The National Silhouettes of Kappa Alpha Psi Fraternity, Inc. 47th National Silhouettes Meeting prograM inforMaTion BooK
70TH YEAR OF RECOGNITION OF STELLAR SUPPORT JULY 18-22, 2017 Rosen Shingle Creek Orlando, Florida
“TogeTher, We ConneCT, engage, and raise The Bar for serviCe and sUpporT” Link-in. The Time is now!
National Silhouettes President, Jacquelene “Jacquie” Sharp Massey
Welcome Silhouettes to the
47th National Silhouettes Meeting orlando, florida
“ Celebrating Recognition of Seventy Years of Stellar Support� Best Wishes! National Silhouettes Executive Board and Orlando Kappa Silhouettes
Our Beginning
Our Beginning
The National Silhouettes of Kappa Alpha Psi Fraternity, Inc.
National Silhouettes of Kappa Alpha Psi Fraternity, Inc. In the beginning, the organization formerly known as National Silhouettes came into existence because of a need. Many wives accompanied husbands to the Grand Conclave of Kappa Alpha Psi and found themselves stranded, forced to find activities to fill the time. Later the Fraternity Men asked wives to act as hostesses and to plan activities for visiting wives. Many such groups remained together, and organized permanent groups, calling themselves “Kappa Wives” or Kappa Alpha Psi Silhouettes”. Others disbanded. At the time of the 35th Conclave in 1945 in Columbus, Ohio, a need for a National Organization was considered. Choosing Mrs. Willa Ranson as Chairman, a small band of women strove to organize a group. Of course, time was always a factor, and before the organization was set up, it was time to start homeward. Mrs. Willa Ranson tried to carry on further by asking the New York Kappa Silhouettes to host a meeting, at which they would be hostesses (1946), where organizational plans could be discussed. The New York Kappa Silhouettes heeded the call made by Mrs. Ransom in the Autumn issue of the Kappa Alpha Psi Journal, and made arrangements for a business meeting at which time pros and cons for a National Kappa Silhouette group could be voiced. The Silhouette Banquet, held at the Pythian Temple, was a fitting place and time for this discussion. Following the welcome address by Mrs. John Perry, President of the New York Kappa Silhouettes, Mrs. Williams F. Martin, and Co-Chairman of the meeting gave the history of the New York Silhouettes, Mrs. Martin told why they were organized, who they were, and what they had accomplished as a group. Mrs. Isis H. Edgehill, of New York City discussed reasons for the meeting. She cited the interest of both local and national levels for a national organization. and requested to allot Mrs. Ranson time to organizing a national body. At the next official meeting, due to the absence of Mrs. Ranson, delegates who had attended the meeting in Columbus were asked to give any information regarding the previous business meeting. Excerpts from Mrs. Ranson’s article in the December issues of the Kappa Alpha Psi Journal asked that the delegates come prepared with suggestions for the purpose and type of organization and be ready to decide whether such an organization was desired. Subsequent to the 1946 organizational and planning activities, on Tuesday, December 1946, a group of volunteers met at the home of Mrs. Harold Edgehill for laying groundwork for the formation of the National Organization of Kappa Silhouettes. The formal organization became official at the 35th Grand Chapter Meeting in Los Angeles, California, August 1947. Here, the idea became a reality. Under the leadership of Dr. Oliver S. Gumbs, 23rd Grand Polemarch, the Silhouettes were granted a seat on the Board of Directors of Kappa Alpha Psi Foundation, Inc. On September 11, 1987, Policy Statement No. 87-12 was entered into the records of Kappa Alpha Psi Fraternity, Inc., recognizing the Silhouettes as an Auxiliary whose purpose is to provide support and assistance for the activities of the Fraternity at Grand Chapter, Province and Local levels. The organization known as the National Silhouettes of Kappa Alpha Psi Fraternity, Inc., includes in its membership composition wives and widows of the Men of Kappa Alpha Psi Fraternity, Inc. The first National President was Dr. Evelyn Payne Lewis from New York. Within the framework of the Kappa Silhouettes’ philosophy of self-realization through service, chapters work to implement national program goals in varied ways depending upon their local communities and the special resources of the particular chapter. Through these activities, chapters have made numerous significant contributions. Today, the Auxiliary of Kappa Silhouettes continues as a viable organization within Kappa Alpha Psi. The national body mandates policy and procedures. Organizational activities serve the needs of Kappa Alpha Psi Fraternity and the communities they serve. In July 2017, the National Silhouettes celebrate their 70th Anniversary of Recognition at the 83rd Grand Chapter meeting of Kappa Alpha Psi Fraternity, Inc. in Orlando, FL.
Together, We Connect, Engage, and Raise the Bar for Service and Support. Link-In. The Time Is Now!
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Table of Contents
Table of Contents
The National Silhouettes of Kappa Alpha Psi Fraternity, Inc.
The National Silhouettes of Kappa Alpha Psi Fraternity, Inc.
Table of Contents Our Beginning ………………………………………………………….……………………… i National Silhouettes History ….………………………………………………………………… ii Greetings - Grand Polemarch …………………………………………………………………… iii Greetings - First Lady Geraldine Battles ………………………..………………….…………… iv Greetings - National Silhouettes President …………….………………………………………… v Greetings - 70th Anniversary Chair ………………..……………………….…………………… vi Greetings - Southern Province Coordinator ……………………………………………………… vii Greetings - Orlando Chapter President ………………………………………………….……… viii Table of Contents ………………………………………….…………………….……………… ix National Organization Planning Teams …..…………………………..……………………… 1 National Officers and Executive Board Members …………………………..…………………… 2 Province Coordinators ………………………………………………………………………… 4 Conference Planning Team 2017 …………………………………………..…………………… 5 70th Anniversary Steering Committee ………………………………..………………………… 6 National Committees ……………………………………………..…………………………… 7 Schedule of Activities …………………………..………….………..………………………… 15 Executive Board Meeting and Activities ……………………..……….………………………… 17 Rosen Shingle Creek Facility Map ……………………………...……..………………………… 20 Who We Are … News To Share …………………..…………………….…..………………… 23 Voting Matrix ……………………………………………………………….………………… 24 Rules of Order and Meeting Protocol …………………………………………………………… 27 National Silhouettes Meeting Activities ……………………………………………………… 31 Business Meeting Agendas and Leadership Development Workshop Schedule ………………… 32 Leadership Development Workshops ………………………………………………………… 37 Province Coordinators Workshop ……………………………………………………………… 38 Financial Workshop for Treasurer and Financial Secretary ……………………………………… 39 Technology Tips and Techniques………………………………………………………………… 40 Protocol Simplified the Silhouette Way ………………………………………………………… 41 Parliamentary Procedure ………………………………………………………………………… 42 Memorial Service Program …………………………………………………………………… 43
Together, We Connect, Engage, and Raise the Bar for Service and Support. Link-In. The Time Is Now!
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70th Year of Recognition of Stellar Support
Table of Contents Memorial Service ……………………………………………………………………………… 44 National Silhouettes Reports - Updates - News Around To Share ……………………………… 47 Top Tips Safer Spaces for Baby ………..………………………………………………………… 48 Infant Safe Sleep Initiative ……………………………………………………………………… 49 Widows Liaison Update ………………………………………………………………………… 50 Ways and Means Committee Report …………………………………………………………… 51 National Historian Report ……………………...……………………………………………… 52 National Journalist Report ……………………………………………………………………… 53 Technology Committee Report ………………………………………………………………… 54 70th Anniversary Steering Committee Report …………………..……………………………… 57 National Benevolent Report …………………………….……………………………………… 58 Member-at-Large National Committee Newsletter ……………………………………………… 59 Vice Presidents and Province Coordinators Reports ………………..………………………… 61 First Vice President Report and Province Coordinators Reporting ……………………………… 63 Second Vice President Report and Province Coordinators Reporting …………………………… 81 Report of National Silhouettes Treasurer ……………………….…………………………… 93 Access to Online Documents …………………………………………………………………… 94 Experience Orlando: At Your Fingertip Guide ……………..………………………………… 95 Stay Safe in Orlando, Florida …………………………………………………………………… 96 Favorite Dining Spots - Orlando Silhouettes …………………………………………………… 97 Frequent Shopping Spots - Orlando Silhouettes ………………………………………………… 98 Ritual / Prayer / Songs ………………………………………………………………………… 99 Appendix ……………………………………………………………………………………… 103 The Savvy Silhouette: Delegates’ Briefing ……………………………………………………… 104 Robert’s Rules of Order: Basic Principles ……………………………………………………… 112 National Silhouettes Pendant: On-Site Purchase ……………………………………………… 116 2017 Evaluation Form ………………………………………………………………………… 119 Status of the Auxiliary ……………………………………………………………………… 125 The President’s Report ………………………………………………………………………… 126
Together, We Connect, Engage, and Raise the Bar for Service and Support. Link-In. The Time Is Now!
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National Organization Planning Teams
National Organization Planning Teams
The National Silhouettes of Kappa Alpha Psi Fraternity, Inc.
The National Silhouettes of Kappa Alpha Psi Fraternity, Inc.
National Officers & Executive Board Members President ………………………………………………………………… Jacquelene “Jacquie” Sharp Massey nationalsilhouettespresident@gmail.com First Vice President ………………………………………………………………………… Janice Hall-Dean Jhdean10@gmail.com Second Vice President ……………………………………………………………… Cathey Mack Brightman cbrightm@bellsouth.net Recording Secretary ……………………………………………………………………… Henryetta Benton bentonchh@earthlink.net Financial Secretary ……………………………………………………………………… Shirley T. Pinckney stpnfs2013@verizon.net Treasurer …………………………………………………………………………………… Diane A. Jenkins djwhirlaway@verizon.net Chaplain ………………………………………………………………………………… Barbara A. Gamble barbara913@hotmail.com Parliamentarian …………………………………………………………………………… Nadine C. Bonds naycbonds@aol.com Immediate Past President ……………………………………………………………… Gwendolyn M. Miller lesgwen@aol.com Historian ………………………………………………………………………………… M. Elaine Kinloch ekinloch@umich.edu Journalist …………………………………………………………………… Chantay Walker Dillard, Ph.D. silhouettejournalist@gmail.com Sergeant-at-Arms ……………………………………………………………………………… Jean W. Smith jwsmith4546@verizon.net Assistant Sergeant-at Arms ………………………………………………………………… Melonie Garrett meloniegarrett_atg@msn.com Executive Assistant to the President …………………………………………………… Joan Petite Crutchfield jpcrutchfield@verizon.net Nominating Committee Chair …………………………………………………………… Adrienne L. Tanner Adriennetanner08@gmail.com Nominating Committee Co-Chair ……………………………………………………………… Cheryl Teare Cheryl.Teare@gmail.com
Together, We Connect, Engage, and Raise the Bar for Service and Support. Link-In. The Time Is Now!
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70th Year of Recognition of Stellar Support
National Officers & Executive Board Members Technology and Communications /Website Coordinator ……………………… Jacinda R. Johnson-McCree jacindaj@aol.com Technology and Communications/Assistant Website Coordinator ………………………… Andria S. Daniels adaniels_silhouette@andriadaniels.com Protocol Coordinator ……………………………………………………………………… Sheila M. Bonds smbonds@ameritech.net Widows Liaison Coordinator ……………………………………………………………… Laura D. Walker Email messages for Silhouette Laura Walker to: ewwiteach@aol.com Widows Liaison Assistant Coordinator …………………………………………………… Erma Ward-Walker ewwiteach@aol.com National Registrar ………………………………………………………………………… Brandi V. Gladden brandi.gladden@gmail.com
Together, We Connect, Engage, and Raise the Bar for Service and Support. Link-In. The Time Is Now!
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The National Silhouettes of Kappa Alpha Psi Fraternity, Inc.
Province Coordinators NATIONAL FIRST VICE PRESIDENT Janice Hall-Dean jhdean10@gmail.com SOUTHWESTERN Jacinda Johnson-McCree Jacindaj@aol.com
NORTHERN Glenda Curry
SOUTH CENTRAL Scedella Gregory
glendamcurry@gmail.com
Scedella.gregory@gmail.com
WESTERN Jacqueline Berryman berrymanj0@gmail.com
NORTH CENTRAL B. Denise Owens dransom13@yahoo.com
SOUTHERN Brenda J. Beale bjbeale01@msn.com
NATIONAL SECOND VICE PRESIDENT Cathey Mack Brightman cbrightm@bellsouth.net EASTERN Joan Petite Crutchfield jpcrutchfield@verizon.net
MIDDLE WESTERN Anita L. Shelton FANSHEL@sbcglobal.net
MIDDLE EASTERN Katina Gamble kgcom324@gmail.com
NORTHEASTERN Sandra A. Sharp sandisharp6921@aol.com
EAST CENTRAL Zaviera R. Evans zrjohnson31@yahoo.com
SOUTHEASTERN Kimberly Lattimore 77artist@bellsouth.net
Together, We Connect, Engage, and Raise the Bar for Service and Support. Link-In. The Time Is Now!
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70th Year of Recognition of Stellar Support
National Silhouettes of Kappa Alpha Psi Fraternity, Inc. 47th National Silhouettes Meeting Orlando, Florida
Conference Planning Team 2017 Committee Chairs and Members Theresa L. Foster, Chapter President and Host Planning Chair Tanya Wilson, Host Planning Co-Chair
Registration Committee Chair: Tanya Wilson Shaune’ Poole Shirley Bradley
Hospitality Committee Chair: Opal Humphrey Caroline Oliver Ethel Fortson Theresa Foster
Souvenirs/Kits/ Courtesies Committee Chair: Mary Frances Boyd Virginia Willis
Luncheon/ Banquet Committee Chair: Glinder Stephens Lorraine Offer Mattie Johnson
Transportation/ Logistics Committee Chair: Torri Polk Marchetta Glover
Medical Committee Chair: Althea Jackson Memorial Service Committee Chair: Lorraine Offer Mattie Johnson Souvenir Journal Committee Chair: Shirley Bradley Johnnie Lang Beatrice Benjamin Lorraine Offer Decorations Committee Chair: Mary Frances Boyd Dolores Saulsby 70th Year Picture Committee Chair: Cathy Campbell Kelley Bell
Together, We Connect, Engage, and Raise the Bar for Service and Support. Link-In. The Time Is Now!
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The National Silhouettes of Kappa Alpha Psi Fraternity, Inc.
National Silhouettes of Kappa Alpha Psi Fraternity, Inc. Seventy Years of Stellar Service 1947 - 2017 70th Anniversary Steering Committee
Silhouette Nadine C. Bonds, Chair North Central Province
Silhouette Janice Hall-Dean Co-Chair Southeastern Province
Silhouette Marti Chapman Southern Province
Silhouette Scedella Gregory South Central Province
Silhouette Melissa Henley South Central Province
Silhouette Kimberly Lattimore Southeastern Province
Silhouette Chantelle Teasdale, Ph.D. Eastern Province
Silhouette Brenda Vinson Northern Province
Silhouette Delores Williams Northern Province
Together, We Connect, Engage, and Raise the Bar for Service and Support. Link-In. The Time Is Now!
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70th Year of Recognition of Stellar Support
National Silhouettes of Kappa Alpha Psi Fraternity, Inc. 2017 NATIONAL COMMITTEES I. 2017 ANNIVERSARY STEERING COMMITTEE FUNCTION: Coordination of commemorative activities related to Provinces/Chapters in collaboration with the National Silhouettes Host Chapter Planning Team for the 47th National Silhouettes Conference in Orlando, FL. CHAIR:
Nadine Bonds
CO-CHAIR: Janice Hall-Dean
North Central Province Southeastern Province
MEMBERS: Marti Chapman Southern Province Scedella Gregory South Central Province Melissa Henley Northern Province Kimberly Lattimore Southeastern Province Chantelle Teasdale, PhD Eastern Province Brenda Vinson Northern Province Delores Williams Northern Province II. BYLAWS COMMITTEE FUNCTION: Prepare proposed recommendations and revisions to the National Silhouettes Bylaws. Provide presentation of recommendations at National Silhouettes Conferences. CHAIR:
Nadine Bonds
CO-CHAIR: Anita Shelton
North Central Province Middle Western Province
MEMBERS: Patricia Bass Western Province Brenda Beale Southern Province Diane Campbell-Taylor Northeastern Province Glenda Curry Northern Province Zaveria Evans East Central Province Gwendolyn Hardiman North Central Province Kimberly Lattimore South Eastern Province Iris Layne Middle Eastern Province Linda Jones South Western Province Cheryl Teare Eastern Province Barbara Wynn South Central Province
Together, We Connect, Engage, and Raise the Bar for Service and Support. Link-In. The Time Is Now!
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The National Silhouettes of Kappa Alpha Psi Fraternity, Inc.
National Silhouettes of Kappa Alpha Psi Fraternity, Inc. 2017 NATIONAL COMMITTEES III. CREDENTIALS/REGISTRATION COMMITTEE FUNCTION: Organize and provide coordination of registration prior to National Silhouettes Conferences. Facilitate verification, and credentialing process during National Silhouettes Conferences. CHAIR:
Brandi V. Gladden Eastern Province
ON SITE CHAIR:
Tanya Wilson Southern Province
MEMBERS: Jacinda Johnson-McCree Southwestern Province Diane Taylor Northeastern Province Andrea Turner Eastern Province IV. ELECTION / TELLERS COMMITTEE FUNCTION: Facilitate process and procedures for voting during National Silhouettes Business Sessions. Coordinates and prepares ballots, voting cards and collection of voting documents. Provide monitoring for seating of Delegate at meetings. Provide security of balloting procedures. Provide presentation of voting report at National Silhouettes Conferences. CHAIR:
Janice Coats-Hardy
Southeastern
CO-CHAIR:
Dee Moten
Southeastern
MEMBERS: Voletha Bradley Middle Western Barbara Gamble Southern Province Miranda Kincaid Southwestern Province Gloria Miller Eastern Province Cynthia Smith Middle Western Province Mary Thomas South Central Province Brenda Wilkins Middle Eastern Province Myranda Wilson Western Province Pamela Wright Honoré Southwestern Province
Together, We Connect, Engage, and Raise the Bar for Service and Support. Link-In. The Time Is Now!
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70th Year of Recognition of Stellar Support
National Silhouettes of Kappa Alpha Psi Fraternity, Inc. 2017 NATIONAL COMMITTEES V. EVALUATIONS COMMITTEE FUNCTION: Develop evaluation tool for assessment of activities conducted during National Silhouettes Conferences. Analyze data collection. Prepare evaluation report for submission to the National Silhouettes Executive Board. CHAIR:
Jacqueline Wilcher
Eastern Province
CO-CHAIR: Linda Peters
Eastern Province
MEMBERS: Dr. Mildred Bright, M.D. Southwestern Province Tina Daniels Southern Province VI. MEMBER AT LARGE COMMITTEE FUNCTION: Coordinate outreach support to Member-at-Large membership category for the National Silhouettes at National Silhouettes Conferences. Facilitate networking and caucus activities during National Silhouettes Conferences. Facilitate ongoing outreach and support to members without a Silhouettes Chapter at National and Provincial levels. CHAIR:
Arlene Hightower
Southwestern Province
Co-Chair: Wilma-Elise
Thomas Eastern Province
Co-Chair: Sylnda Ervin-Howard
Middle Eastern
VII. MEMORIAL COMMITTEE FUNCTION: Facilitate with National Protocol Committee Chair to plan and prepare for the Silhouettes Memorial Observance for Sister Silhouettes during the National Silhouettes Meeting. Prepare Program for Service, organize participation of Chapter and/or Province Representatives for Memorial Observance, and maintain the collection, security and storage of the Memorial Observance paraphernalia. Prepare materials for mailing to the 2019 Grand Chapter Meeting location. CHAIR: Barbara Gamble Southern Province Shelia Bonds North Central Province Mattie Johnson Southern Province Lorraine Offer Lorraine Offer
Together, We Connect, Engage, and Raise the Bar for Service and Support. Link-In. The Time Is Now!
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The National Silhouettes of Kappa Alpha Psi Fraternity, Inc.
National Silhouettes of Kappa Alpha Psi Fraternity, Inc. 2017 NATIONAL COMMITTEES VIII. NATIONAL HEALTH & WELLNESS COORDINATORS FUNCTION: Communicate, engage and connect with Chapter Presidents in each Province to facilitate ongoing opportunities promoting advocacy, and awareness of the National Silhouettes – Kappa SafeSleep Partnership activities in the community. The Health and Wellness Coordinator maintains a summary record of outreach activities sponsored by Chapters, and prepares report of Chapter activities. The Coordinator makes recommendation to the Province Coordinator for recognition of Chapters and Silhouettes during the Silhouettes Business Meetings held during annual Province Council meetings. CHAIR: Janice Hall Dean Southeastern Province MEMBERS: Mildred Bright Southwestern Province Pamela Cooper Eastern Province Zaveria Evans East Central Province Bridget Flowers South Central Province Vada Kyle-Holmes Southwestern Province Kris Manlove-Simmons Southeastern Province Maxine Manns Middle Eastern Province Hazara Price Western Province Florence Reed Southeastern Province Kathleen Sims Northeastern Province Cynthia Smith Middle Western Province Mary Thomas South Central Province Fannette Thornhill-Scott Middle Western Province Brenda Vinson Northern Province Brenda Wilkins Middle Eastern Province IX. NOMINATING COMMITTEE FUNCTION: Prepare and disseminate the “Candidates Information Packet” to Silhouettes interested in serving the organization as an officer. Conduct review and verification of membership financial status, and attendance at Province and National Silhouettes Conferences. Provide presentation of candidates’ profile and slate of nominees for elections at National Silhouettes Conferences. CHAIR:
Adrienne Tanner
CO CHAIR: Cheryl Teare
Southwestern Eastern Province
MEMBERS: Patricia Bass Western Province Maria George Southwestern Province Gwendolyn Miller Southern Province
Together, We Connect, Engage, and Raise the Bar for Service and Support. Link-In. The Time Is Now!
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70th Year of Recognition of Stellar Support
National Silhouettes of Kappa Alpha Psi Fraternity, Inc. 2017 NATIONAL COMMITTEES X. POLICY AND PROCEDURES COMMITTEE FUNCTION: Review National Silhouettes Policies and Procedures Guide following National Silhouettes Conference for alignment, and compliance with revisions to the National Silhouettes Bylaws, and other action taken during meetings of the National Body. Prepare updates to the National Silhouettes Policies and Procedures Guide for dissemination to financial members of Chapters of Kappa Silhouettes. CO-CHAIR: Shirley Pinckney
Eastern Province
CO: CHAIR: Chantay Walker-Dillard , PhD South Central Province MEMBERS: Shelia Bonds North Central Province Brandi Gladden Eastern Province Eukie Weaver South Central Province XI. PROTOCOL COMMITTEE FUNCTION: Facilitate and guide protocol, and etiquette of recognition for elected and/or appointed positions of those who have served, and those who are serving consistent with their position and responsibilities to the Auxiliary of Kappa Silhouettes. Develop written protocol guidelines relevant to the Province and Chapter levels. Coordinate processional and ceremonial activities at National Silhouettes Conferences. Coordinate general order of seating precedence for Formal meetings, Banquets and Formal Gatherings at National Silhouettes Conferences. Maintain the collection, security and storage of ceremonial paraphernalia. CHAIR:
Shelia Bonds
North Central Province
MEMBERS:
Camelia Clark Barbara Darby Johnetta Ewell Judith Harvey Nettie Perry Karen Powell Carolyn Tutman Monique Williams
Eastern Province Southern Province Eastern Province Northern Province Southeastern Province Northern Province Eastern Province Southeastern Province
Together, We Connect, Engage, and Raise the Bar for Service and Support. Link-In. The Time Is Now!
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The National Silhouettes of Kappa Alpha Psi Fraternity, Inc.
National Silhouettes of Kappa Alpha Psi Fraternity, Inc. 2017 NATIONAL COMMITTEES XII. NATIONAL SERGEANT AT ARMS MONITORS FUNCTION: Manage access to meetings of the National Silhouettes. Maintain orderly assembly at Business Sessions conducted at National Silhouettes Conferences. Provide distribution of information during meetings. CHAIR:
Jean Smith
CO-CHAIR: Melonie Garrett
Northeastern Province Eastern Province
MEMBERS: Katherine King Cooper Eastern Province Tasha Lock Southwestern Province Tamalyn Smith Eastern Province Rozica White Southwestern Province XIII. NATIONAL TECHNOLOGY/MEDIA COMMITTEE FUNCTION: Coordination of communication tools for membership information and outreach. Provide creative development, design and maintenance of website. Provide technology support for National Silhouettes online documents. Coordinate alert messaging system to membership to include social media. Facilitate media productions, online balloting, technology training, and conference presentations during National Silhouettes Conferences. CHAIR:
Jacinda Johnson McCree
Southwestern Province
CO-CHAIR: Andria S. Daniels
Southeastern Province
NATIONAL JOURNALIST: Chantay Walker
South Central
MEMBERS: Paula Ford South Central Province Brandi Gladden Eastern Province Melissa Henley Northern Province Kathie Marsh Southern Province
Together, We Connect, Engage, and Raise the Bar for Service and Support. Link-In. The Time Is Now!
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70th Year of Recognition of Stellar Support
National Silhouettes of Kappa Alpha Psi Fraternity, Inc. 2017 NATIONAL COMMITTEES XIV. WAYS AND MEANS COMMITTEE FUNCTION: Facilitate research and development of ideas and activities for the National Silhouettes that support growth at all levels, and promotion of the vision and mission of the organization. Provide presentation of emerging ideas at National Silhouettes Conferences. CHAIR:
Jacqueline Berryman
CO-CHAIR: B. Denise Owens
Western Province North Central Province
MEMBERS: Joan Petite Crutchfield Eastern Province Frederica Vaughn Eastern Province Chantay Walker Dillard South Central XV. WIDOWS LIAISON COMMITTEE FUNCTION: Coordination of outreach, reclamation to widows of members of Kappa Alpha Psi Fraternity, Inc. and maintains ongoing communication, and support to “Diamond Pillars” of the Auxiliary of Kappa Silhouettes. CHAIR:
Laura Walker
Northeastern Province
CO-CHAIR: Erma Ward-Walker
Northeastern Province
MEMBERS: Henryetta Benton Western Province Aline Darrington Southwestern Province Scedella Gregory South Central Province Carrie Holston Southeastern Province Juanita Lofton Northern Province Marlene May Middle Western Lorraine Offer Southern Helen Pierce Middle Eastern Charlotte Talley North Central Province Frederica Vaughn Eastern Province
Together, We Connect, Engage, and Raise the Bar for Service and Support. Link-In. The Time Is Now!
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Schedule of Activities
Schedule of Activities
The National Silhouettes of Kappa Alpha Psi Fraternity, Inc.
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The National Silhouettes of Kappa Alpha Psi Fraternity, Inc.
National Silhouettes of Kappa Alpha Psi Fraternity, Inc. 47th National Silhouettes Meeting Celebrating Seventy Years of Stellar Support
Orlando, FL July 18-22, 2017 “Together, We Can Connect Engage, and Raise the Bar for Service and Support. Link-In. The Time Is Now!” Jacquelene “Jacquie” Sharp Massey National Silhouettes President
National Silhouettes Executive Board Meeting and Activities Tuesday, July 18, 2017
(Attire: Silhouette Chic)
7:30 am-Noon Executive Board Meeting in Session Panzacola F-3 8 am-5 pm REGISTRATION OPEN Panzacola Registration Area 8 am-5 pm Orlando National Silhouettes Offices (Set-Up) Panzacola F-2 11 am-7 pm National Silhouettes Specialty Boutique (Set-Up) Panzacola Pre-function Area 12:15 pm-12:30 pm National Silhouettes Executive Board Pictures Stairs to Butler Balcony 1:30 pm-2:30 pm National Silhouettes Committee Meetings Panzacola F-3 2 pm-6 pm “70 Years: Walk Down History Lane and Gallery” (Set-Up) Province/Chapters Displays TBD 2:45 pm-3:30 pm National Silhouettes Delegates Meeting Panzacola F-4 4pm-6pm National Silhouettes Hospitality Suite Welcome Reception Hosted by Orlando Alumni Silhouettes TBD 7 pm-9:30pm Kappa Alpha Psi Fraternity. Inc. Grand Chapter Public Meeting TBD
National Silhouettes Meeting General Schedule of Events Wednesday, July 19, 2017 6:30-7:30 am Operation Beautiful YOU! - Morning Walk Rosen Property Meet in Hotel Lobby (In case of inclement weather, meet in the Exercise Room located in the Main Lobby through the Spa) Together, We Connect, Engage, and Raise the Bar for Service and Support. Link-In. The Time Is Now!
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70th Year of Recognition of Stellar Support
Wednesday, July 19, 2017
(Continued) (Attire: Silhouette Business - Red) 7 am-10:30 am Continental Breakfast Panzacola G-1 8 am-5 pm REGISTRATION OPEN Panzacola Registration Area 8 am·5 pm Orlando National Silhouettes Offices Parizacola F-2 8 am-5 pm Orlando and National Silhouettes Team Office Hours Panzacola F-2 7 am-7:50 am Executive Board/VSG Holding Area (Green Room) Panzacola F-1 8-Noon First National Silhouettes Business Session (Attire: Red) Panzacola G-1 First Nominating Committee Report Noon-2 pm Lunch/Shopping (on your own) Noon-2:30 pm Kappa Foundation Luncheon Rosen Shingle Creek 1 pm-4 pm “70 Years: Walk Down History Lane and Gallery” Province/Chapters Displays TBD 1 pm-7 pm National Silhouettes Specialty Boutique Panzacola Prefunction 2 pm-2:20 pm Executive Board/VSG Holding Area (Green Room) Panzacola F-l 2:30 pm-4 pm Second National Silhouettes Business Session Panzacola G·1 Final Nominating Committee Report Election Voting Proposed Bylaws Report 4 pm-6 pm Election/Voting Panzacola F-2 6 pm-10 pm Silhouettes: “Deuces and Diamonds Game Night” Adults Only (Attire: Silhouette or Dressy Chic) Panzacola F-4
Thursday, July 20, 2017 6:30 am-7:30 am Operation Beautiful YOU! Morning Walk Rosen Property (In case of inclement weather, meet in the Exercise Room Meet in Hotel Lobby located in the Main Lobby through the Spa) (Attire: Silhouette Business - Your Choice) 8 am-10:30 am Continental Breakfast Panzacola G-l 8 am-10 am Conference Workshops: Province Coordinators; Panzacola F-l thru Chapter Presidents; Technology; Protocol; F-4 and Panzacola G-1 Parliamentary Procedures 11 am-7 pm “70 Years: Walk Down History Lane and Gallery” Province/Chapters Displays TBD National Silhouettes Specialty Boutique Panzacola Prefunction 11:30 am-1:30 pm National Silhouettes Luncheon - “A Simply Sundress Affair” (Attire: Sundress) Panzacola G-2 2:30 pm-11 pm Disney Springs Hospitality Trip Disney Springs (All are welcome to attend) 5:30 pm-7:30 pm President’s Circle Anniversary Event Panzacola Lower Lobby (Attire: Dressy Chic) Butler Level
Together, We Connect, Engage, and Raise the Bar for Service and Support. Link-In. The Time Is Now!
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The National Silhouettes of Kappa Alpha Psi Fraternity, Inc.
Friday, July 21, 2017 6:30-7:30 am Operation Beautiful YOU! - Morning Walk Rosen Property Meet in Hotel Lobby (In case of inclement weather, meet in the Exercise Room located in the Main Lobby through the Spa) (Attire: Silhouette Business-White; Pant Suit optional) 7 am-7:50 am Executive Board/VSG Holding Area Panzacola F-1 (Green Room) 8 am-Noon Third National Silhouettes Business Session Panzacola G-1 Memorial Service, Elections and Installation Noon- 2:30 pm “70 Years: Walk Down History Lane and Gallery” (Please remove displays) Province/Chapters Displays TBD Noon-5 pm National Silhouettes Specialty Boutique Panzacola Prefunction 1:30 pm-3:30 pm Hospitality Suite TBD Philadelphia Silhouettes ‘Save the Date’ Invitation 6:30 pm-8:30 pm National Silhouettes Closing Banquet Closing Banquet “Diamonds and Pearls” (Attire: Dressy/Chic) Panzacola G-1 and G-2
Saturday, July 22, 2017 9 am-Noon TBD TBD
Tours and Shopping (on your own) Grand Chapter Family Outing Grand Chapter Closing Formal Ball (Attire: Formal)
TBD TBD
Silhouette casual is Silhouette paraphernalia, Silhouette t-shirts, Silhouette jogging suits, jeans, khakis, or something casual that is red, black, or white Silhouette Business is Dress/Skirt Suit or Pant Suit Silhouette Luncheon - Sun Dress President’s Circle Event is Dressy Chic Silhouette Banquet Dressy/Chic with Diamonds and/or Pearls Grand Chapter Formal is floor length gowns
Together, We Connect, Engage, and Raise the Bar for Service and Support. Link-In. The Time Is Now!
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70th Year of Recognition of Stellar Support
Together, We Connect, Engage, and Raise the Bar for Service and Support. Link-In. The Time Is Now!
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The National Silhouettes of Kappa Alpha Psi Fraternity, Inc.
Together, We Connect, Engage, and Raise the Bar for Service and Support. Link-In. The Time Is Now!
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Who We Are ... News To Share
Who We Are... News To Share
The National Silhouettes of Kappa Alpha Psi Fraternity, Inc.
70th Year of Recognition of Stellar Support
National Silhouettes of Kappa Alpha Psi Fraternity, Inc. 47th National Silhouettes Meeting VOTING MATRIX Province Silhouette Chapter Members Voting Strength N/A
Members-At-Large 32 2
Southeastern Aiken (SC) 6 1 Southeastern Albany (GA) 6 1 Southwestern Alexandria (LA) 6 1 Western Anchorage (AK) 6 1 Northern Ann Arbor-Ypsilanti-Inkster (MI) 30 3 Southern Anniston-Piedmont (AL) 6 1 Southwestern Arlington Grand Prairie (TX) 12 2 Southeastern Athens (GA) 6 1 Southeastern Atlanta (GA) 35 4 Southeastern Augusta (GA) 14 2 Southwestern Austin (TX) 5 1 Eastern Baltimore (MD) 35 4 Southwestern Baton Rouge (LA) 13 2 Southern Birmingham (AL) 18 2 Eastern Bowie-Mitchellville (MD) 21 3 Southwestern Canton Madison (MS) 6 1 Southeastern Carrollton-Douglasville (GA) 12 2 Southeastern Charleston (SC) 7 1 Middle Eastern Charlotte (NC) 13 2 South Central Chattanooga (TN) 14 2 Eastern Chesapeake-VA Beach (VA) 5 1 Southwestern Cleveland (MS) 10 1 East Central Cleveland (OH) 11 2 Eastern College Park Sandy Spring (MD) 7 1 Eastern Columbia (MD) 16 2 Southeastern Columbia (SC) 14 2 East Central Columbus (OH) 6 1 Southwestern Dallas (TX) 7 1 Southern Daytona Beach (FL) 8 1 VOTING STRENGTH BASED ON MEMBERSHIP DATA RECORDS AS OF MARCH 31, 2017 Together, We Connect, Engage, and Raise the Bar for Service and Support. Link-In. The Time Is Now!
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The National Silhouettes of Kappa Alpha Psi Fraternity, Inc.
National Silhouettes of Kappa Alpha Psi Fraternity, Inc. 47th National Silhouettes Meeting VOTING MATRIX Province Silhouette Chapter Members Voting Strength Southeastern Decatur (GA) 21 3 Southern Decatur-Athens (AL) 8 1 Middle Western Denver (CO) 25 3 Northern Detroit (MI) 26 3 Middle Eastern Durham (NC) 41 5 North Central East St. Louis (IL) 8 1 Southwestern El Paso/Las Cruces (TX) 5 1 Southwestern Fort Worth (TX) 7 1 Eastern Franklin-Southampton (VA) 8 1 Eastern Fredericksburg (VA) 19 2 South Central Germantown (TN) 7 1 Southeastern Greensville (SC) 11 2 Eastern Hampton-Newport News (VA) 15 2 Northeastern Hartford (CT) 7 1 Southwestern Hattiesburg (MS) 13 2 South Central Hendersonville (TN) 10 1 Southwestern Houston (TX) 30 3 Southern Huntsville (AL) 24 3 North Central Indianapolis (IN) 33 4 Southern Jacksonville (FL) 29 3 Southeastern Kingstree (SC) 6 1 South Central Knoxville (TN) 12 2 Northern Lansing (MI) 14 2 Western
Long Beach Inglewood South Bay (CA) 9
1
Western Los Angeles (CA) 34 4 South Central Louisville (KY) 13 2 South Central Memphis (TN) 32 4 Southern Mobile (AL) 26 3 Southern Montgomery (AL) 18 2 South Central Murfreesboro (TN) 11 2 VOTING STRENGTH BASED ON MEMBERSHIP DATA RECORDS AS OF MARCH 31, 2017 Together, We Connect, Engage, and Raise the Bar for Service and Support. Link-In. The Time Is Now!
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70th Year of Recognition of Stellar Support
National Silhouettes of Kappa Alpha Psi Fraternity, Inc. 47th National Silhouettes Meeting VOTING MATRIX Province Silhouette Chapter Members Voting Strength South Central Nashville (TN) 6 1 Southwestern New Orleans (LA) 18 2 Northeastern New Rochelle/White Plains (NY) 8 1 Eastern Norfolk (VA) 10 1 Northeastern Norristown (PA) 27 3 Southern Orlando (FL) 21 3 South Central Oxford (MS) 8 1 South Central Paducah (KY) 9 1 Eastern Petersburg (VA) 20 2 Northeastern Philadelphia (PA) 61 7 Northeastern Plainfield (NJ) 10 1 Northern Pontiac (MI) 14 2 Eastern Portsmouth (VA) 23 3 Western Riverside (CA) 18 2 Northern Saginaw (MI) 13 2 Southwestern San Antonio (TX) 21 3 Western San Diego (CA) 14 2 Southeastern Savannah (GA) 12 2 Eastern Silver Spring (MD) 10 1 Northern Southfield (MI) 11 2 Middle Western St. Louis (MO) 11 2 Northern Syracuse (NY) 7 1 Southern Tallahassee (FL) 10 1 Southern Tampa (FL) 22 3 Northern Toledo (OH) 7 1 Eastern Upper Marlboro/Waldorf (MD) 21 3 Eastern Washington (DC) 55 6 Northeastern Wilmington (DE) 23 3 Grand Total 1399 179 VOTING STRENGTH BASED ON MEMBERSHIP DATA RECORDS AS OF MARCH 31, 2017 Together, We Connect, Engage, and Raise the Bar for Service and Support. Link-In. The Time Is Now!
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The National Silhouettes of Kappa Alpha Psi Fraternity, Inc.
National Silhouettes of Kappa Alpha Psi Fraternity, Inc. RULES OF ORDER ORDER OF BUSINESS RULE 1. The first order of business shall be the adoption of the Standing Rules for the 47th National Silhouettes Meeting, Orlando, Florida, July18-22, 2017. RULE 2. The second order of business shall be the adoption of the National Meeting agenda’s presented by Silhouette Jacquelene Sharp Massey, National Silhouettes President. Silhouette Jacquelene Sharp Massey is the Presiding Officer of the National Silhouettes Meeting. RULE 3. Each business session and all program activities shall begin and end promptly with the official agenda’s. The National Silhouettes President, pending approval of the voting delegation may make exceptions. RULE 4. In all business matters not provided for in the National Silhouettes Bylaws, the current edition of Robert’s Rules of Order, Newly Revised, 11th Edition, shall govern the body. RULE 5. The National Financial Secretary will call the roll of chapters and announce the voting strength of the National Meeting at the first and second business sessions. RULE 6. All reports must be typewritten and copies given to the National Recording Secretary and National Silhouettes President immediately following presentation to the assembly. An electronic file must be made available to the National Recording Secretary within thirty (30) days of the close of the National Silhouettes Meeting. RULE 7. With the exception of designated personnel, all Silhouettes with an electronic communications device shall set the device (to include cell phones, pagers, tablets, etc.) to silent, vibrate or off. RULE 8. The identification badge shall be worn or displayed for admission to all business sessions, workshops and activities of the 47th National Silhouettes Meeting. Distinctive identification badges and/or ribbons shall be worn or displayed by National Silhouettes Board members, Former National Presidents, Former National Officers, the First Lady of Kappa Alpha Psi, Former First Ladies and delegates. RULE 9. Former National Presidents, Former National Officers, the First Lady of Kappa Alpha Psi, Former First Ladies, physically challenged Silhouettes and Special Guests not seated on the dais shall be provided special reserved seating at all business sessions and meal functions. RULE 10. All attendees shall refrain from walking during introductions of dais guests and program participants, the meditation or while the National Silhouettes President is giving her greetings/remarks to the delegation.
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70th Year of Recognition of Stellar Support
RULE 11. With the exception of National Silhouettes Board members, Former National Presidents, Former National Officers, the First Lady of Kappa Alpha Psi, Former First Ladies, physically challenged Silhouettes and Special Guests, Silhouettes who arrive following the signal to close the doors at the business sessions shall pay the Sergeant-at-Arms a fine of $2.00. RULE 12. Monies collected as fines shall be used to support the efforts of the National Day of Service Committee. A public announcement shall be made to disclose the amount collected. DELEGATES, MOTIONS AND VOTING RULE 13. Each Silhouette Chapter shall have one (1) seated delegate. The seated delegate shall vote the full voting strength for the Chapter. All Silhouettes certified as chapter delegates shall be seated in the designated area during all business meetings. Members-at-Large shall caucus and select one (1) delegate and one (1) alternate as their representatives. All delegates vote the delegate strength reported by the National Financial Secretary. RULE 14. Delegates arriving after the roll call at each business session shall pay the Sergeant-at-Arms a fine of $5.00 unless prior notice has been given to and reported by Together, We Connect, Engage, and R aise the Bar for Service and Support. Link-In. The Time Is Now! the National Financial Secretary. Monies collected as fines shall be used to support the efforts of the National Day of Service Committee. RULE 15. If a delegate must leave the designated seating area, the alternate delegate shall take the seat. RULE 16. All motions and seconds are to be made by voting delegates. DISCUSSION AND DEBATE RULE 17. Discussion and debate on a question shall be limited to one (1) minute per member. No member may speak more than once per issue and total debate time shall not exceed ten (10) minutes. The Presiding Officer, pending approval of the voting body may make exceptions. RULE 18. Silhouettes who wish to address the Presiding Officer must do so from a floor microphone. When recognized by the Presiding Officer, the Silhouette must state her name, chapter, chapter location and province and whether she is a voting or non-voting delegate. RULE 19. Non-voting delegates may speak if recognized by the Presiding Officer, but they may not make or second motions. ANNOUNCEMENTS RULE 20. Announcements shall (a) be in writing, (b) be signed by the person under whose authority the announcement is issued, and (c) be presented to the National Recording Secretary for presentation to the Presiding Officer. The Presiding Officer shall determine the appropriate time for making announcements.
Together, We Connect, Engage, and Raise the Bar for Service and Support. Link-In. The Time Is Now!
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The National Silhouettes of Kappa Alpha Psi Fraternity, Inc.
National Silhouettes of Kappa Alpha Psi Fraternity, Inc. NATIONAL SILHOUETTES MEETING PROTOCOL 1. Silhouettes are encouraged to wear attire appropriate for a business meeting: no jeans, shorts, etc. If a specific color or attire is recommended, please adhere to the request. 2. Wear or be ready to display your badge for all meetings and events. Only members with badges will be admitted to business sessions, meal functions and the vendor area. 3. Stand for the procession of the dais. Stand for the National Silhouettes President when she is introduced (Kappa Public Meeting, business sessions and program activities). 4. Stand for the Grand Polemarch of Kappa Alpha Psi Fraternity when he is introduced (Public Meeting) or enters the Silhouette meeting, luncheon or banquet. 5. Refrain from walking during the dais introductions, the meditation and when the National Silhouettes President is giving her welcome or remarks. 6. Respect the designated seating sections. Reserved seating has been made available for National Silhouettes Board members, Former National Presidents, Former National Officers, the First Lady of Kappa Alpha Psi, Former First Ladies, physically challenged Silhouettes and Special Guests. 7. Silence all electronic communication devices. 8. Avoid holding seats. 9 Use common courtesy at table during meal functions. Remain quiet during presentations, performances and when there is a speaker. Do not remove center pieces/decorations unless instructed to do so. 10. Speak after being recognized by the Presiding Officer. Address the presiding officer as “Madam President” or “Madam Presiding Officer”. 11. Refrain from using recording devices, audio devices or cameras during the Memorial Service.
Together, We Connect, Engage, and Raise the Bar for Service and Support. Link-In. The Time Is Now!
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National Silhouettes Meeting Activities
National Silhouettes Meeting Activities
The National Silhouettes of Kappa Alpha Psi Fraternity, Inc.
70th Year of Recognition of Stellar Support
National Silhouettes of Kappa Alpha Psi Fraternity, Inc. BUSINESS SESSION I “Together, We Can Connect” Rosen Shingle Creek Orlando, FL Wednesday, July 19, 2017 8:00 am - 11:30 am 7:30 am – Continental Breakfast
AGENDA Introductions Silhouette Sheila M. Bonds National Protocol Coordinator Opening Processional Special Guests Province Coordinators National Silhouettes Executive Board Lift Evr’y Voice And Sing Call to Order Silhouette Jacquelene “Jacquie” Sharp Massey National President Meditation Silhouette Barbara Gamble National Chaplain Welcome Silhouette Brenda J. Beale Southern Province Coordinator Silhouette Theresa Foster President, Orlando (FL) Chapter Chair, Local Planning Host Team Membership Report/Roll Call/ Seating of Delegates
Silhouette Shirley T. Pinckney National Financial Secretary
Registration Report Silhouette Brandi V. Gladden National Registrar Silhouette Tanya Wilson Co-Chair, Local Planning Team Together, We Connect, Engage, and Raise the Bar for Service and Support. Link-In. The Time Is Now!
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The National Silhouettes of Kappa Alpha Psi Fraternity, Inc.
National Silhouettes Partnership Report Dr. Stacy Scott, PhD, MPA, LSW Safe to Sleep® Campaign Health Educator Consultant, Eunice Kennedy Shriver National Institute of Child Health and Human Development (NICHD) Meeting Rules & Regulations Silhouette Nadine C. Bonds National Parliamentarian
Adoption of the Agenda
Silhouette Jacquelene Sharp Massey
Adoption of 2015 Minutes Silhouette Henryetta Benton National Recording Secretary Official Reports Financial Report/Proposed Budget Silhouette Diane A. Jenkins National Treasurer First Nominating Committee Report Silhouette Cheryl Teare Nominating Committee Co-Chair Committee Reports/Updates: Evaluation Process Silhouette Jackie Wilcher Chair, Evaluation Committee Widows Liaison Coordinators Silhouette Laura Walker Coordinator, Widows Liaison Silhouette Erma Ward-Walker Assistant Coordinator, Widows Liaison Chapter Charter Project/Anniversary Gallery Silhouette M. Elaine Kinloch National Historian Journalist Report Silhouette Chantay Walker Dillard, Ph.D. National Journalist 2017 Anniversary Steering Committee Silhouette Nadine C. Bonds Chair, Steering Committee Ways and Means Committee Silhouette Jacqueline Berryman, Chair Silhouette B. Denise Owens, Co-Chair • Update/General Schedule of Activities
Silhouette Theresa Foster
• Announcements
Silhouette Henryetta Benson
• Memorial Service Practice Silhouette Barbara Gamble Silhouette Sheila M. Bonds Protocol & Memorial Service Coordinators Business Session I - Recess Together, We Connect, Engage, and Raise the Bar for Service and Support. Link-In. The Time Is Now!
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70th Year of Recognition of Stellar Support
National Silhouettes of Kappa Alpha Psi Fraternity, Inc. BUSINESS SESSION II “Together, We Can Engage” Rosen Shingle Creek Orlando, FL Wednesday, July 19, 2017 2:45 pm – 4:00 pm
AGENDA Call to Order Silhouette Jacquelene “Jacquie” Sharp Massey National President Meditation Silhouette Barbara Gamble National Chaplain Membership Report/Roll Call/ Seating of Delegates Silhouette Shirley T. Pinckney National Financial Secretary “Meet the Candidates” Silhouette Cheryl Teare National Nominating Committee Co-Chair Proposed Bylaw Amendments Silhouette Nadine Bonds National Parliamentarian Chair, Bylaws Committee
Review of Balloting Process & Procedures
Silhouette Brandi Gladden
Balloting Hours: 4:00 pm - 6:00 pm Balloting Location To Be Announced Announcements / Updates Silhouette Theresa Foster Henryetta Benton Business Session II - Recess
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The National Silhouettes of Kappa Alpha Psi Fraternity, Inc.
National Silhouettes of Kappa Alpha Psi Fraternity, Inc. “Silhouettes, Connect, Engage and Link-In”
LEADERSHIP DEVELOPMENT SESSION Rosen Shingle Creek Orlando, FL Thursday, July 20, 2017 Continental Breakfast (Available: 8:30 am – 10:30 am) Location: Panzacola G1
AGENDA 8:30 am - 10:00 am National Silhouettes Workshops: • Province Coordinators (Outgoing/Incoming) Panzacola F2 Facilitator: Silhouette Cathey Brightman • Chapter President/Financial Secretary/Treasurer Panzacola F2 Facilitators: Silhouette Shirley T. Pinckney Silhouette Diane A. Jenkins • Parliamentary Procedure Panzacola G1 Facilitator: Silhouette Nadine C. Bonds • Technology Tips and Techniques Panzacola F3 Facilitators: Silhouette Andria S. Daniels Silhouette Jacinda Johnson-McCree • Protocol Simplified the Silhouette Way Panzacola F4 Facilitator: Silhouette Sheila M. Bonds SILHOUETTES FELLOWSHIP 11:30 am - 1:30 pm National Silhouettes Luncheon “A Simply Sundress Affair” 2:30 pm - 11:00 pm Disney Springs Hospitality Trip Orlando Local Planning Chapter 5:00 pm - 7:00 pm President Circle Anniversary Reception (Let’s Celebrate) Together, We Connect, Engage, and Raise the Bar for Service and Support. Link-In. The Time Is Now!
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The National Silhouettes of Kappa Alpha Psi Fraternity, Inc.
BUSINESS SESSION III “Together, We Can Raise the Bar for Service and Support” Rosen Shingle Creek Orlando, FL Friday, July 21, 2017
AGENDA 8:30 am – 12:00 pm
National Silhouettes Memorial Service Attire: White
Silhouette Barbara Gamble Silhouette Sheila M. Bonds
Presidential Awards and Recognitions
Silhouette Jacquelene Massey
Video: Safe Sleep Partnership Report
Silhouette Janice Hall-Dean
National Service Awards Silhouette Jacqueline Berryman Chair, Ways and Means Committee Report of Balloting Results Silhouette Dr. Janice Coats-Hardy Chair, Election/Tellers Committee Installation of Officers Silhouette Jacquelene Massey Silhouette Barbara Gamble Silhouette Cathey Brightman Evaluation Update Silhouette Jackie Wilcher Chair, Evaluation Committee Special Invitation for 2019 Silhouette Karen Dean President, Philadelphia (PA) Silhouettes Announcements/Updates Silhouette Theresa Foster Host Planning Team Coordinator / President Orlando Chapter Silhouettes 11:45 Circle of Friendship “Silhouette Song” Silhouette Monique Williams Lead Music
Facilitator/Protocol Committee
Adjournment of the 47th National Silhouettes Meeting Silhouette Jacquelene Sharp Massey National Silhouettes President NATIONAL SILHOUETTES CLOSING BANQUET 6:30 p.m.
Together, We Connect, Engage, and Raise the Bar for Service and Support. Link-In. The Time Is Now!
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Leadership Development Workshops
Leadership Development Workshops
The National Silhouettes of Kappa Alpha Psi Fraternity, Inc.
70th Year of Recognition of Stellar Support
National Silhouettes of Kappa Alpha Psi Fraternity, Inc. Province Coordinators Workshop
v Attendees: All current and newly elected Province Coordinators
v Goals: To provide an overview of the duties and responsibilities of the Province
Coordinator
v Areas of Discussion: Role of the Province Coordinator, the importance of the
provincial chapters and the Province Meeting
v Workshop Outcome: Participants will leave with the basic knowledge of how to
conduct a Province Meeting, maintain accountability and keep their Provinces energized
Together, We Connect, Engage, and Raise the Bar for Service and Support. Link-In. The Time Is Now!
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The National Silhouettes of Kappa Alpha Psi Fraternity, Inc.
National Silhouettes of Kappa Alpha Psi Fraternity, Inc. Financial Workshop for Treasurer and Financial Secretary Presenters: Diane Jenkins, National Treasurer Shirley Pinckney, National Financial Secretary WHO SHOULD ATTEND? Chapter Treasurer and Financial Secretary, Province Treasurer and Province Secretary, any Silhouette interested in serving in this capacity or who wants to learn how the process works. GOAL OF WORKSHOP: To disseminate information to assist Silhouette officers in the performance of their duties PRIMARY AREA OF DISCUSSION: Role, responsibilities, the importance of their position, communication, and skills needed to execute their financial duties. ANTICIPATED OUTCOME OF WORKSHOP: Silhouettes will be better prepared to execute their duties and be ready to serve in a position of higher responsibility
Together, We Connect, Engage, and Raise the Bar for Service and Support. Link-In. The Time Is Now!
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70th Year of Recognition of Stellar Support
National Silhouettes of Kappa Alpha Psi Fraternity, Inc. Technology Tips and Techniques Presenters: Silhouette Jacinda Johnson-McCree Technology and Communications Website Coordinator
Silhouette Andria S. Daniels Technology and Communications Website Assistant Coordinator/Online Newsletter Editor
WHO SHOULD ATTEND? Open to registered Silhouettes GOAL OF WORKSHOP: To assist Silhouettes with reviewing the new technology applications the National Silhouettes organization has implemented and cover (2) social applications for fun. PRIMARY AREA OF DISCUSSION: Business: Go over all the technology applications we have implemented to date: Website access for members only, Mailchimp, How to view the online newsletter (Issuu), Conference Remind 101, Silhouettes Conference App Social: Review Facebook and Pintrest ANTICIPATED OUTCOME OF WORKSHOP: Silhouettes will have a better understanding of the new National Silhouettes technologies and most popular social media applications.
Together, We Connect, Engage, and Raise the Bar for Service and Support. Link-In. The Time Is Now!
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The National Silhouettes of Kappa Alpha Psi Fraternity, Inc.
National Silhouettes of Kappa Alpha Psi Fraternity, Inc. Protocol Simplified the Silhouette Way Presenter: Silhouette Sheila M. Bonds, Protocol Coordinator WHO SHOULD ATTEND? Open to registered Silhouettes, Protocol Team Members GOAL OF WORKSHOP: • Knowledge of Protocol Standards • Understanding DAIS Order • Installation and Memorial Services Tool Kit PRIMARY AREA OF DISCUSSION: We will review standards that will be used during line up. Gain knowledge of protocol standards to be used when acknowledging leadership. Discuss the installation and memorial service tool kit and properties that we must have. ANTICIAPATED OUTCOME OF WORKSHOP: Silhouettes will have a better understanding of the National Silhouettes protocol standards and understanding for setting up a DAIS at a Silhouettes Province and National Meeting. Knowledge will be gained regarding the properties needed to carry the ideals forward.
Together, We Connect, Engage, and Raise the Bar for Service and Support. Link-In. The Time Is Now!
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70th Year of Recognition of Stellar Support
National Silhouettes of Kappa Alpha Psi Fraternity, Inc. Parliamentary Procedure Presenters: Silhouette Nadine C. Bonds - National Parliamentarian WHO SHOULD ATTEND? Open to registered Silhouettes GOAL OF WORKSHOP: • Knowledge of Parliamentary Procedures • What to do with a motion • Protecting the Minority PRIMARY AREA OF DISCUSSION: Effective chapter operations and participation in National Meetings involve knowledge of basic parliamentary procedure and the relationship between our National Bylaws, Chapter Bylaws, Robert’s Rules of Order and Kappa Alpha Psi Fraternity. Inc. ANTICIPATED OUTCOME OF WORKSHOP: This interactive workshop is designed to provide Silhouettes with a better understanding of Parliamentary Procedure. Silhouettes will participate in a mock meeting to demonstrate various types of motions and how they are to be handled.
Together, We Connect, Engage, and Raise the Bar for Service and Support. Link-In. The Time Is Now!
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Memorial Service Program
Memorial Service Program
The National Silhouettes of Kappa Alpha Psi Fraternity, Inc.
70th Year of Recognition of Stellar Support
National Silhouettes of Kappa Alpha Psi Fraternity, Inc. 47th National Meeting Memorial Service Rosen Shingle Creek Orlando, Florida Friday July 21, 2017
Order of Service “Death is not extinguishing the light: it is putting out the lamp, because the dawn has come”
Musical Prelude “I look to you”
by Whitney Houston
Poem “A Legacy” by John Greenleaf Whittier Silhouette D’Anne Shelton Silhouette of Sr. Vice Grand Polemarch Rueben A. Shelton Lighting of the Candles Silhouette Barbara Gamble / Silhouette Sheila M. Bonds Chapter and Province Representatives in Memory of Our Deceased Sister Silhouettes Reading of Poem “Light a Candle” by A. Pall Jacquelene “Jacquie” Sharp Massey President, National Silhouettes & All Silhouettes
Musical “I’ll Remember You”
by Atlantic Star
Prayer Silhouette Barbara Gamble National Silhouettes Chaplain
“A Moment of Silence in Remembrance of our Deceased Sister Silhouettes”
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The National Silhouettes of Kappa Alpha Psi Fraternity, Inc.
National Silhouettes of Kappa Alpha Psi Fraternity, Inc. Silhouette Chapter Province FAYE VALERIA BURNETT BALTIMORE, MD EASTERN BERNICE LILLIAN YOUNG NICKENS
BALTIMORE, MD
EASTERN
LOUISE G. TILDON BALTIMORE, MD EASTERN SARAH GILL COLUMBIA, MD EASTERN GRETA M JONES SYRACRUSE, NY NORTHERN ELTEASER McKENZIE GLOVER
DETROIT, MI
NORTHERN
FRANCES HARRIS DETROIT, MI NORTHERN MILFRED F. VARNODO
INDIANAPOLIS, IN
NORTH CENTRAL
MARY L. TAYLOR INDIANAPOLIS, IN NORTH CENTRAL CORINA REDDEN MONTGOMERY
WILMINGTON, DE
NORTHEASTERN
MARY HELEN MANNINGS
PHILADELPHIA, PA
NORTHEASTERN
ELIZABETH HYDE THOMPSON
PHILADELPHIA, PA
NORTHEASTERN
ARELNE MURIEL KANE
PHILADELPHIA, PA
NORTHEASTERN
YVONNE SHIRLEY TILGHMAN
PHILADELPHIA, PA
NORTHEASTERN
CATHERINE BULLOCK WEBSTER
PHILADELPHIA, PA
NORTHEASTERN
ROSE MARIE WICKS TAMPA, FLA SOUTHERN MILDRED WADE MITCHELL MEMPHIS, TN SOUTH CENTRAL PEGGY PRYOR JOHNSON MEMPHIS, TN SOUTH CENTRAL
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National Silhouettes Reports... Updates... News Around To Share
National Silhouettes Reports... Updates ... News Around To Share
The National Silhouettes of Kappa Alpha Psi Fraternity, Inc.
70th Year of Recognition of Stellar Support
Together, We Connect, Engage, and Raise the Bar for Service and Support. Link-In. The Time Is Now!
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The National Silhouettes of Kappa Alpha Psi Fraternity, Inc.
SILHOUETTES INFANT SAFE SLEEP INITIATIVE
Goals and Implementation Collaborate on efforts to educate Silhouettes membership to build alliances within communities to assist in education and awareness activities around SIDS and other sleep-related causes of infant death. Educate parents and other caregivers, child care providers, health care providers, and other community members about safe infant sleep practices through community outreach activities.
I would first like to thank you for all your support which includes Kappa Alpha Psi Fraternity, Inc. Grand Polemarch Thomas L. Battles, Silhouettes President Jacqueline Sharp Massey, Dr. Stacy Scott, National Community Liaison for the Eunice Kennedy Shriver National Institute of Child Health and Human Development, Province Coordinators and all of the Safe Sleep Province Chairs along with the First Lady of Kappa, Mrs. Geraldine Battles who agreed to be our spokesperson for our “Change a Tradition, Change a Position Campaign in conjunction with the Global Infant Safe Sleep Center (www.gisscenter.org). A number of community outreach events was held at selected Province Council Meetings and Pregnant Moms were provided cribs as a give-way to families in need. Silhouettes were involved with the activities in these areas. The first event coincided with the Southwestern Province in Jackson, MS. Others included Tulsa, Oklahoma, Columbus, Ohio and Jacksonville, Florida. Grand Polemarch Battles reached out to Kappa chapters requesting a $50.00 donation to support the major crib away at Grand Chapter for communities in need. Below is a breakdown of each Province contribution to the Safe Sleep Initiative:
Province
Coordinator
East Central
Zaviera Evans
Health and Wellness (H&W) Coordinator
How many wellness chairs selected?
How many attendees trained?
Zaviera Evans
1 1
Katina Gamble
Pamela Cooper Maxine Manns/Brenda Wilkins
2
30
Middle Western North Central Northeastern Northern
Anita Shelton B. Denise Owens Sandra Sharp Glenda Curry
Fannette Thornhill-Scott Allison White Young Kathleen Sims Brenda Vinson
1 1 1 1
6 90 1500 431
Southern South Central
Brenda Beale Scedella Gregory
Andrea M. PinchamBenton, M.D. Bridget Flowers
1 1
690 106
Southeastern
Kimberly Latimore
Florence Reed/Kris Manlove Simmons
2
103
Southwestern
Jacinta JohnsonMcCree
Dr. Mildred Bright/Vada Kyle-Holmes
2
Western
Jacqueline Berryman
Hazara Price
1
Joan Petite Crutchfield
Eastern Middle Eastern
Brochures Distributed
600
2950 25 2981
A video will be distributed at the 2017 National Silhouettes Grand Chapter Meeting in Orlando, Florida. Janice Hall Dean Janice Hall Dean National Silhouettes 1st Vice President National Health and Wellness Coordinator Together, We Connect, Engage, and Raise the Bar for Service and Support. Link-In. The Time Is Now!
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5000
8550
70th Year of Recognition of Stellar Support
NATIONAL SILHOUETTES OF KAPPA ALPHA PSI FRATERNITY, INC. To: National Silhouette Executive Board Members Re: National Widows Liaison Coordinator’s Report We are pleased to report that there are 100 financial/active Kappa Silhouette widows within the twelve Provinces. A Widows Liaison has been appointed in each Province as requested by National Silhouette President Jacquelene Massey at the 46th National Silhouette Conference in New Orleans, LA. Province Widows Liaison Coordinators Name
Province
Name
Province
Erma Ward-Walker
Northeastern
Marlene May
Middle Western
Henryetta Benton
Western
Lorraine Offer
Southern
Aline Darrington
Southwestern/Austin (TX)
Helen Pierce
Middle Eastern
Scadella Gregory
South Central
Charlotte Talley
North Central/ Indianapolis
Carrie Holston
South Eastern
Freddi Vaughn
Eastern/Baltimore
Juanita Lofton
Northern/Detroit
National Widows Liaison Coordinator Laura Walker and Assistant Coordinator Erma Ward-Walker met with several Province Widows Liaisons at the 46th National Silhouette Conference to discuss the implementation of a Silhouette Widows Program within each Province. The following suggestions were made: 1. Identify a list of all financial widows in each Province by Oct. 31 each year. 2. Perform outreach activities which would include sending cards for illness, Bereavement and Birthdays. 3. Make phone calls to inform and support Silhouette widows. 4. Set a schedule for conference calls with the Province Liaison Coordinators. 5. Plan a special recognition program to show appreciation for widows at the local and Province levels. Laura Walker and Erma Ward-Walker will meet with the Widow Liaison Coordinators at the National Silhouettes Conference in Orlando, Florida. Please use the National Silhouette website www kapsilhouettes.org to check the dates and times for the scheduled meetings, workshops and activities.
Laura D. Walker
Erma Ward-Walker
Silhouette Laura D. Walker National Widows Liaison Coordinator
Silhouette Erma Ward-Walker National Widows Liaison Assistant Coordinator
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The National Silhouettes of Kappa Alpha Psi Fraternity, Inc.
National Silhouettes of Kappa Alpha Psi Fraternity, Inc. Ways and Means Committee Report August 2017 The Ways and Means Committee left the 2015 National Meeting armed with feedback and commitments. As a result, we were motivated to continue to refine the initiatives given to us. Dues Increase: The committee presented a proposal to the General Body at the 46th National Meeting . Our presentation included an opportunity for each member in attendance at the National meeting to provide input into the decision to raise the current National dues ($20.00) to an appropriate level of increase. Several dues increase amounts was presented for the bodies consideration. The dues increase decided by members in attendance at the National Meeting was $10.00, increasing our National dues by 50%. The decision to increase our dues reflects a viable and strategic investment in the future of our organization. Recognition System: The focus of this committee’s work looked to develop a Recognition System that advocates the successes and accomplishments of small, medium and large Silhouettes chapters. A trial recognition was implemented during the 2015 National Meeting that focused on recognition of Small, Medium and Large Chapters. Following the meeting a survey was made available to all member to obtain input for the revised Recognition Program. The results in the category of Recognition were: 4 Recognition System Participation • 94.25 Agreed (68.31 Strongly Agreed) 4 Standardize Reporting Format • 93.43 Agreed (51.09 Strongly Agreed) 4 Award System Recognize Small, Medium and Large Chapters • 85.48 Agreed (79.03 Very Excited) Survey results indicated a mandate from the members that responded to move forward with an upgraded Recognition System. The Ways and Means Committee established a Community Service Project Awards Project Submission Packet that was user friendly, streamlined the submission process and provided a tutorial for Chapter Awardee consideration. National Silhouettes Signature Program/Project: Within the National Silhouettes of Kappa Alpha Psi Fraternity, Inc. a variety of impactful community service projects occur at the Province and/or Chapter level. To streamline reporting efforts, we will develop a programmatic plan and request of the Provinces and or Chapters align their service project(s) with one or more of the following disciplines: education; family affairs; financial empowerment; health; mentoring; and personal safety. These categories were included as part of the Community Service Project Awards submission. Chapters found that their projects, in most cases, fell within these categories. We will continue to refine these categories as necessary. Additionally, we presented a National Day of Service concept and trialed our collective ability to raise funds and make a monetary award to a local (NOLA) charity. As a result, the attendees of the National Meeting raised $2,500 for the St. Mary’s of Angels Early Head Start and Head Start School. Fund Development: Explore fund raising options which enable the National Silhouettes to increase financial support working in concert with the National Kappa Alpha Psi Foundation, and potentially fund National Silhouettes Projects by soliciting donations external to the National Silhouettes. The National President is a sitting member on the Kappa Foundation Executive Board which enhances the basis for a collaborative partnership. To date we have established a process for funds earmarked for the Silhouettes/ Foundation be submitted via the Kappa Foundation a 501, c3 organization. Respectfully submitted, Jacqueline Berryman, Chair (Western Province Coordinator) Denise Owens, Co-Chair (North Central Province Coordinator) Joan Petite Crutchfield (Eastern Province Coordinator & Executive Assistant to the President) Chantay Dillard (National Silhouettes Journalist) Edie Jenkins (Past President, Baltimore Chapter) Staci Banks Robbins (Immediate Past Southwestern Province Coordinator) Freddi Vaughn (Eastern Province Widows Liaison) Together, We Connect, Engage, and Raise the Bar for Service and Support. Link-In. The Time Is Now!
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National Silhouettes of Kappa Alpha Psi Fraternity, Inc. National Historian Summary Electronic Documentation of the National Silhouettes History Create and make available an electronic document of the National Silhouettes History for easy access and updates. Chapter Charter History Information: In honor and recognition of the National Silhouettes 70th Anniversary Celebration during the Kappa Alpha Psi Fraternity, Inc. 83rd Grand Chapter Meeting (2017 Kappa Conclave), July 18-22, 2017 in Orlando, Florida and a part of the commemorative keepsake, all chapters submitting their chapter history information will be included in the Silhouettes National Archives and will receive a “Commemorative 70th Anniversary Charter Certificate”. Walk Down Memory Lane: Coordinate and organize the “The Walk Down Memory Lane Gallery” during the 70th Anniversary Celebration. The gallery will display chapter photos, artifacts, memorabilia, awards etc. in our National Silhouettes Gallery. Respectfully submitted by, M. Elaine Kinloch, Historian National Silhouettes of Kappa Alpha Psi Fraternity, Inc.
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National Silhouettes of Kappa Alpha Psi Fraternity, Inc. 47th National Conference National Journalist Report/ Recommendation Chantay Walker Dillard, PhD, National Journalist The Silhouettes of Kappa Alpha Psi Fraternity, Inc. will turn 70 years old in 2017. To commemorate this spectacular milestone, a souvenir journal highlighting the history of the Silhouettes from past to present will be published. This “Special Edition” of the Silhouettes Journal will be distributed during the National Silhouettes meeting to be held at the Rosen Shingle Creek Hotel in Orlando, Florida, July 18 – 23, 2017. The “Special Edition” will be in a story book format highlighting the Auxiliary’s beginning, past and current national officers, province officers, “First Ladies of Kappa Alpha Psi Fraternity, Inc.”, province highlights, and chapter memories. As requested by the National President of the Silhouettes of Kappa Alpha Psi Fraternity, Inc., a task of the National Journalist is to evaluate ways to minimize the increasing publishing cost of the National Journal. Listed below are some suggested recommendations: RECOMMENDATIONS: 1. It is recommended that a National Silhouettes Journal Team be established to assist the National Journalist with logistics required for the journal. 2. It is recommended that the continued development and design of the National Silhouettes Journal be published in an electronic format to defray costs. 3. It is recommended that following each National Silhouettes Conference, the National Journal be posted online at the National Silhouettes website: www.kapsilhouettes.org 4. It is recommended that journals (with the exception of special editions) be printed for only those Silhouettes who make a special request for a printed copy due to their limited access to the internet. This will reduce costs significantly. Respectfully submitted, Chantay Walker Dillard, PhD, National Silhouettes Journalist
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Te ch no l og y C om m it t e e Re po r t National Silhouettes of Kappa Alpha Psi Frater nity, Incor porated
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t h
National Silhouettes Meeting Orlando, FL July 18, 2017
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The National Silhouettes of Kappa Alpha Psi Fraternity, Inc.
Committee Members The following Silhouettes are members of the Technology Committee:
Jacinda Johnson-McCree, Chair – Southwestern
Andria Daniels, Co-Chair/Online Newsletter Editor – Southeastern
Chantay Walkey-Dillard, National Journalist – South Central
Brandi Gladden, National Registrar - Eastern
Paula Ford – South Central
Kathie Marsh - Southern
Melissa Henley - Northern H I STO RY O F TE C HN O L O G Y C O MM I TTE E
In previous years, information about the Silhouettes was limited to one page on the Kappa Alpha Psi Fraternity, Incorporated website. When the website was upgraded leading up to the Centennial Celebration, the outdated page was removed from the directory structure, but left as an orphan page only to be found through a search engine. During the 44th National Silhouettes Meeting in Indianapolis, IN, a question was asked during one of the business sessions about a website for the Silhouettes to bring us into the 21 st Century. A committee was formed on the spot for interested Silhouettes to sign up with Silhouette Sandra Harvey as chairperson. Through the work of the committee, the National Silhouettes website (www.kapsilhouettes.org) was created. The committee disbanded, while Silhouette Harvey maintained updates and member approvals. In 2013, the Technology Committee was reactivated to match the vision of National President Jacquelene Massey of how the Silhouettes should progress and embrace technology as a means of a communication. NA TI O NA L SI L H OU E TTE S W E B SI TE
Because the website is being used as the primary distribution area for confidential information affecting the membership, Silhouettes should be encouraged to register for access. It is important that the email address field is completed when submitting membership forms to the National Financial Secretary. This email address is used to verify a Silhouette is financial before access is granted. It is also important for Silhouettes to use the same email address when registering for the site to prevent any delays.
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At the 46th National Meeting, there were 341 Silhouettes registered to access the Members Only section of the website. As of the writing of this report, there are 513 registered Silhouettes. O N L I N E NE W L E TTE R
The online newsletter is distributed twice a year and published with Issuu, an online publishing platform. Newsletter notifications are sent through MailChimp and also posted on the website. MailChimp is an email marketing service provider that allows interactive messages, along with tracking on who actually opens the email. At the writing of this report, the online newsletter is distributed to over 800 Silhouettes. O N L I N E R EG I STR A TIO N
Online registration for a National Silhouettes Meeting was implemented for the first time at the 46th National Silhouettes meeting. The online registration project for this meeting was led by Silhouette Tanya Wilson. Eventzilla was the product chosen to host our registration page once again. Detailed information regarding online registration will be included in the Registration Report. C O N FER E N CE C O MM U N IC A TI O N A PPS
Two mobile communication apps were introduced during the 46th National Silhouettes meeting. Remind is used to communicate one-way information only. Messages have been created to be sent at specific times throughout the week. We also have the ability to send messages if there are any schedule changes or other pertinent information as it becomes available. Guidebook is a mobile app for events. The app created for this meeting contains the schedule, maps, workshop descriptions, restaurant guide, tour information, etc. At the writing of this report, these apps have not been announced for new subscribers. O N L I N E SURVEY S
A SurveyMonkey account was created if any Executive Board or committee members needed to poll the membership. This is a paid account and is currently up for renewal. This account was first used for the Ways and Means Committee survey regarding service awards. E M A I L A DD RE SS
An email address has been created for the next Technology Coordinator to use: nationsilhouettestechcoord@gmail.com This will allow all Tech-related emails to be logged and archived outside of a personal email address.
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National Silhouettes of Kappa Alpha Psi Fraternity, Inc. Report of the 70th Anniversary Steering Committee 47th National Conference Orlando, Florida July 18-22, 2017
The 70th Anniversary Committee is pleased to provide the following report. During the 46th National Silhouettes Meeting in New Orleans, the Committee recommended that the Silhouettes commit to a “significant” contribution to support the Kappa Alpha Psi Foundation $1 million dollar endowment fundraising campaign. Silhouettes recommended that we set a goal of $70,000 as our contribution to the overall goal. The recommendation was not a mandate; however the voluntary contributions by Silhouettes, Chapters and Provinces were encouraged. Silhouettes (and others) who made a donation of $70 to the Kappa Foundation as of October 31, 2015 would be considered members of the President’s Circle, receive a custom souvenir as the anniversary gift and invited to participate in a special event to be held at the 47th National Silhouettes meeting. Our thanks are extended to the 107 Silhouettes, 46 chapters and 7 Provinces who answered the call to become members of the President’s Circle! ALL Silhouettes, Chapters and Provinces who made the donation will be listed in the souvenir journal as we celebrate 70 Years of Stellar Support to our men of Kappa Alpha Psi Fraternity, Inc. Contributions are still welcome and will be accepted and counted towards our goal right up to the moment the check is presented to the Kappa’s! Once again, thank you for your support. Nadine C. Bonds 70th Anniversary Chairman Janice Hall Dean 70th Anniversary Co-Chairman
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National Silhouettes of Kappa Alpha Psi Fraternity, Inc. National Benevolent Report September 1, 2015 - June 30, 2017 PURPOSE: The general purpose of the Benevolent Committee of the National Silhouettes of Kappa Alpha Psi Fraternity, Inc. shall be to extend courtesies to financial National Silhouettes. COMMITTEE MEMBERS: The National Silhouettes President is Chair of the Committee; the National Executive Assistant serves as Co-Chair. Upon receipt of notification to the National President, acknowledgements of requests for memorial expressions, health occurrences, and amenities for special events receive prompt attention. COMMITTEE ACTIONS: On behalf of the National Silhouettes of Kappa Alpha Psi Fraternity, Inc.; Jacquelene Sharp Massey, President: • All National Officers, Executive Board Members, Province Coordinators and National Committee Members have received a Birthday Card in recognition of their special day; • Financial National Silhouettes have received ‘Thinking of You’ cards when pain and suffering rears its ugly head;
• Financial National Silhouettes have received a ‘Get Well Card’ during health occurrences;
• Financial National Silhouettes have received appropriate memorial expressions during periods of bereavement as provided in the Amenity Benevolent Guidelines. (See Attachment # 1 Silhouette Year 2013-2014; Attachment #2 Silhouette Year 2014-2015) COMMITTEE RECOMMENDATION This Committee recommends that Province Coordinators review the Benevolent Guidelines, NOTIFICATION OF REQUESTS with Chapter Presidents. The Chapter Presidents will then submit appropriate, complete, and timely notification of requests to the Committee. Submitted by: Silhouette Joan Petite Crutchfield Co-Chair National Benevolent Committee
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Vice Presidents and Province Coordinators Reports
Vice Presidents and Province Coordinators Reports
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National Silhouettes of Kappa Alpha Psi Fraternity, Inc. 47th National Silhouettes Meeting
National Silhouettes Vice President Report Name: Officer:
Janice Hall Dean National First Vice President
Leadership support provided by the National Silhouettes Vice President to the following Province Coordinators: Province Northern
Province Coordinator Sil. Glenda Curry
North Central
Sil. B. Denise Owens
South Central
Sil. Scedella Gregory
Southern
Sil. Brenda Beale
Southwestern
Sil. Jacinda McCree Johnson
Western
Sil. Jacqueline Berryman
Highlights of Province initiatives and activities, new Chapters chartered, special projects, and promotion of service and support in the community, outreach to wives and widows of the men of Kappa Alpha Psi Fraternity, Inc. The Coordinators of the Northern, North Central, South Central, Southwestern, Southern and Western Provinces have been extremely busy in their perspective Provinces (Sept. 2015 – April 2017): Northern Province: Glenda Curry, first year as Province Coordinator. Financial chapters – 8, 122 financial members; Chartered: Toledo, Ohio Chapter on September, 17, 2016. Reactivated two chapter: Pontiac, Michigan and Lansing, Michigan. Highlights include: Updated the 2017 Northern Province Silhouette Directory Assisted with coordinating the First Joint Silhouette Founders’ Day Luncheon at the Pontiac Kappa Center in Pontiac, Michigan Together, We Connect, Engage, and Raise the Bar for Service and Support. Link-In. The Time Is Now! National President Jacquelene “Jacquie” Sharp Massey Report Format 1 -End of the Year Annual Report of Vice President Report Format 2 - National Silhouettes Report of Vice President
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Member of the Presidents Circle contributing on the National, local, and individual levels to the Silhouette. Ongoing National Silhouette Safe Sleep Initiatives. 2016 Northern Province community service projects benefited Advent House and Eve Women’s shelter for domestic violence. The Lansing chapter coordinated the collection of over 1,000 toiletries, ordered wash cloths, and made blessing bags that were divided between the two charitable organizations along with making monetary donations of $250 to each organization. 2017 Northern Province community service project was chaired by Silhouette Juanita Bell and the Ann Arbor-Ypsilanti-Inkster Chapter. The Silhouettes showed up and showed out donating 3,125 disposable diapers and pull-ups, and 6,396 baby wipes to benefit Starfish Community Services. $250 was also donated to Starfish Community Services in Inks.
North Central Province: B. Denise Owens, Eleventh year as Province Coordinator. Financial chapters – 2, 42 financial members:
Highlight activities during the reporting period initiated by the Province Coordinator. My primary focus during this period was in getting our province to complete its initial efforts to educate our communities through the Safe Sleep Initiative in conjunction with our Kappas. Through one of our Indy Chapter officers – Dolores Anderson, Allison Young was able to educate more than 100 young adults at two seminars at J. Everett Light Career Center. I was on hand to help distribute materials and offer words of encouragement. We were one of the first Provinces to complete our assignment.
South Central Province: Scedella Gregory, first year as Province Coordinator. Financial chapters – 10, 125 financial members; Chartered one chapter: Oxford, Mississippi Alumni Chapter
Highlights include South Central Province Silhouettes Conference Choir, The Coordinator’s Cluster Program, South Central Province Facebook, and Safe Sleep Initiative.
SCP Historians and Province Coordinator work together to chronicle activities throughout the province by sharing them on their recently established Facebook account, South Central Province Silhouettes. A brief look through our page gives a quick overview of the social and service activities that Silhouettes in the province are engaged in by reading the headlines/stories, comments and photos. The page is also often used to communicate or advertise Silhouette-related events such as Province Council and social and civic awareness engagements.
Southwestern Province: Jancinda McCree Johnson, first year as Province Coordinator. Financial chapters – 13, 157 financial members; Chartered one chapter Canton-Madison, MS. Highlights from the province include the following.
In 2016, the Southwestern Province Silhouettes solicited donations through a GoFundMe page to assist our Silhouettes whose lives were disrupted because of the flooding in the Baton Rouge area. Two of our chapters had members who were affected. Together, We Connect, Engage, and Raise the Bar for Service and Support. Link-In. The Time Is Now! National President Jacquelene “Jacquie” Sharp Massey
Report Format 1 -End of the Year Annual Report of Vice President Report Format 2 - National Silhouettes Report of Vice President
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In 2016 and 2017, the Southwestern Province Silhouettes donated $200 to the SW Province Kappa Foundation.
During each Province Council meeting, the host chapter chooses a local community service project for the Silhouettes to support. In 2016, we supported the Iris Domestic Violence Center of Baton Rouge. Donations included six boxes of clothes and baby items and over $500 in monetary donations. In 2017, we supported In His Steps Ministry of Canton. Donations from the Silhouettes were matched by the Province resulting in over $700 for the cause.
Southern Province: Brenda Beale, first year as Province Coordinator. Financial chapters – 12, 195 financial members; Chartered two Chapters Decatur/Athens Chapter (Alabama) and Anniston/Piedmont (Chapters). Highlights are:
Congratulations to Silhouette Tonya Davis Wilson (Orlando Chapter) for having been appointed as a Circuit Court Judge by Governor Rick Scott. Best Wishes Honorable Judge Tonya Davis Wilson.
Once again, the Southern Province is happy to present $1,000.00 to the Kappa Alpha Psi Foundation. Also at the 2016 and 2017 Southern Province Council, Certificates of Appreciation were presented to each officer, for doing an outstanding job. Plaques were awarded to the following: Chapter of the Year – Tampa Fl. Silhouettes First Person Registered – Silhouette Theresa Foster
Member –at- Large Support The Southern Province has several engaged members at large, Silhouette Sanjeanetta Walker of Ft. Walton Beach, Florida and Kahtie Marsh we appreciate having the support and attendance of Silhouette Walker at Provincial meetings.
Members -At- Large
Silhouette Sanjeanetta Walker (Ft. Walton Beach, Fl.) Helps Kappa’s Thanksgiving Relief, Christmas programs by donating toys, gifts to the community, Youth Super Day Forum, mentoring youth in the area.
Western Province: Jacqueline Berryman, first year as Province Coordinator. Financial chapters – 5, 81 financial members; Highlights from the Province:
The Province Coordinator created and conducted a Workshop entitled “Leading in a Voluntary Organization.” This workshop was conducted at the 2016 Province Meeting. The Coordinator has dedicated herself to mentoring and provided feedback to those members in Leadership positions throughout the Province.
Respectfully submitted,
Janice Hall Dean
Silhouette Janice Hall Dean National 1st Vice President Silhouettes of Kappa Alpha Psi Fraternity, Inc.
Together, We Connect, Engage, and Raise the Bar for Service and Support. Link-In. The Time Is Now! National President Jacquelene “Jacquie” Sharp Massey Report Format 1 -End of the Year Annual Report of Vice President Report Format 2 - National Silhouettes Report of Vice President
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National Silhouettes of Kappa Alpha Psi Fraternity, Inc. PROVINCE COORDINATOR REPORT Reporting Period: September 2015-April 2017 Province: Northern
Name of Province Coordinator: Glenda Curry
Province Officers/Title Chapter/City Vice- Coordinator: Tyshara Hall Corresponding Secretary: M. Elaine Kinloch Recording Secretary: Marcia Thomas Treasurer: Rosemarie Grant Chaplain: Juanita Lofton Parliamentarian: Victoria Walker Historian: LeVera Bond Total Number of Chapters in Province: 8 Name Chapter (s) Chartered / City/State: Toledo, Ohio Name Reactivated Chapter (s) / City/State: Pontiac, Michigan u Share Province acknowledgements/ “Shout-Outs” for Chapters/Presidents/Members. 1.
A great big shout-out to the newly reactivated Silhouettes of the Lansing, Michigan chapter for a phenomenal 69th Northern Province meeting in 2016. The theme for the weekend was “Living the Dream in Crimson and Cream”. The Silhouettes were entertained by comedian Crystal “P is Crazee” Parker during our luncheon and jazz musician Anessa at the banquet.
2. The 70th Northern Province meeting was a collaborative event hosted by all 8 Silhouette Chapters for an exceptional 2017 Northern Province meeting. This year’s luncheon chaired by Silhouette Reilene Eckert and the Detroit Silhouettes was themed “Spring into Good Health”. Our guest speakers were two of Silhouette Eckerts colleagues from Providence Hospital Dr. Sharon Miller and Dr. Lameitre Lockhart of Women’s Health. The banquet was chaired by Silhouette Rosemary Ruth and the Saginaw Silhouettes. The theme for the evening was “Pearls and Bow Ties”. The smooth jazz entertainment for the evening was provided by “Brother to Brother”. I would like to acknowledge every chapter for coming together and planning an outstanding weekend.
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u Highlight activities during the reporting period initiated by the Province Coordinator. 1. Chartered the Toledo, Ohio chapter on September 17, 2016 2. Updated the 2017 Northern Province Silhouette Directory 3. Assisted with coordinating the First Joint Silhouette Founders’ Day Luncheon at the Pontiac Kappa Center in Pontiac, Michigan 4. Member of the Presidents Circle contributing on the National, local, and individual levels to the Silhouette 70th Anniversary Celebration, benefiting the Kappa Foundation u Highlight community service projects/activities sponsored by Chapters in the Province. 1. Ongoing National Silhouette Safe Sleep Initiatives 2. 2016 Northern Province community service projects benefited Advent House and Eve Women’s shelter for domestic violence. The Lansing chapter coordinated the collection of over 1,000 toiletries, ordered wash cloths, and made blessing bags that were divided between the two charitable organizations along with making monetary donations of $250 to each organization. 3. 2017 Northern Province community service project was chaired by Silhouette Juanita Bell and the Ann Arbor-Ypsilanti-Inkster Chapter. The Silhouettes showed up and showed out donating 3,125 disposable diapers and pull-ups, and 6,396 baby wipes to benefit Starfish Community Services. $250 was also donated to Starfish Community Services in Inkster, MI and $250 was donated to Parkridge Community Center in Ypsilanti, MI u Share future goals, plans and activities for the Province. 1. Grow our Province, and inspire chapters to reclaim, recruit, reactivate and charter chapters of Kappa Silhouettes (visit more chapters this year) 2. Initiate more fundraising activities to increase the amount given to the Kappa Foundation, and charities 3. Update Province Bylaws so that they are in line with the National Bylaws 4. Update Province History 5. Encourage Silhouettes to serve on the National and Province committees
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National Silhouettes of Kappa Alpha Psi Fraternity, Inc. PROVINCE COORDINATOR REPORT Reporting Period: September 2015- April 2017 Province: Name of Province Coordinator: North Central Province B. Denise Owens*- Chapter: Indianapolis, In Province Officers/Title Chapter/City Vice- Coordinator: Gwendolyn Hardiman** Indianapolis/Indianapolis Corresponding Secretary: *Owens Financial Secretary: *Owens Treasurer: *Owens Chaplain: **Hardiman Journalist: *Owens Historian: *Owens Total Number of Chapters in Province: 2 Name Chapter (s) Chartered / City/State: Indianapolis - Indianapolis, IN East St. Louis - East Saint Louis, IL Name Reactivated Chapter (s) / City/State: u Share Province acknowledgements/ “Shout-Outs” for Chapters/Presidents/Members. The North Central Province has only two active chapters but we are fortunate to have over 40 creative, accomplished & civic minded members working on behalf of not only their communities but the Silhouette organization, on the local, Province and National level.
Our province boasts two highly capable chapter presidents in ESL Bernadette Cathion, Retired “Special Ed” Educator, and Vicki Bonds, Director-IU School of Medicine. Plus we are home province to National Parliamentarian Nadine Bonds, National Protocol Chair Sheila Bonds, Province Health & Wellness Coordinator Allison Young, who is a Behavioral Health Clinician and our Widow’s Liaison, Retired Asst. School Principal Charlotte Talley.
u Highlight activities during the reporting period initiated by the Province Coordinator. My primary focus during this period was in getting our province to complete its initial efforts to educate our communities through the Safe Sleep Initiative in conjunction with our Kappas. Through one of our Indy Chapter officers – Dolores Anderson, Allison Young was able to educate more than 100 young adults at two seminars at J. Everett Light Career Center. I was on hand to help distribute materials and offer words of encouragement. We were one of the first Provinces to complete our assignment.
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u Highlight community service projects/activities sponsored by Chapters in the Province. Some of the many community outreach efforts in our province include: •
The ESL Chapter supports “Call For Help, Inc.”, an emergency shelter for men and women along with their continued support of “40 Days of Non-Violence” program with their Kappas; filling Spring & Thanksgiving baskets for needy families and providing other support for “Opal’s House” Shelter for abused women and children and hosting their biannual “Mental Health Awareness Luncheon” education and fundraiser.
•
The Indianapolis Chapter supports “Dayspring Center for Homeless Families; “Stop-Over” that assists youth with personal care items they need; “Future Promises” that provides holiday shopping help for parenting teens based on their grades and attendance; The Julian Center Shelter for victims of domestic abuse – hosting an annual “Mother’s Day Shopping Luncheon” on-sight shopping event so the children can choose donated gifts, and Silhouettes help wrap gifts for them to give their mothers; annual donations to “Dress For Success”. In addition, they raised money to provide assistance for college students and service men & women.
u Share future goals, plans and activities for the Province. The North Central Province Silhouettes continue to strive to be active in improving our communities; being “useful’ with a watchful eye toward of helping the less fortunate, and a commitment to being important in the lives of children; while supporting our Kappas and having fun bonding with each other. It remains a commitment for us to have our charitable works matter.
As it pertains to province chapter growth, we continue to reach out to our Kappas through group and one-on-one conversations, to have them encourage their Silhouettes to become financial and participate with the existing chapters, as well as establish new ones where none exists. It is our hope that by witnessing our current membership’s enthusiastic examples of what belonging to a group of like-minded, support driven women does for them, more Kappa men will see how their wives being a financial Silhouette could positively impact their lives.
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National Silhouettes of Kappa Alpha Psi Fraternity, Inc. PROVINCE COORDINATOR REPORT Reporting Period: September 2015- April 2017 Province: Name of Province Coordinator: South Central Scedella R. Gregory Province Officers/Title Chapter/City Vice- Coordinator: Michelle Lattimore Corresponding Secretary: Quenesha Campbell Financial Secretary: Paula Ford Treasurer: Betty Thompson Chaplain: Arveta “Shay” Turnley Journalist: N/A Historian: Eukie Weaver/LaKenya Day-Edwards Total Number of Chapters in Province: 10 Name Chapter (s) Chartered / City/State: 1 Chapter was chartered: The Oxford, Mississippi Alumni Chapter Name Reactivated Chapter (s) / City/State:
NA
Province acknowledgements/ “Shout-Outs” for Chapters/Presidents/Members Silhouette Chantay Walker-Dillard Hendersonville, TN Chapter President: Appointed National Silhouettes Journalist Silhouette Melanie Carr-Moody
Germantown, TN Chapter President: Panelist in “CRY-SIS” – The Story Behind Your Tears
Silhouette Scedella Gregory
Germantown, TN Chapter, SCP Coordinator: Named “Soror of the Month” by the Beta Epsilon Omega chapter of Alpha Kappa Alpha Sorority, Inc.
Silhouette Lois McSwine Knoxville, TN Chapter Vice-President: Grandson, Zawdie McSwine, played a child character in the movie Hidden Figures Silhouette Patrice Moses
Memphis, TN Chapter: Was featured in an Unsung music documentary on her father, the late blues legend, Bobby Blue Bland, which aired on TV One in December 2016.
Silhouette April Hubbard
Memphis, TN Chapter: Launched “Pink with a Purpose” Foundation
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Silhouette Yvette Boyd Nashville, TN Chapter: An honoree for the Women of Legend and Merit Awards in Nashville, TN Silhouette Linda Ballard Peete
Oxford, MS Chapter: Coordinating the 10th Annual IBS Memorial Scholarship Golf Tournament (June of 2017) in honor of her late sister, Ida Ballard Simon
Highlight activities during the reporting period initiated by the Province Coordinator. South Central Province Silhouettes Conference Choir Desiring to incorporate more inspiration and jubilation into our conference settings, Silhouette Scedella Gregory urged SCP Music Director, Silhouette Anita Donaldson, as they sat near each other during the Grand Chapter meeting in New Orleans, to consider forming a conference choir. Without hesitation, Silhouette Donaldson responded, “Yes, that would be great.” With that, they went about inquiring of other SCP Silhouettes who would possibly be interested in getting involved. That original group of five later selected a simple garnet and gold stole as a signature accessory, held a phone conference, or two, and agreed upon a conference rehearsal time, and the SCP Conference Choir was born!! The Coordinator’s Cluster Program I have sectioned the province off into four sections or “clusters”: CLUSTER I (West Tennessee): Germantown, TN; Memphis, TN; Jackson, TN (at large), CLUSTER II (Middle Tennessee): Nashville, TN; Hendersonville, TN; Murfreesboro, TN; CLUSTER III (East Tennessee): Knoxville, TN; Chattanooga, TN; CLUSTER IV: (Kentucky): Paducah, KY; Louisville, KY; Lexington, KY (at large). The purpose of the COORDINATOR’S CLUSTER PROGRAM is to allow chapters that are geographically located near each other to strengthen their bond as they share ownership of hosting an activity around an existing signature event or creating one for themselves. Aside from becoming better acquainted and just having good ole fun, it increases the likelihood of best practices being shared among the chapters. Saturday, September 12th, 2015 marked the first Coordinator’s Cluster event. The day began early with me hosting the officers and immediate past officers of the West Tennessee Cluster to a pre-luncheon, “Coffee and Conversations,” meeting in the Medallion Restaurant’s wine cellar. Afterward, the officers of the Germantown, Jackson and Memphis, Tennessee chapters joined their members in the restaurant as they co-hosted the, now 4th annual, “SCP Kickoff before the Kickoff ” luncheon. It turned out to be a lively and enjoyable event which is, hopefully, only the first of plans for several future cluster events throughout the province! South Central Province Facebook SCP Historians and Province Coordinator work together to chronicle activities throughout the province by sharing them on their recently established Facebook account, South Central Province Silhouettes. A brief look through our page gives a quick overview of the social and service activities that Silhouettes in the province are engaged in by reading the headlines/stories, comments and photos. The page is also often used to communicate or advertise Silhouette-related events such as Province Council and social and civic awareness engagements.
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National Silhouettes of Kappa Alpha Psi Fraternity, Inc. Safe Sleep Initiative Note: Although the SSI program is not a Province initiative, I thought it might be appropriate to include the outcome of our efforts during its campaign. South Central Health and Wellness Coordinator 4/15/2016 21 –Grandparents Educational Province trained attendees of annual Province –Mothers Meeting Meeting in Knoxville, TN –Caregivers “Klassy at Brunch/Day Party 4/23/2016 41 –Parents Awareness Heart” Brunch –General Public Jack & Jill of America
Williamson County Chapter Meeting
5/28/2016
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–Mothers Educational
Temple Baptist Weekly Bible Study 4/13/2016 27 –Parents Educational Church Bible –Grandparents Study –Church Members Temple Baptist Weekly Bible Study 4/13/2016 27 –Parents Educational Church Bible –Grandparents Study –Church Members
u Highlight community service projects/activities sponsored by Chapters in the Province. Germantown, TN Chapter: • March 22, 2016 at Freedom’s Chapel church served food to homeless individuals temporarily housed at Room In the Inn who were being hosted for the night by Freedom’s Chapel Church. The Silhouettes collected toiletries to package and give to the recipients, and after joining in prayer with the host group, served hot meals to the attendees who were allowed to stay at the church overnight. Hendersonville, TN Chapter: • 2016 Hosted their first annual “Klassy At Heart” Day Party/Brunch at the Agenda Night Club on Saturday, April 23, 2016. The cost of the ticket included brunch, a souvenir photo and a great time. A portion of the proceeds assisted a 33 year-old, 7-month pregnant mother carrying twins with two older children whose husband suddenly died of an aneurysm during Thanksgiving in 2015. The family had no insurance. Funds also helped to provide for a family in Columbia, TN. •
Hendersonville Chapter Continues to provide support to students at the Western Christian School in Ghana (West Africa). This initiative was implemented in 2014 at the SCP Council under the leadership of Immediate Past South Central Province Coordinator, Silhouette Dr. Chantay Walker Dillard. The students send pictures on a quarterly basis of items purchased with the funds provided for them.
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Memphis, TN Chapter: • Annual Mother/Daughter Luncheon for Kappa Debutantes and their mothers. This traditional spring event sponsored by Memphis Kappa Alumni Chapter is a greatly anticipated one that gives the young ladies who will soon be presented as debutantes within the coming weeks an opportunity to share accounts of the love and attention that is showered upon them by their mothers as they have grown into young ladies, now waiting, to be presented to society. It is often very heart warming and even emotional to hear their expressions of love and triumph. •
Memphis Silhouettes’ Annual Christmas party is always the one “not to miss”, and is usually hosted at a home of a Kappa and his Silhouette. A catered meal, a band or dee-jay sets the mood as old friends and new ones come together to enjoy the food, fun and fellowship of one another. One of this year’s party highlights was the “Mannequin Challenge” which got everyone involved in the new craze, and, needless to say, that was entertainment in itself.
• The Silhouette Shirley Bridges Scholarship award of $500.00 was awarded to a young man graduating high school who had also confirmed enrollment into college to assist him with the purchase of books and materials. Murfreesboro, TN Chapter: The Murfreesboro Silhouettes have participated in the following Service Projects since the last national meeting in New Orleans August of 2015 and the last province meeting in Knoxville April of 2016. The projects are as follows:
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Canned Food Drive for Murfreesboro’s Salvation Army, November 21, 2015 Martin Luther King Jr. Day March, January 18, 2016 Safe to Sleep Girls Night Out, June 30, 2016 New Year/New You Clothing Drive GREENHOUSE MINISTRIES, December 31, 2016 Martin Luther King Jr. Day March January 17, 2017
Nashville, TN Chapter: • Annual Winter Wear Drive, February 27, 2016 to 154 residents at Hadley Park Towers in Nashville received more than 200 assortments of hats, gloves, socks, and scarves.
u Share future goals, plans and activities for the Province. • Set the bar higher on intra-province social interaction among the chapters (cluster) • Work with our newly chartered chapter in Oxford, MS to assist them in managing the business of running the chapter • Retain/Increase membership • Continue to develop a more robust historical account of our chapters and the South Central Province
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National Silhouettes of Kappa Alpha Psi Fraternity, Inc PROVINCE COORDINATOR REPORT Reporting Period: September 2015- April 2017 Province: Name of Province Coordinator: Southern Brenda Beale List Province Officers/Title Chapter City Vice- Coordinator: Kathie Marsh Member at Large Corresponding Secretary: Kathryn Neal Huntsville, Alabama Recording Secretary: Audrey McCauley Jacksonville, Florida Treasurer: Ella Brown Montgomery, AL Chaplain: Mattie Johnson Orlando, FL Journalist: Kathie Marsh Member at Large Historian: Thelma Ivery Montgomery, AL Parliamentarian: Barbra Darby Jacksonville, FL Total Number of Chapters in Province: 12 Name New Chapter(s) Chartered: Decatur/Athens Chapter (Alabama) Anniston/Piedmont (Alabama) u Share Province acknowledgements/ “Shout-Outs” for Chapters/Presidents Southern Province Shout-Outs to our wonderful, dependable outstanding, dedicated Chapters and their Presidents/Operating Officer: Shout Outs to the Jacksonville, Fl. Chapter of Silhouettes for the excellent job that they did hosting the 67th Provincial Council in Jacksonville, Florida April 20 -23, 2017. The Silhouettes rolled out the red carpet under the leadership of Silhouette Marti Forchion Chapman, her Executive Team and the entire membership. Kudos to Chapter Presidents and Members at Large---Silhouettes Shelia Smith, Birmingham, Ala,; Silhouette Ruthie Corley, Daytona Beach, Fl,; Silhouette Ramona Chestang, Huntsville Chapter; Silhouette Marti Forchion, Jacksonville, Fl; Silhouette.; Silhouette Cathy Clark, Mobile, Alabama, Silhouette Janeen Bush, Montgomery, Alabama, Silhouette Theresa Foster, Orlando, Fl.; Silhouette Gwendolyn M. Lane, Tallahassee, FL.; Silhouette Joyce Daniels, Tampa, Fl; Silhouette Thelma Jones, Anniston-Piedmont, Al.; and Members at Large. You are appreciated. Thank you for all that you do with your chapter members. Congratulations to Silhouette Tonya Davis Wilson (Orlando Chapter) for having been appointed as a Circuit Court Judge by Governor Rick Scott. Best Wishes Honorable Judge Tonya Davis Wilson. u Highlight activities during the reporting period initiated by the Province Coordinator. Good news! Once again, the Southern Province is happy to present $1,000.00 to the Kappa Alpha Psi Foundation. Also at the 2016 and 2017 Southern Province Council, Certificates of Appreciation were presented to each officer, for doing an outstanding job. Plaques were awarded to the following: Chapter of the Year – Tampa Fl. Silhouettes First Person Registered – Silhouette Theresa Foster Newly Chartered Chapter – Decatur/Athens, Al Chapter. Together, We Connect, Engage, and Raise the Bar for Service and Support. Link-In. The Time Is Now!
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u Highlight community service projects/activities sponsored by Chapters in the Southern Province. • Jacksonville Chapter - Silhouettes stuffed over 100 backpacks for the Virtual Arts and Science School, visited and donated feminine products. Made donations to the homeless shelter. supported the Kappa’s Annual Golf Tournament, which helps to provide scholarships to deserving students. These Silhouettes also coordinate and filled Easter Baskets for the Kappa’s Annual Easter Egg Hunt. Silhouette Marit Forchian is the President of the Jacksonville, Fl. Chapter of Silhouettes. The Jacksonville Silhouettes hosted the Southern Province Silhouette meeting. •
Daytona Beach Chapter - Silhouettes presents Thanksgiving baskets to deserving families. The holiday time is special and the Kappas spend quality time with the Silhouettes during their Valentine Dinner activity. Home of the National Chaplain, Barbara Gamble. Silhouette Ruthie Corley is the President of this Chapter.
•
Orlando Chapter - Silhouettes have assisted the Kappas with programs and projects such as the Annual senior luncheon held in November; assisted with the 5K Walk—registration and provided an ad towards their scholarship fund. Night out is special and it is an evening to remember. The chapter promotes literacy by donating books to Title Schools in Orange and Seminole Counties. Congratulations to the newly elected chaplain, Silhouette Mattie Johnson and Silhouette Theresa Foster is the President of this chapter.
•
Huntsville Silhouettes on the move and support their Kappas in a variety of ways. Was the host chapter of the 66th Southern Province Silhouette Meeting. Silhouettes assist by supporting their scholarship fund and by enriching the lives of students and families. Donated $100.00 gift cards to needy families during the Thanksgiving season. Volunteers to gift wrapping at the local mall with all proceeds going to benefit the Crisis Center of North Alabama. Adopt a child in December to supply gifts and mentor. Assisted with Golf Tournaments, and sponsored dinner and dance in February for our Kappa men. Took Ballroom dancing lesson with our Kappa. This chapter is home of the past National Parliamentarian, Silhouette Brenda Beale, now the Southern Province Coordinator. Silhouette Ramona Chestang is the President of this chapter.
•
Montgomery Chapter - Silhouettes are active in the communities that they service with programs that enrich and with scholarships for deserving students. In Montgomery, the emphasis is on families and children and their projects are designed to enrich. During Thanksgiving, the Silhouettes feed families of the local Mental Health Facility and donate stuff animals to the child protection center. They decorate and host a Christmas party for the Kappas and the Kappas gives theme Valentine Party. Silhouette Janeen Bush is the President of this Chapter.
• Tallahassee Chapter - Silhouette Lane has been busy leading the Tallahassee Silhouettes. These Silhouettes decorate the fraternity house and assist with the Kappa’s’ Annual Golf Tournament. Whatever the programs and projects of the Kappas are, these Silhouettes stand ready to assist. • Mobile/Daphne Chapter President is Silhouette Cathy Clark. This chapter supports their Kappas through their programs and projects, which help children and families. This chapter will host the 68th Southern Province Meeting.
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National Silhouettes of Kappa Alpha Psi Fraternity, Inc. •
Tampa Chapter Home of the Immediate Past National President, Silhouette Gwen Miller. This Chapter is on the move and engaged in projects and programs that benefit the community and help children to become productive citizens. Some of their activities include assisting with the Golf Tournament Registration, mentoring youth, giving Thanksgiving baskets, presenting baskets to Kappa League Seniors for graduating high school. They have assisted with presenting books to the Gwen Miller Community Service Center. Their President is Silhouette Joyce Daniels.
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Silhouette Shelia Smith leads Birmingham Chapter. Adopted the Jessie Place Shelter where they stock the food panty and will be donating school supplies. They have also made donations to the Angel Tree, assisted with the scholarship fund raising project, made donations to the Birmingham community food bank project. These Silhouettes take time to enjoy each other in special activities.
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Miami Chapter has 7 members and is operating under the leadership of Silhouette Charlenia Rutland-Persons. These Silhouettes assist their Kappa men with programs and projects that help seniors, youth and families. Silhouette Charlenia and the Silhouettes of Miami provided beautiful gifts that were utilized as centerpieces on the tables at the 64th Provincial in Miami. The chapter members greeted us warmly and we enjoyed the Perez Museum, formerly known as the Contemporary Museum of Miami.
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Member-at-Large Support The Southern Province has several engaged members al large., Silhouette Sanjeanetta Walker of Ft. Walton Beach, Florida and Kahtie Marsh We appreciate having the support and attendance of Silhouette Walker at Provincial meetings.
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Members-At-Large Silhouette Sanjeanetta Walker (Ft. Walton Beach, Fl.) Helps Kappa’s Thanksgiving Relief, Christmas programs by donating toys, gifts to the community, Youth Super Day Forum, mentoring youth in the area.
Respectfully summitted, Silhouette Brenda Beale Southern Province Coordinator
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National Silhouettes of Kappa Alpha Psi Fraternity, Inc. PROVINCE COORDINATOR REPORT Reporting Period: September 2015- April 2017 Province: Name of Province Coordinator: Southwestern Jacinda Johnson-McCree Province Officers/Title Vice- Coordinator: Jennifer Gailes Corresponding Secretary: Rosie McGhee Treasurer: Aline Darrington Parliamentarian: Loretta Hulin
Chapter City Alexandria, LA Baton Rouge, LA Austin, TX Hattiesburg, MS
Total Number of Chapters in Province: 14 Name of New Chapter(s) Chartered: Canton-Madison, MS u Share Province acknowledgements/ “Shout-Outs” for Chapters/Presidents In 2016, the 80th Southwestern Province Council meeting was hosted by the Baton Rouge (LA) Silhouettes. Due to rescheduling and a last-minute move to a new location, the Baton Rouge Silhouettes had about three months to plan the meeting. With the help of the Opelousas Silhouettes, an extremely successful meeting was enjoyed by all in attendance. Shout out to Silhouette Pamela Honore’ for rallying the troops and pulling it all together. Silhouette Barbara Frazier of the Alexandria (LA) chapter was awarded the Lena Lockhart award which is the Southwestern Province’s “Silhouette of the Year”.
Shout out to the Hattiesburg (MS) chapter for celebrating their 45th Anniversary in 2016. Congratulations to Silhouette Loretta Hulin, chapter President and SW Province Parliamentarian, and all of the wonderful ladies, especially the active charter members, in Hattiesburg on this achievement.
In 2017, Silhouette Tasha Lock led the Canton-Madison (MS) Silhouettes in hosting the 81st Province Council meeting. After a rough start and being a brand new chapter, they were very successful at keeping the Silhouettes engaged and entertained, including the First Lady Silhouette Geraldine Battles. The wonderful guest speakers and musical entertainment during the Luncheon and Banquet were clearly the highlights of the weekend. Silhouette Pat McElveen of the New Orleans (LA) chapter was the recipient of the Lena Lockhart award.
u Highlight activities during the reporting period initiated by the Province Coordinator. In 2016, the Southwestern Province Silhouettes solicited donations through a GoFundMe page to assist our Silhouettes whose lives were disrupted because of the flooding in the Baton Rouge area. Two of our chapters had members who were affected. In 2016 and 2017, the Southwestern Province Silhouettes donated $200 to the SW Province Kappa Foundation. Together, We Connect, Engage, and Raise the Bar for Service and Support. Link-In. The Time Is Now!
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During each Province Council meeting, the host chapter chooses a local community service project for the Silhouettes to support. In 2016, we supported the Iris Domestic Violence Center of Baton Rouge. Donations included six boxes of clothes and baby items and over $500 in monetary donations. In 2017, we supported In His Steps Ministry of Canton. Donations from the Silhouettes were matched by the Province resulting in over $700 for the cause.
u Highlight community service projects/activities sponsored by Chapters in the Province. 1. Sponsored campers and worked at Kappa Kamp during Family Day. 2. Donated books to local elementary schools 3. Donated bags and school supplies to Beaus at the Kappa Beautillion 4. Donated personal and hygiene items to women and children’s shelters. 5. Worked at the homeless women’s shelter. 6. Assisted with the Kappa League Toy Drive and Holiday Party 7. Served as hostesses at the local Kappa Annual Founders Day Program 8. Volunteered at local food banks to pack, separate, and weight items for distribution. 9. Worked at the home for expecting and parenting teen mothers and their children. 10. Assisted with their Kappas’ Black and White Ball. 11. Worked with the city Parks and Recreation department for park cleanup, special events volunteering, nature preservations, and community restoration. 12. Provided a SIDS informational booth at a local health fair. 13. Hosted family picnics with the Kappas. 14. Ran the canteen for the local Little League Basketball players, as well as sponsored a team. u Share future goals, plans and activities for the Province. 1. To increase the membership in our Province by reactivating and chartering chapters, and reclaiming and recruiting Silhouettes to existing chapters. 2. Have 100% chapter representation at the Province and National Silhouettes meeting. 3. Participate in more chapter events throughout the Province by hosting state summits during the fall.
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National Silhouettes of Kappa Alpha Psi Fraternity, Inc. PROVINCE COORDINATOR REPORT Reporting Period: September 2015- April 2017 Province: Name of Province Coordinator: Western Jacqueline Berryman Province Officers/Title Chapter/City Vice-Coordinator: Donna McReynolds Los Angeles Alumni Recording/Corresponding Secretary: Stephanie White Thorne Anchorage Alumni Financial Secretary:Winifred Yancy LBISB Alumni Treasurer: Henryetta Benton Los Angeles Alumni Chaplain: Helen Thomas Riverside Alumni Journalist: Historian: Elsie Paulina Riverside Alumni Parliamentarian: Patricia Bass Los Angeles Alumni Total Number of Chapters in Province: 4 Name of New Chapter(s) Chartered: 0 Name Reactivated Chapter(s)/City/State: None u Share Province acknowledgements/ “Shout-Outs” for Chapters/Presidents It is a pleasure to acknowledge the chapters and members who have made a personal commitment the Silhouettes of Kappa Alpha Psi Fraternity, Inc. It is important to note that plan development and implementation on any scale happens when our members pull together. I truly enjoy celebrating their success. u Highlight activities during the reporting period initiated by the Province Coordinator. Province Coordinator created and conducted a Workshop entitled “Leading in a Voluntary Organization.” This workshop was conducted at the 2016 Province Meeting. The Coordinator has dedicated herself to mentoring and provided feedback to those members in Leadership positions throughout the Province. Our very own Long Beach Inglewood South Bay (LBISB) Chapter walked away with the first Service Award for Small chapters at the National 2015 meeting. Riverside Alumni chapter was recognized at the Province level for their extraordinary work in the community. u Highlight community service projects/activities sponsored by Chapters in the Province. Scholarships for our youth remains a priority throughout the Province. Kappa Leaguers along with young women in the underserved communities were blessed with scholarships for the Silhouettes. Supporting Kappa Alpha Psi Fraternity, Inc. as they endeavor to make a difference in their local communities. We have also focused on Homelessness by partnering with other organizations to feed, clothe and provide items to improve personal hygiene. Together, We Connect, Engage, and Raise the Bar for Service and Support. Link-In. The Time Is Now!
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National Silhouettes of Kappa Alpha Psi Fraternity, Inc. u  Share future goals, plans and activities for the Province. We are focused on: Stabilizing Province membership: During the past 2 years, our membership has declined. Contributors to this decline has much to with the passing of Kappa men, in one instance. Many members are widowed and have lost interest in the organization, particularly when it comes to the expense of traveling to Province and National meetings. Developing a Succession Plan for Province Leadership: We would like to develop a deep bench to motivate and mentor members who would desire to hold office at the Province level. The task of identifying qualified candidates for vacated offices have become quite a challenge.
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National Silhouettes of Kappa Alpha Psi Fraternity, Inc. 47th National Silhouettes Conference National Silhouettes Vice President Report Name: Office:
Silhouette Cathey M Brightman National 2nd Vice President
Leadership support provided by the National Silhouettes Vice President to the following Province Coordinators: Province Province Coordinator East Central Silhouette Zaviera Evans Eastern Silhouette Joan Crutchfield Middle Eastern Silhouette Katina Gamble Middle Western Silhouette Anita Shelton Northeastern Silhouette Sandra Sharp Southeastern Silhouette Kimberly Latimore I would like to acknowledge the Province Coordinators that serve under my leadership. The initiative and drive that they bring to their role has truly been outstanding. These women continually exceeded my expectations! I appreciate the opportunity I’ve had working with each of you. I can truly say I have forged some lasting friendships! Thanks Sandi, Kim, Joan, Zaviera, Katina and Anita for making my role as your National 2nd Vice President a lot easier! Highlights of Province initiatives and activities, new Chapters chartered, special projects, and promotion of service and support in the community, outreach to wives and widows of the men of Kappa Alpha Psi Fraternity, Inc. East Central: Financial Chapters – 2; 18 financial members; Activities include - Assisting the Kappas in providing blankets to the children at the Ronald McDonald House; participation in the Safe Sleep Initiative. Eastern: Financial chapters – 14; 270 financial members; Activities include - 50th Anniversary Celebration, contributions to the Kappa Foundation, contributions to St Jude Children’s Hospital, establishing a mentoring program, providing food/snacks for students and families, scholarships, support of the Guide Right Program. Middle Eastern: Financial chapters – 2; 58 financial members. Middle Western: Financial chapters – 2; 37 financial members; Activities include – Donated pampering products to homeless shelter; donated cribs and baby products for the Safe Sleep Initiative. Northeastern: Financial chapters – 6; 141 financial members; Activities include – Ronald McDonald House, Sickle Cell Assoc., American Diabetes Assoc., Read to Learn, Alzheimer’s Foundation, Autism Speaks, Turning Point for Children, Praise is the Cure, Middletown Diaper Bank. Southeastern: Financial chapters –12; 153 financial members; Activities include – Relief Fund for to offer support to local chapters affected by national disasters; Easter baskets to children of homeless shelter, awarded first scholarship, support of the Kappa Foundation. Together, We Connect, Engage, and Raise the Bar for Service and Support. Link-In. The Time Is Now!
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National Silhouettes of Kappa Alpha Psi Fraternity, Inc. PROVINCE COORDINATOR REPORT Reporting Period: September 2015- April 2017 Province: Name of Province Coordinator: East Central Zaviera Evans The East Central Province functions with Silhouettes from financial Chapters service as needed for the operation of the Province. The goal is to become operational with a team of Officers, grown our membership and number of financial Chapter. Total Number of Chapters in Province: 2 Name Chapter (s) Chartered / City/State: Cleveland Alumni Cleveland Ohio Name Reactivated Chapter(s) / City/State: Cleveland Alumni Cleveland Ohio u Share Province acknowledgements/ “Shout-Outs” for Chapters/Presidents/Members. East Central Province had the pleasure of welcoming Silhouette President Jaqueline Massey to the meeting. President Massey was well received by the ladies. Special shout out to Silhouette Dorquida Baker-Furman, President of the Columbus Chapter, as well as the entire Columbus Chapter, who served as hostesses for the meetings and events of the weekend. The weekend was filled with fun, laughter, and fellowship. u Highlight activities during the reporting period initiated by the Province Coordinator. This officer is pleased to have inducted a full cabinet at this meeting. This officer will remain for the 2017-2019 year to assist with a smooth training and assist with implementing a succession plan for all offices. New offices for the upcoming Silhouette year include, Vice Coordinator, 2nd Vice Coordinator, Treasurer, Secretary, and Health and Wellness Liaison. u Highlight community service projects/activities sponsored by Chapters in the Province. The Silhouettes were able to assist the Kappas with two of their community service projects. On Friday, March 30, the Kappas and Silhouettes visited the local Ronald McDonald house and provided blankets for children there. On Saturday, March 31, the Kappas and Silhouettes along with Dr. Stacey Scott visited a local church to train members on the Safe Sleep program. The church was also provided with 2 pack and play items. u Share future goals, plans and activities for the Province. East Central Province Silhouettes is planning to focus the next year on increasing membership and awareness. Several membership initiatives are in the works.
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National Silhouettes of Kappa Alpha Psi Fraternity, Inc. PROVINCE COORDINATOR REPORT Reporting Period: September 2015- April 2017 Province: Name of Province Coordinator: Eastern Joan Petite Crutchfield Province Officers/Title Vice- Coordinator: Evelyn Storrs Corresponding Secretary: Gloria Miller Financial Secretary: Keisha Vasquez Treasurer: Brandi Gladden Chaplain: Regina Cook Journalist: Melonie Garrett Historian: Joan Crutchfield
Chapter/City Petersburg (VA) Silhouettes Chapter Bowie/Mitchellville (MD) Silhouettes Chapter Fredericksburg (VA) Silhouettes Chapter College Park/Sandy Spring (MD) Silhouettes Chapter Columbia (MD) Silhouettes Chapter Baltimore (MD) Silhouettes Chapter Bowie/Mitchellville (MD) Silhouettes Chapter
Total Number of Chapters in Province: 14 Name Chapter (s) Chartered / City/State: New Chapters, #13: Upper Marlboro/Waldorf (MD) Silhouettes Chapter #14: Franklin-Southhampton (VA) Silhouettes Chapter Name Reactivated Chapter(s) / City/State: Reactivated Chapter, #12: Norfolk (VA) Silhouettes Chapter u Share Province acknowledgements/ “Shout-Outs” for Chapters/Presidents/Members. All of the Chapters/Presidents/Members and Members at Large of the Eastern Province Silhouettes (EPS) deserve a ‘shout out’. I am very proud of the EPS and our accomplishments since 2015, the beginning of my 3-year term. However, a special shout out to: 1. Norfolk (VA) Silhouettes, a reactivated chapter hosted the Eastern Province Silhouettes Meeting in 2016. Chapter President, Toshia Walters and the Norfolk Silhouettes did an outstanding job. The Meeting was very successful. 2. Portsmouth/Suffolk Silhouettes Chapter, Maryland Spicely, President. A Chapter that I can depend on to do everything that is asked of them in a timely manner. 3. Bowie/Mitchellville (MD) Silhouettes Chapter, Linda Peters, President. This is my Chapter and as expected, I receive tremendous support from the members. However, this year, the EPS has a Province Silhouettes Council Planning Committee (PSCPC) and of the 9 members, 6 are from the Bowie/Mitchellville Silhouettes Chapter. 4. Silhouette DeHaven Colston and Silhouette Wilma Elise Thomas serve as EPS Member-at Large (MAL). Silhouette Colston has served as Parliamentarian (4 years) and is the current EPS Nominations and Elections Committee (NEC) Chair where she has done a superb job! Silhouette Thomas worked with the National Silhouettes Journalist to publish a MAL Newsletter! Together, We Connect, Engage, and Raise the Bar for Service and Support. Link-In. The Time Is Now!
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National Silhouettes of Kappa Alpha Psi Fraternity, Inc. 5. EPS Member at Large Leona Brown, Ft Lee (VA) Alumni Family is busy working with the Alumni Chapter to organize a Silhouettes Chapter. I have organized a “Meet & Greet” each month with Silhouettes. I hope to become an active chapter in September 2017 u Highlight activities during the reporting period initiated by the Province Coordinator. 1. August 2015, I presented the 1st EPS Officers & Executive Board Workshop in Petersburg Va. The EPS Assistant Coordinator, Silhouette Evelyn Storrs hosted the Workshop with the assistance of the Petersburg (VA) Silhouettes Chapter. The Workshop was presented again in August2016 and will be presented in August 2017. 2. EPS 50th Anniversary Celebration, October 1, 2016 at the Fredericksburg Hospitality House Hotel & Conference Center, Fredericksburg Virginia. The event, presented by the EPS 50th Year Anniversary Committee was very well received, successful and enjoyed by all. For more information visit the Silhouettes website: www.kapsilhouettes.org. 3. The Eastern Province Silhouettes presented a check for $600 to the St Jude’s Sunday of Hope Initiative. Kappa Cornelius Huggins, National Chair for the Initiative is a strong supporter of the EPS and a proud member of the Eastern Province of Kappa Alpha Psi Fraternity, Inc. The EPS also made donations to support the Annual Memorial Golf Tournament hosted by the Bermuda Alumni Chapter of Kappa Alpha Psi Fraternity, Inc -The Eastern Province. 4. EPS Chapter Mentor Program. New Initiative where new Silhouettes Chapters are partnered with a ‘seasoned’ Silhouettes Chapter in the immediate locale of the New Chapter. The Mentor Chapter is available for support, advise, social events and any questions that the New Chapter may have. The Mentor Chapter will spend one year from date of Charter/Installation with the new Chapter; or longer if requested.
5. EPS Chapter Charters. Chapter Charters
u Highlight community service projects/activities sponsored by Chapters in the Province. 1. Portsmouth/Suffolk Silhouettes host a very successful and enjoyable Prom for high school students with challenging disabilities. 2. Bowie/Mitchellville Silhouettes renders support to a Title I elementary school. The Chapter provides healthy snacks (in a back pack) for over 100 students over long weekends and/or holidays i.e. spring break, Christmas, Presidents Weekend, etc. 3. Baltimore (MD) Silhouettes assist in the Alumni Chapter Thanksgiving Dinner for all providing dinner for families the Sunday before Thanksgiving. This event feeds approximately 200 people. The Silhouettes provide desserts and serve the dinners.
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National Silhouettes of Kappa Alpha Psi Fraternity, Inc. 4. The Columbia Maryland Silhouettes made group and individual monetary contributions to the Columbia Maryland KAPPAs St Jude’s Project. The Silhouettes made contributions in support the KAPPAs gifting Thanksgiving and Christmas gift card to deserving family. 5. The DC Silhouettes are committed to Educational and Charitable giving. Through our annual programs (May Fundraiser, Silhouette Tea and Holiday Soirée), we continue to raise funds, to help provide “Kappa Scholarships” to High School Students in Washington DC. To date, we have given over $31,000 to KSEF’s “DC Silhouettes” named Endowed Scholarship. 6. The Hampton Newport News (VA) Silhouettes start the year with our “Back to School” fundraiser collecting school supplies for a Middle School in Hampton, VA – an activity that is well appreciated by the staff and students. Our second project is our silent auction that is held every June in conjunction with the Hampton-Newport News VA Kappa’s Kasino Night with proceeds going to the Hampton-Newport News VA Kappa Foundation in support of the local Guide Right program. u Share future goals, plans and activities for the Province. • To increase the number of Silhouettes Chapter from 11 to 15 by the end of my three year; 2015-2018. • To work with the Province Polemarch to establish guidelines for Alumni Chapter’s Silhouettes Liaison • Establish a Province Silhouettes Council Planning Committee (PSCPC) who will be responsible to host ALL future EPS Meetings with assistance from the Silhouettes (Chapter) of the Alumni Host Chapter. • Establish and implement a EPS Community Service Project that the EPS will support.
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National Silhouettes of Kappa Alpha Psi Fraternity, Inc PROVINCE COORDINATOR REPORT Reporting Period: September 2015- April 2017 Province: Name of Province Coordinator: Middle Eastern Katrina Gamble Province Officers/Title Vice- Coordinator: Silhouette Maxine Manns Corresponding Secretary: Silhouette Holtteen Mitchell Financial Secretary: Treasurer: Silhouette Sylynda E. Howard Chaplain: Silhouette Helen Pierce Journalist: Historian:
Chapter City Beckley, WV Beckley, WV Gastonia/Shelby,NC Fayetteville/Fort Bragg, N.C
Total Number of Chapters in Province: 2 Name New Chapter(s) Chartered: Name Reactivated Chapter(s) / City/State:
Fayetteville/fort Bragg, N.C & Winston-Salem, NC
u Share Province acknowledgements/ “Shout-Outs” for Chapters/Presidents “Great Job” Silhouettes of the Winston-Salem Chapter for serving as host to our National President, Silhouette Jacquelene Massey, and for providing a network of activities for Silhouettes attending the meeting. The support and activities were appreciated. The Silhouettes of Durham Alumni Chapter have had several community service and family activities. Efforts made in the community make a difference. Thanks Chapters. u Highlight activities during the reporting period initiated by the Province Coordinator. I was invited to attend the Eastern Province 50th Anniversary Celebration. I also attended the Kappa C Roger Wilson meeting in November to distribute over a thousand brochures on the Eunice Kennedy Shriver Safe Sleep® Campaign initiative. u Highlight community service projects/activities sponsored by Chapters in the Province. Durham Silhouettes - The Kappa Kentucky Derby Celebration was held on Saturday, May 7th at the Kappa’s of Durham Community Center. Greetings came from Renaldo Dorsey Polemarch of the Durham Alumni Chapter Kappa Alpha Psi Fraternity. Frank Meachem hosted the celebration. Harry Leak sang the Kentucky Derby opening song prior to race. Frank & Sandra Meachem narrated a surprise fashion show “Run for the Roses”. The participants in the fashion show were Mary McAdams, Ivan Owens, Fred & Sylvia Black, Sterling & Michelle Freeman, Maurice McLeod, Willie Boyd, Lady Carolyn and Iris Layne. Frank Meachem and J. C. Scarborough, III discussed the role of the Kentucky Derby’s forgotten black jockeys. Black jockey Oliver Lewis rode Aristides to a one-length victory in the fastest time ever recorded by a tree-year-old. 13 of the 15 riders in that first Kentucky Derby were blacks. Black jockey Isaac Murphy is considered by many to have been the greatest American jockey in history. He became the first jockey to win successive runnings of the Kentucky Derby, and the first rider to win three overall. Jimmy Winkfield
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matched the back-to-back feat in the1902 Kentucky Derby. Segregation forced African-Americans to take their talents to Europe. The chef for the occasion was Edward Cook and the menu featured Shrimp & Grits, hors-d’oeuvres, cakes and pastries. The bar featured the traditional Mint Julips. The Durham Silhouettes of Kappa Alpha Psi Fraternity provided decorations. The attendees’ watched Nyquest reign over all contenders in the 2 minutes race. Lynn Smith was Chair of the celebration. A Breast Cancer Awareness program was held October 10, 2016 at the Kappa’s of Durham Community Center hosted by the Durham Silhouettes of Durham Alumni Chapter of Kappa Alpha Psi Fraternity, Inc. Evelyn Slappy welcomed the participants displaying welcome signs with “W” - representing Wellness, E – Early Detection, C – Cancer Free, O – October Breast Cancer Month, M – Mammogram and E – Education. Lula Melton, President of the Silhouettes presented greetings. Kaye Sullivan made tribute to Julia Williams Davis. This was followed by a creative Dance performed by Bryana Dorsey and Bailee Dorsey. Carmen Dorsey introduced the facilitators Dr. Sharon Taylor, an Oncologist, gave a brief talk discussing “Current Breast Cancer Screening”. Dr. Taylor made recommendations, shared possible signs of breast cancer, and ways to reduce one’s risk by eating a plant based diet and getting regular exercise. Valarie Worthy, President of Sisters Network Triangle of NC with panelist Earnestine Goods, Tahisha Harrison, Carla Lewis, Brenda McCants and Helena Taylor discussed their personal experiences with breast cancer. Faye Watkins conducted the lighting of the Candle of Hope ceremony. This ceremony ignites the hope of breast cancer survivors. Earnestine Boyd, Carmen Dorsey, Debra Dorsey, Iris Layne, Lucy Lincoln, Kaye Sullivan, Sharon Taylor, Vernell Williams, Evelyn Slappy coordinated this program. Sylvia Black and Faye Watkins made special contributions to this program activity. Visit website www.sisterstriangel.org or e-mail questions, comments to trianglenc@sistersnetworkinc.org u Share future goals, plans and activities for the Province: Work on ways to strengthen growth in our Province.
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National Silhouettes of Kappa Alpha Psi Fraternity, Inc PROVINCE COORDINATOR REPORT Reporting Period: September 2015- April 2017 Province: Name of Province Coordinator: Middle Western Anita L. McCollum Shelton Province Officers/Title Chapter/City Vice-Coordinator: Cynthia WalkerSmith Denver Colorado Corresponding Secretary: Financial Secretary: Fannette Scott Wichita Kansas Treasurer: Cokie Diggs Wichita Kansas Chaplain: Journalist: Historian: Total Number of Chapters in Province: 5 Name New Chapter(s) Chartered: Name Reactivated Chapter(s) / City/State: u Share Province acknowledgements/ “Shout-Outs” for Chapters/Presidents Congratulations to the following Silhouettes: Cynthia Walker Smith, the Middle Western Province Silhouette of the Year, Betty Borom, the Middle Western Province “Sister Helping Sister” award recipient, and Anita Shelton “In Appreciation of 5 years of Outstanding Service, Dedication and Commitment as Province Coordinator”. u Highlight activities during the reporting period initiated by the Province Coordinator. The Silhouettes collected pampering products that were wrapped and donated to the women at women’s shelters during the Safe Sleep initiatives. u Highlight community service projects/activities sponsored by Chapters in the Province. We Supported First Lady Geraldine Battles Safe Sleep Initiative with the donation of cribs and baby products as she spoke about the importance of educating family members regarding Safe Sleep and the reduction of SIDS. u Share future goals, plans and activities for the Province. Our goals are to continue to encourage participation n existing chapters as well as charter new chapters. I plan to continue my support to the newly elected Province Coordinator.
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National Silhouettes of Kappa Alpha Psi Fraternity, Inc PROVINCE COORDINATOR REPORT Reporting Period: September 2015- April 2017 Province: Name of Province Coordinator: Northeastern Sandra Haynes Sharp Province Officers/Title Chapter/City Vice- Coordinator: Diane Taylor Corresponding Secretary: Shelley Robinson Financial Secretary: Treasurer: Rosalyn Kilson Chaplain: Erma Ward-Walker Parliamentarian: Minnie Bizzelle Historian: Minnie Bizzelle Total Number of Chapters in Province: 7 Name New Chapter(s) Chartered: Silhouettes from Asbury Park/Neptune, New Jersey were chartered on April 9, 2016 Silhouettes from Plainfield, New Jersey were chartered on December 4, 2016. Name Reactivated Chapter(s) / City/State: u Share Province acknowledgements/ “Shout-Outs” for Chapters/Presidents/Members Northeastern Province Shout-Outs to our wonderful, dependable outstanding, truly dedicated Chapters and their Presidents/Operating Officers: Hartford, Connecticut Kate Sims Wilmington, Delaware Patricia Bennett Asbury Park/Neptune, New Jersey Aaliyah Daniels Plainfield, New Jersey Valerie Williams New Rochelle/White Plain, New York Linda Helm & Florence Rice Philadelphia, Pennsylvania Karen Dean Norristown, Pennsylvania Rosalyn Kilson u Highlight activities during the reporting period initiated by the Province Coordinator. Province Coordinator worked very closely with Kate Sims, Province Health & Wellness Coordinator, who worked every closely with our chapter presidents with the National Safe Sleep Initiative in conjunction with Kappa Alpha Psi, Fraternity, Inc. During the calendar year 2016 the Northeastern Province chartered two new chapters: Silhouettes from Asbury Park/Neptune, New Jersey were chartered on April 9th, 2016 Silhouettes from Plainfield, New Jersey were chartered on December 4th, 2016.
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National Silhouettes of Kappa Alpha Psi Fraternity, Inc. u Highlight community service projects/activities sponsored by Chapters in the Province. During the National Conference in New Orleans several members of our Province received several awards. The Philadelphia Chapter received the President’s Award in recognition of their community service. They also received an award for the highest participants at the conference by a large chapter. Members Erma Ward-Walker and Laura Walker received the Beyond Award for their work with the Silhouette Widows. Norristown shining star was Cynthia Muse who received an award for Outstanding Leadership and Service. Jean Smith from the Wilmington Chapter received an award for Leadership and Service. Several community service projects that the Northeastern Silhouettes participated in were: Ronald McDonald House; Sickle Cell Association; American Diabetes Association; Reading to Learn; Alzheimer’s Foundation; Autism Speaks; Turning Point for Children; Praise is the Cure (Breast Cancer); Middletown Diaper Bank u Share future goals, plans and activities for the Province. We are going to continue to work with our KAPPA MEN in their community outreach projects. I will continue to motivate the Silhouettes in our Province to move forward to increase our membership.
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National Silhouettes of Kappa Alpha Psi Fraternity, Inc PROVINCE COORDINATOR REPORT Reporting Period: September 2015- April 2017 Province: Name of Province Coordinator: Southeastern Province Kimberly Latimore Province Officers Name Title Chapter Kimberly Latimore Province Coordinator Atlanta Andria Daniels Vice Province Coordinator Member At Large Florence Reed Recording Secretary Low Country Crystal Deputy McClam Assistant Recording Secretary Kingstree Janice Hall Dean Treasurer Atlanta Carrie Holston Financial Secretary Carrollton/Douglasville Dr. Janice Coates Hardy Parliamentarian Albany Wyndolyn Edwards Chaplain Albany OPEN Historian OPEN Sergeant–at-Arms Total Number of Chapters in Province: 12 Name New Chapter(s) Chartered:
Kingstree, South Carolina
u Share Province acknowledgements/ “Shout-Outs” for Chapters/Presidents: • Aiken- Silhouette Rosemary English was recognized with a Community Service Award at the 2017 SEP Provincial Council Meeting. • Augusta- Silhouette Eleanor Hopson took leadership of the Augusta Chapter during 2016-2017 year. Membership has reached to 14 Silhouettes from being inactive in the previous year. • Greenville-Silhouette Nikki Williams and the Greenville Alumni Silhouettes hosted Safe Sleep Initiative in which 19 different church congregations were in attendance. • Savannah- Silhouette Melissa Carter took leadership of the Savannah Chapter during the 2016 2017 year. She successfully recruited 5 new members. In fact, one Silhouette attended province meeting after one week of her husband becoming a member of Kappa Alpha Psi Fraternity Inc. u Highlight activities during the reporting period initiated by the Province Coordinator. • During the 2015 Provincial meetings an initiative to grow Silhouette Chapter growth and participation was presented. This was spearheaded by Silhouette Velma Moultrie, who facilitated this initiative as the keynote speaker at the Red Dress Luncheon. Silhouettes were encouraged to share challenges in retaining membership and collaborated to develop strategies to implement in their local chapters. Strategies included: o Reaching out to younger Kappas and their wives to o Using Kappa social events to recruit inactive Silhouettes o Visiting and supporting fellow chapter events
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National Silhouettes of Kappa Alpha Psi Fraternity, Inc. This continued as our focus during the 2015- 2016 Silhouette Year as well. •
In light of recent natural disasters of 2016 the Southeastern Province established a fund to offer support to local chapters who are affected by natural disasters. Each chapter in the province has been charged with establish a disaster relief protocol for their chapters. All were asked at minimum to have on hand resource information for their local area.
u Highlight community service projects/activities sponsored by Chapters in the Province. • • • • •
Albany - Celebrate the Widowers of the Kappa chapter Atlanta- Provided Easter Baskets to children who live in Odyssey Villas a facility that houses families who would otherwise be homeless. Augusta- KROC Angel Tree Donation Decatur-Distributed poinsettias to the widows and widowers of their chapter. Savannah- Participated with the local NAACP Chapter to educate citizens on election dates and Voter’s Registration Campaign
u Share future goals, plans and activities for the Province. Provide scholarship to the Province Student of Year Winner: The Southeastern Province Kappa Silhouettes awarded our first Betty Mims Scholarship in the amount of $500.00. The recipient was the collegiate winner from the Greenville Alumni Chapter Student of the Year winner. Continue to support Kappa Foundation: We have asked the chapters to continue to Support the Kappa Foundation. Continue to attend Province and National Meeting: Prepare for the National Meeting in Orlando Florida and support the community efforts. Royal Ruby Affair Fall 2017 This fall the SEP will host its inaugural gala for the entire province. It is our intention to alternate between the states of Georgia and South Carolina..Proceeds will be used to support SEP Scholarship and the SEP Disaster Relief Fund. Continue Workshops at Province Meetings: 1. Chapter President Training - All new and seasoned chapter presidents present attended Silhouette Chapter Management training as well as a basic Chapter Management Book. The book contained the National By- Laws, Province Bylaws, Policy and Procedures and basic guidelines of Chapter Management. This year content was expanded to include Financial duties and Conflict Resolution guidance. 2. Generations Workshop - With five generations currently in the workplace and with generation gap growing it is imperative that we know how to relate to one another and how to work together. This workshop was offered to all the presidents present. Soft copy was provided to each president to share with their local chapters.
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Report of National Silhouettes Treasurer for YoUr inforMaTion (distribution on-site)
Budget reports: 2015-2016 2016-2017 *projected Budget: 2017-2019
Appendix
Access to Online Documents
access to online documents
View National Silhouettes Documents Online Download from website: www.kapsilhouettes.org
*aCCess: for MeMBers onLY Temporary access: July 18-21,2017
Username: demo Password: silhouette
View Silhouettes Documents • National Silhouettes 2015 Bylaws • Minutes of 46th National Silhouettes Meeting – New Orleans, Louisiana Profiles of Candidates for Election
Experience Orlando: At Your Fingertip Guide
Experience Orlando: At Your Fingertip Guide
The National Silhouettes of Kappa Alpha Psi Fraternity, Inc.
70th Year of Recognition of Stellar Support
National Silhouettes of Kappa Alpha Psi Fraternity, Inc. Being Safe in Orlando, Florida As the #1 travel destination in the U.S., Orlando has an extraordinary infrastructure of major public and private entities working together to protect residents and visitors. Suggested Safety Tips:
v When driving make sure all automobile doors are locked v Remove valuables from automobile v Use hotel safe to secure valuables v Plan your trips before getting started v When checking into hotel consult floor plan map for location of fire and emergency exits v Never open the hotel room door unless you know who is there v Lock doors and windows when leaving hotel room v Take a taxi or trolley rather than risk getting lost walking in unfamiliar areas v Travel in groups be aware of your surroundings and suspicious characters v Use ATM’s in the hotels for addition cash to purchase those souvenirs from Orlando
What is the drinking age in Orlando, Florida? The state of Florida legal age for drinking alcohol is 21.
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National Silhouettes of Kappa Alpha Psi Fraternity, Inc. Orlando Alumni Silhouettes Favorite Dining Spots Silhouette Theresa Foster
Capital Grill
Silhouette Mattie Johnson
Flemings Prime Steakhouse
Silhouette Opal Humphrey
KeKe’s
Silhouette Mary Simmons
Bone Fish
Silhouette Glinder Stephens
Johnny Hideaway and Eddie V’s
Silhouette Caroline Oliver
Red Lobster
Silhouette Marchetta Glover
Cheesecake Factory
Silhouette Shirley Bradley
Perkins
This is only a sampling of some Silhouettes and their Dining spots
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National Silhouettes of Kappa Alpha Psi Fraternity, Inc. Orlando Alumni Silhouettes Frequent Shopping Spots Mall of Millenia
Florida Mall
4200 Conroy Road Orlando, FL 32839
8001 S. Orange Blossom Trail Orlando, FL 32809
Ann Taylor Bath and Body Works Bloomingdales Burberry Coach Neiman Marcus Macys And Many More…
Dillard’s Crayola Experience GAP JC Penney Old Navy Vera Bradley Victoria’s Secret Sears And Many More…
Orlando Premium Outlets 4951 International Dr Orlando, FL 32819
Orlando Vineland Premium Outlets 8200 Vineland Ave Orlando, FL 32821
Banana Republic Calvin Klein DKNY Chico’s Clark Coach Rackroom Easy Spirit Nike And Many More…
Adidas American Eagle Armani Outlet Brooks Brothers Dress Barn Carter’s Godiva Chocolatier Michael Kors Talbots And Many More…
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Ritual / Prayer / Songs
Ritual / Prayer / Songs
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LIFT EV’RY VOICE AND SING Lift ev’ry voice and sing, till earth and heaven ring, Ring with the harmonies of liberty; Let our rejoicing rise, high as the lis’tning skies, Let it resound loud as the rolling sea. Sing a song full of the faith that the dark past has taught us; Sing a song full of the hope that the present has brought us; Facing the rising sun of our new day begun, Let us march on till victory is won. Stony the road we trod, Bitter the chast’ning rod, Felt in the days when hope unborn had died; Yet with a steady beat, Have not our weary feet Come to the place for which our fathers sighed? We have come over a way that with tears have been watered; We have come, treading our path thro’ the blood of the slaughtered; Out from the gloomy past, ’Til now we stand at last Where the white gleam of our bright star is cast. God of our weary years, God of our silent tears, Thou who hast brought us thus far on the way; Thou who has by Thy might, led us into the light, Keep us forever in the path, we pray. Lest our feet stray from the places, our God, where we met Thee, Lest our hearts, drunk with the wine of the world, we forget Thee; Shadowed beneath Thy hand, May we forever stand, True to our God, True to our Native land.
Lyrics by James Weldon Johnson Music by R. ROSAMOND JOHNSON
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Appendix
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Appendix
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The Savvy Silhouette 47th National Silhouettes Meeting National Silhouettes of Kappa Alpha Psi Fraternity, Inc. July 19 - 22, 2017
Delegates’ Briefing Tuesday, July 18, 2017 Rosen Shingle Creek Resort Silhouette Nadine C. Bonds National Parliamentarian Chair, Bylaws Committee Silhouette Anita L. Shelton Co-Chair, Bylaws Committee
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The Savvy Silhouette Delegates’ Briefing
47th National Meeting National Silhouettes of Kappa Alpha Psi Fraternity, Inc. July 18, 2017
I. NATIONAL MEETING The National Meeting of the National Silhouettes of Kappa Alpha Psi Fraternity, Inc. (National Silhouettes) is a convention by another name. Roberts’ Rules of Order Newly Revised 11th Edition defines “convention” as an assembly of delegates representing constituent units of a parent group and acting in the name of the entire group. The authority to convene is found in Article VI, National Meetings of the National Silhouettes bylaws.
II. PURPOSE The purpose of the National Meeting is: A. To hear officer and committee reports of achievement during the term. B. To receive recommendations on and initiate policies and procedures for the functioning of the organization, C. To transact business relating to the parent body and/or to its constituent units, and D. To elect officers and members of the Nominating Committee.
III. VOTING BODY The voting body of the National Meeting consists of members (delegates) chosen by constituent units (chapters) of the National Silhouettes to represent them at the conference. The chapters also choose alternate delegates to replace delegates who are unable to attend the conference, who have withdrawn as a delegate or who must leave the meeting room for any period of time. Any financial member of the National Silhouettes may attend the conference, and, if her chapter is in good standing, may participate in debate; however, only delegates (or alternate delegates) may make motions and vote.
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A. Duties of Delegates 1. To attend the delegates’ briefing; 2. To attend the National Meeting and participate in all business meetings, voting as instructed by their chapters or in the best interest of their chapter and the National Silhouettes; 3. To attend as many of the educational, informational and/or social events of both the National Silhouettes and Kappa Alpha Psi Fraternity, Inc. as possible, and 4. To prepare an oral and written report to present to their chapter after the conference. B. Duties of Alternate Delegates 1. To attend the delegates’ briefing; 2. To be prepared to take the place of the delegate at any time; 3. When acting in place of the delegate, to assume the duties and privileges of the delegate; and 4. To attend as many of the educational, informational and/or social events of both the National Silhouettes and Kappa Alpha Psi Fraternity, Inc. as possible. IV. CONFERENCE ORGANIZING PROCEDURES The National Silhouettes Meeting is organized on the adoption of three (3) reports-A. The credentials report which 1. Is presented by the National Financial Secretary who calls the roll of chapters, announces the authorized delegates of each chapter and establishes that a quorum is present (See Section V below). 2. The National Registrar will report on the number of conference attendees (includes the number of delegates and special guests) 3. Must be adopted before any business is transacted; and 4. Requires a majority vote for adoption. Additional reports are given as additional delegates (and perhaps others) register. These additional reports do not affect the quorum. B. The conference standing rules, which 1. Contain parliamentary rules governing the conduct of business and non-parliamentary rules governing administrative matters; 2. Requires a 2/3 vote for adoption; 3. May be amended or rescinded by a 2/3 vote or by a majority vote of all registered delegates; and 4. May be suspended by a majority vote unless the rules themselves provide otherwise. When a conference rule is suspended, the applicable rule in the parliamentary authority automatically comes into force.
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C. The conference program agenda(s), which 1. Establishes the order of business for the conference. It has been the practice of the National Silhouettes to present a daily program or “agenda” for adoption; 2. Requires a majority vote for adoption; and 3. Requires a 2/3 vote, majority vote of all registered delegates to be changed after it is adopted, OR has been delegated to the Presiding Officer in the conference standing rules.
V. QUORUM Delegates representing one quarter (1/4) of the national officers and chapters in good standing constitute the quorum. A delegate who has voted at the conference for any purpose shall be deemed present for quorum purposes for the remainder of the conference and for any adjournment thereof. VI. CONDUCT OF CONFERENCE BUSINESS A. Minutes 1. Any delegate may make a motion after being recognized by the chair. 2. The chair may require motions to be in writing. 3. The proper form for making a motion is: “I move that.....” or “I move to.....” 4. Any delegate may second a motion by simply calling out “Second”. Recognition by the chair is NOT required. B. Debate 1. All delegates--and non-delegates who are financial members may participate in debate on a motion. The number of times that one may speak to a question and the length of time for each speech are given in the conference standing rules. 2. All remarks must be addressed to or through the chair. 3. Motives of other members should not be attacked. 4. One may not speak against one’s own motion but may vote against it. 5. The delegate who seconds a motion may speak and vote against it. 6. The Parliamentarian does NOT rule on inquiries posed by the assembly. The chair may consult privately with the Parliamentarian for advice or direction; however the interpretation of the inquiry is made by the chair. C. Amendments to Motions 1. A proposed amendment to a motion is a proposal to alter the wording of a pending motion. 2. An amendment must be germane to the motion it proposes to amend. 3. A motion to amend is debatable except when applied to a motion that is not debatable. 4. Any main motion may be amended. A primary amendment (which applies to the main motion) and a secondary amendment (which applies to the primary amendment) may be pending at the same time. When both are pending, the secondary amendment is voted on first. Amendments to the third degree are out of order.
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D. Reports 1. Officers’ Reports In general, officer’s reports are for information only and require no action. If it is desired to adopt recommendations contained in an officer’s report (such as adoption of a budget), any delegate--not the reporting officer--may make the motion to do so. 2. Committee Reports Reports of most committees are for information only. Notable exceptions are those that, on adoption, organize the conference and the report of the bylaws committee. If the reporting committee member is a delegate, she may move adoption of the committee’s recommendations and no second will be required. If she is not a delegate, any delegate may make the motion or the chair may assume the motion. A second will be required in either of the last two cases. 3. Nominating Committee Report a. This report is presented by the Chairman of the Nominating Committee or her designee. No action is taken on it--i.e., it is neither amended, adopted or rejected. b. Following the report of the Nominating Committee, open nominations (nominations from the floor) are called for by the chair. Anyone nominated from the floor must meet the qualifications for the office specified in the Bylaws and present her credentials as directed by the Nominating Committee. E. Elections. Instructions given by the President or her designee shall be followed in voting during elections. A majority vote is required for election: either by voice, ballot or electronic voting. F. Proposed Amendments to Bylaws 1. There are incidental main motions to amend something previously adopted. Previous notice of a proposed amendment to the bylaws must have been given.* 2. These motions are- a. Debatable; b. Amendable within the scope of the proposed amendment, and c. Require a 2/3 vote for adoption 3. A negative vote may be reconsidered, but an affirmative vote may not. 4. Adoption may be by voice, ballot, or electronic voting. *Changes to the proposed amendments at the 2017 National Meeting will NOT be considered as previous notice to chapters would not have occurred.
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VII. ADJOURNMENT A. At the time specified in the adopted program, or when all scheduled events have been held, the President will declare the conference adjourned (sine de) (i.e. without delay or without appointed day for another meeting of the assembly). B. This dissolves the assembly and no motion for adjournment is required. Unless referred to a committee with instructions to report at the next conference, any business not completed at the time of adjournment “falls to the ground� and is not carried over to the next conference as unfinished business; however it may be reintroduced at the next conference as though it had not been introduced before.
VIII. AFTER THE CONFERENCE Delegates should prepare a written and oral report. Soon after the conference, the agenda of a chapter meeting should provide for a report by the delegate to the conference. A. Written Report. Copies of the written report should be given to the chapter President and Secretary. It should include at a minimum: (1) the number in attendance; (2) business transacted; (3) training/educational sessions and special programs offered; and (4) the site and date of the next conference if known. B. Oral Report. Select only the most important items for the oral report. A topical report would be more interesting and meaningful than a sequential report. Thus, one section might include all business transacted; another might cover training sessions, and another might cover special programs (lunches, banquet, excursions, etc.) In the conclusion, the delegate may give an overall impression of the conference and, if it was felt that you were enriched by your attendance and service as a delegate, you may want to convey that to the members of your chapter and recommend their attendance at the next conference whether or not they are delegates.
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BASIC MOTIONS USE, CLASS AND GOVERNING RULES Use this motion To or when Class Governing Rules Main Introduce Business M S,D,A,M,R Amend
Change the wording of a motion S S,D(?)A,M,R
Commit or refer
Place in the hands of a small M/S S,D,A,M,R Group (board or committee)
Limit or extend Restrict (or extend) length of time or number of times S S,A,2/3,R one may speak to a question or the total time allotted for M a question Previous Question...
Stop debate and take the vote immediately................. S S,2/3,R(?)
Recess....... Take a brief intermission M S,D,A,M P S,A,M Division of the Assembly
You doubt the announced voting result I
Division of the question
You want the independent parts of a question to be I S,A,M considered and voted on separately
Request for Obtain additional information I information Question (or point) of order
Call attention to a violation of the rules I
Reconsider
Reverse the vote on a question I S,D(?),M
Suspend the rules
(a) Take up a question out of order, or (b) to do something that is in violation of the rules I S,M (2/3)
CLASS GOVERNING RULES M = Main Motion S = Subsidiary Motion P = Privileged Motion I = Incidental Motion
S = Requires a second D = May be debatable A = May be amended M = Requires a majority vote 2 /3 = Requires a 2/3 vote
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National Silhouettes Bylaws Committee 2016-2017 Silhouette Nadine C. Bonds - Chair - North Central Province National Parliamentarian Silhouette Anita L. Shelton, Co-Chair - Middle Western Province Silhouette Gwendolyn Hardiman - North Central Province Silhouette Dianne Campbell Taylor - Northeastern Province Silhouette Glenda Curry - Northern Province Silhouette Barbara Wynns - South Central Province Silhouette Kimberly Lattimore - Southeastern Province Silhouette Brenda J. Beale - Southern Province Silhouette Linda Jones - Southwestern Province Silhouette Patricia Bass - Western Province Silhouette Zaveria Evans - East Central Province Silhouette Cheryl Teare - Eastern Province Silhouette Iris Layne - Middle Eastern Province Ex-officio - Silhouette Jacquelene “Jacquie� Sharp Massey National Silhouettes President
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70th Year of Recognition of Stellar Support
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The National Silhouettes of Kappa Alpha Psi Fraternity, Inc.
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70th Year of Recognition of Stellar Support
National Silhouettes of
Kappa Alpha Psi Fraternity, Inc. Together, We Connect, Engage, and Raise the Bar for Service and Support. Link-In. The Time Is Now!
CELEBRATING SEVENTY YEARS OF STELLAR SUPPORT 1947-2017
The National Silhouettes of Kappa Alpha Psi Fraternity, Inc. became official in August of 1947 at the Grand Chapter meeting in Los Angeles, CA. The National Silhouettes commemorates this historical beginning with the issue of the “National Silhouettes Pendant”.
The design of commemorative pendant features a unique opportunity to wear as a lapel pin, necklace or
charm on bracelet. Silhouettes are encouraged to display “Commemorative Pendant” at the 2017 National Silhouettes Conference held during the 84th Grand Chapter meeting of Kappa Alpha Psi Fraternity, Inc. in Orlando, FL.
The pendant is only available for ordering through the National Kappa vendor Herff Jones Inc. A portion of your purchase will directly benefit the National Silhouettes Pre-Order early for shipment to arrive prior to July 18, 2017.
Pin/pendant is available in gold-plate or silver-plate. Optional engraving is available. Shown above at actual size of 1” H.
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The National Silhouettes of Kappa Alpha Psi Fraternity, Inc.
National Silhouettes of
Kappa Alpha Psi Fraternity, Inc. Together, We Connect, Engage, and Raise the Bar for Service and Support. Link-In. The Time Is Now!
NATIONAL SILHOUETTES COMMEMORATIVE PIN/PENDANT ORDER FORM DESCRIPTION
QTY
PRICE
Silhouette Pin/Pendant, GP
$35.00
Silhouette Pin/Pendant, SP
$35.00
optional engraving (up to three letters) letters to engrave: _____ _____ _____
TOTAL
$5.00 Subtotal Shipping
$8.50
Sales tax
TOTAL Name Shipping address (No P.O.#) City E-mail Phone Province Billing address (if different from above) City
o check enclosed*
State
Zip
Cell phone Chapter State
o VISA
Zip
o Mastercard
Expiration date
o AMEX
oDISCOVER
Card#
TO ORDER: Visit www.HJGreek.com/KappaAlphaPsi/Silhouettes or call 1.800.541.3304, ext. 40-1909 Mail order form and check to: Herff Jones Greek Division 150 Herff Jones Way Warwick, RI 02888 *Make check payable to Herff Jones
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NATIONAL SILHOUETTES OF KAPPA ALPHA PSI FRATERNITY, INC. Evaluation Form 47th National Silhouettes Meeting Orlando, Florida - July 18 - 22, 2017 “Celebrating Seventy Years of Stellar Support” 1. Please provide the Province in which you are a member.
Eastern Northern Southern Middle Eastern Southeastern East Central Western South Central North Central Southwestern Northeastern Middle Western 2. How long have you been a member of Silhouettes (Chapter Member or Member-at-Large)?
1 year or less 2–5 years 6–10 years 11–15 years 16–20 years 21–25 years 26 or more
3. Is this your first National Silhouette Conference?
YES NO
Please evaluate the below survey questions on a scale of 1 through 5: 1 the lowest rating and 5 the highest 4. To what extent did you find each Business Session effective? (Wed. July 19th)
1
2
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5
b. Business Session II (Wed. July 19th)
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5
c. Leadership Development Session (Thurs. July 20th)
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d. Business Session III (Fri. July 21st)
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a. Business Session I
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5. To what extent did you find the following components of the business sessions effective? a. E-mails, e-newsletters, website postings and other information provided prior to the Conference
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2
3
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5
b. Physical aspects (room layout, temperature, microphones, lighting)
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5
c. Use of Media (on-screen) support
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d. Meeting Information Program Book
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e. Written Reports (Officers and Committee Chairpersons)
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f.
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g. Delegate Seating (Protocol)
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h. In-House Balloting Process
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i.
Memorial Service
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j.
Information Packets
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k. Journal/Souvenir Program Booklet
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l.
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1 1 1 1 1
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Agenda
Day of Service
m. Workshops: Province Coordinators Workshop Chapter Presidents/Officers Workshop Technology Workshop Protocol Workshop Parliamentary Basics 101
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NATIONAL SILHOUETTES OF KAPPA ALPHA PSI FRATERNITY, INC. The responses to questions 6, 7, and 8 are opened ended questions. This is your opportunity to express your feedback written in your own words. 6. Indicate those aspects of the Business Sessions that you like the MOST.
7. Indicate those aspects of the Business Sessions that you like the LEAST.
8. Provide suggestions or comments for improving the Business Sessions.
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NATIONAL SILHOUETTES OF KAPPA ALPHA PSI FRATERNITY, INC. 9. To what extent did you find the Silhouettes Non-business Activities/items effective? a. Registration
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b. Morning Fitness
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c. Vendors Market
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d. Physical aspects (location, accessibility, etc.)
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e. Scheduling and adherence to time.
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f. Souvenirs
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g. Packets/Kits
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a. Welcome Reception
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b. Deuces and Diamonds Game Night
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c. Luncheon
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d. Hospitality Suite
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e. Disney Springs Hospitality Trip
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f. Tours and Shopping (on your own)
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g. Silhouettes Closing Banquet
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h. 70 Years: Walk Down History Lane Gallery 10. Rate the Silhouettes Social Activities
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The National Silhouettes of Kappa Alpha Psi Fraternity, Inc.
NATIONAL SILHOUETTES OF KAPPA ALPHA PSI FRATERNITY, INC. The responses to questions 8, 9, and 10 are opened ended questions. This is your opportunity to express your feedback written in your own words. 11. Indicate those aspects of the Silhouettes Non-business activities that you liked the MOST.
12. Indicate those aspects of the Silhouettes Non-business activities that you liked the LEAST.
13. Other suggestions for improving Silhouettes Non-business activities.
14. Describe your major takeaway gained from the 2017 National Silhouette Conference.
THANK YOU!
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Jacquelene “Jacquie” Sharp Massey National Silhouettes President 2013-2017
Status of the Auxiliary
The National Silhouettes of Kappa Alpha Psi Fraternity, Inc.
Status of the Auxiliary
AND SO... WE EMBRACE A NEW BEGINNING... FAREWELL
70th Year of Recognition of Stellar Support
NATIONAL SILHOUETTES OF KAPPA ALPHA PSI FRATERNITY, INC. Life is not measured by the Breaths you take, but by the moments that take your Breath away. Anonymous The journey of the National Silhouettes President began in 2013 with a mission to connect, engage and raise the bar of service and support to the Men of Kappa Alpha Psi Fraternity, Inc. Together Silhouettes, we have planned, organized and implemented new ways and means for recognition of small, medium and large chapters; increased outreach to our membership through state of the art technology, and viable operation of an interactive website; and we applaud Province Coordinators for their efforts in membership increase. Eleven (11) new chapters chartered; four (4) re-activated. We have established a new protocol for sharing of news, resources and achievements of Silhouettes around the Provinces through the introduction of the first online digital newsletter. We have also worked diligently to embrace our widows; reaching out across the miles in an aggressive campaign of reclamation to our widows. I am pleased to report that our actions resulted in development of a National Silhouettes Widows Liaisons Committee. Our Network initiative is comprised of a "Widows Liaison" in each of the 12 Provinces; distinguished by, embracing and engaging our widows. In offering support to our Province Coordinators, we moved forward to establish a National Silhouettes Member-at-Large Committee to extend direct support to the Member-at-Large. At the 2015 National Meeting, we listened to the voices of the membership through Evaluation feedback from National Silhouettes Meetings, and initiated "Leadership Development Workshops� during the National Meetings. These workshops provide relevant training for Province Coordinators, Chapter Presidents, Chapter Officers and Members. Together, We Connect, Engage, and Raise the Bar for Service and Support. Link-In. The Time Is Now!
Together, We Connect, Engage, and Raise the Bar for126 Service and Support. Link-In. The Time Is Now!
The National Silhouettes of Kappa Alpha Psi Fraternity, Inc.
Our collective efforts in 2015 energized the membership to support the First Kappa-Silhouettes Partnership for Sudden Infant Death Syndrome (SIDS) Awareness Campaign introduced by the 33rd Grand Polemarch, Thomas L. Battles, Jr. The advocacy role of the National Silhouettes is impressive. The impact of supportive activities conducted throughout the 12 Provinces of the Fraternity, made possible by our network of Province Health and Wellness Coordinators, touched the lives of over 8,000 community residents. Silhouettes, as wives and widows of Kappa men, your steadfast dedication and commitment to community service have enabled successful implementation of the Kappa-Silhouettes Safe Sleep Project for advocacy, and awareness of (SIDS). I would encourage the continued support of the new Global Infant Safe Sleep Center (GISS), and the continued focus on the initiative: “Changing a Tradition” - “Changing a Position”. Furthermore, we are pleased to have First Lady Geraldine Battles serving as the spokesperson for the GISS Center initiative. Under the leadership of the National President, Executive Board and the National Body, we implemented significant changes to the National Silhouettes Bylaws, and increased membership dues for the first time since 2008. The financial status of the organization is strong, and maintains an impressive accounting of reserved funds. “No Man is an Island” – as National President, it has been a privilege and honor to work together with phenomenal women invested in supporting this administration, Chapters, Provinces and the National Silhouettes Membership. We proudly salute the investment of time, talent, and commitment of dedicated Silhouettes. Thank you for your FANTASTIC support! Together, we realized success and achievement at every level of our Auxiliary. Highlighted at this 47th National Silhouettes Meeting is the culminating activity of this administration is our Recognition Celebration of "Seventy Years of Stellar Support: 1947-2017. Sister Silhouettes, it has been an honor, and an exciting opportunity to serve as the 11th National Silhouettes President. Thank you, Silhouettes, for your support to the Kappa Foundation. Thank you for the trust and confidence, and privilege to serve. My on-going support will ever abide! Jacquelene "Jacquie" Sharp Massey National Silhouettes President 2013-2017
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Together, We Connect, Engage, and Raise the Bar for Service and Support. Link-In. The Time Is Now!
70th Year of Recognition of Stellar Support
• • • • • • • • •
• •
Highlighted Accomplishments Implemented new ways and means for recognition of small, medium and large chapters. Increased level of activity for chartering and re-activating Chapters of Kappa Silhouettes. Increased outreach to our membership through state of the art technology, and viable operation of an interactive website. First online digital newsletter publication. Initiated campaign of reclamation to our widows. Established National Silhouettes Widows Liaisons Committee comprised of a network of a "Widows Liaison" in each of the 12 Provinces. First Kappa-Silhouettes Partnership initiated for advocacy and awareness of Sudden Infant Death Syndrome (SIDS), introduced by the 33rd Grand Polemarch, Thomas L. Battles, Jr. Established Health and Wellness Coordinators in 12 Provinces whose combined efforts touched the lives of 8000+ community residents. Initiated Phase II of the Safe to Sleep® Campaign through support of the new Global Infant Safe Sleep Center (GISS), and its continued focus on the initiative of a safe sleep environment for babies: “Changing a Tradition” “Changing a Position”. Facilitated National Silhouettes Bylaws Amendments, and increased membership dues for the first time since 2008. Established 70th Anniversary Steering Committee for planning of National Silhouettes, Recognition Celebration of "Seventy Years of Stellar Support: 1947-2017.
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Together, We Connect, Engage, and Raise the Bar for Service and Support. Link-In. The Time Is Now!
The National Silhouettes of Kappa Alpha Psi Fraternity, Inc. Together, We Connect, Engage, and Raise the Bar for Service and Support. Link-in The Time Is Now!
Thank You siLhoUeTTes for Making a difference!
Jacquelene “Jacquie” Sharp Massey National Silhouettes President 2013-2017