Neblsa plenary rules

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46 NEBLSA REGIONAL CONVENTION PLENARY RULES 1. Maintenance of Quorum a. Quorum must be maintained at all times in order to carry on the business of the session. b. Accordingly, once plenary begins, each delegate will be required to sign in and out of the session, so that a proper accounting of quorum may be maintained. i. As members enter and exit plenary sessions, at least one person from each chapter must notify a plenary monitor of the delegate’s entrance or departure. Plenary monitors will maintain a list of all registered chapters at the entrance of the room where plenary is held. ii. Statistics on missing and late chapters will be maintained and listed by state. c. Seat Requirement i. At least one representative from each chapter must be seated throughout the duration of each plenary session. If a chapter’s seat is empty through the duration of the session, that chapter will be marked absent. 1. A minimum of two seats will be provided for each chapter at the delegates’ tables with excess seating for alternates provided directly behind delegates’ seats. 2. If a Chapter’s delegate seat is empty for the majority or duration of the session, the chapter will be marked absent. 2. Delegate Information a. Upon arrival at convention, delegates will be required to provide their cell phone numbers as well as hotel and room information at the registration table. i. Chapters whose delegates are not present at the beginning of plenary session will be contacted using this information. Chapters whose delegates do not respond will be contacted at the nblsa.org email address. 3. Proxy Rules a. If deemed necessary, a school wishing to proxy all or a portion of its votes must: i. Identify a receiving chapter in good standing; ii. Complete the required proxy certification form, providing contact information of the delegate that will serve as proxy; iii. The delegates from both chapters must submit the proxy form to


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