NASHVILLE PUBLIC LIBRARY Board of Trustees Meeting June 21, 2016
Nashville Public Library Board of Trustees Agenda June 21, 2016 Edmondson Pike Branch Library 5501 Edmondson Pike Nashville, TN 37211 Meeting Room – 12:00 Noon
I.
Call to order / Roll Call
II.
Metro Ordinance Required to be announced at all Board Meetings – Chair, Keith Simmons a. “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”
III.
Introduce Visitors
IV.
Public Comment
V.
Board Chair Comments – Keith Simmons, Chair
VI.
Approval of Minutes: May 17, 2016…………………………………………………………………..….…. pgs. 1 – 8
VII.
Library Director Report a. Library Director, Kent Oliver
VIII.
Staff Reports a. Audiovisual Conservation Initiative – Michael Lusk b. Edmondson Pike Report – Linda Harrison c. Summer Challenge Update - Jena Schmid
IX.
New Business a. Director’s COL Resolution………………………………………………………..…………………. pgs. 23 – 24
X.
Adjournment
Next Board of Trustees Meeting 12:00 Noon – July 19, 2016 Main Library – Board Room 615 Church Street Nashville, TN 37219
NASHVILLE PUBLIC LIBRARY A City with a Great Library is a Great City ® LIBRARY BOARD MINUTES May 17, 2016 12:00 p.m. Main Library, 615 Church Street, Nashville, TN 37219 Members Present:
Keith Simmons, Robert Oermann, Joyce Searcy and Francie Hunt
Members Absent:
Margaret Ann Robinson, Sepi Khansari and Lucy Haynes
Library Staff:
Kent Oliver, Larry Price, Tricia Bengel, Jena Schmid, Susan Drye, Andrea Fanta, Sherry Adams, Thaxton Waters, Lindsey Patrick, Liz Coleman, Mark Crowder and Beth Deeb
Also Present:
Mark Naccarato, SEIU representative Mark Murray, Metro Department of Law attorney
I.
Call to Order / Roll Call Keith Simmons called the meeting to order at 12:04 p.m.
II.
Metro Ordinance required to be announced at all Board Meetings – Board Chair, Keith Simmons “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”
III. Introduce Visitors Staff members Sherry Adams (Human Resources Manager), Lindsey Patrick (Children’s Services Manager), and Thaxton Waters (new Art Gallery Coordinator) were introduced to the Board. IV. Approval of Minutes: April 19, 2016 Robert Oermann moved for approval of the minutes from the April meeting; the motion was seconded by Francie Hunt and passed unanimously. V.
Library Director Report—Kent Oliver, Library Director Looking at year-to-date statistics, we are on track to reach three million visits as well as circulation of five million items in FY15/16. Three hundred people attended the joyful reopening of Edmondson Pike on May 10 after extensive renovations. Mr. Oliver hopes to schedule a half-day Board retreat for July 15 or August 2. Bernadette Hugan will be contacting Board members about availability. 1|Page
In budget news, the Mayor has recommended Friday openings at five additional locations, an extension of the length of the NAZA year, $4 million in renovations funding, a new Donelson Branch, and bringing to Metro four positions currently funded by the Foundation. The Council hearing is Thursday, May 19 at 4:00 p.m., and Mr. Oliver encouraged the Board to attend. Candy Markman’s last day is June 30, and new NAZA Coordinator Anna Harutyunyan is starting May 23. Watkins Park will reopen in August after renovations which will triple the size of the branch. The new Production Suite, which will include recording booths for the Talking Library, is under construction at the Main Library. Archives and Special Collections are currently working on updating their collection development policies and plans for digitization.
VI. Staff Reports a. Diversity Report—Sherry Adams Ms. Adams reported that since she started at NPL, she has focused largely on staffing and recruitment. This includes working to meet the strategic plan goal that the library staff should reflect the diversity of the communities we serve. Because census data doesn’t accurately reflect this diversity, Ms. Adams worked with MNPS to get a report of the languages spoken at home in MNPS families, broken down by zip code. Now that she has that information, she can do targeted recruiting to local ethnic organizations and job fairs. She distributed a handout that showed that since last June, staff diversity has risen from 27.8 to 29.4%. Our staff also speak a wide variety of languages. New diversity initiatives include a mentorship program to help develop internal candidates for promotion, diverse interview panels, and matching candidates to the needs of specific branches. We also track the diversity of library management, although Mr. Oliver noted that most manager positions require an MLIS degree, and library schools are also struggling to recruit diverse students.
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b. Summer Challenge—Lindsey Patrick Ms. Patrick recently presented our Summer Challenge program to thousands of people at the Public Library Association conference in Denver. This year’s program is slightly different from last year’s in that it focuses more exclusively on time spent reading (although there are still bonus challenges for attending library programs, volunteering, exercising, etc.). We also have new software this year that is more fun and interactive for kids and teens. This year’s citywide goal is five million minutes of reading, and we are offering fine forgiveness again when the goal is met. In addition to the choose-your-own-prize certificates and “smencils” (scented pencils), there will be lots of prize drawings. We also have a group program for day cares and summer camps, as well us a very robust outreach program to nine locations. VII. New Business a. Departmental Rules Revision—Susan Drye Ms. Drye presented several minor updates to NPL Departmental Rules. The first is to remove a paragraph about breaks from Rule #3.0 to be consistent with Kronos, our new time and attendance system. The second is to Rule #13.0, to allow employees to text or email their supervisor, in addition to calling, if they are going to be late or out—depending on the supervisor’s preference. We also need to remove wording about the leave request form, 3|Page
since full-time employees now do leave requests through Kronos, and part-time employees don’t accrue leave in Kronos. Finally, the update to Rule #24.0 acknowledges that we now do uniform allowances, and that delivery and security staff also wear uniforms. Once the Board approves these changes, they will be presented to the Civil Service Commission. Joyce Searcy moved for approval of Resolution 2016-05.01; the motion was seconded by Robert Oermann and passed unanimously. Nashville Public Library Board May 17, 2016 Resolution Title: Updating NPL Departmental Rules History/Background/Discussion: At present, there are three (3) NPL Departmental Rules that are out-of-date: 1. Rule #3.0 — Breaks; 2. Rule #13.0 — Leave Requests; and 3. Rule #24.0 — Uniforms for Maintenance and Custodial Staff. Updates to these three (3) NPL Departmental Rules are recommended to reflect Metro’s current employee time management and leave request system, current departmental practices and processes, and current staffing configurations and departmental requirements.
Updates to Rule #3.0 (Breaks) include removing the paragraph “Employees choosing not to take their lunch or supper breaks when scheduled may not use such time to leave early or for future compensation unless they have specific permission from their supervisor.” This is no longer an option in Metro’s current employee time management and leave request system or at NPL.
Updates to Rule #13.0 (Leave Requests) include: o Adding text to allow staff to email or text their supervisors, in addition to calling, if they are going to be late or out during their scheduled shift. This is based on supervisor preference. o Updating the last paragraph that currently mentions the Leave Request Form and removal of the Leave Request Form at the end of the document. Metro’s current employee time management and leave request system does not support this and “Part-time employees who do not earn paid time off but who need to be off for a portion or all of their scheduled shift must work with their supervisor/manager to have their schedule adjusted.”
Updates to Rule #24.0 (Uniforms for Maintenance and Custodial Staff) include updating the title and first paragraph to include the Delivery and Security departments, and removing the last paragraph “Employees are required to immediately report lost or missing uniforms to their supervisor. Employees will be required to pay the replacement cost of uniforms lost due to their negligence.”
Per Departmental Rules Section 1.10, “Appointing authorities shall implement additional rules to govern their departments, specific rules which would apply to their departments only or are not covered in the Civil Service Rules. These rules must not conflict with Civil Service Rules and Policies. Departments will notify the appropriate employee representative groups in the department 4|Page
before proposing changes to the Commission. Departmental rules shall be approved by the Civil Service Commission. A copy of any proposed departmental rule shall be made available to employees within the department at least two weeks prior to Commission approval. Once approved, all employees of the department shall be furnished a copy of the rules, sign for the copy and have such acknowledgment placed in their HR file.” Based on the above information, it is recommended that the Board passes the proposed changes to the three (3) NPL Departmental Rules so that they may be presented to the Civil Service Commission for approval.
Recommendation: The board passes the proposed updates to NPL Departmental Rules #3.0, #13.0, and #24.0 Draftor(s): Susan Drye Person(s) Responsible for Implementation: Susan Drye
RESOLUTION 2016-05.01 Updating NPL Departmental Rules WHEREAS, Nashville Public Library has recognized that Departmental Rules #3.0, #13.0, and #24.0 require updating, and WHEREAS, Nashville Public Library has outlined the proposed updates for these (3) three Departmental Rules to reflect Metro’s current employee time management and leave request system, current departmental practices and processes, and current staffing configurations and departmental requirements, and WHEREAS, Nashville Public Library presents these to the Nashville Public Library Board of Trustees before presenting these to the Civil Service Commission for approval per Departmental Rules Section 1.10, NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board of Trustees that the updates to NPL Departmental Rules #3.0, #13.0, and #24.0 be passed on May 17, 2016.
b. Nashville Public Library Pepper Spray Use Policy—Susan Drye Ms. Drye brought the Board’s attention to the chart on page 40, which shows the use of disabling weapons (such as pepper spray and tasers) and firearms by libraries who responded to an informal survey that Mr. Oliver did on the Urban Libraries Council listserv. She noted that currently our guards have no protection against patrons. After conferring with Metro Legal, Metro Police, and the Mayor’s Office, she feels that pepper spray is the best way to control potentially violent situations while minimizing the risk of injury to patrons or staff. Only Main Library security staff would be authorized to carry it, and only after being employed for six months. Mr. Oermann moved for approval of Resolution 2016-05.02; the motion was seconded by Ms. Searcy and passed unanimously.
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Nashville Public Library Board May 17, 2016 Resolution Title: Nashville Public Library Pepper Spray Use Policy History/Background/Discussion: Currently, Nashville Public Library (NPL) does not have a Policy regarding the use of Pepper Spray at the Library. However, over the past few years, there have been an increased number of physical altercations when NPL Safety and Security staff has had to deal with NPL patrons who have broken one or more of the Patron Rules of Conduct. “Pepper Spray” means an object containing a non-lethal noxious propelled liquid, gas or powder designed to temporarily incapacitate. Having a Nashville Public Library Pepper Spray Use Policy would enable NPL Safety and Security staff to help control violent or potentially violent situations while minimizing the risk of serious physical injury to patrons or NPL Safety and Security staff. Appropriate use of Pepper Spray is intended to result in fewer injuries to (NPL) Safety and Security staff, staff, and patrons. Only NPL Safety and Security staff who have completed an approved training by a certified law enforcement organization or a certified instructor may be issued Pepper Spray to use while on duty. NPL Safety and Security staff will not be trained to use or issued Pepper Spray until after their six month probationary period has been completed with a satisfactory rating by the Safety and Security Manager. To ensure proficiency and ongoing safety, NPL Safety and Security staff will be required to successfully complete an annual departmental Pepper Spray training by a certified instructor. Examples of violent physical altercations at NPL that NPL Safety and Security staff has dealt with recently: 1. NPL’s Safety and Security Manager was in a physical altercation and shoved up against a wall. To diffuse the situation and subdue the patron, it took other NPL Safety and Security staff’s help before it escalated further. 2. One of our NPL Safety and Security staff was accosted by a patron in front of the library on his way back from lunch. The guard notified the Police that are stationed in the park across Church Street to assist before the patron entered the Library. The Police chased the patron down 6th Avenue to the entrance of the McKendree Parking Garage and Police had to Taser the patron twice to restrain him. 3. In 2013, one our NPL Safety and Security staff/guards was in a physical altercation with a patron and had his finger broken so badly it required surgery. In this instance, if the guard had been trained on the use of Pepper Spray, the altercation may not have escalated to this point. NPL’s Safety and Security Manager has developed an Active Shooter Guide, and it cites three possible scenarios for dealing with an active shooter in the Library: 1) evacuate the Library to a safe place; 2) safely hide within the building if possible; 3) if not possible to evacuate or safely hide, one may need to engage with the active shooter. In scenario #3, having Pepper Spray to possibly incapacitate the shooter long enough to disarm, subdue, and handcuff before authorities arrive could result in a better outcome.
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Based on the above information, it is recommended that the Nashville Public Library Pepper Spray Use Policy be adopted for use.
Recommendation: The Board approves the proposed Nashville Public Library Pepper Spray Use Policy Draftor(s): Susan Drye Person(s) Responsible for Implementation: Susan Drye, Mark Crowder
RESOLUTION 2016-05.02 Nashville Public Library Pepper Spray Use Policy WHEREAS, new Nashville Public Library Pepper Spray Use Policy has been created, and, if implemented, will serve to help control a violent or potentially violent situations while minimizing the risk of serious physical injury to patrons or Library Security staff. Appropriate use of Pepper Spray is intended to result in fewer injuries to Nashville Public Library (NPL) Safety and Security staff, staff, and patrons, and WHEREAS, Nashville Public Library has created a document where this information will be clearly outlined, easy to locate and access, and rigidly followed, and WHEREAS, this Nashville Public Library Pepper Spray Use Policy has been created using research and recommendations of NPL’s Safety and Security Manager, and aligning with guidelines received from the Metropolitan Government of Nashville and Davidson County Police Department, NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board of Trustees that the Nashville Public Library Pepper Spray Use Policy be approved, to become effective May 17, 2016.
b. Exhibitions Policy—Liz Coleman Ms. Coleman explained that the Exhibitions Policy is fourteen years old, and needs a few updates so that it matches what is actually happening in the branches. The policy revisions transfer the authority to approve branch exhibitions from the Art Committee to the branch manager, and transfer the responsibility of branch installations from the library to the exhibitor. Mr. Oermann moved for approval of Resolution 2016-05.03; the motion was seconded by Ms. Searcy and passed unanimously. Nashville Public Library Board May 17, 2016 Resolution Title: Revision to the Nashville Public Library Exhibitions Policy History/Background/Discussion: Nashville Public Library’s Art Committee has a structure for process and review of proposals for exhibitions in the Main and Branch Libraries. The current policy, approved by the Library Board in September 2002, was reviewed by the Art Committee to ensure its effectiveness and that it follows best practices. The Art Committee recommends the following changes to the Exhibitions Policy: 7|Page
Update the NPL Mission Statement Transfer the authority to approve Branch Library exhibitions from the Art Committee to the Branch Manager Transfer the responsibility of installations at the Branch Libraries from the Library to the exhibitor
Recommendation: The Board approves the proposed revisions to the Library’s Exhibitions Policy. Draftor(s): Liz Coleman, former Gallery Program Coordinator Person(s) Responsible for Implementation: Thaxton Waters, Gallery Program Coordinator, Library Branch Managers
RESOLUTION 2016-05.03 Nashville Public Library Exhibitions Policy WHEREAS, the Nashville Public Library is a major cultural and educational institution that contains exhibition spaces to promote access to and stimulate interest in resources available in its own collections as well as exhibitions of outside resources that support the Library’s mission, and WHEREAS, the Nashville Public Library’s Exhibition Policy is in need of revisions due to changing practices in Branch Library exhibition spaces; NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board of Trustees that the Board approves the proposed revisions to the Library’s Exhibition Policy, effective upon approval. VIII. Adjournment The meeting adjourned at 1:04 p.m. Next Board Meeting—12:00 p.m., June 21, 2016 Edmondson Pike Branch Library 5501 Edmondson Pike, Nashville, TN 37211
Respectfully submitted by Beth Deeb
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Statistical Summary – June 21, 2016 Nashville Public Library
Circulation Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hearing Impaired Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park Downloadable Talking Library NPL Total
May-16 Circulation 35,813 5,928 9,205 5,273 2,873 25,476 14,048 47,120 2,182 329 28,139 8,236 3,232 13,314 50,316 2,604 3,850 1,396 9,955 23,403 8,750 82 139,834 1 441,359
eMedia eAudiobooks eVideo eBooks eMusic eMagazines Total
Cardholders New Registrations Volunteer Services Number of Volunteers Volunteer Hours
Month May-16 May-15 % of Total Circulation 8.11% 34,623 1.34% 960 2.09% 9,254 1.19% 5,038 0.65% 2,913 5.77% 33,898 3.18% 13,863 10.68% 43,077 0.49% 2,359 0.07% 545 6.38% 26,109 1.87% 8,651 0.73% 3,415 1.87% 14,423 11.40% 51,823 0.59% 3,047 0.87% 3,787 0.32% 1,537 2.26% 9,907 5.30% 21,292 1.98% 7,679 0.02% 924 31.68% 119,903 0.0002% 1 419,028
May-16 Circulation 29,658 2,567 52,847 50,251 4,511 139,834
May-16 2,832 May-16 233 1951.75
% Change 2016-2015 3.44% 517.50% -0.53% 4.66% -1.37% -24.85% 1.33% 9.39% -7.50% -39.63% 7.78% -4.80% -5.36% -7.69% -2.91% -14.54% 1.66% -9.17% 0.48% 9.91% 13.95% -91.13% 16.62% 0.00% 5.33%
May-15 Circulation 18,487 2,297 42,213 52,060 4,846 119,903
May-16 Year-to-Date 62,870 May-15 257 2325.25
May-16 Year-to-Date 416,680 49,953 117,538 69,614 42,286 165,356 169,883 540,433 31,873 5,022 318,526 106,693 44,810 167,608 537,713 38,745 51,144 21,229 121,425 299,639 113,791 10,558 1,441,435 43 4,881,997
Fiscal Year-to-Date May-15 Year-to-Date 296,674 69,456 112,538 60,981 36,149 416,633 164,803 502,842 26,585 5,848 305,481 101,522 27,977 169,996 644,270 25,254 45,976 17,484 116,788 208,199 94,264 9,540 1,199,661 63 4,658,984
% Change 2016-2015 40.45% -28.08% 4.44% 14.16% 16.98% -60.31% 3.08% 7.48% 19.89% -14.12% 4.27% 5.09% 60.17% -1.40% -16.54% 53.42% 11.24% 21.42% 3.97% 43.92% 20.72% 10.67% 20.15% -31.75% 4.79%
% Change 2016-2015 60.43% 11.75% 25.19% -3.47% -6.91% 16.62%
Active Patron Cards 362,639 % Change 2016-2015 -9.34% -16.06%
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Statistical Summary – June 21, 2016 Nashville Public Library Visits Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park NPL Total
Checkout Activity Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park
May-16 Visits 16,677 9,053 10,619 17,496 4,374 13,704 7,041 22,967 3,609 16,837 10,836 7,657 17,992 60,541 6,999 2,610 4,100 14,854 17,102 7,163 0 272,231
May-15 Visits 16,112 0 11,154 12,583 3,871 22,433 7,452 19,643 4,607 14,104 10,387 12,224 18,026 64,815 6,293 3,719 2,428 15,805 18,336 6,513 4,953 275,458
May-16 Assisted Circulation 8,375 1,423 2,196 1,582 688 5,967 4,889 7,532 753 5,370 1,579 612 6,223 8,545 364 1,068 213 1,456 5,635 1,942 0
% Change 2016-2015 3.51% n/a -4.80% 39.04% 12.99% -38.91% -5.52% 16.92% -21.66% 19.38% 4.32% -37.36% -0.19% -6.59% 11.22% -29.82% 68.86% -6.02% -6.73% 9.98% -100.00% -1.17%
May-16 Circ / Visit 2.15 0.65 0.87 0.30 0.66 1.86 2.00 2.05 0.60 1.67 0.76 0.42 0.74 0.84 0.37 1.48 0.34 0.67 1.37 1.22 n/a 1.11
May-15 Circ / Visit 2.15 n/a 0.83 0.40 0.75 1.51 1.86 2.19 0.51 1.85 0.83 0.28 0.80 0.81 0.48 1.02 0.63 0.63 1.16 1.18 0.19 1.09
% Change 2016-2015 -0.07% n/a 4.48% -24.73% -12.72% 23.03% 7.25% -6.45% 18.08% -9.72% -8.74% 51.09% -7.51% 3.54% -23.16% 44.86% -46.21% 6.92% 17.85% 3.61% n/a 2.00%
May-16 Express-Check % Circulation Express-Check 20,822 71.32% 2,642 64.99% 4,847 68.82% 1,958 55.31% 728 51.41% 18,561 75.67% 6,771 58.07% 31,099 80.50% 385 33.83% 18,356 77.37% 4,772 75.14% 1,116 64.58% 4,653 42.78% 13,406 61.07% 454 55.50% 1,292 54.75% 172 44.68% 5,748 79.79% 13,119 69.95% 4,392 69.34% 0 n/a 10 | P a g e
Statistical Summary – June 21, 2016 Nashville Public Library
Hours Open Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park
Programming Adult Programs Teen Programs Children's Programs Total Programs Adult Attendance Teen Attendance Children's Attendance Total Attendance
Public Computer Use Total On SiteComputer Use Total Wireless Use
Website Visits Webserver
May-16 Hours Open 245 245 168 168 168 174 168 245 168 245 168 168 245 236 168 168 168 168 245 168 0
May-15 Hours Open 200 0 160 160 160 200 160 200 160 200 160 160 200 235 160 160 160 160 200 160 120
May-16 Circ / Hour 146.18 24.20 54.79 31.39 17.10 146.41 83.62 192.33 12.99 114.85 49.02 19.24 54.34 214.60 15.50 22.92 8.31 59.26 95.52 52.08 n/a
May-15 Circ / Hour 173.12 n/a 57.84 31.49 18.21 169.49 86.64 215.39 14.74 130.55 54.07 21.34 72.12 222.84 19.04 23.67 9.61 61.92 106.46 47.99 7.70
290 316 415 1,021
199 315 458 972
% Change 2016-2015 45.73% 0.32% -9.39% 5.04%
4,356 4,925 18,040 27,321
5,234 6,069 25,921 37,224
-16.77% -18.85% -30.40% -26.60%
May-16 53,985 52,922
May-15 57,343 71,701
% Change 2016-2015 -5.86% -26.19%
May-16 642,246
May-15 519,877
% Change 2016-2015 23.54%
May-16
May-15
% Change 2016-2015 -16% n/a -5% 0% -6% -14% -3% -11% -12% -12% -9% -10% -25% -4% -19% -3% -13% -4% -10% 9% n/a
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Statistical Summary – June 21, 2016 Nashville Public Library
Circulation Year-to-Date
550,000
May
4,658,984 FY15 4,881,997 FY16
450,000
419,028 2015 441,359 2016
350,000
5.33%
250,000 Jun
Jul
Aug
Sep
Oct
Nov Dec
Jan
Feb Mar Apr May
On Site Computer & Wireless Usage Year-to-Date
200,000
May
1,199,232 FY15 1,204,373 FY16
150,000
129,044 2015 106,907 2016
100,000
-17.15%
50,000 Jun
Jul
Aug Sep
Oct
Nov Dec
Jan
Feb Mar Apr May
Visits Year-to-Date 3,128,225 FY15 3,018,966 FY16
350,000
May
300,000
275,458 FY15 272,231 FY16
250,000
-1.17%
200,000 Jun
Jul
Aug Sep
Oct
Nov Dec
Jan
Feb Mar Apr May
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Statistical Summary – June 21, 2016 Nashville Public Library
New Card Registrations Year-to-Date 40,138 FY15 62,870 FY16
40,000
May
30,000 20,000
2,867 FY15 2,832 FY16
10,000
-1.22%
0 Jun
Jul
Aug
Sep
Oct
Nov Dec
Jan
Feb Mar Apr May
Total Programs Year-to-Date 8,801 FY15 10,482 FY16
May
1,300
972 2015 1,021 2016
800
5.04%
300 Jun
Year-to-Date 299,619 FY15 290,590 FY16
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Total Program Attendance
May
40,000
30,000
37,224 FY15 27,321 FY16
20,000
-26.60%
10,000
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Total Website Visits Year-to-Date 5,002,664 FY15 6,304,004 FY16
700,000
May
600,000 500,000
519,877 2015 642,246 2016
400,000
23.54%
300,000 Jun
Jul
Aug
Sep
Oct
Nov Dec
Jan
Feb Mar Apr May
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Financial Overview – June 21, 2016 Nashville Public Library Metro Government of Nashville Monthly Budget Accountability Report As of May 31, 2016 Public Library GSD-General - Operating PY Budget PY Actuals PY% Prior Year Thru Thru Thru Prior YTD Budget Current Mo. Current Mo. Current Mo. Variance
Current Annual Budget
CY Budget Actuals YTD % Thru Current Mo. Thru Thru YTD Current Mo. Actuals Current Mo. Current Mo. Variance
Variance Explanation
EXPENSES: Salaries:
Regular Pay
Overtime
All Other Salary Codes
Total Salaries
10,728,000
9,834,000
9,147,945
93.0%
35,300
32,358
60,593
187.3%
1,215,300
1,114,025
1,039,682
11,978,600 10,980,383 10,248,220
Fringes
4,839,500
4,436,208
4,567,126
Other Expenses: Utilities Professional & Purchased Services
1,643,100 1,925,400
1,506,175 1,764,950
1,230,079 1,503,543
Travel, Tuition & Dues Communications
Repairs & Maintenance Services Internal Service Fees All Other Expenses
TOTAL EXPENSES PROGRAM REVENUE: Charges, Commissions & Fees Other Governments & Agencies Federal Direct Fed Through State Pass-Through Fed Through Other Pass-Through State Direct Other Government & Agencies Subtotal Other Governments & Agencies Other Program Revenue TOTAL PROGRAM REVENUE NON-PROGRAM REVENUE: Property Taxes Local Option Sales Tax Other Tax, Licences & Permits Fines, Forfeits & Penalties Compensation from Property TOTAL NON-PROGRAM REVENUE Transfers From Other Funds & Units TOTAL REVENUE AND TRANSFERS SUMMARY OF POSITIONS: Total Authorized Positions - Oper Fd Total Filled Positions Total Vacant Positions
17,700 593,400
16,225 543,950
60,292 856,223
483,100 1,148,300 1,818,900
442,842 1,052,608 1,667,325
425,897 1,047,447 1,723,519
24,448,000 22,410,666 21,662,346
686,055 12,338,700 11,310,475
-28,235
890,783
9,771,718
35,300
32,358
3,192
48,869
93.3%
74,343 1,215,300
1,114,025
113,498
1,655,020
93.3%
732,163 13,589,300
12,456,858
103.0% -130,918 5,301,100
81.7% 85.2%
276,096 1,643,100 261,407 2,279,400
371.6% -44,067 157.4% -312,273
1,007,473 11,475,607
86.4% 1,538,757
151.0%
148.6% -540,995
92.1%
4,859,342
435,320
4,794,667
98.7%
1,506,175 2,089,450
103,113 475,769
1,189,121 2,146,103
78.9% 102.7%
62,700 598,400
57,475 548,533
96.2% 99.5% 103.4%
16,945 493,100 5,161 1,331,300 -56,194 2,196,400
452,008 1,220,358 2,013,367
96.7%
748,320 27,494,800
25,203,566
5,136 65,288
119,853 110,825 240,087
90,823 454,627
158.0% 82.9%
595,560 1,220,819 1,526,545
131.8% 100.0% 75.8%
2,562,864 23,493,872
-16,511
93.2%
981,251
LIB is at 86.4% thru MAY. Vacancies are being filled as quickly as possible. However, NPL will keep an eye on expenditures. LIB is over budget at 151.0% thur MAY. With staffing levels, OT is necessary at times to fulfill NPL needs especially with Maintenance and Security issues. LIB is 148.6% thru MAY. This is not unusual for this time of year after summer vacations. NPL expects this line item to even out over the FY. LIB is at 92.1% of total budgeted salaries thru MAY. With vacancies being filled, OT and vacation leave, currently NPL is on budget. However, NPL will monitor expenditures closely throughout the FY.
Fringe is at 98.7% thru MAY due to higher overall fringe costs. LIB does not have 64,675 much control over fringe costs.
317,054 -56,653 Travel is currently under budget. However, monthly parking passes for Main employees are the biggest expense and we anticipate being over at the end of the FY -33,348 in this line item. 93,906 LIB is at 131.8% of budget thru MAY. W/O 4% funds for major repairs during the warmer months we are experiencing above avg repair costs. LIB will monitor -143,552 closely. -461 Internal Service Fees have been posted. 486,822 Library is under budget (93.2%) for FY16 YTD. NPL will monitor ALL expenditures closely as the fiscal year progresses to 1,709,694 ensure we are on budget by year end.
450,900
413,325
373,405
90.3%
39,920
427,500
391,875
31,837
357,502
91.2%
34,373
0 0 0 0 0 0 0 450,900
0 0 0 0 0 0 0 413,325
0 0 0 0 0 0 0 373,405
0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 90.3%
0 0 0 0 0 0 0 39,920
0 0 0 0 0 0 0 427,500
0 0 0 0 0 0 0 391,875
0 0 0 0 0 0 0 31,837
0 0 0 0 0 0 0 357,502
0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 91.2%
0 0 0 0 0 0 0 34,373
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0.0% 0.0% 0.0% 0.0% 0.0% 0.0%
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0.0% 0.0% 0.0% 0.0% 0.0% 0.0%
0 0 0 0 0 0
0 450,900
0 413,325
0 373,405
0.0% 90.3%
0 39,920
0 427,500
0 391,875
0 31,837
0 357,502
0.0% 91.2%
0 34,373
380 351 29
SUMMARY OF VARIANCE:
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Personnel Summary – June 21, 2016 Nashville Public Library
May 2016 New Hires & Resignations
May 2016 New Hires Name
Classification
Gayer, Jeremy Roseberry, Rachel Awash, Zinash Harutyunyan, Anna
Property Guard 2 Program Coodinator Custodian 1 Admin Srvs Mgr
Hire Date 5/8/2016 5/8/2016 5/22/2016 5/22/2016
Location Security NAZA-temp Custodial Serv-Main NAZA
May 2016 Resignations Name
Classification
Cleveland, Anthony Vinson, Karen Scott, Shain Gomez, Diana Thomson, Amy Donahue, Jamie Limniatis, Christiana
Equipment Operator 1 Application Tech 1 Adm Srvs Officer 4 Library Page Program Specialist 1 Library Associate 1 Library Associate 1
Resignation Date 5/6/2016 5/13/2016 5/17/2016 5/19/2016 5/20/2016 5/26/2016 5/27/2016
Location Mailroom Limitless Libraries NAZA Reference-Main Public Tech Pruitt Edmondson Pike
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Personnel Summary – June 21, 2016 Nashville Public Library NPL Vacancies as of 05/31/2016 = Approved to fill by OMB = Requesting permission to fill from OMB = Vacancies that have not yet been requested to fill = New position vacancies to request Division / Branch 1 2 4 5 6 7 8 3 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29
NAZA BELLEVUE BORDX EP HERM SE SE BELLEVUE OP & MAIN-BR OP & MAIN-MN MAILROOM TECH SVCS TECH SVCS BELLEVUE BORDX EP PRUITT PUBLIC TECH PRUITT TEENS BORDX BORDX HADLEY REF REF LL TECH SVCS PUBLIC TECH HR IMP
Title ADMIN SVCS OFFICER 4 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CUSTODIAN 1 - Branch CUSTODIAN 1 - Main EQUIP OPERATOR 1 INFO SYSTEMS APP TECH 1 INFO SYSTEMS APP TECH 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 2 LIBRARY MGR 1 LIBRARY MGR 2 LIBRARY MGR 3 LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE OFFICE SUPPORT REP 3 OFFICE SUPPORT REP 3 PROGRAM SPEC 1 PROGRAM SPEC 2
Grade SR12 SR04 SR04 SR04 SR04 SR04 SR04 SR04 TG03 TG04 TG05 SR08 SR08 SR06 SR06 SR06 SR06 SR07 SR11 SR12 SR13 SR02 SR02 SR02 SR02 SR06 SR06 SR06 SR08
Name VACANT (S SCOTT) VACANT (H HUDSON) VACANT (D MCREYNOLDS) VACANT (E Piper) VACANT (C ELSASSER) VACANT (A PEARSON) VACANT - NEW FRIDAY OPENING VACANT (A MCQUEEN) VACANT (S CORLEW) VACANT (F.CARPENTER) VACANT (A CLEVELAND) VACANT (M JONES) VACANT (R WILSON) VACANT (K SHAW) VACANT - NEW FRIDAY OPENING VACANT (C LIMNIATIS) VACANT (J DONAHUE) VACANT (J MORROS) VACANT (I OKPARA) VACANT (A STROCK) VACANT (J HUNSICKER) VACANT - NEW FRIDAY OPENING VACANT (B CHRISTMON) VACANT (J ROBINSON) VACANT (D GOMEZ) VACANT (J MILLER) VACANT (M BAUDER) VACANT (A THOMSON) VACANT (L ELLISON)
FPS
FTE
F F F f F F F F F F F F F F F F F F F F F P P P P F F F F
1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.49 0.49 0.49 0.49 1.00 1.00 1.00 1.00
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Brief Area Updates – June 21, 2016 Nashville Public Library Administrative Services Report Safety/Security: May Security worked 9 after-hour special events in May, including Salon@615 and the Picnic with the Library. We conducted Safety & Security discussions at 6 library divisions/branch locations covering the new Safety & Security Information Handbook, fire extinguisher training, and open discussions about safety and/or security issues. Working on getting a training instructor for Pepper Spray Use. There were 43 Patron Incident Reports for the month of May, including: Ambulance calls — 4 Alarms — 2 (average after-hour calls has been 4/month) Patron Injures — 5 Suspicious Activity — 2 I.O.D. 1 Number of suspensions by conduct violation numbers: #4 — 1 #16 — 2 #5 — 1 #17 — 11 #6 — 1 #18 — 6 #8 — 2 #19 — 2 #13 — 1 #20 — 4 #14 — 1 #22 — 5 #15 — 1 Suspensions for May: # of patrons 1 5 4 19
# of days suspended 5 30 90 365
Delivery: May Main: Received 937 incoming UPS packages and sent 31 packages out UPS Ground 50 overnight packages received from FedEx, DHL, etc. Received 133 inserts of mail from the U.S. Post Office and sent 73 inserts of mail to Metro Mail for postage. 26 special deliveries from Ikon, Supply Room, Advance Supply, Firefly, etc. Branches: Moved 4,643 hold bins (148,576 items), 4,846 non-hold bins (155,072 items), 460 A/V bins (14,720 items) and 1125 Circulation bins (36,000 items). Grand total of 11,074 bins moved, a total item count of 354,368 with an average of 527 bins and 16,875 items moved per day. Sent 180 boxes to the Southern Book Debindery for recycling. 17 | P a g e
Daily complete Percentages: Holds 21 of 21 days for 100%
Building Maintenance: May Work Orders: 339 completed (78 preventive maintenance; 261 corrective) 159 open Completed Projects: Bordeaux: drained and refilled boiler system for chemistry; drained and refilled chiller system for chemistry; repaired heat leak over vending area (SM Lawrence); PM cleaned Air Handler coils (11); PM Air Handler fan motors & belts (11); PM boiler pumps; PM chiller pump; repaired Meeting RM sink leak (Dowdle Construction); PM electrical system check; cleaned both outside air intake grills; cleaned chiller coils (SM Lawrence) Donelson: PM electrical system check; repaired lights in book sale room East: cleared meeting room humidifier drain line; repaired hinges on emergency exit gate Edgehill: PM electrical system check; repaired handicapped door (Door Tech) Edmondson: repaired roof leak (RSS Roofing); replaced damaged ceiling tiles from roof leak; NES power surge 5/6/16; PM cleaned Zone Air Handler coils (16); replaced all exterior wall pack lights Goodlettsville: PM cleaned Zone Air Handler coils (16); PM electrical system check Green Hills: repaired roof leak (RSS Roofing); installed new exterior ash tray; performed fire hydrant test/maintenance; PM electrical system check; tightened all chiller electrical connections; cleaned chiller coils (SM Lawrence) Hadley Park: PM electrical system check Hermitage: tightened all chiller electrical connections; PM electrical system check; performed fire hydrant test/maintenance; cleaned chiller coils (SM Lawrence) Inglewood: worked interior and exterior lights; worked flower beds; PM electrical system check Looby: installed emergency eye wash station; PM electrical system check Madison: tightened all chiller electrical connections; repaired AHU 8 reheat control (Lee Co.); replaced air handler return fan motor bearings (Lee Co.); replace air handler return fan flexible boot (Lee Co.); replaced chiller TXV valve (Lee Co.); performed fire hydrant test/maintenance; PM electrical system check; PM verify air handler return duct hardware cloth is clear Main: repaired electrical short to Admin Services (Southeast Electric, etc.); lights for puppet display west mezzanine gallery; repaired water fountains 3rd floor west; repaired Provence door; repaired center brass main entry door; repaired dock roll up from U.S. Postal Service damage; relocated Donor portrait; replaced courtyard lights; supported Foundation courtyard after hours event; repaired Nashville RM lights west; PM on AHU 1 & 2; PM on heat pumps 3 & 4; PM on chilled water pumps 3 & 4; painted gallery (Boulton Paint); dismantled lockers on 3rd floor west; removed various interior signage and repaired wall; replaced VAV 2-39 coil, renovation (Lee Co.); repaired NAE 2 communication due to construction (Johnson Controls); replaced exhaust fan 3 motor North: PM electrical system check Old Hickory: PM electrical system check Pruitt: PM electrical system check Richland Park: repaired AHU 1 fan controls; cleared AHU 1 drain pan; PM electrical system check Thompson Lane: emergency repair, Children's AC; PM electrical system check Open Projects: Bordeaux: AHU 11 replace reheat solenoid ( SM Lawrence); AHU 8 (data rm) enlarge air return (SM Lawrence); AHU 3 replace reheat solenoid (SM Lawrence); all 11 air handlers: verify outside air dampers open properly (SM Lawrence); repair automatic entry doors (Door Tech) 18 | P a g e
East: install new handicapped door and controls (renovation); clean condensing coils (Lee Co.) Edmondson: repair chiller circuit 2, waiting on parts (SM Lawrence); replace VAV 16 reheat controller; replace VAV 12 reheat controller Goodlettsville: re-establish SANYO HVAC communication Green Hills: boiler make up regulator (SM Lawrence) Madison: repair VAV 6 damper control (Lee Co.) Main Library: repair damage to tree bed by book statue; replace water fountains 3rd floor; replace damper actuator VAV 1-34 (Lee Co.); VAV 1-1 damper actuator (Lee Co.); VAV 1-2 repair reheat actuator (Lee Co.); VAV 1-3 replace reheat (Lee Co.); VAV 1-6 replace damper actuator (Lee Co.); VAV 1-8 damper actuator (Lee Co.); VAV 1-43 replace reheat solenoid (Lee Co.) North: clean AHU 1 coils (Lee Co.); clean AHU 2 coils (Lee Co.)
Finance/HR: Finance - As we near fiscal year end, Administration is waiting to have a finalized budget for FY17. Payments are being processed as quickly as possible to fulfill year end deadlines. HR – positions that have been approved to fill are being processed, interviews done and new hires are coming on board as soon as possible before the end of the fiscal year.
Branch Services Report Nashville Public Library’s Facilities Master Plan The 25 year Facilities Master Plan now has a webpage on the Nashville Public Library website. The page contains an outline of the Master Plan, information on the first two public meetings, a place for the public to leave us their feedback, and links to read the Master Plan. We have provided two platforms for reading the document including PDF and Issuu. The first two meetings will take place in July, the first on July 13 at Bordeaux Branch Library at 5:00 pm. The second meeting will take place at the Main Library on July 20 at 12:00 pm. The webpage and public meetings will offer the public with two opportunities to provide us with valuable feedback. Added Branch Hours As part of the FY2016-2017 proposed budget to add Friday hours to five more locations regional managers are working with branch managers at Goodlettsville, Inglewood, Donelson, Thompson Lane, and Richland Park to increase hours as follows: CURRENT Monday Tuesday Wednesday Thursday Friday Saturday Sunday
10:00 a.m. – 6:00 p.m. Noon – 8:00 p.m. 10:00 a.m. – 6:00 p.m. Noon – 8:00 p.m. CLOSED 10:00 a.m. – 5:00 p.m. CLOSED
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NEW
(effective September 9, 2016)
Monday Tuesday Wednesday Thursday Friday Saturday Sunday
10:00 a.m. – 8:00 p.m. 10:00 a.m. – 8:00 p.m. 10:00 a.m. – 8:00 p.m. 10:00 a.m. – 8:00 p.m. 10:00 a.m. – 6:00 p.m. 10:00 a.m. – 5:00 p.m. CLOSED
In addition to Friday hours, adding evening hours on Monday and Wednesday and opening morning on Tuesday and Thursdays represents a 20% overall increase in service hours for these 5 locations. Branch Staffing and Hiring Branches currently have 16 staff vacancies plus 8 new positions for Friday hours pending Metro Council approval of the FY16-17 budget. We have recently posted for several positions so we will have fresh applications. We have panels actively interviewing for Circulation Assistant and Library Associate 1 vacancies. We are also back to round 5 of recruiting for the regional manager for the Bordeaux regional branch library. We hope to fill many of these position in July and have new staff training by the end of August.
Main Report Programs The Summer Challenge is off to a big start. The city goal is to read a total of 5,000,000 minutes. As of June 1, we were already approaching 2,000,000 minutes read. Throughout the summer Children’s division staff will be visiting 12 outreach sites to provide programming and access to library materials. This includes a partnership with MNPS to provide services during their new summer feeding program. We also will be visiting several feeding sites that are sponsored by Second Harvest food bank. In May the Children’s staff teamed up with the Foundation to host the first annual Picnic with the Library. We saw many new families and processed some new library card applications. Patrons were most impressed with the parts of the Picnic that happen every day in the library: the staff, the puppets, the collection, and the space. In a continuous effort to educate both patrons and staff about the importance of online privacy, staff from Popular Materials and Special Collections divisions co-presented a successful Internet Privacy Workshop in conjunction with ALA’s Choose Privacy Week. Sandy met with administrative staff to discuss needed ADA accommodation throughout the library system. She is working to make sure our branch locations have the software and hardware needed as well as making efforts to provide programming accommodations.
Collections With several programs planned throughout the summer, The NPL Seed Exchange continues to bring in more and new people to the library. Staff promoted the program at the Downtown Farmer’s Market this month. 20 | P a g e
The Special Collections division provided Iroquois Steeplechase photos from the Banner Collection for the May edition of NFOCUS as well as an upcoming book about the Steeplechase.
Communications In May 2016, the Library unveiled results of a Library Return on Investment (ROI) study. NPL/F commissioned the Nashville Chamber of Commerce to conduct this study in order to answer one, burning question: How do you put a price on the resources, opportunities, and experiences made possible through NPL/F? In other words, when taxpayers and private donors put their money into their public Library, what’s their return on investment? The answers we discovered made for a great story to tell. The MarComm Department (Marketing & Communications) collaborated with the Foundation and the Library’s website team to execute a three-week integrated marketing campaign. Here are the results: Nearly 38,000 social media users saw our content and/or responded with their own testimonials about how they save money at NPL The Tennessean, Green Hills News, Belle Meade News, West Meade News, Bellevue News, Westside News, Donelson News, Hermitage News, and Nashville Today covered the story – plus, Ms. Cheap did an extensive piece on how to save money with a library card, and The Tennessean ran a guest editorial by Kent Oliver in addition to the paper’s own coverage Library website users saw ROI content there 741 times
Community Engagement Puppet Truck – 55 programs for 4489 folks. Performed for TN Craft, TN Disabilities Mega Conference, Harding Academy, Apollo Middle, The Blakeford at Green Hills and at the Picnic with the Library fundraiser.
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Bringing Books to Life – 34 programs for 688 attendees. Met with TN Foreign Language Institute’s Camp Illuminate to plan a future collaboration. BBTL presented at TN Early Childhood Training Alliance’s (TECTA) Summer Research Institute. One participant commented that the workshop was the highlight of the conference for her! Participated in Alignment Nashville and Nashville Public Television’s Grad Nation Summit. The 130th Loving & Learning workshop for FY16 was scheduled, clearly demonstrating the need for research-based, informative and fun workshops for families on early literacy. Adult Literacy – 25 programs to 213 people. Computer classes to 94 learners at Project Return, Martha O’Bryan, Room in the Inn and Cole Elementary FRC. Hosted 3 professional development events serving 20 instructors and volunteers, facilitated our Communities of Best Practice teaching conversations, and launched the new summer series Adult Lit Summer Meetups. Megan was a featured speaker/panelist at several large events including the Grad Nation Summit with 130 attendees, and in Library Journal’s webinar series about ELLs in Libraries to 850 listeners across the country. Megan will create and facilitate a national work group for adult literacy in libraries to promote sharing of best practices between programs. NAZA – New Coordinator, Anna Harutyunyan, has met with Mayor Barry and has had an orientation session with Francie Hunt, NPL Board liaison to the NAZA Leadership Council. Outgoing coordinator, Candy Markman, retires June 30. Studio – Studio hosted the digital inclusion PSA screening party, where winning students and their families came to tour the studio, view the winning submissions, and receive their prizes. Be Well at NPL – Established partnership between Vanderbilt Dietetic Interns, Second Harvest Food Bank, and NPL to provide 18 library nutrition education programs for the upcoming year. Small World Yoga will provide volunteer instructors at all 6 target branches. Connected with Organized Neighbors of Edgehill, and were invited to Edgehill Apartments mother’s day celebration where 50 women learned about library health programming. Digital inclusion – MNPS will recruit A3 teams to be trained by NPL in order to train families at their schools, increasing opportunities for education significantly. Connect Home is starting the second pilot in the Edgehill area. Production Services – Edited and uploaded 4 Salon events to NPL’s YouTube page. Closely monitoring onsite renovation of new Production Services suite on the 2nd floor of the Main Library. AV Conservation is moving forward and NPLF received a major grant for the digitization of a nitrate film containing important historic Nashville footage. Planning and AV room designs and tech riders completed for every space allocated to the June International Puppet Festival. Nashville Reads – 200 people attended the James McBride event; 1,200 participated in other Reads programs. Five hundred MNPS students read The Color of Water for class or a school book club. Salon – 4 Salons: Kate DiCamillo (235), Steve Case (174), Louise Erdrich/Jane Hamilton (115), Richard Russo (185).
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New Business Nashville Public Library Nashville Public Library Board June 21, 2016 Resolution Title: Pay Increase for Kent Oliver History/Background/Discussion: The Library Director, per Metro Civil Service Rules is entitled to any incremental increase that is across the board to all Metro employees and approved by Metro Council. However, any pay increase above that which is received by all employees must be approved by the Library Board. On June 21, 2016 Metro Council will vote on a 3.1% across the board increase for all Metro employees effective July 1, 2016. Additionally, Metro Council will also vote on an additional 3% pay increase for all open range employees to include upper management level employees. Due to Kent Oliver being the library director and appointed to the position by the Library Board his salary is set by the Library Board, per Metro Civil Services Rules he is not considered an open range employee therefore not eligible for the additional 3% pay increase unless authorized by the Library Board. Recommendation: The Library Director receives the additional 3% increase (or Metro Council revised increase) along with all other open range employees effective July 1, 2016. Draftor(s): Susan Drye, Assistant Director for Administrative Services Person(s) Responsible for Implementation: Susan Drye
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RESOLUTION 2016-06.01 3% Pay Increase for Library Director Kent Oliver WHEREAS, the library wishes to compensate the Library Director the same additional 3% or Council revised increase given to all other open range employees effective July 1, 2016, and WHEREAS, any pay increase above those increases allotted to all Metro Employees by the Metro Council must be approved by the Library Board; NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board of Trustees that the 3% pay increase or Council revised increase given to all other open range employees for Library Director Kent Oliver is approved effective July 1, 2016.
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