National Association of Junior Auxiliaries
ANNUAL REPORT 2017
FA S T FAC T S
N A JA M I S S I O N S TAT E M E N T To provide support, resources, and educational, leadership, cultural, and specialized training for NAJA members in order to optimize community service by NAJA Chapters. J U N IOR AU X I LI A RY SLOGA N : "C ARE TODAY – C HARAC TE R TOMORROW"
9 3 C HA P T E RS I N 7 S TAT E S Arkansas, Alabama, Florida , Louisiana, Missouri, Mississippi, and Tennessee
MEMBERSHIP TOTAL: 15,406 Active: 2,971 Non- Resident: 6
Associate: 1,018
Life:11,406
Sustaining: 5
100000
Total Service Hours: 90,387
80000
Total Finance Hours: 62,899
60000
Total Education Hours: 42,977
40000
Total Admin. Hours: 44,908
20000
Total Assoc./Life Hours: 6,818 TOTAL HOURS: 247,989
0 TOTA L RE VENU E OF C H AP T ERS
TOTAL E XPE NDITURE S OF C HAPT E RS
$ 2 ,9 9 5 , 8 9 8
$ 2 ,7 7 2 ,19 8
C A S H O N H AN D I N C H AP T ERS
PE OPL E S E RVE D
$ 7,17 3 ,4 24
2 3 5 ,6 2 6
MESSAGE FROM THE PRESIDENT The years we spend serving our communities as members of the National Association of Junior Auxiliaries are among the most rewarding and most productive of our lives. There is no better way to leave a positive mark on society than by service to others. Most of us cannot imagine having “lives without love,� but we share our good fortune to help others in need. It is so important to help our organization grow in the future and spread Chapters to other towns and small cities so that more and more citizens can benefit from our mission. There is great reward in seeing happy faces and getting warm hugs from children who have received a new pair of sneakers, or from a group of little ones who just enjoyed a holiday party. We see the excitement of a 5th grader picking up a new backpack of school supplies or of a young girl who can look forward to her prom because of the beautiful gown she chose with JA help. Let us remember the educational opportunities we have supported with scholarship donations and the kids who have benefited from health and safety programs sponsored by JA over the years. Our list of projects and activities is endless. We do good work in JA, and as volunteers we provide a double opportunity. Service in JA puts smiles on the faces of those we serve and joy in the hearts of those of us that volunteer to provide it!
Jeanne Hildebrandt, NAJA President 2016-17
NAJA BOARD OF DIRECTORS Seated from left: Gayle Brown, Second Vice-President, Monticello, AR; Amanda Knauer, Ex-Officio, Franklin, TN; Linda Pitcock, Education Chairman, Batesville, MS; Jeanne Hildebrandt, President, Slidell, LA; Merrill Greenlee, Executive Director, Greenville, MS; Charlott Jones, First Vice-President, Jonesboro, AR; Noel Howe, CSC, Region II, Tipton County, TN; Standing from left: Emily Johnson, Third Vice-President, Tate-Panola, MS; Ashley Johnson, Membership Chairman, Batesville, MS; Rhonda Bryant, CSC, Region III, Monticello, AR; Julie Springer, Recording Secretary, Rogers-Bentonville, AR; Leslie James, Marketing Vice-President, Crittenden County, AR; Debbie Bailey, Scholarship Chairman, Greenville, MS; Edith Crosby, CSC, Region V, Madison County, MS; Lisa Benjamin, CSC, Region VI, Hammond, LA; Debbie Jones, CSC, Region I, Forrest City, AR; Shannon Miller, Public Relations Chairman, Brookhaven, MS: Not Pictured: Londa LeBrun, Treasurer, Columbus, MS; Sukie Philyaw, CSC, Region IV, Kosciusko, MS; Darlene Carey, Foundation Chairman, Greenville, MS
We are proud of the fact that all members of the board of directors are Associate or Life members of Junior Auxiliary!
PUBLIC ATIONS
Above: Two issues of "The Crownlet". Below left: e-Crownpoints published monthly. Below top right: Edited and printed four new Manuals for officers and chairmen and a Notebook for the Chapter President. Below bottom right: The Bulletin is a compilation of information on NAJA and its chapters. The Handbook contains Bylaws and Policies of NAJA; Policies and Procedures for Chapters; and Bylaws and Policies of the NAJA Foundation. National Associa tion of Junior Auxiliaries, Inc. June 2017 Crown Points E-Newsletter What’s in Your Constitution? Do you know what’s in your Chapter’s constitution? Your constitution describes the purpose and guiding principles of your Chapter. Members have a fiduciary duty to understand their constitution’s rules and provisions which define and restrict the powers and duties of the board, officers, and members. Your organization is legally accountable for following its provisions. Chapters should update their constitution when needed. Times and circumstances change…and your constitution should reflect those changes. For example, does your constitution have a Code of Ethics or a provision regarding how officer vacancies will be filled? If your constitution needs to be amended, be sure to follow the amendment procedures described in your constitution which require the amendment to be presented to the Chapter at large at the meeting previous to the one at which it will be voted upon. In addition, a 2/3 vote of the members present shall be required to adopt the change. However, don’t treat your constitution as a policy and procedures document. Create a separate Chapter Policies and Procedures Manual to document Chapter traditions, customs, policies, and procedures. This manual is for detailed information which will be updated frequently. The revision process for the policies and procedures manual is simpler than the process for amending the constitution. Policies and procedures can be changed by a majority vote of the members present at the same meeting that the change is proposed. The start of a new JA year is a good time to review your Chapter’s constitution. Consult your Chapter Support Coordinator for help in determining if your constitution is up to date.
Get It Out a nd Get It Free!
Best case scenario, getting the word out about Junior Auxiliary and your Chapter’s good works should be free in all situations. Save your hard-earned dollars to fund hand-on service projects! But in some communities, Chapters find they have to purchase advertisements to publicize fundraisers and projects. Remember, advertising, or an “ad,” is not the same thing as a news story. Advertising is paid; in the journalism world, no one pays for a news story or photo in the newspaper or local television station. If you approach a newspaper or TV station and tell them you want an “ad” or advertisement, they will think you want to buy one. Get your terminology straight. Never purchase an ad unless you’ve exhausted all efforts to get it at no cost. Know what buttons to push and when, and who to contact to get it free. Some examples:
Ask local media for an in-kind corporate sponsorship for paid advertisements, and propose a dollar amount. A $500 in-kind sponsorship means the paper or TV station will run $500 in advertising for your Chapter.
Newspapers calculate in print column inches, as in a four-columninch by six-column-inch ad. This gives you great options: a larger number of small ads for your sponsorship, or blow it out by placing a single large ad.
TV stations calculate by airtime, usually a 30-second or oneminute ad. You can say a LOT in 30 seconds without losing viewers’ attention.
The Federal Communications Commission requires television and radio stations to air free public service announcements. That usually comes in the form of brief announcements -- who, what, when and where of a JA project or event, and who to contact. Approach them about two weeks out.
TV and radio stations have set programs that feature guests giving educational information or touting a community event. Call and get the producer’s name and contact info for each show. Stations often have multiple shows with different producers. Ask this person for airtime, and take what they offer. Designate one Chapter member to appear, and prep them on what points to get across.
Finally, approach businesses with billboards or electronic signage and ask if they’ll post your event. Contact businesses that produce signs or banners. Ask them if they’ll donate some for your event as a corporate sponsorship.
Charlott Jones, NAJA President
NAJA Schola rship Progra m The NAJA Scholarship Program was established in 1962 and remains the Association’s only service project funded through donations from Chapters, honorariums and memorials. Your generous donations demonstrate your commitment to the children within your own communities as well as beyond. The scholarships are awarded to individuals pursuing graduate degrees in fields of study which meet the special needs of children. Great importance is attached to the applicant’s purpose in life, dedication to their chosen field and scholastic record. Their purpose for entering the profession must coincide with the Junior Auxiliary underlying purpose of helping children with special needs. The primary purpose of the scholarship grant is to present a gift to the children, not to the individual recipient. Last year, seventy-nine percent (79%) of the Chapters gave to their Scholarship Program and donated at a Crown level. April 15th 2018 is the deadline for NAJA Scholarship donations in order to be recognized at the 2018 Annual Education Conference at the various Crown levels and receive a Scholarship Ribbon on name tags at Registration. I encourage all of our Chapters; please give a generous donation to your National Scholarship Program so that we can award scholarships that will make a difference in the many children’s lives with special needs in all of our communities. The NAJA Scholarship will be available on the NAJA website (www.najanet.org) from September 1st – February 1st Debbie Bailey Past NAJA Scholarship Chairman
Remember to thank all who give free publicity by listing them in fundraiser programs or signage at events. You want to maintain that relationship! Ruth Cummins, NAJA PR Committee
Area Meetings Information Chapter Presidents, Area Meeting Packets will be mailed from HQ on July 3rd, so watch your mailbox for that information. SAVE THE DATES for the Area Meetings — August 12th at Lake Terrace Convention Center in Hattiesburg, MS and September 23rd at the Memphis Hilton in Memphis, TN. Check our website under Events for pertinent information to be added soon.
NATIONAL ASSOCIATION OF JUNIOR AUXILIARIES, INC.
BULLETIN 2016-2017
The Community Spirit Since 1941!
PROJECTS
J
unior Auxiliary of Cleveland, MS presented their Voices of Youth project, “A Child’s Dream, an adaptation of “The Nutcracker” on December 4, 2015. There were 2 performances held. A daytime performance was for area schools and a night performance for the community. Almost 200 local children of all ages were involved in this production. “We hold this performance to provide an opportunity for all children, regardless of socioeconomic status, an opportunity to participate in the arts. So often, only the children who are fortunate to live in families with disposable income are afforded dance classes. By holding ‘A Child’s Dream’ every three years, all Cleveland children are able to have free dance lessons provided by a professional dance instructor — Carla Parker, Life member of JA — costumes, shoes, and the experience of performing on a stage in front of their families,” explained Voices of Youth Chair Melanie Bray. Many of the children involved had never danced before, while others have been taking dance lessons for years. There was also an art contest associated to the project. The winning entry, by 16 year old Madeline McLaughlin, was featured on the T-shirt and the cover of the program. This is a fun project that takes many, many hours of dedication by everyone involved from the children, their parents, JA members, Mrs. Parker and her studio staff.
T
he Junior Auxiliary Natchez, MS Chapter kicked off their new partnership in August with Girl Scout Troop 3777 by hosting an overnight slumber party for the girls at the Duncan Park Canteen. Girls arrived to the party being welcomed by JA members who were serving pizza. The supper was followed with a surprise show from Magician Burnley Cook of Natchez. As the evening progressed, girls had plenty of activities to choose from such as hula hoops, a selfie photo booth, nail polish station, popcorn bar, the candy corner booth, face painting and art table, sumo bumper games, and a night filled with karaoke singing and dancing under the disco lights. Included in the event were two little girls who the Natchez Chapter will be sponsoring for the year so they can be involved in Girl Scouts and learn how to serve others while also developing new friendships. Different JA members stopped in at various times to offer assistance…some bringing goodies, while others just came to have a good time with the girls. The JA ladies found out it was one of the Girl Scout’s birthday so they called in another JA member to surprise her with a cake. Her parents also showed up with a birthday cake, so the Girl Scout troop and JA ladies were able to give her a celebration she will not soon forget. The following morning the girls started painting and creating a six foot long canvas to share what they each could do to
help ward off racism. Each girl created her idea by painting an art motif on how to accomplish that goal. One example was girls holding hands with everyone in the group that depicted friendships with all and not with just a few. The morning was also used to collect donated school supplies from the community. The JA ladies and Girl Scouts collected enough school supplies that each
area school was delivered two bags of basic school supplies to either the school counselor or the librarian. The school personnel will dispense to children in need as supplies are needed. Through-out the party time several door prizes were awarded for knowing random facts about the Girl Scouts, including their motto and prayer. Paige Dickie, President and Chassity Cannon, Vice-President/Treasurer were both on hand, staying the night to entertain the girls until the wee hours of the morning. They set up a breakfast bar/buffet for the girls that included assorted cereals, milk and juice, sausage biscuits, pop-tarts and pastries. As the morning came to a close and clean-up began, everyone pitched in. A couple of the girls even took the initiative to mop the floors.
MEETINGS
NAJA Area Meetings 2016 Southern - August 6, 2016 Lake Terrace Convention Center Hattiesburg, Mississippi
Northern - September 17, 2016 Hilton Hotel Memphis, Tennessee
Schedule for Saturday Morning 8:30 - 9:30 9:30 - 10:00 10:15 - 11:15 11:30 - 12:30
Registration Business Meeting First Session Second Session
Session One
First Session Speaker and Workshops Speaker Janie Walters on Dealing with Difficult People; Presidents; Provisional Trainers; Child Welfare
Session Two
Second Session Speaker and Workshops Speaker Janie Walters on Stress Management; Treasurers; Social Media Etiquette; Round Table Discussions
88 Chapters 460 Members
#wearenaja #najaareamtg
Event Schedule
MEETINGS
2 017 N A JA A nn u a l E d u c a t io n C o n f e re n ce AEC 2017 em phi s , T N | 5 97 A t t e n d e e s Memphis, TN M - Hilton May 5-6, 2017
FRI
8:30 – 11:00 Service Project Opportunity at Youth Villages
3:00 - 4:00 Provisional Trainer Workshop - NAJA Membership Committee Tennessee C
10:00 - 5:30 NAJA History Room Ridgelake
3:00 - 4:00 Public Relations Workshop - NAJA PR Committee SE Ballroom B
10:00 - 12:30 Registration Lobby Annex
3:00 - 4:00 Recording Secretary Workshop - Julie Springer Tennessee D & E
10:00 - 12:30 Projects Theater - Setup SE Ballroom Foyer
3:00 - 4:00 Treasureers Workshop - Londa LeBrum SE Ballromm A
10:00 - 12:30 JA 411-Answers to JA or Meeting Questions Lobby Annex 10:00 - 5:00 NAJA Foundation Raffle Director Rows 1 & 3 11:00 - 1:00 Lunch Buffet Rooks Restaurant 12:00 - 5:30 Galleria Directors Row 6
4:30 - 5:30 Association the Richard Guerrythe - Public and Permanent© Annual EducationUse of Adopts National How to Encourage Responsible Conference. Focus: Keeping Tehnology & Prevent Digital Abuse Our ChildrenTennessee Safe; A&B 2006 numbers 104 Active Chapters and4:30 2 - 5:30 Adopts National Focus: Healthy CSC/President Workshop Petitioning Chapters; Children ~ Healthy Boardroom expands intoRegion the I - Davidson Futures; numbers 102 Region Row 2 state of Florida; formsII - Directors Active D Chapters Region III - Tennessee NAJA Foundation;
2002
Regional IV - Promenade 1 replaces Regional 2007E Region V - Tennessee Directors with Approves2the Region - VI - Promenade Chapter Support publication of a NAJA Coordinators (2 per 5:30 - 6:30 Cookbook. Region). Each Region NAJA After-Hours - Cash Bar 1:00 - 2:45 is also represented Lobby Annex 2008 Plenary Session - Jimmy Wayne by a Director on the Publishes cookbook Tennesse A & B NAJA Board. 6:30 with the title of Silver Buses to Beale Street - Return to hotel at 3:00 - 4:00 Spoons, Blueberry 2004 11:00pm (First come-first served) Parliamentary Procedure - Wilma Wilbanks Afternoons and Establishes the SE Ballroom C orders 10,000 copies; MAG Award establishes the in honor of 3:00 - 4:00 Eleanor Slaughter Executive Director New Website Workshop - Leslie James Award to recognize Merrill Greenlee Tennessee A & B Chapters in the for outstanding area of membership; Provisional Projects. adopts Child Welfare logo and tag line- “ 2005 Impacting the Future Begins calling the of a Child”. annual meeting of 12:00 - 5:30 NAJA Store Directors Row 6
12
SPRING 2017
I The Crownlet
SAT
8:00 – 10:00 Youth; establishes member to achieve Grab & Go Cash Breakfast the Betty W. Robbins Associate status by Hall near DR 3 Endowed Scholarship. completing 24 hours
of community 8:30 service - 2:30 1996 within theNAJA community History Room Numbers 97 Active and 12 Education Ridgelake Chapters and 4 hours per remaining Provisional Chapters 8:30the- 4:00 year to fulfill Galleria requirement. Directors Row 6 1999 Numbers 102 Active 1994 8:30 - 4:00 Chapters and 1 Numbers 86 Active NAJA Store Petitioning Chapter. Chapters, 3 Provisional Directors Row 6 Robbins Family and 4 Petitioning Challenge begins with Chapters; issues A 8:30 - 1:30 a challenge to the Manual for Education NAJA Foundation Raffle Chapters of $10,000 to instruct Chapters Directors Row 1 & 3 annual matching in understanding funds for the NAJA the education 9:00 - 10:30 concept Incoming and the President'sScholarship WorkshopProgram. development of a B & C SE Ballroom Chapter Education - 10:30 program;9:00 presents Jody DeLong Urguhart first Norma EducationFollow AwardMe, to I'm Right Behind You recognizeTennessee excellenceCDE
in Chapter Education; 9:00 - 10:30 begins sending Recruitment, Retention, and Reengagement certificates to new Tennessee A & B Life members.
2000
10:45 - 12:00 Adopts National Tina Meier/Megan Meier Focus:Foundation Care TodayMegan's Story: The Lasting Impact of Character Tomorrow; Bullying, Cyberbullying and Suicide numbers 102 Active Sponsored by the NAJA Foundation Chapters and 3 Tennessee A & B Petitioning Chapters;
1995
Adopts National Focus: Violence Free
July 1, hires Merrill Greenlee as the new Executive Director upon the retirement of Norma DeLong after sixteen years of service.
12:00 Box Lunches 12:30 - 1:00 Projects Theater SE Ballroom Foyer 1:00 - 2:15 Business Meeting SE Ballroom ABC 1:00 - 2:15 Jeff McManus - Growing Leaders Tennessee A & B 2:15 - 3:30 Associate/Life Event Rooks Restaurant 2:30 - 3:30 Jody Urquhart The Nerve to Serve: Say Hello to Humor & Goodby to Burnout Tennessee A & B 3:45 Group picture for NAJA 75th Anniversary 4:00 - 4:30 Raffle Item Pickup Directors Row 1 5:30 - 6:30 Cash Reception Tennessee Grand Ballroom Foyer 6:30 - 9:30 Awards Banquet Parade of Presidents Tennessee Grand Ballroom
Taking Time Off
Employers may allow you to get continuing 2017 11 educationNAJANET.org creditI SPRING for attending AEC Did you know that you might be able to take time off from work to attend the NAJA Annual Education Conference as professional development time instead of personal time? Depending on your job and the continuing education requirements for your profession, you may be able to get continuing education/ professional development time
credit for attending certain sessions at AEC. One of our members from Mountain Home, Arkansas, was able to work this out with her school’s administrator for a past AEC. She wrote, “[I] went to the conference and documented all of the conference sessions that I attended and wrote a synopsis of my experiences from those sessions (one page
total for the entire conference) and in that I talked about how those sessions impacted me as a teacher, teacher-leader, and future administrator.” Take a look at our lineup of great speakers featured in this issue and see how they can impact you professionally as well as a Junior Auxiliary volunteer. See you in Memphis in May!
SPECIAL EVENTS
•
At AEC 2016, the Time Capsule that had been sealed at the 50th Anniversary was opened. • Past NAJA President Vicki Pentecost designed a 75th logo. • The Spring 2017 issue of The Crownlet was dedicated to the 75th Anniversary and many Chapters participated with congratulatory ads. • A second edition of Voices, was produced. This project, spearheaded by Past NAJA President Cindy Rood, with lots of help from NAJA Staff, was a compilation of quotes from the NAJA Presidents of the last 25 years. • A commemorative charm was commissioned of the 75th logo. • NAJA Public Relations Committee, spearheaded by Jeannie Tinker, produced a video of Junior Auxiliary members, past and present, saying portions of the JA Prayer. The video was shown at Plenary AEC 2017. • Past NAJA President Carol Caruso spearheaded a history room at AEC 2017 that showcased the past 75 years of the Association. NAJA Staff provided many of the displays. • Chapters and NAJA reps refilled the Time Capsule at AEC 2017 with artifacts that were then sealed for another 25 years.
75th Anniversary Committee: Gayle Brown, chairman; Debbie Bailey, Darlene Carey, Carol Caruso, Celia Ford; Jeanne Hildebrandt; Leslie James; Amanda Knauer; Lyn Patrick; Vicki Pentecost; Cindy Rood; Vickie Tidwell; Wilma Wilbanks; and Executive Director Merrill Greenlee.
FINANCIALS S t at em e n t s o f F i n a n c i al Po si ti o n ( Ju ne 30, 2017 a nd A s s e ts 2 017 Cash and cash equivalents Cash and cash equivalents-restricted Investments in debt and equity securities Investments in debt and equity securities-restricted Accounts receivable and prepaid expenses Inventories Property and equipment at cost: Furniture, fixtures and equipment Less: accumulated depreciation
To t al asse ts
2016)
2 016
$175,645 18,762 428,482 354,955 2,993 21,649
$143,731 21,775 357,529 320,442 5,276 26,343
70,468 (64,342)
69,184 (61,566)
$1,008,612
$882,714
L iab ili t i e s a n d N e t A s se ts Accounts payable Prepaid dues and fees Payroll taxes payable
To t al liabilities Unrestricted net assets Other unrestricted net assets Permanently restricted net assets
To t al ne t asse ts To t al liabilities and ne t asse ts
Revenues: 2017 2016 Chapter Dues and Fees
$319,860
$292,173.00
AEC and Area Meetings
$134,825
$142,210.00
Publication Fees $13,595 $9,520.00 Sales: NAJA Store
$34,447
$37,106.00
Donations and other
$12,498
$10,262.00
Resource Center $4,569 $5,365.00 Corporate Endorsements
$2,000.00
$2,000.00
Investment Income $3,635 $480.00 Total Unrestricted Revenue
$525,429
$499,116.00
$2,048 37,390 4,688
$2,562 39,015 4,545
44,126
46,122
82,764 497,646 384,076
58,192 422,050 356,350
964,486
836,592
$1,008,612
$882,714
Expenses:
2017
2016
Cost of Sales: NAJA Store
$22,480
$24,463.00
Chapter Service and Committee Expense $162,939
$150,877.00
Occupancy
$35,088.00
$36,242
General and Administrative $279,196
$275,098.00
Total Expenses
$485,526.00
$500,857.00
Increase (decrease) in unrestricted assets $24,572.00
$13,590.00
REPORT OF THE N AJA FOUNDATION May 6, 2017
Since the close of the NAJA Annual Education Conference 2016, the NAJA Foundation:
☑ Reported an income at AEC 2016 from 88 donations and fundraisers of $15,850.00. Preliminary AEC 2017 = 99 donations; ☑ Managed an Annual Fund campaign to increase donations and raise awareness for the Foundation; ☑ Recognized donations to the Foundation above $100 and memorials and honorariums in the Crownlet; ☑ Recognized the 2nd Annual Foundation Outstanding Service Project Award; ☑ Awarded AEC Grants to pay the registration for 18 representatives to attend AEC
At AEC 2017, the NAJA Foundation: ☑ Sponsored the National Focus Speaker, Tina Meier from the Megan Meier Foundation; ☑ Hosted NAJA After Hours reception for all NAJA members; ☑ Recognized •
One new Foundation Partner who donated more than $2,500 to the Foundation
•
One new Foundation Fellow who donated more than $5,000 to the Foundation
•
Two new Foundation Silvers who donated more than $10,000 each to the Foundation
•
One new Foundation Platinum who donated more than $50,000 to the Foundation
☑ Recognized 7 JA Chapters for 100% Active member donations to the Foundation, ☑ Recognized 14 JA Chapters for Significant Chapter Donations (over $250.00).
~ M Darlene Carey Chairman, NAJA Foundation Board of Trustees, 2016-17
GRADUATE SC HOL ARSHIP PROGRAM
Forty nine completed applications were reviewed by the
Scholarship Committee. Fourteen semi-finalists were interviewed via telephone with five finalists selected to receive scholarships totaling $27,200. To date, five hundred and forty-two scholarships have been awarded for a total of $1,268,504. The scholarships are awarded to individuals pursuing graduate degrees in fields of study which meet the special needs of children. The National Scholarship Program is funded through donations from JA Chapters, honorariums, memorials and special gifts. This year seventynine percent (79 %) of the Chapters have given to the scholarship program. Seventy-nine percent (79%) of those Chapters donated at a Crown level. The National Scholarship Committee is very thankful to the Robbins family for their continued support of the National Graduate Scholarship program. ~ Debbie Bailey National Association of Junior Auxiliaries Scholarship Chairman 2016 - 2017