CORPORATE SERVICES, IT AND FINANCE MANAGEMENT
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Corporate Services Management Unit
The Corporate Services Management Unit is a key enabler of the delivery of the entity’s strategic goals, driven by its mission statement. This Unit’s priority is to ensure that the needs of all the entity’s stakeholders are met, focusing on the delivery of quality services, innovation and capabilities development, in line with the challenges that the services request, together with the general upkeep and improvement of the old and historic facilities we operate from. During 2020, the Unit continued to build on the work of previous years and sought to improve the services provided by the entity, by transforming the way services are delivered through teamwork, shared vision and commitment. The main duties and responsibilities of this Unit are: •
The administration and human resources development. HR related administration such as leave, staff records and roster planning are managed by this Unit. Further to the administrative tasks, recruitment of new employees and staff development are the responsibility of the Corporate Management Unit. The Unit also deals with the drafting, monitoring and execution of policies related to HR and administration. It is also entrusted with the collating of reports and statistical data and the coordination of Parliamentary Questions’ replies. The administration of the Conservation Laboratory, the Maintenance and Cleaning units and the Reception services fall directly under this unit.
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Procurement. Procurement is the core function of this Unit. Tender procedures for large purchases are undertaken by this Unit. Other relatively small purchases require quotations for the goods or services to be obtained and the Unit has the task of ascertaining that the best quality is being obtained at the cheapest possible price.
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Works and Maintenance of Buildings. The administration of all six premises run by the entity includes structural and assets’ monitoring and maintenance, pest control and further logistics.
The National Archives is committed to the health and safety of our visitors and staff. The Covid-19 outbreak in March 2020 presented the entity with various challenges. The situation was closely monitored together with public health officials and other counterpart agencies. Adherence to the various circulars and update reports disseminated, helped the entity respond to the evolving conditions in various ways, referred to later on in this report. Throughout this ordeal, all NAM Reading Rooms remained opened with committed staff to serve the public in the best and safest ways possible. Administration and Human Resources Development Recruitment Human resources infrastructure was strengthened in 2020 by the addition of three Archivists, two of whom, were assigned cataloguing tasks to tackle new acquisitions, while the third one was specifically recruited to work on the newly established Audio-Visual Unit. The latter will be a key player in the founding phase for a National Audio-Visual Institute. Two Assistant Conservators were recruited to join the Conservation Lab. The laboratory has also a new Annual Report 2020
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