MULS Election Guide 2023/24

KEY ELECTION DATES 2023

● Monday 2 October, 9 am - Nominations Open

● Friday 6 October, 5 pm - Nominations Close

● Saturday 7 October, 9 am - Publish Candidate Guide and question period opens

● Wednesday 11 October, 5 pm - Question period closes

● Thursday 12 October, 9 am - Applicants sent questions

● Saturday 14 October, 5 pm - Applicants must answer and send questions to elections@muls org prior to the deadline

● Sunday 15 October, 9 am - Q&A Guide published

● Monday 16 October, 9 am - Polls open

● Wednesday 18 October, 5 pm - Polls close

● Thursday 19 October, Time 2:00 PM - MULS AGM

● Sunday 22 October, 10am - 3pm, 10 am - 3 pm - Board Handover and Induction

How to Apply: Nomination Checklist

Nominations open Monday 2 October, 9am

Nominations close Friday 6 October, 5pm

**No nominations will be accepted after this time**

● Board Members must be available for the Board Induction on Sunday 22 October

● Incoming Board and Executive Members must be available for the Executive Induction on Sunday 29 October

● Updates to the MULS Election will be posted on Facebook, the MULS Website, or emailed to students

● All nominations must be in a Word document format (not .pdf).

● All nominations must be seconded by two other Macquarie University Law students, who must supply their student email addresses

● All nominees must be a MULS ordinary member. If you are not a member, you can join here

● The nomination form can be found at the end of this guide or downloaded here

Below is everything you need to apply for a MULS position

Board nominations:

1 Must provide a Candidate statement (maximum 300 words) which will be published in the MULS Candidate Guide and disseminated to all members This will be filled out in the nomination form.

2. Must provide a passport-sized photo.

3 Nominations must acquire the written (or electronic) signature of the incumbent Board member

i. The signature will be provided once the nominee has directly contacted the current office-bearer and demonstrated a genuine interest in the position for which they are nominating Please ask any questions you might have about the position This ensures nominees understand the responsibilities and duties of the role they are nominating for.

4 You will be asked to answer questions during the Question Period Questions will be sent to you on the morning of Thursday 12 October and answers must be submitted before Saturday 14 October, 5pm. These will be published in the MULS Candidate Guide and disseminated to all members

Executive nominations

1. Must provide a Candidate statement (maximum 300 words) in ‘word format’. This will be filled out in the nomination form.

2 Must provide a resume in ‘word format’ Resumes must have identifying features removed (e g name and photo)

3. Nominations must acquire the written (or electronic) signature of the incumbent Executive Council member

4 The signature will be provided once the nominee has directly contacted the current office-bearer and demonstrated a genuine interest in the position for which they are nominating for Please ask any questions you might have about the position This ensures nominees understand the responsibilities and duties of the role they are nominating for

Page 8 of 84

Nominations must be emailed to the 2023 President, Brendan Piech at elections@muls org by Friday 6 October, 5pm.

Board Elections and Executive Officer Appointments

MULS has a dual election and appointment system The Board is elected, whereas the Executive Officers are appointed by a combination of the incoming and outgoing Boards.

MULS members may choose to run in an election for a maximum of one (1) Board position and/or apply for one (1) Executive Officer position As such, students may choose to run and apply for both simultaneously, or simply one or the other alternatively. As outlined above, the nomination period is the same for both Board and Executive Officer candidates If you are applying for two positions, please submit two separate application forms

Nominee Engagement with Voters

There are a number of strict rules detailed below in the Election Regulations relating to how candidates can interact with students in relation to elections All forms of campaigning are prohibited under these regulations. However, this does not mean that you cannot engage with candidates in order to make an informed vote During the election period, any MULS Member can submit a question to any candidate Candidates will have the opportunity to reply to questions These questions and answers will be made available prior to, and during, voting.

Furthermore, once nominations are closed all students will be provided with a Candidate Guide outlining the nominees running for election and their Candidate Statements Students may question the Candidates on their platforms and intentions in line with the requirements made out in the Election Regulations.

Election Period

Polls open via iLearn on Monday 16 October, 9am and will close on Wednesday 18 October, 5pm More information on voting will be made available closer to the opening of elections.

Incoming Board Members will take office after the AGM on Thursday 19 October 2023. All nominees are expected to attend the AGM for the announcement of the successful candidates

Unfilled positions

If no students nominate for a Board position prior to the close of nominations, then this position is eligible to be filled at the Annual General Meeting (AGM) in accordance with the Election Regulations below If the position is not filled at the AGM, then it can be filled as a casual vacancy in accordance with the Constitution AGM

The MULS AGM will be held on Thursday 19 October 2023. The time is yet to be

Page 9 of 84

announced This event will not be recorded

Details of the Returning Officer

Dr Daley Birkett - returningofficer@muls org

Details of the MULS President

Brendan Piech

Email: president@muls org; email elections@muls org for election enquiries and nominations

MULS ELECTIONS ‘THE BIG 5’

What?

MULS is a recognized and voluntary unincorporated charitable association, duly registered under the Australian Charities and Not-For-Profit Commission, with a primary mission to advocate for the interests of law students at Macquarie University. Boasting a legacy of over 45 years, the Society has witnessed the stewardship of several hundred Executive Members. The MULS Executive Council has consistently provided students with an extensive array of opportunities to excel in their professional, academic, and social pursuits.

When?

Elections are held in the second semester of each academic year. The precise date changes each year based on Constitutional requirements and the structure of the academic year Voting will be made available to both external and internal students online

Who?

In 2023 MULS ill be go erned b 37 E ec ti e Co ncil Members These incl de

MULS has a dual election and appointment system The Board is elected, whereas the Executive Officers are appointed by the incoming and outgoing Boards

The following positions that comprise the Board include:

• President

• Secretary

• Treasurer

• Director (Education)

• Director (Social Justice)

• Director (Career Engagement)

• Director (Competitions)

• Director (Publications)

• Director (Marketing)

• Director (Events)

• Director (Juris Doctor and Postgraduate)

The following Executive Officers are appointed by the incoming and outgoing Boards:

• Executive Officer (Administration)

• Executive Officer (Campus Engagement)

• Executive Officer (Social Justice Advocacy)

• Executive Officer (Community Outreach)

• Executive Officer (Sponsorship)

• Executive Officer (Corporate Careers) x 2

• Executive Officer (Public Interest Careers)

• Executive Officer (Competitions - Foundations) x 2

• Executive Officer (Competitions - Advocacy) x 2

• Executive Officer (Competitions - Professional Skills) x 2

• Executive Officer (Competitions External Advocacy)

• Executive Officer (Competitions – External Professional Skills)

• Executive Officer (Editor)

• Executive Officer (Brief Editor-in-Chief)

• Executive Officer (Publicity) x 2

• Executive Officer (IT)

• Executive Officer (Sport)

• Executive Officer (Socials) x 2

• Executive Officer (Juris Doctor and Postgraduate Engagement)

• Executive Officer (Juris Doctor and Postgraduate Careers); and

• Executive Officer (Juris Doctor and Postgraduate Advocacy)

Why?

The opportunities gained in holding an Executive position on MULS are endless Apart from the wealth of personal experiences that such a role can provide, there is also the bigger idea of contributing back to the University and encouraging student engagement The sky is the limit in terms of what you can do to help improve the student experience at Macquarie University Being an Executive Council Member will

Page 11 of 84

also assist you in developing interpersonal and professional skills However, if you wish to be on the MULS Executive Council

Make sure that you do your research properly and know what is expected of you as an Executive Council Member. Holding office is a large time commitment and should not be underestimated.

How?

Please follow the outline on page 8 of this Election Guide

**YOU MUST BE PREPARED TO COMMIT TO THE NOMINATED ROLE’S RESPONSIBILITIES!**

EXECUTIVE COUNCIL – ROLES & RESPONSIBILITIES

Below contains information about the constitutional requirements of the various Executive Council Members as well as general notes. This should provide you with some understanding of the requirements for the position If you have any further questions about the role, then you should contact the current office holder or closest equivalent

As an Executive Council Member, you are required to act in the best interests of all MULS members, attend all MULS meetings, undertake a thorough handover with your successor and assist with the marketing of MULS events and initiatives (see s 9 1 of the MULS Constitution). Executive Council members are also required to contribute to the overall running of the Society by assisting in all activities of the Society. Highlighted above, the Executive Council is divided into two tiers the Board and the Executive Officers There are eleven (11) Board members and twenty-seven (27) Executive Officers

The Board

The Board is the primary decision-making body of MULS. Along with fulfilling their individual constitutionally prescribed duties (as set out below), the Board has the exclusive power to make decisions regarding budget and sponsorship, regulatory approval of department events and initiatives, investment of the Society’s funds and determining and adopting MULS policies, among other things (see s 15 of the MULS Constitution).

Hence, being a Board member is a huge responsibility. Besides being responsible for your own events, initiatives and department, you are also a critical voice when deciding MULS’ direction and overall effectiveness As such, sound judgment, excellent communication skills and outstanding organisational abilities are required to be a desirable Board member

The members of the 2023 Board are outlined below

President

Current Office-Bearer: Brendan Piech – president@muls org

23 1 The President shall:

(a) be accountable to all Members of the Society;

(b) oversee the general functioning and operation of the Society;

(c) direct, coordinate and supervise the work of the Executive Council Members;

(d) direct, coordinate and supervise the operations of the Student Engagement Department;

(e) direct activities and manage the affairs and faithful conduct of the Society;

(f) chair all meetings of the Board, all meetings of the Executive Council and all General Meetings;

(g) be the primary contact between the Law School and the Society;

(h) be a co-signatory to the Society’s bank accounts (if any); and

(i) prepare and release written bi-annual reports on the activities of the Society.

(j) perform the evaluative and disciplinary role of the Secretary under section 8 2

(b) where a conflict of interest arises

Time Commitment

30-35 hours per week

● You will be required to commit extensive amounts of time preparing for the year ahead and focusing on the prospectus and sponsorship during the Summer break of 2023-2024

● You will also have to commit a large amount of time in the summer break between Semester 1 and 2 and the Semester 2 Mid-Semester break preparing for Elections and the upcoming semester

Portfolio

The President is responsible for the entire operations, conduct, financial affairs and general functioning of the society.

The President role has two focuses: external and internal obligations.

External focus

A large part of the role of being President is managing relationships with external stakeholders such as corporate sponsors, non-corporate sponsors, Macquarie University, Macquarie Law School and the Alumni Office You must think about the interests of these stakeholders when making decisions for MULS You also should engage with these stakeholders to receive feedback about how to make the society better as a whole

Internal Focus

The other large part of your role is managing the health of your team and ensuring that they are fulfilling their responsibilities You also need to ensure that you attend as many MULS events as possible and help your team, without any hesitation As President you need to ensure you are supporting your team and working towards a common goal and installing a culture of respect and collegiately

A large amount of the President’s work is behind the scenes preparations, emails, phone calls and meetings Balancing your professional and personal obligations with MULS, the ACNC, ALSA

Page 14 of 84

with your study is difficult and if you are not organised you can become overwhelmed very quickly. You must also ensure you are flexible, as urgent issues can come up that need to be resolved that day.

As the last three Presidents’ have said, this is a serious role with real-world consequences if things go wrong. Candidates should apply to this role with a view that if they are successfully voted in, they will be at the helm of a medium-sized company over which they have unlimited personal responsibility.

Aside from the above, MULS president is an extremely rewarding role, and I feel I have grown immensely both personally and professionally during my time as President You will be given opportunities to meet new people from across Australia and the world, make life-long friends and will be involved in affecting the university experience for students at Macquarie and across Australia through ALSA MULS President is a role that you get out what you put in Make the most of it and take advantage of the opportunities you will be given to create positive change for others

Attributes

Time management: There will be times where you will be required to make choices about how you allocate your time in the role You will need to be able to quickly respond to issues when they arise and be contactable whenever you are needed Often, MULS cannot wait, and you will need to prioritise these tasks over your studies and work commitments

Flexibility: Like the above, in order to succeed in this role, you must be flexible with your commitments and learn to shift your priorities You also need to be flexible to ensure you attend as many MULS events as possible, because as the President it is vital that you demonstrate ongoing support for your team

Communication: The primary attribute required for this role is good communication skills You will be required to attend meetings with firms and stakeholders, draft speeches and reports and deal with conflict inside and outside of the Executive team

Professionalism: You will be required to address all issues with professionalism. Of course, there will be times where being informal is OK. However, when dealing with external stakeholders and sponsors professionalism is key.

Resilience: Resilience is a major requirement for this role. You will be under constant pressure to deliver outcomes for the Society and will likely face criticism from those inside and outside of MULS. MULS is a year-long commitment and as President, there will rarely be a time where there is not work to be done. Taking care of yourself and recognising signs of burnout will become vital.

Decisiveness: Every day you will be faced with decisions to make which could have reputational, monetary and relationship impacts. The successful candidate will need to back themselves on all decisions and not crack under pressure from competing views of members, stakeholders or the Executive Council.

Final Note

While MULS itself has been around for a long time, the necessity for new ideas, approaches and attitudes is essential for the continued success of the Society Think long-term; think strategically; think innovation; think laterally

You will be very busy but ultimately, the work is enjoyable You will gain invaluable leadership experience as well as experience in corporate governance, tax, charities and much more You will have the opportunity to develop the breadth and depth of your network immensely

Page 15 of 84

Most of your time will be spent doing tasks that are not ‘glamorous’ such as preparing documents, planning, and making decisions about the budget etc. However, the most rewarding part of the job is knowing the impact that you’ve had on the experience of MULS members throughout the year.

If you have any questions about the role, please do not hesitate to send an email to president@muls.org.

Secretary

Current Office-Bearer: Tamika Mansell – administration@muls.org

23.2. The Secretary shall:

(a) serve as chairperson on all Board meetings, Executive Council meetings and/or General Meetings in the event of the incapacity, sanction or death of the President;

(b) be responsible for evaluating the performance of the Executive Council, and of individual Executive Council Members, giving guidance as to their performance and instigating the process for suspension or the declaration of a position vacant when an

(c) Executive Council Member is significantly underperforming or resigns; ensuring compliance with the University code of conduct by the Executive Council Members;

(d) assume a caretaker role over a Director ’s portfolio in the event of a Director resigning or suffering incapacity or sanction The caretaker role is for the duration of the incapacity or sanction (or until the matter has been resolved or the Director replaced pursuant to clause 19);

(e) oversee the handover process and facilitate the smooth transition between Executive Councils from year to year, including training for new Executive Council members;

(f) be responsible for all generalised correspondence of the Society, including the regular collection and dissemination of mail;

(g) ensure accurate recording and annotation of all Board and Executive Council meetings and General Meetings;

(h) ensure accurate recording of all reports of the Executive Council and any sub-committees;

(i) update any amendments made to the Constitution at any General Meeting within ten days of that meeting;

(j) undertake any other administrative tasks required by the Executive Council for the efficient operation of the Society;

(k) be a co-signatory of the Society’s bank account (if any);

(l) be responsible for circulating formal notice of all Board and Executive Council meetings and General Meetings, as well as calling for agenda items and circulating agendas; and

(m) oversee the proper maintenance of law noticeboards and ensure that individual Executive Council Members are responsible for postage and removal of marketing materials.

(n) assist the President in liaising with and maintaining a positive relationship with the Law School, the Arts Faculty, Campus Engagement and the University administration;

(o) delegate their responsibility under clause 23.2 (b) to the President where:

(i) an actual, potential or perceived Conflict of Interest arises; and/or,

(ii) the President receives notice of a Conflict of Interest under clause 16 4 and a Conflict of Interest motion is brought before the Board at a duly convened Board Meeting and passed by Special Majority.

Time Commitment

This role involves (on average) a consistent 20-25 hours per week commitment Your time will be spent ensuring all administrative requirements for events and initiatives have been met You will also regularly assist other members in the team in their roles and consider improvements to the Society. Page 17

Portfolio

The Secretary is responsible for the day-to-day internal management and governance of the Society The role is threefold – administrative, conflict resolution and general advisory You will work very closely with the President, as well as other Board and Executive members to oversee all events and initiatives It is important that all events and initiatives hosted by MULS are in accordance with its objectives, purposes, and requirements, whether these are mandated by the University, law, or MULS Constitution The everyday tasks include but are not limited to:

● Organising meetings (Board, Executive, EGM, AGM, etc ) which involves preparing and sending notices, drafting the agenda, writing and distributing the minutes and monitoring attendance.

● Liaising with internal and external stakeholders including members of the Law School, Campus Engagement, SCLSS and ALSA

● Maintaining the Society’s documents and records, including obligations as a not-for-profit charity with the ACNC

● Staying up to date with all initiatives and events across the different portfolios to ensure you can assist most effectively and answer any general enquiries directed to you

● Dealing with any disciplinary matters and/or grievances in a Human Resources capacity to ensure the team is working effectively

● Any other administrative requirements of the Society (such as submitting risk assessments, quarterly reports, post-event reflections).

● The Secretary also triages tasks and works closely with the Executive Officer (Administration) who assists with the administrative requirements of the Society

Attributes

A great Secretary is passionate about MULS and enriching the law student experience They are friendly, resilient, self-motivated, organised and flexible with great attention to detail

Final note

The role of Secretary can assist in both your personal and professional development It is a very busy role and most of it is done ‘behind the scenes ’ You will gain a variety of useful skills and develop expertise that you never expected. This includes becoming very familiar with internal governance and constitutional provisions and being a representative of the Society in interactions with the Law School and other bodies This work is very important and without it MULS would not be able to operate effectively You will need to be super organised across all aspects of your life to ensure MULS is given due attention and tasks are completed efficiently. This is not a role where you can let tasks pile up and complete them at the last minute It has been a privilege to take on this role and I would highly recommend anyone who has the capacity to definitely consider. It’s been a great opportunity to really get involved with every portfolio MULS offers and work alongside a team of people who are really passionate about what they are doing. If you have any questions about the role, please do not hesitate to send me a message or email to administration@muls org Good luck!"

Treasurer

Current Office-Bearer: Daniel Bowtell – treasurer@muls.org

23 2The Treasurer shall:

(a) keep the Society’s accounting records in such a manner as shall enable true and fair accounts of the Society to be prepared from time to time;

(b) keep such accounting records as to correctly record and explain the financial transactions and financial position of the Society;

(c) advise on the financial implications of any motions before the Board and to make recommendations on the approach that should be taken to said motions;

(d) submit to Members at each AGM accounts showing the fiscal record of that Executive Council during its term of office, and the projected finances of the Society until the beginning of the academic term in the following year;

(e) be a co-signatory of the Society’s bank account (if any);

(f) arrange and be responsible for the handling of monetary transactions related to all activities of the Society, including organising appropriate plans for the sale of tickets to events;

(g) arrange and be responsible for the handling of petty cash; and

(h) be responsible, with assistance from the Board, for the budget of each Department

Time Commitment

10-15 hours a week.

Portfolio:

The Treasurer is a crucial position in the MULS Board and is responsible for managing the society’s finances, tax obligations and annual audits. The typical daily/weekly tasks of the Treasurer involve:

● Paying and sending invoices;

● Reimbursing payments made by Directors and Executive Officers;

● Maintaining the online accounting system (XERO) by recording and categorising all transactions made by the society;

● Making tough decisions about the allocation of funds between portfolios;

● Advising all Board and Executive Officers on financial matters relevant to their portfolios;

● Monitoring and controlling MULS Membership payments using online payment systems such as Stripe or Square; and

● Maintaining accurate financial and administrative records for future use

As the Treasurer, you are responsible for various large compliance tasks that take a significant amount of time to complete These include:

● Ensuring ACNC compliance by drafting and filing an Annual Information Statement;

● Assist external accountants and auditors in producing MULS’ quarterly BAS statements and the annual audit;

● Ensuring MULS meets all its taxation obligations with the Australian Taxation Office; and

● Working with University staff to draft and seek approval for sponsorship agreements

Page 19 of 84

Attributes:

Excellent time management, organisation, and communication skills are vital to the role of Treasurer. Throughout the year, the Treasurer needs to respond to emails quickly to pay invoices, reimburse and answer questions from the MULS Executive and Board Additionally, during January – March, the Treasurer must also demonstrate exceptional time management as you will also need to work with the MULS Board to create budgets for each portfolio, complete the annual audit with the aid of our accountants, and provide the Australian Charities and Not-for-profits Commission the Annual Information Statement Candidates must understand the responsibility and accountability that comes with this role and recognise that consequences flow from falling short on these tasks and responsibilities Nevertheless, please note that accounting or financial backgrounds are not essential, although this will assist you in undertaking the role

Final Note:

The role of Treasurer is an incredibly enjoyable position within the Board The role provides fantastic opportunities to learn various accounting, financial reporting or management skills. It also allows you to work closely with all members of the Board, making it thoroughly rewarding Going into this role, I did not have an accounting or finance background; however I quickly adapted and developed professional skills beyond what my studies offered I have genuinely loved this role and highly recommend taking on this position. If you are interested in the role of Treasurer for MULS in 2024 and wish to be endorsed by the current Treasurer, or you have any questions about the role, please email Daniel Bowtell at treasurer@muls org

Director (Education)

Current Office-Bearer: Farrah Mikhail - education@muls.org

23 4 Director (Education) shall:

(a) develop, oversee and advance academic activities to promote the education of Ordinary Members;

(b) direct, coordinate and supervise the operations of the Education Department;

(c) assist the Education Department to prepare, plan and run a diverse range of educational events and initiatives throughout the year, including, but not limited to, publications, Educational speakers’ forum events or other digital output;

(d) where one (1) or more councillors are unable to attend ALSA conferences or council meetings on behalf of the Society, the Education Director can represent the interests of members of the Society at ALSA conference or council meetings;

(e) liaise with Student Wellbeing when developing initiatives concerning mental health and wellbeing;

(f) assist the President in lobbying the Law School and other relevant committees and organisations, including Macquarie Mentors, Learning Skills, Student Wellbeing, the Student Representative Council, and any other university department;

(g) to carry out duties assigned to them by the President from time to time

Time commitment:

Before Session 1: 15-20 hours per week; During Session 1 & 2: 10-15 hours per week

Portfolio:

The Director (Education) is primarily responsible for developing, overseeing, and advancing academic activities which promote the education of Macquarie University law students

The Director (Education) is responsible for collaborating with Macquarie University in coordinating events and initiatives for new and prospective students, including Orientation Week in Session 1 & 2, as well as Open Day. In addition, this involves collaborating with Macquarie Law School to assist with events targeted towards the law student body including the Law School Welcome (LLB, JD/LLM) in Session 1 & 2

The Director (Education) is primarily responsible for the coordination of the ‘Justified’ podcast. This entails planning, developing, editing and publishing podcast episodes featuring members of the legal profession

The Director (Education) is chiefly responsible for the coordination of workshops on legal research and referencing This entails liaising with the MQ Learning Skills Team, LexisNexis and Macquarie Library to deliver in-person and virtual workshops promoting the educational needs of students

The Director (Education) is responsible for the organisation of initiatives designed to promote the wellbeing of Macquarie Law students This represents a difference to just academic needs, which included the First Year Morning Tea and World Mental Health Week in 2022

The Director (Education) is also required to provide assistance to the President as required, including acting as a MULS representative at conferences and council meetings involving the Australian Law Students Association

The Director (Education) is responsible for the organisation of initiatives designed to promote the wellbeing of Macquarie Law students.

Attributes:

• Exceptional communication skills

• Strong time management skills

• Strong organisational skills

• Ability to professionally engage with multiple stakeholders including the law school, university staff and external members of the legal profession

• Strong creative problem solving

• Strong collaborative skills

Final Note:

This role is a fantastic opportunity to develop one’s skillsets, as the Director is involved in differing tasks from coordinating initiatives to managing the podcast The role also provides the opportunity to engaging with masses of students, either fresh into university or eager high school students, which can be incredibly rewarding when spearheading events such as Open Day and O-Week

Since this portfolio is relatively new in comparison to others, the role has significant scope for the Director to implement their own ideas and leave their imprint upon the portfolio. For 2022, this took the form of a revamped Semester 1 O-Week, featuring multiple alumni speaker panels and an Exhibition Moot, World Mental Health Week and the expansion of the MULS Justified podcast to explore a wider range of topics outside commercial law in collaboration with other MULS portfolios If you are seeking an engaging and collaborative role with the opportunity to benefit the broader student body and develop multiple skills, this role is for you

Director (Social Justice)

Current Office-Bearer: Ellen Shai-Hee– socialjustice@muls.org

23 5 The Director (Social Justice) shall:

(a) direct, coordinate and supervise the operations of the Community Engagement Department;

(b) be responsible for coordinating social justice events throughout the year;

(c) promote student involvement in and facilitate practical opportunities for community legal outreach initiatives;

(d) create awareness of inequalities in the legal profession and throughout legal education;

(e) assist the Student Engagement Department in the promotion of health and wellbeing initiatives and the stimulation of debate about topical law student issues; and

(f) assist the Career Engagement Department with the promotion of opportunities relating to careers in the public interest

(g) The Director (Social Justice) may:

i Facilitate formal and practical opportunities for social reform

Time commitment

10-15 hours per week.

Portfolio

This role largely involves organising and coordinating social justice initiatives for MULS members and the wider university student body. The Social Justice portfolio has great flexibility in the type of events and initiatives that the portfolio wants to run, which organisations to work with and which topical issue you would like to shed light on

As a Director, the role is significantly different from that of your Executive Officers in that you are responsible for overseeing the entire suite of social justice initiatives run throughout the year You will support your Executive Officers with the events they wish to run and liaise with the Board and University on their behalf. This year, the Social Justice team has also worked closely with other portfolios on projects such as the Justified Podcast episode on Decolonising the Law Podcast (Education portfolio), and the Social Justice Paper Presentation Competition (Competition’s portfolios) which had a significant social justice focus

The Social Justice Portfolio dedicates considerable time and effort to the maintenance of the MULS Social Justice Facebook page Through regular use and monitoring engagement on the page, the Director should seek to facilitate practical opportunities for social reform, such as advertising links to informative sources and online campaigns and creating practical workshops to encourage development of tangible skills for students The MULS Social Justice Facebook page is an effective mechanism in promoting both student engagement with social justice opportunities, as well as the Social Justice Portfolio’s various events and social media initiatives.

Attributes

Alongside a passion for social justice, you will need to be sensitive and empathetic to the many Page 23 of 84

social injustices faced by MULS members and the wider community. You must have strong communication skills to represent MULS when liaising with external stakeholders and be able to manage your time wisely to ensure the smooth operation of your events Understanding event management and planning is another key characteristic which will be used consistently throughout the year. Given the significant and sustained time commitment, being able to balance this position with other priorities is crucial As the Director, you will have two executives who rely on your assistance and guidance For their events to run at their full capacity, you will need to be able to work within a team environment and provide support and advice as required Creativity is also encouraged through the planning and organisation of new initiatives, as well as through utilisation of the MULS Social Justice Facebook Page

Final Note

The experience I have gained as the Director of Social Justice has been incredibly rewarding and challenging This portfolio presents a unique opportunity to provide MULS members meaningful ways to engage with important social justice issues and explore various media formats to shed light on these issues. This role has a huge potential for experimentation and creativity, where the team can really challenge the boundaries by collaborating with leading professionals If you are a dedicated and passionate individual seeking an opportunity to engage with social justice, give back to the student community and improve your personal and professional capabilities, this role will be perfectly suited to you!

If you are interested in the role of MULS Director (Social Justice) for 2023 or have any questions about the role, please email Ellen Shai-Hee at socialjustice@muls.org

Director (Career Engagement)

Current Office-Bearer: Kristy Spinelli – careers@muls org

23.6 The Director (Career Engagement) shall:

(a) direct, coordinate and supervise the operations of the Career Engagement Department;

(i) this includes assisting with the organisation of the Department’s respective career and sponsorship related initiatives, events, seminars and workshops

(b) encourage and promote student engagement with all law-related careers, job opportunities and organisations;

(c) be responsible for securing the Society’s sponsorship related income (including, but not limited to, preparing sponsorship prospectuses);

(d) liaise with MULSAA;

(e) be the primary liaison with major sponsors, in relation to matters including but not limited to:

(i) the regular communication with sponsors regarding their sponsorship benefits;

(ii) the organisation of representatives from sponsors at career related events and seminars (as well as competitions with the assistance of the Director (Competitions));

(f) be responsible for the publication of a sponsorship update to be sent to all sponsors at the end of Session 1 and Session 2, which outlines the activities of the Society in that Session; and

(g) assist the Career Engagement Department with the organisation of their respective career and sponsorship related initiatives, events, seminars and workshops

(h) The Director (Career Engagement) may:

(i) appoint, direct, coordinate and supervise the work of a sponsorship sub-committee to assist them with the performance of their duties (including, but not limited to, preparing sponsorship prospectuses);

(ii) appoint a Representative to serve a secretarial function for MULSAA; and

(iii) be responsible for organising an Alumni event

Time Commitment

Before Session 1: 10-15 hours per week; Session 1: 15-20 hours per week; and Session 2: 5-10 hours per week

Portfolio

The Director of Career Engagement is primarily responsible for managing the society’s sponsorship and organising and facilitating career development initiatives The weekly commitments of this role include corresponding with sponsors, working with executives to run initiatives and being an integral part of the wider MULS team.

Semester 1 has a strong focus on corporate law events, in preparation for ‘Clerkship Month, and Semester 2 is traditionally the time to run majority of the non-corporate career events. The Director (Career Engagement) will run these initiatives with the assistance of Executive Officers (Corporate Careers), Executive Officer (Sponsorship) and Executive Officer (Public Interest)

Page 25 of 84

In addition to preparing the annual Sponsorship Prospectus and attending sponsorship meetings, this role involves having a well-rounded understanding of all sponsorship obligations and ensuring each obligation is properly executed Whilst the Director (Career Engagement) is responsible for maintaining sponsorship, they should aim to look for opportunities to increase the society’s sponsorship and partnerships

The Director of Career Engagement should ensure the portfolio provides students with a wide variety of legal career opportunities. For example, in 2021 the Career Engagement team implemented three new initiatives, including the Legal Roles in the Government Panel, the Judge’s Associate Panel and the Barrister’s Panel

Given that a big part of this role is maintaining positive relationships with various stakeholders, A high level of professionalism is essential when working with sponsors, responding to emails and enquires is imperative and fostering the relationship with sponsors throughout the year is required.

Attributes

To succeed in this role, you must be friendly, professional, organised, innovative and prepared to adapt quickly to unexpected events. In case of unforeseen circumstances, such as Covid-19 lockdowns, the Director of Career Engagement should be adaptable and swift in transitioning events to an online platform. You must also be able to effectively balance your university, work and personal commitments with your MULS commitments.

Final Note

This role is extremely rewarding, in the sense that it allows you to develop professional relationships with MULS’ sponsors, whilst also building your time-management skills The role will teach you how to work under pressure, balance competing interests, and communicate effectively However, the time commitment of this role should not be underestimated Furthermore, conducing cross-portfolio initiatives within MULS, and partnering with external societies can benefit students and should be something the Career Engagement portfolio can consider moving forward

Director (Competitions)

Current Office-Bearer: Simone Alexander – competitions@muls org

23.7 The Director (Competitions) shall:

(a) direct, coordinate and supervise, together with the Competitions Department, all the Society’s internal competitions including, but not limited to:

(i) championship moot;

(ii) contract moot;

(iii) criminal moot;

(iv) torts moot;

(v) novice moot;

(vi) foundations moot;

(vii) witness examination;

(viii) negotiations;

(ix) client interview (which may split into junior and senior competitions depending on the amount of applications); and

(x) paper presentation;

(b) be responsible for ensuring that a competitors’ manual and competition rules for each competition are made available to competitors and that competitors are aware of the manual and the rules;

(c) in consultation with the Competitions Department, maintain regulations with reference to the conduct of internal and external competitions including but not limited to:

(i) an appeals and forfeiture policy (including bans);

(ii) criteria for the apportionment of funding student participation in external competitions (subject to the approval of the Board); and

(iii) ensuring compliance between ALSA and Society competition rules.

(d) be ineligible to register or compete in any internal competition for the duration of their term in office The Director (Competitions) must not partake in the selection for an external competition for which the Director (Competitions) is an applicant

(e) The Director (Competitions) may:

(i) direct, coordinate and supervise, together with the Competitions Department additional subject based moots not listed in clause 23 7(a);

(ii) together with the Competitions Department, appoint Competitions Representatives to assist with the conduct of the Society’s internal competitions; and

(iii) use their best endeavours to plan and host, with the assistance of the Director (Career Engagement) and the Director (Events), an annual event to give recognition to and extend gratitude towards the Societyʼs volunteer judges.

Time Commitment

15-20 hours per week, with up to 25 hours during Grand Finals week.

Portfolio

Broadly, this role involves being responsible for every internal and external competition that MULS runs and participates in throughout the year Each competition falls either under the category of Professional Skills, Advocacy or Foundation competitions with respective Executive Officer(s) who facilitate the competitions

Page 27 of 84

As the Competitions Director you must oversee the competitions department by liaising with the relevant Executive Officers, making sure each competition is well-organised, professional in execution and communication, and well-resourced in terms of judging, support, funding and executive commitment. As Director, you will handle the majority of the administrative tasks involved in convening competitions such as booking rooms, setting up registration and communicating with students, marketing the competitions and communicating with external sponsors.

Further, you will be responsible for team selections, complaints handling, the currency of rules and manuals and delegating duties of content creation, particularly with workshops, manuals and question creation. You also generally need to be available for all finals rounds, intervarsity competitions in Sydney and on weekday nights to assist in dealing with ad-hoc issues as they arise. Therefore, it is essential that as the Competitions Director you are professional, organised and involved with all the competitions running for each semester

The Director is also responsible for reporting to the Board on matters relevant to competitions, MULS governance, and university administration

Attributes

• Strong interpersonal communication skills

• Professionalism, both in communication and conduct with Executive Officers, judges, external guests, sponsoring firms and the law school

• Excellent time management skills

• Commitment to the operation of competitions, specifically in being available for communication at most times

• Organisation, particularly in preparatory work leading into each semester

• Problem-solving and lateral thinking when unforeseen situations arise

• Strong resilience skills

• Ability to be adaptable and respond to high pressuring situations

• A passion for competitions and their value to students

Final Note

The role of Competitions Director is simultaneously stressful, given the volume of queries you will receive, and immensely rewarding! It is very important in this role to be able to take on challenges or set backs well and stay focused on the overall goal of providing immensely valuable opportunities to students: in essence, don't loose the forest from the trees

Whilst this role demands good and timely preparation, this is not always adequate, and you will inevitably find yourself as the problem-solver, complaints department and an immediate point of contact when things go wrong This is why it is crucial that you become familiar with the various competition rules, policies and general procedures used for dealing with specific complaints

This year the MULS executive continues to face the challenges remanent from COVID-19 The competitions department had to be particularly adaptive, as all of our internal competitions have engaged in an on and off an online platform The new Competitions Director will need to be flexible and creative in their approach to engaging students whilst managing judges capacity as the shift towards face-to-face initiatives continues It is imperative to be alive to feedback and open and transparent when making decisions

This role, whilst is stressful, is extremely fun and engaging! You will retain invaluable experience in event management, effective communication, leadership, lots of practice in managing expectations, as well as strong friendships with your colleagues

This role is definitely not for the faint-hearted, nor for those with significant work or personal

Page 28 of 84

commitments. Your competitions team and the broader executive will rely on you for at least 4 evenings a week over two 4 month stints. However, if you love comps and are seeking a fast-paced challenge where you can build networks with various MULS regulars, the law school, other institutions, practitioners, members of the judicature and of course, the student body at large, then this role is for you.

Director (Publications)

Current Office Bearer: Mikaela Mariano – publications@muls org

23.8 The Director (Publications) shall:

(a) direct, coordinate and supervise the operations of the Publications Department;

(b) oversee operations that relate specifically to the MULS brand;

(c) assist with the creation and implementation of standards, criteria and templates for internal reporting, events, marketing, policy, etc;

(d) implement the MULS Style Guide;

(e) monitor and coordinate the photography, artwork, layout and preparation of publications, conforming to the MULS Style Guide;

(f) oversee the proactive distribution and marketing of publications;

(g) if required, arrange for the outsourcing of a graphic design role to assist with publications; and

(h) control and manage sufficient distribution of all publications

(i) The Director (Publications) may:

i. appoint, direct, coordinate and supervise the work of Student Engagement Representatives to assist him/her with the performance of their duties; and

ii edit and produce a MULS yearbook

Time Commitment

20-25 hours per week.

Portfolio

The Director of Publications role can be split into three sections

Firstly, you must oversee the publication of at least 3 guides, The First Year Guide, The Clerkship Guide, and one other elected guide This requires clear communication with the Editor and external designer to create timelines, make content and stylistic decisions Alongside the Editor, you will arrange and/or create content for the guides This can involve arranging interviews, reaching out to other Board Members or members of the Executive and communicating with relevant university departments to collaborate and gain different perspectives and information

Secondly, the role requires overseeing the three editions of The Brief, MULS’ landmark publication This involves communicating with and organising the editions with the Editor-in-Chief, liasing with the external designer and assisting in the arrangement of the content, including choosing writers and editors for the subcommittee, and occasionally assisting in editorial reviews Additionally, the Director of Publications will assist the Editor-in-Chief with The Brief Online, a more regular MULS publication

Lastly, the Director of Publications will assist with the content placed on the MULS website and assist the pioneering of the MULS brand, both responsibilities in collaboration with the Marketing Portfolio primarily This involves collaborating with other Board Members to advertise their Portfolios on the website, and making decisions about branding such as with the MULS Style Guide

Key Qualities

● Proven experience in publications, including writing, editing, marketing, or social media, whether gained through involvement with MULS, other student societies, or employment

Page 30 of 84

● Exceptional time management and organisational skills.

● Keen attention to detail.

● Possesses an innovative and entrepreneurial mindset.

● Self-motivated, driven, and independent.

● Adaptable and flexible.

● Collaborative team player.

● Ability to think quickly and make effective decisions on the spot.

Final Note

The role of Director of Publications is quite unique compared to other positions because it doesn't involve major weekly commitments Instead, it requires a few months of intense work leading up to the publication of our guides and The Brief This makes planning with a buffer for potential delays absolutely crucial During these intense periods, we're responsible for everything from planning to editing and finalising publications, and unexpected challenges can crop up, demanding swift action So, being flexible when creating the publication timeline is a must

In this role, you'll need exceptional organisational, time management, and communication skills There are various moving parts and contributors involved in getting our publications out there And it's not just about running individual initiatives; you'll collaborate across all portfolios and engage with external stakeholders, working closely with every department within MULS

One fantastic aspect of this role is the creative freedom it offers You have the opportunity to shape the content and style of our publications as you see fit The only requirement is the type of publications we produce, but you can infuse each one with your unique touch For instance, this year, with the assistance of Kristy, our 2023's Careers Director, we introduced the inaugural 'Resume and Cover Letter Guide ' This guide is designed to assist students in crafting their own resumes and cover letters for job applications It's generously sponsored by Ashurst, who shared their preferences, making it a tailored resource catering to the needs of law students at Macquarie.

So, if you're ready for a role that combines creativity, adaptability, and the chance to truly make an impact, the Director of Publications role might just be the thrilling opportunity you're looking for!

Director (Marketing)

Current Office-Bearer: Elena Corry - marketing@muls org

23 9 The Director (Marketing) shall:

(a) direct, coordinate and supervise the operations of the Marketing Department;

(b) oversee operations that relate specifically to the Society’s digital marketing and merchandise;

(c) monitor and coordinate the photography, artwork, layout and preparation of all material to be used on social media platforms;

(d) delegate within the department the responsibility of non-professional photography and live streaming at the Society’s events; and

(e) implement strategies to maintain favourable public and stakeholder perceptions of the Society and maintain the Society brand; and

(f) The Director (Marketing) may:

(i) appoint, direct, coordinate and supervise the work of a marketing sub-committee to assist him/her with the performance of their duties (including, but not limited to, non-professional photography at the Society’s events)

Time Commitment

20 - 25 hours per week

This is highly variable and some weeks the time commitment is higher

Portfolio

The marketing portfolio coordinates the social media promotion, branding and merchandising for the Macquarie University Law Society The regular duties in this role involve assisting with the management of the schedule for all social media channels, maintaining regular communication with members over both traditional and non-traditional channels through excellent customer service, implementing a photography and livestreaming schedule for on-campus or off-campus events, while overseeing the publication and distribution of the MULS fortnightly Newsletter, ‘From The Bench’, in addition to the accompanying blogs that are available at muls org This requires a high-level of inter-departmental liaison and strong communication with members of the Executive Council In this role, you will be working closely with 2x Executive Officers (Publicity) and 1x IT Officer, who can provide support and assistance with marketing initiatives.

To fulfil these responsibilities, you will have to regularly review and update the MULS Brand and Style Guidelines, Social Media Policy, Email Policy, Instagram Guidelines and LinkedIn Policy. Initiatives run by marketing that are not conducted regularly include merchandising for certain events such as Orientation Week or planning sales of society merchandise, in particular hoodies or other popular items This involves liaising with a range of distributors, creating designs and the management of finances; which is a responsibility that requires a lot of planning and commitment to the task

Attributes

● Excellent leadership skills and communication, where you will be directly managing a team of executives

Page 32 of 84

● Highly organised, flexible and adaptable to changing needs of all MULS portfolios, as well as needs of external stakeholders.

● Creativity and the ability to produce high quality designs/graphics for a range of social media platforms including, but not limited to: Instagram posts, Instagram stories and Facebook event covers Knowledge of Canva is highly desirable

● Maintain ongoing digital marketing campaigns and strategies, including a fortnightly email newsletter

● Work closely with the IT officer to oversee the management of our website muls org

● A friendly, open and professional manner towards all members of the Executive Council and MULS members

Final Note

The Director (Marketing) is responsible for the promotion of events and initiatives across the entire society, aiming to maximise MULS’ exposure and interaction with its members This means being subject to major deadlines and planning marketing campaigns well in advance There is an important focus on team delegation and management of content production. You will be required to liaise with suppliers and distributors for merchandise, organise a schedule for society promotion, respond to inquiries from students via our social media channels, and maintain excellent communication to lead your team

Whilst this role requires a serious commitment, the marketing department is a highly rewarding, enjoyable and creative department which allows you to express your innovative ideas If you’re enthusiastic about social media, have a passion for graphic design, and are a reliable team leader, then this role is perfect for you.

Director (Events)

Director (Events)

Current Office-Bearer: Alice Mahdavi – events@muls org

23.10 The Director (Events) shall:

(a) Direct, coordinate and supervise the Events Department;

(b) Liaise with and assist any Director or Executive Officer responsible for the organization and execution of an event;

(c) Implement a risk-assessment strategy and oversee the process of risk assessments being carried out on all events organised by MULS;

(d) Attend all events organised by MULS and prepare evaluative reports in relation to the conduct of these events; and

(e) Maintain a database of existing quotes, contacts and other information relevant to the organisation and conduct of events

Time commitment:

10-30 hours per week The time commitment for this role varies greatly depending on how close you are to an event

Portfolio

The Events Director role is a rewarding role involving the oversight of MULS’ social events throughout the year Events that fall under this portfolio include: Law Camp, SOS1 & SOS2, Law Cruise, Law Ball, social sport, Intervarsity Gala Day, and Law Revue.

For the execution of these events, the Director is responsible for (but is not limited to): liaising and negotiating with 3rd party service providers and MULS, completing risk assessments, establishing ticketing platforms, developing marketing and engagement strategies, and overseeing the effective management of stakeholders and students during events The Director is responsible for overseeing the activities and work of the Socials and Sports Officers who work collaboratively to provide events throughout the year. Supplementing this, as a Board Director, you are accountable to the Board of Directors who are responsible for making a number of financial and management decisions that are instrumental to the effective running of MULS

Attributes

● Organised

● Good at managing time and other commitments

● Friendly, fun, and approachable

● Demonstrates proficient project management skills

● Attention to detail

● Proficient communication skills

● Able to work effectively under pressure

● Resilient

● Adaptable, accommodating and able to think quickly on their feet when responding to challenging situations

Final notes

The role of Events Director is predominantly underpinned by completing project outcome on a Page 34 of 84

strict calendar deadline You will be required to liaise with venues, negotiate pricing to provide value for students, manage stakeholder expectations, and be very organised with the execution of events, with much of the organisation happening concurrently for each event As this is a role with a heavy focus on external contractions and engagement, professionalism in the role is of upmost priority

Whilst the role is demanding at the best of times, it is a rewarding experience seeing your peers and students enjoy themselves away from university and other commitments Events lay at the heart of MULS and is instrumental in providing a vibrant and fun university experience for Macquarie Law Students

23 11

Director (Juris Doctor and Postgraduate)

Current Office-Bearer: Jade Daly

For all enquiries, please email Lucy Sheppard at president@muls.org

The Director (Juris Doctor and Postgraduate) shall:

(a) currently be enrolled in a JD or Postgraduate Law Degree at Macquarie University;

(b) direct, coordinate and supervise the operations of the JD and PG Department;

(c) develop, oversee, manage and orchestrate the integration of activities and initiatives that promote the needs and interests of Juris Doctor and Postgraduate students at Macquarie University;

(d) ensure that MULS adequately accommodates the needs of Juris Doctor and Postgraduate students;

(e) encourage meaningful Juris Doctor and Postgraduate student involvement in MULS;

(f) assist the President in liaising with the Law School and the Law School Director of Juris Doctor students to discuss and advocate for issues affecting Juris Doctor and Postgraduate students; and

(g) carry out duties assigned to them by the President from time to time

Time commitment: 10-15 hours per week (estimation based on other Director roles)

Portfolio

The purpose of the Juris Doctor and Postgraduate portfolio is to ensure that MULS reflects and incorporates the needs of these students into MULS As a relatively new role, you will have the ability to shape this role and help bring the new portfolio to life You will also work with the Board to help better shape MULS events and initiatives to support Juris Doctor and Postgraduate students. This year, the Director was required to develop and orchestrate new initiatives to better support Juris Doctor and Postgraduate students The Director also has the responsibility of managing the Juris Doctor and Postgraduate portfolio and work with the President in relation to any issues they deem appropriate.

Attributes

The key attributes for the Director (Juris Doctor and Postgraduate) is:

• Team player: This role requires good teamwork skills as you will be collaborating with external and internal stakeholders, the Board and the rest of the MULS team

• Skills to facilitate online attendance: Majority of Juris Doctor and Postgraduate events are held online and after work hours so the Director must be able to deliver events online and during these hours

• Commitment and Dedication: This is a new role so it is very important for the Director to be highly committed and show dedication in creating new initiatives for the Juris Doctor and Postgraduate cohort

Final notes

This is a relatively new portfolio which only came in force in 2022 This is a great and exciting opportunity to get involved and help shape the future of MULS Juris Doctor and Postgraduate students are a key part of life at Macquarie Law School and to help facilitate their voice into MULS is a really rewarding and unique opportunity

The Executive Officers

The Executive Officers are the substance of MULS They are responsible for directly organising the events and initiatives for which MULS is known for. Although these roles are under the supervision and coordination of a Director, Executive Officers are given autonomy and creative freedom in organising MULS’ offerings

If you are interested in applying for an Executive Officer position, MULS is looking for experience and skills that directly relate to the position Often, Executive Officer positions require specialist knowledge or technical expertise Please carefully read through the roles and see which one is best suited to you.

The Executive Officer positions are outlined below

Administration

Current Office-Bearer: Peter Turner – administrationofficer@muls org

23 12 The Executive Officer (Administration) shall:

a) assist the Secretary with tasks related to the performance of their duties (including, but not limited to organising even room bookings);

b) handle the administrative request and queries from the Secretary; and

c) oversee the proper maintenance of the MULS Office and Student Common Room.

Time Commitment

On average this role will require 2 hours per week This does change on a weekly basis In busy periods this role may require 3-4 hours per week however in more quiet periods this role may only require 1 hour per week

Portfolio

The role of the Executive Officer (Administration) is focused largely on assisting the Secretary This will provide a smooth running of MULS for the 2024 year In assisting the Secretary, this role involves the submission of room bookings for various events, record keeping of those events, and finally updating the MULS calendar with the events provided from the Secretary This role will also require various ad hoc tasks including, but not limited to distributing weekly administration updates to the Board and Executive Additionally, as an executive member, your attendance at meetings and events will be required on a regular basis As this role involves fewer hours, you will have the opportunity to assist other portfolios with their initiatives

Attributes

As this role is mainly focused on administration, strong organisational skills are a must You will be dealing with various emails from the Secretary and must prioritise this work to ensure that deadlines are met Additionally, a high attention to detail is also an essential requirement for this role as you will also be dealing with a whole range of dates when submitting room bookings and it is important that the correct dates are entered into those bookings. A general passion and enthusiastic approach to this role will also go a long way.

Final Note

If you are wanting to get involved in MULS and assist in the day-to-day operations, then this role is absolutely for you! Not only will you get a rewarding experience in developing your administrative and organisational skills you also will have the ability to learn more about the society and work with some great people along the way. If you would like to learn more about the role or have any further questions about the work involved, please feel free to email Peter Turner at administrationofficer@muls.org. Best of Luck!

Campus Experience

Current Office-Bearer: Anastasia Muscolino - campusexperience@muls org

23 13Officer (Campus Experience) shall:

(a) strive to enrich the on-campus experience of Macquarie University Law Students;

(b) liaise with Mentors@Macquarie in respect of law student mentoring programs;

(c) be responsible for organising and coordinating initiatives designed to promote student health and wellbeing and stimulate debate about topical issues that impact law students;

(d) facilitate the integration of first year, JD, Indigenous, diverse, Masters, PhD and external and distance students into the activities of the Society by way of;

i appointing two first year Representatives (who must not be students enrolled in their first year of a Macquarie University JD or LLB program);

ii appointing an Indigenous Representative (whose role is to outreach to Indigenous students and preference must be given to Indigenous candidates);

iii appointing a diversity Representative (whose role is to cater to students of diverse racial/ethnic backgrounds, ages, LBTIQ+ status, abilities, and family responsibilities and preference must be given to applicants who themselves meet one of these criteria);

iv. appointing a Masters/PhD Representative (who must be enrolled in a Masters or PhD program):

v. appointing an external student Representative (preference must be given to applicants studying remotely, or with relevant experience);

vi. appoint two MULS Mental Wellbeing Champions (who are certified as an Australian Mental Health First Aider and provided a copy of this certification to the current Executive Officer (Campus Experience); and

vii. directing and collaborating with, all appointed representatives to establish targeted publications, initiatives and networking opportunities.

(e) be responsible for organising student engagement activities including, but not limited to, the following:

i. at least one (1) staff/student symposium;

ii at least one (1) education-related forum; and

iii any other speakers' forums that the Board deems necessary;

(f) The Executive Officer (Campus Experience) may:

i appoint, direct, coordinate and supervise the work of Campus Experience Representatives to assist them with the performance of their duties; and

ii be responsible for organising a commemorative event

Time Commitment

4-6 hours per week, however this will fluctuate depending on upcoming events For instance, during O-Weeks, this commitment can easily extend to 15-20 hours by being on-campus and the tasks pertaining to it Additionally, events like First-Year Afternoon Tea, Mental Health Week, selecting the student representatives and planning events prior to the start of the semester calls for increased time commitment

Portfolio

The Campus Experience Officer sits within the Education portfolio The Campus Experience Officer is responsible for assisting and supervising the sub-committee, consisting of student representatives, and organising and facilitating events, like First-year Afternoon Tea and Mental Health Week

My role includes liaising with the Director of Education and the Student Representatives, particularly the First-Year Representatives Additionally, I assist the Director by suggesting and Page 39 of 84

organising events, and following them through. This role is all about assisting students and ensuring they have a point of contact, which is especially important for new students. Subsequently, the role will require you to be heavily involved in O-Week, which includes helping at the MULS stall, organising the First Year Afternoon Tea, and assisting with the Law School Welcomes. Be prepared to clear your schedule this week! Other aspects include assisting with the organisation of educational workshops and planning the Justified Podcast.

Whilst there are set events in this role, there are also many opportunities to be flexible and introduce new ideas that you think will help the wellbeing of students. For example, now that we are less restricted by COVID and are able to do more on-campus events, for Mental Health Week, we're running a social media campaign along with on-campus events such as yoga, to promote the importance of mental health and give students a chance to interact with each other and MULS to further student morale, and raise awareness. This role also includes collaborative idea generation as some events, such as Mental Health Week, can include different things each year Communication with the Director and sub-committee is essential to creating unique and meaningful initiatives This role also has room to collaborate with other MULS portfolios, for example, between the diversity Representative and the Social Justice Portfolio

Attributes

● Time management - the workload of this role is very much in "ebbs and flows", meaning that there will be some weeks with very little to do, and others where tasks may need to be done every day

● Communication skills - this role requires a lot of liaising with other MULS members, students, and external stakeholders

● Leadership skills - you are directly responsible for the Student Representatives and need to be able to take charge of tasks and organising events

● Creativity - this role lets you be creative in what initiatives you would like to implement

● Organisation

● Flexibility and adaptability

● Team player - you need to be able to collaborate with everyone in your portfolio, and other MULS members to ensure the success of events This includes supporting other MULS portfolio events

Final Note

The Campus Experience role is very rewarding as it gives you the opportunity to help students thrive It gives you the chance to meet students at all stages of their degree and enhance their university experience It is also a fantastic way to ease into participating in MULS as you work closely with the sub-committee which will assist in your performance of the role If you have any questions about any of the above, please feel free to email Anastasia Muscolino at campusexperience@muls org Best of Luck!

Social Justice Advocacy

Current Office-Bearer: Rabia Rasul – sjadvocacy@muls org

23.13 The Executive Officer (Social Justice Advocacy) shall:

(a) stimulate debate about social justice issues;

(b) assist the Director (Social Justice) in encouraging greater engagement with pertinent social justice issues on campus;

(c) organise all social justice related seminars and on-campus events, including, but not limited to:

(i) social justice discussion groups; and

(ii) social justice speaker events;

(d) facilitate practical opportunities for social reform including, but not limited to:

(i) drafting and preparing written submissions on social justice

(ii) policy to relevant bodies.

(e) The Executive Officer (Social Justice Advocacy) may:

(i) in consultation with the Director (Social Justice) and Executive Officer (Community Outreach) appoint any social justice sub- committees for the purpose of assisting the Social Justice Department.

Time Commitment

5-7 hours per week

Portfolio

The Social Justice Advocacy (SJA) Executive Officer position generally requires an average weekly commitment of about five hours, excluding attendance at any MULS meetings and events This time is primarily spent working individually and with the Social Justice Portfolio to plan and organise events Organisation tasks include liaising with external organisations or individuals, completing necessary paperwork for event planning, and overseeing the promotion of student engagement with social justice issues on campus. In 2021, the Social Justice Portfolio held eight Speaker Nights and events, with additional social media initiatives and campaigns Whilst some of these events took place over Zoom, others required management of event locations, including room bookings, catering, and organising directions and parking for attendees

The Advocacy role is concerned with on-campus social justice initiatives. Responsibilities include facilitating social justice dialogue through on-campus events, including, but not limited to, speaker events or discussion groups The role also involves encouraging student engagement with social justice issues, which is undertaken by cooperating with the university, the Law School, and external organisations who volunteer their time to come to speak on campus A high level of professionalism is required from the Advocacy Officer, as it is important to maintain a good reputation for the Officer themselves and MULS as a whole when interacting with legal professionals Whilst the Officer may have their own interests or issues they wish to explore, they should ensure that organised events cover a wide range of issues to uphold student engagement with social justice discourse Topics of focus should be determined through assessing the interests of the student cohort and in collaboration with the Social Justice Director, as well as the established subcommittee established by the Executive Officer to assist in the carrying out of their duties. Page

Attributes

The Officer is responsible for upholding excellent time management, effective rapport-building skills and an eagerness to collaborate via teamwork activities Through working alongside the members of the Social Justice Portfolio and the Social Justice Sub-Committee, the Officer must be prepared to delegate and take charge where instructed by the Director. It is essential to the role that appropriate organisation skills are utilised, specifically in liaising with external associations and individuals This is to ensure that events undergo a smooth process for those involved (including providing necessary instructions, plans, and questions well in advance of the event). As with any MULS position, the Executive Officer should possess an enthusiastic attitude, employ flexibility and hold strong organisational skills

Final Note

Serving the role as MULS’s Social Justice Advocacy Executive Officer has been an incredibly rewarding experience, as it has allowed me to exercise my passion for working in social justice initiatives It has been both a challenging and valuable position, in which I am proud of the Portfolio’s teamwork despite incoming obstacles. The role facilitates an incredible opportunity to apply a plethora of skills- skills which are fundamental to working within the legal industry and various leadership environments The role has also offered me a chance to meet, link and network with inspiring legal professionals, advocates and alumni. This role is suitable for someone who is passionate about social justice, has a strong work ethic and is committed to bringing better and more innovative ideas for the student cohort Creativity is important for this role, as it requires understanding how to best deliver both interactive and educational initiatives. It is a perfect way to cultivate your personal and professional skills, whilst meeting other supportive and like-minded colleagues from the MULS team

If you have any questions about any of the above, please feel free to message Rabia at sjadvocacy@muls org

Community Outreach

Current Office-Bearer: Sarah Dawson – communityoutreach@muls org

23 15 The Executive Officer (Community Outreach) shall:

(a) assist the Director (Social Justice) to promote student involvement in and facilitate practical opportunities for community legal outreach initiatives;

(b) be responsible for organising off-campus initiatives that are relevant to social justice; and

(c) liaise and collaborate with relevant legal and community bodies for social justice initiatives

(d) The Executive Officer (Community Outreach) may:

(i) liaise with the Executive Officer (Sport) to organise the Society’s involvement in community sporting events and charitable fun runs; and

(ii) in consultation with the Director (Social Justice) and Executive Officer (Social Justice Advocacy) appoint any social justice sub-committees for the purpose of assisting the Social Justice Department

Time commitment

5-7 hours per week

Portfolio

The Executive Officer (Community Outreach) position has been modified from the previous years and now bears additional responsibilities. This position generally requires an average weekly commitment of about 5 hours, excluding attendance at any MULS meetings and events It must be noted that certain periods are busier than others i e , more time commitment required closer to events Majority of this time is spent working individually, in collaboration with the Director (Social Justice) or with the entire Social Justice Portfolio to plan and organise events. Tasks may include liaising with external parties or Macquarie University faculty members, researching potential speakers and guests for panels, drafting the necessary questions, and completing necessary paperwork for event planning (such as marketing requests), and overseeing the promotion of student engagement with social justice issues on campus

In 2021, the Community Outreach Officer was responsible for two Social Justice Speaker Nights with one of them being in collaboration with an external organisation and required management of event locations, including room bookings, catering, organising directions and parking for attendees and arranging gifts for the guest speakers The Community Outreach officer and Director (Social Justice) have also published a Social Justice related episode of the MULS Podcast ‘Justified’ which took place over Zoom as we were in lockdown. This role is also responsible for planning, organising, and hosting the Annual Social Justice Trivia Night and all the funds raised go towards supporting a not-for-profit organisation There are also ongoing events and initiatives on the MULS Social Justice Facebook page which include fortnightly news updates and volunteering opportunities for students These were very useful to keep students engaged with MULS and aware of social justice issues It is important to research relevant and pressing social justice issues which encompass a wide range of areas and effect different people in order to create engaging themes for the Speaker Nights.

Attributes

This role is all about collaboration and active engagement with the Social Justice Portfolio, the subcommittee, the broader MULS team and external organisations The ideal person for this role is someone who is creative, proactive and organised Passion and motivation are also key attributes, as your goal is to engage and connect students to a wide range of social justice experiences and opportunities This role allows for a lot of creative freedom whilst deciding on themes and topics, so it is important for the Officer to be passionate about social issues A high level of professionalism is also required from the Community Outreach Officer, as it is important to maintain a good reputation for the Officer themselves and MULS as a whole when interacting with external organisations and individuals Good leadership and communication skills are essential as the Officer will be leading and instructing subcommittee members During, off-peak periods it is important to support other portfolios and executives either by contributing to their tasks or attending events

Final Note

It has been such a rewarding experience to serve as the Community Outreach Officer for MULS 2021 The Social Justice team, alongside the entire MULS team were all amazing individuals whom I loved working with The roles and responsibilities for Community Outreach were quite different from previous years but this has allowed me to be more creative with the events and initiatives and learn many valuable skills This role offers an opportunity to learn new skills as well as improve your communication, leadership, and professional skills Teamwork is the most important aspect of this role and will help you develop many professional relationships and make incredible new friends.

It is so important for us to be aware of social justice issues and make sincere efforts to overcome these Good luck!

If you have any questions about any of the above, please feel free to message Sarah at communityoutreach@muls org

Sponsorship

Current Office-Bearer: Isaac Cheung - sponsorship@muls org 23 16 The Executive Officer (Sponsorship) shall:

(a) work with the Director (Career Engagement) in:

(i) preparing the Sponsorship Prospectus;

(ii) preparing bi-annual Sponsorship Updates;

(iii) preparing proposals for new sponsorship items; and

(iv)liaising with sponsors, particularly during sponsorship negotiations;

(b) assist all members of the Career Engagement Department in the organisation of careers related initiatives

Time Commitment

● Before Session 1: 5-10 hours per week;

● Session 1: 5-10 hours per week; and

● Session 2: 1-3 hours per week

Portfolio

This role encompasses all duties associated with renewing, maintaining and finding new sponsors that will provide MULS with funds and merchandise throughout each year Your role is also to assist Director of Career Engagement shaping the sponsorship plan by providing research on current and potential sponsors Throughout the course of the year, you must ensure that events are appropriately sponsored and ensure that marketing requests are put in on time

Duties and expectations

● Address queries raised by current sponsors,

● Assist in drafting the prospectus if required,

● Conduct research on potential new sponsors,

● Reach out to potential new sponsors,

● Attend careers events to assist with set up,

● Attend sponsorship meetings if required, and

● Ensure the delivery of prospectus items to the sponsor’s expected standards

Attributes

● Communication - ability to communicate formally and efficiently, especially during formal meetings with firm sponsors,

● Research skills – clear and concise information assists the Careers Director and President in sponsorship meetings,

● Team player - being motivated to assist other Careers team members in executing duties, as well as the entire executive body

Final Note

This is a great opportunity to engage in facilitating career development and to understand how Career Engagement works internally ‘Mad May’ is a busy period The Sponsorship Executive Officer will be required to assist in various duties relating to clerkship events and panels. Some crossover between the members of the careers team is expected during times where one area experiences high volumes of work – the Director will assist in delegation in these instances.

Corporate Careers x 2

Current Office-Bearers: Connor Chandler and Jordan Lau – corporatecareers@muls org

23.17 The Executive Officer (Corporate Careers) shall:

(a) provide students with up-to-date information on all commercial and corporate related jobs, careers and organisations and the clerkship program;

(b) organise all commercial and corporate related career seminars and events, including but not limited to:

(i) clerkship/interview workshops; and

(ii) corporate sponsor functions

(c) along with the Executive Officer (Public Interest Careers), liaise with career services of the University regarding all jobs and career opportunities;

(d) assist all members of the Career Engagement Department in the organisation of careers related initiatives.

Time commitment

4-6 hours per week

Portfolio

The bulk of the work in this role occurs in Semester One, particularly in late April through until the end of May There are numerous firm presentations and networking events that culminate in the Clerkship Fair. You are required to plan and help coordinate these events alongside your Director in the months prior, as well as to physically attend and facilitate them This includes setting up the event spaces and organising caterers in advance, as well as introducing and thanking speakers and panellists at the event. You are also required to attend and help out with other MULS departments, either setting or packing up events or if they need additional help

During an extended period of virtual events, the role requires no time or effort setting up physical event spaces and planning these in conjunction with the university and catering services, however it does require hosting events over Zoom and overseeing the operation of these events remotely on the day It still requires the preplanning and organising of speakers and the technical aspects.

In Semester Two, the focus is turned to alternative careers paths from corporate For this, panel events will be held, each with a different focus including criminal law, judge’s associate/tipstaff, legal roles in the government and barristers.

Attributes

MULS have had consistently high levels of participation in Corporate Careers initiatives over the past few years and have worked hard to maintain strong relationships with corporate partnerships It is therefore very important that the EO’s have the following attributes to ensure the success of the portfolio in the long term:

● High level of planning and organisation skills, and the ability to put all the components of an event in place well before it starts

● Confident and professional interacting with the lawyers and HR representatives from sponsor firms

Page 46 of 84

● Ability to use judgement and work well under pressure.

● Willingness to commit to the success of the events by prioritising responsibilities

● Ability to communicate well with the Director of Career Engagement and other members of the Career Engagement team

● Being flexible to potential last minute changes.

● Willingness to help out wherever needed and be part of not only the Careers team, but the MULS executive

Final Note

The role is essentially that of an event planner and facilitator Most of the direct negotiation with firms over events and sponsorship will be handled by the DCE and the President of MULS However, the role is still a great opportunity to meet graduates/clerks, HR representatives, experienced lawyers and even partners from the organisations that engage with MULS

Public Interest Careers

Current Office-Bearer: Taniya Thomas – publicinterestcareers@muls.org

23 18 The Executive Officer (Public Interest Careers) shall:

(a) provide students with up-to-date information on all jobs, careers and organisations within the public interest;

(b) organising all public interest related career seminars and events;

(c) along with the Executive Officer (Corporate Careers), liaise with career services of the University regarding all jobs and career opportunities; and

(d) assist all members of the Career Engagement Department in the organisation of careers related initiatives.

Time Commitment

3 hours per week

Portfolio

The Executive Officer (Public Interest Careers) is responsible for the following:

• Providing students with current information on career paths that are within the public interest, mostly through careers seminars and events,

• Liaising with the Macquarie University Career and Employment Service and Executive Officers (Corporate Careers) regarding all jobs and career opportunities,

• Assisting in the general planning, preparation, marketing, and running of events run by the Careers department,

• Planning and running the ‘Legal Roles in the Government’, ‘Criminal Law Careers Panel’ events and other events which have a public law focus, and

• Being proactive in looking for opportunities to run new events, engage with careers stakeholders and students about career opportunities

Attributes

As this position involves liaising with students, organisations, Executive Officers and the University, effective communication skills are an essential requirement for this role Efficient time management and planning is also necessary as the position involves planning an event several weeks or months in advance. Finally, a passion and enthusiasm for public interest careers is a must as this role is largely self-driven

Final Note

Non-traditional and public interest legal careers are an extremely important aspect of the legal industry and present many opportunities for law students who are interested in pursuing alternative careers in law Public interest careers are very broad in scope which presents an opportunity to expand upon the diversity of events which MULS hosts whilst also giving students increased exposure to a variety of legal careers that would otherwise be overlooked. This position is a great opportunity to make positive change within MULS and to help your fellow students

Page 48 of 84

Competitions — Foundations x 2

Current Office-Bearers:

Emma Horgan - foundationcomps@muls org

Tenielle Corcoran - novicecomp@muls org

23 19 of the Macquarie University Law Society Constitution, The Executive Officers for Foundation Competitions shall:

a) assist the Director (Competitions) with all tasks related to the proper functioning of the Society’s practical competitions, including, but not limited to:

i foundations moot; and

ii novice moot; and

b) be ineligible to register and/or compete in any Foundations competitions for the duration of their term in office

Time Commitment:

5-10 hours per week. The time commitment for this role fluctuates depending on the time of the semester The registration and preliminary rounds of the moots are the most time heavy, with time spent organising easing towards the end of the semester

Portfolio:

In semester one, this role involves the facilitation of the International Humanitarian Law Moot This is a new moot, run for the first time in 2022 This responsibility is shared between the two Foundations Competitions Executives and involves the receiving of application, sourcing of a moot question, liaising with teams, drafting and redrafting draws, sourcing and allocation judges, collation of results, calculations of scores and the hosting of the Grand Final Foundations Competitions Executives are also responsible for the running of mooting and judging workshops during semester one.

In semester two, the Foundations Competitions Executives are responsible for facilitating either the Foundations of Law Moot (available to first year students) or the Novice Moot (available to first time mooters not in their first year) individually Each executive is responsible for the receiving of application, sourcing of a moot question, liaising with teams, drafting and redrafting draws, sourcing and allocation judges, collation of results, calculations of scores and the hosting of the Grand Final.

Attributes:

● The ideal candidate will be someone willing to go above and beyond to help the competitions team generally Considering that the workload for this position is lower than others, especially during the first semester, you will be expected to support and aid in the organisation of other MULS events and competitions.

● You will also need to address queries from new mooters professionally, promptly, and in a constructive manner so as to help develop their involvement in future

Page 49 of 84

MULS competitions

● Excellent time management and organisational ability. You will have to collate the draws so as to match every teams availability, and organise all the necessary matters and communications to judges and competitors well in advance

● Flexible to unforeseen circumstances You must have the ability to adapt to frequent and unforeseen last-minute circumstances such as: competitors forfeiting/withdrawing, judges or hosts being unavailable, technical errors with zoom, and other such complications

Final Notes:

The Foundations Competitions Executives organise and manage the moots that first time competitors take part in. This means that a few aspects will be different from other roles. Firstly, a Foundations Competitions Executive must ensure students are well equipped to moot before the competition begins This means organising mooting workshops in semester one and ensuring students have all necessary competition materials before commencing the moot. Secondly, a Foundations Competitions Executive must be prepared for a very high attrition rate. In order to prepare for this, you will need to be flexible with individual applicants and focus on marketing the moots so as to get as many participants as possible

Serving the MULS community as a Foundations Executive is an excellent learning experience and allows for networking opportunities with peers and legal professionals If you have any questions regarding the role, please reach out to Emma or Tenielle

Competitions — Advocacy x 2

Current Office Bearer: N/A - (compsadvocacy@muls org)

Current Officer Bearer: Samuel Suhardi - (compsadvocacy1@muls org)

23 20 The Executive Officer (Competitions Advocacy) shall:

(a) assist the Director (Competitions) with all tasks related to the proper functioning of the Societyʼs advocacy competitions, including, but not limited to:

(i) championship moot;

(ii) contracts moot;

(iii) criminal moot;

(iv)torts moot;

(v) witness examination; and

(vi)trial advocacy.

(b) assist the Director (Competitions) with all tasks related to the proper functioning of subject based moots.

(c) be ineligible to register and/or compete in any Advocacy competitions for the duration of their term in office.

Time Commitment

The organisation and preparation of a competition takes a substantial amount of time The time commitment throughout the semester may or may not be consistent depending upon the structure of the competition you are running For example, for the past two years, the preliminary rounds of the Criminal Law Moot have been held over a single weekend, meaning that preparation is largely isolated to the weeks beforehand However, competitions such as the Championship Moot and Witness Examination generally take place on weeknights over the period of the semester, meaning that preparation requirements are more consistent throughout. Regardless, you will be required to devote a significant amount of time to prepare rounds. There will be many last-minute changes to rounds with teams withdrawing and judges or hosts becoming unavailable. Being able to problem solve and make changes to the plan is necessary.

- 1-3 hours each week in preparation for competition

- 4-8 hours during weeks when competitions are held

This is exclusive of expected attendance at other MULS events. You will be asked to assist with hosting and attending other competitions as well as attend portfolios’ events.

Portfolio

Advocacy Executive Officers are required to execute the following tasks and responsibilities:

● Prepare, manage, coordinate, and evaluate the running of MULS Advocacy Competitions, including:

■ Championship Moot, Criminal Law Moot (Semester 1)

■ Contract Law Moot, Witness Examination, Diversity and Pride Moot (Semester 2)

Page 51 of 84

● Providing timely and effective communication to all stakeholders. You will be responsible for ensuring student obligation awareness and providing all involved parties with the necessary resources and information promptly.

● Ensuring a high standard of professional etiquette in organising and coordinating judges for the mooting rounds, considering availability and preferences.

● 2021 saw the necessary online coordination of competitions, requiring the organisation of zoom hosts and spontaneous troubleshooting for access-related issues.

● Assisting fellow Executives in the coordination of other MULS competitions and events.

Attributes

• Strong organisation and coordination skills.

• Practical written and verbal communication skills.

• Professional etiquette interacting with external parties, including alumni, academics, legal practitioners, and other potential judges

• Commitment to familiarisation with the relevant rules and procedures

• Proactive and reactive decision-making skills in dealing with situations requiring, sometimes spontaneous, educated decisions

• Willingness to assist fellow MULS Executives and students

Final note

Through the role you will develop excellent communication and interpersonal skills and a high level of organisation You will have the chance to engage with university academics, solicitors, barristers, and even judges Overall, this role is a rewarding experience in which you can facilitate student involvement in competitions and MULS more generally

Competitions — Professional Skills x 2

Current Office-Bearer: Sujal Chadha – compsskills@muls org

Current Office-Bearer: Zachary Haynes – compsskills1@muls org

23 21 The Executive Officers (Competitions Professional Skills) shall:

(a) assist the Director (Competitions) with all tasks related to the proper functioning of the Society’s practical competitions, including, but not limited to:

(i) client interview (which may split into junior and senior competitions depending on the number of applications);

(ii) negotiations; and

(iii) paper presentation

(b) be ineligible to register and/or compete in any Professional Skills competitions for the duration of their term in office

Time Commitment

10 – 15 hours per week; 15 hours during final rounds

Portfolio

To prepare, organise and assist the Director (Competitions) with all tasks related to the proper functioning of the Society’s Professional Skills competition, including but not limited to:

● Client Interview Competitions (Junior and Senior);

● Negotiations Competition;

● Alternative Dispute Resolution Competition; and

● Paper Presentation Competition

To complete tasks including, but not limited to:

● Liaising with legal professionals, senior students and academics and engaging them as judges as well as liaising with students for client volunteers

● Advertising the Professional skills competitions;

● Creating competition registration forms and managing competition and client registration;

● Organising and facilitating workshops for the competition;

● Creating draws for the competition;

● Choosing, formatting, and sourcing (if required) competition questions;

● Attending and facilitating the rounds of the competition;

● Managing complaints, disputes, and problem-solving issues to provide a better competition experience;

● Organising Zoom/campus room allocations and hosts (if applicable) for the rounds.

Attributes

Time management, organisation skills and communication skills are the key attributes of a successful Professional Skills officer This role demands that individual co-ordinates between various groups of people such as judges, client volunteers and participating teams, therefore, it is very important that the incoming Professional Skills executives stay organised and use effective communication skills to complete tasks in a timely fashion to ensure the smooth running of their competitions Tasks such as emailing various groups or organising draws and questions for rounds might be trivial but when done correctly and on time provide a solid foundation for the running of the competition

Because the Professional Skills office is split between two individuals, strong communication skills are highly desired as during competition periods your partner will often be your first point of contact to resolve any issues Being flexible and adaptive to sudden changes and issues when they are communicated is also a key feature of this role

We are aware that students have other commitments in their lives such as social activities, work, study, and extra-curricular activities, which is why being careful with your time and having good Page 53 of 84

time management skills is imperative for executives since the bulk of the role will happen during the semester. Managing your time properly will lead to avoiding stress and ensuring an enjoyable semester.

Being committed to the role is another key attribute of the incoming Professional Skills officer. This role requires you to stay committed throughout the entire semester with work often bleeding into holidays. Being a part of the biggest portfolio, your level of commitment plays a very critical role in the organisation of your competition as well as of other members of the Competitions Portfolio. Therefore, it is important to demonstrate a willingness to commit and aid others within MULS, as this allows for future cooperation from other executives. In addition to that, executives need to be diplomatic and have good social skills to liaise and maintain a good relationship with legal professionals, Macquarie University academics and students as this would ensure your role is as easy as it can be.

Final Note

The Competitions Department is the biggest portfolio within MULS and serves as an integral part of it, as it interacts with a large portion of students, legal professionals, and academics It is a role that involves committing consistent time and effort to ensure its effective operations, however, it is the most rewarding role in MULS as you will be helping students learn skills that are necessary for their futures as well as being able to see students grow into outstanding competitors Furthermore, you would benefit from this as well since you would improve your communication and networking by interacting with academics, solicitors, barristers, and judges For us, watching students grow and build confidence in their skills as well as hearing how the competitions helped them has most definitely been the highlight of our position

Competitions External Advocacy

Current Office-Bearer: Heidi Huggett – externalcomps@muls.org

23 21 The Executive Officer (Competitions External Advocacy) shall:

(a) be responsible for organising all the Society’s external advocacy competitions;

(b) be responsible for corresponding with external competition organisers in arranging registration of Macquarie competitors, and the payment of Macquarie registration fees;

(c) be responsible for advertising and receiving applications for external competitions;

(d) be responsible for working with the Director (Competitions) in establishing a selection committee of at least three senior academics, including the Dean of the Law School;

(e) correspond with the appointed selection committee, providing them with applications and the advertised selection criteria, for the purposes of assessing the merit of those applications;

(f) work with Competitions representatives from other law student societies to organise intervarsity competitions, including, but not limited to, the Sir John Peden Contract Moot, MULS Environmental Law Mooting Competition and the Margaret Cunneen Witness Examination Competition;

(g) support the Executive Officer (Competitions – External Professional Skills) with any competitions as observed and required by the Director (Competitions); and

(h) be ineligible to register or compete in any External competition for the duration of their term in office.

Time Commitment

3-15 hours per week

Your time commitment will vary quite significantly based on the number of active competitions

Portfolio

This portfolio is tasked with the organisation and delivery of competitive experiences focused on advocacy skills to MULS members external to our usual competitions Thus, in addition to reporting directly to the Director of Competitions, you will be liaising with your counterparts at other law societies to facilitate the delivery of a range of competitions in varying degrees of involvement

All competitions will inevitably require you to commence registrations, advertise competitions and source competitors and/or coaches. However, as multilateral competitions such as the Gibbs, Kirby, Baker McKenzie Women’s Moots have dedicated organising parties to host and organise teams from at least three or more participating universities, this may all the roles require to satisfy said competitions.

Meanwhile, MULS bilateral and flagship competition (MULS Environmental Law Moot Competition) will require more than just the above steps in completing said competitions. As competitions such as the Pedan Moot, UTS Contract Law Moot and MULS Environmental Law Moot will be co-hosted (if not solely hosted) by MULS. Additional steps such as sourcing problem scenarios, meeting with counterparts at other law societies to discuss logistics and planning out the entirety of a competition are a must.

Attributes:

An ideal candidate should possess the following attributes:

● Excellent written and verbal communication,

● Excellent organisational and time management skills,

● Strong Adaptability to the respective interests of various stakeholders, Page 55 of 84

● Ability to communicate positively with a variety of people from different backgrounds,

● Exceptional teamwork skills; and

● Previous exposure to MULS Competitions desirable but not essential.

Final Note

As the public face of the MULS Competitions Department, you are responsible for representing MULS as professionally and diligently as possible. You will be the first point of contact for a myriad of stakeholders at different stages of each competition MULS is involved with; from student competitors to judges, industry professionals within and external to the MULS community. Thus, it is critical that you are responsive to your emails and messages, flexible to evolving situations and be able to maintain and open mind with stakeholders and patterns that may be accustomed to different methods of running competitions.

In doing so, you will find that this portfolio is one that exposes you to a wider student, academic and professional community than ones that are typically found in other MULS portfolios Where in addition to refining several key professional skills, this portfolio serves as an excellent networking opportunity in reaching out to students and professionals outside of MULS

Competitions — External Professional Skills

Current Office-Bearer: Carolina Reji – externalcomps@muls org

23 22 The Executive Officer (Competitions External Professional Skills) shall:

(a) be responsible for organising all the Society’s external professional skills competitions;

(b) be responsible for corresponding with external competition organisers in arranging registration of Macquarie competitors, and the payment of Macquarie registration fees;

(c) be responsible for advertising and receiving applications for external competitions;

(d) be responsible for working with the Director (Competitions) in establishing a selection committee of at least three senior academics, including the Dean of the Law School;

(e) correspond with the appointed selection committee, providing them with applications and the advertised selection criteria, for the purposes of assessing the merit of those applications;

(f) work with Competitions representatives from other law student societies to organise intervarsity competitions, including, but not limited to, the MULS x SULS ADR Competition;

(g) support the Executive Officer (Competitions – External Advocacy) with any competitions as observed and required by the Director (Competitions); and

(h) be ineligible to register or compete in any External competition for the duration of their term in office.

Time Commitment

2 to 10 hours per week, subject to the number of active competitions.

Portfolio

This portfolio is tasked with the organisation and delivery of competitive experiences focused on professional skills to MULS members external to our usual competitions. Thus, in addition to reporting directly to the Director of Competitions, you will be liaising with your counterparts at other law societies to facilitate the delivery of a range of competitions (mostly client interview, negotiations) in varying degrees of involvement.

All competitions will inevitably require you to commence registrations, advertise competitions and source competitors and/or coaches However, as multilateral competitions such as the SULS Client Interview, ADC-ICC Competition and UNSW IV Skills have dedicated singular, dedicated organising parties to host and organise teams from at least three or more participating universities, this may all the role requires to satisfy said competitions

Meanwhile, MULS’ bilateral competitions will require much more than just the aforementioned steps in completing said competitions As competitions such as the MULS x SULS ADR Competition will be co-hosted (if not solely hosted) by MULS, additional steps such as sourcing problem scenarios, meeting with counterparts at other law societies to discuss logistics and planning out the entirety of a competition are a must Given the workload that is expected for this portfolio, this role will also require you to offer logistical support to your co-exec where necessary

Attributes

● Excellent time management skills,

● Good communication skills,

● Good organisation and ability to meet deadlines, Page 57 of 84

● Adaptability and being flexible to the changing pressures and

● Works well under pressure and can balance multiple tasks effectively

Final Note

As the public face of the MULS Competitions Department, you are responsible for representing MULS as professionally and diligently as possible before a myriad of stakeholders at different stages of each competition MULS is involved with; from student competitors, judges, industry professionals within and without the MULS community Thus, it is critical that you are responsive to your emails and messages, flexible to evolving situations and be able to maintain an open mind with stakeholders and partners that may be accustomed to different methods of running competitions As this portfolio was created in response to the 120% increase in external competition engagement (from 2018, President’s half yearly report) is a requirement that you offer support to other portfolios and assist your co-exec in External Advocacy Competitions in their workload, such as taking over entire competitions where necessary.

In doing so, you will find that this portfolio is one that exposes you to a wider student, academic and professional community than ones that are typically found in other Competition portfolios; where in addition to refining a number of key professional skills, this portfolio also serves as an excellent networking opportunity in reaching out to students and professionals outside of MULS

Editor

Current Office-Bearer: Joshua Brereton

23 24 The Executive Officer (Editor) shall:

(a) edit and produce all Society publications (with the exception of The Brief), including, but not limited to:

(i) the First Year Guide (before the commencement of Week 1, Session 1)

(ii) the Clerkship Guide (by the beginning of June unless otherwise agreed upon by the Board and passed by simple majority);

(iii) a third Guide (by the end of September); and

(iv) other publications as directed by the Board.

(b) The Executive Officer (Editor) may:

(i) appoint and coordinate the work of any Representatives necessary to help create all Society publications.

Time Commitment

As Editor, your time commitment to MULS will vary during the semester. On average, it is 3-5 hours per week. However, in the two months preceding the publication of each guide, the time commitment will increase. Bear in mind that this may clash with semester breaks as some guides are published in the first couple weeks of the semester.

Portfolio

In 2023, the Editor was responsible for planning, drafting and editing the First Year Guide, Competitions Guide, Clerkship Guide and the novel Resume and Cover Letter Guide The production of these guides will require consistent communication with the Director of Publications to ensure content is both relevant and appropriate and that scheduled deadlines are met In addition, you will correspond with an external designer to provide feedback in relation to the design and layout of the guides You may also liaise with other portfolios in the development of guides such as the Competitions Guide

Attributes

Students seeking to apply for this role should be passionate about navigating law students throughout their law degree Specifically, the Editor role requires:

● Strong writing skills and diligence

● Attention to detail in reading and editing content

● Communication and teamwork skills in liaising with internal and external stakeholders

● Strong time management and organisational skills

● The ability to think both critically and creatively

Final Note

In this role, you are rewarded with the personal satisfaction of seeing all your planning and commitment come to fruition in a tangible form Guides such as the First Year Guide and Clerkship Guide are indispensable publications for law students, so putting the publications together is highly rewarding

You will play a role in setting the vision, content and design of the guides Therefore, someone who is creative and diligent, and enjoys reading and writing, will be well equipped for this role This role also affords you with a substantial amount of autonomy and discretion So if you are someone who likes to think outside the box, this role is a great fit for you Page

The Brief Editor-in-Chief

Current Office-Bearer: Bradley Cagauan – thebrief@muls org

23 25 The Executive Officer (The Brief Editor-In-Chief) shall:

(a) be responsible for ensuring the publication of at least two editions of The Brief per year; and edit The Brief;

(b) be responsible for the publication of The Brief Online

(c) The Executive Officer (The Brief Editor-in-Chief) may:

(i) Appoint and coordinate the work of any representatives necessary to publish The Brief and The Brief Online including, but limited to, the following roles:

(i) Writer who is commissioned to write for The Brief

(ii) Sub-editor who is commissioned to sub-edit content submitted to The Brief

(iii) Online contributor who is commissioned to write for The Brief Online

Time Commitment

In this role, time commitment to MULS will vary during the semester During peak periods, expect to spend around 10-20 hours a week. During these periods your responsibilities will include managing the online platform, coordinating with the team (writers, sub-editors, the designer, interviewees), reviewing submissions and curating content During non-peak periods, you will generally spend around 2-4 hours per week

Portfolio

Core tasks include:

● The commissioning, curation and publication of the print edition (published three times a year) and the online edition

● Managing a subcommittee of approximately 50 student writers and sub-editors, creating weekly schedules, setting deadlines for print and online submissions

● Driving the creative direction of the print editions and working alongside the designer

● Ensuring regular communication between yourself, contributors, sub-editors, the Director of Publications and other relevant stakeholders

Attributes

Personal attributes essential to succeed in this role include:

● Excellent written communication skills

● Time management

● Meticulous attention to detail

● The ability to organise and balance MULS, university, work and personal responsibilities

● The ability to give constructive feedback and provide clear instructions

● Passionate about curating and providing creative direction

● The ability to work effectively with a large team

● Resilient against deadlines

● Keenly aware of Australian law, policy and other current affairs

Final Note

The Editor-In-Chief role is a rewarding position that allows you to advance your leadership, communication and time-management skills while giving you creative freedom to curate and publish thought-provoking and topical articles. What I have enjoyed the most about this position is

Page 60 of 84

curating themes that allow me and the team to explore areas of interest such as public accountability and the impact of policies on Indigenous young people. To succeed in this role, you need to be passionate, determined and committed The Brief is a wonderful example of embracing diversity of thought and is an exceptional avenue for students to explore legal areas outside of their studies and tap into their passions or areas of interest

Current Office-Bearer: Rheanna Gibson - itofficer@muls org

23.23 The Executive Officer (IT) shall:

(a) maintain and update the Society's website;

(b) create and maintain all MULS email accounts;

(c) liaise with Director (Publications) to establish and maintain templates for use by Executive Council Members; and

(d) respond to and remedy the IT related requests of:

(i) Directors;

(ii) Executive Officers; and

(iii) Representatives

(e) perform the duties of the Executive Officer (Publicity) under s 8 17, where necessary or as instructed by the Director (Publications); and

(f) be responsible for non-professional photography at the Society’s events

(g) The Executive Officer (IT) may:

(i) facilitate and assist with online ticketing systems

Time Commitment

3-5 hours per week (hours will vary from week-to-week)

The role of the IT Officer focuses on the operational management of the society’s website and technology. Regular duties will revolve around maintenance of the website, updating events and generally ensuring the website is up-to-date. Communication with members of other portfolios is key in this role. The website is a central point for the society’s members and is heavily utilised.

Going into next year, collaboration with Publications will be extremely important The Brief is moving onto the website and communication with the relevant members of the Publications portfolio is essential

As the website is hosted on Squarespace, knowledge of this platform, domains, hosting and analytics is critical Note however, that Squarespace is fairly intuitive, so a willingness to learn and interest in web design is very important also Further, the ability to operate Zoom and have a sound understanding of editing videos is useful for this role

Attributes

The person who fills this role must be able to meet deadlines, communicate effectively with others and work independently This role provides a lot of autonomy and you must be able to self-manage your tasks Additionally, this role requires someone who understands user experience and web design Experience with IT and web-development will be useful, but with a passion for creativity and drive to learn, you will be able to excel in this role

Final Note

This role provides you with a lot of autonomy to be creative and support the team Given the uncertainty of the COVID-19 pandemic and the shift to online learning, the website is increasingly used and will be utilised even more in the years to come Overall, you must have a passion for the dynamic changes and challenges that arise from technology and be willing to adapt to these accordingly

Publicity x 2

Current Office-Bearer: Tiana Shahid and Artin Ebadi Mehr – publicity@muls org

23 27 The Executive Officer (Publicity) shall:

a) promote and encourage student, public and stakeholder engagement with the Society’s events, initiatives and offerings through professional, consistent and creative marketing;

b) direct, coordinate and supervise, in consultation with the Marketing Department, the production and dissemination of advertisements and promotions of the Society by any means, such as:

i. email;

ii lecture announcements;

iii posters/flyers; and

iv. social media.

c) confer with the Director (Marketing) to ensure that all advertising and promotional material comply with the MULS Style Guide; and

d) be responsible for the publication and distribution of Law School and Society news to all Society members through an appropriate medium

Time Commitment

10 - 20 hours per week; this will vary throughout the year.

Portfolio

This position has a variety of roles that revolve around the promotion of the society’s events and initiatives. The tasks for this role include, but are not limited to:

● Receiving marketing request submitted by other executive and board members, and fulfilling such requests in a timely manner;

● Communicating with other portfolios within the society to fulfil all marketing-related inquiries and needs;

● Scheduling and posting of social media posts, stories and events;

● Designing and creating original and innovative content such as social media stories, graphics, event covers and other promotional materials;

● Responding to messages and interacting with our online audience on Facebook, Instagram, LinkedIn, and any other forms of social media;

● Providing photography and/or live streaming for events;

● Assist in the promotion of MULS merchandise; and

● Attending MULS meetings, events, workshops and other initiatives the society may run

Attributes

This role requires excellent communication with the Director (Marketing), other Executive Officers in the Marketing Department, and other members of the MULS Executive Council. It is imperative to be highly responsive to incoming emails and messages from both the public and other MULS Executive Members. This role will require you to be able to accommodate last-minute changes or assist in tasks with short notice.

A Publicity Officer should be experienced in utilising social media platforms including Facebook, Instagram and LinkedIn, and preferably, a regular user of aforementioned platforms. Skills in graphic design and film editing, such as Photoshop and Canva, are also highly desirable. Above all, a positive attitude with a willingness to learn and incorporate feedback is a must.

This role requires:

● Creativity and the ability to produce high-quality designs/graphics;

Page 63 of 84

● Exceptional time-management and organisational skills;

● Flexibility & adaptability when urgent matters arise;

● High attention to detail;

● Excellent communication skills; and

● The ability to work both independently and in a team

Final Note

Whilst this portfolio requires serious commitment, the marketing department is a highly rewarding, enjoyable and creative department which allows you to express your innovative ideas to connect MULS with its diverse stakeholders. This role will find yourself constantly doing something, whether it be scheduling social media posts, creating promotional material for our events, or responding to inquiries from our members. You’ll also need to support other portfolio initiatives through assisting other executive officers and attending various events/workshops. If you’re an avid user of social media, have a passion for digital design, and want to develop yourself further through a highly supportive team, then this role is perfect for you.

Sport

Current Office-Bearer: Madison McGrath – sports@muls org

23.28 The Executive Officer (Sport) shall:

(a) be responsible for coordinating one internal sports day at the University per year;

(b) be responsible for coordinating the MULS contingent for an intervarsity sports day; and;

(c) facilitate the participation of MULS in University-administered social sport competitions

Time Commitment

4 – 6 hours per week

The Sports Executive Officer has a year-long commitment of promoting sports, and organising the social sport competition, run weekly throughout the semester Some weeks will simply involve communicating with MULS members who are competing in the social sports competition, whilst other weeks require extra time to be put aside to organise and plan upcoming events in both semester one and two

Portfolio

Your role will involve working closely alongside the Macquarie University Gym as well as the MULS Events Director and other MULS board members such as the Treasurer and President

You will organise two main events over the year You will coordinate the MULS Gala Day in semester one, and the NSW Young Lawyers Intervarsity Sports Day in semester two The NSW Young Lawyers Intervarsity Sports Day involves inviting law students from other university law societies across NSW. Your role involves managing the budget for each event as well as liaising with the Macquarie University Gym to hire courts and borrow equipment You will also be required to coordinate the registration of MULS members into teams for various sports You will need to carefully plan a timesheet for the gala day so that it runs smoothly. Your main objective is to boost participation of Muls members and get them involved in friendly sport competitions where they can relax and meet other law students

Attributes

● Organised

● Enthusiastic

● Flexible

● Strong interpersonal skills

● A team player

● Experience organising sporting teams and/or events

Final Note

Over the course of your role as the Sports Executive Officer, you will be required to be extremely organised and flexible as there will be challenges along the way. However, it will be a really rewarding experience where you will form very close friendships with other MULS executive members as well as other Muls members across different years.

Page 65 of 84

Socials x 2

Current Office-Bearers: Olivia Holland and Jasmine Saluja (socials@muls org)

23 29 The Executive Officers (Socials) shall:

(a) be responsible for organising all of the social functions of the Society, including, but not limited to:

(i) a first year law camp within four (4) weeks of the commencement of Session 1;

(ii) a social event, such as but not necessarily a harbour cruise, during Session 1;

(iii) a Law Ball during Session 2;

(iv)one other social event during both Session 1 and Session 2;

(v) one non-alcohol related social event per year.

Time Commitment

The time commitment for this role fluctuates around social events On average, the role requires 2-4 hours every week However, in the lead up to MULS Events such as Law Cruise and other ‘Start of Semester’ activities, this can increase to nearly 8 hours per week

Portfolio

The role of the Socials Executive Officer is to assist the Events Director in facilitating social events for MULS Officers are required to be creative in ensuring the events are fun, safe and within the allocated budget These events include: Law camp, Start of semester drinks (1 and 2), Law cruise and our annual Law Ball.

Typical tasks include:

● Requesting quotes for venues and service providers

● Liaising with other portfolios and executives in organising events and promoting event attendance

● Contacting 3rd parties and external providers

● Arriving early to all events to liaise with venue staff and also to provide assistance throughout the duration of the event

Attributes

The following attributes are required to be successful in this position:

● Enthusiastic and sociable

● Adaptable, flexible and able to take initiative.

● Teamwork, collaboration and communication skills

● Strong organisation and time-management skills

● Creativity and problem-solving skills

Final Note

This is a really exciting role that allows you to explore your creativity! Although the role can be quite demanding, it is very rewarding as you are responsible for creating new friendships and bringing people together! You have the ability to positively influence the university experience of many students and help them create life-long memories which they will take with them far beyond law school Being a Socials Officer has been highly rewarding and we encourage you to apply if you think you are suitable for the position!

JD and Postgraduate Engagement

Current Office-Bearer: N/A

For all enquiries, please email Jade Daly at jdpostgrad@muls.org

23 30 The Executive Officer (JD and Postgraduate Engagement) shall:

(a) currently be enrolled in a JD or Postgraduate Law Degree at Macquarie University;

(b) strive to enrich the on-campus experience of Macquarie University Law Students;

(c) facilitate the engagement of Juris Doctor and Postgraduate students by way of appointing a JD representative (who shall be a student enrolled in a Macquarie University JD program);

(d) have the discretion to appoint a JD and Postgraduate wellbeing officer, who will work to promote the wellbeing and support of students;

(e) be responsible for organising and coordinating Juris Doctor and Postgraduate student engagement activities including, but not limited to, the following:

(i) at least one (1) staff/student symposium;

(ii) at least one (1) education-related forum; and

(iii) any other speakers’ forums that the Board deems necessary;

(f) be responsible for promoting the engagement of JD and Postgraduate students at O-Week and other MULS events as well fostering collaboration with other student societies at Macquarie University; and

(g) engage with members regularly in order to establish an open line of communication.

Time Commitment

4-6 hours per week

Portfolio

The purpose of the Executive Officer (JD and Postgraduate Engagement) is to ensure that MULS adequately engages and facilitates meaningful opportunities for JD and Postgraduate students. This officer will work with the Director (JD and Postgraduate) to ensure that MULS reflects and incorporates the needs of these students into MULS

As a relatively new role, you will have the ability to shape this role and help bring the new portfolio to life You will also work with the Executive to help better shape MULS events and initiatives to support Juris Doctor and Postgraduate students

The key focus of this role is to run events that enhance the engagement of JD and Postgraduate students This Executive Officer will also have the discretion to appoint a JD representative and a wellbeing officer, to help better address and advocate for the needs of JD and Postgraduate students. A key responsibility of this role is to promote the engagement and involvement of JD and Postgraduate students during o-week

A key part of being in MULS is supporting and assisting other team members with events and responsibilities as required.

Attributes

The key attributes of a MULS team member are:

● Team player

Page 67 of 84

● Committed

● Dedicated

● Resilient

● Flexible

● Demonstrates proficient project management skills

● Attention to detail

● Proficient communication skills

● Able to work effectively under pressure

Final Note

This is an exciting opportunity to get involved and help shape the future of MULS. Juris Doctor and Postgraduate students are a key part of life at Macquarie Law School and to help facilitate their voice into MULS is a really rewarding and unique opportunity. If you have any questions about MULS or are interested in applying for this position, please reach out to Jade Daly at jdpostgrad@muls.org.

JD and Postgraduate Careers

Current Office-Bearer: N/A

For all enquiries, please email Jade Daly at jdpostgrad@muls.org

23 31 The Executive Officer (JD and Postgraduate Careers) shall:

(a) currently be enrolled in a JD or Postgraduate Law Degree at Macquarie University;

(b) provide Juris Doctor and Postgraduate students with up-to-date information on all jobs, careers and organisations relevant to their experience and studies;

(c) organise two (2) Juris Doctor and Postgraduate career seminars in collaboration with the Career Engagement Portfolio, including but not limited to:

(i) Juris Doctor and Postgraduate career opportunities; or

(ii) Juris Doctor and Postgraduate resume and cover letter skills workshop;

(d) along with the Executive Officer (Corporate Careers), liaise with career services of the University regarding all jobs and career opportunities; and

(e) assist all members of the Career Engagement and Juris Doctor and Postgraduate Department in the organisation of careers-related initiatives.

Time Commitment

4-6 hours per week (estimation based on other Executive roles)

Portfolio

The purpose of the Executive Officer (JD and Postgraduate Careers) is to ensure that MULS provides ample career events that respond to the needs and concerns of JD and Postgraduate students This officer will work with the Director (JD and Postgraduate) to ensure that MULS reflects and incorporates the needs of these students into MULS This officer will also work with the Director (Career Engagement) to create, implement and run their career events You will also work with the Executive to help better shape MULS events and initiatives to support Juris Doctor and Postgraduate students

The key focus of this role is to run career events that support the career development of JD and Postgraduate students. You will also provide JD and Postgraduate students with up-to-date information and resources on jobs and careers You will work with the Executive Officer (Corporate Careers) to liaise with the University career service regarding any career opportunities.

Attributes

The key attributes for the Executive Officer (Juris Doctor and Postgraduate Careers) is:

● Team player: This role requires good teamwork skills as you will be collaborating with external and internal stakeholders, the Board and the rest of the MULS team

● Skills to facilitate online attendance: Majority of Juris Doctor and Postgraduate events are held online and after work hours so the Director must be able to deliver events online and during these hours

● Commitment and Dedication: This is a new role, so it is very important for the Director to be highly committed and show dedication in creating new initiatives for the Juris Doctor and Postgraduate cohort

Page 69 of 84

Final Note

This is a relatively new portfolio which only came in force in 2022 This is a great and exciting opportunity to get involved and help shape the future of MULS Juris Doctor and Postgraduate students are a key part of life at Macquarie Law School and to help facilitate their voice into MULS is a really rewarding and unique opportunity.

If you have any questions about MULS or are interested in applying for this position, please reach out to Jade Daly at jdpostgradcareers@muls.org

JD and Postgraduate Advocacy

Current Office-Bearer: N/A –

For all enquiries, please email Jade Daly at jdpostgrad@muls.org

23 32 The Executive Officer (JD and Postgraduate Advocacy shall:

(a) currently be enrolled in a JD or Postgraduate Law Degree at Macquarie University;

(b) assist the Director (JD and Postgraduate) and the President in liaising with the Law School and other relevant committees and organisations, including Macquarie Mentors, Learning Skills, Student Wellbeing, the Student Representative Council, and any other university department regarding issues facing Juris Doctor and Postgraduate students;

(c) regularly consult JD and Postgraduate MULS members about ideas to improve the experience within MULS and their relevant degrees;

(d) work with the Director (Juris Doctor and Postgraduate) and the broader MULS team on

(e) new and innovative ways to improve the member experience both at Macquarie University and within MULS; and

(f) carry out duties assigned to them by the Director (JD and Postgraduate) from time to time

Time Commitment

4-6 hours per week (estimation based on other Executive roles)

Portfolio

The purpose of the Executive Officer (JD and Postgraduate Advocacy) is to ensure that MULS provides ample advocacy events and initiatives that respond to the needs and concerns of JD and Postgraduate students This officer will work with the Director (JD and Postgraduate) to ensure that MULS reflects and incorporates the needs of these students into MULS This officer will also work with the Director (Career Engagement) to create, implement and run their career events You will also work with the Executive to help better shape MULS events and initiatives to support Juris Doctor and Postgraduate students

Attributes

The key attributes for the Executive Officer (Juris Doctor and Postgraduate Advocacy) is:

● Team player: This role requires good teamwork skills as you will be collaborating with external and internal stakeholders, the Board and the rest of the MULS team

● Skills to facilitate online attendance: Majority of Juris Doctor and Postgraduate events are held online and after work hours so the Director must be able to deliver events online and during these hours.

● Commitment and Dedication: This is a new role, so it is very important for the Director to be highly committed and show dedication in creating new initiatives for the Juris Doctor and Postgraduate cohort.

Final Note

This is a relatively new portfolio which only came in force in 2022 This is a great and exciting opportunity to get involved and help shape the future of MULS Juris Doctor and Postgraduate students are a key part of life at Macquarie Law School and to help facilitate their voice into MULS is a really rewarding and unique opportunity

If you have any questions about MULS or are interested in applying for this position, please reach out to Jade Daly at jdpostgradcareers@muls org

Page 71 of 84

ELECTION REGULATIONS

ELECTION REGULATIONS

Section 1 – Preamble

1 1 Pursuant to s 17 of the Constitution, the rules contained herein provide regulation on the conduct of the MULS Board Elections and the procedure for the appointment of Executive Officers.

Section 2 – Definitions

2 1 Capitalised terms in the Regulations have the meaning given to them by the Constitution, except for as provided below:

Authorised Events: Any event approved by the Returning Officer pursuant to s 7.7 of the Regulations It includes, but is not limited to, the Election

Authorised Material: Any electronic or hardcopy publication produced, compiled or approved by the Returning Officer pursuant to s 7 7 of the Regulations It may include, but is not limited to, the Candidate Guide, advertisements publicising the Election, the Candidates’ Response Guide and the results of the Election and the ballot

Campaigning: Any electronic, hardcopy or publicly oral endorsing of any nominee This includes, but is not limited to, flyers, e-mails, business cards, social media, clothing, stickers, speeches, posters and images This also includes, but is not limited to, hawking, public announcements, excessively loud oral proclamations and engaging others for the sole purpose of discussion the elections whether by the nominee or by any person on behalf of the nominee. This does not include private oral communication or recommending that Members view Authorised Material or attend

Authorised Events

Candidate Album: An album of candidates created for the purposes of the Election, hosted on the Society’s social media presence This is not open for public comment or discussion

Candidate Guide: The document prepared pursuant to s 9 2 of these Regulations

Candidates’ Response Guide: The document prepared pursuant to s 9 4 of these Regulations

Delegate: A member of the incumbent MULS Executive Council not contesting the Election, selected pursuant to s 7.2 of the Regulations.

Election: An annual ballot to determine the MULS Board for the following calendar year.

Election Guide: A document providing information on the Election and containing these Regulations, prepared pursuant to s 9 1 of these Regulations

Page 73 of 84

Board Elect: The members of the Board formed after finalisation of the Election count by the Returning Officer

Handover Meeting: A meeting between the incumbent Board and the Board Elect to be held within eight (8) weeks of the conclusion of the Election

Prescribed Format: Has the meaning given to it by s 3 7 of the Regulations

Regulations: This document

Returning Officer: A member of the University staff appointed to supervise the Election pursuant to s 7 1 of these Regulations

Tied Election Result: Where two or more nominees for a position on the Board receive an equal number of votes, and this number of votes is the highest number of votes received for that Executive Council position

Section 3 – Eligibility

3.1 Only MULS Members shall vote in the Election.

3.2 Only MULS Members may nominate themselves for election to the Board or for appointment as an Executive Officer

3 3 MULS Members may nominate for one (1) Board position only

3 4 MULS Members may nominate for one (1) Executive Officer position only

3 5 MULS Members may nominate for both one (1) Board position and one (1) Executive Officer position concurrently.

3 6 MULS Members seeking to nominate themselves for either a Board or Executive Officer position must do so in the Prescribed Format

3 7 The Prescribed Format shall take the form of the schedule to these Regulations entitled ‘Nomination Form’ and must consist of the following requirements:

a The name of the nominee;

b The contact details for the nominee;

c. The position being nominated for;

d A statement of intention consisting of no more than 300 words;

e The names of two MULS Members who second the nomination; and

f. The signature of the incumbent Member of the Executive Council for the position being nominated for, which must be reasonably provided after consultation with that incumbent member

i. In the event that the signature cannot be provided, an email from the incumbent Member’s official MULS email address approving the nomination will suffice

Page 74 of 84

3.8

Nominees for an Executive Officer position must also include a CV in their nomination.

3 9 Nominations must not breach the Regulations

Section 4 – Timeline

4 1 The Election must be held no later than four (4) weeks after the mid-session break of Session 2

4 2 The Returning Officer or their Delegate must publish the Candidate Guide as soon as practicable after the close of nominations. The Candidate Guide must be authorised by the Returning Officer prior to its publication pursuant to s 7.7 of the Regulations

4 3 Executive Officers must be appointed no later than two (2) months following the date of the AGM.

Section 5 – Voting

5 1 Voting will take place via online poll, the specific form of which shall be determined by the Returning Officer or their Delegate

5.2 If a member is unable to access the online poll, the Returning Officer may determine a reasonable alternative to facilitate the casting of their vote

5 3 The nominee that receives the greatest number of votes will be appointed to the Board position that they have nominated for

5 4 In the event of a Tied Election Result, the following will apply:

a The nominees with the Tied Election Result shall be informed of the Tied Election Result by the Returning Officer or their Delegate;

b. Any of the nominees with the Tied Election Result may request the votes be recounted;

c. A request for a recount must be received by the Returning Officer or their Delegate within twenty four (24) hours of the time the nominee was informed of the Tied Election Result

d. The votes will only be recounted in the same manner as conducted pursuant to s 7 9 of these Regulations

e Where the Tied Election Result is not resolved with a recount, the Board Elect will determine the nominee who will assume the relevant Board position by way of simple majority of a secret ballot.

f In the event that the Board Elect is deadlocked, the outgoing President will appoint the nominee who will assume the relevant Executive Council position.

5.5 Online voting will commence at 9am Monday (AEST) and close at 5pm on the following Wednesday (AEST) in the week designated pursuant to s 4 of the

Page 75 of 84

Regulations.

5.6 The Returning Officer may deem an election to be invalid at their discretion, whether due to technical problems or otherwise

a If an election is deemed invalid, the Returning Officer will ensure a valid online or paper ballot election will take place in the week immediately following the original election week

5 7 Each nominee may appoint one (1) scrutineer to inspect the electronic results of the election for the Board position for which they have nominated The Returning Officer will have full discretion to determine when and how the scrutineer may inspect the results

a In the event of a paper ballot election, the scrutineer may be present while the votes are being counted for the Board position they have been appointed to scrutinise only

Section 6 – Campaigning

6.1 All Campaigning, as defined under section 2 of the Regulations, is banned from the time that the nomination period opens until the time that all incoming Board positions are determined at the MULS AGM

6 2 The nomination process (specifically, the selection of seconders) is exempt from the ban in s 6 1 of the Regulations

6 3 All authorized materials are exempt from the ban in s 6 1 of the Regulations

6 4 Any Campaigning that occurs prior to the commencement of the nomination period or following the conclusion of the MULS AGM is not prohibited

6.5 Notwithstanding s 6.1, MULS Members may submit questions to the nominees via the Returning Officer or their Delegate.

6.6 The Candidates’ responses to the submitted questions will be presented in the form of the Candidates’ Responses Guide, as outlined in s 9 4

6 7 The Society must advertise details of the Election in each of the following:

a The Society’s website;

b E-mail; and

c Social media

Section 7 – Returning Officer

7 1 A Returning Officer must be appointed by the incumbent President and must:

a Be a current staff member at the University;

b Not have a conflict of interest with any of the nominees; and

c Willingly accept their appointment

7.2

With the exception of ss 5.5, 7.7, 7.9, 7.10, 7.12 and 10 of the Regulations, the Returning Officer may appoint one or more Delegate/s to carry out any of their duties and he/she must:

a Not have a conflict of interest with any of the nominees;

b. Be willing to accept the appointment; and

c Must not have a study load that would prevent or adversely hinder their ability to execute the powers and duties delegated to them by the Returning Officer.

7.3 The Returning Officer or their Delegate may determine the appropriateness of submitted questions pursuant to s 6 5 and determine their suitability for answering

7 4 The Returning Officer or their Delegate may refuse to accept nominations that do not follow the requirements laid out in s 3.7 of these Regulations.

7.5 The Returning Officer or their Delegate must compose the ballot.

7 6 The Returning Officer or their Delegate must publish the Election Guide and Candidate Guide pursuant to section 9 of these Regulations

7 7 The Returning Officer must authorise Authorised Material and Authorised Events including, but not limited to, the following:

a The contents of the Candidate Guide;

b The contents of the Candidates’ Responses Guide;

c The establishment of a social media Candidate Album;

d The voting system to be used for the Election;

e The results of the Election; and

f. The ballot.

7.8

Authorisation pursuant to s 7.7 of these Regulations consists of the following:

a. Reviewing any Authorised Material;

b. Approving that material;

c. Indicating their approval with the following mark, where appropriate:

i. ‘Authorised Returning Officer to be confirmed).’

7.9 The Returning Officer must count the votes for the Election and must be present from the time that counting commences until the time that all votes have been counted

7 10 The Returning Officer will inform the incumbent President of the results of the Election.

7.11 The incumbent President will individually inform all the nominees of the results, as soon as is practicable

7 12 The Returning Officer will certify the fair winners of the Elections at the Page 77 of 84

Page 78 of 84

AGM pursuant to ss 5.3(d) and 12 of the Constitution.

7 13 The Returning Officer may invalidate election results for the purposes of s 10 11, pursuant to s 12 11 of the Constitution

7 14 The Returning Officer must investigate complaints and impose penalties for breach of these Regulations pursuant to section 10 of these Regulations

Section 8 – Election Results

8 1 Once all successful nominees have been individually informed of the results, the incumbent President shall publish a notice to all Members informing them of the successful nominees that will form the Board Elect

8 2 Any communication to any person of the results of the Election from any member of the Board Elect prior to the official release of results pursuant to s 8 1 shall be grounds for immediate dismissal

Section 9 – Guides

9.1 The incumbent President must produce an Election Guide with the assistance of the incumbent Secretary and the incumbent Director (Publications)

9 2 The Returning Officer or their Delegate must produce a Candidate Guide, which shall consist of each nomination form received in the Prescribed Format, with the exception of the nominee’s seconders and the signature/approval email of the incumbent Executive Officer for that position.

9 3 Nominees in the Candidate Guide shall be presented in alphabetical order (by the nominee’s family name) and grouped according to the position being nominated for.

9 4 The Returning Officer or their Delegate must produce a Candidates’ Responses Guide, which shall consist of the responses to the questions submitted by MULS Members pursuant to s 6 5

9.5 Nominees in the Candidates’ Responses Guide shall be presented in alphabetical order (by the candidate’s family name) and grouped according to the position being nominated for

9.6 All Guides shall be distributed by the Society in each of the following:

a The Society’s website;

b E-mail; and

c Social media

Section 10 – Breaches and Penalties

10.1 Where a nominee is found by the Returning Officer to have breached any section of these Regulations, or to have encouraged someone else to breach any section of these Regulations on their behalf, they shall be immediately disqualified from running for election in that year

a. Where a nominee is disqualified, the Returning Officer will immediately remove the nominee from the ballot, and any other Election publications where appropriate

b. The disqualified nominee may not re-nominate for that position, may not nominate for any other Board position in that Election or apply for an Executive Officer position, nor be allowed to nominate for any position vacant at the AGM

10 2 Where a Member who has not nominated for election to the Board is found by the Returning Officer to have breached any section of these Regulations, they may be dismissed pursuant to procedures outlined in section 15 of the Constitution

10 3 Any Member may lodge a complaint with the Returning Officer regarding a breach of these Regulations The complaint must specify the following:

a. The names of the Members alleged to have breached these Regulations;

b The section of the Regulations alleged to have been breached;

c A description of the conduct alleged to have breached these Regulations;

d. The names of any witnesses to the alleged breach;

e Any evidence of the alleged breach; and

f Contact details for the complainant

10.4 The Returning Officer shall ensure the identity of the complainant is kept confidential and is not disclosed to anyone.

10.5 The Returning Officer must inform the incumbent President that a complaint has been lodged within one (1) day of receiving the complaint.

10.6 The Returning Officer must inform the person/s alleged to have breached these Regulations that a complaint has been lodged with the Returning Officer and inform them of the general nature of the complaint against them within one (1) day of receiving the complaint

10 7 The Returning Officer shall allow the person/s alleged to have breached these Regulations the opportunity to present evidence in defence of the complaint

10 8 The Returning Officer must determine whether the conduct complained of breaches any section of these Regulations, having regard to all information that they Page

have been provided, without regard to the intention of the persons alleged to have breached these Regulations.

10 9 The Returning Officer must provide a written determination to the complainant, the person/s alleged to have breached these Regulations, and the incumbent President within four (4) days of receiving the complaint

10 10 The Returning Officer will not entertain any complaints received greater than thirty (30) days following the close of polling

10 11 In the event that the Returning Officer delivers their determination regarding an alleged breach:

a. after the election period has concluded and within the limitation period;

b the determination concerns a member of the incoming or assumed Executive Council; and,

c. the outcome of the determination is that there was a breach of these Regulations, the Board position in question shall fall to the nominee with the next highest number of votes, or will otherwise be deemed:

d A vacancy, to be filled at the AGM, if the determination is made after the close of polling but prior to the AGM, or,

e a casual vacancy, to be filled pursuant to s 13 of the Constitution if the determination is made after the AGM

10.12 Any Member seeking to fill a position vacant at the AGM is exempt from the ban on Campaigning in s 6 1 of these Regulations for the duration of the AGM

10 13 There is no appeal from any determination of the Returning Officer

Section 11 – Transition

11 1 The Board Elect shall not assume formal office until the conclusion of the academic year

11 2 The Board Elect shall communicate with the incumbent Executive Council until the Handover Meeting

11 3 Prior to the Handover Meeting, each member of the Board Elect shall be provided with the following information from their respective incumbent Board Member:

a An outline of the role and duties;

b Quotes or budget information where appropriate;

c Key contact details; and

d. Any other relevant information.

11.4 Following the Handover Meeting, the members of the Board Elect will carry out their functions pursuant to the Constitution.

11.5 Upon the appointment of Executive Officers, pursuant to section 12A of the Constitution, the newly elected Board must ensure the smooth handover process between the newly appointed Executive Officers and the outgoing Executive Officers

Section 12 – Stays

12 6 All positions able to be voted on at an Election which are created at the EGM prior to the AGM in the same calendar year (‘the position’) are subject to a period in which a MULS member may alter the Constitutional provisions affecting that position by way of motion at the AGM in that same year (‘transitory period’).

12 7 If the MULS Board or any MULS Board Member receives notice, prior to the opening of nominations for the Election, that a motion will be raised at the AGM intending to alter a position (‘the motion’) which was created at the EGM of that same year, the MULS Secretary must move at a Board Meeting prior to nominations opening to stay the election of that role, pending the outcome of the motion at the AGM (‘special resolution’). The special resolution has the same meaning and effect as Special Resolution in the MULS Constitution Nothing in this clause is intended to mean that the MULS Board must vote in favour of the special resolution

a If the special resolution does not receive the support of the Board, any member wishing to nominate for the position shall warrant that they understand that the position is subject to change or could be removed from the Constitution all together.

12 8 If the motion is successful at the AGM, and the position is altered, the position shall be filled in the ordinary fashion for resolving casual vacancies under the MULS Constitution

12.9 If the motion is successful for the removal of the position, then no further action shall be taken to the extent that the motion involves the election of the position

12.10 Nominees who place a nomination for any of the positions subject to clause 12 6 - 12 9 above will automatically be entered into the running for election on a casual vacancy basis – no separate nomination is required

SAMPLE NOMINATION FORM

The following is a sample nomination form for the MULS Elections. There is a blank copy of the form included on the following page

Name: John Smith

Student Number: 12345678

Year of Law: 4 LLB (internal)

Student Email Address: john.smith@students.mq.edu.au

Second Email Address (if relevant): johnsmith@sample.com

Contact Number 1: 1234 5678

Contact Number 2: 9337 6754

Name of Position being Nominated for: President

Candidate’s Statement of Intention (300 words maximum, to be included in MULS Elections Guide)

Given that I hold credentials as a psychiatrist, I hold skills as both a therapist and an analyst I believe that these qualities allow me to gauge what students want from their law degrees and give it to them to the best of my ability.

I also hold professional experience as an actor, having received training by none other than Carl Weathers and auditioning for pivotal roles including Frightened Inmate Number 2 and as a back-up for the Blue Man Group These experiences mean that I can wear the pants of other students, and understand their needs and wants from their law degree.

As a loving father and husband, I am sympathetic to the fact that some law students are juggling their studies with other obligations, and therefore want to do everything in my capacity to ensure that law students can maintain a work-life balance.

Details of Secondees (Must be Ordinary or Executive Members of MULS)

Name of Secondee 1: Toby Wilkinson (3213212)

Student Email Address: tobywilkinson@students mq edu au

Name of Secondee 2: Hannah Williams (12312312)

Student Email Address: Hannah.williams@students.mq.edu.au

I have read and the contents of the MULS Elections Guide and understand that I am bound by the MULS Constitution and Election Appendix

(Print Name) Signed Page 82 of

2023/24 NOMINATION FORM

Name:

Student Number:

Year of Law:

Student Email Address:

Second Email Address (if relevant):

Contact Number 1:

Name of Position being Nominated for:

Contact Number 2:

Candidate’s Statement of Intention (300 words maximum, will be included in MULS Elections Guide for Board roles)

Details of Secondees (Must be a Macquarie Law student)

Name of Secondee 1:

Student Email Address:

Name of Secondee 2:

Student Email Address:

Candidate Checklist

All documents submitted in a Word document (or similar) format

All nominations seconded by two (2) Macquarie Law students

You are a MULS Ordinary Member (If you are not one, please sign up here)

Written/Electronic signature of the incumbent Board/Executive Member

Board Nomination

Candidate Statement

Passport-sized photo of yourself

Written

Executive Nomination

Candidate Statement

Anonymised Resume

I have read the contents of the MULS Elections Guide and understand that I am bound by the MULS Constitution and Election Appendix.