National Association of Junior Auxiliaries
ANNUAL REPORT 2016
FA S T FAC T S
N A JA M I S S I O N S TAT E M E N T To provide support, resources, and educational, leadership, cultural, and specialized training for NAJA members in order to optimize community service by NAJA Chapters. J U N IOR AU X I LI A RY SLOGA N : "C ARE TODAY – C HARAC TE R TOMORROW"
9 6 C HA P T E RS I N 7 S TAT E S Arkansas, Alabama, Florida , Louisiana, Missouri, Mississippi, and Tennessee
MEMBERSHIP TOTAL: 14,986 Active: 3,102 Non- Resident: 11
Associate: 937
Life:10,930
Sustaining: 6
100000
Total Service Hours: 96,246
80000
Total Finance Hours: 66,673
60000
Total Education Hours: 44,271
40000
Total Admin. Hours: 47,205
20000
Total Assoc./Life Hours: 7,498 TOTAL HOURS: 261,893
0 TOTA L RE VENU E OF C H AP T ERS
TOTAL E XPE NDITURE S OF C HAPT E RS
$ 2 ,8 8 9 , 64 8
$ 2 ,6 6 5 ,3 8 8
C A S H O N H AN D I N C H AP T ERS
PE OPL E S E RVE D
$ 7, 0 9 3 , 4 7 3
2 51,4 0 0
MESSAGE FROM THE PRESIDENT Junior Auxiliary’s foundational purpose is to serve our neighbors in need. We start our prayer with the words, “Send us, O God…”, and ask Him to direct us to where we need to be. When we carry out our service projects, we are where He has led us to be at the time we are needed. Junior Auxiliary allows our members to use their endless talents and spiritual gifts to make a difference in this world – in the lives of the hungry, the neglected, the lonely, and the hurting neighbors around you. Each of us have God-given talents – superpowers - that He expects us to use and our projects are an excellent place to put those talents to work, using our powers to change the world. — Amanda Knauer, NAJA President 2015-16
NAJA BOARD OF DIRECTORS Seated, from left: Merrill Greenlee, Executive Director, Greenville, MS; Beth Holbert, Ex-Officio, Savannah, TN; Amanda Knauer, President, Franklin, TN; Jeanne Hildebrandt, First Vice-President, Slidell, LA; Linda Pitcock, Second Vice-President, Batesville, MS Standing, from left: Sug Borgononi, Region IV Board Rep/CSC, Greenville, MS; Debbie Bailey, Scholarship Chairman, Greenville, MS; Patricia Kelly, Region III Board Rep/CSC, Greenville, MS; Lisa Benjamin, Region VI Board Rep/CSC, Hammond, LA: Jeannie Tinker, Public Relations Chairmen, Ruston, LA; Ruth Cummins, Region V Board Rep/CSC, Clinton, MS; Gayle Brown, Third Vice-President, Monticello, AR; Debbie Jones, Region I Board Rep/CSC, Forrest City, AR; Noel Howe, Region II Board Rep/CSC, Tipton County, TN; Kristi Prince, Education Committee Chairman, Monticello, AR; Julie Springer, Recording Secretary, Rogers-Bentonville, AR; Kristen Savage, Membership Committee Chairman, Houma, LA; Leslie James, Marketing Vice-President, Crittenden County, AR; Charlott Jones, Treasurer, Jonesboro, AR
We are proud of the fact that all the board of directors are associate or life members of Junior Auxiliary!
PUBLIC ATIONS
Above: Two issues of "The Crownlet". Below left: e-Crownpoints published monthly. Below top right: Edited and printed five new Manuals for officers and chairmen and a Notebook for the Chapter President. Below bottom right: The Bulletin is a compilation of information on NAJA and its chapters. The Handbook contains Bylaws and Policies of NAJA; Policies and Procedures for Chapters; and Bylaws and Policies of the NAJA Foundation. National Associa tion of Junior Auxiliaries, Inc. March 2016 Crown Points E-Newsletter Superheros a t Work! Have you ever thought “It would be fun to do a Service project with another Chapter”? Well at AEC 2016 in Memphis, TN you will have the opportunity to do just that. And this time can be used towards your 2016-2017 Service hour commitment too! There are two opportunities in which to participate: Friday, April 29th from 9am – 11am at Youth Villages Inc. Friday, April 29th from 4:30 – 5:30pm with Girl Scouts at the Hilton Be on the lookout for a constant contact message coming soon with how to sign up and more about what work you will be doing with the children on with each of these projects. If the schedule doesn’t work out for you to give of your time, we will have ways for you to give items or money for Youth Villages.
75th Anniversa ry Pla ns Underway In November of this year, the National Association of Junior Auxiliaries will turn 75 years old! What started with 10 Chapters in Mississippi and Arkansas has grown into 95 Chapters across the Southeast! Thousands of acts of charitable service have been rendered over these 75 years, and thousands of Junior Auxiliary members have been touched by those they have served. It is a privilege being a part of this wonderful organization and something to celebrate! The celebration kicks off at AEC 2016 with the opening of a Time Capsule that was filled by the Chapters and sealed at AEC 1991, 25 years ago! This will take place Friday night, April 29 at 5:30pm, at the NAJA After-Hours Reception in the Memphis Hilton Lobby Annex. We think this will be pretty cool, so make sure you attend to see what your Chapter placed in the Time Capsule 25 years ago. Check future e-Crown Points for more 75th Anniversary plans.
JA 411 Booth NAJA SuperHeroes Assemble! On Friday and Saturday afternoons, NAJA Superhero Representatives and CSCs will be available to help you in your quest for JA knowledge. We will have manuals and sample forms on hand as well as ideas to elevate your JA Chapter to a SUPER level. If you need help with the Connect with Kids resource or navigating the NAJA website, we can assist you. Bring your questions, earn an Education Hour and sign up for our FANTASTIC drawing!
The Budget: Your Cha pter’s Pla n for Success
Chapters should plan for the upcoming year by preparing a budget of the expected expenses and revenues of the Chapter's operation. The budget is a map that shows what your Chapter plans to do and how it will do it. Preparing and approving the budget requires your Chapter to agree on goals and objectives and the means required to achieve them. The budget process begins in March or April when the Finance Committee drafts a proposed budget for consideration by the Board of Directors. The budget becomes final after approval by the entire Chapter. Preparing a budget begins by collecting expense and revenue estimates from each officer and committee chairman. The estimates will fall into these categories: administration, service projects, and fundraising. The amount you plan to spend will determine the level of fundraising activities your Chapter must plan to undertake. Chapters should have procedures in place to handle unbudgeted expenses and requests by committee chairmen for additional funds. Generally the Chapter board would review and approve requests for unbudgeted items and additional funds. During the year, the budget should be reviewed for any unexplained variance between a budgeted and actual line item of revenue or expense as this may be the first red flag signaling a more serious problem that needs to be investigated. It’s a common myth that nonprofits have to have a break-even budget (i.e., revenues = expenses). If your Chapter does not have one year’s worth of operating expenses in reserve, then you should plan to generate more revenues than expenses to build a reserve fund that can be used in future years. If your Chapter has a reserve fund equal to more than one year’s operating budget, then you can budget expenses greater than revenues. You can choose to make one-time expenditures for something needed in your community or increase the budget for current projects such as scholarships. Here are some tips which will help you prepare your budget: Involve officers and committee chairmen in the budgeting process.
Set up your budget line items according to the Statement of Cash Balances.
Be conservative and realistic about your projected revenues and expenses.
Keep notes to document the assumptions you’ve made in developing your budget or the source of an estimate.
Emphasize building a reserve fund for emergencies and unexpected opportunities.
The effort given to build a realistic budget with input and approval from all officers, committees, and members provides a foundation for a successful Chapter. For additional information and a sample budget see pages 16 and 17 in the Treasurer’s Manual.
PROJECTS
T
he Junior Auxiliary of Greenwood, MS had an amazing Provisional class this past year. The focus of their Provisional project was a partnership with ArtPlace MS. ArtPlace MS offers an after school program for children ages 14-18 that teaches them skills such as carpentry, art and sewing. It was important to this group of JA Provisionals that children were able to learn skills they most likely do not have exposure to at home or school, and have a safe place for them to express creativity after school. ArtPlace MS directors let the Provisionals know of one of their current needs; they had several children interested in the sewing department, but not enough machines to accommodate. The Provisional class met and really worked hard to research the best way to purchase the most things to help make the sewing class a success. They were able to purchase 6 new sewing machines, bobbins, thread, scissors and sewing machine cases. Not only did they furnish enough equipment to expand the ArtPlace
MS class, the Provisionals decided to find a way for Chapter members to help make their project even more successful. At one of their Chapter meetings, the Provisionals held a fabric drive asking members to gather fabric leftover from personal house projects or to bring new fabric to donate to the sewing program. ArtPlace MS was able to double their after school program class size and underwent construction within their current facility to accommodate the high demand they were having for this new class. The Provisionals also coordinated volunteers during the sewing class times and worked together to make sure they could also provide the kids attending with healthy snacks each week. They thought it would be a good idea to teach the kids the importance of healthy eating by providing snacks that consisted of fruit, vegetables and light snacks like popcorn, which are all good alternatives to processed or sugary snacks. The Provisionals decided to cover the cost of the snacks personally, so they could
JA of Greenwood, MS
utilize their entire project budget on meeting the needs that ArtPlace MS had, especially as the class size and response was so successful. The sewing class participant’s learned hands on skills and how to make things, but the experience for them did not stop there. The items they made, including purses, skirts and bags, were all things they learned to market and sell at events around the Greenwood area. Earning money by working hard making something that they are proud of will help these students grow in so many ways. The Provisionals last step to ensure the continued success of this after school program was to increase awareness for the needs that ArtPlace MS has by revamping their social media presence. They met with the executive director and gave tips on improving social media use and ideas for marketing the student’s new sewing projects. JA of Greenwood hopes to continue to work with ArtPlace MS to help expose children to these important life lessons and job skills. To learn more about ArtPlace MS please visit their website at http://www. artplacems.com.
T
he Junior Auxiliary of Brookhaven , MS’s 2015 Provisional Class partnered with the city’s established Brookhaven Recreational Special Needs Soccer team for the Fall 2015 season in order to promote awareness, support for the parents, and get more children involved in this unique opportunity to participate in a team sport. Part of J.A.’s efforts centered on spreading the word that this program was available in order to allow more children to participate. Flyers were distributed at local businesses, and all nine schools in Lincoln County, in order to maximize participation and give everyone who wanted, a chance to play. For eight games this season, each Monday night, the Provisional class members and the children played soccer at the Brookhaven Sports Complex. While the children had uniforms like every other team involved in youth soccer,
PROJECTS
J.A.’s Provisionals decided to provide the parents with matching complimentary t-shirts emblazoned with the team name, so the parents could show their support for the team, and get them more involved. Junior Auxiliary Provisional members also wore special shirts in support of “their” team. The Provisional members made sure that each soccer match went off without a hitch, allowing the parents to sit back, and enjoy the action. Each child’s unique needs were considered, and options were made available to accommodate those needs, and plans were implemented in order to ensure that each child could participate to their fullest ability. “Kail’s Kickers” had an exciting schedule, and the Provisional class provided post-game snacks after each match. Medals were awarded to each child at the end of season during a pizza party. Although “Special Needs Soccer” was a community activity that had been ongoing, this year’s Provisional class felt that this was an event that could benefit from the dedication and volunteer efforts of Junior Auxiliary’s members – sharing some “J.A. Love,” so to speak. This project came about because one of the members has a sibling who is active in the league, so this is a cause that was near and dear to their hearts. Aside from a few minor grass stains, the Provisional class had a great time bonding with the kids and came away feeling very rewarded for their efforts. They even found themselves stepping in to coach the team on a few occasions when the coach was not able to make it.
JA of Brookhaven, MS
Another project that was started this year by the Chapter was a Dude That’s Rude campaign. This year’s NAJA National Focus is “Keeping It Real in a Virtual World.” There are so many issues that could encompass as our children are exposed to so much through the pervasiveness of online material in our everyday lives, so the members of the Chapter began brainstorming soon after this year’s AEC on how they could address this issue in their community. After much deliberation, they decided that a typical “J.A. project” was not the way to go. It would reach too few children by having to take a “shotgun” approach. Therefore, they decided to create an awareness campaign, instead of a traditional project. That’s how “Dude! That’s Rude!” became the Chapter’s effort to address cyber-related issues in our community. The campaign’s focus is to educate children on internet safety, but also to create a “Zero Tolerance” attitude toward online bullying. The campaign showed off bullying behavior, how the negative effects of bullying affect others, as well as offering solutions to help eradicated bullying. Specifically, the program urges children to tell the bully, “Dude! That’s Rude!” Members felt that this one statement, said without animosity, would help defuse the use of bullying behavior, while making the “bully” responsible for their behavior going forward. Presented under the auspices of the Chapter’s Life Choices committee, the Chapter presented the “Healthy You Fair” to all of the fifth-graders in the county’s nine schools. There were four stations
to the fair – Exercise, Hygiene, Nutrition and Cyber-bullying, which featured “Dude! That’s Rude!” information and promotional materials. Working with community sponsors, each of the 5th graders received a goody bag (bags donated by a regional cell phone provider) filled with a healthy portion plate (donated by the local hospital), jump rope, pocket-size hand sanitizer (donated by a local drugstore), toothbrushes (courtesy of a local dentist), and “Dude! That’s Rude!” pencils and a stickers. As part of the educational component of this project, each of the children was urged to sign a pledge to make a stand against cyber-hate. The committee also presented a “Dude! That’s Rude!” station with their same anti-bullying materials at a community-wide Back-to-School program where needy children received backpacks full of school supplies.
PROJECTS The work unit of the Junior Auxiliary Chapter is the project. A project is a planned undertaking in the fields of Welfare, Health, Recreation, Culture, or Education for which the Chapter has some part of financial or administrative responsibility. The Chapter Project is generally initiated with the idea that, after having been successfully established and operated, an appropriate community group will assume responsibility for its continuance. If a project is not taken over by a community group within five years, the Chapter should re‑evaluate the project to determine if it is still performing a necessary service to the community. If an essential service is being provided, then the project should be continued by the Chapter. A Chapter should always be ready to expand activities to meet new needs arising from changing times.
MEETINGS
NAJAArea AreaMeeting Meetings 2015 NAJA 2015
3, 2015 Northern - August 22, 2015 Southern - October 3,October 2015 Lake Terrace Convention CenterConvention Center Hilton Hotel Lake Terrace Memphis, Tennessee Hattiesburg, Mississippi Hattiesburg, Mississippi
Schedule for Saturday Morning 8:308:30 - 9:30 Registration Registration – 9:30 9:309:30 - 10:00 - Exhibit Hall C – 10:00 Business Meeting Business Meeting—Exhibit Hall C 10:15 – 11:15 Session OneSession One 10:15 - 11:15 11:30 – 12:30 Session TwoSession Two 11:30 - 12:30 12:30 Pick up NAJA Scrapbook Page & Handbook 12:30 Pick up NAJA Scrapbook Page & Handbook Inserts – Two Members per Chapter Inserts — Two Members per Chapter
Session One
—
Jean Vaughan, MS Ag Office — National Focus President's Workshop *Provisional Trainer's Workshop Round Table Discussions
Session Two
—
Jean Vaughan, MS Ag Office — National Focus Treasurer's Workshop How to Start a Crown Club Membership Recruitment & Retention Successes
MEETINGS
2016 N A JA A nn u a l E d u c a t io n C o n f e re n c e M em phi s , T N | 5 9 0 A t t e n d e e s Fr ida y, A p r i l 2 9 t h
S a t u rd a y, Ap r il 3 0 t h
10:00 - 12:30
Registration . . . . . . . . . . . . . . . . . . . . . . . . Lobby Annex
8:30 - 1:30
NAJA Foundation Raffle . . . . . . Directors Row 6
10:00 - 5:00
NAJA Foundation Raffle . . . . . . . . . . Directors Row 6
8:30 - 4:00
Galleria . . . . . . . . . . . . . . . . . . Directors Row 3 & 5
12:00 - 5:30
Galleria . . . . . . . . . . . . . . . . . . . . . . Directors Row 3 & 5
NAJA Store . . . . . . . . . . . . . . . . . . .Directors Row 4
NAJA Store . . . . . . . . . . . . . . . . . . . . . . Directors Row 4
*** 9:00 - 10:00
*1:00 - 2:45
Elections . . . . . . . . . . . . . . outside SE ABC in Hall
Plenary Session . . . . . . . . . . . . . . . . . . Tennessee A & B Glennon Doyle Melton
**3:00 - 4:30 Incoming Presidents Workshop . . . . Southeast Ballroom Amanda Knauer & Jeanne Hildebrandt B&C 3:00 - 5:00
JA 411 . . . . . . . . . . . . . . . . . . . . . . Tennesse Grand Foyer
3:00 - 4:00
Provisional Trainer Workshop . . . . . . . . . Tennesse C NAJA Membership Committee
Organic PR - An Idea Library of Methods that Work NAJA Public Relations Committee . . . . . . . .Tennessee B
Business Meeting 1 . . . Southeast Ballroom ABC
9:00 - 10:00 Getting the Grant . . . . . . . . . . . . . . . . . Tennessee C Madeline Allin *10:30 - 11:45
Looking Under the Anger: Liberating Our
Youth from Violence . . . . . . . . . .Tennessee A & B Dr. Malcolm Astley (Sponsored by the NAJA Foundation) 12:00
Boxed Lunch . . . . . . . . . . . . . . Tables around Area
Incoming Treasurers Workshop . . . . . . . . . . . . . . . .
* 1:15 - 2:30 Empowering Young Women . . . Tennessee A & B Kim Gravel
Charlott Jones . . . . . . . . . . . . . . . Southeast Ballroom A
2:30 - 4:00
3:00 - 4:30
Legends of the Knight . . . . . . . . . . . . . . . . Tennessee A
4:30 - 5:30
Service Project with Girl Scouts Heart of the South . . . . . . Tennessee B
**** 2:45 - 4:00 Parliamentary Procedure . . . . SE Ballroom ABC Wilma Wilbanks
Recording Secretary Workshop . . . . . . . . Tennessee C Julie Springer 4:30 - 5:30
CSC/Chapter Presidents Meetings Region I . . . . . . . . . . . . . . . . . . . . . . . . . Directors Row 1 Region II . . . . . . . . . . . . . . . . . . . . . . . . . Directors Row 2 Region III . . . . . . . . . . . . . . . . . . . . . . . . . . Promenade 2 Region IV . . . . . . . . . . . . . . . . . . . . . . . . . . Promenade 3 Region V . . . . . . . . .. . . . . . . . . . . . . .. . . . . . Tennessee D Region VI . . . . . . . . . . . . . . . . . . . . . . . . . . . Tennessee E
5:30 - 6:30
NAJA After-Hours. . . .. . . . . . . . . . . . . . . Lobby Annex
Kick back and relax after your workshops. Sponsored by the NAJA Foundation. Cash Bar Available
JA 411 . . . . . . . . . . . . . . . . . Tennesse Grand Foyer
Projects Theater . . . . . . . . . . . . . . . . . Tennessee C Celeste Cade & Leslie Dewey
Membership Chairman Workshop. . . . . . . . . . . . .
. . . . . Tennessee D & E
NAJA Membership Committee
2:45 - 4:15
Raffle item pickup . . . . . . . . . . . . Directors Row 6
5:30 - 6:30
Cash Reception . . . . . TN Grand Ballroom Foyer
6:15
Outgoing Presidents Gather in the Southeast Ballroom Foyer for the Parade of Presidents
6:30 - 9:30
Awards Banquet . . . . Tennessee Grand Ballroom
* All Attendees ** Incoming Chapter Presidents *** 3 Delegates per Active Chapter, Board of Directors, Provisional Chapter (non-voting)and all interested members **** Every Chapter should have representation
FINANCIALS S t at em e n t s o f F i n a n c i al Po si ti o n ( Ju ne 30, 2016 a nd 2015) A s s e ts 2 016 2 015 Cash and cash equivalents Cash and cash equivalents-restricted Investments in debt and equity securities Investments in debt and equity securities-restricted Accounts receivable and prepaid expenses Inventories Property and equipment at cost: Furniture, fixtures and equipment Less: accumulated depreciation
To t al asse ts
$ 143,731 21,775 357,529 320,442 5,276 26,343
$ 165,746 38,208 337,549 336,280 11,820 30,642
69,184 (61,566)
69,184 (59,003)
$882,714
$930,426
L iab ili t i e s a n d N e t A s se ts Accounts payable Prepaid dues and fees Payroll taxes payable Total liabilities Unrestricted net assets Other unrestricted net assets Permanently restricted net assets Total net assets
To t al liabilities and ne t asse ts
Revenues: 2016 2015 Chapter Dues and Fees
$292,173.00
$282,735.00
AEC and Area Meetings
$142,210.00
$126,622.00
Publication Fees $9,520.00 $12,029.00 Sales: NAJA Store
$37,106.00
$38,046.00
Donations and other
$10,262.00
$14,347.00
Resource Center $5,365.00 $5,480.00 Corporate Endorsements
$2,000.00
$2,000.00
Investment Income $480.00 $417.00 Total Unrestricted Revenue
$499,116.00
$481,676.00
$ 2,562 39,015 4,545 46,122 58,192 422,050 356,350 836,592
$882,714
$ 36,096 65,245 4,492 105,833 44,603 399,030 380,960 824,593
$930,426
Expenses: 2016 2015 Cost of Sales: NAJA Store
$24,463.00
Chapter Service and Committee Expense $150,877.00
$25,661.00 $163,128.00
Occupancy $35,088.00 $38,788.00 General and Administrative $275,098.00
$268,708.00
Total Expenses
$485,526.00
$496,285.00
Increase (decrease) in unrestricted assets $13,590.00
-$14,609.00