May 2014 npl board packet by Nashville Public Library

NASHVILLE PUBLIC LIBRARY Board of Trustees Meeting May 20, 2014

Nashville Public Library Board of Trustees Agenda May 20, 2014 Main Library 615 Church Street Nashville TN 37219 Board Room - 12:00 Noon I.

Call to order / Roll Call

II.

Metro Ordinance Required to be announced at all Board Meetings – Board Chair, Keith Simmons a. “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”

III.

Introduce Visitors

IV.

Public Comment

Board Chair Comments – Keith Simmons

VI.

Approval of Minutes: April 15, 2014…………………..……………………………………….…………pg. 1 – 4

VII.

Library Director Report a. Library Director, Kent Oliver

VIII.

Staff Reports a. Library Card Changes – Jena Schmid

IX.

Art/Gifts Committee Report – Robert Oermann / Liz Coleman……………….……………….pg. 5 – 8

Old Business a. Food and Drink Policy – Kent Oliver

XI.

New Business a. Nashville Public Library Foundation – Tari Hughes

XII.

Adjournment followed by a Tour of the Main Library 3rd Floor Renovations

Next Board of Trustees Meeting 12:00 Noon – June 17, 2014 Southeast Branch Library – Meeting Room 2325 Hickory Highlands Drive Nashville TN 37013

NASHVILLE PUBLIC LIBRARY A City with a Great Library is a Great City ® LIBRARY BOARD MINUTES April 15, 2014 12:00 Noon Donelson Branch Library, 2315 Lebanon Road, Nashville, TN 37214 Members Present:

Keith Simmons, Margaret Ann Robinson, Lucy Haynes, Joyce Searcy, Francie Hunt and Robert Oermann

Members Absent:

Sepi Khansari

Library Staff:

Kent Oliver, Elyse Adler, Susan Drye, Tricia Bengel, Jena Schmid, Lindsey Patrick, Sarah Squires, Andrea Fanta, Chris Morin and Beth Deeb

Also Present:

Robin Veenstra-VanderWeele, Mayor’s Office Corey Harkey, Metro Department of Law Attorney

Visitors:

Mark Naccarato, SEIU Representative

Call to Order / Roll Call Keith Simmons called the meeting to order at 12:00 p.m.

II.

Metro Ordinance required to be announced at all Board Meetings – Board Chair, Keith Simmons “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”

III. Approval of Minutes: February 18, 2014 Robert Oermann moved for approval of the minutes from the February meeting; the motion was seconded by Joyce Searcy and passed unanimously. IV. Library Director Report—Kent Oliver, Library Director a. Mr. Oliver reported that he recently participated in the Chamber’s leadership trip to Vancouver, where attendees visited the iconic public library. There was also a lot of emphasis on the city’s mass transit system and reputation as a “green” city. b. The Studio NPL opening at the Green Hills Branch was a huge success, with 75-100 teens in attendance. Mr. Oliver thanked the Green Hills Friends, the Foundation, and Metro for their support of this new teen space. c. The Metro Office of Innovation and IT departments recently launched an open data initiative, and the library’s information will be added. 1|Page

d. Several branches will serve as election sites on May 6: Bordeaux, Main, Edgehill, Madison, Green Hills and Southeast. e. The library card application is being refined so that it is easier and quicker for patrons to complete. This will be especially useful at offsite events. f. The Government Documents department will no longer collect print materials. Vanderbilt University is also a government documents depository, so Nashvillians will still have access to those materials. g. The ACA enrollment at the library received a lot of good press coverage, and Mr. Oliver thanked the staff for making this a strong library program. Navigators and volunteers will continue to offer programs twice a month in preparation for open enrollment in November. h. The Encyclopedia Nashville project is underway again, and Jena Schmid will serve on the Executive Committee. i. The Main Library will open one hour late on Saturday, April 26 due to road closures associated with the Music City Marathon. j. Wishing Chair Productions will be taking String City to the Magdeburg, Germany puppet festival. The trip is being funded in part by the Convention and Visitors Bureau and Sister Cities of Nashville. k. Mr. Oliver noted that circulation was up last month, partly due to an increase in music downloads through Hoopla, a popular new service for video, music, and audiobooks. He also noted that visits and circulation do not necessarily correspond, since there are always events like voting or renovations affecting library visits. V.

Staff Reports a. Donelson Branch Library—Chris Morin Chris Morin, Donelson Branch Manager, explained that the branch was built in 1966 and currently serves a mix of senior adults, young families, and downtown workers who use the branch as a holds pickup location due to its convenient location. The branch has excellent volunteer help, including a community beautification group that oversees the landscaping and gardening. The branch’s two main challenges are the difficulty of entering and exiting the branch from Lebanon Pike, and some original shelving that is too high for patrons to easily access.

VI. Old Business a. FY2014/15 Budget Process Update—Kent Oliver Mr. Oliver reported that the recent budget hearing with the Mayor went well. There is an agenda item in Council on a 4% bill, which includes $1.5 million for books and materials. If approved, that will result in an overall materials budget of $3 million. b. Building Projects Update—Kent Oliver The west side of the third floor of the Main Library is a construction zone. The Archives should be finished by late May and the remainder of the third floor renovations (carpeting, the new Interlibrary Loan offices) completed by the end of July. The new Studio space is also being framed as part of this project. The Southeast and Bellevue projects are both on time, and there are many other branch renovations in the works, including Pruitt (April/May) and North (August). c. Strategic Planning Update—Kent Oliver Mr. Oliver will send the updated Strategic Plan document to the Board, but he highlighted some of the progress that has been made thus far: a second Puppet Truck, a roadmap for the Studio NPL project, the creation of high-quality programming standards, 2|Page

increased partners and branch participation in Nashville Reads, a new catalog, a Lucky Day collection at all branches, security improvements, and more. VII. New Business a. Board Appointment—Kent Oliver Mr. Oliver was pleased to announce that the Mayor reappointed Francie Hunt for another term on the Board. b. Election of Board Officers—Keith Simmons Library Board officers have one-year renewable terms; Mr. Simmons opened the floor for nominations. Mr. Oermann nominated the current officers by acclimation: Mr. Simmons as President, Margaret Ann Robinson as Vice President, and Lucy Haynes as Secretary. Ms. Hunt seconded the nomination, and it passed unanimously. c. Summer Learning Challenge Amnesty Resolution—Jena Schmid Ms. Schmid introduced Children’s Manager Lindsey Patrick to present this year’s summer learning program. This summer, staff will be focusing much more on people who are not already library patrons. This effort will include visits to Second Harvest and Metro Action Commission summer food sites (including weekly visits to Martha O’Bryan), sending books home with the Second Harvest backpack program, and possibly opening some school libraries a few times during the summer for children who can’t get to their local branch library. In addition, Ms. Schmid explained, the library wanted to create a special prize for meeting the citywide reading goal of 500,000 points. The proposed prize is a Fine Amnesty Week, August 16-23, for anyone who participated in Summer Learning. This will encourage new patrons to participate, as well as provide patrons who are unable to take advantage of the Food for Fines program with another way to get their card in good standing. Ms. Haynes moved for approval of the resolution, Ms. Searcy seconded the motion, and it passed unanimously.

Nashville Public Library Board April 15, 2014 Resolution Title: Summer Learning Challenge Fine Amnesty History/Background/Discussion: The Nashville Public Library’s Summer Learning Challenge encourages patrons to participate in various literacy, community, and cultural activities over the summer by rewarding points for completing a series of goals. The city-wide goal is to earn 500,000 points. If reached, the Library would like to offer a fine amnesty week, August 16th – August 23rd to participating patrons. Objectives of the Fine Amnesty Week:  To increase awareness and excitement about Summer Learning  To motivate a city-wide initiative to participate  To encourage patrons who otherwise would not participate in Summer Learning  To provided library patrons, particularly children and teens, who are unable to take advantage of the Food for Fines program, with another way to get their card in good standing and to continue to checkout library materials 3|Page



To get lost library materials back to the library and into circulation

Based on past Food for Fines program participation, it is estimated that the total fines waived would be close to $25,000. Recommendation: The Board approves the proposed fine amnesty week for Summer Learning Challenge participants. Draftor(s): Jena Schmid, Associate Director for the Main Library Person(s) Responsible for Implementation: Lindsey Patrick, Children’s Library Manager

RESOLUTION 2013-04.01 Summer Learning Challenge Fine Amnesty WHEREAS, the mission of the Nashville Public Library is to “Inspire Reading, Advance Learning and Connect our Community”, and WHEREAS, Libraries contribute to the intellectual growth of children and teens during the summer through reading programs, and WHEREAS, the Fine Amnesty Week is designed to be a special community-wide effort and will spread goodwill throughout the community, and WHEREAS, an amnesty program has proven to be popular and successful by giving library patrons who have fallen behind the opportunity to return to good standing and thus again make use of beneficial library resources; NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board of Trustees that the Board wishes to reward participants of the Summer Learning Challenge for reaching city-wide goals by authorizing a fines amnesty period as specified above August 16 – August 23, 2014. d. Board Retreat Discussion—Keith Simmons Mr. Simmons proposed that a half-day Board retreat be planned annually. This year’s retreat will take place on a Friday afternoon during the summer and will focus on the strategic plan; Bernadette Hugan will send out some potential dates. e. Board Meeting Dates FY2014/15 Board Meeting dates and locations for the upcoming fiscal year are listed on page 19, and locations will include the new Bellevue branch and the renovated Looby and Hadley Park branches. VIII. Adjournment The meeting adjourned at 12:58 p.m. Next Board Meeting—Noon, May 20, 2014 Main Library Board Room 615 Church Street, Nashville TN 37219 Respectfully submitted by Beth Deeb 4|Page

Art/Gifts Committee Report – May 20, 2014

2014/2015 Exhibits

Eudora Welty: Photographs from the 1930s and '40s Art Gallery September 5 – November 2, 2014 Eudora Welty is one of America's most celebrated and beloved authors. Before gaining fame through her writing, she was an aspiring photographer whose photographs from the 1930s and ‘40s have since become modern day classics. This exhibition, with support from the Eudora Welty Foundation, focuses on Welty's most productive period as a photographer and features a large selection of vintage prints from the collection of the Welty family.

Our Town Project Courtyard Gallery October 2014 – March 2015 Bryce McCloud has been working with the Metro Arts Commission on a community-wide art public art project, the goal of which is to create a portrait of Nashville through a visual conversation of portraits made by its citizens. For one year the Our Town mobile cart has been traveling around Davidson County helping people to create their own self-portraits for the project. The cart has visited several NPL locations in its journey. This exhibit will include artwork by a wide range of Nashvillians as well as photographs of the people who made the art. 5|Page

Paper, Thread, and Trash: A Collection of Art Books Made from Reuse Art Gallery December 2014 â&#x20AC;&#x201C; March 2015 We live in a disposable society. Packaging and broken items go in to the trash without a second thought. Things come packaged 5 to 6 times before they can be opened and used. What if artists took that excess, that waste, and showed us how to make use of it, make art? A select group of 5 to 10 Tennessee Artists, including Courtney Adair Johnson, Nance Cooley, Katie Gonzalez, Megan Kelley, and Lesley Patterson Marx, address this in Paper, Thread, and Trash by making art books from reuse. Books are typically made of board, paper, thread, a little glue, pictures, and images. Book Artists like to push the boundaries of typical bookmaking using unorthodox material, so why not our trash, our excess?

The Maurice Sendak Memorial Exhibition May 15 â&#x20AC;&#x201C; June 28, 2015 The Maurice Sendak Memorial Exhibition is a retrospective of original works by Maurice Sendak, celebrating the 50th anniversary of the publication of Where the Wild Things Are. Presidents, illustrators, friends and celebrities have shared a quote about the renowned author; how he inspired them, influenced their careers and touched their lives. The quotes are presented together with the artwork, offering viewers food for thought as well as a feast for their eyes.

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DeLoss McGraw Art Gallery May – August 2015 DeLoss McGraw’s chairs are a highlight of the Children’s area at Main and he has had very popular exhibits at the library in 2001 and 2009. For this exhibit we will focus on his series of posters about authors, incorporating text from their books, as well as his series on James Joyce.

Shaping Healthy Communities Design Challenge Courtyard Gallery July - September 2015 Architecture, planning, urban and landscape design all shape the built environment and impact public health – for better and worse. The Nashville Civic Design Center is implementing the Shaping Healthy Communities Design Challenge, a site-based collaborative design process that engages multidisciplinary teams to create design concepts for various locations throughout Metropolitan Nashville-Davidson County, using Nashville as a case study to explore ways to improve public health and livability through community collaboration and design excellence. The Challenge will culminate in a “PechaKucha” public presentation by each design team and the resulting work will be included in the exhibition.

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Other future exhibits Hiding in Plain Sight Art Gallery 2015/2016 This is a collaborative exhibit of photographs and text about places related to Nashville’s history that are “Hiding in Plain Sight.” Library Artist Anna Jaap will provide the photographs, taken over a year-long period, and local music historian Robert Oermann will provide the sites and information about them. StoryCorps: Nashville’s New Faces Courtyard Gallery Fall/Winter 2015/2016 The library has been participating in a StoryCorps@Your Library project, specifically focusing on documenting the immigrant experience of people currently living in Nashville. This project will take powerful quotations from these insightful and heartfelt conversations and display them as visual art, using letterpress and other printing techniques. Carrie McGee Art Gallery 2016 Carrie McGee is one of the library’s newest artists, having created Continuum for the Goodlettsville branch in 2011. Suspended above the information desk, Carrie McGee’s sculpture draws attention to a central focal point of the library. The work illuminates the library space and enlivens the viewer’s imagination by drawing connections between the rich history of Goodlettsville’s past and the vibrant community it is today. Gary Layda Courtyard Gallery 2016 Metro’s former photographer, Gary Layda, has given his archive to the library. This exhibit will highlight photographs from his nearly 30 year career with Metro.

Gift of Art – Bordeaux branch

Watercolor painting by Art Bacon – “In Tuxedo Junction”

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Statistical Summary â&#x20AC;&#x201C; May 20, 2014 Nashville Public Library

Circulation Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hearing Impaired Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park Downloadable Talking Library NPL Total

Apr-14 Circulation 22,022 6,678 10,404 5,224 2,432 38,778 15,119 44,592 1,847 702 27,171 7,850 2,781 14,513 58,389 2,487 3,338 703 9,079 14,792 8,029 295 96,782 4 394,011

Downloadable Materials eBooks Audio Books Video Music Magazines Hoopla Total

Cardholders New Registrations Volunteer Services Numver of Volunteers Volunteer Hours

Month Apr-14 Apr-13 % of Total Circulation 5.59% 21,936 1.69% 6,406 2.64% 10,505 5.59% 5,480 0.62% 2,905 9.84% 39,726 3.84% 15,473 11.32% 47,045 0.47% 1,844 0.18% 828 6.90% 28,960 1.99% 7,798 0.71% 3,024 6.90% 15,216 14.82% 57,752 0.63% 2,124 0.85% 3,596 0.18% 985 2.30% 9,817 3.75% 17,579 2.04% 8,676 0.07% 486 24.56% 49,994 2.0378% 7 358,162

Apr-14 Circulation 31,520 11,133 226 46,504 4,294 3,105 93,677

Apr-14 1,870 Apr-14 263 2231.25

% Change 2014-2013 0.39% 4.25% -0.96% -4.67% -16.28% -2.39% -2.29% -5.21% 0.16% -15.22% -6.18% 0.67% -8.04% -4.62% 1.10% 17.09% -7.17% -28.63% -7.52% -15.85% -7.46% -39.30% 93.59% -42.86% 10.01%

Apr-14 Year-to-Date 224,741 66,064 107,394 52,188 22,071 407,450 152,968 481,161 20,855 6,461 298,265 84,812 25,135 153,087 611,920 21,244 17,081 10,717 96,158 173,837 84,492 4,455 709,939 39 3,832,534

Fiscal Year-to-Date Apr-13 Year-to-Date 225,638 75,688 111,077 49,886 37,205 375,865 158,961 465,684 23,616 6,818 301,308 81,034 38,222 170,842 590,609 26,033 39,659 9,308 101,945 180,912 84,297 4,796 458,980 61 3,618,444

Apr-13 Circulation 22,688 8,133 53 14,727 4,393 n/a 49,994

% Change 2014-2013 38.93% 36.89% 326.42% 215.77% -2.25% n/a 87.38%

Apr-14 Year-to-Date 29,457

Active Patron Cards 315,949

Apr-13 277 2314.25

% Change 2014-2013 -0.40% -12.72% -3.32% 4.61% -40.68% 8.40% -3.77% 3.32% -11.69% -5.24% -1.01% 4.66% -34.24% -10.39% 3.61% -18.40% -56.93% 15.14% -5.68% -3.91% 0.23% -7.11% 54.68% -36.07% 5.92%

% Change 2014-2013 -5.05% -3.59%

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Statistical Summary â&#x20AC;&#x201C; May 20, 2014 Nashville Public Library Pruitt partial month figures unavailable due to renovation. Visits Archives Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park NPL Total

Self-Check Activity Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park

Apr-14 Visits 2,062 12,570 9,867 13,234 8,233 4,019 25,300 8,766 20,846 4,007 16,334 9,726 10,549 28,642 65,311 4,479 3,898 0 18,741 13,463 8,490 3,124 291,661

Apr-13 Visits 2,134 15,455 8,626 14,108 8,447 4,626 20,137 19,481 20,628 4,518 16,157 12,392 12,744 22,083 52,822 8,536 5,468 6,941 12,644 13,881 9,223 5,549 296,600

Apr-14 Assisted Circulation 5,153 1,887 1,907 1,533 620 8,546 5,344 6,238 489 3,180 1,594 555 6,755 739 428 1,394 133 1,224 2,836 1,795 89

% Change 2014-2013 -3.37% -18.67% 14.39% -6.20% -2.53% -13.12% 25.64% -55.00% 1.06% -11.31% 1.10% -21.51% -17.22% 29.70% 23.64% -47.53% -28.71% -100.00% 48.22% -3.01% -7.95% -43.70% -1.67%

Apr-14 Circ / Visit n/a 1.75 0.68 0.79 0.63 0.61 1.53 1.72 2.14 0.46 1.66 0.81 0.26 0.51 0.90 0.56 0.86 #DIV/0! 0.48 1.10 0.95 0.09 1.02

Apr-14 Self-Check Circulation 12,247 3,054 6,067 2,280 1,177 20,532 6,224 26,851 764 17,585 4,961 1,613 5,098 14,244 1,220 1,425 50 5,800 8,748 4,572 69

Apr-13 Circ / Visit n/a 1.42 0.74 0.74 0.65 0.63 1.97 0.79 2.28 0.41 1.79 0.63 0.24 0.69 1.11 0.25 0.66 0.14 0.78 1.27 0.94 0.09 1.04

% Change 2014-2013 n/a 23.43% -8.87% 5.58% -2.19% -3.64% -22.31% 117.15% -6.21% 12.94% -7.19% 28.26% 11.10% -26.46% -18.42% 123.15% 30.21% #DIV/0! -37.60% -13.24% 0.53% 7.82% -1.92%

% Self-Check 70.39% 61.81% 76.08% 59.80% 65.50% 70.61% 53.80% 81.15% 60.97% 84.69% 75.68% 74.40% 43.01% 95.07% 74.03% 50.55% 27.32% 82.57% 75.52% 71.81% 43.67%

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Statistical Summary â&#x20AC;&#x201C; May 20, 2014 Nashville Public Library Hours Open Archives Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park NPL Total

Apr-14 Hours Open 176 176 217 176 176 176 217 176 217 176 217 176 176 217 238 176 176 72 176 217 176 96 3,996

Programming Adult Programs Teen Programs Children's Programs Total Programs Adult Attendance Teen Attendance Children's Attendance Total Attendance

Public Computer Use Total On SiteComputer Use Total Wireless Use

Website Visits Webserver

Apr-13 Hours Open 176 176 220 176 176 176 220 176 220 176 220 176 176 220 197 176 176 176 176 220 176 1,444 5,425

Apr-14 Circ / Hour n/a 125.13 30.77 59.11 29.68 13.82 178.70 85.90 205.49 10.49 125.21 44.60 15.80 66.88 248.28 14.13 18.97 9.76 51.59 68.17 45.62 3.07 103.14

Apr-13 Circ / Hour n/a 124.64 29.12 59.69 31.14 16.51 180.57 87.91 213.84 10.48 131.64 44.31 17.18 69.16 297.36 12.07 20.43 5.60 55.78 79.90 49.30 0.34 68.23

157 94 545 796

120 172 429 721

% Change 2014-2013 30.83% -45.35% 27.04% 10.40%

2,756 2,789 21,267 26,812

4,536 3,500 19,171 27,207

-39.24% -20.31% 10.93% -1.45%

Apr-14 65,001 19,150

Apr-13 64,844 16,123

% Change 2014-2013 0.24% 18.77%

Apr-13 443,005

% Change 2014-2013 -14.48%

Apr-14

Apr-13

Apr-14 378,840

% Change 2014-2013 n/a 0% 6% -1% -5% -16% -1% -2% -4% 0% -5% 1% -8% -3% -17% 17% -7% 74% -8% -15% -7% 813% 51%

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Statistical Summary â&#x20AC;&#x201C; May 20, 2014 Nashville Public Library

Circulation Year-to-Date 3,618,444 FY13 3,832,534 FY14

450,000

April

400,000 358,162 2013 394,011 2014

350,000 300,000

10.01%

250,000

May Jun

Jul

Aug Sep Oct Nov Dec Jan

Feb Mar Apr

On Site Computer & Wireless Usage Year-to-Date 836,177 FY13 856,839 FY14

110,000

April

90,000

80,967 2013 84,151 2014

70,000

3.93%

50,000

May Jun

Jul

Aug Sep Oct Nov Dec Jan

Feb Mar Apr

Visits Year-to-Date 3,076,060 FY13 2,902,794 FY14

500,000

April

400,000

296,600 2013 291,661 2014

300,000

-1.67%%

200,000 May Jun

Jul

Aug Sep Oct Nov Dec Jan

Feb Mar Apr

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Statistical Summary â&#x20AC;&#x201C; May 20, 2014 Nashville Public Library

New Card Registrations Year-to-Date 41,399 FY13 29,457 FY14

15,000

April

10,000

2,121 2013 1,870 2014

5,000

-11.83%

0 May Jun

Jul

Aug Sep

Oct Nov Dec

Jan

Feb Mar Apr

Total Programs Year-to-Date 5,959 FY13 6,573 FY14

900

April

700

721 2013 796 2014

500

10.40%

300 May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Jan

Feb

Mar

Apr

Total Program Attendance Year-to-Date

50,000

April

225,780 FY13 234,092 FY14

30,000

27,207 2013 26,812 2014

-1.45%

10,000 May Jun

Jul

Aug

Sep

Oct

Nov Dec

Jan

Feb Mar Apr

Total Website Visits Year-to-Date

600,000

April

4,938,579 FY13 4,436,238 FY14

500,000

443,005 2013 378,840 2014

400,000

-14.48%

300,000 May Jun

Jul

Aug Sep Oct Nov Dec Jan

Feb Mar Apr

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Financial Overview â&#x20AC;&#x201C; May 20, 2014 Nashville Public Library

Metro Government of Nashville Monthly Budget Accountability Report As of April 30, 2014 Public Library GSD-General - Operating PY Budget PY Actuals PY% Prior Year Thru Thru Thru Prior YTD Budget Current Mo. Current Mo. Current Mo. Variance

Current Annual Budget

CY Budget Actuals YTD % Thru Current Mo. Thru Thru Current Mo. Actuals Current Mo. Current Mo.

YTD Variance

Variance Explanation

EXPENSES: Salaries:

Regular Pay Overtime

9,693,900 45,300

8,078,250 37,750

7,827,757 20,971

96.9% 55.6%

250,493 16,779

9,987,800 45,300

8,323,167 37,750

721,772 2,156

7,686,695 16,013

92.4% 42.4%

All Other Salary Codes

1,140,500

950,417

1,448,902

152.4%

(498,485)

1,215,900

1,013,250

75,760

939,623

92.7%

10,879,700

9,066,417

102.6%

(231,213) 11,249,000

799,688

8,642,331

92.2%

LIB is at 92.4% thru APR. Most vacancies are being held open with fiscal year end nearing. LIB will 636,472 monitor closely. 21,737 LIB is at 92.7% thru APR. LIB will 73,627 monitor closely until fiscal year end. LIB is at 92.2% of total budgeted salaries thru APR . Most vacancies 731,836 are being held throughout FY14. Fringe is slightly over at 104.2% thru APR. LIB but does not have control over fringe costs but will monitor. In Jan a increase to fringe was given to all depts for 1.5% salary increase (160,095) effective 1/1/14

Total Salaries

9,297,630

9,374,167

Fringes

4,345,500

3,621,250

3,869,684

106.9%

(248,434)

4,536,400

3,780,333

376,265

3,940,428

104.2%

Other Expenses: Utilities

1,643,100

1,369,250

1,241,184

90.6%

128,066

1,643,100

1,369,250

125,740

1,261,519

92.1%

Professional & Purchased Services

533,700

444,750

356,293

80.1%

88,457

475,700

396,417

41,658

422,216

106.5%

Travel, Tuition & Dues Communications

17,700 587,900

14,750 489,917

22,006 327,103

149.2% 66.8%

(7,256) 162,814

17,700 587,900

14,750 489,917

3,707 14,872

35,416 467,471

240.1% 95.4%

478,700 1,251,600 1,755,500

398,917 1,043,000 1,462,917

413,038 999,959 1,413,901

103.5% 95.9% 96.6%

(14,121) 43,041 49,016

483,100 1,277,000 1,813,500

402,583 1,064,167 1,511,250

27,235 106,064 287,455

444,162 1,052,410 1,452,597

110.3% 98.9% 96.1%

100.2%

(29,630) 22,083,400 18,402,834

Repairs & Maintenance Services Internal Service Fees All Other Expenses

TOTAL EXPENSES PROGRAM REVENUE: Charges, Commissions & Fees Other Governments & Agencies Federal Direct Fed Through State Pass-Through Fed Through Other Pass-Through State Direct Other Government & Agencies Subtotal Other Governments & Agencies Other Program Revenue TOTAL PROGRAM REVENUE NON-PROGRAM REVENUE: Property Taxes Local Option Sales Tax Other Tax, Licences & Permits Fines, Forfeits & Penalties Compensation from Property TOTAL NON-PROGRAM REVENUE Transfers From Other Funds & Units TOTAL REVENUE AND TRANSFERS SUMMARY OF POSITIONS: Total Authorized Positions - Oper Fd Total Filled Positions Total Vacant Positions

21,493,400 17,911,168 17,940,798

475,400

396,167

373,511

396,167

1,782,684 17,718,550

35,247

94.3%

22,656

475,400 0 0 0 0 0 0 0 475,400

0 0 0 0 0 0 0 396,167

0 0 0 0 0 0 0 35,247

0 0 0 0 0 0

0 475,400

0 396,167

0 0 0 0 0 0 0 475,400

0 0 0 0 0 0 0 396,167

0 0 0 0 0 0 0 373,511

0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 94.3%

22,656

0 0 0 0 0 0

0.0% 0.0% 0.0% 0.0% 0.0% 0.0%

0 475,400

0 396,167

0 373,511

0.0% 94.3%

22,656

361,718

96.3%

107,731 LIB slighly over in this line item at 106.5% due to temp services needed (25,799) to sustain library services Most travel will occur in the spring 2014. Lib membership dues keep this figure over budget. However, LIB will (20,666) monitor. 22,446 LIB is over due to III library automation system payment in July and repairs to (41,579) facilities 11,757 58,653 Library appears to currently be under budget (96.3% in total) for FY14 YTD. LIB will continue to monitor all 684,284 expenditures closely.

91.3%

34,449

0 0 0 0 0 0 0 361,718

0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 91.3%

0 0 0 0 0 0 0 34,449

0 0 0 0 0 0

0.0% 0.0% 0.0% 0.0% 0.0% 0.0%

0 0 0 0 0 0

0 35,247

0 361,718

0.0% 91.3%

0 34,449

318 283 35

SUMMARY OF VARIANCE:

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Personnel Summary â&#x20AC;&#x201C; May 20, 2014 Nashville Public Library

April 2014 New Hires / Resignations New Hires Name

Classification

Hire Date

Odom, Lawrence Custodian 1 Christmon, Brennan Library Page Smethers, Paul Circulation Assistant I

Location 4/14/2014 4/14/2014 4/28/2014

Custodian-Branches transfer-MAC Hadley Park Circulation - Main

Resignations Name

Classification

Lindsay, Heather

Circulation Assistant 1

Hire Date

Location 4/29/2014

Green Hills

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Personnel Summary – May 20, 2014 Nashville Public Library NPL Vacancies as of 5/12/2014 = Approved to fill by OMB = Retirement Incentive Vacancies = Requesting permission to fill from OMB BU

Division / Branch

FPS

FTE

39103305

BELLEVUE

CIRCULATION ASSIST 1

SR04

VACANT (A DOUBET)

0.49

39103355

CIRC

CIRCULATION ASSIST 1

SR04

VACANT (N BILLINGS)

1.00

39103203

CIRC

CIRCULATION ASSIST 1

SR04

VACANT (T HARVEY)

1.00

39103340

GRN HILLS

CIRCULATION ASSIST 1

SR04

VACANT (A HEYD)

0.49

39103340

GRN HILLS

CIRCULATION ASSIST 1

SR04

VACANT (H LINDSAY)

0.50

39103340

GRN HILLS

CIRCULATION ASSIST 1

SR04

VACANT (K HOWELL)

1.00

39103303

HERM

CIRCULATION ASSIST 1

SR04

VACANT (K BASS)

1.00

39103380

CIRCULATION ASSIST 1

SR04

VACANT (F TAYLOR)

1.00

39103310

BORDX

CIRCULATION ASSIST 2

SR05

VACANT (M HOLT)

1.00

39103310

BORDX

CIRCULATION SUPV

SR06

VACANT (T WILSON)

1.00

39103303

HERM

CIRCULATION SUPV

SR06

VACANT (A SMITH)

1.00

39103305

BELLEVUE

LIBRARIAN 1

SR09

VACANT (K BRYANT)

1.00

39103360

MADISON

LIBRARIAN 1

SR09

VACANT (B HINDMAN)

1.00

39101070

NASH RM

LIBRARIAN 1

SR09

VACANT (J QUIER)

1.00

39103380

LIBRARIAN 1

SR09

VACANT (S LAKE)

0.50

39103206

CHILD

LIBRARY ASSOC 1

SR06

VACANT (J MILLER)

0.50

39101070

NASH RM

LIBRARY ASSOC 1

SR06

VACANT (T HOWERTON)

1.00

39103207

REF

LIBRARY ASSOC 1

SR06

VACANT (A NABOURS)

0.75

39103303

HERM

LIBRARY ASSOC 2

SR07

VACANT (A WRIGHT)

1.00

39101060

ILL

LIBRARY ASSOC 2

SR07

VACANT (M SHERRILL)

1.00

39103355

LOOBY

LIBRARY MGR 1

SR11

VACANT (J PIPER)

1.00

39103385

THOMP

LIBRARY MGR 1

SR11

VACANT (K BARBER)

1.00

39103304

ED PIKE

LIBRARY MGR 3

SR13

VACANT (R JAMES)

1.00

39103320

DONELS

LIBRARY PAGE

SR02

VACANT (M SANTANA)

0.49

39103304

ED PIKE

LIBRARY PAGE

SR02

VACANT (J BOULIE)

0.50

39103304

ED PIKE

LIBRARY PAGE

SR02

VACANT (K MOHAMMAD)

0.50

39103207

REF

LIBRARY PAGE

SR02

VACANT (E DERKACH)

0.49

39102000

MAILROOM

OFFICE SUP REP 1

SR04

VACANT (D COLLINS)

1.00

39101030

EMERG TECH

OFFICE SUP REP 2

SR05

VACANT (G DRYE)

1.00

39103335

GOOD

OFFICE SUPPORT REP 2

SR05

VACANT (S JOHNSON)

0.49

39103207

REF

PROGRAM COORDINATOR

SR09

VACANT (J MCCLANAHAN)

1.00

39104061

TALKING

RADIO ANNOUNCER

SR07

VACANT (L ADAMS)

1.00

39304094

NEIGH GRT

LIBRARY PAGE

SR02

VACANT (A CRUTCHFIELD)

0.38

39304094

NEIGH GRT

LIBRARY PAGE

SR02

VACANT (C KANG)

0.38

39304065

HR IMP

PROG SPEC 2

SR08

VACANT (L ELLISON)

1.00

Title

Grade

Name

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Brief Area Updates – May 20, 2014 Nashville Public Library Administrative Service Report 

Working with Metro and Library HR to get needed positions posted, interviews scheduled and new hires in place. We are trying to make progress but still carrying 35 vacancies. New hires will help ease workloads throughout the system and interviews are taking place.



Construction for the Main/Archives/Studio 3rd Floor renovations continues. Working with the Dowdle Construction Group and CPI to work out details as they arise in the remodel.



Pruitt Branch library is now closed and undergoing major renovations at that facility. Again, working with Dowdle Construction Group and CPI to work out details as they arise in the remodel.



Continuing work on Strategic Planning Goals. Have met with 5 different ad hoc groups and we are currently formulating processes, documents and plans for going forward.



Continuing budget process. Next and final step for FY15 will be the Metro Council Hearing on June 5, 2014 @ 5:30pm. Overall what the Mayor has proposed for our budget in FY15 is good and keeps the library moving forward especially to bring on two new and very much anticipated replacement branches.



Working with grounds crew and Branch Custodial Supervisor to ramp up grounds maintenance and mowing. April saw all facilities get the lawns mowed and put on schedule. Ground crews try, weather permitting, to mow each facility twice a month. Lawns should not be cut any lower than 4” and should be mowed around every 10 days. However, with staffing and weather, Library grounds crews are able to cut a minimum of every 14 days or so. I am monitoring and making sure the current schedule is adequate to meet the system’s needs and that branch lawns are routinely cut.

Branch Services Report Branch Staffing Branch Services promoted one staff member, Alice Doubet, from Circulation Assistant at Bellevue to Library Associate at Goodlettsville and hired a new library page, Brennan Christmon at Hadley Park; 17 vacancies remain, which is 11% vacant. We look forward to receiving permission to post and fill our vacancies. Branch Renovations Pruitt renovations are under way at full bore. The project manager, contractor, and ITS staff recommended the Library complete the entire project before reopening as opposed to the two phases originally planned. This will make for a safer and more hospitable environment for patrons and staff. Pruitt Branch Library is schedule to reopen Monday, June 9. 17 | P a g e

April Branch Programs and Events The Richland Park Branch Library partnered with the Chinese Arts Alliance of Nashville to present Lost Horse, a Chinese Story in Motion. The live action pantomime of the Chinese fable was presented out in front of the branch beneath a large, old tree with a simple black back-drop. Thirty-six attendees visited the branch for the Saturday afternoon showing, and feedback for the program was overwhelmingly positive for the silent presentation of the pre-recorded story and the elaborate costumes. This project was also supported by TN Arts Commission and Metro Nashville Arts Commission. Since the grand opening of the Green Hills Studio NPL on April 7, teens are thoroughly enjoying the new space with daily programs. The branch also sponsored a Lipscomb School of Engineering day to feature the new equipment and help recruit college student mentors; 30 teens and Lipscomb students attended – the professor also attended and is interested in having his students get the experience of mentoring our teens.

Collections and Technology Service Report Overview April was a hopping month for the computer lab! We sprang into action at Bordeaux and Main with a productive and educational month full of valuable learning opportunities for library customers who attended the Getting Started and Job Lab classes. We were able to effectively and efficiently service 65 customers in the following ways: 

Educating class attendees on basic computer skills/knowledge concepts: including components of the computer, how to use keyboard and mouse, internet browsing, MS Applications



Able to locate job fairs throughout the city and educated job lab and class participants on such events and provided handouts



Giving personal email guide sheets to class members who needed help remembering usernames and passwords



Educating and bringing awareness to Library Apps such as Hoopla, Mango, Overdrive, & Zinio etc.



Helping create impactful and powerful resumes during job lab time



Assisting provide relevant resource information as it pertains to finding employment through various employment search engines, online job postings, and



Facilitating how to navigate effectively through online résumé submissions and online job assessments

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March Training/Job Lab Success Stories 

Mr. Henry Short was able to find a security job at Murray Guard Inc! His start date was April 3rd.



Our featured student of the month is Cynthia. Cynthia just moved to Nashville, TN from Lansing, Michigan. She began coming to computer & job lab classes and has learned how to properly attach her resume for online job applications and effectively search for careers relevant to her skills. With the help of the job lab and computer classes we have been able to assist her with her job search and also advise her on other available resources throughout the city. Cynthia is very grateful for the classes and all the supportive ways we have made her transition a smooth one.



The Bordeaux team did an excellent job in advertising the job lab/computer classes to our customers. Signs were visible and the classroom space provided allowed for an effective and personable teaching environment. This collaboration help make classes a success at the Bordeaux location. Thank You!

New Catalog With a full six weeks of being live on the new catalog we can start seeing statistics. Our use of e-media new patrons is increasing exponentially. So much that some vendors have called us to find out what has happened. When we show them how easy it is to browse the new catalog and find all of the e-media, they get very excited. We increased new users in our Overdrive collection by 625% last year, the highest increase they have ever seen any customer achieve.

Main Report Building Renovations 

West Side o Work has continued on the new public computer space, computer classroom, periodical area, program room, and teen Studio space. All demo work in this area is complete. Drywall is currently being hung, plumbing for the teen restroom is almost complete, and painting has started. Flooring work will begin shortly. We are on target to reopen the public computer space around mid-May.



Archives o Demolition work has begun. The walls to the old phone room have been knocked down to create the closed stack/back office space. Carpets have been removed.



East Side o Staff have finish shifting about 2/3 of the entire nonfiction collection in preparation for the removal of several units of shelving. These shelves are being removed to make space for new public study rooms and a new Interlibrary Loan office.

19 | P a g e

Programming 

The Scottish Heritage Festival was held on April 5. It was a huge success with attendance estimated at 725.



The Children’s Division has added a new Monday program “Story Stretchers and Shakers” to wide appeal. The program incorporates stories with some dance and stretching exercises and is designed for an older preschool crowd.



On Saturday, May 3, the Library will screen Terms and Conditions May Apply, a 2013 documentary exposing what corporations and government learn about people through Internet and cell phone usage. It will be followed by a panel discussion with Kent Oliver; Lindsay Kee, ACLU-TN Communications Director; Jason Orendorff, Mozilla Developer; and Yiaway Yeh, Nashville Co-Chief Innovation Officer. Librarian, Bryan Jones, is presenting the program as part of the Choose Privacy Week initiative.

Customer Service During the month of April Andrea Blackman ran a series of cross-training opportunities for staff with her 7 “Customer Service Scrums”. Staff revisited topics like telephone & email etiquette, how to give customers what they want, and how to deal with anger, conflict and stress. The training was very well received by staff and will be used as a model for system-wide training.

Community Engagement Puppet Truck – Outreach activities included Spring Arts Day at Harding Academy, NaFF sponsored by Sister Cities, Cleveland Park Neighborhood Association Egg Hunt, Cheekwood, Lakeshore Senior Center, 8 branches. Wishing Chair – Working on script and soundtrack for “Puss in Boots”, a remake of the 1938 Tichenor production. Staff is getting String City cleaned and ready to travel to the Magdeburg, Germany puppet festival in June. Bringing Books to Life – BBTL reached close to 1500 in attendance through story times, teacher trainings, and parent workshops. Outreach partners included Head Start and Early Head Start, and 31 GROW programs, in Spanish, were held at Coleman, East, and Antioch Community Centers and Whitsitt Elementary. Staff presented 5 different sessions at the NAAEYC Conference. We are currently booked through July so are scheduling out into the fall. Adult Literacy – New Americans Corners in 5 locations were opened on April 1st, along with an online New Americans Corner, which is available from the NPL homepage. At the Southeast branch, a new class called GED for English language learners is being hosted. The mobile lab visited 2 sites this month for Introduction to computers classes: Conexion Americas and Rosedale Child Care. Two different groups of refugees visited the Main library for field trips this month. Students from the Salvation Army Life Skills 20 | P a g e

center were introduced to library databases that offer support for their job search and interview process. NPL began extending free classroom/meeting space to adult literacy partners in January. In 4 months, we’ve had 72 workshops/classes and 905 visits. TOTAL – 127 teens attended TOTAL programs. Monica presented to SLJ conference Studio – The first Studio NPL space at Green Hills opened on April 7, with the Mayor and about 75 teens in attendance. Nashville Reads – Ended this month. Karen Joy Fowler won the PEN/Faulkner Award the day after her event here in Nashville. Overall, 2,281 people participated in a program or contest during this year’s Read. Participation by library branches increased dramatically over last year. Plans are already under way for the 2015 selection. Salon@615 – Met with partners and exploring necessary changes in order to continue bringing highprofile authors to Nashville for free. Night at the Library – Food Network stars Pat and Gina Neely visited to promote their new book, Back Home with the Neelys. Bellevue Building Project – On time and on budget Participated on panel for Wallace Foundation Summit and presented at the SLJ conference

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