3 minute read
Time Management For
a More Fulfilling and Productive Life
by Sherry Onweller
When creating a weekly schedule for work and home, be sure that it captures elements of one’s values and priorities. Purposefully aligning personal and work priorities will lead to more fulfilling and successful work life balance. Whether working for someone else, have one’s own business, being a homemaker or a retiree, it is important to be able to identify and prioritize the things needing to get done. It is
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Setting Time for What’s Important
Identify core values and determine the time to spend on activities related to family, health, service, friends, hobbies, etc. Each week, try to find ways to carve out time—before work, during lunch or after work—to incorporate core value activities so they are not an afterthought but rather are scheduled into each day. This could include going for a walk or socializing with friends at lunch, getting out early certain days for fitness classes, leaving work on time to attend kids’ sports activities, etc. Let values drive the weekly schedule and structure work or caregiving time to be as efficient as possible to make space for these personal priorities.
Structure Priorities
Getting up early leads to a feeling of control over each day. This time can be used for grounding through exercise, meditation, listening to music or reading. When starting work or caregiving activities for the day, ideally set 3 or 4 times per day to check phone messages and emails, e.g., in the morning, before lunch and in the late afternoon and possibly once before bed. When starting the workday or daily responsibilities, sit down and look over the daily and weekly calendar and to do list, and set approximately three mission critical work priorities per day and do the same for three personal priorities. As other priorities come up, address them, but also keep focus on the three priorities that were identified.
Streamline Tasks
To increase efficiency at work or with tasks at home, aim to boil down repetitive tasks into templates that get updated with the latest information, such as recurring reports at work. Whenever possible, delegate tasks. When tasks are complex and have many parts, break these down into manageable chunks and assign them to different dates on the calendar.
Managing Commitments
Before the end of each day, review the to do list and calendar for the next day and for the full week ahead and set the three work and personal priorities for the next day. Put in place a policy of “checking before committing” to reduce overcommitting time when saying yes to meetings, projects, volunteer work, etc. Aim to become an expert estimator of how long various tasks take. The more this is done, the easier it will be to know how long it will take to meet the various commitments that exist.
Protected Space
Identify a few timeslots per week where time can be “protected” for concentration-heavy work or personal projects that can be designated on the calendar as recurring focus time. At the end of the day, make it a habit to turn off all media, computer, phone, etc. Take time to relax, decompress and meditate, read, etc., and aim to get a good night’s sleep.
Sherry Onweller, professional organizer, is the owner of Everyday Organizing Solutions by Sherry, and offers customized organizing solutions to residential and business clients in New Jersey and Pennsylvania.
To learn more, visit EverydayOrganizingSolutions.com or contact Sherry at 908-619-4561 or email SOnweller@aol.com. or EverydayOrganizingSolutions.com. See ad, page 27.
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