June 2014 npl board packet

NASHVILLE PUBLIC LIBRARY Board of Trustees Meeting June 17, 2014

Nashville Public Library Board of Trustees Agenda June 17, 2014 Southeast Branch Library 2325 Hickory Highlands Drive Nashville TN 37013 Meeting Room - 12:00 Noon I.

Call to order / Roll Call

II.

Metro Ordinance Required to be announced at all Board Meetings – Board Chair, Keith Simmons a. “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”

III.

Introduce Visitors

IV.

Public Comment

V.

Board Chair Comments – Keith Simmons

VI.

Approval of Minutes: May 20, 2014…………………..……………………………………….…………pg. 1 – 3

VII.

Library Director Report a. Library Director, Kent Oliver

VIII.

Staff Reports a. Adult Literacy/New Americans Corner – Megan Godbey b. Bellevue Branch Building Project – Elyse Adler c. Wishing Chair Productions – Elyse Adler d. Southeast Branch Building Project – Larry Price e. Southeast Branch Activity Report – Kyle Barber

IX.

Adjournment

Next Board of Trustees Meeting 12:00 Noon – July 15, 2014 Main Library – Board Room 615 Church Street Nashville TN 37219

NASHVILLE PUBLIC LIBRARY A City with a Great Library is a Great City ® LIBRARY BOARD MINUTES May 20, 2014 12:00 Noon Main Library, 615 Church Street, Nashville, TN 37219 Members Present:

Keith Simmons, Joyce Searcy, Sepi Khansari and Robert Oermann

Members Absent:

Margaret Ann Robinson, Francie Hunt, Lucy Haynes

Library Staff:

Kent Oliver, Larry Price, Elyse Adler, Susan Drye, Tricia Bengel, Jena Schmid, Sarah Squires, Andrea Fanta, Liz Coleman and Beth Deeb

Also Present:

Tari Hughes, Nashville Public Library Foundation President Robin Veenstra-VanderWeele, Mayor’s Office Josh Lee, Metro Department of Law Attorney

Visitors:

Mark Naccarato, SEIU Representative Steve Reiter, member of the public

I.

Call to Order / Roll Call Keith Simmons called the meeting to order at 12:06 p.m.

II.

Metro Ordinance required to be announced at all Board Meetings – Board Chair, Keith Simmons “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”

III. Public Comment Steve Reiter noted that he hopes the library’s current Food and Drink policy will continue.

He also expressed concern that the Metro Council is voting on a resolution to give the Ben West Building to MDHA for redevelopment, as he had hoped it would be reserved for future use by the library.

IV. Approval of Minutes: April 15, 2014 Robert Oermann moved for approval of the minutes from the April meeting; the motion was seconded by Joyce Searcy and passed unanimously.

V.

Library Director Report—Kent Oliver, Library Director a. The Board Retreat will take place Friday, July 18 from 12:30-4:30 p.m. in the Board Room. Lunch will be provided.

1|Page

b. The Mayor’s recommended budget included additional staff for Bellevue and Southeast, three Studio positions, $4 million in bond funding for renovations, $1 million for middle school renovations, and the transfer of the NAZA program to the library. Not included were the new joint ILS system with Metro Schools, 3 FTE for the Main Library, Friday hours for branches, ground services, and enhancement money for the Pathway for New Americans program. The library was also asked to submit a $125,000 reduction, which means that new staff for the Bellevue and Southeast branches will not be hired and trained in advance of those branch openings. Mr. Oliver hopes that all Board members will be able to attend the budget hearing on Thursday, June 5 at 5:30 p.m. in Council chambers. c. The Pathway for New Americans launch and press conference will be Wednesday, June 11 at 10:00 a.m. in the Banner Room. d. On June 5, two community sessions will be held at Bordeaux to determine other agencies and/or services that patrons might want to see included in the branch renovation plans. e. Battle of the Books was held on May 15 and was very successful; John Early Middle won for the second year in a row. f. Main Library renovations are going well. In addition, library staff recently met with the Homeless Commission to explore the idea of having some type of services/support for homeless patrons here at Main.

VI. Staff Reports a. Library Card Changes—Jena Schmid Ms. Schmid reported that there were several upcoming changes related to library card registration. The first is that we will no longer have paper applications; instead, patrons will be able to enter their information into the system. Secondly, we have created a Kids Power Card that we hope to roll out by the beginning of the school year. This will allow juvenile patrons to register for a library card without a parent signature, as long as they know their name, address, phone number, and birthday. This card will only allow children to check out three items at a time, and there will be no overdue fees (however, the card will be frozen until the materials are returned). In addition, the card only allows checkout of juvenile and young adult materials unless overridden by a staff member. If a parent does not want his or her child to have this card, the card will be frozen. Staff are excited about this new card option because it will allow children who always come to the library with their friends or siblings to be able to experience the library in a nonthreatening way.

VII. Arts/Gifts Committee Report—Robert Oermann / Liz Coleman Mr. Oermann reported on several upcoming exhibits at the Main Library: photographs by Eudora Welty, Bryce McCloud’s Our Town project, works by Maurice Sendak, posters by DeLoss McGraw, and an interactive exhibit from the Nashville Civic Design Center. He also announced that a watercolor by Art Bacon has been accepted by the committee as a gift for the Bordeaux Branch. Mr. Oermann will also be involved with the exhibit Hiding in Plain Sight, which will explore lesser-known historic locations in Nashville. He thanked Liz Coleman for her hard work in coordinating the library art galleries.

VIII. Old Business a. Food and Drink Policy—Kent Oliver Mr. Oliver provided the six-month status report that was requested by the Board when the new food and drink policy was instituted. He reported that staff have experienced no problems with the new policy, and that custodial staff have not had to deal with any extra cleaning because of it.

2|Page

IX. New Business a. Nashville Public Library Foundation—Tari Hughes Ms. Hughes reported that the 2014/2015 budget will be approved next week, and totals $2.6 million (the largest amount ever allocated in a one-year period). On June 12, the Foundation will host a party in the Courtyard to announce some exciting news and kick off the community campaign, and Ms. Hughes hopes that Board members will be able to attend.

She also noted that the Foundation would be undergoing a Sustainability and Capacity study in order to look at their business model and current practices and make any necessary changes. This committee will be led by Cissy Mynatt, who facilitated the library’s strategic planning meetings. Mr. Oliver will also be on the committee.

X.

Adjournment The meeting adjourned at 12:50 p.m. and was followed by a tour of the Main Library renovations.

Next Board Meeting—Noon, June 17, 2014 Southeast Branch Library Meeting Room 2325 Hickory Highlands Drive, Antioch, TN 37013

Respectfully submitted by Beth Deeb

3|Page

Statistical Summary – June 17, 2014 Nashville Public Library

Circulation Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hearing Impaired Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park Downloadable Talking Library NPL Total

May-14 Circulation 21,145 6,181 10,321 4,979 2,391 33,778 14,617 47,151 1,811 423 27,493 8,129 2,382 14,388 53,959 2,065 3,459 280 9,657 15,031 7,775 262 98,164 4 385,845

Downloadable Materials eBooks Audio Books Video Music Magazines Hoopla Total

Cardholders New Registrations Volunteer Services Numver of Volunteers Volunteer Hours

Month May-14 May-13 % of Total Circulation 5.48% 22,052 1.60% 6,477 2.67% 10,193 1.29% 5,166 0.62% 2,834 8.75% 39,406 3.79% 15,282 12.22% 46,852 0.47% 1,626 0.11% 666 7.13% 28,096 2.11% 7,870 0.62% 2,717 2.11% 15,035 13.98% 55,895 0.54% 2,255 0.90% 3,238 0.07% 1,035 2.50% 9,858 3.90% 17,306 2.02% 8,685 0.07% 435 25.44% 54,109 0.0010% 2 357,090

May-14 Circulation 34,229 11,839 218 43,394 4,578 3,906 89,680

May-14 2,187 May-14 267 2073.50

% Change 2014-2013 -4.11% -4.57% 1.26% -3.62% -15.63% -14.28% -4.35% 0.64% 11.38% -36.49% -2.15% 3.29% -12.33% -4.30% -3.46% -8.43% 6.83% -72.95% -2.04% -13.15% -10.48% -39.77% 81.42% 100.00% 8.05%

May-14 Year-to-Date 245,886 72,245 117,715 57,167 24,462 441,228 167,585 528,312 22,666 6,884 325,758 92,941 27,517 167,475 665,879 23,309 20,540 10,997 105,815 188,868 92,267 4,717 808,103 43 4,218,379

Fiscal Year-to-Date May-13 Year-to-Date 247,690 82,165 121,270 55,052 40,039 415,271 174,243 512,536 25,242 7,484 329,404 88,904 40,939 185,877 646,504 28,288 42,897 10,343 111,803 198,218 92,982 5,231 513,089 63 3,975,534

May-13 Circulation 25,654 9,266 86 14,080 5,023 n/a 54,109

% Change 2014-2013 33.43% 27.77% 153.49% 208.20% -8.86% n/a 65.74%

May-14 Year-to-Date 31,644

Active Patron Cards 318,084

May-13 282 2255.33

% Change 2014-2013 -0.73% -12.07% -2.93% 3.84% -38.90% 6.25% -3.82% 3.08% -10.21% -8.02% -1.11% 4.54% -32.79% -9.90% 3.00% -17.60% -52.12% 6.32% -5.36% -4.72% -0.77% -9.83% 57.50% -31.75% 6.11%

% Change 2014-2013 -5.32% -8.06%

4|Page

Statistical Summary – June 17, 2014 Nashville Public Library Visits Archives Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park NPL Total

May-14 Visits 1,590 11,968 9,833 12,794 7,703 5,150 23,515 8,180 21,274 4,210 15,335 8,373 11,297 22,463 64,885 5,545 3,278 0 16,539 13,766 8,578 3,673 279,949

Self-Check Activity Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park

May-13 Visits 1,923 14,394 8,180 12,863 8,184 5,268 20,624 20,598 19,726 4,645 15,391 11,875 11,831 22,658 57,406 8,600 5,037 7,500 13,130 14,109 8,943 5,206 298,091

May-14 Assisted Circulation 5,429 1,579 1,709 1,551 762 9,145 5,586 6,724 764 3,337 1,531 535 6,523 7,352 353 1,251 0 1,424 2,848 1,601 86

% Change 2014-2013 -17.32% -16.85% 20.21% -0.54% -5.88% -2.24% 14.02% -60.29% 7.85% -9.36% -0.36% -29.49% -4.51% -0.86% 13.03% -35.52% -34.92% -100.00% 25.96% -2.43% -4.08% -29.45% -6.09%

May-14 Circ / Visit n/a 1.77 0.63 0.81 0.65 0.46 1.44 1.79 2.22 0.43 1.79 0.97 0.21 0.64 0.84 0.37 1.06 n/a 0.58 1.09 0.91 0.07 1.03

May-14 Self-Check Circulation 11,996 3,339 6,709 2,441 1,180 16,172 6,232 30,006 631 19,073 5,443 1,374 5,808 16,258 1,093 1,656 0 6,470 9,319 4,919 85

May-13 Circ / Visit n/a 1.53 0.79 0.79 0.63 0.54 1.91 0.74 2.38 0.35 1.83 0.66 0.23 0.66 0.99 0.26 0.64 0.14 0.75 1.23 0.97 0.08 1.02

% Change 2014-2013 n/a 15.32% -20.61% 1.80% 2.40% -13.70% -24.82% 140.85% -6.68% 22.89% -1.79% 46.49% -8.19% -3.47% -14.93% 42.03% 64.15% n/a -22.23% -10.98% -6.67% -14.63% 1.10%

% Self-Check 68.84% 67.89% 79.70% 61.15% 60.76% 63.88% 52.73% 81.69% 45.23% 85.11% 78.05% 71.97% 47.10% 68.86% 75.59% 56.97% n/a 81.96% 76.59% 75.44% 49.71%

5|Page

Statistical Summary – June 17, 2014 Nashville Public Library Hours Open Archives Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park NPL Total

May-14 Hours Open 168 160 207 168 168 168 207 168 207 168 207 168 168 207 241 168 168 0 168 207 168 112 3,771

Programming Adult Programs Teen Programs Children's Programs Total Programs Adult Attendance Teen Attendance Children's Attendance Total Attendance

Public Computer Use Total On SiteComputer Use Total Wireless Use

Website Visits Webserver

May-13 Hours Open 176 168 210 168 168 168 210 168 210 168 210 168 168 210 215 168 168 168 168 210 168 136 3,971

May-14 Circ / Hour n/a 132.16 29.86 61.43 29.64 14.23 163.18 87.01 227.78 10.78 132.82 48.39 14.18 69.51 225.65 12.29 20.59 n/a 57.48 72.61 46.28 2.34 107.09

May-13 Circ / Hour n/a 131.26 30.84 60.67 30.75 16.87 187.65 90.96 223.10 9.68 133.79 46.85 16.17 71.60 263.07 13.42 19.27 6.16 58.68 82.41 51.70 3.20 94.09

148 181 368 697

91 161 362 614

% Change 2014-2013 62.64% 12.42% 1.66% 13.52%

2,453 5,505 21,608 29,566

1,572 4,153 17,695 23,420

56.04% 32.55% 22.11% 26.24%

May-14 66,730 18,300

May-13 66,174 16,627

% Change 2014-2013 0.84% 10.06%

May-13 449,421

% Change 2014-2013 -18.37%

May-14

May-13

May-14 366,856

% Change 2014-2013 n/a 1% -3% 1% -4% -16% -13% -4% 2% 11% -1% 3% -12% -3% -14% -8% 7% n/a -2% -12% -10% -27% 14%

6|Page

Statistical Summary – June 17, 2014 Nashville Public Library

Circulation Year-to-Date 3,975,534 FY13 4,218,379 FY14

450,000

May

400,000 357,090 2013 385,845 2014

350,000 300,000

8.05%

250,000

Jun

Jul

Aug Sep

Oct Nov Dec

Jan

Feb Mar Apr May

On Site Computer & Wireless Usage Year-to-Date 918,978 FY13 941,869 FY14

110,000

May

90,000

82,801 2013 85,030 2014

70,000

2.69%

50,000 Jun

Jul

Aug Sep

Oct Nov Dec

Jan

Feb Mar Apr May

Visits Year-to-Date 3,374,151 FY13 3,182,743 FY14

500,000

May

400,000

298,091 2013 279,949 2014

300,000

-6.09%

200,000

Jun

Jul

Aug Sep

Oct Nov Dec

Jan

Feb Mar Apr May

7|Page

Statistical Summary – June 17, 2014 Nashville Public Library

New Card Registrations Year-to-Date 43,611 FY13 31,644 FY14

15,000

May

10,000

2,212 2013 2,187 2014

5,000

-1.13%

0

Jun

Jul

Aug

Sep

Oct

Nov Dec

Jan

Feb Mar Apr May

Total Programs Year-to-Date 6,573 FY13 7,270 FY14

900

May

700

614 2013 697 2014

500

13.52%

300

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Jan

Feb

Mar

Apr

May

Total Program Attendance Year-to-Date 249,200 FY13 263,658 FY14

50,000 40,000 30,000 20,000 10,000

May 23,420 2013 29,566 2014

26.24% Jun

Jul

Aug

Sep

Oct

Nov Dec

Jan

Feb

Mar

Apr May

Total Website Visits Year-to-Date

600,000

May

5,388,000 FY13 4,803,094 FY14

500,000

449,421 2013 366,856 2014

400,000

-18.37%

300,000 Jun

Jul

Aug Sep

Oct Nov Dec

Jan

Feb Mar Apr May

8|Page

Financial Overview – June 17, 2014 Nashville Public Library Metro Government of Nashville Monthly Budget Accountability Report As of May 31, 2014 Public Library GSD-General - Operating PY Budget PY Actuals PY% Prior Year Thru Thru Thru Prior YTD Budget Current Mo. Current Mo. Current Mo. Variance

Current Annual Budget

CY Budget Actuals YTD % Thru Current Mo. Thru Thru YTD Current Mo. Actuals Current Mo. Current Mo. Variance

Variance Explanation

EXPENSES: Salaries:

91.6%

LIB is at 91.9% thru MAY. Most vacancies are being held open with fiscal year end nearing. LIB will 740,365 monitor closely.

22,925 LIB is at 91.0% thru MAY. LIB will 100,470 monitor closely until fiscal year end.

LIB is at 91.6% of total budgeted salaries thru MAY . Most vacancies 863,760 are being held throughout FY14.

101.6%

Fringe is slightly over at 101.6% thru MAY. LIB but does not have control over fringe costs but will monitor. In Jan a increase to fringe was given to all depts for 1.5% salary increase (68,075) effective 1/1/14

Regular Pay Overtime

9,693,900 45,300

8,886,075 41,525

8,520,015 21,886

95.9% 52.7%

366,060 19,639

9,987,800 45,300

9,155,483 41,525

728,422 2,586

8,415,118 18,600

91.9% 44.8%

All Other Salary Codes

1,140,500

1,045,458

1,515,040

144.9%

(469,582)

1,215,900

1,114,575

74,482

1,014,105

91.0%

Total Salaries

10,879,700

9,973,058 10,056,941

100.8%

(83,883) 11,249,000 10,311,583

805,490

9,447,823

Fringes

4,345,500

3,983,375

4,128,409

103.6%

(145,034)

4,536,400

4,158,367

286,014

4,226,442

Other Expenses: Utilities

1,643,100

1,506,175

1,352,745

89.8%

153,430

1,643,100

1,506,175

119,010

1,387,479

Professional & Purchased Services

533,700

489,225

388,742

79.5%

100,483

475,700

436,058

42,610

464,825

106.6%

Travel, Tuition & Dues Communications

17,700 587,900

16,225 538,908

24,041 424,042

148.2% 78.7%

(7,816) 114,866

17,700 587,900

16,225 538,908

5,250 81,182

40,666 548,653

250.6% 101.8%

Repairs & Maintenance Services Internal Service Fees

478,700 1,251,600

438,808 1,147,300

453,375 1,100,142

103.3% 95.9%

(14,567) 47,158

483,100 1,277,000

442,842 1,170,583

32,445 105,288

476,607 1,157,698

107.6% 98.9%

All Other Expenses

1,755,500

1,609,208

1,658,161

103.0%

(48,953)

1,813,500

1,662,375

214,813

1,668,720

100.4%

TOTAL EXPENSES PROGRAM REVENUE: Charges, Commissions & Fees Other Governments & Agencies Federal Direct Fed Through State Pass-Through Fed Through Other Pass-Through State Direct Other Government & Agencies Subtotal Other Governments & Agencies Other Program Revenue TOTAL PROGRAM REVENUE NON-PROGRAM REVENUE: Property Taxes Local Option Sales Tax Other Tax, Licences & Permits Fines, Forfeits & Penalties Compensation from Property TOTAL NON-PROGRAM REVENUE Transfers From Other Funds & Units TOTAL REVENUE AND TRANSFERS SUMMARY OF POSITIONS: Total Authorized Positions - Oper Fd Total Filled Positions Total Vacant Positions

21,493,400 19,702,282 19,586,598

475,400

435,783

413,181

99.4%

115,684 22,083,400 20,243,116

435,783

1,692,102 19,418,913

36,656

398,317

92.1% 118,696

95.9%

LIB slighly over in this line item at 106.6% due to temp services needed (28,767) to sustain library services Most travel will occur in the spring 2014. Lib membership dues keep this figure over budget. However, LIB will (24,441) monitor.

(9,745) LIB is over due to III library automation system payment in July and repairs to (33,765) facilities 12,885 LIB is slightly over budget at 100.4% through May but should be under budget at the end of FY14. LIB will (6,345) continue to monitor closely.

Library appears to currently be under budget (95.9% in total) for FY14 YTD. LIB will continue to monitor all 824,203 expenditures closely.

94.8%

22,602

475,400

91.4%

37,466

0 0 0 0 0 0 0 475,400

0 0 0 0 0 0 0 435,783

0 0 0 0 0 0 0 413,181

0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 94.8%

22,602

0 0 0 0 0 0 0 475,400

0 0 0 0 0 0 0 435,783

0 0 0 0 0 0 0 36,656

0 0 0 0 0 0 0 398,317

0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 91.4%

0 0 0 0 0 0 0 37,466

0 0 0 0 0 0

0 0 0 0 0 0

0 0 0 0 0 0

0.0% 0.0% 0.0% 0.0% 0.0% 0.0%

-

0 0 0 0 0 0

0 0 0 0 0 0

0 0 0 0 0 0

0 0 0 0 0 0

0.0% 0.0% 0.0% 0.0% 0.0% 0.0%

0 0 0 0 0 0

0 475,400

0 435,783

0 413,181

0.0% 94.8%

22,602

0 475,400

0 435,783

0 36,656

0 398,317

0.0% 91.4%

0 37,466

318 283 35

SUMMARY OF VARIANCE:

9|Page

Personnel Summary – June 17, 2014 Nashville Public Library

May 2014 New Hires / Resignations New Hires Name

Classification

Frederick, Corey Benson, Kristin Brooks, Roberts Wallace, Sam

Circulation Assistant I Circulation Assistant I Circulation Assistant I Office Support Rep 2

Hire Date 5/12/2014 5/12/2014 5/12/2014 5/12/2014

Location Circulation - Main Green Hills Bordeaux Goodlettsville

Resignations Name

Classification

James, Rebecca Boulie, James Mohammad, Kahin Scudder, Thomas

Library Manager 3 Library Page Library Page Library Associate 1

Resignation Date 5/1/2014 5/7/2014 5/20/2014 5/26/2014

Location Edmondson Pike Edmondson Pike Edmondson Pike Reference-Main

10 | P a g e

Personnel Summary – June 17, 2014 Nashville Public Library NPL Vacancies as of 6/10/2014 = Approved to fill by OMB = Retirement Incentive Vacancies = Requesting permission to fill from OMB BU

Division / Branch

1

39103305

BELLEVUE

CIRCULATION ASSIST 1

SR04

2

39103355

CIRC

CIRCULATION ASSIST 1

SR04

3

39103203

CIRC

CIRCULATION ASSIST 1

SR04

4

39103340

GRN HILLS

CIRCULATION ASSIST 1

SR04

5

39103340

GRN HILLS

CIRCULATION ASSIST 1

6

39103340

GRN HILLS

CIRCULATION ASSIST 1

7

39103303

HERM

8

39103380

SE

9

39103310

Title

Grade

Name

FPS

FTE

VACANT (A DOUBET)

P

0.49

VACANT (N BILLINGS)

F

1.00

VACANT (T HARVEY)

F

1.00

VACANT (A HEYD)

P

0.49

SR04

VACANT (H LINDSAY)

P

0.50

SR04

VACANT (K HOWELL)

F

1.00

CIRCULATION ASSIST 1

SR04

VACANT (K BASS)

F

1.00

CIRCULATION ASSIST 1

SR04

VACANT (F TAYLOR)

F

1.00

BORDX

CIRCULATION ASSIST 1

SR05

VACANT (M HOLT)

F

1.00

10 39103310

BORDX

CIRCULATION SUPV

SR06

VACANT (T WILSON)

F

1.00

11 39103303

HERM

CIRCULATION SUPV

SR06

VACANT (A SMITH)

F

1.00

12 39103305

BELLEVUE

LIBRARIAN 1

SR09

VACANT (K BRYANT)

F

1.00

13 39103360

MADISON

LIBRARIAN 1

SR09

VACANT (B HINDMAN)

F

1.00

14 39101070

NASH RM

LIBRARIAN 1

SR09

VACANT (J QUIER)

F

1.00

15 39103380

SE

LIBRARIAN 1

SR09

VACANT (S LAKE)

P

0.50

16 39103206

CHILD

LIBRARY ASSOC 1

SR06

VACANT (J MILLER)

P

0.50

17 39101070

NASH RM

LIBRARY ASSOC 1

SR06

VACANT (T HOWERTON)

F

1.00

18 39103207

REF

LIBRARY ASSOC 1

SR06

VACANT (A NABOURS)

P

0.75

19 39103303

HERM

LIBRARY ASSOC 2

SR07

VACANT (A WRIGHT)

F

1.00

20 39101060

ILL

LIBRARY ASSOC 2

SR07

VACANT (M SHERRILL)

F

1.00

21 39103355

LOOBY

LIBRARY MGR 1

SR11

VACANT (J PIPER)

F

1.00

22 39103385

THOMP

LIBRARY MGR 1

SR11

VACANT (K BARBER)

F

1.00

23 39103304

ED PIKE

LIBRARY MGR 3

SR13

VACANT (R JAMES)

F

1.00

24 39103320

DONELS

LIBRARY PAGE

SR02

VACANT (M SANTANA)

P

0.49

25 39103304

ED PIKE

LIBRARY PAGE

SR02

VACANT (J BOULIE)

P

0.50

26 39103304

ED PIKE

LIBRARY PAGE

SR02

VACANT (K MOHAMMAD)

P

0.50

27 39103207

REF

LIBRARY PAGE

SR02

VACANT (E DERKACH)

P

0.49

28 39102000

MAILROOM

OFFICE SUP REP 1

SR04

VACANT (D COLLINS)

F

1.00

29 39101030

EMERG TECH

OFFICE SUP REP 2

SR05

VACANT (G DRYE)

F

1.00

30 39103335

GOOD

OFFICE SUPPORT REP 2

SR05

VACANT (S JOHNSON)

P

0.49

LIBRARY MGR 2

SR12

VACANT (J MCCLANAHAN)

F

1.00

RADIO ANNOUNCER

SR07

VACANT (L ADAMS)

F

1.00

31 39103207

REF

32 39104061

TALKING

33 39304094

NEIGH GRT

LIBRARY PAGE

SR02

VACANT (A CRUTCHFIELD)

P

0.38

34 39304094

NEIGH GRT

LIBRARY PAGE

SR02

VACANT (C KANG)

P

0.38

35 39304065

HR IMP

PROG SPEC 2

SR08

VACANT (L ELLISON)

F

1.00

11 | P a g e

Brief Area Updates – June 17, 2014 Nashville Public Library Administrative Service Report 

      

Working with Metro and Library HR to get needed positions posted, interviews scheduled and new hires in place. We are trying to make progress but still carrying 35 vacancies. New hires will help ease workloads throughout the system and interviews are taking place. Potentially, if Council passes the Mayor’s proposed budget as is, Library HR will gear up for hiring an additional 18.40 FTEs starting with the new Studio Manager position.

Construction for the Main/Archives/Studio 3rd Floor renovations continues. Working with the Dowdle Construction Group and CPI to work out details as they arise in the remodel.

Pruitt Branch library reopened Monday, June 9th. The remodel is a success and the space is beautiful and much more functional.

Edmondson Pike Branch has had its 80 ton chiller replaced. During the next few Fridays when the branch is closed, more mini-renovations will occur to the Teen Area and Circulation area.

Hermitage Branch will close for approximately 1.5 weeks as we replace their 100 ton chiller.

Additionally there will be some small cosmetic changes to the meeting room space.

Continuing work on Strategic Planning Goals. Have met with 5 different ad hoc groups and we are currently formulating processes, documents and plans for going forward.

Attended the budget hearing before Metro Council on June 5, 2014 @ 5:30pm. Overall the library presentation was on target and positive.

Grounds crew are making some small grounds changes at the Bordeaux Branch by replacing gravel that was located to the left and right of the main entrance. This initially was thought to be a low maintenance solution to patrons walking through these areas and tracking dirt and mud into the branch and around the grounds. However, the gravel became more problematic due to gravel being kicked out onto the sidewalks and causing a potential tripping hazard. The gravel has been replaced with planting soil. Ground cover vines have been placed on the left side and will eventually fill in.

Junipers will be placed on the right and fill in that space and is a low cost and maintenance as well.

Branch Services Report Branch Staffing Currently, Metro HR and Finance are not granting approval to post and fill vacancies. Therefore, Branch Services is in a holding pattern with hiring and looks forward to receiving permission to proceed.

Branch Renovations Beginning May 27 Edmondson Pike was closed with limited access to the lobby and circulation desk allowing patrons to pick-up holds, return items, pay fines, and check out seeds from the Seed Exchange, while the chiller was replaced. Replacement is completed, and the new unit is operational. The building is comfortable, and the branch reopened Monday, June 2 as scheduled.

12 | P a g e

Pruitt renovations look fantastic. Lots of concrete floor area on the first floor has been stained and completed. All hardwood surfaces have been refinished. The new carpeting in all public areas, study rooms, and offices looks great. Technicians installed and fine-tuned the electromagnetic front door locks. An emergency door has been added to the computer lab. We are on schedule to reopen Monday, June 9. It may be a few more weeks before some of the new furniture arrives, but we are in great shape for the reopening.

Special Recognition Susan Perry and the Green Hills Branch Library received the Mary Jon Hicks Community Award from the Green Hills Action Partners for the services the branch offers the community.

Collections and Technology Service Report May was all about new buildings and renovations for us. This month, we:  Moved all of the public computers on the third floor into their final resting places. This was already a huge job but since the electrical contractor did not switch the tables from accommodating two workstations to four, our team had to rewire every table before moving the computers  Moved all of the Pruitt computers back to their final new locations  Met with Metro ITS to finalize all of the electrical and wiring for the new SE  Met with Main contractors to get security camera data pulled for future project  Finalized all cataloging and barcoding for the SE and BL Opening Day collections with Baker and Taylor, Ingram, Midwest Tape and Playaway  Reorganized and re-shelved the collections at Pruitt for the grand re-opening  Wrote bid specifications and worked with Purchasing to buy technology for SE  Wrote sole source specifications and justification for Anode signage contract for new buildings and overarching data layer  Designed technology plan for 2 middle school renovations  Managed storage of collections for 2 middle school renovations  Managed budget and schedule of 2 middle school renovations so that they would open on-time and within budget

Main Report Building Renovations After many weeks of construction mayhem, the Main Library opened its new public computer area. Patrons were pleased with the new, open space with improved seating and visibility and the convenient location next to the new periodical area. Work continues on the new Archives area which is expected to open June 30.

13 | P a g e

Outreach The Children’s Department is focusing heavily on outreach this summer, encouraging children to read through the summer months by presenting the Summer Challenge to kids at Martha O’Bryan Center, Youth Life Learning Center, and RISE at Stonebrook Apartments.

Staff 



Throughout the school year the Main Library greatly benefited from the help of students from MNPS Community Based Transition Program. Teenage students with disabilities helped us sort library materials in the Annex and in PopMat. We are sad to say goodbye to them for the summer, but look forward to working with returning and new students in the fall.

We are pleased to welcome high school summer interns from the Metro Summer Youth Internship Program. These students will be working in the Reference and Children’s Divisions.

Programming 

 

Library Services for the Deaf and Hard of Hearing was asked to partner with the Tennessee School for the Deaf and Maryville College in the National Gear Up grant program. LSDHH will be providing programs to participating deaf youth from Nashville on weekends, holidays and during the summer over a period of 6 years. The goal is to improve the high school graduation rate, preparation for postsecondary education, and employability.

The Special Collections Division was thrilled this month to host Rwandan Genocide: 20 Years Later; the program included dialogue from the victims’ perspective.

On June 21st, the library will host James Beard Award winner, Sandor Katz, in an “Art of Fermentation” workshop.

Community Engagement Puppet Truck – Reached thousands, bringing performances out to many community partners including Farmers’ Market, Room in the Inn, Provision Living Senior Center, Cole Elementary, and TACA. The Mayor also accompanied the truck to a number of middle schools and talked to the students about the importance of reading over the summer. They performed to a total of 2,308 MNPS students. This was all possible with the addition of a truck and two more staff.

Wishing Chair – String City is packed into 14 large crates and on its way to Magdeburg, Germany where our staff will perform two shows of String City at their International Puppet Festival!

Bringing Books to Life – Staff reached almost 1,000 in attendance, many of whom are Spanish speaking.

Met with MNPS Community and Family Outreach Specialists to plan for library programming for refugee and immigrant families next school year. BBTL has helped in the effort to sign up families for NPL’s Summer Challenge and have signed up over 150 individuals at workshops and community events.

Partnered with TENNderCARE to offer programming at three community centers in June and July and signed up 8 new sites to go through the 6 week BBTL training this summer.

14 | P a g e

Adult Literacy – Mobile lab went to Conexión Americas and Rosedale Child Care Center. Presented professional development session for 50 MNPS translators about library resources and upon hearing Nashville will be the 3rd city in the US to have a formal partnership with USCIS, stood up and cheered!

Provided additional training to 12 GED instructors on the topic of integrated instruction. EL Civics class started at the Southeast branch library, in partnership with NALC. Offered a series of 6 basic computer classes in conjunction with Nashville Community Education at the Cohn Center.

TOTAL – Provided programs to 132 teens in attendance. Partnered with Oasis Center and displayed the Picture Me exhibit at the Mayor’s Youth Summit. Monica McLaurine, program coordinator, was asked to serve on the planning committee for Parent University.

Studio – Hosted the only off-site panel for the Educational Writers Association. Panel included professors from Harvard and Brown who have been researching out of school learning for teens.

Journalists then took a tour of our current teen space and future Studio and interviewed teens about their relationship with the library and our services.

Building Projects – Bellevue will be enclosed in the next month, public provided input into public art piece, history wall content and creation is moving forward. DuPont Tyler and Apollo middle school libraries are on time and on budget and the Main studio space is taking shape.

15 | P a g e