Manual 1 Particulars of organization, functions and duties [Section 4(1)(b)(i)] 1.Information on Aims and Objective of Organization (i) Effective management of scarce resources like land it" s’ rational and equitable management to bring social reform and to boost agricultural production . (ii). To keep up- to- date the R.O.Rs and map of all tenants coming under Tahasil (village wise ) (iii) To safe guard the Govt. land from the Encroachers. (iv) To settle the Govt Land to land less persons, homestead less persons, private institutions and public sectors under O.G.L.S. Rules. (v) Dispose of revenue cases expeditiously and judiciously. As per Rules and regulations of Govt. of Orissa the Tahasil administration looks after the land both Rayati and Govt. coming within the jurisdiction with a view to collect Govt. revenue smoothly and dispose of all categories of revenue cases as and when it arises. 2. Mission & vision :Fulfill the scheme Basundhara by 2007. Computerization of land records. To provide land Pass-Books. Increasing the number of camp courts at village level. Liquidation of arrear dues and generation of additional resources. Field functionaries are to be village oriented instead of office oriented. Case disposal with reasonable times. Efficiency, transparency and accountability. To keep land administration a model for the country. 3.Brief History and Background for its Establishment. After the abolition of the intermediary interest, laws are framed to safeguard the interest of Rayats. In the process Tahasil has become the unit of administration. It casts a responsibility on the organization to protect the interest of the tillers of the land. Besides to collect the revenue from the farmers and to contribute to State ExChequer becomes paramount interest of the organization. In this context, Lanjigarh Tehasil started functioning w.e.f. 1996. It has been bifurcated in to two Tehasil i.e. M.Rampur on So far 1no.of incumbents held the post of Tahasildars. This Tehsil comprises of 264 revenue villages with 5 R.I. Circles, 15 G.Ps. and 3 Police Station and 1 outpost,. The Geographical area of this Tehsil is 354 Sq.K.M. There are 10 nos of M.I.Ps. under Lanjigarh Tehsil. Presently the Demand of the Tahasil reached the staggering target of Rs.8,50,000/-.
2 4. Organisation Charts:-
Tahasildar
Office Side
Senior Clerks
Field Side
Revenue Inspector
Junior Clerks
Court Amin Choukidar / P.S./ Peon 5.Allocation of business Tahasildar- Establishment, Touzi ,Nizarat Record Room all cases of R.Is circle Sr.Clerk- Nizarat and Mutation of Lanjigarh RIC Sr.Clerk-Mutation Sr.Clerk- Touzi, Irrigation Sr.Clerk -Revenue,O.L.R. Sr.Clerk- Record Room, Alienation. Jr. Clerck- Encroachment Section. Jr. Clerk- Misc Certificates , G.& Misc, Emergency Jr Clerk- Individual Lease Case and computer Jr Clerk – Certificate cases, Certified Copy and Computer. P.S- Attached to Office, R.I.Circle P.S- R.I Circle Peon (1) Attached to RIC Peon (2) Attached to RIC
A.R.I. / Amin
3 6. – Duties to be performed to achieve the mission For making successful of programme Basundhara a preliminary survey has been made by filed officials. The availability of land has been physically verified Due to scarcity of Govt. land’,for settlement effective area of the village has been calculated and in case of requirement de-reservation of land will be made . In the first phase near about one thousand persons will be given house site land . As a top priority all the staff are sensitized for this Programme and in every review meeting the progress is monitored. For other Programme village wise camp courts are arranged at village level. The people are getting chances to avail justice at door steps . Besides, a first hand information is obtained from Grass Root level which is giving scope for redressal at the genetic stage. One of the officer remains present at the office to Computerize the work and to supervise functional works for computerization of land records. Sufficient steps have been taken to make the data accurate and up to date . Inspection review and training for the staff has been made at regular intervals. 7. Details of services rendered. Already 5082 homestead less persons & 828 land less persons are provided with house site and agril land since inceptioni. Misc. Certificates generated through computer. Record available are consigned. Case records are maintained sincerely. Misc. Certificate to the tune of 7000 have already been issued. Evictions of Encroachers at regular intervals . Grievance cell activated. Revenue Collection stream- Lined. 8.Citizen interaction 1. Nazul committee has been formed to deal with the Govt.land as per the revenue master plan. 2. Ceiling committee has been formed to deal with ceiling surplus land. 9.Postal address of the office 1. Tahasil Office Lanjigarh P.O. Biswanathpur Dist. Kalahandi Orissa 2. R.I. Circle Lanjigarh P.O. Lanjigarh Dist. Kalahandi Orissa 3. R.I. Circle Lanjigarh Road. P.O.Lanjigarh Road Dist. Kalahandi Orissa 4. R.I. Circle Nangalbeda. P.O.Nangalbeda Dist. Kalahandi Orissa 5. R.I. Circle Biswanathpur. P.O.Biswanathpur Dist. Kalahandi Orissa 6. R.I. Circle Bandhapari. P.O.Bandhapari Dist. Kalahandi Orissa
4 10. Map of Office location :
RIC, Lanjigarh Road (13 kms)
TAHASIL OFFICE, LANJIGARH @ BISWANATHPUR
RIC, Biswanathpur (500mtr.)
RIC, Nangalbeda (8kms)
RIC Lanjigarh (15kms)
RIC, Bandhapari (12kms)
11. Working hours both for office and public. 10 A. M. to 5 P.M. for office 10 A.M. to 5 P.M for public. (Except holidays) 12. Public interaction if any. During functioning of grievance cell, In collection camp courts, Lok -adalat, Jansampark sibir. 13. Grievance redress mechanism. Normally every day is a grievance day but specifically on Saturday there is rush in ventilating grievance. The petition is first scrutinized as per legal purview. If it is accepted it is entered in the register. Further the matter pertaining to the field is sent to the field level with a specific direction and dateline to comply the matter. When a case relates to the co-operation of other departments telephonically or officially matter is discussed and suitable action is taken up. The grievance petitions received from any higher quarter is personally monitored by officers during the tour. The disposal of grievance is reviewed in every meeting. Some times grievances are redressed with alternative mechanism.
5 Manual 2 Powers and duties of officers and employees [section 4 (1)(b)(ii)] Designation of post - TAHASILDAR Sl. No.
Powers Duties attached Administrative
Financial
Statutory
Other
2
3
4
5
1
Control over establishment Deal with transfer and posting
01
1.Revenue collection Preparation of Bill & Budget
Allocation of duties
Drawal of salary.
Sanctioning of leave
Sanction of G.P.F, arrear claim
Maintenance of service Book Recording of confidential character Dealing with disciplinary matter Supervision of Tahasil Office & R.I.Office
6
Performance of Magistrate duties
Disposal of cases, -under various rules and Acts.
Sending of Report & return
Performance of magistrate duty.
Sanction of provisional pension.
Preparation of answer to Assembly & parliamentary question
conduct enquiry during natural calamities and sanctioning of appropriate relief measures.
Sanction of contingencies amount
Census & Election work
Checking of revenue receipts and cash book.
2.Disposal of Cases of Various nature. 3.Keeping of R.O.R. up to date. 4.Providing Land to homestead less and land less Persons. 5.Assessment of the water Rate. 6.Management of Govt. land. 7.Computerization of Land records 8. Perform of duty of Executive Magistrate.
Designation of post - SR. CLERKS 1
2
3
4
5
6 1. Maintenance of cash Books.
01
Nil
Nil
Nil
Nil
2. Dealing with cash & deposit of cash and withdrawal of money from Banks. 3. Custodian of stock and stores
6 4. Bills and establishment, budget. 5. Sanction of G.P.F & arrear claims of staff. 6. Maintenance of S.B. register, Increment register, G.P.F. register, short term advance register, C.L. account of staff, Un disbursed pay and allowances register and preparation of all kind of bills like, fire relief, Contingent etc. 7. Dealing with all establishment correspondence files, Log Books, File register etc. 8. Dealing with Revenue matters like revenue officers meeting, Submission of all monthly report and returns. 9. Correspondence with judicial matters, Bhoodan lands, Audit matters, Be-bandobasta, U/S- 19(c) , U/S 8 (1)(coO.L.R.Acf Maintainance of case Register, Court diary, Court Fee Stamp A/C Register, Process registers 10. Correspondence files relating to all revenue matters. 11. Maintenance of all registers & files, Report and returns relating to Touzi matters. 12. Keeping of all R.O.Rs of current settlement and correction of R.O.Rs. 13. Issue of patta to recorded tenants and issue of I/S to R.Is concerned 14. Dealing with all files relating to R.O.Rs, Alienation proposals and laese to land less persons and verification of case records with R.O.Rs. Designation of post - JR. CLERKS 1
2
3
4
5
6 1. Issue of all nature of Misc Certificates, 2. Maintenances of Case registers, Court diaries, Court Fee stamp A/C registers, Process registers, 3. All correspondence files relating to O.P.D.R, Misc. Certificates, Encroachment , Mutation, Lease , etc.
Nil
Nil
Nil
Nil
4. Maintenance of log Books file registers. 5. Submission of monthly report and returns, Compliance to grievance petitions, and supply of certified copies of R.O.R. and case records. 6. Maintenance of received and Issue registers, Stamp A/C registers, Demarcation case registers.
7 Designation of post - PEONS 1
1
2
3
4
Nil
Nil
Nil
5
6 Attend bell of officers, tours to different R.I. Circles, and delivery of Dak to different offices in Dist. Head Quarters.
Nil
Designation of post - PROCESS SERVERS 1
2
1
3
Nil
4
Nil
5
Nil
6 Delivery of process of different cases to different villages of the Tahasil as per process registers.
Nil
Designation of post - COURT AMINS 1
2
1
3
Nil
4
Nil
5
Nil
6 Correction of R.O.Rs., Preparation of Patta and I/S, as per direction of R.K.
Nil
Designation of post - DRIVER 1
1
2
Nil
3
4
Nil
Nil
5
6 In charge of vehicles, keeping the vehicles in good condition, Tours with officers, and Maintenance of vehicle log Book, both original and duplicate.
Nil
Manual 3 Procedure followed in decision-making process [Section 4(1) (b) (iii) ] Decision making process for the Revenue Collection is made by Tahasildar and Revenue Inspectors jointly.For Revenue Collection during harvesting period both current and arrear collection is given importance whereas in lean session the collection on arrear collection is given importance. Prior to collection date, a 7 days notice is sent to villages, and by beat of drum ( where available) the public are usually being informed. Sl.No.
Activity
Level of action
Time frame
1
2
3
4
1
Programming for collection
Tahasildar
April/October
2
Notices to village
R.I
7 Days
3
Arrear collection
R.I/ Certificate officer
By September
4
Current collection
R.I.
By February
8 The procedure adopted in a lease case record Application submitted by the applicant are initially sent to issue & receipt clerk on the same day. After making the diary it is sent to the D.A. on the very same day for registering the case. The D.A. on the next day by preparing the initial order send the same to Record Keeper for verification. The record is returned within 3 days , then the applications are sent to the Revenue Inspector to enquire upon and submit his views within 15 days. After receiving the report, case is posted for hearing/ spot visit in the next 20 days. After over of proclamation period of one month final order is prepared in the next seven days. After over of appeal period of 30 days it is sent the case record to Sub-Collector for necessary action. Records return after 15 days and is sent to the Record Room for correction. Record corrected in the next 7 days and intimation slip sent to R.Is concerned in the next 15 days. R.I. returns intimation slip in next 15 days .The demarcation of land, delivery of possession and distribution of Patta made in the next one month. The concerned record sent back to B.Cs by the R.K. The B.Cs after 3 years consign the record to the record Room. Sl.No
Activity
Level of action
Time frame
1
Receive of application
Tahasildar
Same day
2
Diary No.
Issue / Receipt clerk
Do
3
Registration of case by the B.Cs
B.C
Do
4
Record verification
R.K
3 days
5
Enquiry report in the field
R.I
15 days
6
Issue of notice ,Proclamation, field visit.
Presiding officer
7 days
7
Finalizing of the Order
Do
30 days
8
Sending of case record to the higher quarter
Do
30 days
9
Return of case record
Higher authority
15 days
10
Sending of case record for correction
B.C
Same day
11
Record correction
R.K
Seven days
12
Sending of I/S.
R.K
15 days
13
Return of I/S.
R.I
15 days
14
Distribution of Partta demarcation and delivery of possession.
R.I
30 days
15
Case record return to B.C,
R.K
3 days
16
Record consigned to the record Room
R.K
After 3 years
9 The procedure adopted in an Encroachment Cases The procedure adopted in an encroachment case either ends in settlement of land or eviction of encroacher .Initiation of the case is made by the R.I. after the visit of the spot and data collected from the village. Requisition is received by the bench clerk usually on monthly basis .Before that the issue receipt clerk makes diary of the requisition letters .After receiving the letter the initial order passed by Tahasildar. Tahasildars along with the notices within 7 days. Case is posted for hearing after 15 days. After hearing, one month notice is given for eviction. Penalty & back rent fines are imposed as per law. Demand notice to R.I. is sent within 7 days .If land is settle able, the proclamation is issued for settlement .Field visit is made within 15 days ,Land is settled after appeal period of 30 days is over. Then case record is sent to R.K. for correction of R.O.R. R.O.R. is corrected within 7 days. The patta is issued within seven days. Intimation slip is sent to R.I within 15 days. The intimation slip is back to R.K. after entry in the next 15 days. The R.K. send the record to B.C. in the next 7 days. The B,C. consigns the record after 3 years. If the land is not evicted the daily fine is imposed till the eviction is made.
Sl.No.
Activity
Level of action
Time frame
1
Receipt of application and report
Diarist
Same day
2
Registration of case
B.C
Same day
3
Verification of record.
R.K
3 days
4
Preparation of notice and initial order
B.C
Same day
5
Posting of case for hearing
P.O
15 days
6
Demand notice issued
B.C
3 days
7
Realization of amount
R.I/Nazir
Financial year
8
Execution of lease deed
P.O
15 days
9
Submission of lease deed
Lessee
7 days
B.C
Same day
Sending of case record for 10 Correction of ROR 11
Record corrected
R.K
7 days
12
Sending of I/S.
R.K
15 days
13
Back of Intimation slip
R.K
15 days
14
Back of C/R. to B.C.
R.K.
3 days
15
Consignment of record.
B.C
After 3 years
The procedure adopted in 19 (1) (c) of OLR In case of sub-division of holding among the co-sharers the following procedure are adopted. On receiving of the application, it is entered in the case register. There after the case record is sent to Record Keeper for verification of R.O.R. On the next day the verification report is received within 3 days from the Record keeper. After that the individual notices and proclamation are issued within 3 days .The case record is posted for hearing in the next 20 days. Meanwhile a report from the field functionary is called for. After hearing, if agreed upon by the co-sharers, the final order is prepared in the next 3 days and extract copy of order is sent to D.S.R, if not
10 agreed upon, the order is passed on the same day. The case record is sent to R.K. for correction after appeal period of 15 days is over. The record is corrected by the Record keeper within15days and intimation slip is sent to R.I. which is returned from R. I. Office after necessary entries .The sending and receiving back of I/S. takes 30 days . The R.K. returns the case records after 3 days to B.C. & after 3 years B.C consigns the record.
Sl.No
Subject
Level of action
Time frame
B.C.
Same day
Receiving the application 1 and registering the case 2
Verification of record
R.K.
3 days
3
Process of notice
B.C.
3 days
4
Case posted for hearing and field report
P.O./R.I.
20 days
5
Final order in case of rejection
P.O.
Same day
6.
Final order in case of allowed
P.O.
3 days
7`
Sending of order to DSR
P.O.
Same day
8
Sending to record room for correction
B.C.
15 days
9
Record correction
R.K.
15 days
10
Sending of intimation slip
R.K.
15 days
11
Return of intimation slip
R.I.
15 days
12
Sending back of case record
R.K.
3 days
13
Consignment of record
B.C.
After 3 years
Procedure Adopted In Natural Calamity The extraordinary procedure is followed in case of natural calamities to deal the matter expeditiously. Once the report is received from any quarter, whether from the field functionaries or from the officials the Tehsil officials individually or jointly rush to the spot to have an assessment. Once it is assessed line dept. Agencies are coordinated and district administration is informed. In case of emergent relief, materials are arranged to supply within 24 hours. In case of major calamities a preliminary report is submitted and finally a report is prepared within 7 days .The exigencies of the situation and its effective combating depends upon the extent of damages and its coverage in the area of occurrence There is success to relief measures only through coordinated efforts and equitable distribution.
11 Sl. Subject
Level of action
Time frame
No Information from General Public/ 1
R.I/Tahasildar
Same day
Staff/ Higher quarter/Sou-motto 2
Rushing to the spot for assessment
R.I./Tahasildar/Police /Doctor
Same day/Next day
3
Information to higher quarter
Tahasildar
Same day
4
Preliminary Assessment report
Tahasildar
1 day
5
Co-ordination with line department
Tahasildar
Same day
6
Relief emergent measure
Tahasildar
24 hours
7
Extra or-ordinary relief measure
SRC
As per quantity/ and allocation of fund.
Procedure Adopted In Minor Mineral Concession Rules Application submitted by any applicant is made entry in the diary, once it is initialed . After that concerned D.A. verify the documents and institute a case. The R.K. verification report is made within 3 days. After that proclamation is issued for inviting objections from concerned locality .Mean while a feasibility report and suggestion is sought for from R.I. over mining lease/permit in the area. The report is received within 15 days. Once the report is received and no objection report assessment of royalty is made on the same day. Party is directed to deposit the royalty, surface, rent and dead rent within 7 days. A direction is made to get the lease agreement registered. After that an order is passed to operate the quarry. In case of annual auction in the month of February, Proclamation is issued and it is settled within March. If any source is failed to bid into auction on the subsequent two months, it is negotiated with interested persons or else it is kept under departmental control.
Sl.No
Subject
Level of action
Time frame
1
Receive of application
Tahasildar
Same day
2
Field enquiry report/Proclamation
B.C./R.I.
15 days
3
Settlement of source
Tahasildar
Same day
4
Execution of lease deed
Tahasildar
Seven day
5
Operational order
Tahasildar
Same day
6
Proclamation sairat auction
Tahasildar
February
7
Settlement of sairat source
Tahasildar
March
12 Mutation The procedure adopted in relation to disposal of cases are varied in nature. In mutation cases after receiving the Form No. 3 / Appendix – 5 / applications., The case is initiated on the same day and it is registered as a case on the very day. Then it is sent to Record Room for verification of R.O.R. within 3days.The same is received and notices prepared in the next 7days. After 20days , the Ist date of hearing is posted, where documents are verified and with next 10 days final order is prepared in normal cases. In contesting cases time at least for one month is provided and the cases is disposed of. After 45 days the record are sent to record room for correction. In the next 7 days records are corrected and attested. In another 15 days I/S are sent to R.Is, which is returned by another 15 days to the record room back.The case records are sent to the concerned Bench clerks within 15 days. After 3years the cases records are consigned and sent to record room for preservations.
Subject
Level of action
Time frame
1
Receive of application /Form no 3/Appendix-5
Tahasildar.
Same day
2
Verification in the Record Room
R.K.
3 days
3
Notice issued
B.C.
7 Days
4
First date of hearing/Documents verified
Tahasildar
20 days
5
Final order in normal cases
Tahasildar
10 days
6
In contesting cases
Tahasildar
30 days
7
Case Record sent to Record Room for correction
B.C.
45days
8
Records corrected &attested
Tahasildar
7 days
9
I/S is sent to R.I.
R.K.
15 days
10
I/S back to Record Room
R.I.
15 days
11
Case Record back to B.C.
R.K.
15 days
12
Consignment of case record
B.C.
3 years
Sl.No
Procedure Adopted in Misc. certificates The procedure adopted in issue of Misc. certificate is basically a people’s friendly. Once the application is received it is initialled by Tahasildar /Addl. Tahasildars and send it to the field functionaries for enquiry. The application is forwarded with the applicant, where the data submitted is not in proper form or not tallied with computer R.O.R. If it is tallied with computer R.O.R. immediately the certificate is issued within a day. Or else the case is sent to down level for enquiry. Usually an enquiry is coming within 3 to 7 days. Once the report is received the case record is prepared and certificate is issued within no time. In case of legal heir a proclamation period for15 days is needed. Once the proclamation period is over the certificate is issued.\
13 Sl.No
Subject
Level of action
Time frame
1
Filing of application and initial put up
Tahasildar
Same day
2
Enquiry by down level functionaries
R.I.
3 to 7 days
B.C
Same day
P.S.
15 days
Enquiry report received and case 3 record prepared 4
Proclamation in case of legal heir Manual 4
Norms set for the discharge of functions [Section 4(1)(b)(iv)] Illustration Sl.No
Activity
Time Frame / Norm
Remarks
1
Initial of letter
2 minutes
2
Diary of letter
5 minutes per letter
3
Despatch of letter
5 minutes per letter
4
Entry is case register
5 minutes
5
Preparation of notes
15 minutes
6
Service Attestation
5 minutes
7
Entry in movement register
5 minutes
8
Verification of records
10 minutes
9
Record and map correction
1 hour
Amin level
10
Records Attestation
10 minutes
Tahasildar level
11
Entry in computer
15 minutes
12
Adjournment of case orders
5 minutes
13
Final order
1 hour
14
Pay Bill preparation
3 days
15
Other individual bill
2 hour
14 16
M.P.R / Q.P.R
½ and hour
17
Security of case record
½ and hour
18
Drafting of letter
½ and hour
19
Typing –25 pages
Per day
20
Searching of record
½ and hour
21
Preparation of Certified copy of case records
2 hour
22
Binding of register
1 hour
23
Entry in case book
1 hour
24
Preparation of chalan
10 minutes
25
Entry in the receipt book by R.I
10 Minutes
26
Entry in sadar siha
3 minutes
27
Entry in village war siha
3 minutes
28
Entry in case book
5 minutes
29
Preparation of Chalan
4 hour
30
Posting in tenant ledger
5 minutes
At R.I. level
Manual 5 Rules, regulations, instructions, manuals and records for discharging functions [Section 491)(b)(v)] List of regulations, instructions, manuals and records Sl. No.
Name of the act, rules, regulations etc.
Brief gist of the contents
Reference No. if any
Price in case of priced publications
1
2
3
4
5
1
Orissa Misc. Certificate Rules
Deal with various nature of certificate like resident, Income, Legal heir, Solvency, Identity etc.
--
--
2
Orissa S.C., S.T. Rules 1980
S.C. Certificate, S.T. Certificate.
--
--
15 3
Orissa State Commission for backward Classes 1993
S.E.B.C & O.B.C.
--
--
--
--
--
--
--
--
--
--
--
--
Brief gist of the case Procedure for filing application 4
Mutation Manual
Enumeration of the proceeding Produce to be adopted in correction of R.O.R. Define irrigation
5
Orissa Irrigation Act. 1959
Procedure for levying water tax Guiding the right of irrigation of rayat Penal problem Define Govt. land Protection of Govt. land
6
Prevention of land encroachment Act 1972
Procedure eviction Procedure for settlement
kquot Define arrear of land Revenue coercive in nature 7
Orissa public demand recovery Act 1962
Civil in nature Last resort for revenue collection. Procedure for reservation of the Govt. Land.
8
O.G.L.S Act. 1962
Enumerate the principle of land settlement with individual organization. Provide procedure for the dereservation.
16 A comprehensive Act. Based on social reform on agricultural production. Protection to the worker section. Settlement of land with under rayat 9
O.L.R. Act. 1960
Provision laid out for conversation of Agri landl. to Non-Agril land.
--
--
--
--
--
--
--
--
--
--
Provision for partition among the co-sharers. Deciding ceiling surplus against the land holders. Restriction on the transfer of the lease land either 10 years. Mutation manual branch of the Act.
10
ORISSA SURVEY AND SETTLEMENT Act. 1958
Provision for demarcation and rent assessment. Deciding the status and preparation of R.O.Rs. Residing bebandobasta cases.
11
Orissa Relief Code 1966
Prescribed the category of natural calamities and facilities for the relief operation. Prescribed provision for permit lease and auction of Minor Minerals.
12
O.M.M.C Rules 2004
Penal provision for unauthorized mining. Prescribed does and don’ts for Mining operators. Regulate the money lending prevent exploitation.
13
Orissa Money lending Act.
Procedure obtaining license Prescribed penal provision
17 Guides the day-to-day administration of Tehsil 14
Mannual of Tehsil Accounts
Prescribed register for Tehsil and R.I. office.
--
--
--
--
--
--
--
--
--
--
--
---
--
--
Reconciliation of register annually each enumerated
15
Orissa consolidation of holding and prevention of fragmentation of land Act
Prescribed restriction of fragmentation of land. Procedure to be adopted in case of a chaka. Prescribed the rules for maintenance of the cash book and subsidiary register.
16
Nizarat Manual
Prescribed the rules for service of notice.Stock store. Maintenance of vehicle Fully contingency voucher bills.
17
Delegation of financial power.
Rules basically connected with the limitation of expenditure with the authority. Remission /write off of cess Misc. Revenue water rate.
18
Orissa.Treasury.Code
Bill is prepared or per Treasury code. Regulate the service tenure of the employee Provide the nature of leave.
19
Orissa.Service.Code
Provide the guide line for promotion. Provision for pens ional benefit. Provision disciplinary action.
20
Orissa leave Rules
Specifically availing of different nature of leave by the employee concerned
18 Providing T.A and D.A to Govt. employee
21
T.A. Rules
22
Orissa public premises eviction Act
Deal with the encroacher in national highway.
--
--
--
--
Provision for eviction.
Manual 6 A statement of the categories of documents that are held by it for under its control [Section 4(1) (b) (vi)] A statement of the categories of documents held S.L. No.
Nature of Records
Details of information available
Unit/ Section where available
Retention period where available
1
2
3
4
5
1.
Mutation
Mouza, Name of R.T. with addressed Caste, Status ,Area, Plot Number, Chouhadi and Kisam,rent ,cess
Mutation section.
Permanent
2
Encroachment
Name of the Encroacher with addressed encroach land particular, Assessed back rent penalty, Priord of encroachment, nature of encroachment, annual income land held by encroacher, "KA" & "KHA" notice issued to encroacher.
Encroachment section.
Do
3
Lease (Individual)
Mouza, Name and address of leasee, Caste, Status, Area, Plot Number, Kisam, Filed enquiry report of R.I. Proclamation. Lease application.
Lease Section
-do-
4
Lease (Institution and Private Sector)
-do-
-do-
-do-
5
Certificate OPDR
Name of C.D.R. and address, Payment of dues Notice in form No. 3, W. A. Body Warrant.
Certificate Section
Do
Demarcation
Name and address of applicant, land particulars which is demarcated by the R.I/ Amin in presence of land holder and witness and particulars on payment of M.F.
Demarcation Section
One year
Misc. Certificate
Name and address of applicant R.I filed enquiry report, document file be the applicant, O.C. of Certificate issued in favour of applicant
6
7
Misc. Certificate Section
1 year
19
8
Ceiling
Mouza, Name of R.T. with addressed Caste, Surplus land particulars which is transferred in favour of S.C./S.T/Land less persons after hearing and vesting from land holder
9
Record of Rights
Plot No. Khata No. Kisam Area Name of the land holders, Extent of raiyati land and Govt.land Rent.
Ceiling Section
Permanent
Record Room,Computer Cell,Web site.
Permanent
Manual 7 Particulars of any arrangement that exists for consultation with or representation by the members of public inthe formulation of its policy of implementation [Section 4 (1)(b)(vii)]
Sl. No
Name and address of the Consultative Committees
Constitution of the committee / body
Role and responsibility
Frequency of meetings
To find out surplus land and to distribute of said land among the S.C, S.T, land less persons.
As and when it requires
1. S.C, 2. .S.T 1
R.I. Lanjigarh 3. Gen. 4. R.I
2
R.I. Lanjigarh Road
Do
Do
Do
3
R.I. Nangalbeda
Do
Do
Do
4
R.I. Biswanathpur
Do
Do
Do
5
R.I. Bandhapari
Do
Do
Do
Manual 8 A statement of board, council, committees and other bodies constituted [section 4 (1)(b)(viii)]
Sl. No
Name and address of the body
Main functions of the body
Constitution of the body
Date of constitution
Date up to which valid
Whether meetings open to public
Whether minutes accessible to public
Frequency of meetings
1
2
3
4
5
6
7
8
9
Nil
Nil
Nil
Nil
Nil
Nil
Nil
Nil
Nil
Remarks
20 Manual 9 Directory of officers and employees [Section 4 (1)(b)(ix)] Directory Sl. No
Name and Designation
Office Ph.NO.
E-Mail Address
06677-245013 01
Sri Susanta Kumar Patel Tahasildar
iouiq@in.com 99370-80218
02
Sri L.Brahamananda Achary, Sr.Clerk
94380-07501
03
Sri Ashok Ku. Kanungo, Sr.Clerk
94373-28350
04
Sri Biranchi Patra, Jr.Clerk
94384-02968
05
Sri Bijaya Ku. Rout, Jr.Clerk
99380-27011
06
Sri Jayasankar Majhi, Driver
97774-59750
07
Sri A.B.Rao Dora, RI
99373-87592
08
Sri Kailash Ch. Swain, RI
94377-33884
09
Sri Babru Bahan Bisi, ARI
96920-64044
10
Sri Uttam Ku. Majhi, ARI
96925-55140
11
Sri Rasika Sabar, ARI
97774-61089
12
Sri Sahadev Pradhan, Amin
99385-92012
13
Sri Dasarathi Thakur, C.M
96921-94124
14
Sri Lokanath Sahu, Peon
80184-03178
15
Sri Paramananda Sahu, Peon
97783-45768
16
Sri Rabindra Bisi, Pro.Servere
91789-78317
17
Sri Jugal Kishor Dandasena - Do-
80186-73159
18
Sri Gagan Majhi,
977776-53776
19
Sri Belkar Naik, Choukidar
20
Nrupamani Harpal, Chainman
21
Dakarushi Dh. Majhi, Choukidar
22
Jayadev Majhi
- Do-
94382-03431
97770-02141
21 23
Gurudev Majhi, Peon
96925-76516
24
Basanta Majhi, Peon
91783-49317
25
Nandakishor Rana, Peon
91789-93454
26
Manohar Sahu, Peon
97774-11382
27
Trilochan Harijan, Peon
96929-59214 Manual 10
The monthly remuneration received by each of the officers and employees, including the system of compensation as provided in the regulations. [Section 4(1)(b)(x)] Sl. No
Name and Designation,.
Pay scale / Monthly remuneration
01
Sri Susanta Kumar Patel Tahasildar
39,107/-
02
Sri L.Brahamananda Achary, Sr.Clerk
20,962/-
03
Sri Ashok Ku. Kanungo, Sr.Clerk
18,950/-
04
Sri Biranchi Patra, Jr.Clerk
15,750/-
05
Sri Bijaya Ku. Rout, Jr.Clerk
13,448/-
06
Sri Jayasankar Majhi, Driver
14,833/-
07
Sri Kailash Ch. Swain, RI
22,641/-
08
Sri Kumuda Chandra Panda, ARI
14,507/-
09
Sri Uttam Ku. Majhi, ARI
12,290/-
10
Sri Rasika Sabar, ARI
12,290/-
11
Sri Sahadev Pradhan, Amin
13,252/-
12
Sri Dasarathi Thakur, C.M
13,057/-
13
Sri Lokanath Sahu, Peon
15,289/-
14
Sri Paramananda Sahu, Peon
14,622/-
15
Sri Rabindra Bisi, Pro.Servere
9,862/-
16
Sri Jugal Kishor Dandasena - Do-
9,356/-
22 10,888/-
17
Sri Gagan Majhi,
- Do-
18
Sri Belkar Naik, Choukidar
9,356/-
19
Dakarushi Dh. Majhi, Choukidar
9,943/-
20
Jayadev Majhi
9,943/
21
Gurudev Majhi, Peon
9,943/
22
Basanta Majhi, Peon
9,943/
23
Nandakishor Rana, Peon
9,943/
24
Manohar Sahu, Peon
9,943/
25
Trilochan Harijan, Peon
9,943/
In case of death during the service of an officers/employees G.I.S. is sanctioned as compensation to his /her Legal Heir. Subsequently they get Family Pension. Manual 11 The budget allocated to each agency [Section 4 (1)(b)(xi)] Major head
Activities to be performed
3-2029 L.R 104 M.G.E. –ATahasil Estt.
Salary & Others entitlements
Sanctioned budget
41,38,741/-
Budget estimate
Revised estimate
2011-12
2012-13
47,80,000,/-
59,75,000/-
Expenditure for the last year 2011-12
47,78,611/-
Plan budget Name of the plan scheme
Activities to be under taken
Date of commencement
Nil
Nil
Nil
Expected date for completion Nil
Amount sanctioned Nil
Amount disbursed/spent Nil
23 Manual 12 The Manner of execution of subsidy program [Section 4 (1)(b)(xii)] List of institutions given subsidy
Sl. No
Name and address of the institution
Purpose for which subsidy provided
No. of beneficiaries
Amount of subsidy
Previous years utilization progress
Previous years achievements
1
2
3
4
5
6
7
Nil
Nil
Nil
Nil
Nil
Nil
Nil
List of individuals given subsidy
Sl. No
Name and address of the beneficiary
Purpose for which subsidy provided
Amount of subsidy
Scheme and Criterion for selection
No. of time subsidy given in past with purpose
1
2
3
4
5
6
Nil
Nil
Nil
Nil
Nil
Nil
Manual 13 Particulars of recipients of concessions, permits or authorization granted (Section 4 (1)(b)(xiii)) List of beneficiaries
Sl. No
Name and address of the beneficiary
Nature of concession / Permit/ authorization provided
1
2
3
Nil
Nil
Nil
Purpose for which granted
Scheme and Criterion for selection
No of times similar concession given in past with purpose
4
5
6
Nil
Nil
Nil
Note:- Creation of database and its hosting on website should be done on priority basis for activities like issue of permits, issue of authorizations, grant of concessions, licenses etc.
24 Manual 14 Information available in an electronic form [Section 4 (1)(b)(xiv)] Details of information
Sl. No
Activities for which electronic data available
Nature of information available
Can it be shared with public
Is it available on website or is being used as back and date base
1
2
3
4
5
1
R.O.R
R.O.R
Yes
No
Manual 15 Particulars of facilities available to citizens for obtaining information [Section 4 (1)(b)(xvi)] Facilities available for obtaining information Sl. No
Facility available
Nature of Information available
Working hours
1
2
3
4
1
Information Counter
Nil
Nil
2
Website
Nil
Nil
3
Library
Nil
Nil
4
Notice board
Proclamation
10 A.M to 5P.M
Manual 16 Name designation and other particulars of Public Information Officers [Section 4 (1)(b)(xvi)] List of public Information Officers
Sl. No
1
1
Designation of the Officer designated as PIO
Postal address
2
3
L.Brahmananda Achary, Senior Clerk, Lanjigarh Tahasil
At/Po- B.N.Pur, Dist-Kalahandi
Telephone No.
address
4
94380-07501
Demarcation of Area / Activities, if more than one PIO is there
5
Nil
6
Nil
25 List of assistant Public Information Officers Sl.No
Designation of the officer designated as Assistant PIO
Postal address
Telephone No.
e-mail address
1
2
3
4
5
1
At/Po- B.N.Pur, Dist-Kalahandi
Sri Biranchi Patra, Jr.Clerk
94384-02968
Nil
First appellate authority with in the department
Sl. No
Designation of the officer designated as first appellate authority
Postal address
Telephone No.
e-mail address
Demarcation of area/ Activities, if More than one appellate authority is there
1
2
3
4
5
6
1
Sukanta Ku. Patel, Tahasildar, Lanjigarh
At/PoBiswanathpur Dist. Kalahandi
06677245013
iouiq@in.com
Nil
Manual 17 Other information as may be prescribed [Section 4 (1)(b) (xvii) ]
All other information as may be prescribed for dissemination shall be collated, tabulated, compiled, collected and provided in the form of manual from time to time.
NIL