NASHVILLE PUBLIC LIBRARY Board of Trustees Meeting June 16, 2015
Nashville Public Library Board of Trustees Agenda June 16, 2015 Main Library 615 Church Street Nashville, TN 37219 Board Room – 12:00 Noon
I.
Call to order / Roll Call
II.
Metro Ordinance Required to be announced at all Board Meetings – Chair, Keith Simmons a. “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”
III.
Introduce Visitors
IV.
Public Comment
V.
Board Chair Comments – Keith Simmons, Chair
VI.
Approval of Minutes: May 19, 2015……………………………………………………………….... pgs. 1 – 5
VII.
Library Director Report a. Library Director, Kent Oliver
VIII.
Staff Reports a. Secret Shopper – Marian Christmon b. Update on Friday Hours – Larry Price
IX.
New Business a. Metro Arts Donation Policy b. Library Director’s Employment Contract
X.
Adjournment
Next Board of Trustees Meeting 12:00 Noon – July 21, 2015 Edgehill Branch Library – Meeting Room 1409 12th Avenue, South Nashville, TN 37203
NASHVILLE PUBLIC LIBRARY A City with a Great Library is a Great City ® LIBRARY BOARD MINUTES May 19, 2015 12:00 Noon Hadley Park Branch Library, 1039 28th Ave North, Nashville, TN 37208
Members Present:
Keith Simmons, Margaret Ann Robinson, Lucy Haynes, Joyce Searcy, Sepi Khansari and Robert Oermann
Members Absent:
Francie Hunt
Library Staff:
Kent Oliver, Susan Drye, Larry Price, Elyse Adler, Tricia Bengel, Jena Schmid, Andrea Fanta, Montoya Townsend and Beth Deeb
Also Present:
Mark Murray, Metro Department of Law Attorney Tari Hughes, President, Nashville Public Library Foundation Amanda Tate, Director of Corporate and Community Fundraising, Nashville Public Library Foundation
I.
Call to Order / Roll Call Keith Simmons called the meeting to order at 12:02 p.m.
II.
Metro Ordinance required to be announced at all Board Meetings – Board Chair, Keith Simmons “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”
III. Approval of Minutes: March 20, 2015 Robert Oermann moved for approval of the minutes from the March meeting; the motion was seconded by Margaret Ann Robinson and passed unanimously. IV. Library Director Report—Kent Oliver, Library Director Mr. Oliver called the Board’s attention to the Board meeting locations for 2015/2016 on page 21 and reminded the Board that there is no meeting in August. He also said that he would be contacting them about a Board retreat in late July or early August.
Statistics: The library may reach a circulation of five million items this year, which would be a record. Lucy Haynes asked how that compares to other library systems of a similar size, and Mr. Oliver said that he would send some examples. He also noted that for 1|Page
today’s libraries, there are many other ways to measure success, such as computer usage and program attendance.
Mr. Oliver recently participated in ALA Legislative Day, which included discussions of the Library Services and Technology Act, the Elementary & Secondary Education Act (ESEA), and the USA Freedom Act. The ESEA is discouraging because it does not require schools to have certified librarians. The Freedom Act would amend the Patriot Act by deleting Section 215, which allows the government to ask libraries for patron records. It also includes a provision that the library cannot reveal that a request has been made. It passed the House with bipartisan support, but has not reached the Senate. Mr. Oliver has contacted our U.S. Senate office and will send the ALA email to the Board in case the board would like to contact them, too.
The Metro Council presentation regarding the budget is on June 4 at 5:00 p.m. at the Courthouse. Mr. Oliver asked that the Board let Bernadette Hugan know whether they can attend.
There has been a major upgrade to the security cameras at the Main Library, and the additional cameras have already proven helpful in several situations. When the project is complete, there will be about 100 cameras in the building. In deciding on camera placement, staff are careful to maintain patron privacy.
Budget Update: The operational budget includes 6 FTE for the new joint ILS and almost 25 FTE to open seven locations on Fridays (Bellevue, Southeast, and Madison will start on September 1; Hermitage, Green Hills, Bordeaux, and Edmondson Pike will start on January It also includes $300,000 in additional funding for NAZA and $683,000 for the Summer Scholars program. We did not get the additional security staff and delivery drivers that were requested, which needs to be discussed further. The capital spending budget includes $2 million for renovations and $1 million for school library renovations. We had expected $4 million for library renovations, so may have to reevaluate some of our plans for Edmondson Pike, Madison, East, and the first floor of Main. The budget also includes $44 million to expand the library parking garage by adding three stories.
V.
Foundation Budget Update: The Foundation budget was approved last week at a very generous $2.9 million (including some “pass-through” funding). It includes funding for a return on investment study, $300,000 for a 2016 Puppet Festival, $300,000 for the Studio, $170,000 for NAZA (pass-through), $40,000 for Archives, and funding for staff for the Nashville Room oral history collection and Civil Rights Room. It also includes continued funding for Bringing Books to Life, system wide programming, adult literacy, and other library programs. NPLF funds around 10% of the library’s operations, which is the accepted standard for library foundation funding.
2015/16 Library Board Officer Election Current officers are Keith Simmons as Chair, Margaret Ann Robinson as Vice Chair, and Lucy Haynes as Secretary. Joyce Searcy nominated all the current officers for another term; Mr. Oermann seconded the nomination, motion passed by acclimation.
VI. Staff Reports a. Hadley Park Report—Larry Price and Montoya Townsend 2|Page
Hadley Park was built in 1951, and at the time was considered one of the most modern libraries in the Southeast. It was the first NPL branch to be constructed since 1919. In 1996, it was expanded and updated, but it is now time for a larger branch in a new location (hopefully nearby). The customer base at Hadley Park consists of adults doing job applications and job searches, teens and school-age children doing homework after school, and TSU students doing research in early childhood education and literature. Programs include story times, outreach to local child care centers, TOTAL programs, and Monthly Music Matinees (a music documentary film series for adults). Ms. Townsend shared several success stories with the group. She has been at Hadley Park for almost eight years and is working on her library degree. b. Launchpads—Tricia Bengel Ms. Bengel noted that the digital divide still exists, especially for children. Launchpads are a new product designed to address this gap, and NPL is one of four libraries nationwide to be selected for a pilot. Launchpads are themed tablets that contain books and educational games that are tied to curriculum standards (no internet access). We will be doing a three-month pilot at three locations: Edmondson Pike, Edgehill, and Bellevue. Patrons will check the devices out like a book, and we will be monitoring how popular they are and how well they are handling wear and tear. We will be promoting the new devices through our children’s librarians, MNPS, and special display furniture. VII. New Business a. Main Library Conference Room Use and Library Program Sponsorships Update—Tari Hughes and Amanda Tate Ms. Hughes began by announcing that the Foundation has almost reached its $15 million campaign goal, and will be having a celebration on June 17. Now that the campaign is over, the fundraising focus will shift to the corporate community, which has not really been tapped thus far except for gala sponsorships. Amanda Tate was hired last year and has been creating new corporate partnership opportunities. These include philanthropic grants given by corporate foundations (usually for a specific program), event/location sponsorships (like First Tennessee’s sponsorship of Summer Challenge and Ingram’s adoption of the Southeast Branch), and annual giving (business memberships). Ms. Tate reported that local corporations have been very impressed with our services and our broad reach to a diverse audience. Almost $700,000 has been committed (a 7.6% increase over last year), and $200,000 more is pending. Ms. Tate is working closely with Andrea Fanta on the implementation of the sponsorships, including recognition in our various marketing assets. Companies have also expressed interest in the use of our Conference Center. Discounted rental rates have been included as benefits for some levels of support. Limited free use of the auditorium is also being considered. NPLF reimburses the library for use of the space at the nonprofit rate when used by corporate supporters. Ms. Tate noted that employees of businesses are often eager to volunteer for the library, which deepens the relationship. b. Library Materials Reconsideration Policy Resolution—Tricia Bengel Ms. Bengel reported that the policy had not been updated in nearly twenty years, so it needed to be modernized so that patrons are able to easily communicate about materials they don’t think are appropriate. In the new policy, if someone wants an item reconsidered, they receive a packet that includes our Collection Development policy, the Library Bill of Rights, the Freedom to Read statement, and the reconsideration form. If 3|Page
the patron fills out the form, it goes to the Collection Development Manager, who then has a conversation with the patron. Since Ms. Bengel has been here, no items have been removed from the collection, but occasionally an item will be re-catalogued (moved from the juvenile collection to the teen collection, for instance). Reconsideration of Materials Policy In support of its mission "to inspire reading, advance learning and connect our community," Nashville Public Library (NPL) fully endorses the principles documented in the Library Bill of Rights and the Freedom to Read Statement of the American Library Association. Materials available in the Library present a diversity of viewpoints, enabling citizens to make the informed choices necessary in a democracy. NPL also selects a wide variety of library materials that satisfy the diverse interests of our community. The Library upholds the right of the individual to secure these resources, even though the content may be controversial, unorthodox, or unacceptable to some. The Library’s varied collection is available to all; however, it is not expected that all of the collection will appeal to everyone. Customers who wish to request the withdrawal or reclassification of materials currently owned by the Library are encouraged to discuss their concerns with a Manager. If the customer is not satisfied with the response of the Manager to their request, the Manager will give the customer a packet that includes:
NPL’s Collection Development Policy The Library Bill of Rights The “Freedom to Read” statement of the American Library Association Business Card for the Head of Collection Development “Request for Reconsideration of Library Materials” Form Self-Addressed Stamped Envelope (SASE) to return form
If, after reviewing the packet, the customer wants to proceed with their request, a signed “Request for Reconsideration of Library Materials” may be submitted to the Head of Collection Development. This will begin the formal reconsideration process. Anonymous complaints in writing or by other means are not honored. No action will be taken to remove or restrict access to any materials until a final decision has been made by the Library.
Nashville Public Library Board May 19, 2015 Resolution Title: Request for Reconsideration Policy/Form Revisions History/Background/Discussion: The Request for Reconsideration Policy is the portion of the Collection Development Policy outlining the process by which library users may request that a book or other material be removed from the library’s collection. This may be due to a variety of objections regarding the materials’ content. The library respects the rights of its users to have a process in place where their concerns may have a hearing as well as to understand the library’s rationale in selection. 4|Page
NPL’s current request for reconsideration has not been updated in almost 20 years and was written before digital materials and communication were the norm. To keep the form current, ease the communication between patron and staff, and ensure that the patron is fully informed on the library’s policies and commitment to the freedom to read, the materials management has updated the policy and the forms for patron reconsideration requests. Recommendation: The Board approves the proposed revision of the request for reconsideration Policy, and accompanying form that patrons would fill out in the event of such a request. Draftor(s): Tricia Bengel, Associate Director, Collections & Technology Services; Materials Management Committee Person(s) Responsible for Implementation: Materials Management Committee, Branch Managers
RESOLUTION 2015-05.01 Request for Reconsideration Policy/Form Revisions WHEREAS, the freedom to read must be protected for all, and WHEREAS, libraries should provide materials and information presenting all points of view on current and historical issues, regardless of the origin, background, or views associated with those contributing to their creation, and WHEREAS, libraries should ensure that their patrons understand that their disapproval of certain materials should not impact other patrons’ rights to those materials. NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board of Trustees to adopt the revised Request for Reconsideration Policy and Form as presented, effective upon adoption.
Ms. Haynes moved to approve Resolution 2015-05.01 and adopt the revised policy, Ms. Searcy seconded the motion, and it passed unanimously. Following this discussion President Simmons asked that the board remain to discuss the Library Director’s performance review and contract renewal. Library staff members were excused. VIII.
Adjournment: 1:20 p.m.
Next Board Meeting—12:00 p.m., June 16, 2015 Main Library, Board Room 615 Church Street, Nashville TN 37219 Respectfully submitted by Beth Deeb
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Statistical Summary – June 16, 2015 Nashville Public Library
Circulation Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hearing Impaired Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park Downloadable Talking Library NPL Total
May-15 Circulation 34,623 960 9,254 5,038 2,913 33,898 13,863 43,077 2,359 545 26,109 8,651 3,415 14,423 51,823 3,047 3,787 1,537 9,907 21,292 7,679 924 119,903 1 419,028
eMedia eAudiobooks eVideo eBooks eMusic eMagazines Total Cardholders New Registrations Volunteer Services Number of Volunteers Volunteer Hours
Month May-15 May-14 % of Total Circulation 8.26% 21,145 0.23% 6,181 2.21% 10,321 1.20% 4,979 0.70% 2,391 8.09% 33,778 3.31% 14,617 10.28% 47,151 0.56% 1,811 0.13% 423 6.23% 27,493 2.06% 8,129 0.81% 2,382 2.06% 14,388 12.37% 53,959 0.73% 2,065 0.90% 3,459 0.37% 280 2.36% 9,657 5.08% 15,031 1.83% 7,775 0.22% 262 28.61% 98,164 0.0002% 4 385,845
May-15 Circulation 18,487 2,297 42,213 52,060 4,846 119,903 May-15 2,867 May-15 257 2325.25
% Change 2015-2014 63.74% -84.47% -10.34% 1.18% 21.83% 0.36% -5.16% -8.64% 30.26% 28.84% -5.03% 6.42% 43.37% 0.24% -3.96% 47.55% 9.48% 448.93% 2.59% 41.65% -1.23% 252.67% 22.15% -75.00% 8.60%
May-14 Circulation 12,875 1,633 34,229 44,849 4,578 98,164 May-15 Year-to-Date 40,138 May-14 267 2073.5
May-15 Year-to-Date 296,674 69,456 112,538 60,981 36,149 416,633 164,803 502,842 26,585 5,848 305,481 101,522 27,977 169,996 644,270 25,254 45,976 17,484 116,788 208,199 94,264 9,540 1,199,661 63 4,658,984
Fiscal Year-to-Date May-14 Year-to-Date 245,886 72,245 117,715 57,167 24,462 441,228 167,585 528,312 22,666 6,884 325,758 92,941 27,517 167,475 665,879 23,309 20,540 10,997 105,815 188,868 92,267 4,717 808,103 43 4,218,379
% Change 2015-2014 20.66% -3.86% -4.40% 6.67% 47.78% -5.57% -1.66% -4.82% 17.29% -15.05% -6.22% 9.23% 1.67% 1.51% -3.25% 8.34% 123.84% 58.99% 10.37% 10.24% 2.16% 102.25% 48.45% 46.51% 10.44%
% Change 2015-2014 43.59% 40.66% 23.33% 16.08% 5.85% 22.15% Active Patron Cards 303,374 % Change 2015-2014 -3.75% 12.14%
6|Page
Statistical Summary – June 16, 2015 Nashville Public Library
Visits Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park NPL Total
Checkout Activity Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park
May-15 Visits 16,112 0 11,154 12,583 3,871 22,433 7,452 19,643 4,607 14,104 10,387 12,224 18,026 64,815 6,293 3,719 2,428 15,805 18,336 6,513 4,953 275,458
May-14 Visits 11,968 9,833 12,794 7,703 5,150 23,515 8,180 21,274 4,210 15,335 8,373 11,297 22,463 64,885 5,545 3,278 0 16,539 13,766 8,578 3,673 278,359
May-15 Assisted Circulation 8,522 2 1,945 2,268 598 8,141 5,807 6,389 881 4,431 1,570 723 6,582 7,895 465 1,118 291 1,651 3,926 1,677 172
% Change 2015-2014 34.63% -100.00% -12.82% 63.35% -24.83% -4.60% -8.90% -7.67% 9.43% -8.03% 24.05% 8.21% -19.75% -0.11% 13.49% 13.45% n/a -4.44% 33.20% -24.07% 34.85% -1.04%
May-15 Circ / Visit 2.15 n/a 0.83 0.40 0.75 1.51 1.86 2.19 0.51 1.85 0.83 0.28 0.80 0.81 0.48 1.02 0.63 0.63 1.16 1.18 0.19 1.09
May-14 Circ / Visit 1.77 0.63 0.81 0.65 0.46 1.44 1.79 2.22 0.43 1.79 0.97 0.21 0.64 0.84 0.37 1.06 n/a 0.58 1.09 0.91 0.07 1.03
% Change 2015-2014 21.63% n/a 2.85% -38.06% 62.09% 5.20% 4.11% -1.05% 19.03% 3.25% -14.21% 32.49% 24.92% -3.60% 30.02% -3.50% n/a 7.35% 6.35% 30.08% 161.53% 5.07%
Jul-14 Express-Check % Circulation Express-Check 21,503 71.62% 0 0.00% 5,244 72.94% 743 24.68% 849 58.67% 19,458 70.50% 5,953 50.62% 28,644 81.76% 469 34.74% 16,801 79.13% 3,304 67.79% 1,685 69.98% 4,929 42.82% 14,399 64.59% 611 56.78% 1,408 55.74% 340 53.88% 6,249 79.10% 13,944 78.03% 5,466 76.52% 2,400 93.31%
7|Page
Statistical Summary – June 16, 2015 Nashville Public Library
Hours Open Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park NPL Total
May-15 Hours Open 200 0 160 160 160 200 160 200 160 200 160 160 200 235 160 160 160 160 200 160 120 3,475
May-14 Hours Open 160 207 168 168 168 207 168 207 168 207 168 168 207 241 168 168 0 168 207 168 112 3,603
May-15 Circ / Hour 173.12 n/a 57.84 31.49 18.21 169.49 86.64 215.39 14.74 130.55 54.07 21.34 72.12 222.84 19.04 23.67 9.61 61.92 106.46 47.99 7.70 120.58
May-14 Circ / Hour 132.16 29.86 61.43 29.64 14.23 163.18 87.01 227.78 10.78 132.82 48.39 14.18 69.51 225.65 12.29 20.59 n/a 57.48 72.61 46.28 2.34 107.09
% Change 2015-2014 31% n/a -6% 6% 28% 4% 0% -5% 37% -2% 12% 51% 4% -1% 55% 15% n/a 8% 47% 4% 229% 13%
North Programming Data not available. Programming Adult Programs Teen Programs Children's Programs Total Programs Adult Attendance Teen Attendance Children's Attendance Total Attendance
Public Computer Use Total On SiteComputer Use Total Wireless Use
Website Visits Webserver
199 312 441 952
148 181 368 697
% Change 2015-2014 34.46% 72.38% 19.84% 36.59%
5,234 6,050 25,725 37,009
2,453 5,505 21,608 29,566
113.37% 9.90% 19.05% 25.17%
May-15 57,343 71,701
May-14 66,730 18,300
% Change 2015-2014 -14.07% 291.81%
May-15 519,877
May-14 366,856
% Change 2015-2014 41.71%
May-15
May-14
8|Page
Statistical Summary – June 16, 2015 Nashville Public Library
Circulation Year-to-Date 4,218,379 FY14 4,658,948 FY15
550,000
May
450,000
385,845 2014 419,028 2015
350,000
8.60%
250,000 Jun
Jul
Aug
Sep
Oct
Nov Dec
Jan
Feb Mar Apr May
On Site Computer & Wireless Usage Year-to-Date
150,000
941,869 FY14 1,199,232 FY15
100,000
May 85,030 2014 129,044 2015
51.76%
50,000 Jun
Jul
Aug Sep
Oct
Nov Dec
Jan
Feb Mar Apr May
*New wireless network
Visits Year-to-Date 3,183,673 FY14 3,120,660 FY15
350,000
May
300,000
279,949 2014 275,458 2015
250,000
-1.60%
200,000 Jun
Jul
Aug Sep
Oct
Nov Dec
Jan
Feb Mar Apr May
9|Page
Statistical Summary – June 16, 2015 Nashville Public Library
New Card Registrations Year-to-Date 31,644 FY14 40,138 FY15
10,000
May
5,000
2,187 2014 2,867 2015
31.09%
0 Jun
Jul
Aug
Sep
Oct
Nov Dec
Jan
Feb Mar
Apr May
North Programming Data not available.
Total Programs Year-to-Date 7,360 FY14 8,775 FY15
1,300
May 697 2014 952 2015
800
36.59% 300 Jun
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
North Programming Data not available.
Year-to-Date 270,003 FY14 299,389 FY15
Total Program Attendance
May
50,000
29,566 2014 37,009 2015
40,000
30,000
25.17%
20,000 10,000
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Total Website Visits Year-to-Date
600,000
May
4,803,094 FY14 5,002,664 FY15
500,000
366,856 2014 519,877 2015
400,000
41.71%
300,000 Jun
Jul
Aug
Sep
Oct
Nov Dec
Jan
Feb Mar Apr May
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Financial Overview – June 16, 2015 Nashville Public Library Metro Government of Nashville Monthly Budget Accountability Report As of May 31, 2015 Public Library GSD-General - Operating PY Budget PY Actuals PY% Prior Year Thru Thru Thru Prior YTD Budget Current Mo. Current Mo. Current Mo. Variance
Current Annual Budget
CY Budget Actuals YTD % Thru Current Mo. Thru Thru Current Mo. Actuals Current Mo. Current Mo.
YTD Variance
Variance Explanation
EXPENSES: Salaries:
Regular Pay
Overtime All Other Salary Codes
Total Salaries
9,987,800
9,155,483
8,415,118
91.9%
740,365 10,728,000
9,834,000
796,012
93.3%
LIB is under at 93.0% thru MAY. LIB will monitor closely throughout fiscal 686,055 year 2015. LIB is at 187.3% thru MAY. LIB will monitor closely throughout fiscal year -28,235 2015. LIB is at 93.3% thru MAY. LIB will 74,343 monitor closely until fiscal year end. LIB is at 93.3% of total budgeted salaries thru MAY. LIB will monitor 732,163 closely until fiscal year end. Fringe is over at 103.0% thru MAY due in part to overtime costs. LIB does not have control over fringe costs but (130,918) will monitor.
9,147,945
93.0%
45,300
41,525
18,600
44.8%
22,925
35,300
32,358
3,686
60,593
187.3%
1,215,900
1,114,575
1,014,105
91.0%
100,470
1,215,300
1,114,025
81,017
1,039,682
93.3%
91.6%
863,760 11,978,600 10,980,383
11,249,000 10,311,583
9,447,823
880,715 10,248,220
Fringes
4,548,200
4,169,183
4,226,442
101.4%
(57,259)
4,839,500
4,436,208
308,129
4,567,126
103.0%
Other Expenses: Utilities Professional & Purchased Services
1,643,100 475,700
1,506,175 436,058
1,394,649 464,825
92.6% 106.6%
111,526 (28,767)
1,643,100 1,925,400
1,506,175 1,764,950
150,474 273,437
1,224,709 1,503,494
81.3% 85.2%
Travel, Tuition & Dues
Communications Repairs & Maintenance Services Internal Service Fees All Other Expenses
TOTAL EXPENSES PROGRAM REVENUE: Charges, Commissions & Fees Other Governments & Agencies Federal Direct Fed Through State Pass-Through Fed Through Other Pass-Through State Direct Other Government & Agencies Subtotal Other Governments & Agencies Other Program Revenue TOTAL PROGRAM REVENUE NON-PROGRAM REVENUE: Property Taxes Local Option Sales Tax Other Tax, Licences & Permits Fines, Forfeits & Penalties Compensation from Property TOTAL NON-PROGRAM REVENUE Transfers From Other Funds & Units TOTAL REVENUE AND TRANSFERS SUMMARY OF POSITIONS: Total Authorized Positions - Oper Fd Total Filled Positions Total Vacant Positions
17,700
16,225
40,666
250.6%
(24,441)
17,700
16,225
7,418
58,785
362.3%
587,900 483,100 1,277,000 1,813,500
538,908 442,842 1,170,583 1,662,375
548,653 476,607 1,157,698 1,668,720
101.8% 107.6% 98.9% 100.4%
(9,745) (33,765) 12,885 (6,345)
593,400 483,100 1,148,300 1,818,900
543,950 442,842 1,052,608 1,667,325
51,502 29,570 95,692 219,344
855,943 425,897 1,047,447 1,709,262
157.4% 96.2% 99.5% 102.5%
22,095,200 20,253,932 19,426,083
475,400
435,783
398,317
95.9%
827,849 24,448,000 22,410,666
413,325
2,016,281 21,640,883
31,330
373,405
96.6%
281,466 261,456 Travel is over by 362.3% due to employee shuttle pass expenses that were not budgeted. Will monitor closely in FY15 and correct the budget (42,560) allocation for FY16. LIB is over at 157.4% due to a pending Erate refund which should be received shortly. LIB will continue to monitor (311,993) throughout the fiscal year. 16,945 5,161 (41,937) Library is under budget (96.6% in total) for FY15 YTD. LIB will continue to monitor all expenditures closely 769,783 throughout the fiscal year.
91.4%
37,466
450,900
90.3%
39,920
0 0 0 0 0 0 0 475,400
0 0 0 0 0 0 0 435,783
0 0 0 0 0 0 0 398,317
0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 91.4%
37,466
0 0 0 0 0 0 0 450,900
0 0 0 0 0 0 0 413,325
0 0 0 0 0 0 0 31,330
0 0 0 0 0 0 0 373,405
0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 90.3%
0 0 0 0 0 0 0 39,920
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0.0% 0.0% 0.0% 0.0% 0.0% 0.0%
-
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0.0% 0.0% 0.0% 0.0% 0.0% 0.0%
0 0 0 0 0 0
0 475,400
0 435,783
0 398,317
0.0% 91.4%
37,466
0 450,900
0 413,325
0 31,330
0 373,405
0.0% 90.3%
0 39,920
346 313 33
SUMMARY OF VARIANCE:
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Personnel Summary – June 16, 2015 Nashville Public Library
May New Hires / Resignations New Hires Name
Classification
Muhsin, Aven Perkins, Robert
Library Page Library Page
Hire Date 5/10/2015 5/24/2015
Location Edmondson Pike Reference - Main
Resignations Name
Classification
Whatley, James Manson, Teresa Moss, Desmond Furfaro, Minna Nabours, Amy Eubanks, Aubrey Smith, Evelyn Mohamed, Hana
Equipment Operator 1 Library Page Library Page-TOTAL Circulation Assistant 1 Library Associate 1 Library Page-TOTAL Office Support Rep 3 Circulation Assistant 1
Resignation Date 5/1/2015 5/1/2015 5/7/2015 5/7/2015 5/8/2015 5/28/2015 5/29/2015 5/31/2015
Location Mailroom Reference TOTAL Old Hickory Nashville Room TOTAL Tech Srvs Bellevue
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Personnel Summary – June 16, 2015 Nashville Public Library
NPL Vacancies as of 6/5/2015 = Approved to fill by OMB = Requested but not yet approved positions = Next round of vacancies to request
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33
BU 39104081 39103305 39103304 39103340 39103345 39103303 39103315 39103380 39102000 39104081 39103401 39103304 39101070 39103380 39103345 39103355 39103310 39103335 39103305 39103203 39103350 39103207 39103207 39103360 39101030 39101030 39101010 39103211 39103211 39103211 39102000 39101020 39102000
Division / Branch EMERG TECH BELLEVUE ED PIKE GRN HILLS HADLEY HERM NORTH SE MAILROOM EMERG TECH ARCHIVES ED PIKE NASH RM SE HADLEY LOOBY BORDX GOOD BELLEVUE CIRC INGLE REF REF MADISON EMERG TECH EMERG TECH ADMIN SVCS TEENS STUDIO STUDIO SECURITY PUBLIC REL SECURITY
Title ADMIN SVCS OFFICER 4 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 EQUIP OPERATOR 1 INFO SYSTEMS APP TECH 1 LIBRARIAN 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY MGR 1 LIBRARY MGR 1 LIBRARY MGR 2 LIBRARY MGR 2 LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE OFFICE SUPPORT REP 2 OFFICE SUPPORT REP 3 OFFICE SUPPORT REP 3 OFFICE SUPPORT SPEC 2 PROGRAM SPEC 1 PROGRAM SPEC 3 PROGRAM SUPV PROPERTY GUARD 2 PUBLIC INFORMATION REP SEC OFFICER COORD
Grade SR12 SR04 SR04 SR04 SR04 SR04 SR04 SR04 TG05 SR08 SR06 SR06 SR06 SR06 SR11 SR11 SR12 SR12 SR02 SR02 SR02 SR02 SR02 SR05 SR06 SR06 SR08 SR06 SR10 SR10 SR05 SR10 SR09
Name FPS FTE VACANT - NEW SHARED SYSTEMS PROJECT COORDINATOR F 1.00 VACANT (A GRIFFIN) P 0.49 VACANT (A LARIOS) F 1.00 VACANT (K BENSON) P 0.49 VACANT (N NESMITH) F 1.00 VACANT (M FURFARO) F 1.00 VACANT (G KIRKPATRICK) mv to NO P 0.49 VACANT (E LOVELL) F 1.00 VACANT (J WHATLEY) F 1.00 VACANT (M JONES) F 1.00 VACANT (J QUIER) F 1.00 VACANCY (S POUNDS) F 1.00 VACANT (A NABOURS) - upgrade to Prog Coord? F 1.00 VACANT (A PIERCE) F 1.00 VACANT (S RODRIGUEZ) F 1.00 VACANT (K GREEN) F 1.00 VACANT (J HUNSICKER) - on hold for renovation F 1.00 VACANT (J PIPER) F 1.00 VACANT (J CARTER) P 0.49 VACANCY (C HOLIDAY) SAVE FOR LATER P 0.49 VACANT (T COLEMAN) P 0.49 VACANT ( S SYKES) P 0.49 VACANT (T MANSON) P 0.49 VACANT - NEW (P PAWLAK - dwngrd) P 0.49 VACANT (H FACH) F 1.00 VACANT (S JOHNSON) F 1.00 VACANT - (J MILLER - uprd for Admin) F 1.00 VACANT (C FREDERICK) F 1.00 VACANT - NEW STUDIO F 1.00 VACANT - NEW STUDIO F 1.00 VACANT (E MCKINNIE) F 1.00 VACANT (A FANTA) - upgrade to ASO4? F 1.00 VACANT (L JONES) F 1.00
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Brief Area Updates – June 16, 2015 Nashville Public Library Administrative Services Report
Wiring continues as more cameras were needed after the system was up and operational. Most cameras have been installed and are now operational. The Main will go from 40 cameras to 102. Timeline for the upgrade to be complete is now end of June 2015. With the cameras currently installed, security staff have been able to review video footage showing two minor assaults, view footage of a patron trespassing currently serving a suspension, as well as capture evidence of theft. May deliveries around the system continue to remain high. For the month May 2015 the grand total is 11,546 bins moved, total item count 369,472. Delivery, system-wide, moves an average of 577 bins and 18,473 items per day. The Delivery crew continues to do an outstanding job. The Library will soon upgrade its current Control Access System at the Main Library to the open platform Lenel System currently used by General Services in the buildings they service. The current system is outdated and in need of upgrading to ensure the security of the facility. Some of the controls are failing. The new system should be in place by the end of August or early September 2015. Building renovations continue at the Main Library as well as branches. Anticipated capital funding will be less than hoped for therefore we will have to monitor facility assessments and prioritize carefully to ensure available funds are utilized as efficiently as possible. Building Maintenance is in full swing with temperatures on the rise. Library Maintenance Staff completed 215 work orders in the month of May. 87 remain incomplete. Typical repairs in May have been door repairs, cleaning of chiller coils to keep HVACs operational, air handler unit motor repairs, etc. Our Library Maintenance, Grounds and Custodial staffs have been hopping and continue to do a great job of keeping our library facilities clean, well-kept and operational.
Branch Services Report Branch Library Renovations Demolition is complete at the Bordeaux Branch. Branch staff have been invited to a viewing of the empty branch on June 9 to see the demolition progress and to view the floor plans and furniture / finish plans. East Branch is scheduled to close for renovations on July 1. Roof work and tuck pointing will be completed first, followed by plaster repairs and other interior repairs. Branch Staffing We expect to fill the Manager 1 position for Hadley Park in late June. We have also filled two Circulation Assistant positions (Hermitage and Edmondson Pike) as well as a Computer / Patron Support Rep position at Madison. Branch Services’ training regimen includes four weeks of training in other branches, so these new employees will be in place in their assigned branches in mid to late July.
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Building Community A few months ago, Jessica Piper from the Goodlettsville Branch overheard one of their regular teen patrons telling her mother that she wanted to attend Frist Art Camp. Her mother responded that it was just too expensive. Jessica let them know that scholarships were available and offered to write a letter of recommendation for the teen. In May, Goodlettsville staff found out that the teen got the scholarship and will be able to attend camp! At the Old Hickory Branch, one of their favorite neighborhood teens became a volunteer for the library! Elaine Lawrence, Children’s Librarian at the Donelson Branch, spoke at Pennington Elementary School to approximately 250 students on 5/19 and 5/20 about the Summer Reading Challenge and the importance of continued reading over the summer. The children and teachers were very receptive and excited about the program, and they have seen many of them in the library since then.
Collections and Technology Services Report During the month of May, Technical Services finished ordering and receiving materials like mad so we can close out the financials in June. With a lot of last minute ordering to finish up using grant monies and other money that does not roll over, we were quite busy. During May, it was decided that we would outsource children’s material cataloging and processing to Baker and Taylor in order to shift some existing staff to other projects that cannot be done by anyone other than our staff. Noel Rutherford, our Materials Services Manager, is negotiating that. May always brings Battle of the Books – a program where teams of middle schoolers read the same set of 25 books and then compete against each other to see who knows the books best. This has become a much anticipated annual event. The winning team not only gets a trophy but a limo ride back to their school with a stop off for ice cream. Back at their school, the principal rounds up the rest of the students to welcome them back. During May, we also did a Limitless Libraries Year in Review. A few things we reported: Circulation Total number of items checked out by LL patrons, either through school delivery or at a branch: 131,229 Total number of items delivered to schools: 88,985 Total circs (including check-ins, check-outs, holds, renewals) through the LL terminals at Main: 166,505 LL Accounts Middle/High School Students: 24,221 Educators: 8,664 o Includes 43 NAZA provider accounts Librarians: 137
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Collection Development Funds allocated to MNPS Library print & A/V resources: $1,067,340.96 o Elementary Schools: $334,241.44 o Middle Schools: $242,924.50 o High schools: $193,412.20 o Prepub: $103,978.34 o Summer orders: $58,253.40 Funds allocated to electronic resources: $41,975.63 Special Projects: o Dr. Seuss and Wimpy Kid refreshers for elementary schools o Visual encyclopedias & drawing books refresher for middle schools o Urban fiction refresher for high schools o Playaway refresher for high schools o Playaway & DVD replacements High School Library Renovations McGavock High School: $800,000 full renovation o Shelving o Technology o Display pieces o Makerspace o Furniture Overton High School: $200,000 upgrade o School will receive full renovation beginning in August 2015 o Portable shelving o Furniture o Technology Programs July: MNPS/LL In-service o 108 school librarians attended o Offered breakfast, lunch, and parking validation to all attendees August: Summer Challenge Wrap-Up o Collected logs and sent prizes to schools through school delivery September: Summer Challenge Parties o Story time and craft at Jones Paideia Elementary o Popcorn party and dance at Rose Park Middle o Coffee & donuts at Hillsboro High School October: Teen Read Week o Participants: 325 o Fines waived: $7863.54 o Hours Read: 1251 o Prizes: 9 $50 Visa gift cards November: Picture Book Month 16 | P a g e
o Sent Picture Book Month posters to all elementary schools November: Postcard Project o Sent postcards to all MNPS families with middle & high school students to alert them to LL o Signed up 184 additional LL users January: Check Out Limitless Libraries Contest o Students and teachers were entered in a drawing every time they requested an item through Limitless Libraries. Librarian contest was based on number of registered LL users at their schools. o Resulted in 15,763 check-outs in January, 12,389 check-outs in February o $100 Visa gift card winner at every High School o $50 Visa gift card winner at every Middle School o 3 teachers won iPad Minis o 1 librarian won an iPad Air January: Food for Fines o Over 4,000 pounds of food collected through MNPS donations o Fines waived: $4,121.68 March: Animanga Month o Coordinated 2 activities with branch librarians at MNPS middle schools o Created activities for 5 high schools, 17 middle schools o Created activities for 15 NAZA sites April: School Library Month o Students at each tier complete a list of challenges in order to qualify for a prize drawing o 8 elementary students won family memberships to Adventure Science Center o 13 middle and/or high school students won an iPad Mini o Waived $3,654.88 in fines May: Battle of the Books o 24 teams from 23 middle schools competed o Approximately 30 people from MNPS, NPL, and other community organizations volunteered o Provided breakfast, lunch, and a free book to approximately 120 middle school students o Jonathan Auxier, author of The Night Gardener, spoke to and signed books for all students in attendance. o JT Moore won the competition and rode back to school in a limousine.
Main Report Building The Children’s Library renovation project is set to begin later this month. The Children’s Library will be closed June 28 – July 5. On July 6, we will offer children’s services to patrons in the SCC. No children’s programming will be offered during July, but will resume in the theater in
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August. Patrons will be able to access the theater through the Library Courtyard. The Children’s Library renovation will be completed by November 1. Programs The Equal Access division has provided captioning for many of the Salons@615 and for the Nashville Reads finale. The library is developing a plan to provide interpretation and captioning for all programs when requested. The first step is to secure funding. Summer Challenge officially kicked off with a bang. The Teens Department held a kickoff party on May 5 with a talent show and scavenger hunt. As of June 1st, already 11,000 children, teens and adults have registered for the Summer Challenge! The Special Collections offered a Day of Reflection program for the fifth anniversary of the 2010 Flood. The staff created a video of photos and oral histories from the collection. Over 75 people came to the library to attend the program. Channels 4 & 5 ran news pieces that generated much interest in the collection which has been viewed 1,725 times. Special Collections offered its Storytelling Project to 95 commissioned TBI Agents from Middle Tennessee. The program included discussions of race, identity and equity through storytelling and films. The Digital Literacy team completed training on Hoopla and Freegal services this month. Next month they will train staff on Zinio. Staffing The Library is excited to once again welcome interns from NCAC. This program offers incoming high school seniors paid summer internships at various metro departments. Teen librarian, Diane Colson, has been elected to YALSA’s board, a 3-year term. Both Diane and Adrienne Strock continue on their work on YALSA taskforce and committees and their writing/book reviews.
Community Engagement Puppet Truck – Provided 67 performances for 6,343 attendees at MNPS’s Reset Saturday, Tennessee Disability Mega Conference, the 2015 TN Craft Fair, Neely’s Bend and Apollo Middle Schools, and Looby Branch. Wishing Chair – The remake of Tom Tichenor’s PUSS IN BOOTS premiered to delighted audiences, with new puppets, a script by Mary Bailey and original music by local Jazz pianist Chris Walters. Bringing Books to Life – Provided 58 programs to 1,195 attendees and conducted 13 parent workshops, making May the second busiest month this year for Loving & Learning. BBTL staff promoted NPL’s Summer Challenge at all programs. Liz now represents NPL on the Advisory Council for United Way’s Imagination Library of Middle Tennessee. Two events focusing on refugee and immigrant families were held in partnership with MNPS. Emily did a special “residency” story time with drama classes at Apollo Middle and worked with around 200 students on shadow puppetry and story boarding. Emily and Liz met with TN Foreign Language Institute. 18 | P a g e
Adult Literacy – 25 adult literacy programs served 309. Library booth at a college/career fair hosted by Bass Adult High School. Yassir spoke with 85 students and registered 50 new patrons for library cards. Represented NPL at the Cinco de Mayo festival at Thrift Smart. Spoke to 35 patrons about summer challenge, language learning resources, and puppet shows. Mobile lab held 8 sessions. Students from ESL and citizenship classes practiced using the resources on the Pathway site. Libni Guardado, a visiting scholar from El Salvador, completed 100 hours of service in 6 weeks with NPL. Offered 3 professional development programs serving 32 instructors. Yassir spoke about library resources with 26 new ESL teachers at Park Avenue Baptist and 45 translators for MNPS at their annual professional development meeting. NAZA – Attended a DC Wallace Foundation sponsored gathering of afterschool systems across the country. NAZA, in conjunction with NPLF, received a $53K grant for a full-time literacy coach for NAZA sites for the 2015/16 school year. NAZA and Studio are partnering to pilot the first teaching artist residency this summer, bringing repoussé artist Jamaal Sheets to work at YCAP, a NAZA partner. Studio – Great collaboration and determination anecdote: Two students worked together on a song and they wanted a choir in the background. They recruited students from the teen area and built a choir on the spot. Later that afternoon, several young men who had not previously met were all in our audio booth, working through the piece, separating parts, and eventually recording a choir part for the song. Joint workshop for "Maker Tuesday" worked on 3D printing techniques. Studio NPL's first music video was created by a student working with Southern Word mentors. Studio NPL mentor Luke started a workshop using the mobile lab to teach students how to set up and lead discussions in a podcast. A new mentor brought paper modeling, basic circuit design and building, sewing and video editing experience to our team. Hosted tours of Studio space for two middle schools. Completed installation of Studio NPL at East branch. TOTAL served 163 teens. Nashville Reads – This year’s program was the most successful yet, with 4,500 people participating. Activities wrapped up with an event featuring author Ruta Sepetys, pianist/composer Gavin Mikhail, and three local high school students. Salon – 300 people attended the Sally Mann Salon held at the Frist Center. Production Services – That Nashville Sound music series, celebrated the Nashville Now show and its host Ralph Emery. Guests Con Hunley, Ray Stevens, Lorrie Morgan and Barbara Mandrell joined him for an afternoon of memories through stories and video clips with 200 in attendance. The main auditorium stage was transformed to replicate the set of the original Gaslight Theater from where the show was broadcast. Provided Audio Visual services and equipment for 44 events and meetings. Four recorded projects were edited and posted to the Library’s website and YouTube page. Production assistance was provided to our Limitless Libraries staff. Production Services developed and implemented a plan to install 4,000 feet of fiber optic cable from the auditorium to three different overflow areas on the 2nd and 3rd floors.
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