H& P LOGI STI CS & ENGI N EERI N G Gm bH & Co KG
ATTACHMENT’S MANUAL UNCONTROLLED COPY
H&P LOGISTICS & ENGINEERING GmbH & Co KG BUROPARK, OBERNEULAND, HERMANN HOLLERITH STR 10, 28355 BREMEN, GERMANY
ATTACHMENT’S MANUAL ISO 9001:2008 QUALITY MANAGEMENT SYSTEM *****
ISO 14001:2004 ENVIRONMENTAL MANAGEMENT SYSTEM *****
OHSAS 18001:2007 OCCUPATIONAL HEALTH AND SAFETY MANAGEMENT SYSTEM
ATTACHMENT
Rev No: 00
Issued: SD
Month: July
Checked: WF
Year: 2012
Approved:HF
Table of Contents
1. Corporate mission………………………………………………………1 2. Corporate vision…………………………………………………………2 3. Quality Policy…………………………………………………………… 3 4. Environmental Policy …………………………………………………...4 5. OH&S Policy……………………………………………………………..5 6. Document structure ……………………………………………………..6 7. Guidelines PDCA ……………………………………………………….7 8. Guidelines Aspects Impacts ……………………………………………8 9. Guidelines Hazards examples ………………………………………….9 10. Guidelines Housekeeping ………………………………………………10
Table of contents
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ATTACHMENT
Rev No: 00 Month: July Year: 2012
Issued: SD Checked: WF Approved:HF
CORPORATE MISSION The mission of H & P Logistics & Engineering GmbH & Co KG is to provide innovative and customized logistics and supply chain services with special focus on road, site and ocean transportation. We support the use of natural resources to provide safe and innovative quality service for customers while protecting the environment and creating a positive long-term social, cultural, and economic benefit for the employees, customers, suppliers and stakeholders.
Managing Director:____________ Dated: _________
The Managing Director of H & P Logistics & Engineering has formulated the corporate mission. The corporate mission is explained and discussed at the general orientation training given to all new employees and has been reviewed with all current employees. All employees are expected to know what the corporate mission means to them as it affects their job or position within the company. The corporate mission is posted in prominent locations throughout the facility.
A-530-A-00 Corporate Mission Date printed 9/5/12 4:34 PM
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ATTACHMENT
Rev No: 00 Month: July Year: 2012
Issued: SD Checked: WF Approved:HF
CORPORATE VISION The vision of H & P Logistics & Engineering GmbH & Co KG is to become a leader in logistics and supply chain management within its competition, with a commitment to provide cutting edge services which can be illustrated as benchmarks.
Managing Director:____________ Dated:________
The Managing Director of H & P Logistics & Engineering has formulated the corporate vision. The corporate vision is explained and discussed at the general orientation training given to all new employees and has been reviewed with all current employees. All employees are expected to know what the corporate vision means to them as it affects their job or position within the company. The corporate vision is posted in prominent locations throughout the facility.
A-530-B-00 Corporate Vision Date printed 9/5/12 4:35 PM
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Rev No: 00 Month: July Year: 2012
ATTACHMENT
Issued: SD Checked: WF Approved:HF
A-530-001-00 QUALITY POLICY H & P Logistics & Engineering will consistently provide products and services that will meet or exceed the requirements and expectations of our customers. We will actively pursue ever improving quality through programs that enable each employee to do their job right the first time and every time.
Managing Director:
Date: _________
The Managing Director of H & P Logistics & Engineering has formulated the quality policy. The policy is explained and discussed at the general orientation training given to all new employees and has been reviewed with all current employees. All employees are expected to know what the quality policy means to them as it affects their job or position within the company. The policy is posted in prominent locations throughout the facility.
A-530-001-00 Quality policy Date printed 9/5/12 4:35 PM
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Rev No: 00 Month: July Year: 2012
ATTACHMENT
Issued: SD Checked: WF Approved:HF
A-420-001-00 Environmental Policy
ENVIRONMENTAL POLICY H & P Logistics & Engineering Environmental Policy is to protect, utilize, and manage our natural resources in order to prevent pollution and to continually improve the air we breathe, the water we drink, and the earth we inhabit. ENVIRONMENTAL OBJECTIVE By continually improving the Environmental Management System, H & P Logistics & Engineering is committed to satisfying any interested party with excellence in environmental performance that comply consistently with current legislation and regulations, at the best possible cost and delivered on a timely basis. We believe that “IT IS EVERYONE’S JOB TO PROTECT THE ENVIRONMENT”
Managing Director:
Date: ___________
The Managing Director of H & P Logistics & Engineering has formulated the environmental policy. The policy is explained and discussed at the general orientation training given to all new employees and has been reviewed with all current employees. All employees are expected to know what the environmental policy means to them as it affects their job or position within the company. The policy is posted in prominent locations throughout the facility.
A-420-001-00 Environmental policy Date printed 9/5/12 4:35 PM
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Rev No: 00 Month: July Year: 2012
ATTACHMENT
Issued: SD Checked: WF Approved:HF
A-420-002-00 OCCUPATIONAL HEALTH AND SAFETY POLICY OH&S POLICY H & P Logistics & Engineering Occupational Health and Safety Policy is to prevent injury and ill health to our workforce and to continually improve the performance of the OH&S management system, while complying with the applicable legal and other requirements. All personnel are required to support the OH&S program and make health and safety a part of their daily routine and to ensure that they are following safe work methods and all personnel will be held accountable for implementing the OH&S program. OH&S OBJECTIVE By continually improving the Occupational Health and Safety Management System, H & P Logistics & Engineering is committed to satisfying all stakeholders with excellence in health and safety performance that complies consistently with current legislation and regulations, at the best possible cost and delivered on a timely basis. We are committed to â&#x20AC;&#x153;A SAFE & HEALTHY WORKPLACEâ&#x20AC;? Managing Director:
Date: ____________
The Managing Director of H & P Logistics & Engineering has formulated the OH&S policy. The policy is explained and discussed at the general orientation training given to all new employees and has been reviewed with all current employees. All employees are expected to know what the OH&S policy means to them as it affects their job or position within the company. The policy is posted in prominent locations throughout the facility.
A-420-002-00 OH&S policy Date printed 9/5/12 4:35 PM
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A-423-001-00 DOCUMENT STRUCTURE
LEVEL 1 INTEGRATED QMS-EMS-OHS MANUAL
LEVEL 2 PROCEDURES MANUAL
LEVEL 3 WORK INSTRUCTIONS
LEVEL 4 FORMS & RECORDS
A-423-001-00 Document structure Date printed 9/5/12 4:35 PM
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Issued: SD Checked: WF Approved:HF
Rev No: 00 Month: July Year: 2012
ATTACHMENT
Issued: SD Checked: WF Approved:HF
GUIDELINES FOR THE APPLICATION OF P-D-C-A The following guidelines are provided for information and reference in the application of the P-D-C-A continual improvement cycle to the process of system improvement. The P-D-C-A cycle recognizes that reducing variation involves monitoring and learning about the process. Below is a 7-step problem solving approach for corrective and preventive action. P - PLAN
1. Define the project To define the project purpose and scope 2. Current situation To further focus the improvement effort by gathering data on the current situation 3. Cause analysis To identify and verify root causes with data, to pave the way to effective solutions Above steps provide inputs for: What is happening? What are the facts? What data supports the facts? What can be done to improve? Who needs to do what and when?
D â&#x20AC;&#x201C; DO
4. Solutions To develop, try out and implement solutions that address root causes Above step provides inputs to: Put the plan into action Measure the results
C - CHECK
5. Results To evaluate both the solutions and the plans used to implement them Above step provides inputs for: What happened? Was it what was expected? What should be done differently?
A - ACT
6. Standardize To maintain the gains by standardizing work methods or products 7. Future plans To anticipate future improvements and to preserve the lessons learned from this effort Above steps provide inputs to: Measure the new process Make sure the change is permanent
A-500-003 PDCA guidelines Date printed 9/5/12 4:36 PM
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Rev No: 00 Month: July Year: 2012
Issued: SD Checked: WF Approved:HF
A-431-003-00 Guidelines for Identification of Environmental Aspects and Impacts The identification of environmental aspects and the evaluation of environmental impacts deal with a multi-step process, and are facilitated with the use of the Environment Assessment Worksheet, form F-431-002. Step 1 •
The selected activity, operation, product or service should be large enough for meaningful examination, and minor enough to be sufficiently understood.
Step 2 •
Identify Environmental Impacts:
From the results of the initial assessment, identify as many actual and potential, positive or negative, environmental impacts as possible.
Step 3 •
Select an Activity, a Product or Service:
Identify Environmental Aspects of the Activity, Product or Service:
Identify as many environmental aspects or causes as possible associated with the selected activity, operation, product or service.
Step 4
Evaluate Significant Impacts:
•
Evaluation of environmental concerns takes into consideration, the scale of the impact, the severity of the impact, the probability of occurrence, and duration of the impact.
•
Evaluation of business concerns include the cost of changing the impact, the difficulty of changing the impact, the effect of change of other activities and processes, the concerns of interested parties, and the effect on the public image of the company.
•
The evaluation of impacts are summarized as having high-Hi, medium-Med, lowLo, or none-No significance. The impacts evaluated as High significance are candidates for environmental programs.
Step 5 •
Assign Responsibility:
Identify the personnel who are responsible for each Activity, Product or Service. These personnel will be the prime participants in environmental programs that will result from the assessment.
A-431-003-00 Guidelines – Aspects and Impacts
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Rev No: 00 Month: July Year: 2012
ATTACHMENT
Issued: SD Checked: WF Approved:HF
A-431-004-00 GUIDELINES – EXAMPLES OF HAZARDS The following guidelines are provided for information and reference in the identification of health and safety hazards. A hazard can be defined as any situation, substance, activity, event, or environment that could potentially cause injury or ill health. For example: •
Hazardous situations can cause injury or ill health. Examples of potentially hazardous situations include slippery or uneven walking surfaces, cramped working conditions, poorly ventilated areas, high altitudes, noisy locations, badly lit areas, and confined spaces.
•
Hazardous substances can cause injury or ill health. Examples of potentially hazardous substances include corrosive and toxic chemicals, flammable and explosive materials, dangerous gases and liquids, radioactive substances, electromagnetic radiation particulates, poisons, bacteria, and viruses.
•
Hazardous activities can cause injury or ill health. Examples of potentially hazardous activities include dangerous tasks, unnatural motions, movements and postures, heavy lifting, repetitive work, interpersonal conflicts, bullying, and intimidation.
•
Hazardous events can cause injury or ill health. Examples of potentially hazardous events include explosions, implosions, collisions, vibrations, fires, leaks, releases, chemical reactions, electric shocks, falling objects, loud noises, structural breakdowns, software failures, equipment malfunctions, and unscheduled shutdowns.
Hazards can also be classified by category: Biological - bacteria, viruses, insects, plants, birds, animals, and humans, etc., Chemical - depends on the physical, chemical and toxic properties of the chemical. Ergonomic - repetitive movements, improper set up of workstations, etc., Physical - radiation, magnetic fields, pressure extremes (high pressure or vacuum), noise, etc, Psychosocial - stress, violence, etc., Safety - slipping/tripping hazards, improper handling of tools, improper lifting of loads, equipment malfunctions or breakdowns. .A-431-004-00 Guidelines- Examples of hazards Date printed 9/5/12 4:36 PM
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ATTACHMENT
Rev No: 00 Month: July Year: 2012
Issued: SD Checked: WF Approved:HF
A-443-001-00 Guidelines for Workplace Housekeeping DO: • • • • • • • • • • • • • • •
Minimize fire hazards by keeping workplace free of accumulated combustible materials and waste. Keep only enough combustible materials at job site for job at hand. Keep oily rags in covered metal containers. Ensure that exits and aisles are clear of obstructions to allow easy evacuation of the building. Place empty containers and pallets in designated locations. Place all trash and scrap in proper containers. Dump small containers into larger ones. Dispose of hazardous materials in approved marked containers. Store equipment and materials in their assigned location. Clean air vents and filters to maintain ventilation efficiency. Ensure that boxes, drums, and piles are located on a firm foundation and properly stacked. Clean up tools and unused materials after finishing a job or before leaving the job site. Clean up spills promptly according to procedures, using personal protective equipment (PPE) where necessary. Report hazards such as uneven boards, cracks, burnt-out lights. Fix immediately. Bundle hoses and cables when not in use.
DO NOT: • • • • • • • • •
Do not pile material around fire extinguishers, sprinklers, or emergency exits. Do not place materials on stairs. Do not leave clean-up to last few minutes of shift or day. Do not clean equipment without "locking out." Do not use kegs or boxes as chairs or ladders. Do not reach into waste containers. Dump contents or remove bag. Do not blow off dust with compressed air. Use a vacuum or brush. Do not collect broken glass and metal straps in plastic bags. Do not use bare hands when collecting waste. Wear gloves to avoid cuts and splinters.
A-443-001-00 Guidelines for workplace housekeeping Date printed 9/5/12 4:36 PM
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