E V E N T S w w w . s a n d h i l l w i n e s . c a
OUR LOCATION
Sandhill Wines has the distinction of being located in BC's original and oldest continuing winery. Conveniently located, Sandhill is a 5 minute walk from the Kelowna downtown core, the perfect place for your events and social gatherings.
The winery's 8,000 sq. ft. design is inspired by the industrial heritage of its downtown Kelowna neighborhood; modern and light-filled, with soaring ceilings and reclaimed, 80-year-old wood beams. The space is anchored by a large glacier sculpture that pays homage to the Okanagan Valley’s natural geological features and glacial history, which give the region its ideal grape growing conditions.
OUR SPACES
TASTING ROOM
High ceilings and expansive open areas make Sandhill a flexible venue to cater to all of your gatherings. Our expansive 8,000 sq.ft. tasting room is the perfect place for all your event needs including receptions, panel presentations, large scale dinners, and fundraising events.
*A Full Buyout is any function that requires we cease regular operations for 1 hour or more - Including set up or take down
Tasting Room Rental Rates May-Dec Jan - Apr Room Rental (Fri-Sat) $2000 $1500 Room Rental (Sun-Thurs) $1000 $750 Full Buyout* (Fri-Sat) $7500 $5500 Full Buyout* (Sun-Thurs) $5000 $4000 Minimum F&B Spend (1-100) $900 $750 Minimum F&B Spend (101-200) $1500 $1500
OUR SPACES
SMALL LOT BARREL CELLAR
Ideal for long table dinners, intimate cocktail receptions, rehearsal dinners, or networking events, our solid oak tables provide adequate seating for up to 40 guests.
Small Lot Barrel Cellar
Rental Rates
May-Dec Jan - Apr
Room Rental (Fri-Sat) $1200 $900
Room Rental (Sun-Thurs) $600 $450
Minimum F&B Spend $1500 $1500
VIEWING ROOM
The Sandhill Viewing Room is ideal for micro events. Birthday celebrations, catered dinners, and private wine tastings.
Viewing Room Rental Rates
May-Dec Jan - Apr
Room Rental (Fri-Sat) $1000 $500
Room Rental (Sun-Thurs) $500 $250
Minimum F&B Spend $750 $750
OUR SPACES CALONA
ROOM
Available for private bookings only, the Calona Room is the perfect space for receptions, intimate musical performances, and mix and mingle events.
We charge $30/hour per staff member. The number of staff be determined by Sandhill's discretion based on the number of guests and style of service.
BEVERAGE SERVICE
HOST BAR
The Host is paying the tab. Our Event Service Team will coordinate with the Host to determine the list of beverages to be served for the function. All charges will be billed to the Host account post-event.
CASH BAR
OR
Event guests will be responsible for their own beverage purchases. If this option is chosen a cash bar (with credit/debit capabilities) will be set up with the offerings from our list of beverages. For ease of service, tax and gratuity will be included in cash bar prices.
A Hybrid model of a Host/Cash bar can also be accommodated if requested. If you have any other desired beverages to go along with your event, please speak to your Events Service Staff for more information.
Calona Room Rental Rates May-Dec Jan - Apr Room Rental (Fri-Sat) $1200 $900 Room Rental
$450 Minimum
(Sun-Thurs) $600
F&B Spend $1500 $1500
BAR MENU
WINE BY THE GLASS
White Label - 5oz | 12
2021 Rosé
2021 Sovereign Opal
2020 Chardonnay
2022 Pinot Gris
2020 Merlot
2020 Cabernet Merlot
2020 Cab Franc
2020 Syrah
Small Lot - 5oz | 18
2021 Viognier
2021 Sangiovese Rose
2018 Barbera
2017 Sangiovese
2019 One
2017 Two
2017 Three
2018 Syrah
HOUSE BEER & CIDER | 8
No Boats On Sunday Apple | Peach
Wayne Gretzky Craft Beer
Lager | Pilsner
ZERO PROOF | 6
Okanagan Essence, Soft Drinks, Sparkling Water
Prices
do not include tax, gratuity, or administration fee
BEFORE & AFTER
CANAPE OPTIONS | $4/EACH
Fried Chicken Bites w/ Salted Honey
Smoked Prawn Salad & Cilantro on Crisp Tortilla Chip (DF / GF)
Meatballs w/ Cab Sauv Tomato Sauce & Shaved Grana (GF)
Scallop Crudo w/ Lime & Apple (DF / GF)
Tuna Tataki w/ Miso Aioli on Rice Crisp (DF / GF)
Mini Grilled Cheese w/ Seasonal Preserves (Vegetarian)
Smokey Bacon & Mushroom Gougère
Cauliflower Pakora w/ Harissa Yoghurt (GF)
Preserved Lemon Hummus w/ Pickled Carrot & Toasted Almond on a Flax Cracker (GF / DF/ Vegan)
TAPAS EXPERIENCE | $12/PERSON
Selection of 3 cheeses, and 3 Artisanal Charcuterie, Pickles, Olives, Seasonal Fruit, Smokey Almonds, Grainy Mustard, Preserves, House Baked Ciabatta & Oat Crackers
LIGHTER FARE | $10/PERSON
Assorted Flatbreads
Perogies | Wild Mushroom | Red Wine Chorizo | Quattro Fromaggio
HOW BUILD
OWN PACKAGE
SELECT RENTAL VENUE SELECT FOOD OPTIONS SELECT BEVERAGE OPTIONS 1. 2. 3. Build your own package does not include labor charges, rentals, catering fees, taxes, gratuities, or administration fee. For a quote - please reach out to us directly.
YOUR
WORKS
THE PERFECT PACKAGES
WHITE LABEL
1 Hour Reception with Canapés
1 Hour Cellar Selected Host Wine Bar
Non Alcoholic Refreshers
3 Course Plated Meal
White Label Portfolio Wine Pairings
SMALL LOT
1 Hour Reception with Canapés
1 Hour Cellar Selected Host Wine Bar
Non Alcoholic Refreshers
3 Course Plated Meal
Small Lot Portfolio Wine Pairings
Stationed Tapas Experience
Late Night Snack Buffet
WINE & BITES | 2HRS
CANAPÉ RECEPTION | 2HRS
Please see food menu on the following pages for options Plated Dinner choices must be pre-selected at minimum 10 days prior to the event Minimum guest attendance for each package is 25 guests Please reach out to us if you have less than 25 guests and we will work with you to create your own package Price per person does not include applicable taxes, gratuity, or administration fee
Glass of Sparkling on arrival Tapas Experience Grazing Station 2 Hour Wine Bar 70 Per Person Glass of Sparkling on arrival
Includes Venue Rental
Includes Venue Rental Minimum Guest Count of 50 persons for both Wine Reception & Canape Reception Packages
6 Hand Passed Canapés per guest 2 Hour Wine Bar 85 Per Person 175 Per Person
225 Per Person
WHITE LABEL
WINE LIST
SPECIALTY WINES
Our expert team is thrilled to work with you to create the perfect Wine Pairing with your meal. We happily offer our entire portfolio at retail cost plus a $25 corkage fee which is reflected in the menu pricing. Wine by the bottle pricing only applies to dinner service and is not available on the bars.
47 46 46 46 47 47 52 52 2021 Viognier 2021 Sangiovese Rosé 2018 Barbera 2017 Sangiovese 2019 One 2017 Two 2017 Three 2018 Syrah 2019 Malbec 2018 Petit Verdot 2019 Harvest Chardonnay 2019 Harvest Red Co-Ferment
2018 Riesling Ice Wine 2017 Cab Franc Ice Wine 2020 GM Sparkling Rosé
2021 Rosé 2021 Sovereign Opal 2021 Chardonnay 2022 Pinot Gris 2020 Merlot 2020 Cabernet Merlot 2020 Cab Franc 2020 Syrah 51 55 65 65 63 70 70 70 85 85 65 90 SMALL LOTS Prices do not include Tax & Gratuity 74 154 52
THE MAIN FEATURE
FIRST COURSE | 16
"Always Local" Green Salad
Okanagan Pears | Macedonian Feta | Puffed Grains | Sumac Dressing Or
Organic Carrot Risotto
Grilled Chorizo | Candied Fennel
ESTATE MAINS | 35
Organic Chicken Breast
Soft Polenta | Grilled Broccolini | Shitake Mushroom Jus Or
Smoked Cauliflower Steak
Harissa Yogurt | Shaved Seasonal Vegetables | Tahini Vinaigrette
RESERVE MAINS | 55
Pan Seared Beef Tenderloin
Pomme Purée | Grilled Broccolini | Pancetta Jus Or
Pan Seared Arctic Char
Roasted Fingerling Potatoes | Tomato Emulsion | Parsley & Olive Crumb
DESSERTS | 15
Lemon Meringue Chox au Craquelin
Blueberry & Thyme Compote | Earl Grey Anglaise Or
Whipped Coconut Parfait
Citrus Scented Chiffon Cake | Strawberry Compote | Fresh Mint
All Prices Per Person Exclusive of taxes, gratuity, and administration fee
EVENT SERVICES
SANDHILL ORGANIZES THE FOLLOWING:
Cutlery in all forms, including knives for food preparation and serving utensils
Linens, including tablecloths, napkins, and table runners when required
Plates and dishware, including serving platters
Seating, including 100 aluminum chairs, and 12 bar stools
Tables, including the 3 Barrel Room tables (with attachments), a collapsible 6 foot table, provided countertop surfaces
3 barrels and 3 high-top tables to be used for cocktail tables or appetizer stations
An A/V Package including an Epson projector, projector screen, and wireless Bose speaker for an additional charge of $150 if required
Self Serve water station
SANDHILL DOES NOT PROVIDE THE FOLLOWING:
Podium, stage, extension cords, or A/V equipment above and beyond what is provided in our A/V Package
Table centerpieces, or florals of any kind
Note: Additional decor items will be the responsibility of the client to coordinate with Sandhill's Event Service Team
LETS GET PLANNING.
To start the booking process please contact:
Romain Edel Retail & Experience Manager romain.edel@sandhillwines.ca
For a timely response, please provide your contact details, a brief description of your event, preferred date & time, and number of expected guests when reaching out.
THE FINE PRINT
Your booking is not confirmed until Sandhill Winery receives a copy of your completed event order, signed by both parties.
1.A Credit Card number is required to guarantee the booking. Deposits and total amount are payable by credit card via a secure Stripe link. If no alternative method of payment is given, the credit card on file will be charged.
2.A minimum deposit of 50% of the estimated total event cost is required for all bookings, unless stated otherwise in the event agreement. Your deposit will be applied to the total amount owing for the event.
3.Menus, wine selections and timing of your event must be finalized and approved at least ten (10) business days prior to your event.
4.The agreed upon number of guests must be guaranteed at least ten (10) business days in advance of your function. Minimum guarantee of attendance must be at least 90% of the expected number, unless otherwise stated in event agreement. This number is the minimum and cannot be lowered. If the guaranteed confirmation number is not received, the expected number will become the guaranteed number and charges will be based upon this number or the actual attendance, whichever is greater.
5.Your event space is guaranteed for the group size listed in this contract. Should the size of your group change, Sandhill Winery reserves the right to move your group to a more appropriately sized event space if one exists based on availability. Your venue fee will reflect the newly confirmed space.
6.Cancellation of function within four (4) weeks of event date will be subject to a 50% charge. Cancellations within two (2) weeks of function date will be subject to a 100% charge.
7.Entertainment must be pre-arranged and pre-authorized by Sandhill Winery. Set up time for entertainment is no earlier than one hour prior to event start time.
8.Any changes to this contract must be agreed upon and initialed by both parties to be valid.
9.Full payment will be processed the day of event for functions. You will receive a detailed Summary of Charges within 48 hours of your event.
10.Sandhill Winery reserves the right to make changes to food selections or wine selections without notice depending on the availability of the product and the discretion of our Catering Chef.
11.If the client is arranging for their own caterer, a $500 cleaning fee will apply, as well as an off-site caterer fee of $20 per guest. We reserve the right to charge a fee for any damages incurred.
12.A 20% Gratuity, and 3% Administration Fee will be added to all packages, and or food and beverage offerings. Appropriate tax for alcohol and food will be added to the final bill.
EVENTSATSANDHILL www.sandhillwines.com