NASHVILLE PUBLIC LIBRARY Board of Trustees Meeting November 17, 2015
Nashville Public Library Board of Trustees Agenda November 17, 2015 Main Library 615 Church Street Nashville, TN 37219 Board Room – 12:00 Noon
I.
Call to order / Roll Call
II.
Metro Ordinance Required to be announced at all Board Meetings – Chair, Keith Simmons a. “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”
III.
Introduce Visitors
IV.
Public Comment
V.
Board Chair Comments – Keith Simmons, Chair
VI.
Approval of Minutes: September, 2015………………………………………………………....
VII.
Library Director Report a. Library Director, Kent Oliver
VIII.
Staff Reports a. Health & Wellness – Elyse Adler b. Digital Inclusion – Elyse Adler c. Parking Garage – Susan Drye
IX.
Adjournment followed by Tour of Main Children’s Department
Next Board of Trustees Meeting 12:00 Noon – December 15, 2015 Bellevue Branch Library – Meeting Room 720 Baugh Road Nashville, TN 37221
pgs. 1 - 3
NASHVILLE PUBLIC LIBRARY A City with a Great Library is a Great City ® LIBRARY BOARD MINUTES October 20, 2015 12:00 Noon Looby Branch Library, 2301 Rosa L. Parks Boulevard, Nashville, TN 37228
Members Present:
Keith Simmons, Robert Oermann, Joyce Searcy, Lucy Haynes and Sepi Khansari
Members Absent:
Margaret Ann Robinson and Francie Hunt
Library Staff:
Kent Oliver, Larry Price, Elyse Adler, Tricia Bengel, Jena Schmid, Susan Drye, Andrea Fanta, Ryan Darrow and Beth Deeb
Also Present:
Mark Murray, Metro Department of Law Attorney Steve Reiter, member of the public
I.
Call to Order / Roll Call Keith Simmons called the meeting to order at 12:05 p.m.
II.
Metro Ordinance required to be announced at all Board Meetings – Board Chair, Keith Simmons “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”
III. Approval of Minutes: July 21, 2015 Robert Oermann moved for approval of the minutes from the July meeting; the motion was seconded by Joyce Searcy and passed unanimously. The September minutes did not require approval due to lack of a quorum. IV. Library Director Report—Kent Oliver, Library Director The Bordeaux Branch re-opening will be Wednesday, October 21 at 10:30 a.m., and Mr. Oliver encouraged the Board to attend. Mayor Barry will also be in attendance. Tari Hughes has been nominated for the Nashville Business Journal’s Nonprofit Executive Award. The grand re-opening of the Main Children’s department will be Wednesday, December 2 at 4:00 p.m. Mr. Oliver mentioned the great media placements that the library has gotten lately in the Nashville Scene and the Tennessean, and congratulated the Communications team. 1|Page
V.
The library won three of the Scene’s “Best of Nashville” categories this year: best free attraction when raining, best venue for tomorrow’s music moguls (Studio NPL), and best themed art show (Paper, Thread, and Trash). Mr. Oliver noted that NPL circulation is up 5%, while most other libraries’ circulation is down. Limitless Libraries can be credited with keeping our circulation numbers high. Construction on the Main Library parking garage is scheduled to begin in January. The garage will remain open during construction. The library has requested improvements to the entrances, escalators, and lighting, but these will depend on the budget.
Staff Reports a. Looby Branch Report—Larry Price Mr. Price explained that Looby is one of our urban neighborhood branches. The circulation is comparable to Hadley Park, Edgehill, and North, but the visits are much higher. The branch received a complete makeover about a year ago, including HVAC and lighting upgrades, new furniture, and conversion of some staff areas to public spaces (for instance, the manager’s office became the new teen space). The branch has been without a manager since that time, but Luke Herbst, currently in Special Collections, will become the new manager on December 7. b. Volunteer Presentation—Ryan Darrow Mr. Darrow presented the training that volunteers receive before they represent the library at outreach events. This presentation gives volunteers an understanding of the library’s most important programs and services, an overview of our physical and digital collections, and tips for encouraging library card signup. c. National Library Card Sign-Up Month—Andrea Fanta Ms. Fanta thanked Mr. Darrow and explained that his presentation will be serving as the basis for a “library ambassador” presentation that any staff person who is invited to talk about the library will be able to use. She then explained her recent campaigns to encourage library card signup. Prior to April 2015, the library averaged about 3,000 signups per month. After Ms. Fanta became Communications Manager in April, she prioritized outreach events, and signups rose to 3,500 per month. August 2015 saw a huge rise in new cards due to two changes in Limitless Libraries: the addition of third and fourth graders, and the change to being an opt-out program rather than an opt-in. Even extracting the 20,000 new cards due to Limitless, however, other card signup rose to 3,700. This increase was due to a Back to School campaign that Ms. Fanta and Emily Waltenbaugh (the library’s new Public Information Officer) designed in partnership with Nashville Parent. It targeted Nashville’s largest demographic (families with school-age children), and resulted in new cards, new email addresses, and a boost in the library’s social media engagement. Then, in September, the library participated in National Library Card Signup Month, using Snoopy promotional materials from ALA and including an employee incentive contest funded by the Foundation. This resulted in 5,861 new cards in September. These campaigns were so effective that Ms. Fanta is planning similar campaigns in the future, with the goal of active, engaged cardholders.
VI. New Business a. Edgehill Art Project Belmont University is undertaking a community art project led by Edgar Arceneaux, and would like to place the finished artwork outside the Edgehill Branch. Joyce Searcy and Robert Oermann met with the artist, who will be working with local artists to create a piece of art which incorporates the ideas of all community stakeholders. A donor provided the funding for the project; the library would merely provide the site. Because it is planned as a 2|Page
temporary installation, there would be no maintenance needs. Metro Arts will also be involved with the project, which is scheduled to go before the Metro Council in January. b. Introduction to the Schedule of Fines and Fees—Jena Schmid / Susan Drye Ms. Schmid explained that the library plans to update its fines and fees over the next few months, starting with Conference Center fees. All fines and fees have been compiled and included in the Board book so that Board members can familiarize themselves with them before voting on changes. Ms. Drye noted that the library does not directly receive any of its fees; they go into the general fund. Mr. Oermann wondered if we wanted to reduce the Conference Center fees in order to encourage local businesses and nonprofits to use the library. Ms. Drye noted that because the library does not receive the fees, we would need to be able to cover the additional operating costs that would be incurred, including staff time. We would also want to ensure that the Conference Center was available for librarysponsored programming. Mr. Oliver mentioned the possibility of doing away with overdue fines, a decision which would need to be approved by Metro Finance. Ms. Drye asked that the Board email her with any suggestions they might have regarding any of the fines and fees. VII. Adjournment The meeting adjourned at 1:20 p.m.
Next Board Meeting—12:00 p.m., November 17, 2015 Main Library Board Room 615 Church St, Nashville, TN 37219
Respectfully submitted by Beth Deeb
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Statistical Summary – November 17, 2015 Nashville Public Library
Circulation Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hearing Impaired Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park Downloadable Talking Library NPL Total
Oct-15 Circulation 39,641 2,410 11,888 7,076 4,266 11,352 16,496 48,795 3,541 437 31,251 10,800 4,437 17,556 45,319 4,161 5,170 2,250 12,159 31,539 11,629 1,176 129,686 2 453,037
eMedia eAudiobooks eVideo eBooks eMusic eMagazines Total
Cardholders New Registrations Volunteer Services Number of Volunteers Volunteer Hours
Month Oct-15 Oct-14 % of Total Circulation 8.75% 22,023 0.53% 7,664 2.62% 10,739 1.56% 5,698 0.94% 3,536 2.51% 40,776 3.64% 16,316 10.77% 46,473 0.78% 2,770 0.10% 663 6.90% 29,853 2.38% 9,407 0.98% 2,965 3.88% 16,407 10.00% 62,380 0.92% 1,192 1.14% 4,212 0.50% 1,512 2.68% 10,630 6.96% 12,926 2.57% 9,527 0.26% 957 28.63% 102,506 0.000% 3 421,135
Oct-15 Circulation 22,615 1,878 45,790 54,431 4,972 129,686
Oct-15 3,091 Oct-15 317 2628.00
% Change 2015-2014 80.00% -68.55% 10.70% 24.18% 20.64% -72.16% 1.10% 5.00% 27.83% -34.09% 4.68% 14.81% 49.65% 7.00% -27.35% 249.08% 22.74% 48.81% 14.38% 144.00% 22.06% 22.88% 26.52% -33.33% 7.58%
Oct-15 Year-to-Date 161,176 3,108 46,068 26,809 16,550 131,287 67,990 198,611 12,964 1,894 125,449 43,036 18,944 67,460 176,263 16,128 19,834 7,870 47,824 107,384 40,195 4,657 499,895 14 1,841,410
Oct-14 Circulation 15,190 1,808 35,691 45,998 3,819 102,506
% Change 2015-2014 48.88% 3.87% 28.30% 18.33% 30.19% 26.52%
Oct-15 Year-to-Date 45,404
Active Patron Cards 351,237
Oct-14 363 2596.75
Fiscal Year-to-Date Oct-14 Year-to-Date 96,579 30,036 44,346 22,684 12,142 172,363 65,486 202,534 8,954 2,405 123,073 38,810 11,001 68,263 237,918 9,211 17,021 5,676 45,612 63,405 36,863 2,754 422,073 17 1,739,226
% Change 2015-2014 66.89% -89.65% 3.88% 18.18% 36.30% -23.83% 3.82% -1.94% 44.78% -21.25% 1.93% 10.89% 72.20% -1.18% -25.91% 75.09% 16.53% 38.65% 4.85% 69.36% 9.04% 69.10% 18.44% -17.65% 5.88%
% Change 2015-2014 -12.67% 1.20%
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Statistical Summary – November 17, 2015 Nashville Public Library Visits Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park NPL Total
Checkout Activity Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park
Oct-15 Visits 17,329 2,723 13,170 12,189 4,188 0 8,195 21,115 4,042 15,447 11,624 9,379 22,288 71,416 9,322 3,883 2,983 17,713 17,760 8,096 4,546 277,408
Oct-14 Visits 11,012 14,179 11,627 11,934 4,511 33,164 10,547 20,640 3,945 26,379 11,795 9,383 30,123 73,041 987 4,542 2,810 17,839 9,297 9,030 4,874 321,659
% Change 2015-2014 57.36% -80.80% 13.27% 2.14% -7.16% -100.00% -22.30% 2.30% 2.46% -41.44% -1.45% -0.04% -26.01% -2.22% 844.48% -14.51% 6.16% -0.71% 91.03% -10.34% -6.73% -13.76%
Oct-15 Circ / Visit 2.29 0.89 0.90 0.58 1.02 n/a 2.01 2.31 0.88 2.02 0.93 0.47 0.79 0.64 3.80 4.11 0.75 0.69 1.78 1.44 0.26 1.17
Oct-14 Circ / Visit 2.00 0.54 0.92 0.48 0.78 1.23 1.55 2.25 0.70 1.13 0.80 0.32 0.54 0.86 31.45 3.00 0.54 0.60 1.39 1.06 0.20 0.99
% Change 2015-2014 14.38% 63.74% -2.27% 21.59% 29.95% n/a 30.12% 2.63% 24.77% 78.77% 16.50% 49.71% 44.62% -25.77% -87.92% 37.16% 40.18% 15.20% 27.73% 36.15% 31.75% 17.67%
Oct-15 Assisted Oct-15 Express-Check % Circulation Circulation Express-Check 9,307 23,257 71.42% 620 1,095 63.85% 2,186 6,111 73.65% 2,194 2,273 50.88% 842 1,084 56.28% 122 0 0.00% 6,598 5,453 45.25% 7,287 30,865 80.90% 852 567 39.96% 5,630 17,785 75.96% 1,665 5,876 77.92% 895 1,445 61.75% 8,095 5,069 38.51% 7,061 11,046 61.00% 578 1,188 67.27% 1,133 1,444 56.03% 430 210 32.81% 1,694 6,554 79.46% 6,551 20,556 75.83% 3,147 5,660 64.27% 35 57 61.96%
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Statistical Summary – November 17, 2015 Nashville Public Library
Hours Open Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park NPL Total
Programming Adult Programs Teen Programs Children's Programs Total Programs Adult Attendance Teen Attendance Children's Attendance Total Attendance
Public Computer Use Total Computer Use Total Wireless Use
Website Visits Webserver
Oct-15 Hours Open 257 77 176 176 176 0 176 217 168 217 176 176 257 250 176 176 176 176 257 176 88 3,724
Oct-14 Hours Open 168 210 168 168 168 210 168 210 168 210 168 160 210 245 24 168 168 168 110 168 135 3,572
Oct-15 Circ / Hour 154.25 31.30 67.55 40.20 24.24 n/a 93.73 224.86 21.08 144.01 61.36 25.21 68.31 183.02 23.64 29.38 12.78 69.09 122.72 66.07 13.36 121.65
256 440 450 1,146
214 230 410 854
% Change 2015-2014 19.63% 91.30% 9.76% 34.19%
13,438 3,891 20,314 37,643
9,956 3,202 22,095 35,253
34.97% 21.52% -8.06% 6.78%
Oct-14 71,719 24,582
% Change 2015-2014 -18.81% 130.38%
Oct-14 437,076
% Change 2015-2014 14.62%
Oct-15
Oct-15 58,230 56,632
Oct-15 500,984
Oct-14
Oct-14 Circ / Hour 131.09 36.50 63.92 33.92 21.05 194.17 97.12 221.30 16.49 142.16 55.99 18.53 78.13 257.32 49.67 25.07 9.00 63.27 117.51 56.71 7.12 117.92
% Change 2015-2014 18% -14% 6% 19% 15% n/a -3% 2% 28% 1% 10% 36% -13% -29% -52% 17% 42% 9% 4% 17% 88% 3%
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Statistical Summary – November 17, 2015 Nashville Public Library
Circulation Year-to-Date
550,000
October
1,739,226 FY14 1,841,410 FY15
450,000
421,135 2014 453,037 2015
350,000
7.58%
250,000 Nov Dec
Jan
Feb Mar Apr May Jun
Jul
Aug Sep
Oct
On Site Computer & Wireless Usage Year-to-Date
200,000
October
372,249 FY14 453,906 FY15
150,000
96,301 2014 114,862 2015
100,000
19.27%
50,000 Nov Dec
Jan
Feb Mar Apr May Jun
Jul
Aug Sep
Oct
Visits Year-to-Date 1,249,780 FY14 1,198,101 FY15
350,000
October
300,000
321,659 FY14 277,507 FY15
250,000
-13.73%
200,000 Nov Dec
Jan
Feb Mar Apr May Jun
Jul
Aug Sep
Oct
7|Page
Statistical Summary – November 17, 2015 Nashville Public Library
New Card Registrations Year-to-Date 18,975 FY14 45,404 FY15
40,000
October
30,000 20,000
4,207 FY14 3,091 FY15
10,000
-26.53%
0 Nov Dec
Jan
Feb Mar Apr May Jun
Jul
Aug
Sep
Oct
Total Programs Year-to-Date 2,846 FY14 4,075 FY15
October
1,300
854 2014 1,158 2015
800
35.60%
300 Nov
Year-to-Date 113,568 FY14 113,553 FY15
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Total Program Attendance
October
40,000 30,000
35,253 FY14 37,972 FY15
20,000
7.71%
10,000 Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Total Website Visits Year-to-Date 1,874,898 FY14 2,072,707 FY15
600,000
October
500,000
437,076 2014 500,984 2015
400,000
14.62%
300,000 Nov Dec
Jan
Feb Mar Apr May Jun
Jul
Aug Sep
Oct
8|Page
Financial Overview – November 17, 2015 Nashville Public Library Metro Government of Nashville Monthly Budget Accountability Report As of October 31, 2015 Public Library GSD-General - Operating
Prior Year Budget
PY Budget PY Actuals Thru Thru Current Mo. Current Mo.
PY% Thru Current Mo.
Prior YTD Variance
Current Annual Budget
CY Budget Actuals YTD % Thru Current Mo. Thru Thru YTD Current Mo. Actuals Current Mo. Current Mo. Variance
Variance Explanation
EXPENSES: Salaries:
Regular Pay
Overtime
All Other Salary Codes
Total Salaries
10,728,000
35,300
1,215,300
3,576,000
11,767
405,100
3,326,247
23,441
358,887
93.0%
249,753
199.2%
-11,674
88.6%
46,213
12,338,700
35,300
1,215,300
4,112,900
847,592
3,643,777
88.6%
LIB is at 88.6% thru OCT. Vacancies are being filled as quickly as possible. However, NPL will keep an eye on 469,123 expenditures.
11,767
5,242
23,059
196.0%
405,100
87,659
479,759
118.4%
LIB is over budget at 196% thur OCT. With staffing levels, OT is necessary at times to fulfill NPL needs especially with -11,292 Maintenance and Security issues. LIB is 118.4% thru Oct. This is not unusual for this time of year after summer vacations. NPL expects this -74,659 line item to even out over the FY.
91.5%
LIB is at 91.5% of total budgeted salaries thru Oct. With vacancies being filled, OT and vacation leave, currently NPL is on budget. However, NPL will monitor 383,172 expenditures closely throughout the FY.
Fringe is over at 97.3% thru Oct due to higher overall fringe costs. LIB does not 48,262 have much control over fringe costs.
11,978,600
3,992,867
3,708,575
92.9%
284,292
13,589,300
Fringes
4,839,500
1,613,167
1,652,785
102.5%
-39,618
5,301,100
1,767,033
304,060
1,718,771
97.3%
Other Expenses: Utilities Professional & Purchased Services
1,643,100 1,925,400
547,700 641,800
342,609 172,715
62.6% 26.9%
205,091 469,085
1,643,100 2,279,400
547,700 759,800
143,369 171,580
399,751 342,287
73.0% 45.0%
147,949 417,513
77.1% 7.5%
Travel is currently under budget. However, monthly parking passes for Main employees are the biggest expense and we anticipate being over at 4,790 the end of the FY in this line item. 184,413
Travel, Tuition & Dues Communications
Repairs & Maintenance Services Internal Service Fees All Other Expenses
TOTAL EXPENSES PROGRAM REVENUE: Charges, Commissions & Fees Other Governments & Agencies Federal Direct Fed Through State Pass-Through Fed Through Other Pass-Through State Direct Other Government & Agencies Subtotal Other Governments & Agencies Other Program Revenue TOTAL PROGRAM REVENUE NON-PROGRAM REVENUE: Property Taxes Local Option Sales Tax Other Tax, Licences & Permits Fines, Forfeits & Penalties Compensation from Property TOTAL NON-PROGRAM REVENUE Transfers From Other Funds & Units TOTAL REVENUE AND TRANSFERS SUMMARY OF POSITIONS: Total Authorized Positions - Oper Fd Total Filled Positions Total Vacant Positions
17,700 593,400
5,900 197,800
14,135 144,043
239.6% 72.8%
-8,235 53,757
62,700 598,400
4,529,767
20,900 199,467
940,493
6,181 79,462
4,146,595
16,110 15,054
483,100
161,033
249,338
154.8%
-88,304
493,100
164,367
38,588
245,483
149.4%
LIB is at 149.4% of budget thru OCT. W/O 4% funds for major repairs during the warmer months we are experiencing above avg repair costs. LIB will monitor -81,117 closely.
1,148,300 1,818,900
382,767 606,300
382,767 334,292
100.0% 55.1%
0 272,008
1,331,300 2,196,400
443,767 732,133
110,825 171,564
443,705 512,593
100.0% 70.0%
62 Internal Service Fees have been posted. 219,540
24,448,000
450,900
8,149,334
7,001,259
150,300
144,606
85.9% 1,148,076
27,494,800
427,500
9,164,934
142,500
1,966,122
33,266
7,840,349
134,847
Library is under budget (85.5%) for FY16 YTD. NPL will monitor ALL expenditures closely as the fiscal year progresses to 85.5% 1,324,584 ensure we are on budget by year end.
96.2%
5,694
0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0
0% 0% 0% 0% 0% 0% 0% 0%
0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0
94.6% 0% 0% 0% 0% 0% 0% 0% 0%
7,653 0 0 0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0% 0% 0% 0% 0% 0%
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0% 0% 0% 0% 0% 0%
0 0 0 0 0 0
0 450,900
0 150,300
0 144,606
0% 96.2%
0 5,694
0 427,500
0 142,500
0 33,266
0 134,847
0% 94.6%
0 7,653
363 331 32
SUMMARY OF VARIANCE:
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Personnel Summary – November 17, 2015 Nashville Public Library
October 2015 New Hires & Resignations
New Hires Name
Classification
Hire Date
Location
Brindley, Sara Head, Kayla Rivera-Soto, Inez Tewogbola, Tasneem Mason, Mary Durnell, Erica
Program Specialist 1 Program Specialist 2 Library Page Program Coordinator Circulation Assistant 1 Circulation Assistant 1
10/11/2015 10/11/2015 10/11/2015 10/25/2015 10/25/2015 10/25/2015
Nashville Room LSHI Donelson Nashville Room Goodlettsville Bellevue
Circulation Assistant 2 Circulation Assistant 1 Library Page Library Page Library Manager 2
10/2/2015 10/3/2015 10/12/2015 10/21/2015 10/30/2015
Edmondson Pike Bellevue Madison Bellevue Richland Park
Resignations Sanders, Rosalind Bradford, Jane Ewing, Lynn Evans, Janice Todd, Ed
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Personnel Summary – November 17, 2015 Nashville Public Library
NPL Vacancies as of 10/31/2015 = Approved to fill by OMB = Requesting permission to fill from OMB = Vacancies that have not yet been requested to fill = New position vacancies to request Division / Branch
Title
Grade
Name
FPS FTE
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30
ARCHIVES CIRC
ARCHIVES ASSIST 3 CIRCULATION ASSIST 1
SR06 VACANT (K SIRKO) SR04 VACANT (H STEPHENSON)
F F
1.00 1.00
ED PIKE
ED PIKE BELLEVUE
CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION SUPV CIRCULATION SUPV
F F P F P F F F
SHARED SYS SHARED SYS SHARED SYS
INFO SYSTEMS APP TECH 1 INFO SYSTEMS APP TECH 1 INFO SYSTEMS APP TECH 1
TECH SVCS
INFO SYSTEMS APP TECH 1
SR04 SR04 SR04 SR04 SR04 SR04 SR06 SR09 SR08 SR08 SR08 SR08
BELLEVUE
LIBRARIAN 1
SR09 VACANT - NEW FRIDAY OPENING
GRN HILLS
LIBRARIAN 1
SR09 VACANT (G WORDEN)
SE
LIBRARIAN 1
SR09 VACANT - NEW FRIDAY OPENING
SE
LIBRARIAN 2 LIBRARY ASSOC 1 LIBRARY MGR 1
SR10 VACANT (J. LANE)
F F F F F
1.00 1.00 0.49 1.00 0.49 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
SR06 VACANT - NEW FRIDAY OPENING
F
1.00
SR11 VACANT (K GREEN)
SR02 VACANT (J LANDRY) - on hold SR02 VACANT (RHODES, A.) SR05 VACANT (T STEVENS)
F F F P P P P P F
OFFICE SUPPORT SPEC 2
SR08 VACANT - (J MILLER - uprd for Admin)
F
SR06 VACANT (E WALTENBAUGH)
P
SR06 VACANT (R TAYLOR-LITTLE)
F
31 32
REF SECURITY
PROGRAM SPECIALIST 1 PROGRAM SPECIALIST 1 PROGRAM SPECIALIST 2 PROPERTY GUARD 2
1.00 1.00 1.00 0.49 0.49 0.49 0.49 0.49 1.00 1.00 0.75
SR08 VACANT - NEW FOR ARTS SR05 VACANT (FANN, C)
F F
MADISON NORTH SE GH SE
MADISON
LOOBY BORDX RICHLAND PK BELLEVUE MADISON MADISON REF REF
MAILROOM ADMIN SVCS PUBLIC REL TEENS
LIBRARY MGR 3 LIBRARY MGR 2 LIBRARY PAGE
LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE MAIL CLERK CARRIER
VACANT (R SANDERS) VACANT - NEW FRIDAY OPENING
VACANT (G KIRKPATRICK) mv to NO VACANT - NEW FRIDAY OPENING VACANT (J. BRADFORD) VACANT (K HALL)
VACANT (D MINOR HARRIS) VACANT (K MILLER) VACANT - NEW SHARED SYSTEMS VACANT - NEW SHARED SYSTEMS VACANT - NEW SHARED SYSTEMS VACANT (M JONES)
SR13 VACANT (J HUNSICKER) SR12 VACANT (E TODD) SR02 VACANT (J EVANS) SR02 VACANT (S MOORE) SR02 VACANT (L EWING)
F F F
1.00 1.00
1.00
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Brief Area Updates – November 17, 2015 Nashville Public Library Administrative Services Report Safety/Security: Patron Incident Reports for the month of October 2015: 48 (This includes 6 ambulance calls, 9 alarm calls, 1 elevator entrapment (MN), 2 reported injuries (1 at MN, 1 at TL), 3 thefts. Patron Suspensions for the month of October 2015: 27 o 1 day – 0 o 60 days – 1 o 5 days – 2 o 90 days – 4 o 30 days – 5 o 365 days – 15 8 portable Eye Wash Stations were installed at 8 branch locations. More ready to be installed to include 4 at Main in the near future. 2 Property Guards completed DDC-6 (Defensive Driving mandatory by Metro for those employees that either drive a Metro vehicle or drive in the course of the job for Metro). The other two have been scheduled. New electronic key box is now installed and operational at Bordeaux. Mark Crowder is working with Larry Price to determine who will be using the key box. 3 Salon 615’s occurred in October. Delivery: For the month of October 2015, there were a grand total of 13,470 bins moved with a total item count of 431,040. The daily average for the month of October 2015 was 612 bins and 19,593 items moved per day. Building Renovations: Bordeaux Branch Library reopened October 21, 2015 to raving reviews. Building Maintenance: October 2015 work orders completed: 187 October 2015 remaining open work orders: 64 The primary maintenance projects for the month of October 2015 include: supporting the grand reopening of Bordeaux, repairing doors/dock doors at multiple branch locations, installing new eye was stations, repairing vandalism damage at the Madison branch and clearing sewer lines at East and Madison. Additionally at Main, the maintenance and custodial staff have been instrumental in supporting the renovations in the Main Children’s area as well as resetting the clocks and doing preventative maintenance on Main’s air handlers.
Branch Services Report Branch Library Renovations Bordeaux Branch Library reopened to the public on October 21, 2015. During the grand reopening celebration, Mayor Barry addressed over 100 patrons, community supporters, and library staff. “In many ways, libraries are the heart and mind of our community,” Barry said to the group. “They are the intellectual home of our neighborhoods and our city.” 12 | P a g e
Some exciting new features at Bordeaux include the central service desk, a brand new vending café area, flexible conference rooms for public use, Studio NPL which includes a teen maker space, and a Laptops Anytime machine. The Laptops Anytime will allow patrons to check out laptops for an hour at a time for use within the library. Edmondson Pike Branch Library closed for renovations on October 1. Between the 1st and 16th, staff remained onsite to check in the book drops and shelve the collection, and as a result, the total number of currently checked out items has decreased from around 28,000 to around 6,000. This will allow a more efficient move of the materials and an easier time reshelving once the renovation is complete. Returns destined for Edmondson Pike during the rest of the closure will be sent to our Returns Depot in the Donelson Branch for check-in and sorting. Branch Staffing Luke Herbst has accepted the position as Branch Manager of the Looby Branch. He will start his four-week training on Monday, November 9. After over 30 years of service to NPL, Ed Todd retired on October 30. Rebecca Subhawong is being promoted to the Manager at Richland Park effective December 7. We are in the process of filling approved vacancies for Librarian 1- Teen positions at Bellevue and Southeast. We have filled five Circulation Assistant positions and one Library Associate position in the past month.
Main Report Children’s Renovation The Children’s Department is preparing to open its new and improved library space on Wednesday, December 2nd at 4:00 pm. Children will congregate in the lobby and then parade up the stairs to the Children’s Department where there will be a quick ribbon cutting ceremony. There will be several activities to encourage children to explore the new space along with a puppet show at 4:30. All board members are cordially invited to attend. Children’s staff have spent the last month attending training sessions and tinkering with the new technology that will be incorporated into the Alley, the new preteen space. They have been visiting NAZA partner sites with some of the technology to practice workshops with children. Programming & Outreach In partnership with StoryCorps and WPLN, the Special Collections Division launched Military Voices— recording life stories of veterans and active-duty members of the armed forces serving in Iraq and Afghanistan. The Military Voices Initiative plans to interview more than 2000 people. The Teen Library and Studio NPL staff at Main along with the Teen Librarian from Bordeaux have been visiting Woodland Hills Juvenile Detention Center to provide workshops. They learned that many of the youth in the facility are parents, so the Teen staff are planning to collaborate with BBTL, Studio NPL, and the Children’s Division to help teen parents connect with their children through parenting workshops and early literacy programs.
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The Public Technology staff and Equal Access staff sponsored a Technology Fair at the Trevecca Towers Retirement Home to acquaint people with different resources that NPL offers over the internet. The Equal Access staff helped people with disabilities learn about accommodations available primarily with the iPad and handed out applications for free/low-cost software for people with visual impairments.
Communications NPL Communications landed more successes with an event to promote Launchpad, the library’s new, appbased learning tablets for children; reopening of Bordeaux branch library and three editors’ picks wins in The Scene’s “Best Of” - Best free attraction when it’s raining; Best place for budding music moguls; Best themed art show.
Collections and Technology Services Report This year’s school renovations have started in earnest. We are renovating JT Moore Middle school and Harris Hillman. Harris Hillman is a school for the most vulnerable of MNPS students. All of the students have multiple profound disabilities. The current library is in the middle of the cafeteria and not large enough to handle a class when all of the children are in wheelchairs and have multiple assistants and nurses with the students. It has been decided that we will put an addition onto the school so that the library is built precisely to meet their needs. JT Moore’s principal has a vision for the students to focus on nature and the outdoors. They have a greenhouse that produces enough food to supply a salad bar in the school cafeteria every day. Incorporating the greenhouse and gardens into almost every subject area, the students are learning about growing their own food, sustainable architecture, and life skills. He would love to have the library opened up to the outdoors so that a reading garden is part of the design. Fortunately for us, the head of the PTA at JT Moore happens to be an architect who is also willing to donate time in helping with the design. These are going to be exciting projects and the whole team is already really excited. Below shows how the Harris Hillman library is part of the cafeteria – not conducive to teaching when lunches are happening.
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Community Engagement Puppet Truck • 81 programs, 6478 attending • Partnered with Cheekwood for Hispanic Heritage month • Partnered with Metro Parks for Celebration of Cultures Festival • Performed at Southern Festival of Books • Performed around the city in celebration of Artober. • Presented Ellingtown for Gower Elementary as part of Music Makes Us! • Participated in Haywood Harvest Festival and Glen Leven Farm Fair • Performed at Julia Green and Norman Binkley for literacy night and book fair events • Presented The Ordeal of Dr. Trifulgus to Safe Haven Family Shelter, First Baptist Church Capitol Hill and Juvenile Justice Center Wishing Chair 42 programs, 3154 attending Bringing Books to Life 46 programs, 1402 attending Completed 8-week Crazy 8s Math program at the Southeast Library Presented to the (national) Alignment Institute Met with Deschutes Public Library, Oregon about BBTL’s model of service Participated in First Lady Haslam’s Read20 Book Club Committee to nominate 2016 titles BBTL’s puppet truck visits booked through March Continued workshops at the South Nutrition Center with WIC Adult Literacy Offered 24 events serving 357 people, including 17 digital literacy trainings for 205 people Continuing digital literacy services with Martha O’Bryan, Project Return, 2 charter and 2 district schools Participated in technology petting zoo at Trevecca Towers Partnered with Nashville Adult Literacy Council to deliver a mobile lab and library resource session to 2 EL classes (one student even exclaimed "God Bless America" upon hearing it was all free!) Attended Bass Adult High School and Christian Women’s Job Corps to offer library card registration and share information about library resources Presented 2 professional development sessions to 42 attendees NAZA NAZA participated in the October 22 “Lights on Afterschool” celebration Hosted afterschool site tours around the county for elected officials and community supporters. Partnered with Book’em to distribute a free book to over 1,000 students
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Studio/TOTAL Started Mobile Lab series to Salvation Army East Nashville & Woodland Hills Youth Development Center Hired a Robotics/Coding Guest Mentor Introduced Studio NPL to 1000+ guests of the Society of Women Engineers conference Started regular mentor rotation at SE Studio Production Services – Staff worked daily events, including weekends (Southern Festival of Books, ACLU Surveillance presentation, DATAFEST conference, LA 500 Annual Convention, Otto Tolonen, and 5 Salons) Salon – Hosted five Salons with 1,200+ in attendance. Hispanic Heritage Month – Hosted 75 programs with 2,600+ in attendance. Print Crawl – Library hosted the Nashville Print Crawl, with 250 participating in Our Town
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