2017 Bylaw Proposed Amendments by The National Silhouettes of Kappa Alpha Psi Fraternity, Inc.

Proposed Bylaw Amendments National Silhouettes Meeting Orlando, Florida - July 2017

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BYLAWS

PREAMBLE

The National Silhouettes of Kappa Alpha Psi Fraternity, Inc. became official in August of 1947 at the Los Angeles Conclave of Kappa Alpha Psi Fraternity, Inc. In 1980 the Silhouettes were officially recognized as an auxiliary to the Fraternity. Under the leadership of Dr. Oliver Gumbs, Grand Polemarch, the Silhouettes were granted a seat on the Board of Directors of the Kappa Alpha Psi Foundation, Inc. On September 11, 1987, Policy Statement No. 87-12 was entered into the records of Kappa Alpha Psi Fraternity, Inc., recognizing the Silhouettes as an affiliate whose purpose is to provide support and assistance for the activities of the Fraternity at Grand Chapter, Province and Local levels.

The National Silhouettes of Kappa Alpha Psi Fraternity, Inc. became official in August of 1947 at the Los Angeles Conclave Grand Chapter Meeting of Kappa Alpha Psi Fraternity, Inc. In 1980 the Silhouettes were officially recognized as an auxiliary to the Fraternity. Under the leadership of Dr. Oliver Gumbs, Grand Polemarch, the Silhouettes were granted a seat on the Board of Directors of the Kappa Alpha Psi Foundation, Inc. On September 11, 1987, Policy Statement No. 87-12 was entered into the records of Kappa Alpha Psi Fraternity, Inc., recognizing the Silhouettes as an affiliate whose purpose is to provide support and assistance for the activities of the Fraternity at Grand Chapter, Province and Local levels.

The National Silhouettes of Kappa Alpha Psi Fraternity, Inc. became official in August of 1947 at the Los Angeles Grand Chapter Meeting of Kappa Alpha Psi Fraternity, Inc. In 1980 the Silhouettes were officially recognized as an auxiliary to the Fraternity. Under the leadership of Dr. Oliver Gumbs, Grand Polemarch, the Silhouettes were granted a seat on the Board of Directors of the Kappa Alpha Psi Foundation, Inc. On September 11, 1987, Policy Statement No. 8712 was entered into the records of Kappa Alpha Psi Fraternity, Inc., recognizing the Silhouettes as an affiliate whose purpose is to provide support and assistance for the activities of the Fraternity at Grand Chapter, Province and Local levels. Rationale: Paragraph is historical information only and not a bylaw. Change to reflect recommendation review by staff of Grand Polemarch Battles.

Proposed Bylaw Amendments National Silhouettes Meeting Orlando, Florida - July 2017

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Amend by insert Article II PURPOSE B. Promote the organization of local Silhouettes chapters and interchange of ideas; C. Coordinate activities of local Silhouettes chapters;

Article II PURPOSE

B. Promote the organization of local Silhouettes chapters and the interchange of ideas at Province meetings.

C. Coordinate activities at Province meetings and encourage activities of local Silhouettes chapters;

C. Coordinate activities at Province meetings and encourage activities of local Silhouettes chapters; Rationale: Change to reflect recommendation review by staff of Grand Polemarch Battles. Approved by National Silhouettes Board of Directors 2/24/16

Proposed Bylaw Amendments National Silhouettes Meeting Orlando, Florida - July 2017

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Amend by rearrange and insert new Article III NATIONAL MEMBERS E. Where there is no organized local Silhouettes chapter affiliated with a Kappa Alpha Psi Fraternity, Inc. Alumni chapter, Silhouettes of members in good standing of the Alumni chapter may join the Silhouettes organization as a member-at-large by paying Province and National dues.

Article III NATIONAL MEMBERS E. Member-at-Large. A Member-at- Large is either: (1) A Silhouette in a locale wWhere there is no organized local Silhouettes chapter affiliated with a Kappa Alpha Psi Fraternity, Inc. Alumni chapter, Silhouettes of members in good standing of the Alumni chapter may join the Silhouettes organization as a member-at-large by paying Province and National dues. (2) A Silhouette whose husband is a Life Member of Kappa Alpha Psi Fraternity, Inc. The Silhouette may attend the National Silhouettes Meeting by paying Province and National dues.

Article III NATIONAL MEMBERS E. Member-at-Large. A Member-at- Large is either: (1) A Silhouette in a locale where there is no organized local Silhouettes chapter affiliated with a Kappa Alpha Psi Fraternity, Inc. Alumni chapter, Silhouettes of members in good standing of the Alumni chapter may join the Silhouettes organization as a member-atlarge by paying Province and National dues. (2) A Silhouette whose husband is a Life Member of Kappa Alpha Psi Fraternity, Inc. The Silhouette may attend the National Silhouettes Meeting by paying Province and National dues. Rationale: Kappa Life members receive all rights and privileges of financial membership at the National level, which includes the ability to attend Grand Chapter Meetings. Wives of these members should also be allowed to attend the National Silhouettes meeting as is attendance at the National Silhouettes Meeting by widows.

Proposed Bylaw Amendments National Silhouettes Meeting Orlando, Florida - July 2017

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Amend by insert Article IV NATIONAL LEADERSHIP Section 2. Appointed Officers The National President shall appoint the National Historian, National Journalist, and National Sergeantat-Arms. The National President may appoint a National Executive Assistant.

Article IV NATIONAL LEADERSHIP Section 2. Appointed Officers The National President shall appoint the National Historian, National Journalist, and National Sergeantat-Arms, National Assistant Sergeant-at-Arms, National Protocol Coordinator, National Widows Liaison, National Assistant Widows Liaison, National Registrar, National Technology Coordinator and National Assistant Technology Coordinator. The National President may appoint a National Executive Assistant.

Article IV NATIONAL LEADERSHIP Section 2. Appointed Officers The National President shall appoint the National Historian, National Journalist, National Sergeant- atArms, National Assistant Sergeant-at-Arms, National Protocol Coordinator, National Widows Liaison, National Assistant Widows Liaison, National Registrar, National Technology Coordinator and National Assistant Technology Coordinator. The National President may appoint a National Executive Assistant.

Rationale: Duties of these positions were approved by the delegates at the 46th National Silhouettes Meeting. Silhouettes serving in these positions have provided invaluable assistance to the Board and National Silhouettes organization and should be included as members of the National Board of Directors.

Proposed Bylaw Amendments National Silhouettes Meeting Orlando, Florida - July 2017

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Article V DUTIES OF OFFICERS Section 1. Duties of Elected Officers A. National President

It shall be the duty of the National President to preside at all National meetings; to administer policies of the National Executive Board; to appoint chairpersons and committee members of all standing committees and special committees; to appoint a National Historian and a National Journalist, and to appoint a National Sergeant- at-Arms for the National meetings.

It shall be the duty of the National President to have overall responsibility to plan the National Silhouettes Meeting; to appoint a National Sergeant- at-Arms and National Assistant Sergeant-at-Arms for the National Meetings, National Protocol Coordinator, National Widows Liaison, National Assistant Widows Liaison, National Register, National Technology Coordinator and National Assistant Technology Coordinator; to preside at all National meetings; to administer policies of the National Executive Board; to appoint chairpersons and committee members of all standing committees and special committees. to appoint a National Historian and a National Journalist, and to appoint a National Sergeant- at-Arms for the National meetings. The National President may establish a National Meeting Planning Committee and The National President may appoint a National Executive Assistant in her geographic area to assist with administrative and clerical duties of the Executive Office. The National President shall be an ex-officio member of all committees, with the exception of the Nominating Committee.

The National President may appoint a National Executive Assistant in her geographic area to assist with administrative and clerical duties of the Executive Office. The National President shall be an ex-officio member of all committees, with the exception of the Nominating Committee.

After amendment provision will read Article V DUTIES OF OFFICERS Section 1. Duties of Elected Officers A. National President

It shall be the duty of the National President to have overall responsibility to plan the National Silhouettes Meeting; to appoint a National Sergeant- at-Arms and National Assistant Sergeant-at-Arm for the National Meetings, National Protocol Coordinator, National Widows Liaison, National Assistant Widows Liaison, National Registrar, National Technology Coordinator and National Assistant Technology Coordinator; to preside at all National meetings; to administer policies of the National Executive Board; to appoint chairpersons and committee members of all standing committees and special committees. The National President may establish a National Meeting Planning Committee and may appoint a National Executive Assistant in her geographic area to assist with administrative and clerical duties of the Executive Office. The National President shall be an ex-officio member of all committees, with the exception of the Nominating Committee.

Rationale: To clarify that it is the responsibility of the National Silhouettes President to oversee the planning of the National Silhouettes Meeting to include business meetings and proposed activities and budget by the local host chapter.

Proposed Bylaw Amendments National Silhouettes Meeting Orlando, Florida - July 2017 In addition, the National Technology Coordinator and National Assistant Technology Coordinator currently provide invaluable assistance in the maintenance of the national website, to the National Registrar and technical support at the National Silhouettes Meeting. The National Meeting Planning Committee will assist the National President in executing the responsibilities of planning the National Silhouettes Meeting.

Proposed Bylaw Amendments National Silhouettes Meeting Orlando, Florida - July 2017

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Amend by insert Article V DUTIES OF OFFICERS Section 2. Duties of Appointed Officers C. National Sergeant-at-Arms

Article V DUTIES OF OFFICERS Section 2. Duties of Appointed Officers C. National Sergeant-at-Arms and National Assistant Sergeant-at-Arms

F. National Widows Liaison Coordinator

F. National Widows Liaison Coordinator and National Assistant Widows Liaison Coordinator

F. National Widows Liaison Coordinator and National Assistant Widows Liaison Coordinator Rationale: For consistency to indicate duties of both Assistant officers.

Proposed Bylaw Amendments National Silhouettes Meeting Orlando, Florida - July 2017

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Article V DUTIES OF OFFICERS Section 2. Duties of Appointed Officers

G. National Registrar It shall be the duty of the National Registrar to facilitate registration for National Silhouettes meetings, and to identify resources for online registration and payment, and to provide recordkeeping and reporting of registration transactions to the National Treasurer and Executive Board. The National Registrar shall facilitate credential verification at National Meetings, and provide collaborative support to local chapter designated as National Silhouettes Meeting Planning Chapter. She shall be a member of the Finance Committee and an alternate check signer. The National Registrar shall be bonded.

Proposed Bylaw Amendments National Silhouettes Meeting Orlando, Florida - July 2017

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Amend by insert New Article V DUTIES OF OFFICERS Section 2. Duties of Appointed Officers

Article V DUTIES OF OFFICERS Section 2. Duties of Appointed Officers I. National Technology Coordinator and National Assistant Technology Coordinator. It shall be the duty of the National Technology Coordinator and National Assistant Technology Coordinator to provide maintenance oversight of the National Silhouettes website, to assist the National Board members and chapters with technological issues and to provide technical assistance at the National Silhouettes Meeting

Article V DUTIES OF OFFICERS Section 2. Duties of Appointed Officers

I. National Technology Coordinator and National Assistant Technology Coordinator. It shall be the duty of the National Technology Coordinator and National Assistant Technology Coordinator to provide maintenance oversight of the National Silhouettes website, to assist the National Board members and chapters with technological issues and to provide technical assistance at the National Silhouettes Meeting Rationale: These two (2) positions have worked cooperatively and consistently to provide assistance to the National Board of Directors to communicate the business of the organization to the membership in a timely manner.

Proposed Bylaw Amendments National Silhouettes Meeting Orlando, Florida - July 2017

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Amend to correct grammar Article V DUTIES OF OFFICERS Section 4. Election of Officers

Article V DUTIES OF OFFICERS Section 4. Election of Officers

A. Silhouettes who desires to run for a National Office shall be required to have attended at least two (2) National Silhouettes Meetings within the five-year period immediate preceding, but not including the meeting of the election at which she has been nominated and at least two (2) of the last three (3) Provincial meetings. The nominee must also be in good financial standing with the National Silhouettes body, Province and Local chapter

A. Silhouettes who desires to run for a National Office shall be required to have attended at least two (2) National Silhouettes Meetings within the five-year period immediately preceding, but not including the meeting of the election at which she has been nominated and at least two (2) of the last three (3) Provincial Province meetings. The nominee must also be in good financial standing with the National Silhouettes body, Province and Local chapter

A. Silhouettes who desires to run for a National Office shall be required to have attended at least two (2) National Silhouettes Meetings within the five-year period immediately preceding, but not including the meeting of the election at which she has been nominated and at least two (2) of the last three (3) Province meetings. The nominee must also be in good financial standing with the National Silhouettes body, Province and Local chapter. Rationale: Grammatical changes only

Proposed Bylaw Amendments National Silhouettes Meeting Orlando, Florida - July 2017

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Article VI NATIONAL MEETINGS Section 1. Delegates

Amend by insert New Article VI NATIONAL MEETINGS Section 1. Delegates C. The elected officers of the National Silhouettes Board of Directors shall be entitled to vote as delegates at the National Silhouettes Meeting.

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Article VI NATIONAL MEETINGS Section 1. Delegates C. The elected officers of the National Silhouettes Board of Directors shall be entitled to vote as delegates at the National Silhouettes Meeting. Rationale: The elected officers represent the membership when the National Meeting is not in session and should continue to fulfill this responsibility at the National Silhouettes Meeting.

Amend by strikeout and insert Section 2. Quorum 1. A quorum shall consist of a least onequarter (1/4) of the National financial officers and chapters.

Section 2. Quorum 1. A quorum shall consist of at least four (4) elected officers and one-third of the financial chapters. one-quarter (1/4) of the National financial officers and chapters.

Section 2. Quorum A quorum shall consist of at least four (4) elected officers and one-third of the financial chapters. Rationale: To address recommendation by staff of Grand Polemarch Battles and to provide a set number of elected officers and chapters who must be present for a quorum.

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Amend by insert Article VII EXECUTIVE BOARD Section 1. Board Composition. There shall be an Executive Board, which shall consist of the National President, National First Vice President, National Second Vice President, National Recording Secretary, National Financial Secretary, National Treasurer, National Chaplain, National Parliamentarian, Immediate Past National President, and Nominating Committee Chair. The Board shall also be comprised of appointed members: National Historian, National Journalist, National Sergeant-at- Arms, Twelve (12) Province Coordinators, and the National Executive Assistant.

Article VII EXECUTIVE BOARD Section 1. Board Composition. There shall be an Executive Board, which shall consist of the National President, National First Vice President, National Second Vice President, National Recording Secretary, National Financial Secretary, National Treasurer, National Chaplain, National Parliamentarian, Immediate Past National President, and Nominating Committee Chair. The Board shall also be comprised of appointed members: National Historian, National Journalist, National Sergeant-at- Arms, National Assistant Sergeant-at-Arms, National Protocol Coordinator, National Widows Liaison Coordinator, Assistant National Widows Liaison Coordinator, National Registrar, Twelve (12) Province Coordinators, National Technology Coordinator, National Assistant Technology Coordinator and the National Executive Assistant.

Proposed Bylaw Amendments National Silhouettes Meeting Orlando, Florida - July 2017

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Amend by insert and rearrange Article VIII COMMITTEES Section 2. Nominating Committee The Nominating Committee shall consist of five (5) members elected by the body. The chairman shall be selected by its members and is a member of the National Board. It shall be the duty of the Nominating Committee to present a slate of nominees to the body. Additional nominations may be received from the floor. Silhouettes nominated from the floor must present a completed nominating packet to the Nominating Committee at the conclusion of the first business meeting.

Article VIII COMMITTEES Section 2. Nominating Committee The Nominating Committee shall consist of five (5) members elected by the body. The chairman shall be selected by its members and is a member of the National Board. It shall be the duty of the Nominating Committee to circulate to financial chapters and the National Board of Directors by June 1 of the National Meeting Year, the slate of candidates for national office and to present the initial a slate of nominees candidates to the body at the first business meeting. Additional nominations may be received from the floor. Silhouettes nominated from the floor must present a completed nominating packet to the Nominating Committee at the conclusion of the first business meeting. The final report of the candidates certified by the Nominating Committee shall be presented at the second business session.

Article VIII COMMITTEES Section 2. Nominating Committee The Nominating Committee shall consist of five (5) members elected by the body. The chairman shall be selected by its members and is a member of the National Board. It shall be the duty of the Nominating Committee to circulate to financial chapters and the National Board of Directors by June 1 of the National Meeting Year, the slate of candidates for national office and to present the initial slate of candidates to the body at the first business meeting. Additional nominations may be received from the floor. Silhouettes nominated from the floor must present a completed nominating packet to the Nominating Committee at the conclusion of the first business meeting. The final report of the candidates certified by the Nominating Committee shall be presented at the second business session. Rationale: Delegates of the 2015 National Silhouettes Meeting referred this amendment to the incoming Bylaws Committee to clarify when chapters should receive the list of candidates for National Officers. Also addresses recommendation by staff of Grand Polemarch Battles.

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Amend by insert New and renumber Article VIII COMMITTEES .

Article VIII COMMITTEES Section 3. Finance Committee The Finance Committee shall consist of the National Treasurer as Chair, the National Financial Secretary as Co-Chair and the National Registrar. It shall be the duty of this committee to prepare and monitor the National Silhouettes budget; pay all authorized expenses, file all required legal financial documents of the organization and provide assistance to chapters as needed. A. The National Treasurer, National Financial Secretary and National Registrar shall also function as the Financial Oversight Committee to include the Province Coordinator of the Province where the next National Silhouettes Meeting will be held, the current and last two (2) host chapter chairmen and others as designated by the National President. The National Treasurer and National Financial Secretary shall also serve as chair and co-chair respectively of the Financial Oversight Committee.

Article VIII COMMITTEES Section 4. Finance Committee The Finance Committee shall consist of the National Treasurer as Chair, the National Financial Secretary as Co-Chair and the National Registrar. It shall be the duty of this committee to prepare and monitor the National Silhouettes budget; pay all authorized expenses, file all required legal financial documents of the organization and provide assistance to chapters as needed. A. The National Treasurer, National Financial Secretary and National Registrar shall also function as the Financial Oversight Committee to include the Province Coordinator of the Province where the next National Silhouettes Meeting will be held, the current and last two (2) host chapter chairmen and others as designated by the National President. The National Treasurer and National Financial Secretary shall also serve as chair and co-chair respectively of the Financial Oversight Committee.

Renumber current Section 3 to

Rationale: The Finance Committee currently functions on a continual basis and should be listed as a recognized committee in the bylaws. The Financial Oversight sub Committee will be able to provide

Section 4. Other Committees

Proposed Bylaw Amendments National Silhouettes Meeting Orlando, Florida - July 2017 historical financial information and guidance to host chapters working with the National President in planning the National Silhouettes Meeting.

Proposed Bylaw Amendments National Silhouettes Meeting Orlando, Florida - July 2017

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Article IX FINANCES

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Section 2. Fees and Travel Expenses.

Article IX FINANCES

Section 2. Fees and Travel Expenses. In accordance with the National Silhouettes budget:

The National Body shall assume registration fees and travel expenses for all National officers attending the National meetings in accordance to the Silhouettes national budget.

Section 2. Fees and Travel Expenses. In accordance with the National Silhouettes budget: A. The National Body shall assume travel expenses of the National Silhouettes President in the performance of her duties; B. The National Body shall assume registration fees and travel expenses for all National officers attending the National Mmeetings in accordance to the Silhouettes national budget. , and C. The National Body shall provide gratis registration for past National Presidents attending the National Silhouettes Meeting.

A. The National Body shall assume travel expenses of the National Silhouettes President in the performance of her duties; B. The National Body shall assume registration fees and travel expenses for all National officers attending the National Meeting, and C. The National Body shall provide gratis registration for past National Presidents attending the National Silhouettes Meeting. Rationale: It will be the responsibility of the Finance Committee to include a line item for these expenses in the National Silhouettes budget presented to the body for adoption. Only one (1) in-person National Board Meeting is held every two (2) years. Past National Presidents have provided invaluable service to the organization and should be provided courtesy registration in recognition of their service