casa maria img training 2019 result based file disposal.ppt from James Adhikaram

Result Based File Processing.

From Dreams to Disposal.

RESULT Heart.

2. Head.

3. Hand.

1.

.

From Dreams to Disposal.

1.Desire.

2.Direction.

3.Deadline.

4.Discipline.

5.Decision.

.

TRAINING FOR CHANGE.

Those who change after change will survive.

2. Those who change with change will succeed.

3. Those who change bring change will LEAD 1.

.

Business Process.

1.

Industrial age.

2.

Information age.

3.

Imagination age.

.

Business Process.

1.

Industrial age.

2.

Information age.

3.

Imagination age.

.

What is your contribution.

Experience‌.?

Hardwork‌..?

.

1. RESPONSIVENESS. It is about analysing and addressing the needs of the society‌..

Interests of the society- -----Mediation---Rules/acts.

1.

Also there should be an extramile approach. .

2. Equity. Vs Equality

.

.

3. PARTICIPATION.

.

4.Efficiency.

Best use of resources.

modes of communication-visit to courts- higher officesconferences-

.

5. Accountability.

To the People.

To the Government.

Accepting responsibilities is part of accountability.

Role of revenue officer as a leader and judge‌‌

.

6.Transparency.

Informed decisions.

Informed implementation.

Be cautious in processing a file because you are making a public document.

.

7.Effectiveness.

Sustainable use of

resources

Sustainable use of resources.

.

8.Rule of law.

Predictability of services.

Good Governance requires a fair predictable, stable legal frame work enforces impartially.

.

Service quality for GOOD GOVERNANCE.

1.R-esponsiveness.

2.E-quity 3.P-articipation.

4.E-fficiency.

5.A-ccountability.

6.T-ransparency.

7.E-ffectiveness.

8.R-ule

of Law.

This will ensure reduced cost/time/complexity and better citizen experience.

.

1.Specific.

Your YES……Why ?

Your No……..Why ?

.

Measurable.

Your YES……Why ?

Your No……..Why ?

How far we have travelled….?

How far we have to go………?

Maximum/urgently/at the earliest. .

Achievable.

Divide the bigger task into small tasks.

Delegate it.

Sharpen your axe.

Team work.

Technology.

Think out of the box. .

Result oriented.

Head.

Heart.

Hand.

Begin with the end in mind and focus. .

SMART..

1.

2.

3.

4.

5.

S-pecific. Yes/No should be supported with proper justification.

M-easurable‌.

A-chievable.

R-esult oriented.

T-ime bounded.

.

I*I*I..

1.

2.

3.

Imagine….

Innovate…..

Inspire……

.

SMART WORK.. >>>>>SPEED WORK.

.

SMART FILE PROCESSING 1.Receipt

of application at the cutting edge level.

2.Process the application.Task Vs Process. preliminary verificalion/analysis/synthesis.

3.Smart note- Begin with the end in mind.

4.Preparing smart drafts.

5.Smart enquiry.

6.Selecting Right mode of communication. email/sms/social media/Smart delegation 7.Avoiding reminders. Applying interpersonal skills 8.Ensuring time bounded service delivery.

9.The extra mile approach.

.

NOTE FILE PROCESSING Define the problem specifically.

2. Suggest (Measurable/achievable)solutions…….

1.

Select the best (Responsive and speedy) solution.

4. Implementation of the solutions.

3.

.

SMART DRAFTING. Should have a good structure.

2. Don’t hide content of the references.

3. Give all possible communication links.

4. Use tabular form wherever necessary.

5.

Should possess 7C 1.

.

Qualities of an employee - 1 1.

Accountability.

2.

Passion.

3.

Responsibility.

4.

Culturally Fit.

5.

Positive.

6.

Empathy.

7.

Ambitious.

8.

Confident.

9.

Humble.

10.

Reliable.

Qualities of an employee-2 11. Self motivated.

12. Team player.

14. Hard working.

15. Proactive.

15. Marketable.

16. Detail oriented.

17. Autonomous.

18. Honest.

19. Active listener.

20. Leadership.

Qualities of an employee-3 21.

22.

23.

24.

25.

26.

27.

28.

29.

30.

Punctual.

Welcome challenges.

Adaptable.

Taking initiative.

Energetic.

Welcome challenges.

Optimistic.

Ethics and values.

Updating.

Time management.

Qualities of an employee-5 31.

32.

33.

34.

35.

36.

37.

38.

39.

40.

Priority.

Respect..

I-I-I. Tech- savvy.

Goal setting.

Problem solver.

Interpersonal skills.

Intra personal skills.

Able to vary role.

Integrity. .

Qualities of an employee-5 41. Responsive.

42. Action oriented 43. Intelligent .

44. 8D people.

45. Multitasking.

46. Sincere.

47. Extra mile.

48. No excuse people.

49. loyalty.

Bring the change and LEAD 1.Conferences…..Efficiency-effectiveness2.File

workshops…..

3.Strong Interpersonal relationship.

4.Receipts for applications.

5.Smart file processing./drafting 6.Providing un interrupted services….

7.Grow bigger than your excuses.

8.SALE-

.

rule of law.

Bring the change and LEAD 8. Right mode of communication‌.

9. Being task oriented rather than process oriented.

10. Receiving application at the cutting edge level offices.

11. Accepting responsibility.

12. Enabling citizen as the custodian of documents.

13. Technology.

14. SALE.

.

Bring the change and LEAD 15.

16.

17.

18.

19.

20.

21.

22.

23.

24.

.

Delegation.

Value for money.

Multi tasking.

Assuring Value for money.

Fixing priorities.

Using Proforma/Partially printed forms.

Drafting in tabular forms.

Avoiding arguments.

Reaction Vs Rsponse.

Avoid repetition.

Bring the change and LEAD 25.

26.

27.

28.

29.

30.

31.

.

Use stick notes.

Go extra mile.

Keep your sock file in the clouds.

Keep updated data.

Pattayam GPS. Pattayam/tax receipt/sketch.

Sub dividion sketch/order/receipt.

Thank you….

James Joseph Adhikaram.

Kottayam Mob 9447464502