NASHVILLE PUBLIC LIBRARY Board of Trustees Meeting May 19, 2015
Nashville Public Library Board of Trustees Agenda May 19, 2015 Hadley Park Branch Library 1039 28th Ave. North Nashville, TN 37208 Meeting Room – 12:00 Noon
I.
Call to order / Roll Call
II.
Metro Ordinance Required to be announced at all Board Meetings – Chair, Keith Simmons a. “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”
III.
Introduce Visitors
IV.
Public Comment
V.
Board Chair Comments – Keith Simmons, Chair
VI.
Approval of Minutes: March 20, 2015……………………………………………………………….... pgs. 1 – 10
VII.
Library Director Report a. Library Director, Kent Oliver b. Budget Update
VIII.
2015/16 Library Board Officer Election a. FY1516 Board Meeting Schedule………………………………………………….………… pg. 21
IX.
Staff Reports a. Hadley Park Report – Larry Price b. Launchpads – Tricia Bengel
X.
New Business a. Main Library Conference Room Use and Library Program Sponsorships Update – Kent Oliver, Tari Hughes, Amanda Tate b. Library Materials Reconsideration Policy Resolution – Tricia Bengel…...... pgs. 29 – 31
XI.
Adjournment Next Board of Trustees Meeting 12:00 Noon – June 16, 2015 Main Library – Board Room 615 Church Street Nashville, TN 37219
NASHVILLE PUBLIC LIBRARY A City with a Great Library is a Great City ® LIBRARY BOARD MINUTES March 20, 2015 12:00 Noon Main Library, 615 Church Street, Nashville, TN 37219
Members Present:
Keith Simmons, Margaret Ann Robinson, Sepi Khansari, Robert Oermann Joyce Searcy and Francie Hunt
Members Absent:
Lucy Haynes
Library Staff:
Kent Oliver, Elyse Adler, Susan Drye, Jena Schmid, Liz Coleman, Lindsey Patrick, Tari Hughes and Bernadette Hugan
Also Present:
LaRhonda Magras, Mayor’s Office Mark Murray, Metro Department of Law Attorney
Visitors:
Van Gill Maravalli, Public Art Project Coordinator with Metro Nashville Arts Commission Caroline Vincent, Public Art Manager with Metro Nashville Arts Commission Steve Reiter, member of the public
I.
Call to Order / Roll Call Keith Simmons called the meeting to order at 12:04 p.m.
II.
Metro Ordinance required to be announced at all Board Meetings – Board Chair, Keith Simmons “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”
III. Introduce Visitors Liz Coleman introduced Van Gill Maravalli and Caroline Vincent from Metro Nashville Arts Commission. IV. Board Chair Comments – Keith Simmons, Chair Mr. Simmons stated that February’s bad weather caused much of the city to shut down but not the library. Mr. Simmons asked that the board recognize the efforts of NPL’s dedicated staff in keeping the library open. Mr. Oliver agreed to communicate the board’s appreciation to NPL staff. 1|Page
V.
Approval of Minutes: January 20, 2015 Robert Oermann moved for approval of the minutes from the January meeting; the motion was seconded by Joyce Searcy and passed unanimously.
VI. Library Director Report—Kent Oliver, Library Director Mr. Oliver highlighted the many events and items happening across the library. In March the library launched the Metro’s new personnel time management software, Kronos, transitioning away from paper timesheets.
Nashville Reads kickoff was a tremendous success; Mr. Oliver provided the board with the Nashville Reads schedule of events, many of which will include Ruta Sepetys, the author of this year’s Nashville Reads selection, Between Shades of Gray.
Mr. Oliver made the new edition of Unbound available to the board and commended the improvement he sees with every edition that is produced.
The Friends of the Library organization re-chartered on February 23rd and Kristine LaLonde is its new president. She will also sit on the Nashville Public Library Foundation board which will facilitate communication between these two organizations.
Last month’s weather required much coordination between Larry Price (branches) and Jena Schmid (main) to keep libraries open.
Mr. Oliver invited the board to attend Main’s Studio NPL Showcase scheduled for April 8, 2015 at 4 p.m.
The NAZA 5-year celebration is scheduled for March 30, 2015.
Main hosted MyCity Academy and Mayor Dean held a news conference with foreign correspondents about Nashville’s role in helping immigrant populations. Andrea Fanta and Megan Godbey presented to the group about NPL’s work with Nashville’s immigrant population and toured the group through the library. On the same day, Richmond (VA) Chamber met in the Main library’s auditorium.
Looby branch will re-open at 10 a.m. on March 25, 2015. The renovations to this branch location will make it the most colorful location in the system. East branch library will close this summer for roof work and much needed tuck-pointing. Bordeaux branch library will close in a couple of weeks for a 4 to 5 month renovation. The new Bellevue branch library has been certified LEED Gold.
Mr. Oliver recently participated in the Families Learning Summit in Houston, TX where he sat on a panel, along with Renata Soto from Conexión Américas, focusing on collaborations. Approximately 200 people were in the audience with 200 to 250 more attending through the webinar.
On March 23rd, Mr. Oliver will present information on Limitless Libraries and NPL’s Literacy programs at Rotary.
In addition to NPL’s homeless and immigrant advisory groups, the library is developing a volunteer task force. These groups will help in developing policies and procedures in their corresponding areas. 2|Page
The statistics included in this month’s packet cover 2 months. Many of the fluctuations are due to buildings opening and closing and the inclement weather.
Mr. Oliver announced the dates for the 2 upcoming library budget hearings. The Mayoral budget hearing will be held at 1:30 p.m. on March 31, 2015 and the Council budget hearing will be held at 5 p.m. on June 4, 2015. Mr. Oliver encouraged the board members to attend, if possible; their presence is always welcome and helpful at the hearings. All the dates mentioned so far in today’s meeting will be sent out to the board members.
VII. Staff Reports a. Main Library Children’s Division Renovations – Jena Schmid Phase 2 of the Main library’s renovation is scheduled to begin on July 1, 2015 and last through the first of October. The focus of this second phase is the children’s area. Jena Schmid described many of the planned changes, including a new entry into children’s from the 2nd floor elevators; new child-size restroom fixtures; repositioning of the reference for better sight lines; tech pace for children and caregivers; a designated “quiet room”; a designated “tween” space; a reading fort and much hard flooring throughout the area. During the renovation the collection will be housed in the former public computer classroom on the 2nd floor and accessible. The children’s theater will be closed only 2 weeks throughout the renovation with patrons accessing the theater through the courtyard during the remaining time. Mr. Oliver added that the project manager, Dominque Arrieta from Gobbell Hays Partners, understands the intended activities and dedicated spaces. VIII. Old Business a. 2015/16 Budget Enhancement Resolution – Kent Oliver The board verbally approved NPL’s budget in January. The prioritized budget was submitted to Metro Finance in February. Mr. Oliver also indicated that NPL goes through two budget processes: Metro and NPLF. Robert Oermann moved for approval of the 2015/16 budget enhancement resolution; the motion was seconded by Joyce Searcy and passed unanimously and enthusiastically.
Nashville Public Library Board March 20, 2015 Resolution Title: 2015/16 Budget Enhancement Resolution History/Background/Discussion: In the 2014/15 budget year the library successfully addressed a full set of service development opportunities with enhanced support from the Metro government and the library’s foundation. Among those achievements were the opening of two new branches, Southeast and Bellevue, numerous library facility renovations and the expansion of literacy services to New Americans. The development of the Studio NPL learning labs for teens and tweens is moving forward with implementation. 3|Page
A benchmark development in the Limitless Libraries program is NPL and the Metro schools working toward a joint Integrated Library System (online catalog). This system will be administered by NPL and provide greater access to public library materials for students as well as create added economies of scale. With Metro’s support the system funding is in place as is the process to add a project manager. The next step is the addition of the operational support staff. Moving forward it is recommended that Friday service hours be restored in 2015/16. We also continue to request increased materials budget appropriate for the library’s service area. In addition, the library seeks additional staff to support increased service usage and strained capacities. As discussed at the January, 2015 Library Board meeting, the Library Director has submitted budget enhancement requests to Metro government in order to move the library’s strategic plan forward and maintain capacity to achieve the library’s service goals: Operations • • • • • • • • •
Fund budget gaps in the personnel budget created by approved additional staffing for partial year in 2014/15 – $ 228,000 Fund technology staff (6 FTE) to implement and deliver joint ILS services with the Metropolitan Nashville Public Schools – $ 518,900 Restore Friday public service hours for all library branches (35.92 FTE) – $ 1,379,000 Provide staffing enhancement (6 FTE) in the library’s Special Collections Division, AV/Production services, security, mailroom/delivery and communications – $ 307,800 Fund interpreter and captioning services for library programs – $ 15,000 Provide staffing enhancement for public services including Main Library teen staffing, public technology instruction and children’s area staff (3 FTE) – $148,600 Provide staffing enhancements for public technology, teen services, Bringing Books to Life transition, AV/Production staff and Administrative Receptionist position restoration – $ 334,200 Increase student capacity of Nashville After Zone Alliance – $ 312,300 Add the Summer Scholars program to NAZA – $ 403,200
Capital Requests • •
Continue the program of library facility renovations at the $ 4 million level 4% funding of the library’s materials budget – $ 3,500,000
Recommendation: The Board supports these budget enhancements presented to the Metropolitan government for consideration as part of the 2015/16 budget Draftor(s): Kent Oliver, Library Director Person(s) Responsible for Implementation: Library Administrative Staff 4|Page
RESOLUTION 2015-03.01 2015/16 Budget Enhancement Resolution
WHEREAS, the public library is valued as an educational, informational, technological and community building resource, and WHEREAS, the library’s Strategic Plan has been consulted as a roadmap for development of budget requests and enhancements, and WHEREAS, Nashville and Davidson County looks to its public library as a leader to enhance reading and advance education and learning, NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board of Trustees that the Board endorses the proposed budget enhancement packages set forth by the library’s staff and encourages their adoption as part of the Metropolitan Government’s 2015/16 budget. IX. New Business a. Polling Place Policy Revision – Susan Drye Susan Drye presented the proposed and metro legal approved Polling Place, Petitioning and Political Campaign Policy created from sections of existing policies (Display and Distribution of non-Library Materials Policy, approved March 2011 & Filming and Photography Policy, approved June 2005). Susan Drye emphasized that the two existing policies have not changed, only sections removed and place into the new standalone policy. Following discussion Keith Simmons requested a clarifying wording change to Section 3. Keith Simmons moved for approval of the new Polling Place, Petitioning and Political Campaign Policy, with the requested change; the motion was seconded by Robert Oermann and passed unanimously.
Polling Place, Petitioning and Political Campaign Policy NASHVILLE PUBLIC LIBRARY LIBRARIES AS VOTING SITES POLICY
GENERAL POLICY: As an important public institution in our democratic society the Nashville Public Library is pleased to host election polling for Nashville and Davidson County at designated library locations. The library is committed to ensuring our community’s access to library services and the safety of library users in our buildings and on library premises during polling. During political campaigning and when the library is selected as an early, regular, runoff or fail safe, voting site, the following policy will apply to all library locations and voting sites. 1. Organizations or individuals may not set up a booth, information table or collection/donation station, staffed or unstaffed, in a library facility or on library property. This includes, but is not limited to, voter registration booths and promotional or public service activities by 5|Page
organizations. Groups or individuals may not distribute literature or other material except in accordance with this policy. (This also includes tents of any kind.) 2. Political materials addressing individual candidates for public office or ballot issues may only be displayed in designated areas created in library facilities prior to an election. Space permitting, these areas will be determined by library managers at least sixty (60) days prior to an election. Any library location designated as an early, regular, runoff or fail safe voting site will have all political material removed prior to voting. 3. Campaign or ballot issue signage may be posted on library property that has been designated an official voting site for early, regular, runoff or fail safe voting on the day(s) of an election. The library will designate areas(s) on the library property on which these signs may be placed. Signs may not exceed 36” x 36” in dimension. The dimension applies to both length and width (neither dimension may exceed 36”). Signs remaining after the election will be removed and held for pick up the day after the election. All signs must be claimed and removed within 5 days after the official voting day(s) or they will be discarded. 4. Signs not in compliance with this policy will be removed and discarded immediately. 5. Petitions of any kind are not permitted in library facilities. Library managers may designate areas outside of library facility entrances for public petitioners that do not impede access to the library or establish a harassing environment for library users. 6. Poll watchers and Davidson County Election Commission staff, not library staff, will apply and enforce rules consistent with the State of Tennessee and Davidson County Election Commission including the 100 foot campaign free zone surrounding polling sites. 7. Because the Nashville Public Library wishes to avoid any appearance, no matter how slight,
of impropriety or impression of political preference, filming related to political campaigns or to partisan issues is not permitted in library facilities. Nashville Public Library Board March 20, 2015 Resolution Title: Separating Libraries as Voting Sites Policy from Display and Distribution of Non-Library Materials Policy and Filming and Photography Policy History/Background/Discussion: March 15, 2011 the Library Board approved an updated version of the Display and Distribution of Non-Library Materials Policy (please see attached). Contained within that policy are rules addressing what can and cannot be displayed on library property. Some of the rules address political campaigns or ballot issues in whole or in part. Specifically addressing these areas are Rules 17 – 21 of the Display and Distribution of NonLibrary Materials Policy and under Movie Industry within the Filming and Photography Policy. Currently we have 6 – 8 facilities that the Election Commission uses for either early, regular, runoff or fail safe voting sites. The Library wishes to have those rules that pertain to voting sites be separated into one standalone policy. 6|Page
Recommendation: That the Board adopts a new policy that separates the rules pertaining to political campaigns, ballot issues and polling places into a new standalone “Polling Place, Petitioning and Political Campaign Policy” (please see attached) and the Display and Distribution of Non-Library Materials Policy and Filming and Photography Policy be revised to reflect the rules pertaining to Voting Sites are taken out. Draftor(s): Susan Drye, Associate Director for Administrative Services Person(s) Responsible for Implementation: Susan Drye, Larry Price, Jena Schmid and Andrea Fanta
RESOLUTION 2015-3.02 Polling Place, Petitioning and Political Campaign Policy WHEREAS, the library seeks to be a welcoming place for all those wishing to use its services, and WHEREAS, library facilities will continue to be active early, regular, runoff and fail safe voting sites for Davidson County, and WHEREAS, current library policy addresses more than voting site issues and in an effort to make policy pertaining to libraries as voting sites more concise and clear; NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board of Trustees that the Polling Place, Petitioning and Political Campaign Policy and a revision to the Display of Non-Library Materials and Filming and Photography Policy be adopted and that library’s policy and procedures be revised to reflect this. b. Metro Arts Commission Branch Bike Rach Project – Art Committee Liz Coleman informed the board about Metro Arts Commission’s Phase II Bike Rack Project. The proposed locations for 2016 will be at NPL’s Edgehill and North branch libraries. Liz assured the board that the bike rack designs will fit the local areas. Metro Arts Commission agreed to supply the board with the designs reviewed by its selection panel.
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Metro Arts Commission Bike Rack Phase I & II Project Examples As part of Nashville’s green and healthy living initiatives, Metro Arts commissions local and regional artists to design bicycle racks. Since 2010, 17 bike racks have been installed.
Are We There Yet?, Duncan McDaniel Lentz Public Health Center
Lotus, Michael Allison Dragon Park
Handlebar Moustache, Jenna Colt Porter Road
Air Wave, Suzy Hendrix Madison Police Precinct
Pedal Petroleum, William Buffet Donelson MTA Train Station
Emerge, Matt Young Church Street
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c. Conference Room Use – Kent Oliver, Tari Hughes Tabled until next meeting. d. Summer Challenge Heroes – Lindsey Patrick The theme for this year’s summer challenge is Superheroes and the library is inviting members of the community to become Summer Challenge Heroes, including the Nashville Predators and the Nashville Roller Girls. Lindsey Patrick invited the board to become Summer Challenge Superheroes and will email the board information first thing next week. X.
Adjournment The meeting adjourned at 1:30 p.m.
Next Board Meeting—Noon, April 21, 2015 Main Library – Board Room 615 Church Street Nashville TN 37219 Respectfully submitted by Bernadette Hugan
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Statistical Summary – May 19, 2015 Nashville Public Library MARCH 2015 DATA Circulation Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hearing Impaired Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park Downloadable Talking Library NPL Total
Mar-15 Circulation 35,639 7,165 9,416 5,373 3,399 33,304 13,511 41,949 2,356 414 25,589 8,489 726 13,813 58,378 3,051 4,074 1,538 9,819 19,498 7,981 992 117,892 9 424,375
eMedia eAudiobooks eVideo eBooks eMusic eMagazines Total
Cardholders New Registrations Volunteer Services Number of Volunteers Volunteer Hours
Month Mar-15 Mar-14 % of Total Circulation 8.40% 23,853 1.69% 6,941 2.22% 11,335 1.27% 5,263 0.80% 2,306 7.85% 43,003 3.18% 15,797 9.88% 50,528 0.56% 2,462 0.10% 749 6.03% 30,889 2.00% 8,590 0.17% 2,616 0.10% 15,265 13.76% 63,516 0.72% 2,169 0.96% 3,714 0.36% 1,352 2.31% 8,785 4.59% 17,356 1.88% 9,051 0.23% 388 27.78% 99,182 0.0021% 4 425,114
Mar-15 Circulation 18,105 2,092 42,472 50,171 5,052 117,892
Mar-15 2,670 Mar-15 275 2135.75
% Change 2015-2014 49.41% 3.23% -16.93% 2.09% 47.40% -22.55% -14.47% -16.98% -4.31% -44.73% -17.16% -1.18% -72.25% -9.51% -8.09% 40.66% 9.69% 13.76% 11.77% 12.34% -11.82% 155.67% 18.86% 125.00% -0.17%
Mar-15 Year-to-Date 227,520 66,312 93,561 50,482 29,725 347,064 136,244 419,662 21,529 4,786 253,156 84,040 21,037 140,568 534,836 18,698 38,031 14,212 96,578 165,614 77,895 7,665 966,114 60 3,815,389
Fiscal Year-to-Date Mar-14 Year-to-Date 202,719 59,386 96,990 46,964 19,639 368,672 137,849 436,569 19,008 5,759 271,094 76,962 22,354 138,574 553,531 18,757 13,743 10,014 87,079 159,045 76,463 4,160 613,157 35 3,438,523
Mar-14 Circulation 12,308 1,535 33,946 45,834 5,559 99,182
% Change 2015-2014 47.10% 36.29% 25.12% 9.46% -9.12% 18.86%
Mar-15 Year-to-Date 34,849
Active Patron Cards 346,011
Mar-14 291 2780.17
% Change 2015-2014 12.23% 11.66% -3.54% 7.49% 51.36% -5.86% -1.16% -3.87% 13.26% -16.90% -6.62% 9.20% -5.89% 1.44% -3.38% -0.31% 176.73% 41.92% 10.91% 4.13% 1.87% 84.25% 57.56% 71.43% 10.96%
% Change 2015-2014 -5.50% -23.18%
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Statistical Summary – May 19, 2015 Nashville Public Library MARCH 2015 DATA Visits Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park NPL Total
Checkout Activity Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park
Mar-15 Visits 14,843 10,044 7,886 12,617 4,006 20,487 7,383 20,368 4,772 15,911 10,965 2,970 21,549 66,626 6,650 5,557 2,567 15,680 16,754 7,162 6,074 280,871
Mar-14 Visits 13,290 8,300 14,224 7,167 5,210 26,370 8,569 22,776 4,318 17,782 10,586 10,900 28,705 66,950 6,074 4,894 3,145 11,338 14,362 8,536 5,170 298,666
% Change 2015-2014 11.69% 21.01% -44.56% 76.04% -23.11% -22.31% -13.84% -10.57% 10.51% -10.52% 3.58% -72.75% -24.93% -0.48% 9.48% 13.55% -18.38% 38.30% 16.66% -16.10% 17.49% -5.96%
Mar-15 Circ / Visit 2.40 0.71 1.19 0.43 0.85 1.63 1.83 2.06 0.49 1.61 0.77 0.24 0.64 0.88 0.46 0.73 0.60 0.63 1.16 1.11 0.16 1.09
Mar-14 Circ / Visit 1.79 0.84 0.80 0.73 0.44 1.63 1.84 2.22 0.57 1.74 0.81 0.24 0.53 0.96 0.36 0.76 0.43 0.77 1.21 1.06 0.08 1.09
% Change 2015-2014 33.78% -14.70% 49.83% -42.01% 91.70% -0.32% -0.73% -7.16% -13.41% -7.42% -4.59% 1.85% 20.54% -8.07% 28.48% -3.39% 39.37% -19.18% -3.70% 5.09% 117.62% -0.01%
Mar-15 Assisted Mar-14 Express-Check % Circulation Circulation Express-Check 9,922 22,946 69.81% 2,132 2,631 55.24% 2,196 5,328 70.81% 2,298 2,177 48.65% 808 943 53.85% 8,779 21,666 71.16% 6,243 5,907 48.62% 6,242 28,832 82.20% 848 584 40.78% 4,109 18,297 81.66% 1,734 5,394 75.67% 97 209 68.30% 6,367 5,197 44.94% 9,042 14,276 61.22% 653 1,120 63.17% 1,307 1,677 56.20% 327 116 26.19% 1,712 6,513 79.19% 4,926 14,084 74.09% 2,392 4,161 63.50% 187 89 32.25% 12 | P a g e
Statistical Summary – May 19, 2015 Nashville Public Library MARCH 2015 DATA Hours Open Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park NPL Total
Mar-15 Hours Open 213 213 168 168 168 213 168 223 176 213 168 40 213 245 168 168 176 168 223 168 136 3,796
Programming Adult Programs Teen Programs Children's Programs Total Programs Adult Attendance Teen Attendance Children's Attendance Total Attendance
Public Computer Use Total On SiteComputer Use Total Wireless Use
Website Visits Webserver
Mar-14 Hours Open 174 218 174 174 174 218 174 218 174 218 174 174 218 242 174 174 174 166 218 174 128 3,932
Mar-15 Circ / Hour 167.32 33.64 56.05 31.98 20.23 156.36 80.42 188.11 13.39 120.14 50.53 18.15 64.85 239.97 18.16 24.25 8.74 58.45 87.43 47.51 7.29 111.80
Mar-14 Circ / Hour 137.09 31.84 65.14 30.25 13.25 197.26 90.79 231.78 14.15 141.69 49.37 15.03 70.02 265.56 12.47 21.34 7.77 52.92 79.61 52.02 3.03 108.12
248 294 465 1,007
194 185 367 746
% Change 2015-2014 27.84% 58.92% 26.70% 34.99%
4,133 4,139 22,527 30,799
3,474 2,437 18,453 24,364
18.97% 69.84% 22.08% 26.41%
Mar-15 59,678 74,289
Mar-14 67,918 19,330
% Change 2015-2014 -12.13% 284.32%
Mar-15 464,989
Mar-14 426,223
% Change 2015-2014 9.10%
Mar-15
Mar-14
% Change 2015-2014 22% 6% -14% 6% 53% -21% -11% -19% -5% -15% 2% 21% -7% -10% 46% 14% 12% 10% 10% -9% 141% 3%
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Statistical Summary – May 19, 2015 Nashville Public Library MARCH 2015 DATA
Circulation Year-to-Date 3,438,523 FY14 3,815,389 FY15
550,000
March
450,000
425,114 2014 424,375 2015
350,000
-0.17%
250,000 Apr May Jun
Jul
Aug Sep
Oct Nov Dec
Jan
Feb Mar
On Site Computer & Wireless Usage Year-to-Date 772,688 FY14 941,830 FY15
150,000
March 87,248 2014 133,967 2015
100,000
53.55%
50,000 Apr May Jun
Jul
Aug Sep
Oct Nov Dec
Jan
Feb Mar
*New wireless network
Visits Year-to-Date 2,611,133 FY14 2,564,942 FY15
350,000
March
300,000 250,000
300,565 2014 280,871 2015
200,000
-6.55% Apr May Jun
Jul
Aug Sep
Oct Nov Dec
Jan
Feb Mar
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Statistical Summary – May 19, 2015 Nashville Public Library MARCH 2015 DATA
New Card Registrations Year-to-Date 27,587 FY14 34,849 FY15
10,000
March
5,000
2,228 2014 2,670 2015
19.84%
0 Apr May Jun
Jul
Aug
Sep
Oct Nov Dec
Jan
Feb Mar
Total Programs Year-to-Date
1,100
March
900 5,867 FY14 6,726 FY15
746 2014 1,007 2015
700 500
34.99%
300 Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Total Program Attendance Year-to-Date
50,000
March
40,000 213,625 FY14 232,214 FY15
24,364 2014 30,799 2015
30,000 20,000 10,000
26.41% Apr May
Jun
Jul
Aug
Sep
Oct
Nov Dec
Jan
Feb Mar
Total Website Visits Year-to-Date
600,000
March
4,057,398 FY14 4,046,241 FY15
500,000
428,369 2014 464,989 2015
400,000
8.55%
300,000 Apr May Jun
Jul
Aug Sep
Oct Nov Dec
Jan
Feb Mar
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Statistical Summary – May 19, 2015 Nashville Public Library APRIL 2015 DATA Circulation Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hearing Impaired Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park Downloadable Talking Library NPL Total
Apr-15 Circulation 34,531 2,184 9,723 5,461 3,511 35,671 14,696 40,103 2,697 517 26,216 8,831 3,525 15,005 57,611 3,509 4,158 1,735 10,303 21,293 8,690 951 113,644 2 424,567
eMedia eAudiobooks eVideo eBooks eMusic eMagazines Total
Month Apr-15 Apr-14 % of Total Circulation 8.13% 22,022 0.51% 6,678 2.29% 10,404 8.13% 5,224 0.83% 2,432 8.40% 38,778 3.46% 15,119 9.45% 44,592 0.64% 1,847 0.12% 702 6.17% 27,171 2.08% 7,850 0.83% 2,781 6.17% 14,513 13.57% 58,389 0.83% 2,487 0.98% 3,338 0.41% 703 2.43% 9,079 5.02% 14,792 2.05% 8,029 0.22% 295 26.77% 96,782 2.0468% 4 394,011
Apr-15 Circulation 21,616 1,991 38,292 47,578 4,167 113,644
% Change 2015-2014 56.80% -67.30% -6.55% 4.54% 44.37% -8.01% -2.80% -10.07% 46.02% -26.35% -3.51% 12.50% 26.75% 3.39% -1.33% 41.09% 24.57% 146.80% 13.48% 43.95% 8.23% 222.37% 17.42% -50.00% 7.76%
Apr-14 Circulation 12,073 1,262 31,520 47,633 4,294 96,782
Apr-15 Year-to-Date 262,051 68,496 103,284 55,943 33,236 382,735 150,940 459,765 24,226 5,303 279,372 92,871 24,562 155,573 592,447 22,207 42,189 15,947 106,881 186,907 86,585 8,616 1,079,758 62 4,239,956
Fiscal Year-to-Date Apr-14 Year-to-Date 224,741 66,064 107,394 52,188 22,071 407,450 152,968 481,161 20,855 6,461 298,265 84,812 25,135 153,087 611,920 21,244 17,081 10,717 96,158 173,837 84,492 4,455 709,939 39 3,832,534
% Change 2015-2014 16.60% 3.68% -3.83% 7.20% 50.59% -6.07% -1.33% -4.45% 16.16% -17.92% -6.33% 9.50% -2.28% 1.62% -3.18% 4.53% 146.99% 48.80% 11.15% 7.52% 2.48% 93.40% 52.09% 58.97% 10.63%
% Change 2015-2014 79.04% 57.77% 21.48% -0.12% -2.96% 17.42%
April 2015 Patron Record Purge removed 46,784 inactive records Active Patron Apr-15 Cardholders Apr-15 Year-to-Date Cards New Registrations 2,422 37,271 301,498 Volunteer Services Number of Volunteers Volunteer Hours
Apr-15 336 2575.25
Apr-14 263 2231.25
% Change 2015-2014 27.76% 15.42%
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Statistical Summary – May 19, 2015 Nashville Public Library APRIL 2015 DATA Visits Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park NPL Total
Checkout Activity Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park
Apr-15 Visits 15,295 0 8,600 12,113 4,370 22,077 7,576 19,879 4,880 15,280 11,194 11,972 20,250 67,546 7,544 3,981 2,195 16,648 15,796 7,396 5,668 280,260
Apr-14 Visits 12,570 9,867 13,234 8,233 4,019 25,300 8,766 20,846 4,007 16,334 9,726 10,549 28,642 65,311 4,479 3,898 930 18,741 13,463 8,490 3,124 290,529
% Change 2015-2014 21.68% -100.00% -35.02% 47.13% 8.73% -12.74% -13.58% -4.64% 21.79% -6.45% 15.09% 13.49% -29.30% 3.42% 68.43% 2.13% 136.02% -11.17% 17.33% -12.89% 81.43% -3.53%
Apr-15 Circ / Visit 2.26 #DIV/0! 1.13 0.45 0.80 1.62 1.94 2.02 0.55 1.72 0.79 0.29 0.74 0.86 0.47 1.04 0.79 0.62 1.35 1.17 0.17 1.11
Apr-14 Circ / Visit 1.75 0.68 0.79 0.63 0.61 1.53 1.72 2.14 0.46 1.66 0.81 0.26 0.51 0.90 0.56 0.86 0.76 0.48 1.10 0.95 0.09 1.02
% Change 2015-2014 28.87% #DIV/0! 43.81% -28.95% 32.77% 5.42% 12.47% -5.69% 19.90% 3.14% -2.26% 11.69% 46.24% -4.88% -16.23% 21.97% 4.57% 27.75% 22.69% 24.24% 77.68% 8.44%
Apr-15 Assisted Apr-14 Express-Check % Circulation Circulation Express-Check 8,135 20,492 71.58% 6 0 0.00% 1,924 4,948 72.00% 2,129 2,129 50.00% 650 879 57.49% 8,324 20,148 70.76% 6,015 5,688 48.60% 6,073 25,805 80.95% 726 604 45.41% 4,470 16,617 78.80% 1,721 4,984 74.33% 729 1,631 69.11% 6,283 5,266 45.60% 7,967 12,263 60.62% 603 994 62.24% 1,144 1,264 52.49% 370 195 34.51% 1,498 6,244 80.65% 4,235 12,482 74.67% 2,157 4,213 66.14% 204 93 31.31% 17 | P a g e
Statistical Summary – May 19, 2015 Nashville Public Library APRIL 2015 DATA Hours Open Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park NPL Total
Apr-15 Hours Open 217 0 176 176 176 217 176 217 176 217 176 176 217 238 176 176 176 176 217 176 144 3,796
Programming Adult Programs Teen Programs Children's Programs Total Programs Adult Attendance Teen Attendance Children's Attendance Total Attendance
Public Computer Use Total On SiteComputer Use Total Wireless Use
Website Visits Webserver
Apr-14 Hours Open 176 217 176 176 176 217 176 217 176 217 176 176 217 238 176 176 72 176 217 176 96 3,820
Apr-15 Circ / Hour 159.13 #DIV/0! 55.24 31.03 19.95 164.38 83.50 184.81 15.32 120.81 50.18 20.03 69.15 244.24 19.94 23.63 9.86 58.54 98.12 49.38 6.60 111.85
Apr-14 Circ / Hour 125.13 30.77 59.11 29.68 13.82 178.70 85.90 205.49 10.49 125.21 44.60 15.80 66.88 248.28 14.13 18.97 9.76 51.59 68.17 45.62 3.07 103.14
240 324 533 1,097
157 94 545 796
% Change 2015-2014 52.87% 244.68% -2.20% 37.81%
3,377 4,340 22,449 30,166
2,756 2,789 21,267 26,812
22.53% 55.61% 5.56% 12.51%
Apr-14 65,001 19,150
% Change 2015-2014 -10.00% 264.77%
Apr-14 378,840
% Change 2015-2014 15.23%
Apr-15
Apr-15 58,504 69,854
Apr-15 436,546
Apr-14
% Change 2015-2014 27% #DIV/0! -7% 5% 44% -8% -3% -10% 46% -4% 12% 27% 3% -2% 41% 25% 1% 13% 44% 8% 115% 8%
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Statistical Summary – May 19, 2015 Nashville Public Library APRIL 2015 DATA
Circulation Year-to-Date 3,832,534 FY14 4,239,956 FY15
550,000
April
450,000
394,011 2014 424,567 2015
350,000
7.76%
250,000 May Jun
Jul
Aug Sep
Oct Nov Dec
Jan
Feb Mar Apr
On Site Computer & Wireless Usage Year-to-Date
150,000
856,839 FY14 1,070,188 FY15
100,000
April 84,151 2014 128,358 2015
52.53%
50,000
May Jun
Jul
Aug Sep
Oct Nov Dec
Jan
Feb Mar Apr
*New wireless network
Visits Year-to-Date 2,903,724 FY14 2,845,202 FY15
350,000
April
300,000
292,591 2014 280,260 2015
250,000
-4.21%
200,000 May Jun
Jul
Aug Sep
Oct Nov Dec
Jan
Feb Mar Apr
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Statistical Summary – May 19, 2015 Nashville Public Library APRIL 2015 DATA
New Card Registrations Year-to-Date 29,457 FY14 37,271 FY15
10,000
April
5,000
1,870 2014 2,422 2015
29.52%
0 May Jun
Jul
Aug Sep
Oct Nov Dec
Jan
Feb Mar Apr
Total Programs Year-to-Date 6,663 FY14 7,823 FY15
1,300
April 796 2014 1,097 2015
800
37.81%
300 May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
Total Program Attendance Year-to-Date
50,000
April
240,437 FY14 262,380 FY15
30,000
26,812 2014 30,166 2015
12.51%
10,000 May Jun
Jul
Aug
Sep
Oct
Nov Dec
Jan
Feb Mar
Apr
Total Website Visits Year-to-Date
600,000
April
4,436,238 FY14 4,482,787 FY15
500,000
378,840 2014 436,546 2015
400,000
15.23%
300,000 May Jun
Jul
Aug Sep Oct Nov Dec
Jan
Feb Mar Apr
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FY2015-2016 Board Meeting Schedule – May 19, 2015 Nashville Public Library
FY1516 Board Meetings July August September October November December January February March April May June July
Date Location 7/21/2015 Edgehill Branch Library No Meeting 9/15/2015 Main Library 10/20/2015 Looby Branch Library 11/17/2015 Main Library 12/15/2015 Bellevue Branch Library 1/19/2016 Main Library 2/16/2016 Bordeaux Branch Library 3/15/2016 Main Library 4/19/2016 East Branch Library 5/17/2016 Main Library 6/21/2016 Edmondson Pike Library 7/19/2016 Main Library
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Financial Overview – May 19, 2015 Nashville Public Library Metro Government of Nashville Monthly Budget Accountability Report As of April 30, 2015 Public Library GSD-General - Operating PY Budget PY Actuals PY% Prior Year Thru Thru Thru Prior YTD Budget Current Mo. Current Mo. Current Mo. Variance
Current Annual Budget
CY Budget Actuals YTD % Thru Current Mo. Thru Thru Current Mo. Actuals Current Mo. Current Mo.
YTD Variance
Variance Explanation
EXPENSES: Salaries:
Regular Pay
Overtime All Other Salary Codes
Total Salaries
45,300
37,750
16,013
42.4%
21,737
35,300
29,417
4,894
56,907
193.4%
1,215,900
1,013,250
939,623
92.7%
73,627
1,215,300
1,012,750
72,310
958,665
94.7%
8,642,331
92.2%
875,567
9,367,505
93.8%
LIB is under at 93.4% thru APR. LIB will monitor closely throughout fiscal 588,067 year 2015. LIB is at 193.4% thru APR. LIB will monitor closely throughout fiscal year -27,490 2015. LIB is at 94.7% thru APR. LIB will 54,085 monitor closely until fiscal year end. LIB is at 93.8% of total budgeted salaries thru APR. LIB will monitor 614,662 closely until fiscal year end. Fringe is over at 105.6% thru APR due in part to overtime costs. LIB does not have control over fringe costs but will (226,080) monitor.
9,987,800
11,249,000
8,323,167
9,374,167
7,686,695
92.4%
636,472 10,728,000
731,836 11,978,600
8,940,000
9,982,167
798,363
8,351,933
93.4%
Fringes
4,548,200
3,790,167
3,940,428
104.0%
(150,261)
4,839,500
4,032,917
408,472
4,258,997
105.6%
Other Expenses: Utilities Professional & Purchased Services
1,643,100 475,700
1,369,250 396,417
1,268,468 422,216
92.6% 106.5%
100,782 (25,799)
1,643,100 1,925,400
1,369,250 1,604,500
150,282 111,208
1,068,266 1,230,057
78.0% 76.7%
Travel, Tuition & Dues
Communications Repairs & Maintenance Services Internal Service Fees All Other Expenses
TOTAL EXPENSES PROGRAM REVENUE: Charges, Commissions & Fees Other Governments & Agencies Federal Direct Fed Through State Pass-Through Fed Through Other Pass-Through State Direct Other Government & Agencies Subtotal Other Governments & Agencies Other Program Revenue TOTAL PROGRAM REVENUE NON-PROGRAM REVENUE: Property Taxes Local Option Sales Tax Other Tax, Licences & Permits Fines, Forfeits & Penalties Compensation from Property TOTAL NON-PROGRAM REVENUE Transfers From Other Funds & Units TOTAL REVENUE AND TRANSFERS SUMMARY OF POSITIONS: Total Authorized Positions - Oper Fd Total Filled Positions Total Vacant Positions
17,700
14,750
35,416
240.1%
(20,666)
17,700
14,750
13,506
51,367
348.3%
587,900 483,100 1,277,000 1,813,500
489,917 402,583 1,064,167 1,511,250
467,470 444,162 1,052,410 1,453,907
95.4% 110.3% 98.9% 96.2%
22,447 (41,579) 11,757 57,343
593,400 483,100 1,148,300 1,818,900
494,500 402,583 956,917 1,515,750
163,988 19,647 95,692 299,249
804,440 397,404 951,755 1,489,959
162.7% 98.7% 99.5% 98.3%
22,095,200 18,412,668 17,726,808
475,400
396,167
361,661
96.3%
685,860 24,448,000 20,373,334
375,750
2,137,611 19,619,750
35,470
342,075
96.3%
300,984 374,443 Travel is over by 348.3% due to employee shuttle pass expenses that were not budgeted. Will monitor closely in FY15 and correct the budget (36,617) allocation for FY16. LIB is over at 162.7% due to a pending Erate refund which should be received shortly. LIB will continue to monitor (309,940) throughout the fiscal year. 5,179 5,162 25,791 Library is under budget (96.3% in total) for FY15 YTD. LIB will continue to monitor all expenditures closely 753,584 throughout the fiscal year.
91.3%
34,506
450,900
91.0%
33,675
0 0 0 0 0 0 0 475,400
0 0 0 0 0 0 0 396,167
0 0 0 0 0 0 0 361,661
0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 91.3%
34,506
0 0 0 0 0 0 0 450,900
0 0 0 0 0 0 0 375,750
0 0 0 0 0 0 0 35,470
0 0 0 0 0 0 0 342,075
0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 91.0%
0 0 0 0 0 0 0 33,675
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0.0% 0.0% 0.0% 0.0% 0.0% 0.0%
-
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0.0% 0.0% 0.0% 0.0% 0.0% 0.0%
0 0 0 0 0 0
0 475,400
0 396,167
0 361,661
0.0% 91.3%
34,506
0 450,900
0 375,750
0 35,470
0 342,075
0.0% 91.0%
0 33,675
346 310 36
SUMMARY OF VARIANCE:
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Personnel Summary – May 19, 2015 Nashville Public Library
March & April New Hires / Resignations New Hires Name
Classification
Crowder, Mark Carter, Jesse Wiser, Kristi Sandage, Cathy Waters, Thaxton Williams, Crishauna Betty, Kimberly Albader, Riyad Martin, Michelle Johnson, Patricio Thomson, Amy Kothari, Sajeena McFarland, John
Admin Srvs Officer 4 Library Page Library Associate 1 Library Page Library Associate 1 Library Associate 1 Library Associate 1 Custodian 1 Custodian 1 Program Specialist 1 Program Specialist 1 Library Page Circulation Assistant 1
Hire Date 3/2/2015 3/2/2015 3/16/2015 3/16/2015 3/16/2015 3/30/2015 4/13/2015 4/13/2015 4/13/2015 4/13/2015 4/26/2015 4/26/2015 4/26/2015
Location Main-Security Bellevue Green Hills Reference - Main Bellevue Bordeaux Madison Custodian-Branches Custodian-Branches Public Technology Public Technology Reference - Main Green Hills
Resignations Name
Classification
Jackson, Anora Sykes, Sherri Vaughn, Kendra Coleman, Tori Fach, Heather Reyes-Castellanos, Carlos Carter, Jesse Quier, Jennifer Brennan, Jared
Circulation Assistant 1 Library Page Circulation Assistant 1 Library Page Office Support Rep 3 Library Page-TOTAL Library Page Librarian 1 Library Associate 1
Resignation Date 3/2/2015 3/10/2015 3/19/2015 3/30/2015 4/9/2015 4/17/2015 4/20/2015 4/23/2015 4/25/2015
Location Bellevue Main - Ref Green Hills Inglewood Tech Srvs TOTAL Bellevue Archives Nashville Room
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Personnel Summary – May 19, 2015 Nashville Public Library
NPL Vacancies as of 5/12/2015 = Approved to fill by OMB = Requested but not yet approved positions = Next round of vacancies to request
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36
BU 39104121 39104081 39103305 39103304 39103340 39103345 39103315 39103365 39103380 39102000 39104081 39103401 39101070 39103380 39103345 39103355 39103310 39103335 39101030 39103305 39103203 39103207 39103304 39103350 39103207 39103360 39101030 39101030 39101010 39103230 39103211 39103211 39103211 39102000 39101020 39102000
Division / Branch NAZA EMERG TECH BELLEVUE ED PIKE GRN HILLS HADLEY NORTH OLD HICK SE MAILROOM EMERG TECH ARCHIVES NASH RM SE HADLEY LOOBY BORDX GOOD EMERG TECH BELLEVUE CIRC CIRC ED PIKE INGLE REF MADISON EMERG TECH EMERG TECH ADMIN SVCS PUBLIC TECH TEENS STUDIO STUDIO SECURITY PUBLIC REL SECURITY
Title ADMIN SVCS OFFICER 4 ADMINISTRATIVE SERVICES MGR CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 EQUIP OPERATOR 1 INFO SYSTEMS APP TECH 1 LIBRARIAN 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY MGR 1 LIBRARY MGR 1 LIBRARY MGR 2 LIBRARY MGR 2 LIBRARY MGR 3 LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE OFFICE SUPPORT REP 2 OFFICE SUPPORT REP 3 OFFICE SUPPORT REP 3 OFFICE SUPPORT SPEC 2 PROGRAM SPEC 1 PROGRAM SPEC 1 PROGRAM SPEC 3 PROGRAM SUPV PROPERTY GUARD 2 PUBLIC INFORMATION REP SEC OFFICER COORD
Grade SR12 SR13 SR04 SR04 SR04 SR04 SR04 SR04 SR04 TG05 SR08 SR06 SR06 SR06 SR11 SR11 SR12 SR12 SR13 SR02 SR02 SR02 SR02 SR02 SR02 SR05 SR06 SR06 SR08 SR06 SR06 SR10 SR10 SR05 SR10 SR09
Name VACANT - NEW NAZA VACANT - NEW JOINT ILS MGR VACANT (A JACKSON) VACANT (A LARIOS) VACANT (K VAUGHAN) VACANT (N NESMITH) VACANT (G KIRKPATRICK) mv to NO VACANT (M FURFARO) VACANT (E LOVELL) VACANT (J WHATLEY) VACANT (M JONES) VACANT (J QUIER) VACANT (A NABOURS) VACANT (A PIERCE) VACANT (S RODRIGUEZ) VACANT (K GREEN) VACANT (J HUNSICKER) VACANT (J PIPER) VACANT - NEW (upgrd for Acquisitions Mgr) VACANT (J CARTER) VACANCY (C HOLIDAY) SAVE FOR LATER VACANT (T MANSON) VACANT (L FITZGERALD) VACANT (T COLEMAN) VACANT (M ARUTUNYIN) VACANT - NEW (P PAWLAK - dwngrd) VACANT (H FACH) VACANT (S JOHNSON) VACANT - (J MILLER - uprd for Admin) VACANT (L HUNGATE) VACANT (C FREDERICK) VACANT - NEW STUDIO VACANT - NEW STUDIO VACANT (E MCKINNIE) VACANT (A FANTA) VACANT (L JONES)
FPS F F F F F F P F F F F F F F F F F F F P P P P P P P F F F F F F F F F F
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FTE 1.00 1.00 1.00 1.00 1.00 1.00 0.49 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.49 0.49 0.49 0.49 0.49 0.50 0.49 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Brief Area Updates – May 19, 2015 Nashville Public Library Administrative Services Report
Wiring has been completed for the Main Library security camera upgrade and central monitoring. Most cameras have been installed and are now operational. The Main Library will go from 40 cameras to 86. Timeline for the upgrade to be complete is the middle of May 2015. The Security Office will also receive new furniture, flooring, 2 large 46” flat screen monitors (already installed) that will allow security staff to view all 86 cameras, and two 24” desk top monitors that security staff can use to bring up any single camera view for needed footage. Security staff has already been able to review video footage showing a minor assault that resulted in 365 day suspension and view footage of a patron, currently serving a 365 day suspension, trespassing in the library.
Deliveries around the system continue to remain high, though dipped slightly, for the sixth straight month. For the month April 2015 the grand total is 12,516 bins moved, total item count 400,512.
Delivery, system-wide, moves an average of 569 bins and 18,205 items per day. The Delivery crew is and continues to do an outstanding job under a tremendous amount of daily pressure including a recent retirement that gives the library only 2 delivery drivers at present with the supervisor having to assist. However, our delivery team continues to ensure patrons get the materials they want in a timely fashion.
The Main Library will soon award the RFP to upgrade the library’s current Control Access System at the Main Library. The current system is outdated and in need of upgrading to ensure the security of the facility. Some of the controls are failing. The new system should be in place by the end of August or early September 2015.
The Library System recently hired a third party vendor to do thorough facility assessments. The assessments have now been completed and are being reviewed. These assessments will give the library a much needed beginning point for going forward with getting all library facilities entered into General Services Archibus automated maintenance system and on a regular maintenance and repair schedule. The assessments evaluated everything from building envelope, HVAC, roof, plumbing, etc. The assessments will also give the Library a platform to request future capital funding for renovations, repairs and upgrades as well as potential new facilities.
Branch Services Report Branch Library Renovations The Bordeaux Branch closed on Wednesday, April 1, and the collection was packed and stored during the week of April 6. Afterwards, the shelving and furniture was removed. Demolition work on the interior began on Tuesday, April 28.
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To streamline future renovations, the former Donelson book sale room has been converted to a Renovation Returns Depot. The Depot will house all returns for branches that are under renovation. This will provide a placement for staff relocations during closures as well as the organization of returned books. Branch Staffing In late April, we conducted the first round of interviews for the Manager 1 vacancies at Looby and Hadley Park. We are currently conducting the second round of interviews. We also have a number of circulation assistant vacancies we expect to fill. Building Community Twenty five people registered for library cards at the NPL Seed Exchange booth at the Nashville Earth Day Festival in Centennial Park. At the Goodlettsville Branch, one of the teen regulars had been studying for her SAT / ACT for months in the library. She was excited to share her college acceptance letter with Teen Library Associate, Alice Doubet. She was proud to share the news with other teens she had met at the GO branch as well. At the Madison Branch, Carlos Shivers reports that he had several opportunities this month to mentor the teens who visit the library. He assisted a student with a college application, helped several students with homework, aided a teen in preparing a bibliography for a school project, and proofread a student’s paper. The student was excited to tell him that he received a 100 on the paper!
Collections and Technology Services Report In April, the elementary school librarians who were part of our pilot program to direct lend to elementary school students through Limitless Libraries met to discuss the pilot program. They claimed it an overwhelming success. There was wide participation by students and no students lost any materials. These five librarians recommended that we expand elementary school delivery to all schools next year. It is a good thing MNPS hired three more drives and bought three more trucks – we are going to need them. During April, we also got ready for the launch of Launchpads, the all-in-one educational tablet for children. We are working with three pilot branches to test these new devices for popularity, ruggedness and loss. They are more expensive than most items we buy for children so there is some concern that they may not hold up or stay in the system. During April, I attended OCLC Global Council. OCLC is a library cooperative that supplies many of the products we use in library technical services every day. Since it is member owned and member driven, a governing board and global council oversees its direction. We meet twice a year at their headquarters in Dublin, Ohio. Council is made up of 50 members from all over the globe, I am one of 4 public librarians on the council. At the meeting, we discussed the need for globalization and recognition of non-translated bibliographic data. For example, if you are researching a brain disorder and most of the cutting edge research is being done by the Chinese in Mandarin, the materials should be retrievable 26 | P a g e
with an English search and available for translation. The research and products that are being done on a global scale are fascinating.
Main Report Programming Equal Access staff planned and provided two Signing Story Time Sneak Peek programs to invited focus group participants. Feedback was extremely positive. The new program, designed to teach sign language signs to young children, will start regularly this summer.
A group of home school students had an opportunity to listen to select immigrant stories from the Special Collection’s Faces of Nashville collection and digitally map the storytellers’ journeys to Nashville. Students then digitally mapped their own bio-geographies to show all of the places that they or their parents have lived before coming to Nashville. By layering these multiple and distinctive traversals across time and space, students had the opportunity to think spatially and critically about their relationships to Nashville from both local and global perspectives.
The library hosted a birthday celebration for the Shakespeare Allowed program which started 6 years ago. The festivities included the largest balcony scene between many Juliets and Romeos. Great fun for all participants and spectators!
Liz Coleman coordinated the installation of DeLoss McGraw’s The Sleeping Hero: 30 Paintings in response to the first 18 pages of “Finnegans Wake” by James Joyce as well and getting the programming and installation coordinated for the Maurice Sendak Memorial Exhibition opening May 16.
Outreach Andrea Blackman led a dialogue focusing on community engagement with 55 Metro Nashville Police Department recruits in the library’s Civil Rights Room. The program was so positively received that the police department would like to make it a regular part of their training. The TBI has also contacted Andrea about partnering with them as well.
Four Special Collection’s staff presented at the annual National Council of Public History conference. The team also served on the conference planning committee and hosted an exhibit table during the conference.
Staff News The PubTech and Teens divisions have added new staff members in a restructuring project at Main. PubTech and Teens divisions have split from Reference while Popular Materials and Reference staff are uniting services for adults under the leadership of Kyle Barber.
On April 23, Rita Thompson, a library page in the Children’s Division, accepted the award for Support Staff Member of the Year Award at the Tennessee Library Association Conference. Children’s staff members attended the conference and sessions and enjoyed the
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professional development, team building and networking opportunities the conference afforded them.
Community Engagement Puppet Truck – Both trucks combined conducted 84 performances of 5 shows, in the month of April reaching an audience of 6118. This included performances of The Stonecutter for the 2015 Nashville Cherry Blossom Festival, participation in the Sexual Assault Center’s annual event Walk in Their Shoes, and a special presentation of The Celebrated Jumping Frog of Calaveras County as part of the Frist Center’s Telling Tales exhibit: Stories and Legends in the 19th Century American Art. Wishing Chair – Provided 44 programs with 4,305 in attendance. Dollywood’s Imagination Library visited system-wide with an adaptation of the book OLD BEAR AND HIS CUB. Bringing Books to Life – 71 programs with 1,379 in attendance around the city. Year to date, 81 parent workshops have been conducted which is already more than last fiscal year. A series of workshops was brought to the Vanderbilt Child & Family Center and our “Home Is a Learning Zone” workshop was provided at all Head Start and Early Head Start Centers in Nashville. Monthly WIC workshops at the South Nutrition Center will begin in June. We will do 2 back-to-back workshops each month, the first in Spanish, the second in English. Provided a program with MNPS at the Southeast Library and had over 130 attend. Adult Literacy – 34 events with 306 people in attendance. Hosted the federal citizenship ceremony in the Grand Reading Room where 96 immigrants and refugees became American citizens. Had 55 new patrons from Conexión Américas, and Cole Elementary’s ESL classes. Conducted computer classes at Martha O’Bryan, Valor Collegiate and Nashville Community Education. Mobile lab visited Project Return and Tusculum Elementary’s FRC, serving 50 learners. Megan served as a co-presenter at a PD for MNPS librarians. Sponsored 4 professional development sessions for 71 educators. Hosted a session with TCAT for TN Reconnect, a state-funded program that offers free tuition for adults who would like to attend a state college of applied technology. Conducted our second meeting of the immigrant advisory committee, 4 NPL staff members spoke to the group about topics ranging from the Seed Exchange to advertising job openings in the immigrant community. Studio/TOTAL – 200 people, including Mayor Dean, attended the Main Studio Showcase. Audio "Master Class" certified our first two students allowing them to privately "check-out" the audio recording suite. Studio NPL staff led Vinyl Cutter training to teen staff in the monthly teen services meeting. Workshop in short story writing collaborated live with a group of teens and mentors from New York via Google Hang Out. 3 mentors hired, interviews in process for Studio Lead Mentor and Tech Lead. Hosted the first of two Nashville Reads workshops; examining graphic design in book covers and creating 3D models of books. TOTAL provided 17 programs with 403 served, presented their Bullying workshop for Neely’s Bend (entire school), and TOTAL staff participated with the Mayor’s Youth Council to prepare for Mayoral Debate.
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Nashville Reads – Offsite Reads events included book discussions at FiftyForward, Martha O’Bryan, DancEast, and Parnassus Books. Branch programs included Family Time Capsules, Pysanky Eggs, and Codes, Ciphers, & Secret Messages. MNPS participation in the citywide read is the highest yet. Community of Many Faces – Programs included Chinese music and dance, origami, South Indian dance, West African drumming, Zumba, and Next Door Neighbors documentaries, which highlight Nashville’s status as a destination city for immigrants and refugees. The Puppet Truck also presented Sky Bear at eight branches. Be Well at NPL – A new NPL system-wide programming series has been created to emphasize programs addressing physical, mental/emotional, and nutritional health. PRODUCTION SERVICES – Provided A/V for 41 events and meetings. 7 recorded projects were edited and posted on the Library’s web site and YouTube Page. Production assistance was also provided to the Foundation in the recording and editing of Channel 5’s BIG PAYBACK fund raising contest. Two major projects were completed: Children’s Theater Upgrade and MAIN STUDIO Installation.
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New Business – May 19, 2015 Nashville Public Library
Reconsideration of Materials Policy In support of its mission "to inspire reading, advance learning and connect our community," Nashville Public Library (NPL) fully endorses the principles documented in the Library Bill of Rights and the Freedom to Read Statement of the American Library Association. Materials available in the Library present a diversity of viewpoints, enabling citizens to make the informed choices necessary in a democracy. NPL also selects a wide variety of library materials that satisfy the diverse interests of our community. The Library upholds the right of the individual to secure these resources, even though the content may be controversial, unorthodox, or unacceptable to some. The Library’s varied collection is available to all; however, it is not expected that all of the collection will appeal to everyone. Customers who wish to request the withdrawal or reclassification of materials currently owned by the Library are encouraged to discuss their concerns with a Manager. If the customer is not satisfied with the response of the Manager to their request, the Manager will give the customer a packet that includes:
NPL’s Collection Development Policy The Library Bill of Rights The “Freedom to Read” statement of the American Library Association Business Card for the Head of Collection Development “Request for Reconsideration of Library Materials” Form Self-Addressed Stamped Envelope (SASE) to return form
If, after reviewing the packet, the customer wants to proceed with their request, a signed “Request for Reconsideration of Library Materials” may be submitted to the Head of Collection Development. This will begin the formal reconsideration process. Anonymous complaints in writing or by other means are not honored. No action will be taken to remove or restrict access to any materials until a final decision has been made by the Library.
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Nashville Public Library Board May 19, 2015 Resolution Title: Request for Reconsideration Policy/Form Revisions History/Background/Discussion: The Request for Reconsideration Policy is the portion of the Collection Development Policy outlining the process by which library users may request that a book or other material be removed from the library’s collection. This may be due to a variety of objections regarding the materials’ content. The library respects the rights of its users to have a process in place where their concerns may have a hearing as well as to understand the library’s rationale in selection. NPL’s current request for reconsideration has not been updated in almost 20 years and was written before digital materials and communication were the norm. To keep the form current, ease the communication between patron and staff, and ensure that the patron is fully informed on the library’s policies and commitment to the freedom to read, the materials management has updated the policy and the forms for patron reconsideration requests.
Recommendation: The Board approves the proposed revision of the request for reconsideration Policy, and accompanying form that patrons would fill out in the event of such a request. Draftor(s): Tricia Bengel, Associate Director, Collections & Technology Services; Materials Management Committee Person(s) Responsible for Implementation: Materials Management Committee, Branch Managers
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RESOLUTION 2015-05.01 Request for Reconsideration Policy/Form Revisions WHEREAS, the freedom to read must be protected for all, and WHEREAS, libraries should provide materials and information presenting all points of view on current and historical issues, regardless of the origin, background, or views associated with those contributing to their creation, and WHEREAS, libraries should ensure that their patrons understand that their disapproval of certain materials should not impact other patrons’ rights to those materials. NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board of Trustees to adopt the revised Request for Reconsideration Policy and Form as presented, effective upon adoption.
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