time commitment may increase.

Portfolio: The Director (Education) is primarily responsible for working to support the educational needs and wellbeing of Macquarie University Law Students. You are also responsible for organising and facilitating a range of education initiatives, such as legal referencing and research workshops.

Additionally, this role also requires you to work collaboratively with other portfolios on a range of initiatives such as the Careers Guide (replacing the 2019 Education Guide) and the MULS Podcast, Justified.

The Director (Education) can also appoint a sub-committee to help with such initiatives. Additionally, the role has expanded this year to include a focus on community engagement, specifically working with Macquarie widening participation and Walanga Muru. Also, you will oversee the Education portfolio, specifically the campus engagement executive to ensure that O-Week runs effectively and that all executives in MULS are fulfilling their duties.

Attributes: Page 19 of 74

Communication: The key attribute for this role is good communication skills as you will be required to liaise with internal and external stakeholders such as the Law School and Legal Research companies to organise and implement initiatives. You will also have the opportunity to attend the monthly meetings of the New South Wales Young Lawyers Special Committee of Law Student Societies where you can discuss issues facing NSW university law societies.

Strong time management and interpersonal skills: As Director (Education) you will be required to work towards strict timelines, particularly around o-week. You will also have to work effectively with a number of different people and portfolios from across MULS. Ability to work in a team: You will have to work with the MULS team to collaborate on events and also with your sub-committee to develop the initiatives of the Education portfolio.

Creativity and Resilience: A vital attribute of the Director (Education) is to be creative and resilient with your initiatives. This year we launch the MULS podcast, Justified, which the Director (Education) manages, produces, edits and distributes. This year, with COVID-19 it as difficult to connect with students especially virtually and understanding their needs. Moving forward, it is important to be resilient with your initiatives and discuss back-up plans and moving them online.

Final Note: Do not let the title of Director (Education) deter you - this is a relatively new portfolio and gives you a lot of freedom to take the role in your stride and transform it as well as come up with new events/initiatives that enhance the law student experience. This year a strong emphasis was placed on cross-portfolio collaboration and student wellbeing. I strongly encourage you to apply if you are passionate about the educational and wellbeing needs of MULS members and looking for a role that you can make your own.

Please reach out to me at education@muls.org if you have any questions.

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Director (Social Justice) Current Office-Bearer: Olivia Mueller – socialjustice@muls.org 23.3 The Director (Social Justice) shall: (a) direct, coordinate and supervise the operations of the Community Engagement Department; (b) be responsible for coordinating social justice events throughout the year; (c) promote student involvement in and facilitate practical opportunities for community legal outreach initiatives; (d) create awareness of inequalities in the legal profession and throughout legal education; (e) assist the Student Engagement Department in the promotion of health and wellbeing initiatives and the stimulation of debate about topical law student issues; and (f) assist the Career Engagement Department with the promotion of opportunities relating to careers in the public interest. (g) The Director (Social Justice) may: i.

Facilitate formal and practical opportunities for social reform.

Time commitment 10-15 hours per week.

Portfolio This role largely involves organising and coordinating social justice initiatives for MULS members and the wider university student body. The great thing about the Social Justice portfolio is the flexibility in deciding which type of events to run, which organisations to work with and which topical issue you would like to shed light on. For example, this year the Social Justice team collaborated with Diverse Women in Law on a Diverse Careers Panel, introduced a Practical Skills Workshop focused on advocacy, and organised a Social Justice Careers Showcase. These were all new events brought to fruition by the 2020 Social Justice team!

As a Director, the role is significantly different from that of your Executive Officers in that you are responsible for overseeing the entire suite of social justice initiatives run throughout the year. You will support your Executive Officers with the events they wish to run and liaise with the Board and University on their behalf. This year, the Social Justice team has also worked closely with other portfolios on projects such as the Justified Podcast episode on Pro Bono Corporate Careers (Education portfolio), and the Diverse Careers Guide (Publications, Careers and Education portfolios) which had a significant social justice focus.

Attributes Alongside a passion for social justice, you will need to be sensitive and empathetic to the many social injustices faced by MULS members and the wider community. You must have strong communication skills to represent MULS when liaising with external stakeholders and be able to manage your time wisely to ensure the smooth operation of your events. Understanding event Page 21 of 74

management and planning is another desirable characteristic which will be used consistently throughout the year. Given the significant and sustained time commitment, being able to balance this position with other priorities is crucial.

As a Director, you will have two executives who rely on your assistance and guidance. For their events to run at their full capacity, you will need to be able to work within a team environment and provide support and advice as required. Creativity is also encouraged through the planning and organisation of new initiatives, as well as through utilisation of the MULS Social Justice Facebook Page.

Final Note Director of Social Justice is an extremely rewarding role, with huge potential for creativity and experimentation. The role presents a unique opportunity to provide MULS members with meaningful ways to engage with social justice issues, as well as to explore the array of career paths available with a public interest focus. If you are a dedicated and passionate individual seeking an opportunity to engage with social justice, give back to the student community and improve your personal and professional capabilities, this role will be perfectly suited to you!

If you are interested in the role of MULS Director (Social Justice) for 2021 or have any questions about the role, please email Olivia Mueller at socialjustice@muls.org

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Director (Career Engagement) Current Office-Bearer: Adrian Brett – finance@muls.org 23.4 The Director (Career Engagement) shall: (a) direct, coordinate and supervise the operations of the Career Engagement Department; (b) encourage and promote student engagement with all law-related careers, job opportunities and organisations; (c) be responsible for securing the Society’s sponsorship related income (including, but not limited to, preparing sponsorship prospectuses); (d) liaise with MULSAA; (e) be the primary liaison with major sponsors, in relation to matters including but not limited to: i. the regular communication with sponsors regarding their sponsorship benefits; ii. the organisation of representatives from sponsors at career related events and seminars (as well as competitions with the assistance of the Director (Competitions)); iii. be responsible for the publication of a sponsorship update to be sent to all sponsors at the end of Session 1 and Session 2, which outlines the activities of the Society in that Session; and (f) assist the Executive Officer (Corporate Careers) and Executive Officer (Public Interest Careers) with the organisation of their respective career related seminars, events and workshops. (f)

The Director (Career Engagement) may: i. appoint, direct, coordinate and supervise the work of a sponsorship sub- committee to assist him/her with the performance of their duties (including, but not limited to, preparing sponsorship prospectuses); ii. appoint a Representative to serve a secretarial function for MULSAA; and (i) be responsible for organising an Alumni event.

Time Commitment Before Session 1: 10-15 hours per week; Session 1: 15-20 hours per week; and Session 2: 5-10 hours per week.

Portfolio Weekly commitments include corresponding with external sponsors and executive members. Session 1 is notably busier than Session 2, due to Clerkship Month, which usually takes place in May. The Director of Career Engagement is primarily responsible for maintaining the relationship between MULS and its various sponsors. In addition, the Page 23 of 74

Director of Career Engagement is responsible for organising and facilitating career-related events.

In addition to cultivating existing sponsorship arrangements, this position also requires the initiative to seek new sponsors and to create new events and opportunities for the benefit of all Macquarie law students. In 2020, the Career Engagement team introduced a number of new events, such as a LinkedIn Personal Branding Workshop and Criminal Law Careers Panel. The Career Engagement team also brokered a partnership between MULS and Cult Eatery, who offer a 10% discount on food and beverages to all MULS members.

Given that a big part of this role is maintaining positive relationships with various stakeholders, A high level of professionalism is essential when working with sponsors, responding to emails and enquires is imperative and fostering the relationship with sponsors throughout the year is required.

Attributes To succeed in this role, you must be friendly, professional, organised, innovative and prepared to adapt quickly to unexpected events. For example, COVID-19 had a significant effect on the Career Engagement team, which had to transition all on-campus events to an online webinar setting via Zoom. You must also be able to effectively balance your university, work and personal commitments with your MULS commitments.

Final Note This role is extremely rewarding, in the sense that it allows you to develop professional relationships with MULS’ sponsors, whilst also building your time-management skills. The role will teach you how to work under pressure, balance competing interests, and communicate effectively. On the other hand, the time commitment required for this role should not be underestimated. You must be prepared to bring new ideas to the table, and willing to go the extra mile to provide the best possible career-related opportunities to Macquarie law students.

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Director (Competitions) Current Office-Bearer: Sydney Gale – competitions@muls.org 23.5 The Director (Competitions) shall: (a) direct, coordinate and supervise, together with the Competitions Department, all the Society’s internal competitions including, but not limited to: i. senior mooting; ii. junior mooting; iii. witness examination; iv. negotiations; v. client interview (which may split into junior and senior competitions depending on the amount of applications); and, vi. paper presentation. (b) be responsible for ensuring that a competitors’ manual and competition rules for each competition are made available to competitors and that competitors are aware of the manual and the rules; and (c) in consultation with the Competitions Department, maintain regulations with reference to the conduct of internal and external competitions including, but not limited to: i. an appeals and forfeiture policy (including bans); ii. criteria for the appointment of funding student participation in external competitions (subject to the approval of the Board); and iii. ensuring compliance between ALSA and MULS competition rules. (d) be ineligible to register or compete in any intervarsity or internal competition for the duration of their term in office. (e)

The Director (Competitions) may: a. together with the Competitions Department, appoint Competitions Representatives to assist with the conduct of the Society’s internal competitions; b. use their best endeavours to plan and host, with the assistance of the Director (Career Engagement) and the Director (Events), an annual event to give recognition to and extend gratitude towards the Society’s volunteer judges.

Time Commitment 10 – 15 hours per week Portfolio Broadly, this role involves being responsible for every competition that MULS runs and participates in throughout the year, both internally and externally. Each internal competition falls under the category of Professional Skills, Advocacy or Foundation competitions. External competitions have their own portfolio as well. Each of these categories has respective Executive Officer(s) who facilitate the competitions.

Your role as the Competitions Director is to oversee the competitions department by liaising with the relevant Executive Officers, making sure each competition is well-organised, professional in execution and communication, and well-resourced in terms of judging, support, funding and executive commitment. As Director, you will handle the majority of the administrative tasks involved in convening competitions such as booking rooms, setting up registration and communicating with students. Further, you will be responsible for team selections, complaints Page 25 of 74

handling, the currency of rules and manuals and delegating duties of content creation, particularly with workshops, manuals and question creation.

The Director also acts as a communication intermediary between the Executive Officers and external parties such as higher calibre guests, such as judges, or firms, is necessary. The Director is also responsible for reporting to the Board on matters relevant to competitions, MULS governance, and university administration.

Attributes - Strong interpersonal communication skills - Professionalism, both in communication and conduct with Executive Officers, judges, external guests, sponsoring firms and the law school.

- Excellent time management skills - Commitment to the operation of competitions, specifically in being available for communication at most times - Organisation, particularly in preparatory work leading into each semester A knack for problem-solving and thinking laterally to get events over the line Final Note The role of Competitions Director is a role which requires consistent contact with MULS members.

It is simultaneously stressful, given the volume of queries you will receive, and immensely rewarding. It is very important in this role to demarcate the processes of competitions from social politics to be as transparent as possible, and rely on procedure, to ensure the fair administration of competitions policy to all students.

This role demands good and timely preparation, particularly at the commencement of each semester. Unfortunately, this is not always adequate, and you will inevitably find yourself as the problem-solver, complaints department and an immediate point of contact when things go wrong. This is why it is crucial that you become familiar with the various competition rules, policies and general procedures used for dealing with specific complaints.

This year the MULS executive has faced unprecedented challenges due to COVID-19. The competitions department had to be particularly adaptive, as all of our internal competitions moved to an online platform. This resulted in the creation of Zoom guidelines for competitors, judges and Zoom hosts. This is a good example of the need for flexibility as well as structure in this role.

As the Competitions Director you will be coordinating a large team of Executive Officers to facilitate high quality delivery of competitions. Success in this role will demand organisation and diligence in communication, as well as team building skills. It is crucial to have strong relationships within the team, particularly for the organisation of online events as they generally require a few more hands on deck. Having good communication with your executive officers will greatly assist you in the performance of your duties as Director, and significantly benefit the administration of the competitions as a whole.

This role, whilst stressful, is incredibly rewarding. You will retain invaluable experience in event management, effective communication, leadership, lots of practice in managing expectations, as well as strong friendships with your colleagues. Overall, this role is definitely not for the fainthearted. However, if you are seeking a fast-paced, incredibly engaged role to build networks with various MULS regulars, the law school, other institutions, practitioners, members of the judicature and of course, the student body at large, then this role is for you.

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Director (Publications) Current Office Bearer: Devlin Greatbatch Murphy – publications@muls.org 23.8 The Director (Publications) shall: (a) direct, coordinate and supervise the operations of the Publications Department; (b) oversee operations that relate specifically to the MULS brand; (c) assist with the creation and implementation of standards, criteria and templates for internal reporting, events, marketing, policy, etc; (d) implement the MULS Style Guide; (e) monitor and coordinate the photography, artwork, layout and preparation of publications, conforming to the MULS Style Guide; (f) oversee the proactive distribution and marketing of publications; (g) if required, arrange for the outsourcing of a graphic design role to assist with publications; and (h) control and manage sufficient distribution of all publications. (i) The Director (Publications) may: i. appoint, direct, coordinate and supervise the work of Student Engagement Representatives to assist him/her with the performance of their duties; and ii. edit and produce a MULS yearbook.

Time Commitment 20-25 hours per week.

Portfolio The Director of Publications role can be split into three sections.

Firstly, you must oversee the publication of 3 guides; The First Year Guide, The Clerkship Guide, and one other elected guide, (Careers Guide for 2020). This requires clear communication with the Editor and External designer to create timelines and make content and stylistic decisions but are also often required to arrange for, or create, content for the individual guides. This can involve arrange interviews, reaching out to other Board Members or members of the Executive and communicating with relevant university departments to gather information.

The role also requires oversight of the three editions of The Brief, MULS’ landmark publication. This involves communication and organising the editions with the Editor-in-Chief, liasing with the external designer and assisting the arrangement of the content, including choosing writers and editors for the subcommittee, and occasionally assisting in editorial reviews. Additionally, the Director of Publications must assist the Editor-in-Chief with The Brief Online, a more regular MULS publication.

Lastly, Director of Publications must assist with and arrange the content and information placed on the MULS Website and assist the pioneering of the MULS brand, both responsibilities in collaboration with the Marketing Portfolio primarily. This involves collaborating with other Board Members to advertise their Portfolios on the website, and making decisions about branding such as with the MULS Style Guide.

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• • • • • •

Key Qualities Demonstrated experience in publications preferably in writing, editing, marketing and social media (whether through MULS, other student societies or employment) Effective time management and organisational skills High attention to detail Being a self-starter Flexibility Teamwork Final Note The Director of Publications role is unique in the sense that there is no major weekly commitments such as with other positions. Instead, the Publications Portfolio involves a few months of intense workload, leading up to the publication of the guides and The Brief. This period requires seriously developed time management and communication skills, due to amount of moving parts required to produce the publication. Additionally, the role is different from other Director positions in this respect, as it is not as dependent on running initiatives specific to a portfolio. Instead, the role involves constant work across all departments and with external stakeholders. There will be significant communication with every department within MULS. The role possesses a significant amount of freedom, both in the content that may be published and the creative choices for those publications. With the only requirements on the type of publications produced, the details and specifics of certain publications can be really made your own.

During the COVID-19 pandemic, the Publications portfolio is largely unaffected but rather gained a heightened level of importance, as the guides, The Brief and the website represented a crucial vehicle for assisting law students at MQU. Information about COVID-19, and MULS’ response was placed on the website and the details of the Clerkship and Careers guides included new information about the changing legal sector due to the pandemic.

To summarise, this role has a significant impact on MULS’ reputation in the community. As a key connection between MULS and its members, the Publications Portfolio is essential to the operation of the society.If you are able continue the legacy of previous Directors by fulfilling your constitutional duties and going above and beyond by introducing new and innovative ideas, which benefit MULS members, you will find this role immensely rewarding.

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Director (Events) Director (Events) Current Office-Bearer: Georgia Weeden – events@muls.org 23.9 The Director (Events) shall: (a) Direct, coordinate and supervise the Events Department; (b) Liaise with and assist any Director or Executive Officer responsible for the organization and execution of an event; (c) Implement a risk-assessment strategy and oversee the process of risk assessments being carried out on all events organised by MULS; (d) Attend all events organised by MULS and prepare evaluative reports in relation to the conduct of these events; and (e) Maintain a database of existing quotes, contacts and other information relevant to the organisation and conduct of events.

Time commitment: 10-15 per week.

Portfolio The Events Director role is a rewarding role involving the oversight of MULS’ social events throughout the year. Events that fall under this portfolio include: Law Camp, SOS1 & SOS2, Law Cruise, Law Ball, social sport, Intervarsity Gala Day, and Law Revue. For the execution of these events, the Director is responsible for (but is not limited to): liaising and negotiating with 3rd party service providers OBO MULS, completing risk assessments, establishing ticketing platforms, developing marketing and engagement strategies, and overseeing the effective management of stakeholders and students during events. The Director is responsible for overseeing the activities and work of the socials and sports officers who work collaboratively to provide events throughout the year. Supplementing this, as a Board Director, you are accountable to the Board of Directors who are responsible for making a number of financial and management decisions that are instrumental to the effective running of MULS. Attributes • Organised • Good at managing time and other commitments • Friendly, fun, and approachable.

• Demonstrates proficient project management skills • Attention to detail • Proficient communication skills • Able to work effectively under pressure Final notes The role of Events Director is predominantly underpinned by completing project outcome on a strict calendar deadline. You will be required to liaise with venues, negotiate pricing to provide value for students, manage stakeholder expectations, and be very organised with the execution of events, with much of the organisation happening concurrently for each event. As this is a role with a heavy Page 29 of 74

focus on external contractions and engagement, professionalism in the role is of upmost priority.

Whilst the role is demanding at the best of times, it is a rewarding experience seeing your peers and students enjoy themselves awar from university and other commitments. Events lay at the heart of MULS and is instrumental in providing a vibrant and fun university experience for Macquarie Law Students.

COVID-19 Related information Of all the portfolios, COVID hit the events team the hardest. With governmental and University constraints, the Events teams were not able to hold any of the planned events for 2020 due to the health and safety implications associated. As such, flexibility is essential in the role. With restrictions hopefully lifting before December, there is good prospects that the events calendar can be reinstated for 2021 (obviously with safety precautions in place). Should events not be able to run, it is recommended that the prospective Events Director continues to run trivia nights and liaise with other law societies in order to find new and innovative ways to maintain engagement. Supplementing this, regular negotiations and discussions with third party providers is required as a result of a number of contingencies resulting from 2020 cancellations.

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Director (Marketing) Current Office-Bearer: Annie Renouf - marketing@muls.org 23.9 The Director (Marketing) shall: (a) direct, coordinate and supervise the operations of the Marketing Department; (b) oversee operations that relate specifically to the Society’s digital marketing and merchandise; (c) monitor and coordinate the photography, artwork, layout and preparation of all material to be used on social media platforms; (d) delegate within the department the responsibility of non-professional photography and live streaming at the Society’s events; and (e) implement strategies to maintain favourable public and stakeholder perceptions of the Society and maintain the Society brand; and (f) The Director (Marketing) may: (i) appoint, direct, coordinate and supervise the work of a marketing sub-committee to assist him/her with the performance of their duties (including, but not limited to, non-professional photography at the Society’s events).

Director (Marketing) Time Commitment 20 - 25 hours per week.

This is highly variable and some weeks the time commitment is higher.

Portfolio The marketing portfolio coordinates the social media promotion, branding and merchandising for the Macquarie University Law Society. The regular duties in this role involve assisting with the management of the schedule for all social media channels, maintaining regular communication with members over both traditional and non-traditional channels through excellent customer service, implementing a photography and livestreaming schedule for oncampus or off-campus events, while overseeing the publication and distribution of the MULS Weekly Newsletter, ‘From The Bench’, in addition to the accompanying blogs that are available at muls.org. This requires a high-level of inter-departmental liaison and strong communication with members of the Executive Council. In this role, you will be working closely with 2x Executive Officers (Publicity) and 1x IT Officer, who can provide support and assistance with marketing initiatives.

To fulfil these responsibilities, you will have to regularly review and update the MULS Brand and Style Guidelines, Social Media Policy, Email Policy, Instagram Guidelines and LinkedIn Policy. Initiatives run by marketing that are not conducted regularly include merchandising for certain events such as Orientation Week or planning sales of society merchandise, in particular hoodies or other popular items. This involves liaising with a range of distributors, creating designs and the management of finances; which is a responsibility that requires a lot of planning and commitment to the task.

Attributes

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● Highly-organised, flexible and adaptable to changing needs of our seven portfolios; Administration, Education, Events, Career Engagement, Competitions, Publications and Marketing. ● Using creativity to develop both general and custom promotional templates for different types of events and initiatives, which can be shared on a range of social media channels. ● Maintain ongoing digital marketing campaigns and strategies, in particular a weekly or fortnightly newsletter and blogs. ● Be open to feedback or suggestions on the design, style and typography used on social media materials and other tools for direct marketing purposes; to reflect the interests and ideas of the portfolio responsible for organising it. ● Have a friendly, open and professional manner towards all members of the Executive Council. ● A willingness to maintain, review and update brand guidelines that protect the image and reputation of the society.

Final Note The Director (Marketing) is responsible for coordinating the promotion of events and initiatives across the entire society, which means being subject to major deadlines and planning marketing well in advance. You will be required to liaise with suppliers and distributors for merchandise, organising a schedule for society promotion and developing social collateral to ensure the success of all portfolios, manage student and external concerns, in addition to maintaining excellent communication and being contactable at all times.

You will form social and professional relationships with a range of MULS stakeholders, requiring you to represent and create a positive image of the society during all of your interactions. Most of all, you will enormously benefit and enjoy the opportunities to develop your skills, learn new things and support the range of events and initiatives that MULS provides for the benefit of the Macquarie Law School community.

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The Executive Officers The Executive Officers are the substance of MULS. They are responsible for directly organising the events and initiatives for which MULS is known for. Although these roles are under the supervision and coordination of a Director, Executive Officers are given autonomy and creative freedom in organising MULS’ offerings.

If you are interested in applying for an Executive Officer position, MULS is looking for experience and skills that directly relate to the position. Often, Executive Officer positions require specialist knowledge or technical expertise. Please carefully read through the roles and see which one is best suited to you.

The Executive Officer positions are outlined below.

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Administration Current Office-Bearer: Celine Nalbandian – administrationofficer@muls.org 23.11 The Executive Officer (Administration) shall: (a) assist the Secretary with tasks related to the performance of their duties (including, but not limited to organising event room bookings); (b) handle administrative request and queries from the Secretary; and (c) oversee the proper maintenance of the MULS Office and Student Common Room.

Time Commitment 2-3 hours per week. This will fluctuate depending on the availability of tasks from week to week.

Portfolio The Executive Officer (Administration) works in tandem with and relieves the administrative burden on the Secretary. All tasks go towards assisting with the functionality and operation of MULS on a day-to-day basis. You will be checking emails and regularly liaising with the Secretary for any important tasks to be completed. These may include room bookings, editing the MULS calendar, submitting risk assessments, developing constitutional amendments and attending meetings on behalf of the Secretary with internal and external stakeholders. On a more general level, you will be required to attend Executive meetings as well as participate in society events on a regular basis. In the event that there is some downtime, the position gives you the opportunity to assist other portfolios by hosting competitions, running career events and contributing to the various MULS publications.

Attributes As a relatively new position, this role gives you an opportunity to really make it your own. It requires a high degree of initiative and strong interpersonal skills to maintain the lines of communication with the Secretary. It is important to be enthusiastic and flexible to ensure that the Secretary can rely on you for any urgent and important tasks that need to be completed. It also requires excellent organisational and time-management skills to ensure that tasks are responded to and completed quickly and with attention to detail.

Final Note This is a great position for those interested in learning about the inner workings of MULS and its day-to-day operations. It will give you the opportunity to develop your administrative skills while working closely with fellow students and peers. If you have a passion for administrative work and a desire to pursue further roles in the society, then definitely consider getting a taster with this position!

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Campus Experience Current Office-Bearer: Taris Watson – campusexperience@muls.org 23.10

Officer (Campus Experience) shall: 23.10.1 strive to enrich the on-campus experience of Macquarie Law Students; 23.10.2 liaise with Mentors@Macquarie in respect of law student mentoring programs; 23.10.3 be responsible for organising and coordinating initiatives designed to promote student health and wellbeing and stimulate debate about topical issues that impact law students; 23.10.4 liaise with and seek assistance from Campus Wellbeing when developing initiatives concerning mental health and wellbeing; 23.10.5 facilitate the integration of first year, JD and external and distance students into the activities of MULS by way of; i. appointing two first year Representatives (who must not be students enrolled in their first year of a Macquarie University JD or LLB program); ii. appointing a JD Representative (who shall be a student enrolled in a Macquarie University JD program); and iii. appointing an external and distance student Representative (who may be a Macquarie University student enrolled in an LLB or JD externally and/or by distance); and iv. establishing and being responsible for targeted publications, initiatives and networking opportunities.

23.10.6 be responsible for organising student engagement activities including, but not limited to, the following: i. at least one staff/student symposium; ii. at least one education- related forum; iii. any other speakers’ forums that the Board deems necessary; The Executive Officer (Campus Experience) may: 23.10.7 appoint, direct, coordinate and supervise the work of Campus Experience Representatives to assist him/her with the performance of their duties. (h) be responsible for organising a commemorative event.

Time Commitment 3-4 hours per week.

This will fluctuate depending on whether it’s a busy period. You will have to dedicate more time to the position during O-Week and when organising events.

Portfolio As the Campus Experience Officer, my everyday tasks include monitoring emails, liaising with student bodies, specifically the First Year, JD and External Representatives, assisting the Education Director and pitching / organising events and initiatives. This role will require you to be heavily involved in OWeek so be prepared to clear your schedule! You will assist in organising rosters and events to welcome incoming students, ie. First Year Morning Tea. You will work in partnership with many other Executive members to promote events and keep the First Year, JD and External Representatives in the loop.

You will be required to attend Executive meetings and organise meetings to plan events / initiatives with your department of Representatives. Typical tasks associated with hosting an Event include submitting risk assessments, COVID safe plans, marketing requests and promotion in the LLB, JD and External Page 35 of 74

groups. There is lots of room for flexibility in this role. COVID-19 forced us to think creatively to engage with MULS members in a safe manner through events such as our Zoom First Year Catch Up and Speed Friendship and MULS MID-SEM FREE* Contactless Coffee Catch Up, etc.

Attributes Strong Interpersonal Skills Flexibility Solid Organisational Skills Takes Initiative Stakeholder Management Enjoys collaboration Creative

• • • • • • •

Final Note This position is incredibly rewarding as you get the opportunity to develop fulfilling relationships with a broad spectrum of people and have the liberty to organise events that you are passionate about. There is lots of scope to pitch initiatives or event ideas that you think may enrich the MULS community or enhance the on-campus experience of law students

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Social Justice Advocacy Current Office-Bearer: Sophie Maher – sjadvocacy@muls.org 23.11

The Executive Officer (Social Justice Advocacy) shall: 23.11.1 stimulate debate about social justice issues; 23.11.2 assist the Director (Social Justice) in encouraging greater engagement with pertinent social justice issues on campus; 23.11.3 organise all social justice related seminars and on-campus events, including, but not limited to: 23.11.3.1 social justice discussion groups; and 23.11.3.2 social justice speaker events; 23.11.3.3 facilitate practical opportunities for social reform including, but not limited to: 23.11.3.4 drafting and preparing written submissions on social justice 23.11.3.5 policy to relevant bodies.

23.11.4 The Executive Officer (Social Justice Advocacy) may: 23.11.4.1 in consultation with the Director (Social Justice) and Executive Officer (Community Outreach) appoint any social justice sub- committees for the purpose of assisting the Social Justice Department.

Time Commitment 2-6 hours per week.

Portfolio The Social Justice Advocacy (SJA) Executive Officer position generally requires an average weekly commitment of about four hours, excluding attendance at any MULS meetings and events. However, This time will primarily be spent creating, planning and organising upcoming events by liaising with external organisations or individuals, completing any necessary paperwork for event planning, and overseeing the promotion of student engagement with social justice issues on campus. This commitment increases closer to organised events, such as the bi-annual Social Justice Speaker Nights and may reach a peak of around six hours per week (excluding attendance at events themselves). However, this commitment was slightly less due to COVID-19, as it meant that we did not have to organise catering/check on room booking as everything was on Zoom, so that meant the time spent was on researching and contacting speakers.

The SJA role is concerned with on-campus social justice initiatives. The responsibilities include facilitating social justice dialogue through on-campus events including, but not limited to, speaker events or discussion groups. The role also involves encouraging student engagement with social justice issues, which can be done by cooperating with the university or other student groups for initiatives such as Mental Health Month. Whilst the Officer may have their own interests or issues they wish to explore, they should ensure that organised events cover a wide range of issues to uphold student engagement with social justice discourse. Topics of focus should be determined through assessing the interests of the student cohort and in collaboration with the Social Justice Director, as well as any established subcommittee established by the Executive Officer to assist in the carrying out of their duties.

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Another aspect of the role is facilitating practical opportunities for social reform, such as drafting law reform submissions, and creating practical workshops to encourage development of tangible skills for students. The SJA role also involves maintenance and regular use of the MULS Social Justice Facebook page, an effective mechanism in promoting both student engagement with social justice opportunities and awareness of the Social Justice Portfolio’s various events and social media initiatives. This year, this included the Good News Chain, which involved posting positive news stories into a graphic format on our Facebook page on a regular basis. This was largely run by the Advocacy subcommittee.

Attributes The SJA Executive Officer should hold an active interest in social justice broadly and be willing to explore a range of issues through their initiatives. A willingness to work as part of a team environment alongside fellow members of the Social Justice Portfolio, as well as the SJA and Community Outreach subcommittees, is essential in effectively advancing the Portfolio’s objectives. Effective communication skills are required for liaising with external organisations and individuals. Creativity is encouraged through the creation, planning and organisation of events, as well as through utilisation of the MULS Social Justice Facebook Page. As with any MULS position, the Executive Officer should possess a positive attitude, be adept in time management and hold strong organisational skills.

Final Note It has been an absolute pleasure to serve MULS as the SJA Executive Officer this year. The role offers an opportunity to develop a broad range of skills that can be applied in professional and other leadership environments. You are also offered the opportunity to make connections with external organisations and learn, alongside the students, the work various social justice organisations do. This role is ideal for someone who is passionate about social justice, determined to bring the best events to the law student cohort, is creative in developing new initiatives or adapting current ones, and open minded in exploring issues that the student body is interested in learning more about. This is a fantastic platform to grow both personally and professionally and meet other passionate young people from the broader MULS team.

If you have any questions about any of the above, please feel free to message Sophie Maher at sjadvocacy@muls.org. All the best!

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Community Outreach Current Office-Bearer: Jessica Go – communityoutreach@muls.org 8.12 The Executive Officer (Community Outreach) shall: (a) assist the Director (Community Engagement) to promote student involvement in and facilitate practical opportunities for community legal outreach initiatives (b) be responsible for organising off-campus initiatives that are relevant to social justice; and (c) liaise and collaborate with relevant legal and community bodies for social justice initiatives. (d) The Executive Officer (Community Outreach) may: i. liaise with the Executive Officer (Sport) to organise MULS’ involvement in community sporting events and charitable fun runs; and ii. in consultation with the Director (Community Engagement) and Executive Officer (Social Justice Advocacy) appoint any social justice subcommittees for the purpose of assisting the Community Engagement Department.

Time commitment 1-5 hours a week.

This includes meetings, research for online initiatives and time spent on building relationships with external organisations. Session 2 tends to be busier than Session 1.

Portfolio Key initiatives within the Community Outreach portfolio include the annual Social Justice Trivia Night in Session 2. We use this opportunity to support a non-profit organisation working in Sydney’s community. Through the MULS Social Justice Facebook page, we have also started two online initiatives - the Get Involved Guide and Social Distancing with Social Justice initiative. We had a lot of creative freedom with these initiatives as we hoped to increase awareness of social justice opportunities for students.

Attributes The ideal person for this role is someone who is creative and organised. Passion and motivation are also key attributes, as your goal is to engage and connect students to a wide range of social justice experiences and opportunities.

Final Note "We are way more powerful when we turn to each other and not on each other, when we celebrate our diversity… and together tear down the mighty walls of injustice."

- Cynthia McKinney Collaboration is key! That’s why it is important to focus on building relationships with other individuals who are also passionate about social justice. Together, we can help lead, demand and create a more just world!

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The Community Outreach portfolio is such a rewarding portfolio and I would highly recommend any students with a passion for social justice to apply to make a positive contribution to students and the wider community.

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Sponsorship Current Office-Bearer: Matthew Nivelleau - sponsorship@muls.org 23.13 The Executive Officer (Sponsorship) shall: (a) work with the Director (Career Engagement) in: i. preparing the Sponsorship Prospectus; ii. preparing bi-annual Sponsorship Updates; iii. preparing proposals for new sponsorship items; and iv. liaising with sponsors, particularly during sponsorship negotiations; v. assist all members of the Career Engagement Department in the organisation of careers related initiatives.

Time Commitment 5-10 hours per week in November – March; 2 hours per week at all other times Portfolio This role encompasses all duties associated with renewing, maintaining and finding new sponsors that will provide MULS with funds and merchandise throughout each year. The Director of Career Engagement will provide guidance and shape the yearly plan for sponsorship. It is then the sponsorship officers’ role to assist in the achievement of these goals.

Duties and expectations • Address queries raised by current sponsors, • Assist in drafting the prospectus if required, • Conduct research on potential new sponsors, • Reach out to potential new sponsors, • Attend careers events to assist with set up, • Attend sponsorship meetings if required, and • Ensure the delivery of prospectus items to the sponsor’s expected standards.

Attributes • Ability to communicate formally and efficiently, especially during formal meetings with firm sponsors, • Clear and concise reporting and research skills, and • Being self-motivated and willing to take initiative in searching for new sponsors and new initiative ideas.

Final Note During busy periods such as Clerkship Week, the Sponsorship Executive Officer will be required to assist in various duties relating to these events. Some crossover between the members of the careers team is expected during times where one area experiences high volumes of work – the Director will assist in delegation in these instances. This is a great role if you want to learn more about how Career Engagement works internally.

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Corporate Careers x 2 Current Office-Bearers: Isabella Maurici and Travis Stuart – corporatecareers@muls.org 23.14 The Executive Officer (Corporate Careers) shall: (a) provide students with up-to-date information on all commercial and corporate related jobs, careers and organisations and the clerkship program; (b) organise all commercial and corporate related career seminars and events, including but not limited to: i. clerkship/interview workshops; and ii. corporate sponsor functions. (c) along with the Executive Officer (Public Interest Careers), liaise with career services of the University regarding all jobs and career opportunities.

Time commitment 5-6 hours per week Portfolio The bulk of the work in this role occurs in Semester One, particularly in late April through until the end of May. There are numerous firm presentations and networking events that culminate in the Clerkship Fair. You are required to plan and help coordinate these events alongside your Director in the months prior, as well as to physically attend and facilitate them. This includes setting up the event spaces and organising caterers in advance, as well as introducing and thanking speakers and panellists at the event. You are also required to attend and help out with other MULS departments.

During an extended period of virtual events, the role requires no time or effort setting up physical event spaces and planning these in conjunction with the university and catering services, however may require hosting events over Zoom and overseeing the operation of these events remotely on the day.

Attributes MULS have had consistently high levels of participation in Corporate Careers initiatives over the past few years and have worked hard to maintain strong relationships with corporate partnerships. It is therefore very important that the EO’s have the following attributes to ensure the success of the portfolio in the long term: -

High level of planning and organisation skills, and the ability to put all the components of an event in place well before it starts.

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Confident and professional interacting with the lawyers and HR representatives from sponsor firms.

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Ability to use judgement and work well under pressure.

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Willingness to commit to the success of the events by prioritising responsibilities.

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Ability to communicate well with the DCE and other members of the Career Engagement team.

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Being flexible to potential last minute changes.

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Final Note The role is essentially that of an event planner and facilitator. Most of the direct negotiation with firms over events and sponsorship will be handled by the DCE and the President of MULS. However, the role is still a great opportunity to meet graduates/clerks, HR representatives, experienced lawyers and even partners from the organisations that engage with MULS.

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Public Interest Careers Current Office-Bearer: Patrick O’Brien – publicinterestcareers@muls.org 23.15 The Executive Officer (Public Interest Careers) shall: (a) provide students with up-to-date information on all jobs, careers and organisations within the public interest; (b) organising all public interest related career seminars and events; (c) along with the Executive Officer (Corporate Careers), liaise with career services of the University regarding all jobs and career opportunities.

Time Commitment 3 hours per week.

Portfolio The Executive Officer (Public Interest Careers) is responsible for the following: • • • • •

Providing students with current information on career paths that are within the public interest, mostly through careers seminars and events, Liaising with the Macquarie University Career and Employment Service and Executive Officers (Corporate Careers) regarding all jobs and career opportunities, and Assisting in the general planning, preparation and running of events such as the Options with Law Fair and other events run by the Careers department.

Planning and running the ‘Criminal Law Careers Panel’ event and other events which have a public law focus.

Being proactive in looking for opportunities to run new events, engage with careers stakeholders and students about career opportunities.

Attributes As this position involves liaising with students, organisations, Executive Officers and the University, effective communication skills are an essential requirement for this role. Efficient time management and planning is also necessary as the position involves planning an event several weeks or months in advance. Finally, a passion and enthusiasm for public interest careers is a must as this role is largely self-driven.

N.B. It is important through periods such as COVID-19 to ensure that open communication with the Careers and wider MULS executive is maintained. Additionally, it is important to adapt to provides events and opportunities in the best format possible given any limiting circumstances.

Final Note Non-traditional and public interest legal careers are an extremely important aspect of the legal industry and present many opportunities for law students who are interested in pursuing alternative careers in law. Public interest careers are very broad in scope which presents a perfect opportunity to expand upon the diversity of events which MULS hosts whilst also giving students increased exposure to a variety of legal careers that would otherwise be overlooked. This position is a great opportunity to make positive change within MULS and to help your fellow students.

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Competitions — Foundations x 2 Current Office-Bearers: Matilda Lynch - foundationcomps@muls.org Billy Co - novicecomp@muls.org 23.18 of the Macquarie University Law Society Constitution, The Executive Officers for Foundation Competitions shall: a) assist the Director (Competitions) with all tasks related to the proper functioning of the Society’s practical competitions, including, but not limited to: i. ii.

foundations moot; and novice moot; and

b) be ineligible to register and/or compete in any Foundations competitions for the duration of their term in office.

Time Commitment: Up to 5 hours per week during semester 1, increasing to up to 10 hours per week during semester 2 when the Foundations of Law and Novice Moot competitions are in progress.

Portfolio: This role involves organising mooting workshops during the first semester and convening both the Foundations of Law Moot (available to first year students) and the Novice Moot (available to students who missed out during their first year and have thus not mooted before). Under this role you are responsible for the receiving of applications, sourcing moot questions, liaising with teams, drafting and redrafting draws, sourcing and allocating judges, and collation of results.

Attributes: The ideal candidate should possess the following attributes: Excellent time management and organisational skills; Excellent attention to detail; Good interpersonal, written and verbal communication skills; and Well suited to working under pressure while being patient and flexible.

Previous experiences in MULS competitions as a competitor or judge would be desirable but not essential.

Final Notes: The Foundations of Law and Novice Moots are typically the first advocacy competitions that a Macquarie University law student will compete in. This is a great opportunity for students to get a taste of what MULS has to offer, and is also a chance for MULS Officers to expand the university’s competitions talent pool. The main challenge of this role is to efficiently manage and balance large numbers of competitors, ever-changing schedules and last-minute changes (such as forfeitures). As such it is crucial that the Executive Officers for Foundations Competitions remain dedicated and patient in facilitating positive student engagement in the competitions and in MULS more broadly, even (and especially) when problems inevitably arise. Some candidates will also be qualified to participate as a Student Judge themselves, allowing them to engage in Page 45 of 74

other portfolios within the Competitions team to provide essential logistical support that other competitions may require.

Please also note that as the Foundation Competitions typically run in Semester 2 of each academic year, the main duties of this portfolio are back-loaded into the second semester. As such, you may be called upon to provide logistical support and assistance to other portfolios within and out of the Competitions Department. Subject to the needs of the Law Society as a whole, this may be in the form of (and not limited to) improving upon existing infrastructure and materials for the Competitions Department, being asked to attend certain events in support of other Executive Officers and organising Competitions Workshops for first-time competitors.

In summary, flexibility and adaptability is a must when it comes to working with people within and out of the Law Society, where for many first-time competitors (many of whom will be in their first years), this portfolio will be their first formal point of contact when it comes to being officially involved with the Law Society’s activities.

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Competitions — Advocacy x 2 Current Office Bearer: Anshika Sharma - (compsadvocacy@muls.org) Current Officer Bearer: Olivia Cole - (compsadvocacy1@muls.org) 23.17 The Executive Officer (Competitions — Advocacy) shall: (a) assist the Director (Competitions) with all tasks related to the proper functioning of the Society’s advocacy competitions, including, but not limited to: i. junior mooting; ii. senior mooting; and iii. trial advocacy.

Time Commitment The time commitment ebbs and flows. For example, if you are managing a mooting competition for a weekend or one with only a few teams, it can be a couple of weeks of consistent attention and then a break before the next competition. However a more consistently running competition like Witness Examination (WitEx) requires weekly preparation and running. As WitEx runs every second week of Semester 2, you would spend the ‘off’ weeks preparing for the next round. ● ●

Preparing for rounds: 5-10 hours Execution of round: 3-4 hours

Portfolio Officers are required to execute the following tasks and responsibilities: ● To plan, manage, facilitate and evaluate the running of Advocacy Competitions including: o Championship Moot, Criminal Law Moot, Contract Law Moot (Semester 1) o Torts Moot and Witness Examination (Semester 2) ● To ensure all competitors are aware of their obligations, roles and have communicated all necessary resources, such as but not limited to, Rulebooks, Handbooks, Judging Criterias and Training Manuals. ● To professionally contact and organise judges, taking into account their availability and preferences. ● This year also required creating Zoom Guides and planning the logistics of online competitions.

Attributes An ideal candidate would be: ● Organised and proactive ● Have effective written and verbal communication skills ● Good at troubleshooting making, sometimes spontaneous, educated decisions in case issues arise ● Respectful and professional when communicating with external parties, such as academics, legal practitioners and other potential judges ● Committed to the role by familiarising themselves will all the relevant rules and procedures

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Final note This is a role that requires both steady dedicated administrative work and shorter intense periods of work for competitions rounds. It is a rewarding experience to work with talented and eager competitors and to liaise with judges, solicitors and academics outside of Macquarie University.

You work with the rest of the competitions team and it is personable, fun and gives a variety of interesting opportunities no matter what experience or year you are in at university.

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Competitions — Professional Skills x 2 Current Office-Bearer: Abirami Kandasamy– compsskills@muls.org Current Office-Bearer: Pip Rich – compsskills1@muls.org 23.16 The Executive Officer (Competitions — Professional Skills) shall: (a) assist the Director (Competitions) with all tasks related to the proper functioning of the Society’s advocacy and professional skills competitions, including, but not limited to: (b) client interview (which may split into junior and senior competitions depending on the amount of applications); (c) negotiations; (d) paper presentation and (e) Alternative Dispute Resolution (ADR).

Time Commitment 10-15 hours per week.

Portfolio To prepare, organise and assist the Director (Competitions) with all tasks related to the proper functioning of the Society’s professional skills competitions, including, but not limited to: • Client Interview Competitions (Junior & Senior); • Alternative Dispute Resolution; • Negotiations Competition; and • Paper Presentation.

To complete tasks including, but not limited to: • Liaising with legal professionals, students and academics and engaging them as judges • Advertising the professional skills competitions, • Creating competition registration forms and manage competition and client registrations • Organising and facilitating workshops for the competition, • Creating draws for the competition, • Choosing, formatting and sourcing (if required) competition questions, • Attending and facilitating the various rounds of the competitions • Managing complaints and disputes if they arise • Organising zoom/ campus room allocations for relevant rounds Attributes The first key attribute that is necessary for the incoming Professional Skills Executive Officers is time management. This role involves effectively doing a number of small, seemingly simple tasks in order to ensure the smooth running of the competitions. The small tasks can also seem menial at times, if they are not done correctly it can become very costly when running the actual competitions.

We are aware that students’ lives are more diverse than just study, often involving work, study, social and extra-curricular aspects. Being able to manage all these commitments is essential, Page 49 of 74

as the main bulk of this role will be running the competitions during the semester.

The second key attribute that is necessary is organisation. This will ensure you can optimise your time management and ensure the competition is running effectively. There may be up to 40 teams, external judges and clients (as required) to organise, and thus organisation skills are imperative.

Commitment is perhaps the most important aspect, as this role requires continuing work throughout the semester and holidays, and a lack of commitment can burden all members of the Competitions Department.

Communication is a vital skill to this role, due to its unique character of being split between two people. During competition periods communications with your fellow Professional Skills Officer may be required multiple times a day and you will need to be flexible to accommodate this.

However, do not underestimate the need for diplomacy and social skills, as you will be liaising with legal professionals, Macquarie University Staff, and students. Maintaining a good relationship with all these groups is key to ensuring your role is as easy as it can be.

Final Note The Competitions Department is an integral part of MULS, involving consistent time and effort to ensure its effective operation. However, it is arguably one of the most rewarding roles in MULS, as you will be helping students learn professional skills that will be invaluable to them in the future, and you will also be networking with academics, solicitors, barristers and judges.

For us, being able to watch students grow as competitors and follow their progression to the final rounds is one of the best parts of this position!

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Competitions — Externals Current Office-Bearer: Marica Ratnam – externalcomps@muls.org 23.17 The Executive Officer (Competitions — Externals) shall: (a) be responsible for organising all MULS subsidised external competitions and release a list of available competitions for the year, including both domestic and international competitions; (b) be responsible for corresponding with external competition organisers in arranging registration of Macquarie competitors and the payment of Macquarie registration fees; (c) be responsible for advertising and receiving applications for external competitions; (d) be responsible for working with the Director (Competitions) in establishing a selection committee of at least three senior academics, including the Dean of the Law School; (e) correspond with the appointed selection committee, providing them with applications and the advertised selection criteria, for the purposes of assessing the merit of those applications; (f) work with competitions representatives from other law student societies to organise intervarsity competitions, including, but not limited to, the Sir John Peden Contract Moot and the Margaret Cunneen Witness Examination Competition.

Time Commitment 3-5 hours per week.

Portfolio The role requires deliberating with External Competitions representatives from other universities regarding the organisation of both intervarsity and international competitions. Some competitions are co-hosted with Macquarie University Law Society and another university law society while others are completely organised by another university. The main responsibility in anticipation of the competitions is to create registration forms, advertise the competitions on social media, establish a panel of independent selectors to review competitor applications and forward any relevant information to competitors received from the host university such as competition rules and questions. Sometimes for competitions you may need to correspond with judges, barristers or past competition champions to either ask them to appear as a judge for a competition or draft problem questions. As the Externals Officer, you answer directly to the Director of Competitions and ensure he/she has approved all arrangements before proceeding.

You also correspond with the Treasurer in relation to all budgetary matters such as registration costs and subsidisation.

Attributes • • • • •

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Excellent time management skills, Good communication skills, Good organisation and ability to meet deadlines, Adaptability and being flexible to the changing pressures and Works well under pressure and can balance multiple tasks effectively.

Final Note This is a great opportunity to develop your ability to liaise with a wide variety of professionals in the legal industry as well as fellow law students at different universities. It is vital you are committed to potentially attending some external competitions which may be out of university times and require you to travel to other universities to support fellow Macquarie University students in the competitions. It is the ideal position for balancing your studies with your desire to serve on MULS.

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Editor Current Office-Bearer: Matthew Lo – editor@muls.org 23.18 The Executive Officer (Editor) shall: (a) edit and produce all MULS’ publications (with the exception of The Brief), including, but not limited to: i. the First Year Survival Guide (before the commencement of Week 1, Session 1); ii. the Clerkship Guide (by the beginning of June); iii. the Careers Guide (by the end of September); and iv. other publications as directed by the Board. (b) The Executive Officer (Editor) may: i. appoint and coordinate the work of any Representatives necessary to help create all MULS’ publications.

Time Commitment 4-6 hours per week The vast majority of the time commitment will be in the 1-2 months prior to the publication of each guide.

Portfolio You are required to plan, write and edit the First Year Guide, Clerkship Guide and Careers Guide. As part of this process, you will have to liaise with contributors, and communicate with the Director of Publications about the nature and content of your publications and agree on their respective deadlines. You may also need to assist other portfolios with the production of guides, such as the Education Guide. The Board may also direct that you produce an additional publication or you may produce an additional publication on your own initiative with the approval and consultation of the Director of Publications and the Board.

Attributes A student who applies for this role should be articulate, creative and have a strong command of the English language. Communication skills, organisation skills and teamwork are also essential, as you will be required to liaise with internal and external stakeholders when producing publications. The ability to work to deadlines and co-ordinate various external parties are also essential. A can-do attitude and strong imitative are also highly important in planning the guides and building on the work of previous editors’ guides.

Final Note This role affords you a great amount of freedom and discretion to pursue the direction you wish to take with the guides. You play a large part in setting the vision, content and design of the guides, therefore someone who is analytical, has good initiative and a passion for producing good quality publications would thoroughly enjoy this role.

The work is also very meaningful and can have great impacts on the law students at Macquarie.

The First Year Guide is often their first point of contact with MULS, providing resources and support for starting at Macquarie as well as introducing them to the various ways to get involved with MULS. The Clerkship Guide can be extremely useful in supporting fourth year students in their clerkship applications and giving other students an early glimpse into the process. The Brief Page 53 of 74

Editor-in-Chief Current Office-Bearer: Nerissa Puth – thebrief@muls.org 23.19 The Executive Officer (The Brief Editor-in-Chief) shall: (a) be responsible for ensuring the publication of at least two editions of The Brief per year; and edit The Brief; (b) be responsible for the publication of The Brief Online. (c) The Executive Officer (The Brief Editor-in-Chief) may: (d) appoint and coordinate the work of any Representatives necessary to publish The Brief and The Brief Online including, but limited to, the following roles: i.

Writer who is commissioned to write for The Brief ii.

Sub-Editor who is commissioned to sub-edit content submitted to The Brief iii.

Online contributor who is commissioned to write for The Brief Online.

Time Commitment 10 – 25 hours per week.

Time commitment will fluctuate across the year. In non-peak periods, expect to spend 10 hours a week editing articles for the online platform, coordinating submissions and planning. In peak periods, expect to spend up to 25 hours of managing the online platform, weekly editing, co-ordinating cross functional teams (editors, writers, designer, and interviewers), reviewing all submissions, creating marketing material (optional) and working closely with the print edition designer.

Portfolio The core tasks include: • Commissioning, subediting and publishing content for the print edition (published three times a year) and online edition.

• Managing a subcommittee of approximately 50 student writers and editors, creating weekly schedules, setting deadlines for print and online submissions.

• Driving the creative direction of the print editions • Coordinating cross-functional teams such as editors, designers, members of the Macquarie Law School as well as external parties (for interviews)

Attributes Essential personal attributes required to be successful in this role include: • Excellent written communication skills • Time management skills • High attention to detail • Ability to give constructive feedback and provide instructions with clarity • Passionate about curating and providing creative direction • Ability to work effectively with a large team • Ability to keep up with current global news and affairs Page 54 of 74

Final Note Though the role of Editor-in-Chief is both challenging and demanding, it is also equally rewarding.

You will quickly learn about time management and leadership skills. The most rewarding part of working on The Brief is the freedom to evolve your ideas into a final output and working with a large group of people who are equally as passionate as you. How you wish to curate and run the subcommittee is entirely up to you, and I have enjoyed creating themes, providing creative directions and getting to know notable member of staff and Macquarie alumni through the interview segments.

Though the role is inherently time pressured as you are consistently required to meet deadlines, you will also develop very useful professional skills. Some new skills that I have personally learnt is the ability to write in pitch form to engage external parties and being able to lead a team to deliver successful publications within time constraints and with challenges along the way.

It is important that you are passionate about the role as it will occupy a large proportion of your time.

I like to think that The Brief embraces diversity of thought, so I am excited and motivated by creating a platform where students are able to explore legal areas outside of their studies and tap into niche areas of their interest.

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IT Current Office-Bearer: Ranuli Athauda - itofficer@muls.org 23.20 The Executive Officer (IT) shall: (a) maintain and update the Society's website; (b) create and maintain all MULS email accounts; (c) liaise with Director (Publications) to establish and maintain templates for use by Executive Council Members; and (d) respond to and remedy the IT related requests of: i. Directors; ii. Executive Officers; and iii. Representatives. (e) perform the duties of the Executive Officer (Publicity) under s 8.17, where necessary or as instructed by the Director (Publications); and (f) be responsible for non-professional photography at the Society’s events. (g) The Executive Officer (IT) may: i. facilitate and assist with online ticketing systems.

Time Commitment 3-5 hours per week The role of the IT Officer focuses on the maintenance and operational management of the society’s website and technology. The main duties include maintaining and updating the website with new events, photos and campaigns run by the relevant portfolios. The website is a central point for all portfolios and is heavily utilised.

As the website is hosted on Squarespace, knowledge of this platform, domains, hosting and analytics is critical. Further, the ability to operate Zoom and have a sound understanding of editing videos is useful for this role.

Attributes The person who fills this role must be able to meet deadlines, communicate effectively with others and work independently. This role provides a lot of autonomy and you must be able to self-manage your tasks. Additionally, this role will require someone who can innovate and come up with creative solutions. Experience with IT and web-development will be useful, but with a passion for creativity and drive to learn, you will be able to excel in this role.

Final Note This role provides you with a lot of autonomy to be creative and support the team. Given the sudden shift to online, the website is increasingly used and will be utilised even more in the years to come.

Overall, you must have a passion for the dynamic changes and challenges that arise from technology and be willing to adapt to these accordingly.

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Sport Current Office-Bearer: Jayda Watson – sports@muls.org 23.21 The Executive Officer (Sport) shall: (a) be responsible for coordinating one internal sports day at the University per year; (b) be responsible for coordinating the MULS contingent for an intervarsity sports day; and; (c) facilitate the participation of MULS in University-administered social sport competitions.

Time Commitment 4-6 hours per week The Sports Executive Officer has a year round commitment to promote sporting opportunities, assist the Events team and support MULS members. In addition to this, coordinating MULS Social Sport teams takes up a significant amount of time throughout the year. The workload also increases leading up to the two Sports events you are responsible for coordinating in Semester 1 and 2. In 2020, the role looked different to previous years as many sporting events were cancelled. This meant more time was dedicated to assisting the Events team with online events.

Portfolio The Sports Executive Officer is required to coordinate a variety of sporting events as well as providing the Events team with support and assistance when required. You will be responsible for all events on the MULS Sport Calendar, the main ones being the annual MULS Gala Day in Semester 1 and the NSW Young Lawyers InterVarsity Sports Day in Semester 2. You will also be required to liaise with Macquarie University Gym to facilitate the registration of MULS members and teams into Social Competitions across a variety of sports. You must register players and form teams, organise uniforms and manage these teams throughout the season. This year we had over 80 MULS members registered in a Semester 1 Social Sport! There are also many opportunities to organise additional Sport initiatives for MULS members such as creating a City2Surf team in collaboration with MULS Social Justice. You have the flexibility to organise the events as you choose, with the sports of your choice!

It is essential that you are able to successfully manage a budget for each of your events. Additionally, a large part of the role involves continuing to develop relationships and liaise with a variety of individuals and organisations, within and external to MULS. Some individuals and organisations that you will be in contact with include, MULS members and Executive, NSW Law Society, NSW Young Lawyers, the Macquarie University Gym, and other student run law societies all around NSW. Your role will require you to promote the benefits of Sport and encourage as many MULS members as possible to pause their lectures and get their sneakers on.

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Attributes • • • • • • •

Organised Enthusiastic Flexible Approachable Team player Strong interpersonal skills Experience organising sporting teams and/or events

Final Note Sports Executive Officer has been an incredibly rewarding experience and has provided a fantastic opportunity to meet new people from all walks of life and get involved in MULS! The role requires a high degree of organisation and commitment but it is all worth it when you see MULS teams play together, new friendships form and events run smoothly.

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Socials x 2 Current Office-Bearers: Max Glover and Jaz Cremen (socials@muls.org) 23.22 The Executive Officers (Socials) shall: (a) be responsible for organising all of the social functions of the Society, including, but not limited to: i. a first year law camp within four (4) weeks of the commencement of Session 1; ii. a social event, such as but not necessarily a harbour cruise, during Session 1; iii. a Law Ball during Session 2; iv. one other social event during both Session 1 and Session 2; v. one non-alcohol related social event per year.

Time Commitment On average, the role requires 3-4 hours every week. However, in lead up to MULS Events such as ‘Start of Semester’ activities, this will increase to 8-10 hours.

Portfolio As a socials officer, you will be required to assist the Events Director in planning, preparing and running social events for MULS. Mandatory events conducted by the Events team include: Law camp, Start of semester drinks (1 and 2), Law cruise and our annual Law Ball. Within this portfolio, officers are required to be creative in the execution of fun and safe events for our members within an allocated budget. Unfortunately, due to the COVID outbreak, planned events were cancelled as lockdown restrictions were implemented. To overcome such unprecedented situations, the Events portfolio must be adaptable and creative in generating new ideas to stimulate interaction within the society.

Typical tasks will include: Requesting quotes for venues and service providers.

Liaising with other portfolios and executives in promoting and organising events.

Contacting 3rd parties and external providers.

Assisting in marketing content creation to encourage event attendance.

Arriving to events early and providing assistance throughout the duration of the event.

Attributes The following attributes are required to be successful in this position: Enthusiastic and sociable.

Adaptable, flexible and able to take initiative.

Teamwork, collaboration and communication skills.

Strong organisation.

Creativity and problem-solving skills.

Final Note Whilst the portfolio requires serious commitment, socials officer is an extremely exciting role that provides an opportunity to express your creativity and be at the forefront of the social side of MULS. The events created provide an outlet for you and other students to get away from university work, and to enjoy a positive work/life balance.

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Publicity x 2 Current Office-Bearer: Jaclyn Ling and Ethan Inches – publicity@muls.org 23.25 The Executive Officer (Publicity) shall: a) promote and encourage student, public and stakeholder engagement with the Society’s events, initiatives and offerings through professional, consistent and creative marketing; b) direct, coordinate and supervise, in consultation with the Marketing Department, the production and dissemination of advertisements and promotions of the Society by any means, such as: i. email; ii. lecture announcements; iii. posters/flyers; and iv. social media. c) confer with the Director (Marketing) to ensure that all advertising and promotional material comply with the MULS Style Guide; and d) be responsible for the publication and distribution of Law School and Society news to all Society members through an appropriate medium.

Time Commitment 5 – 15 hours per week.

This may vary depending on event dates and number of initiatives during the year.

Portfolio This position has a variety of roles that revolve around the promotion of the Society’s events and initiatives. The tasks for this role include but are not limited to: · receiving marketing request forms submitted by other Executive Members; · developing and coordinating with the Marketing Department all graphic and other marketing materials for distribution online; · planning and publishing advertisements and posts on MULS’ social media channels in liaison with the Marketing Department and other Executive Members; · creating Facebook events; · responding to messages and interacting with our online audience on Facebook, Instagram, LinkedIn, and any other forms of social media; · providing photography and/or live streaming for events; and · attending MULS events and meetings.

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Attributes This role requires excellent communication with the Director (Marketing), other Executive Officers in the Marketing Department, and other members of the MULS Executive Council. It is important to be highly responsive to incoming emails and messages from both the public and other MULS Executive Members.

A Publicity Officer should have experience utilising social media platforms such as Facebook, Instagram, and LinkedIn; as well as creating graphics on programs including Photoshop and Canva; have a basic understanding of how to work a professional camera, and ideally also have experience with video editing software to create promotional videos for major MULS events.

It is necessary for this role to: · be flexible when urgent matters arise; · be organised and have excellent time-management skills; · have high attention to detail; and · be creative.

Final Note This role is perfect for anyone who is organised and who has an interest in using social media.

The ideal candidate will be able to maintain consistency with the MULS brand across all social media platforms, including colours, fonts, graphics, layouts, and other social media features.

Often events and initiatives may be submitted for promotion last minute and will need urgent attention. When this arises, the Publicity Officer needs to be flexible and highly organised so that they can prioritise MULS marketing when necessary.

It is crucial in this position that you have an excellent ability to communicate and outstanding teamwork skills. Working alongside the Director (Marketing) and your co-Publicity Officer you will allocate the distribution of key tasks of your role. However, as the administrator of MULS’ social media platforms, you will have significant discretion in creating promotional materials, so be creative and do not be afraid to think outside the box. Being part of the marketing portfolio, you will also have the added responsibility of attending some of the events, which will be organised in collaboration with the Director (Marketing), to do non-professional photography or live streaming when requested.

Being a part of the marketing portfolio does require a fair amount of time and work but it is also extremely rewarding as it provides the opportunity to develop your creativity, marketing, and general soft skills; connect with diverse stakeholders including other MULS Executive Members, MULS General Members, and sponsor representatives; and gain early insights into the events and initiatives run by other MULS departments and how they function.

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ELECTION REGULATIONS Section 1 – Preamble 1.1 Pursuant to s 12.10 of the Constitution, the rules contained herein provide regulation on the conduct of the MULS Board Elections and the procedure for the appointment of Executive Officers.

Section 2 – Definitions 2.1 Capitalised terms in the Regulations have the meaning given to them by the Constitution, except for as provided below: Authorised Events: Any event approved by the Returning Officer pursuant to s 7.7 of the Regulations. It includes, but is not limited to, the Election.

Authorised Material: Any electronic or hardcopy publication produced, compiled or approved by the Returning Officer pursuant to s 7.7 of the Regulations. It may include, but is not limited to, the Candidate Guide, advertisements publicising the Election, the Candidates’ Response Guide and the results of the Election and the ballot.

Campaigning: Any electronic, hardcopy or publicly oral endorsing of any nominee. This includes, but is not limited to, flyers, e-mails, business cards, social media, clothing, stickers, speeches, posters and images. This also includes, but is not limited to, hawking, public announcements, excessively loud oral proclamations and engaging others for the sole purpose of discussion the elections whether by the nominee or by any person on behalf of the nominee. This does not include private oral communication or recommending that Members view Authorised Material or attend Authorised Events.

Candidate Album: An album of candidates created for the purposes of the Election, hosted on the Society’s social media presence. This is not open for public comment or discussion.

Candidate Guide: The document prepared pursuant to s 9.2 of these Regulations.

Candidates’ Response Guide: The document prepared pursuant to s 9.4 of these Regulations.

Delegate: A member of the incumbent MULS Executive Council not contesting the Election, selected pursuant to s 7.2 of the Regulations.

Election: An annual ballot to determine the MULS Board for the following calendar year.

Election Guide: A document providing information on the Election and containing these Regulations, prepared pursuant to s 9.1 of these Regulations.

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Board Elect: The members of the Board formed after finalisation of the Election count by the Returning Officer.

Handover Meeting: A meeting between the incumbent Board and the Board Elect to be held within eight (8) weeks of the conclusion of the Election.

Prescribed Format: Has the meaning given to it by s 3.7 of the Regulations.

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Regulations: This document.

Returning Officer: A member of the University staff appointed to supervise the Election pursuant to s 7.1 of these Regulations.

Tied Election Result: Where two or more nominees for a position on the Board receive an equal number of votes, and this number of votes is the highest number of votes received for that Executive Council position.

Section 3 – Eligibility 3.1

Only MULS Members shall vote in the Election.

3.2 Only MULS Members may nominate themselves for election to the Board or for appointment as an Executive Officer.

3.3

MULS Members may nominate for one (1) Board position only.

3.4

MULS Members may nominate for one (1) Executive Officer position only.

3.5 MULS Members may nominate for both one (1) Board position and one (1) Executive Officer position concurrently.

3.6 MULS Members seeking to nominate themselves for either a Board or Executive Officer position must do so in the Prescribed Format.

3.7 The Prescribed Format shall take the form of the schedule to these Regulations entitled ‘Nomination Form’ and must consist of the following requirements: a. The name of the nominee; b. The contact details for the nominee; c. The position being nominated for; d. A statement of intention consisting of no more than 300 words; e. The names of two MULS Members who second the nomination; and f. The signature of the incumbent Member of the Executive Council for the position being nominated for, which must be reasonably provided after consultation with that incumbent member. i. In the event that the signature cannot be provided, an email from the incumbent Member’s official MULS email address approving the nomination will suffice.

3.8

Nominees for an Executive Officer position must also include a CV in their nomination.

3.9

Nominations must not breach the Regulations.

Section 4 – Timeline

4.1 Page 64 of 74

The Election must be held no later than four (4) weeks after the mid-session

break of Session 2.

4.2 The Returning Officer or their Delegate must publish the Candidate Guide as soon as practicable after the close of nominations. The Candidate Guide must be authorised by the Returning Officer prior to its publication pursuant to s 7.7 of the Regulations.

4.3 Executive Officers must be appointed no later than two (2) months following the date of the AGM. Section 5 – Voting 5.1 Voting will take place via online poll, the specific form of which shall be determined by the Returning Officer or their Delegate.

5.2 If a member is unable to access the online poll, the Returning Officer may determine a reasonable alternative to facilitate the casting of their vote.

5.3 The nominee that receives the greatest number of votes will be appointed to the Board position that they have nominated for.

5.4

In the event of a Tied Election Result, the following will apply: a. The nominees with the Tied Election Result shall be informed of the Tied Election Result by the Returning Officer or their Delegate; b. Any of the nominees with the Tied Election Result may request the votes be recounted; c. A request for a recount must be received by the Returning Officer or their Delegate within twenty four (24) hours of the time the nominee was informed of the Tied Election Result.
 d. The votes will only be recounted in the same manner as conducted pursuant to s 7.9 of these Regulations. e. Where the Tied Election Result is not resolved with a recount, the Board Elect will determine the nominee who will assume the relevant Board position by way of simple majority of a secret ballot. f. In the event that the Board Elect is deadlocked, the outgoing President will appoint the nominee who will assume the relevant Executive Council position.

5.5 Online voting will commence at Noon Tuesday (AEST) and close at Noon on the following Thursday (AEST) in the week designated pursuant to s 4 of the Regulations.

5.6 The Returning Officer may deem an election to be invalid at their discretion, whether due to technical problems or otherwise. a. If an election is deemed invalid, the Returning Officer will ensure a valid online or paper ballot election will take place in the week immediately following the original election week.

5.7 Each nominee may appoint one (1) scrutineer to inspect the electronic results of the election for the Board position for which they have nominated. The Returning Page 65 of 74

Officer will have full discretion to determine when and how the scrutineer may inspect the results. a. In the event of a paper ballot election, the scrutineer may be present while the votes are being counted for the Board position they have been appointed to scrutinise only.

Section 6 – Campaigning 6.1 All Campaigning, as defined under section 2 of the Regulations, is banned from the time that the nomination period opens until the time that all incoming Board positions are determined at the MULS AGM. 6.2

The nomination process (specifically, the selection of seconders) is exempt from the ban

in s 6.1 of the Regulations.

6.3

All authorized materials are exempt from the ban in s 6.1 of the Regulations.

6.4 Any Campaigning that occurs prior to the commencement of the nomination period or following the conclusion of the MULS AGM is not prohibited.

6.5 Notwithstanding s 6.1, MULS Members may submit questions to the nominees via the Returning Officer or their Delegate.

6.6 The Candidates’ responses to the submitted questions will be presented in the form of the Candidates’ Responses Guide, as outlined in s 9.4.

6.7

The Society must advertise details of the Election in each of the following: a. The Society’s website; b. E-mail; and c. Social media.

Section 7 – Returning Officer

7.1

A Returning Officer must be appointed by the incumbent President and must: a. Be a current staff member at the University; b. Not have a conflict of interest with any of the nominees; and c. Willingly accept their appointment.

7.2 With the exception of ss 5.5, 7.7, 7.9, 7.10, 7.12 and 10 of the Regulations, the Returning Officer may appoint one or more Delegate/s to carry out any of their duties and he/she must: a. Not have a conflict of interest with any of the nominees; b. Be willing to accept the appointment; and c. Must not have a study load that would prevent or adversely hinder their ability to execute the powers and duties delegated to them by the Returning Officer.

7.3 The Returning Officer or their Delegate may determine the appropriateness of submitted questions pursuant to s 6.5 and determine their Page 66 of 74

suitability for answering.

7.4 The Returning Officer or their Delegate may refuse to accept nominations that do not follow the requirements laid out in s 3.7 of these Regulations.

7.5

The Returning Officer or their Delegate must compose the ballot.

7.6 The Returning Officer or their Delegate must publish the Election Guide and Candidate Guide pursuant to section 9 of these Regulations.

7.7 The Returning Officer must authorise Authorised Material and Authorised Events including, but not limited to, the following: a. The contents of the Candidate Guide; b. The contents of the Candidates’ Responses Guide; c. The establishment of a social media Candidate Album; d. The voting system to be used for the Election; e. The results of the Election; and f. The ballot.

7.8

Authorisation pursuant to s 7.7 of these Regulations consists of the following: a. Reviewing any Authorised Material; b. Approving that material; c. Indicating their approval with the following mark, where appropriate: i.

‘Authorised Returning Officer to be confirmed).’

7.9 The Returning Officer must count the votes for the Election and must be present from the time that counting commences until the time that all votes have been counted.

7.10 The Returning Officer will inform the incumbent President of the results of the Election.

7.11 The incumbent President will individually inform all the nominees of the results, as soon as is practicable.

7.12 The Returning Officer will certify the fair winners of the Elections at the AGM pursuant to ss 5.3(d) and 12 of the Constitution.

7.13 The Returning Officer may invalidate election results for the purposes of s 10.11, pursuant to s 12.11 of the Constitution.

7.14 The Returning Officer must investigate complaints and impose penalties for breach of these Regulations pursuant to section 10 of these Regulations.

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Section 8 – Election Results 8.1 Once all successful nominees have been individually informed of the results, the incumbent President shall publish a notice to all Members informing them of the successful nominees that will form the Board Elect.

8.2 Any communication to any person of the results of the Election from any member of the Board Elect prior to the official release of results pursuant to s 8.1 shall be grounds for immediate dismissal.

Section 9 – Guides 9.1 The incumbent President must produce an Election Guide with the assistance of the incumbent Secretary and the incumbent Director (Publications).

9.2 The Returning Officer or their Delegate must produce a Candidate Guide, which shall consist of each nomination form received in the Prescribed Format, with the exception of the nominee’s seconders and the signature/approval email of the incumbent Executive Officer for that position.

9.3 Nominees in the Candidate Guide shall be presented in alphabetical order (by the nominee’s family name) and grouped according to the position being nominated for.

9.4 The Returning Officer or their Delegate must produce a Candidates’ Responses Guide, which shall consist of the responses to the questions submitted by MULS Members pursuant to s 6.5.

9.5 Nominees in the Candidates’ Responses Guide shall be presented in alphabetical order (by the candidate’s family name) and grouped according to the position being nominated for.

9.6

All Guides shall be distributed by the Society in each of the following: a.

The Society’s website; b.

E-mail; and c.

Social media.

Section 10 – Breaches and Penalties

10.1 Where a nominee is found by the Returning Officer to have breached any section of these Regulations, or to have encouraged someone else to breach any section of these Regulations on their behalf, they shall be immediately disqualified from running for election in that year. a.

Where a nominee is disqualified, the Returning Officer will immediately remove the nominee from the ballot, and any other Election publications where Page 68 of 74

appropriate. b.

The disqualified nominee may not re-nominate for that position, may not nominate for any other Board position in that Election or apply for an Executive Officer position, nor be allowed to nominate for any position vacant at the AGM. 10.2 Where a Member who has not nominated for election to the Board is found by the Returning Officer to have breached any section of these Regulations, they may be dismissed pursuant to procedures outlined in section 15 of the Constitution.

10.3 Any Member may lodge a complaint with the Returning Officer regarding a breach of these Regulations. The complaint must specify the following: a.

The names of the Members alleged to have breached these Regulations;
 b.

The section of the Regulations alleged to have been breached; c.

A description of the conduct alleged to have breached these Regulations; d.

The names of any witnesses to the alleged breach; e.

Any evidence of the alleged breach; and f.

Contact details for the complainant.

10.4 The Returning Officer shall ensure the identity of the complainant is kept confidential and is not disclosed to anyone.

10.5 The Returning Officer must inform the incumbent President that a complaint has been lodged within one (1) day of receiving the complaint.

10.6 The Returning Officer must inform the person/s alleged to have breached these Regulations that a complaint has been lodged with the Returning Officer and inform them of the general nature of the complaint against them within one (1) day of receiving the complaint.

10.7 The Returning Officer shall allow the person/s alleged to have breached these Regulations the opportunity to present evidence in defence of the complaint.

10.8 The Returning Officer must determine whether the conduct complained of breaches any section of these Regulations, having regard to all information that they have been provided, without regard to the intention of the persons alleged to have breached these Regulations.

10.9 The Returning Officer must provide a written determination to the complainant, the person/s alleged to have breached these Regulations, and the incumbent President within four (4) days of receiving the complaint.

10.10 The Returning Officer will not entertain any complaints received greater than thirty (30) days following the close of polling.

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10.11 In the event that the Returning Officer delivers their determination regarding an alleged breach: a. after the election period has concluded and within the limitation period; b. the determination concerns a member of the incoming or assumed Executive Council; and, c. the outcome of the determination is that there was a breach of these Regulations, the Board position in question shall fall to the nominee with the next highest number of votes, or will otherwise be deemed: d.

A vacancy, to be filled at the AGM, if the determination is made after the close of polling but prior to the AGM, or, e. a casual vacancy, to be filled pursuant to s 13 of the Constitution if the determination is made after the AGM. 10.12 Any Member seeking to fill a position vacant at the AGM is exempt from the ban on Campaigning in s 6.1 of these Regulations for the duration of the AGM. 10.13

There is no appeal from any determination of the Returning Officer.

Section 11 – Transition

11.1 The Board Elect shall not assume formal office until the conclusion of the academic year.

11.2 The Board Elect shall communicate with the incumbent Executive Council until the Handover Meeting.

11.3 Prior to the Handover Meeting, each member of the Board Elect shall be provided with the following information from their respective incumbent Board Member: a.

An outline of the role and duties; b.

Quotes or budget information where appropriate; c.

Key contact details; and d.

Any other relevant information.

11.4 Following the Handover Meeting, the members of the Board Elect will carry out their functions pursuant to the Constitution.

11.5 Upon the appointment of Executive Officers, pursuant to section 12A of the Constitution, the newly elected Board must ensure the smooth handover process between the newly appointed Executive Officers and the outgoing Executive Officers.

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Section 12 – Stays 12.6 All positions able to be voted on at an Election which are created at the EGM prior to the AGM in the same calendar year (‘the position’) are subject to a period in which a MULS member may alter the Constitutional provisions affecting that position by way of motion at the AGM in that same year (‘transitory period’).

12.7 If the MULS Board or any MULS Board Member receives notice, prior to the opening of nominations for the Election, that a motion will be raised at the AGM intending to alter a position (‘the motion’) which was created at the EGM of that same year, the MULS Secretary must move at a Board Meeting prior to nominations opening to stay the election of that role, pending the outcome of the motion at the AGM (‘special resolution’). The special resolution has the same meaning and effect as Special Resolution in the MULS Constitution. Nothing in this clause is intended to mean that the MULS Board must vote in favour of the special resolution.

a. If the special resolution does not receive the support of the Board, any member wishing to nominate for the position shall warrant that they understand that the position is subject to change or could be removed from the Constitution all together.

12.8 If the motion is successful at the AGM, and the position is altered, the position shall be filled in the ordinary fashion for resolving casual vacancies under the MULS Constitution.

12.9 If the motion is successful for the removal of the position, then no further action shall be taken to the extent that the motion involves the election of the position.

12.10 Nominees who place a nomination for any of the positions subject to clause 12.6 - 12.9 above will automatically be entered into the running for election on a casual vacancy basis – no separate nomination is required.

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SAMPLE NOMINATION FORM The following is a sample nomination form for the MULS Elections. There is a blank copy of the form included on the following page.

Name:

John Smith

Student Number: Year of Law: Student Email Address:

12345678 4 LLB (internal) john.smith@students.mq.edu.au

Second Email Address (if relevant): Contact Number 1:

johnsmith@sample.com

1234 5678

Contact Number 2:

Name of Position being Nominated for:

9337 6754

President

Candidate’s Statement of Intention (300 words maximum, to be included in MULS Elections Guide) Given that I hold credentials as a psychiatrist, I hold skills as both a therapist and an analyst.

I believe that these qualities allow me to gauge what students want from their law degrees and give it to them to the best of my ability.

I also hold professional experience as an actor, having received training by none other than Carl Weathers and auditioning for pivotal roles including Frightened Inmate Number 2 and as a back-up for the Blue Man Group. These experiences mean that I can wear the pants of other students, and understand their needs and wants from their law degree.

As a loving father and husband, I am sympathetic to the fact that some law students are juggling their studies with other obligations, and therefore want to do everything in my capacity to ensure that law students can maintain a work-life balance.

Details of Secondees (Must be Ordinary or Executive Members of MULS) Name of Secondee 1: Toby Wilkinson (3213212) Student Email Address: toby.wilkinson@students.mq.edu.au Name of Secondee 2: Student Email Address:

Hannah Williams (12312312) Hannah.williams@students.mq.edu.au

I have read and the contents of the MULS Elections Guide and understand that I am bound by the MULS Constitution and Election Appendix _ (Print Name)

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_ Signed

2020 NOMINATION FORM Name: Student Number: Year of Law: Student Email Address: Second Email Address (if relevant): Contact Number 1:

Contact Number 2:

Name of Position being Nominated for: Candidate’s Statement of Intention (300 words maximum, will be included in MULS Elections Guide for Board roles)

Details of Secondees (Must be a Macquarie Law student) Name of Secondee 1: Student Email Address: Name of Secondee 2: Student Email Address:

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Candidate Checklist ⃞ All documents submitted in a Word document (or similar) format ⃞ All nominations seconded by two (2) Macquarie Law students ⃞ You are a MULS Member ⃞

Written/Electronic signature of the incumbent Board/Executive Member

Board Nomination ⃞ Candidate Statement ⃞ Passport-sized photo of yourself ⃞

Written

Executive Nomination ⃞

Candidate Statement ⃞

Anonymised Resume

I have read the contents of the MULS Elections Guide and understand that I am bound by the MULS Constitution and Election Appendix.

_ (Print Name)

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_ Signed (Paper or Electronic Signature)