Najam Amin Butt - ESL Brochure from Oxford College by Najam Amin

School of Technology and Sciences

Handbook

Get Started Now!

2015-16

// www.thecanadiancollege.ca

WELCOME TO OXFORD COLLEGE OF ARTS, BUSINESS AND TECHNOLOGY DEPARTMENT OF ENGLISH AS A SECOND LANGUAGE (ESL) WE

want to make your time at Oxford College (ESL) as memorable and rewarding as possible. This handbook contains useful information regarding the College, ranging from, classes, to accommodations, extra-curricular activities and everything else you will need to know while enrolled with us. Our commitment is to provide excellent, comprehensive and current academic and professional educational programs and services. You have a great opportunity. We are here to help you every step of the way. The rules and guidelines stated in this handbook are to be strictly followed and appreciated by all students attending any of OXFORD COLLEGE programs and services. The OXFORD COLLEGE Studentâ&#x20AC;&#x2122;s Handbook is a comprehensive guide for academic and student policies and procedures. This handbook also serves as a resource for various services and activities available to the student body. Contents are subject to revision at any time without notice. Changes may be made in this Student Handbook whenever necessary, and shall be

Oxford College ESL

Student Handbook Information Guide

effective as of the date on which they are formally adopted, or on the date specified in the change. Please contact the ESL Administrator if you have any questions regarding information found in the student handbook. It provides students with information concerning College policies and procedures, rights and responsibilities and general guidance on how to resolve matters and where inquiries should be directed. It also contains information for students about available services, administrative policies and procedures, academic regulations, conduct standards and regulations, and governance structure are also included.

Oxford College

ESL

Oxford College is an equal opportunity institution of higher learning. The College promotes equal opportunity for all prospective and current students and employees/ staff. Oxford College does not and will not discriminate against any individual on the basis of race, colour, religion, language, nationality, political affiliation, sex, sexual orientation, age or disability. As members of the academic community, students will be encouraged to develop a capacity for critical judgment and to engage in a sustained and independent search for academic excellence. Please take your time to read over the manual thoroughly when you receive it on your first day of class at Oxford College. Should you have any questions regarding the information herein stipulated, please do not hesitate to contact our staff members. We are here to answer any questions or concerns you may have and grant exceptions where necessary, at the discretion of the Oxford College management. Oxford College welcomes all new and returning students! We are positive you will have a great learning experience here in Toronto, Canada.

Oxford College ESL | 3 â&#x20AC;Ś Student Handbook

www.oxfordedu.ca | 3

President’s Message A very special “WELCOME” to those of you who are joining the Oxford College community for the first time and a “WELCOME BACK” to those students returning for another session. Entering the new session, we face a period of challenge and change in every dimension, including education. Oxford College strives to prepare it’s students to help them in achieving their individual career and life goals. Change is always disconcerting, even for those who may eventually benefit from it. As we meet new challenges, we face them with confidence, solidly grounded in an environment that strives for academic excellence in all areas. This confidences comes from an experienced and knowledgeable team of instructors and staff. We expect our students to grow through their education and cooperate in our mutual endeavors. Mohammed Wajiduddin President

4 | Oxford College ESL

Student Handbook…

Educate. Achieve. Smile.

CONCERNS OR SUGGESTIONS Oxford College offers students the opportunity to voice their concerns or suggestions. Students may bring an issue forward by contacting the ESL administrator. The Administrator will work to resolve the issue and/or direct the concern to the appropriate office or person.

more: www.oxfordedu.ca/ESL

Oxford College ESL | 5 â&#x20AC;Ś Student Handbook

getting inVOLVed in YOUr edUCatiOn Being involved in your education is necessary for both academic and overall success. Involvement refers to active participation in your own education or, in other words, how you spend your time and energy each day while enrolled at Oxford College. How you devote your time and energy in the following areas determines your involvement and success: academics, experiences with instructors, student body interactions, community services, volunteer work, and student committees. Being successful also means having an understanding of the person you are as an individual, where you are going, how you are going to get there and your future career goals. It means asking yourself: “What are my future goals and aspirations?” and “What will I hope to achieve by the end of my academic career?” Your goals will determine your academic achievements, your personal experiences, and your involvement as a responsible individual who makes creditable contributions to the community. Your involvement will challenge you to make commendable choices about doing your best in unique ways: choices about treating other members of the Oxford College community with trust and conducting yourself with honour; about establishing yourself as a trusted member of the student body by creating civilized and mature relations with peers; about establishing a sense of personal vision and direction for involvement and academic success; and about behaving responsibly in all situations involving student and instructor interactions, the conduct standards and honor code provisions, which strictly forbid any dishonesty, disrespect, lying, cheating, stealing, and plagiarism. Always remember that Oxford College and its students’ learning begins in the classroom, where involvement is the most important factor in becoming successful in the program. Remember, that learning also reaches out to other departments, to student activities, student committees, the community and organizations. In order to be successful in your program, you must be responsible for yourself, your learning, your behaviour, and your involvement. Then, as a student, you will be affirmed, welcomed, and associated as a member of Oxford College that comes together challenging each student to a life of merit and hard work. This hard work relates to a community that respects the distinction and uniqueness of every individual.

more details: www.oxfordedu.ca/ESL

6 | Oxford College ESL

Student Handbook…

Developing connections for better education

Oxford College ESL | 7 â&#x20AC;Ś Student Handbook

8 | Oxford College ESL

Student Handbookâ&#x20AC;Ś

CaMPUs The Oxford College campus in Toronto is located in the heart of Scarborough, with near access to public transportation, shopping malls, restaurants and endless greenery. The main building at 670 Progress Ave is an impressive 43,000 sq ft of classrooms, student lounges, computer labs and libraries. Students may enter the building through the main doors located on the south side of the building or the east entrance. Access is restricted to students, employees, service providers and clients.

sOCiaL aCtiVities Oxford College believes that extra-curricular activities play a major role in the learning process and helps to activate learned material. Exposure to Canadian culture and sites will provide you with the opportunity to practice your English, apply your skills and talents, and explore diversities. Students who want to engage in excursions and activities organized by Oxford College must sign up to join at the Reception Desk. Trips with limited vacancies are registered on a first come, first serve basis. Students should arrive 20 minutes before the specified departure time at the college. Oxford College does not refund excursion fees to students who are inadvertently left behind due to lateness. If a student finds that they will be running late due to an unforeseen event, they are required to contact the college immediately to avoid being left behind. Oxford College promotes tolerance and respect; students are expected to show such esteemed qualities to their colleagues, staff, general surrounding and college grounds, and in every aspect of their life.

For more information contact active@OxfordCollege.ca

Oxford College ESL | â&#x20AC;Ś Student Handbook

Oxford College STUDENT IDENTIFICATION CARD

On your first day at Oxford College, you will be issued an Identification Card, upon application at the registration desk. You must proceed to the Registration Desk to apply for your Oxford College I.D card. Students are encouraged to wear their Oxford College I.D cards at all times while on campus. They are compulsory when attending any written or practical tests/examinations. Students will NOT be permitted to write any exams, tests or quizzes without their student identification. No other form of I.D will be accepted. Please see Student Services during regular hours if you have lost your I.D card. Replacement card are available at reception, with a replacement fee of $15. The college is not responsible for any lost identification while on premises.

CHANGE OF PERSONAL INFORMATION Students are responsible to inform the college of any change in address, telephone number or other contact information. Such information is critical for school & emergency purposes. The college will not divulge, share, or sell, personal information to other parties under any circumstances. All changes should be notified to the reception.

10 | Oxford College ESL

Student Handbookâ&#x20AC;Ś

Multi-cultural Environment Programs Oxford College has 6 levels of ESL courses ranging from Beginners to highly Advanced. Each level is 8 weeks in length, consisting of tests at the end of each week to keep track of your progress. Students must achieve a minimum of 70% for each level which includes, 10% attendance, 5% participation, homework 5%, weekly quizzes 5%, midterm test 15% tests, final exam 60%. To progress to the next level, students must achieve a minimum level of 70%. If students fail to achieve the required threshold, they will remain in the same level for further English skills development. The remedial study period is assessed by the instructor and Probation Committee with a minimum duration of 4 weeks. Note that repeating a session is counted as additional tuition time to be added onto the total tuition cost. Please note that the Intensive English Program is rigorous in study. Students are strongly encouraged to maintain excellent punctuality when arriving to class and to try to avoid absences as best as possible. Every minute counts towards your English language development and as a mature student you are expected to act responsibly with regards to your education and future.

12 | Oxford College ESL

Student Handbookâ&#x20AC;Ś

Overview ESL Programs

Oxford College ESL | â&#x20AC;Ś Student Handbook

Oxford College ESL level - 1 Duration 8 weeks

All incoming students are required to complete an assessment test prior to being assigned a level. Once enrolled in a level, students will be given a weekly quizzes in addition to a midterm and final test. Expectations of measurable performance objectives will be based on the following:

Attendance Homework Participation Weekly Quizzes Midterm Exam Final Exam

10% 5% 5% 5% 15% 60%

To pass onto the next level, students must achieve a minimum of 70%. This course focuses on students who have very minimal knowledge of the English language. Students will learn the following 5 components of the English language during the course of 8 weeks:

Listening: • • • • •

Listening for detailed and specific information Listening to interact socially and academically To follow simple directions with clear understanding Participate in small classroom presentations, on familiar topics Participate in group thinking processes

Speaking: • Interact with others by greetings, salutations and leave taking • Learning to say the months of the year, numbers, weather reports, as well as to tell time and ask for whilst giving directions • Learn the different colours, how to order food, and accept and give compliments • Learn the proper pronunciation of the simple words • Learn to accept and decline invitations as well as use gestures while speaking

14 | Oxford College ESL

• Make small talk amongst peers • Present ideas orally for academic purposes

Reading: • • • • • •

Find the meaning of words from the dictionary Read to comprehend and demonstrate understanding Respond to answer simple questions from texts Identify characters in stories to convey their purpose Memorize a list of new vocabularies Read and understand basic flyers, road maps, directions, and telephone messages

Writing: • • • • • •

Use of punctuations Use of linking words Use of proper spelling Maintain a daily journal with a log of new words Write in simple words, short sentences to describe your experience in a new country and new surroundings Make a grocery list, invitations, letters of apology, and greeting cards

Grammar: • Nouns, pronouns, verbs, adjectives, adverbs, question form, negation, prepositions, sentences, punctuation, capitalization.

Typical Teacher-Student Timetable: Monday

Tuesday

Wednesday

Thursday

Friday

9.00 -9.55am Conversation

9.00 -9.55am Computer Lab

9.00 -9.55am Conversation

10.00-10.55am Grammar

11.00 -12.00pm Listening

11.00 -12.00pm Writing

11.00 -12.00pm Quiz

1.00-1.55pm Writing

1.00-1.55pm Reading

1.00-1.55pm Listening

1.00-3.00pm Activity

2.00 -3.00pm Reading

2.00 -3.00pm Writing

2.00 -3.00pm Computer Lab

2.00 -3.00pm Reading

1.00-3.00pm Activity Oxford College ESL |

Oxford College ESL level - 2 Duration 8 weeks

Attendance Homework Participation Weekly Quizzes Midterm Exam Final Exam

10% 5% 5% 5% 15% 60%

To pass onto the next level, students must achieve a minimum of 70%. Students will learn the following 5 components of the English language during the course of 8 weeks. ESL Level 2 focuses on the improvement of the students ability to understand and speak the English language.

Listening: • • • •

Demonstrate comprehension of specific information; directions and instructions Will be able to understand easy and simple television programs Will be able to follow teacher’s verbal instructions to complete tasks Will be able to follow teacher’s prompts to play word games

Speaking: • • • • •

Engage in familiar personal and common topics of conversation Use of simple language expressions Make eye contact while speaking with ease Use of more common vocabularies and speak at ease on a given topic Enhance proper pronunciation and intonation

16 | Oxford College ESL

• Organize thoughts and request for repetitions • Ask FOR/AND and follow directions

Reading: • • • • • • •

Read variety of simple texts suitable to this level Answer relevant questions in relation to the text Participate in discussions, stating the main idea using familiar vocabularies Read restaurant menus, basic flyers, e-mails, and advertisements Keep log of new vocabularies Research for a variety of books to read appropriate for this level Use of proper grammar to this level

Writing: • • • • • • • •

Maintain daily journal in a more detailed form Express ideas by writing a letter to a friend Compose a short notice with an idea explaining a situation Learn how to use linking words in different ways Spelling strategies; how to begin and end a paragraph Maintain a log of new words and memorize them Use of proper punctuation; using dictionary Learn to use proper grammatical structure

Grammar: • Nouns, pronouns, verbs, adjectives, adverbs, transition words and phrases, question forms, negations, sentences, punctuations • Prepositions, sentences, punctuation, capitalization.

Typical Teacher-Student Timetable: Monday

Tuesday

Wednesday

Thursday

Friday

9.00 -9.55am Conversation

9.00 -9.55am Computer Lab

9.00 -9.55am Conversation

10.00-10.55am Grammar

11.00 -12.00pm Listening

11.00 -12.00pm Writing

11.00 -12.00pm Quiz

1.00-1.55pm Writing

1.00-1.55pm Reading

1.00-1.55pm Listening

1.00-3.00pm Activity

2.00 -3.00pm Reading

2.00 -3.00pm Writing

2.00 -3.00pm Reading

1.00 -3.00pm Activity Oxford College ESL |

Oxford College ESL level - 3 Duration 8 weeks

Attendance Homework Participation Weekly Quizzes Midterm Exam Final Exam

10% 5% 5% 5% 15% 60%

To pass onto the next level, students must achieve a minimum of 70%. Students will learn the following 5 components of the English language during the course of 8 weeks. Students will learn 5 components of the English language during 8 week course. I.e. Listening, Speaking, Reading, Writing and Grammar. At this level, students will be more confident to use the English language.

Listening: • • • • •

Identify the main idea from a simple broadcast segment Critical thinking method after listening to broadcast segment Learn to take notes by listening and summarizing How to use community resources for listening purposes Better understanding of television programs and movies without the use of subtitles

Speaking • Learn to become comfortable in group discussion; share ideas, thoughts, opinions, and provide feedback

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• • • • •

Short oral presentations on a given topic, followed by a debatable discussion Use of proper pronunciation and intonation Use of more uncommon vocabularies Use of idiomatic and phrasal expressions Be able to participate in discussion regarding national and international issues to a certain extent

Reading: • • • • • •

Read variety of texts; fiction and non-fiction Demonstrate understanding of the text Understand reading strategies and identify the main idea Identify transition words and use them in discussion and in writing Maintain a new vocabulary log on a daily basis Read the local newspaper and public notices for different events taking place in the community

Writing: • Complex texts for academic purposes • Compose a short and organized essay, with the use of proper punctuation, paragraphs, and grammatical structures • Write simple resume and cover letter to prospective employer • Produce a draft; revise and edit prior to producing the final copy • Write a simple letter to the editor of a local newspaper sharing your point of view on particular story

Grammar: • Nouns, verbs, adjectives, adverbs, transition words and phrases, question forms, negation, sentences, punctuation.

Typical Teacher-Student Timetable:

Monday

Tuesday

Wednesday

Thursday

Friday

9.00 -9.55am Conversation

9.00 -9.55am Computer Lab

9.00 -9.55am Conversation

10.00-10.55am Grammar

11.00 -12.00pm Listening

11.00 -12.00pm Writing

11.00 -12.00pm Quiz

1.00-1.55pm Writing

1.00-1.55pm Reading

1.00-1.55pm Listening

1.00-3.00pm Activity

2.00 -3.00pm Reading

2.00 -3.00pm Writing

2.00 -3.00pm Reading

1.00 -3.00pm Activity Oxford College ESL |

Oxford College ESL level - 4 Duration 8 weeks

Listening: • • • • • •

• Participate and interact more often in classroom discussions • Listen and discuss documentaries in a group setting • Collaborate with the peers in a classroom presentation • Comprehend television shows and most of the commercials • Follow telephone messages and understand the gist of it • Follow recorded messages

Speaking: • • • • • • •

Engage in a variety of complex topics and subjects of discussion Read and discuss current events and give opinion and suggest solutions Make an oral presentation on given subjects Use of proper grammatical structure for this level Frequently use idioms Paraphrase often Better pronunciation

Reading: • Read and understand complex novels and non-fiction books • Identify the author’s point of view and analyze • Conduct guided research for academic purpose

20 | Oxford College ESL

• • • • • •

Learn more transition words Learn how to skim and scan material Large log of vocabulary Develop list of synonyms and antonyms Able to do on line research for academic purposes Read newspapers, magazines to enhance common knowledge

Writing: • • • • • • • • •

Learn to write accurately using proper grammatical structure for this level Prepare article for a mock debate Write e-mail to a friend about an important event in life Compose an essay using different linking words and organize Use charts to compare information Brainstorm with peers different writing style and methodology Write a letter to the local newspaper editor about community events-agree or disagree Write your first resume and cover letter to a job application requesting an interview Write convincing cover letter why you should be hired for the job

Typical Teacher-Student Timetable: Monday

Tuesday

Wednesday

Thursday

Friday

9.00 -9.55am Conversation

9.00 -9.55am Computer Lab

9.00 -9.55am Conversation

10.00-10.55am Grammar

11.00 -12.00pm Listening

11.00 -12.00pm Writing

11.00 -12.00pm Quiz

1.00-1.55pm Writing

1.00-1.55pm Reading

1.00-1.55pm Listening

1.00-3.00pm Activity

2.00 -3.00pm Reading

2.00 -3.00pm Writing

2.00 -3.00pm Computer Lab

2.00 -3.00pm Reading

1.00 -3.00pm Activity Oxford College ESL |

Oxford College ESL level - 5 Duration 8 weeks

Listening: • • • • •

Commit to future goals such as to take TOEFL iBT, IELTS to join the university of your choice Listen to undertake challenges Listen to lectures and learn to take notes Comprehend all the different vocabularies used in listening text Learn to understand documentaries, news clips, radio interviews, television programs and reconstruct the dialogue; paraphrase

Speaking: • • • • • • • •

Learn to speak very fluently in English; using proper grammar and pronunciation Use many phrasal verbs and idiomatic expressions Improve presentation skills, with a minimum of 5 minutes to prepare Discussion on a variety of topics; sharing your opinion and taking sides Conduct a mock parliament/court room scenario in the classroom Learn to integrate reading/speaking methodologies Participate in a debate regarding community problems Speak with courage and without hesitation; few errors.

Reading: • Read and understand complex technical texts and novels • Less use of dictionary as you will learn understand the meaning of many words

22 | Oxford College ESL

• • • • •

Read daily newspaper to understand worldly issues Provide a book report Read about different cultures and religions Learn to understand texts by reading them once Get familiar with skimming and scanning

Writing: • • • • • • • • •

Write detailed paragraphs to convey information Write a book report using proper grammar Apply to a university; write an essay on personal characteristics Write a letter to the editor of local newspaper about a current issue Write a resume and cover letter for a summer job Write an integrated essay on listening/reading and reading/writing Use of many linking and transition words Proper use of thesis statement, paragraph and conclusion Use of proper grammar for this level

Typical Teacher-Student Timetable: Monday

Tuesday

Wednesday

Thursday

Friday

9.00 -9.55am Conversation

10.00-10.55am Grammar

11.00 -12.00pm Listening

11.00 -12.00pm Writing

11.00 -12.00pm Quiz

1.00-1.55pm Writing

1.00-1.55pm Reading

1.00-1.55pm Listening

1.00-3.00pm Activity

2.00 -3.00pm Reading

2.00 -3.00pm Writing

2.00 -3.00pm Reading

1.00 -3.00pm Activity

9.00 -9.55am Conversation 10.00-10.55am Lab

Oxford College ESL |

Oxford College ESL level - 6 Duration 8 weeks

This is your final ESL Course. Most of the course will be focused on English for academic purposes.

Listening and Speaking: • Listening, note taking and understanding the main ideas of a lecture/conversation • Improvise a presentation on a given topic • Apply linguistic, sociocultural, and other background knowledge while speaking, by giving examples using body language and paraphrasing • Respond with ease during question period from the audience • Select and relay information properly • Learn and expand knowledge with a wide range of vocabularies • Learn to understand more detailed conversations and participate without hesitation • Learn to use complex sentence structures whilst speaking

Reading and Writing: • • • • • • • • •

Read while easily understanding information Determine reading purposes (eg. for a book report, essay, or pleasure) Recognize and interpret abbreviations and specialized vocabulary Recognize important information and determine missing information Understand and comprehend variety of texts Learn to compare and contrast books to one another Learn to write clearly and coherently with well-constructed paragraphs Learn to produce a legible and comprehensive draft, meeting deadlines Learn to edit grammar and spell check; use of proper punctuation

24 | Oxford College ESL

Typical Teacher-Student Timetable: Monday

Tuesday

Wednesday

Thursday

Friday

9.00 -9.55am Conversation

10.00-10.55am Grammar

11.00 -12.00pm Listening

11.00 -12.00pm Writing

11.00 -12.00pm Quiz

1.00-1.55pm Writing

1.00-1.55pm Reading

1.00-1.55pm Listening

1.00-3.00pm Activity

2.00 -3.00pm Reading

2.00 -3.00pm Writing

2.00 -3.00pm Reading

1.00 -3.00pm Activity

tOeFL ibt & ieLts COUrses The Exam Preparation Course is designed for students at a high intermediate or advanced level, seeking entry into Universities or Colleges where English courses are required pre-requisites for entry. The TOEFL iBT course duration is 16 weeks. All universities in Canada and the USA require a grade score of up to 80% or more. Similarly, IELTS courses are designed for 12 weeks and require a score of Band 6.5 for entry into universities. Classes commence every Monday throughout the year, except on statutory holidays. In such a case, classes will continue to commence in the next business week. Classes are available based upon registration with a minimum of 10 and maximum of 15 students, as a requirement. Once a student registers in a class, they are expected to commit to that start date. If you wish to make a change to the start date of your program, you must notify the ESL Administrator in writing no later than 2 weeks before the start date by filling out the â&#x20AC;&#x153;Change to Class Request Form; it is to be attached to your Letter of Acceptance and respective timetable and submitted to the receptionist. Changes will be processed, where possible at the time the request is received. All decisions made by the Oxford College management team are final. Students who require changes to their program must speak to an International Counselor and explain their situation. It is the studentsâ&#x20AC;&#x2122; responsibility to know what program they are currently enrolled in, lessons, course timetables and duration. If a student needs to withdraw from a program or course, they must immediately speak with the ESL Administrator. For information on refunds, please refer to the Refund Policy. Students who would like to extend their stay at Oxford College must notify the ESL Administrator in writing at least 3 weeks before the next session begins to ensure their registration in the course. Oxford College ESL | 25

HOLIDAYS Oxford College will be closed on all statutory holidays. Please refer to the school schedule for all holidays, as it is the student’s responsibility to be at school for all classes and clinics. Any revisions to the class schedule will be announced and posted on notice boards around campus, to keep students informed.

FEES Tuition fees are to be paid in full and received by Oxford College before the commencement of your course. Should you decide to prolong your stay at Oxford College, a new invoice based upon the extended study period will be issued and is to be paid accordingly.

VACATION As our programs are rigorous and intense, Oxford College encourages students to ensure that they will be available and committed throughout the duration of the course. It is for this reason that vacations are generally discouraged but not denied. Students requesting a leave of absence from the program due to family emergencies must submit a written request outlining the reasons for their leave of absence and attach documentation that substantiates the request made. Upon their return, students must have documentation outlining that their personal situation has been resolved. Students are considered the responsible parties for any/all transactions processed against their academic records. Students may request one vacation during the course of their enrollment at Oxford College. Vacations are to be no more than 2 weeks in length, beginning on a main course date. Requests for vacation are to be received no later than 4 weeks prior to the date of leave in order for the request to be considered. Students are to complete the “Leave of Absence Form.” The request must be approved by the Oxford College ESL Administrator. Final decisions will be communicated in writing. Oxford College is not responsible for travel plans made if the request is not approved.

CERTIFICATES AND LETTERS At the end of your studies at OXFORD COLLEGE you will receive: Certificate of Achievement – Issued to students who have successfully completed the English as Second Language course and have met all the necessary requirements including passing grades and an attendance score of 80% or above. Letter of Study at Oxford College – Issued upon request by the student through an ESL administrator at least 1 week in advance and in writing. The letter indicates the number of lessons studied per week, academic results and attendance. Letter of Recommendation - Students may request a letter of recommendation from their instructor, ESL administrator. This letter will include the overall comportment and professionalism achieved during the course of the program.

26 | Oxford College ESL

Student Handbook…

ENGLISH ONLY POLICY Students must speak in English at all times while enrolled at Oxford College. We take your education and progression very seriously and expect the same sense of responsibility from you. If a student is caught speaking other than English they will have their names noted and will be cautioned. If the same student is caught a second time, they will have to meet with an International Counselor. A third caution will result in a 1-day suspension. Breaking the English-only rule repeatedly (more than 3 times), will result in further suspension from ILAC with no compensation for missed classes.

Student Responsibilities: • RESPECT

• PARTICIPATION

• ACADEMIC INTEGRITY • CELL PHONES

• PHOTOCOPYING

• PROFESSIONAL CONDUCT • COLLEGE DRESS CODE • PUNCTUALITY • ATTENDANCE • SMOKING

• DRUGS AND ALCOHOL • NO LOITERING POLICY • SCHOOL PROPERTY • RECEPTION

• STUDENT LOUNGE

• FOOD AND BEVERAGES • FIRE ALARMS

• EMERGENCY PROTOCOLS & SAFETY • PARKING

• GRADING

• PERSONAL BELONGINGS

• LIABILITY AND INSURANCE • BANKS

Oxford College | … Student Handbook

STUDENT RESPONSIBILITIES 28 | Oxford College ESL

Student Handbook…

RESPECT OXFORD COLLEGE believes that respect is a fundamental component in any successful endeavour. Throughout your stay at OXFORD COLLEGE you will meet people from all walks of life and they will become part of your Canadian family. We encourage you to take full advantage of this amazing opportunity to interact, connect and mingle with people from all parts of the globe; experience diverse cultures and expand your borders. Cross cultural experiences are always rewarding so long as we endeavour to maintain mutual respect and compassion for one another, and to understand that we are not different but diverse; that’s what makes it beautiful. Should you ever feel mistreated or harassed in any manner by anyone at OXFORD COLLGEE or elsewhere, please notify an OXFORD COLLEGE staff member immediately and the appropriate action will be taken.

PARTICIPATION Students can maximize their academic potential and learning experience by participating in and out of class. OXFORD COLLEGE has a variety of resources and programs that students can take advantage of in their spare time. In class it is the students’ responsibility to fully engage and participate in classroom activities. Our instructors will teach and explain the different aspects of English and walk you through skill development. Student cooperation is greatly appreciated as it encourages everyone in the class to move forward and makes for a pleasant and fun environment. Instructors will speak only English in and outside of the class. Students who speak in their native language will only delay their language acquisition and productivity. Also, it will pull down other students who really want to get everything they can out of their learning experience. So we ask all students to respect and cooperate with their fellow classmates by speaking only English.

ACADEMIC INTEGRITY Oxford College of Arts, Business and Technology is committed to high academic and professional standards. As part of the academic community, you are expected to be respectful, honest and a team player. Plagiarism, cheating and For more courses, visit our website collusion are not acceptable in or out of class. Oxford College ESL has a zero www.thecanadiancollege.ca/all-courses/ tolerance policy for plagiarism and cheating. Students caught engaging in such acts will receive an automatic zero on any test, assignment or quiz. Successful completion of a course is granted in recognition of successful completion of the area of study and its completion of scheduled hours attended by the student. The passing grade for all courses is 70%.

LEARN. PERSEVERE. SUCCEED.

Students MUST avoid: • • • • •

Collussion & Plagiarism: However, collaboration can be very instructive and you are encouraged to discuss concepts and problems with your fellow students. All assignments, however, must be written alone and must be your own work. The use of ANY notes/materials while completing a test or examination unless otherwise instructed Copying from a classmate during a test or examination

Communicating with others during a test or examination

Tampering with any evaluation form or report (altering or destroying information).

If a student does not abide by these policies: • •

1st offence – The student will receive a final grade of zero on the relevant quiz/assignment/ examination 2nd offence – The student may be expelled from the program

In the event a student is found helping another student engage in an act of dishonesty, both parties will be held equally responsible and will be dealt with in a similar manner.

Oxford College ESL | 29 … Student Handbook

CELL PHONES Cell phones are a convenient way of keeping in touch and connected with people here and back home. It is a convenience and often times a security. There are two ways of obtaining a cell phone in Canada; visit the Scarborough Town Centre for Cell phone provider kiosks. 1. Pay as you go. 2. Pay after; monthly plan. The use of cellular phones and pagers is restricted to the Student Lounge and hallways. Please set your cellular phones and pagers to a non-audible (ringer off) function at all other times. Cellular phones are not to be used in the classrooms at any given time. There is to be no text messaging or receiving of text messages via cell phones in the classrooms. Pay phones are located alongside the hallways. Students should not be making phone calls during class time unless there is an emergency. All cell phones will be confiscated and handed to the Program Instructor if any rules of cell phone use are violated. Use of cellular phones in class may constitute as a form of cheating. If you are seen with a cell phone during a quiz, mid-term or final exam you will receive a grade of zero.

PHOTOCOPYING â&#x20AC;˘ A copier for student use is located inside the library/resource centre. It is the policy of Oxford College to conduct standards and honour code provisions, which strictly forbid any plagiarism or infringements on copyrights. â&#x20AC;˘ Copying of any instructor items is strictly prohibited unless the student has permission from the instructor. Print credits can be purchased at the financial aid office.

PROFESSIONAL CONDUCT Students must demonstrate the highest standards of character and integrity. Among the elements of professionalism, each student must exhibit professional courtesy towards instructors, supporting staff and fellow students. No student shall jeopardize the well being of an instructor or fellow student under any circumstances. No student, acting individually or in connection with others, shall obstruct or disrupt or attempt to obstruct or disrupt any teaching, administrative or college activity or any other activity or class at Oxford College. Verbal or physical abuse or the use of threatening actions toward any other student, instructor, coordinator, director or any other authorized school personnel will not be tolerated. Disciplinary action may result in suspension and/or dismissal from the program. During class times, students are expected to walk down the halls quietly to avoid disrupting instructors or fellow students during lectures, seminars, tests or examinations. A student shall not fail to comply with reasonable directions or directives from instructional staff, administrative personnel, or other authorized school personnel. Students are required to participate in the instructional program. No sleeping will be allowed in class. If the student is being disruptive or caught sleeping in class, they will be dismissed from class and documentation of their behavior will be noted in their student records and files. No student shall refuse to identify him/herself upon request of an authorized school official who has properly identified him/herself. All documented reports of non-compliance with the standards of PROFESSIONAL CONDUCT specified above are forwarded to the appropriate Promotions Committee for review. The Promotions Committee may deny a student permission to continue in the educational program should the student fail to demonstrate PROFESSIONAL CONDUCT.

COLLEGE DRESS CODE Appropriate student dress and grooming are important factors in the safe and orderly operation of the school. Each student’s appearance should reflect a positive image of the school and contribute to a distraction-free learning environment. The expected dress code is casual/professional clothing. It is advised that you dress appropriately to reflect the professional level of the course you are taking. Ball caps or hats are not permitted in the college. You are advised not to wear strong perfumes or colognes in class as other students and instructors may have sensitivities. Pants – must be worn at the waist or upper hip and must not reveal underclothing. Tights or leggings are to be worn with mid-thigh tops. No torn of sagging jeans. Skirts - must be fitted at the waist or upper hip, must not reveal underclothing, and must be mid-thigh in length or longer, no shorts. (Capri’s in the summer are permitted) Tops, Shirts and Blouses – must not reveal underclothing, midsection, torso, back, chest, breasts or cleavage. Spaghetti strapped tops, halter and T-Shirts with inappropriate logos/designs are not permitted. Dresses – must not reveal underclothing, midsection, torso, back, chest, breasts, or cleavage and must be mid-thigh in length or longer. Spaghetti strapped and halter dresses are not permitted.

PUNCTUALITY Oxford College instructors are always early to class and expect their students to be in class on time. A 10 minute allowance for morning classes is permitted under dire circumstances. Students arriving later than 10 minutes will not be allowed in class. Arriving late to class from break time is unacceptable. Students will be asked to wait until the next class begins. A total of 3 “lates” will be counted as an absence. We ask all students to respect their instructor and fellow students by arriving to class on time. This demonstrates responsibility, professionalism and overall courtesy.

ATTENDANCE Oxford College teachers will take attendance at the start of each class. To pass the course, students must complete and submit all test, quizzes, assignments, presentations and reports on time and in the manner stipulated by the teacher. Missed or incomplete assignments or tests will result in a zero unless arrangements have been made in advance or the student provides documentation detailing the reason for their absence in which case arrangements will be made accordingly. Students who are absent for more than 3 days in a module will be required to make up a portion of the time, at the discretion of the Instructor/Director, outside of class hours; this holds true for documented absences (ie: health related with doctor’s note or family death with death certificate); this is to ensure that students are fulfilling their program requirements.

Students that miss 5 consecutive days of scheduled classes without valid and documented reason(s) will be withdrawn automatically. Valid reasons include, but are not limited to illness, family breakdown and/or homelessness. You are required to provide documentations to verify the purpose for missing 5 or more consecutive days of scheduled classes. In any event, as in any work environment, students must notify the school if they will be absent.

SMOKING Smoking is prohibited in all public buildings, elevators, lobbies, stairwells, shopping centres, cinemas, offices, restaurants and sports facilities unless otherwise indicated by a sign. Smokers are required to stand 9-12 feet away from the main entrance of a building or road away from public access. Smoking on OXFORD COLLEGE grounds is prohibited. The school property is a smoke free zone.

DRUGS AND ALCOHOL The use of alcohol, recreational drugs or inappropriate use of prescription drugs is prohibited. Students found not adhering to this policy will be asked to leave the premises immediately and further discipline will be considered. This may lead to possible expulsion from the program. Students are expected to conduct themselves in a professional manner at all times.

NO LOITERING POLICY Loitering is a disrespectful act and will not be tolerated at Oxford College under any circumstance. Loitering anywhere on OXFORD CLLEGE grounds or surrounding areas is unacceptable. Please show respect to your surroundings and courtesy to people around you. Oxford College has a zero tolerance policy.

SCHOOL PROPERTY Students are expected to use all Oxford College equipment and property as instructed. Students will be

32 | Oxford College ESL

Student Handbookâ&#x20AC;Ś

held financially responsible for repair or replacement costs should equipment malfunction and/or be in need of repair due to improper use or negligence.

RECEPTION The reception area is for visitors use only. Students and friends are not to use the area for seating or study purposes. Students will be invited to wait in the reception area if they have scheduled meetings with staff members. All visitors should register with the front office. e.g. parents, children, friends. Please do not bring visitors beyond the reception area. Loitering will not be tolerated.

STUDENT LOUNGE The student lounge is the only place where food and beverages may be consumed. Please keep it clean and dispose of all garbage appropriately. At no time are students to be found eating in classrooms or any area other than the student lounge. Studentsâ&#x20AC;&#x2122; postings in the lounge must be approved prior to being posted. Please be aware that there are classes going in during the day, thus a minimum noise level must be maintained when in the student lounge.

FOOD AND BEVERAGES Food is to be consumed only in the student lounge area. No food is to be consumed within classrooms, clinic, the library or hallways. It is important to maintain cleanliness of the school. Bottled water, juice, coffee or tea is allowed in the classrooms. No beverages are allowed in any classes held in the library, i.e. Computer Skills.

FIRE ALARMS In the case of a fire, exit the premises immediately. Do not go to your lockers! Please familiarize yourself with all the exits within the building as they are posted with signs indicating exits, pull stations (fire alarms) as well as important information regarding what to do in case of a fire. Also, please take a minute to read the information located by the fire extinguisher

to determine the best exit to use from all areas of the College. If possible please contact the fire department dialing 911 at access emergency services. On occasion, the school may hold fire drills. Do not assume that it is a drill if the alarm goes off.

EMERGENCY PROTOCOLS & SAFETY The health and safety of each student and staff member is a prime concern at Oxford College. Students are expected to follow standard safety regulations at all times. The Emergency Protocol is posted throughout the college and must be followed. All accidents must be reported to the supervising staff. Regardless of how minor an accident appears the instructor must be notified of the accident/injury so that proper procedures may be implemented. Violation of safety regulations will result in immediate disciplinary action. In the case of an emergency please use the First Aid Kits that are located throughout the college. You will find a pair of gloves, a mask as well as an incident report form attached on the inside of each kit. Please ensure that you have updated all Emergency Contact information AND current phone numbers with Administration in case an emergency does occur while you are on the school premises. Instructors at the college are not permitted to dispense medications, pills or any type of drugs to students if they become ill or sick. Please advise your instructor if you are ill, an immediate family member of yours will be contacted. The nearest hospital to the college is Scarborough General Hospital, located at the

intersection of McCowan & Lawrence Avenue.

PARKING Students have the option of parking their vehicles at Oxford College as long as a valid parking permit is purchased and displayed. Unauthorized vehicles will be ticketed and/or towed at the ownerâ&#x20AC;&#x2122;s expense. Parking enforcement officers are authorized to ticket vehicles and/or have them removed at the ownerâ&#x20AC;&#x2122;s expense. Any time a student receives a ticket for a traffic violation, a fine will be imposed. Paid public parking is also available off campus at McCowan Station and behind the building complex for a nominal fee. Student and visitor parking are located on the upper level. Students are not permitted to park anywhere else on the property and must display their student parking pass visible on the dashboard. NOTE: Handicap parking areas are designated with a wheelchair emblem. Parking in these areas is authorized by approved handicap license plates or permits.

PERSONAL BELONGINGS Oxford College is not responsible or liable for any loss or damages to personal articles. It is recommended that students keep their belongings with them at all times. Students are advised but not required, to take out personal and property insurance before they travel to Canada.

Oxford College ESL | â&#x20AC;Ś Student Handbook

LIABILITY & INSURANCE Oxford College strongly advises students to have Medical Insurance while in Canada. If you do not have health insurance, you may purchase it while in Toronto privately, or through OXFORD COLLEGE. For further details, ask the receptionist at the front desk. OEGC is not liable for any illness or injury to people or property. Health care is delivered either at: • Doctor’s office or walk in clinic. You don’t need to make an appointment.

Monday - Friday 5:00pm to 9:00pm Saturday, Sunday & Holidays 10:00am to 9:00pm

• Hospital Emergency Room in the case of serious or life-threatening injury.

Clinic List – Scarborough Area Centenary After Hours Clinic 2863 Ellesmere Rd, Suite 208 Scarborough, ON M1E 5E9 Phone:

416-281-8618

BANKS While in Canada, Oxford College recommends opening up a Canadian bank account to facilitate shopping, handling of large sums of money, avoiding international withdrawal fees, foreign exchanges and overall convenience. Most banks are open Monday through Friday from 9:00am to 5:00pm. You will find all the major banks right around the corner from the Oxford College campus (RBC, CIBC, TD, SCOTIA, BMO).

Always carry your I.D and insurance policy number with you at all times. Save all original bills, invoices and receipts showing payments made for health care in order to receive reimbursements from your insurance company. 1-877-873-8447.. www.guard.me

PERSONAL SAFETY AND SECURITY Although Canada is rated one of the safest countries in the world, taking precaution and knowing your surroundings is always the better course. Please review the following tips: • Do not carry large sums of cash with you while walking or travelling on the bus. Try to avoid using ATM bank machines at night unless you are with someone • Keep your wallet, purse or backpack close to you at all times • Use caution while using public transportation at night • Avoid going out at night alone. Company is always nicer! • Walk on well lit and main streets at night • If you are going to be late or going out alone make sure you tell someone first • Do not give out your personal information to strangers • Know where you are going and how to get there before proceeding out the door • Use common sense at all times

PUBLIC TRANSPORTATION The Toronto Transit Commission (TTC) is the main public transit Torontonians use to get around the city. TTC includes buses, streetcars (found in Downtown Toronto), subway and the Scarborough Rapid Transit (RT). All of these methods of transport are found right at Oxford College doors. TTC operates everyday of the week, including holidays between 5:30am and 1:30am. After hours TTC called Blue Night Network operates between 1:30am to 5:30am and provides service every 30 minutes. Blue Night Network routes are marked with a reflective blue band. Weekly Metro Pass

Monthly Metro Pass

Regular $37.5 Student $29.75 Day Pass $10.50 Single Fare $3.00 Tokens 5 for $12.50 or 10 for $25

$141.50 $112

In order to be eligible for a student pass you need a TTC student I.D card available at the Shrebourne Station Photo ID facility. Students must provide the OEGC acceptance letter or timetable and a piece of ID (passport) to the facility where their picture will be taken at a cost of $5.25. The Student Pass will be mailed to back to OEGC within 7-10 business days. Students can pick up their student pass at the reception desk. TTC Photo Centre Hours of Operation: Monday – Friday 3:00pm to 7:00pm, Saturday 10:00am – 4:00pm Sundays and Statutory Holidays: First and last business day of each month (Monday to Friday, only):

Closed 10:00am – 7:00pm

CALLING CARD You can purchase a prepaid international calling card for $2.50, $5.00 or $10.00 from any convenience store, gas station or mall kiosk. To use follow the instructions on the back of the card. Be sure to ask the sales representative which card has the best rates to the country you’re calling. Dial the local connection number, key in your access number then dial as follows: 011 + country code + area code + number

TAXI For taxi services dial 416-TAXICAB. Note that there is a minimum charge of $4.00

PRIVACY POLICY OXFORD COLLEGE reserves the right to collect personal information where it applies to enrollment in one of our programs, courses or services; identification of students and to communicate/ provide information regarding programs and courses, activities, promotions and other applicable information. Oxford College may request your full name, date of birth, gender, nationality, mother tongues, ID or passport number, mailing address, telephone number, email address, medical history and education history. Credit card information is collected by our payment partner for use in payment approval and processing. Your credit card information is not retained in any Oxford College database.

weeks to process. Before the first day of class, tuitions may be refunded in full minus registration fees and bank transfer charges. Oxford College must receive written notification from the student stating their intent to withdraw from the program or course at Oxford College, reason for their withdrawal.

REFUND, WITHDRAWAL & CANCELLATION POLICY

VISA INFORMATION

To withdraw or cancel your program with Oxford College, please adhere to the following steps:

If you are studying in Canada on a study or tourist visa, you are legally not entitled to work. Exceptions for internship or work and study programs may be made.

1. Provide a written letter highlighting your reason for withdrawing your studies at Oxford College.

If you are studying at OXFORD COLLEGE for 180 days or less (or 6 months) you may attend as a tourist in which case a study permit/visa is not required. If your study period will extend beyond the 180 days (or 6 months), then you must obtain a study visa. You may study in Canada for the duration indicated on your Letter of Acceptance. If you leave Oxford College prior to the date on your Letter of Acceptance and remain in Canada, then you must change your status. Failure to do so may result in you being reported to the Enforcement Branch of Immigration Canada.

DENIED VISA If you are denied a visa to study in Canada with us, Oxford College will refund 100% of your tuition fees minus registration fees and bank transfer charges. Students who have applied through an agent must contact their agent for a refund. You must provide Oxford College with the letter of rejection for visa issued by the Canadian Embassy to receive your refund. Please note that refunds may take up to 8

2. If you have a student visa, you must re-apply for a new visa. Students who applied through an agent must contact their agent for a refund. 3. You must prove that your stay in Canada is lawful or that you are leaving the country by providing a photocopy of your plane ticket. 4. if you are attending another school, Oxford College will require written proof and confirmation that you are in fact registered and that your status in Canada as per your new school is legal. 5. If you have commenced to study at Oxford College, the first 4 weeks are non-refundable including any accommodation fees. 6. Oxford College does not refund students who change their program or schools. Students who have successfully obtained their visa to Canada based upon a study agreement with Oxford College are expected to complete their English Language training at Oxford College. 7. For accommodation, any changes or cancellations must be submitted in writing at least 2 weeks in advance to be processed. Otherwise a 2 week accommodation fee with

be applied. Withdrawal at any time after the first day of your accommodation will result in a full refund (minus accommodation placement fee). There is a limit of one change per course. 8. Refunds are calculated based upon unused tuition fees according to the table below. All registration, accommodation and bank transfer fees are nonrefundable. Percentages are based on full week calculations. Mid-week refund requests are based on the next week. 9. Refunds may take up to 8 weeks to process. All program/course/service registration fees, accommodation fees, airport service fees, and bank transfer fees, are non-refundable by Oxford College. These fees are referred to as applicable fees. The cost of applicable fees is subject to change at any time and without notice. If a student has not been granted an entry visa to Canada, Oxford College will refund 100% of their tuition minus applicable fees. If a student is granted their visa but voluntarily decides to withdraw from the program for whatever reason 7 days after the contract has been signed, Oxford College will refund tuition fees minus $400 and applicable fees. If a student withdraws from the program 30 days or more before the first class, 75% of the tuition fee is refunded minus applicable fees. If a student withdraws from the program 30 days or less before the first class, 60% of the tuition fee is refunded minus applicable fees. If a student withdraws from a program 10-15% into the course, 50% of the tuition fee is refunded minus applicable fees. If a student withdraws from a program 30% into the course, 40% of the tuition fee is refunded minus applicable fees. If a student withdraws from a program 30% or more into the course, 0% of the tuition fee is refunded.

Accommodation Oxford College - ESL has an agreement with Homestay Connection Company to provide a suitable accommodation to international students. A onetime (non-refundable) placement fee of $200, and a 4 week Homestay fee would be $755.00 with 3 meals. You

will get a private room, a Desk, a chair, Lamps. Closet Space. Oxford College is close to all amenities and transportation such as TTC, buses and subways.. Student are encouraged to communicate and participate with their Homestay families, talk to them and ask questions if there is something they don’t understand. Students will be treated like one of the family members.. It’s the student’s responsibility to participate, in the family’s daily routine. Host families are not your servants, they should be treated with respet just as they respect you. Canadians are very polite people, they thank you with lots of respect for the student. Some of the simple chores should be done by the students -- such as keeping the room clean, cleaning after the use of the bathroom etc.. In some occasions a family member may ask the student’s help in preparation of meals, laying of dishes on the table, cleaning the table after the meal etc. Evening meal is very important meal of the day where all the family member sit together and have interaction with each other. Also the homestay environment provides the greatest opportunity for learning the English Language. If the students wants to skip the evening meal, the host family has to be notified the morning before leaving the house.

DISCLAIMER: All policies, fees and charges, dates and conditions are applicable to change at any time. Oxford College reserves the right to change start dates, programs and course content at any time and without prior notice. Oxford College and its directors and shareholders are not liable and will accept no responsibility for any loss or damage to personal articles or property of students, injury, illness or death of a student occurring on or off Oxford College property. Students are expected to comply with the Oxford College policies as per the Student Handbook provided online and upon registration. Failure to comply with the Oxford College rules and policies may result in student dismissal. NOTE: Any additional information not stated in the handbook will be provided to students in due time. This version of the Student Handbook is considered the most up-to-date document. The College reserves the right to amend the policies and procedures relating to the Student Handbook at any time by giving the student body reasonable notice of the changes.

ACKNOWLEDGEMENT I understand that Plagiarism is a form of cheating and I will receive an automatic zero and a report will be placed in my file. Student Initials: ________________ I understand that if I am more than 15 minutes late for class, I will not be allowed to enter the class. I will then be counted as absent and it will be my responsibility to obtain the notes and instructions from one of my classmates. Student Initials: ________________ I acknowledge that all student and visitor parking are only permitted on the upper level and that my vehicle will be tagged and towed at my expense if found elsewhere on the property. Student Initials: ________________ I acknowledge that I will follow college protocol at all times otherwise I may be dismissed from class. After one dismal from class I will receive a letter of discipline. A third offence could result in suspension from the program at my expense. Student Initials: ________________ I am aware and understand that eating is only allowed in the student lounge and doing so anywhere else in the college will warrant a warning letter to be placed in my file. Student Initials: ________________ I have read and understand the Academic Policies, Financial Policies, Student Policies and all other policies pertaining to Oxford College. Student Initials: ________________

I have read and understood all of Oxford Collegeâ&#x20AC;&#x2122;s expectations of me and agree to abide by all the rules and guidelines stated in this handbook to avoid any possible conflicts. I accept full responsibility for my actions.

Student Name: _______________________________________________________ Student Signature: ____________________________________________________ Witnessed by: ________________________________________________________ Signature of Witness: __________________________________________________ Date: _______________________________________________________________ **This form will be kept in the studentâ&#x20AC;&#x2122;s file.**

Statuary Holidays Year 2015: • • • • •

New Year’s Day Family Day Good Friday Victoria Day Canada Day

Jan. 1 Feb.17 April 3 May 18 July 1

• • • • •

Civic Holiday Labour Day Thanks Giving Christmas Day Boxing Day

Oxford College is closed from December 19th, 2015 to Jan 3rd, 2016.

Aug. 3 Sept. 7 Oct.12 Dec. 25 Dec. 26

Oxford College of Arts, Business and Technology 670 Progress Avenue Scarborough, Ontario M1H 3A4 Canada Phone: 416-439-8668 Toll free: 1-866-600-6604 1-866-600-6605