oastal CEvent vent Planner 2010 Planner
Your 2010 Your 2010 coastal resource coastal resource for planning for planning weddings, weddings, anniversaries anniversaries & special events & special events nccoast.com nccoast.com C oastal E vent P lanner 2010
S C O T T T AY L O R p h o t o g r a p h y
252.728.0900 w w w . S c o t t Ta y l o r P h o t o . c o m
Where the Party Begins ð
Wedding Invitations
ð Tableware
& Invitations for All Occasions
ð Toasting
Glasses
ð Wedding
Accessories
ð Balloons ð Napkin
Imprinting
252-222-0320
4667 A. A. Arendell Arendell St. St. Morehead Morehead City City 4667
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On the cover: The Country Club of the Crystal Coast offers a serene setting for newlyweds Holly and Cliff Ray on October 2009. For information on holding your wedding at the Country Club of the Crystal Coast, visit pages 12-13. Photo by Scott Taylor Photography. Vol. VI 2010 Edition NCCOAST Communications 201 N. 17th Street Morehead City, NC 28557 252.240.1811 • 800.525.1403 Fax: 1.877.247.1856 www.nccoast.com Sales Manager: Jamie Bailey, 252.241.9485 Sales: Ashly Willis, 252.723.3350 David Pennington, 252.247.7442 (sales@nccoast.com) Publisher: Tom Kies Managing Editor: Craig Ramey Staff Writer: Ben Hogwood Graphics Manager: Kim Moore Graphics Coordinator: Amber Csizmadia Graphics: Mimi Davis Sales Office Administrator: Jamie Carroll Entire contents, ad and graphic design elements copyright 2010 by NCCOAST Communications. Reproduction of any portion of this publication is strictly prohibited unless expressed written consent is obtained from the publisher.
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Planner 2010
• Coastal Image Photography
8.......................................... Flowers 16.......................................Planning 17............................... Hair & Beauty 20....................... Brides on a Budget 25....................... Photography/Video 30............................Events/Festivals 31....................Limos/Transportation 32....................................... Catering 36...........................................Cakes 39..........................Accommodations 42...................................Bridal Fairs 42........................Wedding Organizer 44.................Sites, Supplies, Rentals 50...............................Entertainment 51........................................ Printing 52.......................... Advertising Index
coastal image photography
Welcome
The wait is over. The question has been popped and now you can start thinking about living happily ever after. But first, there’s that small matter of putting a wedding together. Countless couples happily take on the task of bringing together family and friends for the biggest day of their lives each year, and more often than not, they choose a beautiful destination like the North Carolina coast as their backdrop. And whether you’re traveling hundreds of miles for a wedding by the Cape Lookout Lighthouse, or just crossing the sound for a reception at your favorite restaurant, there’s plenty that needs to get done before you can say, “I do.” Here at the Coastal Event Planner we’ve seen a few weddings in our day, and trust us, finding a place to stay for the night, catering, entertainment, photography and transportation on the Crystal Coast can be a labor of love. So, to make sure you’re as prepared as possible, we consulted wedding planners, caterers, entertainers and more to compile this Coastal Event Planner, a collection of to-do lists, hints on where to stay and, of course, a list of the businesses that specialize in making these events run smoothly. So take a look through our table of contents, flip to each section using the color-coded vertical tabs you see on the following pages, or check out our list of advertisers and service providers, listed on page 52. Welcome to the area and best wishes for your next big coastal event.
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Enjoy a touch of â&#x20AC;&#x153;big city lifeâ&#x20AC;? on the Crystal Coast
Specializing in intimate weddings & receptions Our on-site banquet room can accommodate up to 80 people for a sit-down dinner or up to 100 for heavy hors dâ&#x20AC;&#x2122;oeuvres. EUROPEAN RESTAURANT, BANQUET ROOM, PIANO BAR & LOUNGE
Corporate Events Rehearsal Dinners & more...
4031 ARENDELL ST. | MOREHEAD CITY | 252-247-2777 | www.bistro-by-the-sea.com
C oastal E vent P lanner 2010
TENTS TENT LINERS TENT LIGHTING TABLES CHAIRS STAGING LINENS GLASSWARE DANCE FLOOR
Weddings, Company Picnics, Festivals, Fishing Tournaments, Business Meetings, Banquets, Trade Shows & Auctions VICKY PRESCOTT GRIFFITHS Over 16 years experience in special event rentals
252.726.6219 121 Industrial Drive, Morehead City
www.chairandequipmentrentals.com
One of Eastern NCâ&#x20AC;&#x2122;s largest inventories of special event equipment
CHAIR & EQUIPMENT
RENTALS
PHOTO BY ELLEN LEROY PHOTOGRAPHY
715 Gum Branch Center • Gum Branch Road • Jacksonville www.classicsbridalandprom.com
Flowers
The Beauty of Being in Bloom
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here flowers bloom, so does hope, but with hundreds of beautiful blooms all vying for attention, finding a flower arrangement for your wedding can seem a colossal task. Flowers play an important role in a wedding, adding a sensuous beauty to both the setting and
Serving all of the Crystal Coast
the wedding party. They can also be preserved, so the happy couple can hang on to them for years to come and remember the special day. But for such a momentous occasion, where does one begin? The first step is contacting a florist, and this should be done at least four to five months before the wedding date, especially if it falls within May to October, according to Gayle Campbell, a floral designer with Sandy’s Flower Shoppe in Morehead City. Campbell said it is best if the bride has an idea of what she likes before going into that meeting, and suggests looking through wedding magazines and wedding websites to get ideas. The next best thing is to know the colors of the bridesmaid dresses, as the flowers should be complimentary to those colors. “That will help us narrow it down,” she said. Popular flowers at weddings year round are hydrangeas, different varieties of lilies, roses, and of course, bright and summery Gerber daisies. If one pretty flower seems the same as another, pay closer attention to how they smell than how they look. Floral perfumes can be an excellent way to enhance any wedding. Aromatics like freesias, tea roses and jasmine are excellent choices, and if you’re looking for something a little greener, a unique take on flowers is to use herbs, such as the distinctive scent of rosemary. While Campbell said the use of savory flowers in arrangements is not common along the coast, the scents can add some spice to seasonal weddings, such as the natural cool fragrance of eucalyptus for fall, and even some Christmas greenery for winter.
ALBERT'S on the Beach
Beach Wedding Specialist 252-622-6422 Salter Path, NC www.albertsonthebeach.com
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• David Bell Photography
Photos by EllenLeRoyPhotography.com
Celebrate by the Sea...
• Rehearsal Dinners • Ceremonies • Receptions Offering catering kitchen, tables and chairs, housekeeping and event coordination
For more information, please contact Special Events Coordinators
252-247-4003 Ext 291 or Ext 260
Visit www.ncaquariums.com for a complete rental guide
For a little seasonal help, traditional Southern seasonal flowers include:
Spring
– dogwood, forsythia, foxglove, herbs, larkspur, magnolia, roses, sweet pea, tulips, wisteria.
Summer – aster, cosmos,
hydrangea, roses, rosemary, sunflower, zinnia.
Fall – bittersweet,
hydrangea, ornamental berries, roses, salvia, sassafras, sumac.
Winter
– evergreens, hydrangea, roses. While it is hard to beat the spectacular display and aroma of real flowers, sometimes they just aren’t the best option, particularly when someone in the wedding party has an allergy. The last thing you want is the groom to be sneezing his way through the ceremony. In such situations, consider silk flowers. While today’s
silk flowers are virtually indistinguishable from real flowers, the prices that accompany them are also similar. However, with silk flowers, the bride and groom can consider any type of flower imaginable, rather than just those that are in season. With so many arrangements, sometimes it’s hard to remember what you still need. The following is a handy listing of arrangements you’ll want to plan for: Bouquets: bride, bridesmaids, maid of honor, flower girl, bride’s toss bouquet. Boutonnieres: groom, best man, ushers, bride’s father, groom’s father, grandfathers, ring bearer. Corsages: bride’s mother, groom’s mother, grandmothers. Ceremony Flowers: main alter, aisle or pew decorations, trellis flowers or potters if held outside. Reception Flowers: head table centerpiece, guest table centerpieces, buffet table centerpieces. Rehearsal Dinner: table centerpieces.
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Sandy’s
Flower Shoppe Let Us Help Make Your Wedding Beautiful! Call Today for Your Personal Wedding Consultation
Over 25 years experience 4702 Arendell St., Morehead City 10
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Freshwater Pearls, A Specialty! 324 Orange Street Beaufort
252-247-3323
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252-728-4299
SHOP ONLINE: www.calypsocottageonline.com
Where Every Event is Waterfront! Located in the banks of the Intracoastal Waterway in Morehead City, the Crystal Coast Civic Center provides an impressive backdrop for all occasions. With over 12,000 square feet of flexible space in the main hall, the Center accommodates groups from 10 to 10,000 ... from a banquet of 800 to a meeting of 25!
3505 Arendell Street, Morehead City 252-247-3883 or 888-899-6088 www.CrystalCoastCivicCtr.com
Fabulous Footwear and Accessories for that Special Occasion
Fine Ladies Shoes and so much more ...
4426 Arendell Street | 252.247.SHOE www.tasselsshoes.com C oastal E vent P lanner 2010 11
“Where
+BJLOFBP
are Made”
The Country Club of theCrystal Coast 152 Oakleaf Drive • Pine Knoll Shores, NC 28512 252.726.1034 ext 3
cccrystalcoast.com 12
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he Country Club of the Crystal Coastâ&#x20AC;&#x2122;s picturesque setting is the ultimate location for your bridal shower, rehearsal dinner, wedding ceremony and reception. Scenic views of rolling sand dunes, tall pines and majestic oaks frame a magnificent view of Bogue Sound for your special day. Let our professional staff take care of your every need from start to finish. For your private tour of our facility please call us today!
thevillagemarket@ec.rr.com
www.EIDeli.com
Specializing in Custom Catering Menus - Boar’s Head Deli Trays and Homemade Salads - Beer & Wine Bar Packages - Specializing in Eastern Carolina BBQ 252-354-6592 and Southern Fare 7802 Emerald Drive Emerald Isle, NC 28594 - Customized Catering for any event
The Wedding Shop
& Tuxedos Too Specializing In
• Bridal & Bridesmaid Gowns • Pageant • Formal Wear • Prom • Quinceanra • Tuxedo Rentals • Special Occasions Outfits
4165 DR M L King Jr Blvd • New Bern • 252-514-0446 • www.webebridal.com
Bejeweled
W e have everything you need
Beads & More
to create beautiful jewelry for your special day!
Call and schedule a FREE consultation
VISIT OUR WEBSITE www.bejeweledbeadsandmore.com 14
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252-636-0181 2118 Trent Road New Bern
Stamper’s Jewelers Since Since 1955 1955
Diamonds • Genuine Stones • 14k & 10k Gold • Silver Platinum • Watches • Repairs • Engraving on Premises
435 Front Street, Beaufort • 252.728.4967
North Carolina’s Oldest Bookstore
DEE GEE’S Gifts & Books Since 1934
800.Dee.Gees 252.726.3314
Come talk to us about our Bridal Registry, Wedding Invitations and Custom Wedding Favors.
508 Evans St., Morehead City Waterfront C oastal E vent P lanner 2010 15
Planning Say ‘I Don’t’ To Wedding Stress
S
tomach aches, headaches, sleep problems, poor concentration, moodiness, irritability, racing thoughts – getting married is supposed to be a happy time, right? So why are so many brides-tobe completely stressed out? Having to take care of endless details, manage vendors, handle family demands and meet the emotional needs of the groom – and fitting it all into an already busy schedule – can turn any sweet-natured woman into either a blubbering mess or the dreaded bridezilla. Fortunately, it doesn’t have to be that way. Wedding consultants and planning experts agree that there are some ways to manage the stress and make the planning process more enjoyable for everyone involved. Expect stress. If you accept the fact that this is a stressful time, you can let go of guilt about it and take some precautionary measures to deal with it. Come up with a nonjudgmental code word they can say to let you know it’s time for a break. When you hear the code word, stop, take a deep breath and then set the planning aside for a while and do 16
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something non-wedding related. Be realistic. A lot of brides set their expectations so high that they drive themselves (and everyone around them) crazy trying to meet them. But unless you have unlimited access to money, you’re going to have to adjust some of your plans. Don’t try to please everyone. It’s just not possible. Nor is it reasonable to try. The wedding is about the bride and groom. You two need to decide what is meaningful to you and what will express who you are. If his mother wants Cousin Jennie to play her bagpipe as you march down the aisle and you don’t care for the idea, it’s OK to say no. Delegate, delegate, delegate. No matter how capable you are, no matter how nifty your organizer is, you can’t do everything by yourself. Nor should you, so stop feeling guilty. It’s OK to ask friends, family and the groom for help – as long as you do it nicely. Some churches or reception halls have a wedding coordinator available to help with details. Also, keep in mind that if you haven’t used a wedding planner up to this point, some planners offer services for the final month to make sure you enjoy your big day, rather than spending it making sure everyone is lined up, vendors are paid and so on. Keep things in perspective. The most important thing to remember is that the wedding is only a one-day event. It’s just a party to celebrate the beginning of a life together. Too many brides feel enormous pressure to make the wedding perfect and they forget about building a solid marriage. Don’t lose yourself in the details of this one day. You have a lifetime of new memories to create, this is only one of them. Courtesy of Family Features
Hair & Beauty
Hairdos and Don’ts
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hen the wedding march begins, all eyes will be on the bride. And for her to look as perfect as she’s always wanted it’s going to take more than a beautiful wedding dress. To bring it all together she’ll need to top off her look with makeup and a hairstyle that are as perfect as the dress. This is easier said than done, but if a lot of time and planning go into picking the right wedding dress, shouldn’t the same be true for time spent on hairstyles and makeup tests?
The Do
Whether it’s up, down, curly, straight or dyed pink, wedding hairstyles should reflect each person’s personality and personal style, while still managing to flatter and hold up against time and/or weather. Starting the search for this combination is as easy as calling your hairstylist to make sure he or she feels comfortable with doing your hair on the wedding day. Then plan a trip to test out the do at least two months in advance. That way, if things aren’t turning out how you had hoped there are two options: ask for a new hairdo or find a new stylist. Remember that it’s your wedding day, so don’t be afraid to shop around. For long hair you usually have pulled up and back, consider an elegant up-do that incorporates a design from your dress. For longer locks that are worn down most often, wear some of it up and away from the face to add an elegant look, and let the rest fall about your shoulders. Fancy clips or curls can really show off medium length hair. Don’t fret if you want to put it up—talented stylists can usually style it so you can wear hair up. Don’t be afraid to grow medium hair out if wearing it up is something you really want. During the process, work with a stylist on several styles to start planning early. Even for short hair, there are many options to make the groom weak in the knees. Curling can help give hair fullness around the crown and
back, but don’t curl the front or else you won’t look like yourself. Keep the front swept off to one side, and let the curls add an interesting texture for your special day. Here are a few other points to keep in mind: Play with a few styles before deciding on a final look. Keep in mind the style should hold up in an outdoor or warm setting, or over the course of several hours. The style should match the dress style and degree of formality. Match a veil or tiara to the hairstyle, not the style to a veil. Consider using extensions to add volume or length. Also consider decorative hair sticks, barrettes, bobby pins or other ornaments with everything from jewels to flowers to add a touch of fun or glamour. If you color your hair, touch up your existing hair color two weeks before the wedding, not the day before just to avoid any unexpected problems. Prepare a “hair emergency kit” for reception touch-ups. Hairspray, barrettes, bobby pins, and a brush or comb are all a must. Take care of your hair. Hair in poor condition can take six months to return to full condition.
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Hair & Beauty
• Try
out sunless tanning options months before the wedding to find which looks best and most natural. Talk to your dentist about whitening treatments or whitening toothpaste for flashing those bright whites at the camera. Make sure waxing appointments are scheduled one or two weeks before the big day. If you’ve never had eyebrows shaped before, practice several months in advance to find the perfect look.
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All Made Up
Choosing the perfect makeup is always the most difficult, yet a fun portion of preparing for a wedding or other big event. It’s always a smart idea to experiment with the look of beauty items in your big event setting and take test photos before the big day arrives. While planning ahead, remember to talk with a dermatologist to start working on your skin and work with them to choose skin products that work with your skin instead of irritating it. Remember, you want to draw attention to your face for the right reasons. One of the easiest ways to draw attention to your best facial feature is with some subtly contrasting colors or shades. However, you’ll want the look to hold up over all those tears and kisses, so it’s a good idea to test out all the shades you plan to wear to see how long they’ll hold up. Also, wear waterproof mascara and any other longlasting or waterproof products. Here are few other makeup points to remember: Apply a tiny dab of concealer to the inner corners of your eyes to make you look more awake and vibrant. Keep eye shadow light to medium. Dark shades can look harsh in photos. Practice with different amounts and photos to see what looks washed out and what looks perfect on you. Go over pencil eyeliner with a matching shade of powder shadow to give the liner staying power.
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• Scott Taylor Photography
Making Faces
Looking Great ... For Good.
Bridal Make-up • Facials Eyelash Extensions • Waxing Chemical Peels • Skin Care Products On Location Services Available
ACCEPTING APPOINTMENTS NOW Tamara Benjamin, LICENSED AESTHETICIAN
118 A East Chatham Street | Newport Cell: 252-342-1126 | Salon:252-223-2800
BISTRO & MARTINI BAR
#ATERING
FORMAL INFORMAL Weddings Graduations Anniversaries Birthday Parties Business Lunches Company Meetings Small Dinner Parties
Allow us the opportunity to cater for you. Sit back and relax while we handle everything from delivery and set up, to serving and clean up. For restaurant info,
252-354-6200 Catering for 10 people to 1,000
8002 EMERALD DRIVE, EMERALD ISLE FOR INFORMATION CONTACT DOUG AT 252.241.9441 OR RYAN AT 252.241.4922
C oastal E vent P lanner 2010 19
$
Brides on a Budget How to Have a Fabulous Wedding for Less
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he average wedding in America costs around $29,000, according to The Wedding Report, Inc., a wedding industry research company. Not surprisingly, economizing is foremost on everyone’s minds this year, but betrothed couples still want their weddings and the events leading up to them to be as special as ever. And with a little careful planning, there’s no reason your bridal showers, couples’ showers and, of course, the wedding itself, can’t be priceless yet affordable experiences for everyone involved. Here are some stylish, budget-friendly food and wine options that allow happy couples to have their cupcakes and eat them too. 20
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Balancing the Cost of Wine and Food
• Revisit food classics that are guaranteed to please the palate but don’t break the bank, like sizzling mini-sliders. • Choose fresh and flavorful wines that present incredible value for the price but don’t compromise a smidge on quality. • Serving food in smaller portions is a hit for guests and a boon for the budget. • Use 3L wine casks for large groups, as each cask will serve up to 20 guests, each guest with a standard five-ounce glass. • Chill white wine for at least three hours before guests arrive. • Open and decant red wines about 30 minutes before guests arrive to allow the flavors to open up and breathe. • Be a responsible host and offer special nonalcoholic beverages and plenty of water for thirsty guests. For more wine tips visit UnderdogWineMerchants.com.
Bridal Shower
or a party at a local park. A couples’ shower is a
To create an elegant and festive party atmosphere, decorate the event space with fresh flowers and set aside a table where gifts can be presented. A buffet table lets guests serve themselves and also
prime opportunity for everyone to take a break and enjoy spending time together. Mini-burgers, or gourmet sliders, have universal appeal and offer up a new twist on an old favorite.
provides a table for food and wine selections to be artfully displayed. Arrange an
Wedding Reception
inviting layout of fresh sea-
As an alternative to the tra-
sonal salads and bite-sized
ditional wedding cake, a
desserts, with a delectable
cupcake wedding tree is a
angel hair pasta dish as the
sophisticated way to end the
centerpiece.
momentous occasion on the sweetest of notes.
Couple’s Shower
Also, you can save serious money by planning the
A couple’s shower is the
reception for a time when
ideal way to informally celebrate the upcoming marriage. Commonly known as a Jack and Jill party, the event can be a luncheon, a laid-back barbeque
guests will not need a full, seated meal. If your ceremony is between one and three in the afternoon, you can have a tea
Edgewater L INEN
Essentials for the Bed, Bath & Interior Custom Window Treatments
Bridal Registry Now carrying Connie’s Handcrafted Bouquets & Center Pieces
Linens Anali • Company C • Home Source Int’l • Peacock Alley • Pine Cone Hill Rugs Company C • Dash & Albert • Surya Candles, Soaps, Lotions Archipelago • Lafco • Niven Morgan • Thymes Heirloom Quality Organic Linens Virgin Wool Blankets & Feather Beds Sleepwear / Gift Baskets / Monogramming
407-6D Atlantic Beach Causeway • Atlantic Beach Across from the N.Y. Deli • See our website - we ship
p: 252-726-1044 • f: 252-726-3490
www.edgewaterlinen.com
At the church, at the reception or in your home ... Childcare for your special event. Proud Member of
INA
International Nanny Association www.nanny.org
252.726.6575
www.nancysnannies.com C oastal E vent P lanner 2010 21
reception. Serve tea, finger sandwiches, scones
terers and other service providers give discounts
and mini pastries. For a reception starting at 4 or
because they have fewer bookings. Some will also
5pm have a cocktail reception. Drinks and hors
have discounts for weddings held on any day other
d’oeuvres are all you need. Make it clear on your
than Saturday.
invitation – “Tea (or cocktail) reception to follow.”
Choosing a Venue
Setting the Date
If you know anyone with a beautiful home or a
Having a wedding on off-peak months and days
large garden, consider having the wedding there.
can be a bargain. November through April are
Be sure to factor in the cost of renting tables and
slower months for weddings, so many halls, ca-
chairs. Holding the reception at a private place lets you buy your own alcohol and hire your own bartenders, both of which can save you money.
Mailing Invitations When it comes to invites, remember to keep them simple. High-end paper, custom-colored inks, decorative linings and multiple enclosures all cost more. Do online research to find the best deal – or print them yourself. You can find plenty
Call for an appointment 910-326-4208
104 S. Water Street
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Historic Swansboro
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of affordable options at craft, hobby or office supply stores. To keep postage costs down, donâ&#x20AC;&#x2122;t use oversized or heavy paper.
The Dress Itâ&#x20AC;&#x2122;s possible to save big on your dress by choosing poly satin instead of silk fabric. Another option is to buy a discontinued design, rather than the latest one. These are usually less expensive and can be found at smaller dress shops or consignment shops.
Picking Flowers Do you really need fresh flowers blanketing everything? Many couples opt for fresh flowers for the bridal party and silk arrangements as decoration for the ceremony and reception. Look into candles, ribbons, shells and decorative stones as alternatives.
CarolinaHomeGarden.com
4778 Hwy 24, Newport NC
252-393-9004 Open Mon.-Sat. 8-6
2.8 Miles East of Cape Carteret
Full Service Florist
from centerpieces to boutonnieres entry arrangements to decorative arbors and topiaries and all things in bet ween
Carolina Home and Garden
your Coastal Wedding Headquar ters Our services are above and beyond the ordinary
C oastal E vent P lanner 2010 23
some planning and elbow
Take inventory of what you already have – and
grease. But the best ad-
what friends and family have. Borrowing is cheap-
vice for saving money
er than buying or renting, so ask around. Do-it-
is to make a budget
yourself favors are a great way to personalize your
and stick to it. You’ll
wedding for less. If you do need to buy supplies in
be tempted to up-
large quantities, don’t be afraid to talk to the store
grade just a little here
manager about a bulk discount.
and there – but pretty soon
You can have a fabulous wedding for less with
your bargain wedding is no bargain at all.
• David Bell Photography
Decorations and Favors
252.726.5799
rddeckerphotography.com
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hey say your wedding day goes by in such a flash
that you’re lucky if you even get a piece of your own cake. Seeing family members and friends you haven’t seen in years, the excitement of the big day and the whirlwind of getting each part of the ceremony as perfect as possible can be a sensory overload. You’ll want to remember everything but your brain can only hold so much, so it will be up to a photographer to fill in the blanks and show all the parts you were too busy to notice. Choosing the right photographer is an important decision that involves a heavy weight of responsibility on his or her part, and a lot of trust on yours. So you’ll want to be clear on how you want to remember the wedding day and what you’re willing to pay for those memories. Formal photos are a wonderful and important part of the wedding, and few places provide as beautiful of a backdrop as the beach, among dunes or at historic sites like Fort Macon and Tryon Palace. Plus, local photographers often know perfect times and secret locations for formal shots. However, how to get photos from the wedding day poses a different question: do you want to have memories of your aunt and uncle smiling at the camera, them candidly laughing without knowing
• David Bell Photography
Photography
Snapping Memories to Last a Lifetime
the camera was there, or both? This combination of posed photos and those taken in a journalistic approach are becoming more and more the norm, but there’s really no way of knowing a specific photographer’s strengths without looking over his or her portfolio. For those who can’t attend the special day, or for those who simply want to immerse themselves in each moment and relive everything said, videography is a perfect solution. Footage is easily transferred to DVD and even HD DVD format, compatible with most computers and DVD players. Many of the above tips for choosing a photographer also apply to selecting a videographer. Finally, one of the most important things to remember when choosing a photographer is to keep it professional. Although you may think about saving money by using a friend, unless your friend is a professional, consider going with someone who takes photos for a living. The pictures will end up being memories, so you want them to be absolutely perfect. Besides, your friend would probably rather be able to enjoy the wedding and share your day instead of working for you.
• David Bell Photography
C oastal E vent P lanner 2010 25
• Dylan Ray Photography
Photographer Checklist
Always ask to view a portfolio of event photographs. Often photographers have these posted to a website. If planning an outdoor event or wedding, ask about the photographer’s experience with outdoor venues like a sunset ceremony.
Ask about rates. Does the photographer charge by the hour or charge a set fee? What type of camera is used and what is the policy should something go wrong with the photos?
Ask about set photo packages and if your selection options (photo sizes, etc.) can be customized, and if the photos can also be provided on DVD. Also ask for the rights to the images for reproduction - some photographers hand them over, and others may charge for this.
Consider several photographers before making your choice. You may be impressed with the first photographer you meet; but you may be left speechless by the third.
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Wedding Engagement Bridal Infant Family Groups
RELIVE YOUR SPECIAL DAY FOREVER Ewell Video and Communications specializes in offering custom tailored packages so that our clients receive the event film that best meets their needs and budget. Ewell Video and Communications also offers additional event coverage including rehearsal dinners, brunch or other events; photomontages, wallpapers or tribute films to play at an event; special destination packages; and more.
EWELL VIDEO AND COMMUNICATIONS www.ewellvideo.com â&#x20AC;˘ 252.229.7501
Wedding Packages Starting at $299 Tracy Whaley 910-934-6161 www.myspace.com/hotrodvertising
s i m p ly b e au t i f ul...
lillypix.com 2 52.240.6759 C oastal E vent P lanner 2010 27
if you think our jewelry is spectacular, wait until you see our new showroom.
Hearne’s F I N E JEWE LRY
1331 MCCARTHY BOULEVARD, NEW BERN (BEHIND JOE ALCOKE AUTO) VERNON PARK MALL, KINSTON
www.HEARNESJEWELRY.com
Coastal Image
PHOTOGRAPHY
by Carolyn Temple
www.coastalimagephoto.com
Morehead City
(252)726-7488 email: coastalimage@starfishnet.com C oastal E vent P lanner 2010 29
Events & Festivals
Wooden Boat Show. The week begins with an opportunity to sail aboard traditional boats, and concludes with more than 50 wooden classic and antique boats on exhibit. NC Maritime Museum in Beaufort. Details: 252-728-7317.
June Beaufort Old Homes and Gardens Tour. Explore beautifully-restored historic homes, glorious gardens, churches, artist studios, and public buildings throughout Beaufort. Details: 252-7285225 or beauforthistoricsite.org.
• David Bell Photography
More and more people are choosing the Crystal Coast as a wedding destination. So why not plan your date near an event that will keep friends and family busy for the whole week?
MCAS Cherry Point Air Show. MCAS Cherry Point in Havelock, the largest Marine Corps Air Station in the world, opens its gates to the public for this open house that highlights the latest in Marine Corps war-fighting technology and military aviation along with thrilling air shows. Details: 866WINGS-NC or cherrypointairshow.com.
February
October
Setting the Date
Carolina Chocolate Festival. Featuring 30 chocolatiers from across the nation offering samples and sales of their tasty treats in Morehead City. Details: 877-848-4976 or carolinachocolatefestival.com.
March Emerald Isle St. Patrick’s Festival. Featuring more than 75 arts and crafts vendors, food vendors, clowns and static displays along with amusement rides, a climbing wall and face painters. Festival and event details: 252-354-6350.
May Beaufort Music Festival. Whatever style of music makes your heart sing, you’re sure to find it here at this family-oriented weekend of free concerts. Details: beaufortmusicfestival.com or 252-7286894.
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Mum Fest. New Bern will blossom with the Chrysanthemum Festival: a weekend celebration of flowers, entertainment, great food and, of course, good old-fashioned Southern hospitality. Details and a listing of events and activities: 252-638-5781 or go to mumfest.com or downtownnewbern. com. NC Seafood Festival. Visitors come from all around to the Morehead City waterfront for the state’s second largest and tastiest festival. Enjoy vendors selling seafood specialties of every kind imaginable, arts and crafts, souvenirs and even lottery tickets. Details: ncseafoodfestival.org.
December Core Sound Decoy Festival. Over 90 exhibitors will be displaying and selling decoys and waterfowl artifacts at Harkers Island Elementary School in Harkers Island. Details: 252-838-8818 or decoyguild.com.
t
he best day of your life deserves the best ride of your life – and along the coast, that ride doesn’t have to be limited to road travel. Whether by stretched limousine, boat, a sports car rented for the day, horse and buggy or a romantic ride into the sunset on beach cruisers, transportation on the day of your big event is a chance to exit and enter in style. Traditionally, white or black stretch limousines are the vehicles of choice for a bride, groom and the wedding party. One limo seats several people and they are usually easy to find for rent, providing a classy way to get from the hair salon to the ceremony and to the reception location. But that traditional limo is far from the only option out there. Have a big wedding party? Then think about using a super-stretch Humvee or even a party bus, replete with a dance floor, karaoke, full bar and a laser light show. Of course, if you want to take your guests breath away and share an intimate, memorable moment together, it’s hard to beat a horse-drawn carriage. Or, if you are having your wedding on the
• David Bell Photography
Limos & Transportation
Get the Wheels Turning
water, why not pull up in a pirate piloted boat, or jet away on a jet ski? Whatever you do, don’t forget about your guests. While springing for several limos doesn’t make much financial sense, remember that many companies offer additional taxi, bus and minivan services. Make sure to ask your limo company for combination deals, ensuring that everyone in your party makes it home safely.
g Weddin FOR ALL YOUR TRANSPORTATION NEEDS s e g a k c Pa CALL YOUR FINEST LIMOUSINE SERVICE ON THE COAST le b a il Ava Serving the Crystal Coast and Surrounding Areas Since 1995 Rehearsal Dinners, Bridesmaids Luncheons, Honeymoons and more
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New Twilight Zone Limo Party Bus C oastal E vent P lanner 2010 31
Catering • David Bell Photography
Serving Up Food for Thought
I
t seems every time family and friends get together they eventually end up in the kitchen laughing and talking around food. Weddings are no different (minus the kitchen of course). Sure, guests are eager to watch their family or loved ones tie the knot but sooner or later they’ll be hungry and nobody wants a guest list full of hungry, cranky people. That’s why it’s always important to make sure you’ve prepared, asked the right questions and tested everything out before your big wedding reception, rehearsal dinner, bridesmaid luncheon, family reunion or any other major event where people will be expecting a little food and drink. At a time when everyone is looking to cut costs and trim a little fat off their budget, this is one area where you need to decide what’s more valuable: stressing in the days leading up to the big event, or saving money on the big event so a professional can stress over feeding a hundred people or more. Trying to do both is possible but far from easy. For some ideas check out our special “Brides on a Budget” section on page 20. Of course, hiring a caterer is the easier way to go and if that’s the route you want to take, con32
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sider the options of catering supplied by a venue, traveling to the restaurant/caterer or having the caterer bring food to your site. When having an event catered at a local restaurant, shop around and ask for menus. Local restaurants will appreciate your interest and sometimes even offer a special rate, setting or unique menu items if they know you’re considering bringing a large party to their establishment. For catering at off-site locations, research several caterers or restaurants in the area. Spend time with them and talk frankly about your budget constraints, the style of catering desired, the location and any requirements, and the food choices you’re interested in. After narrowing choices down, request a private tasting to sample offerings and view the presentation. Popular reception offerings are heavy hors d’oeuvres, buffet with carving stations for selections of ham, turkey, prime rib or lamb, or a “family style” seated dinner. Hors d’oeuvres and buffets are traditionally thought of as being more economical, but individual caterers differ in pricing. You should ask caterers for other unique offers, special Southern fare, or specialties of the house. For a local touch on an event, consider including tastes of Coastal North Carolina like a pig pickin’, clambake or traditional Southern barbeque. Seafood lovers have many menu choices, and using local seafood may actually help to save money. Area restaurants and caterers often specialize in fresh seafood dishes, so ask for seasonal menu options. Fresh seafood can be prepared in almost any way from fried and grilled to broiled, and presented very formally with dipping sauces and other embellishments. Make sure when talking to proposed caterers that they are clear on the date, time of reception, location, number of guests expected, type of service and your absolute limit on charges per guest. Costs are usually quoted per guest – or if the event is buffet-style, on the largest number of people expected. Always ask for quotes and confirmation in writing and keep copies in a safe location.
Ask when final notice of head counts are required, how much deposit needs to be paid, and by when. Be clear on when the final bill needs to be settled. Also ask whether caterers take care of the serving and the clearing. For off-site catering, confirm kitchen facilities that caterers may need with the event location. Often caterers need to enter the location and work in the kitchen one or two hours early.
Can we sample from a typical wedding menu? Catering can be a large part of your wedding budget. Make sure you know what it is you’ll be getting for your money. Take your spouse-to-be and a friend with you to the tasting so that you can get varied opinions. May I see photographs of your table displays? Some caterers who provide buffets or food stations
Catering Q & A
include floral arrangements and other decorations. It’s
10 Questions for Your Wedding Caterer
also a good idea to discuss
A great caterer will do
your color theme so that
more than just make good food. He or she will
decorations and floral arrangements coordinate
pay great attention to details, making sure the
What does the price per person include?
presentation is just right, the food and wine are
Is the cost strictly for food, or does it cover tables,
served at the right temperature, the servers are
chairs, linens, tableware, punch service, table dis-
well-groomed and attentive and that clean-up is
plays, etc.?
efficient and thorough. So how do you make sure the caterer you hire is a great one? By asking the right questions. May I have references? Most caterers get their business from word of mouth. Ask for at least 10 former clients and call as many as you can. Ask questions such as: * Was the caterer easy to work with? * Was the service efficient and non-intrusive? * Was the food delicious, and did it arrive hot? * Were there any problems that came up and how did the caterer deal with them? Do you have a business license and liability insurance? Caterers should be licensed by the state. Usually licenses are displayed in the office, but if you’re not positive, then ask to see it. Make sure you see proof of liability insurance as well.
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What other fees do you charge? Are tips and taxes included in the price? Some ca-
Will you pack us a “doggie bag” for after the reception?
terers will charge a cake-cutting fee or corking fee
Sometimes the wedding couple is so busy at the
for wines. Make sure you get all fees in writing up
reception that they have very little time to eat any-
front.
thing. Attentive caterers will prepare small boxes
Do you handle special menu requests?
of food for the couple to enjoy when they are
You may have guests with special menu needs,
finally alone.
such as food allergies, vegan or kosher require-
What are the payment arrangements?
ments. Make sure your caterer will accommodate
You need to find out how much of a deposit is
these needs. Some couples want to have a special
required, and if it’s refundable or not. Ask when
family recipe at the reception - grandma’s meat-
the final payment is due and what the caterer’s
balls or foods from the family’s ethnic traditions.
preferred form of payment is.
Find out if your caterer will personalize your menu
When you finally settle on a caterer, make sure
with these kinds of items.
you have a written contract to sign. This guaran-
Do you offer cakes?
tees that they will provide the food, timelines and
Ask if your caterer offers wedding and groom’s
details you discussed. Asking these questions will
cakes, and find out if they are included in the
help you choose the right caterer to help make
price.
your wedding a truly special celebration.
Restaurant
Wedding Receptions Rehearsal Dinners Bridal Luncheons & Showers in our Banquet Facility or Catered Off Site.
Fine Caribbean Cuisine on the Oceanfront Full Service Catering for all occasions
Creating the perfect menu for your Magical Day. Personalized Full Services Catering Services.
Corner of Broad & Middle Streets, Historical Downtown New Bern HOURS: Monday - Thursday 11 AM - 9 PM Friday and Saturday 11 AM- 10 PM
252-637-5469 www.thechelsea.com
For All Your Event Planning Needs Visit
www.crabsclaw.com
252-726-8222
Oceanfront Facility on the Boardwalk in Atlantic Beach 34
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Reserve our Private Dining Room Overlooking Beautiful Taylor’s Creek Off-site catering also available for your event
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white frosting is still incorporated in many a wedding cake, more brides are letting their fancy run wild. For beach themed weddings along the coast,
Cakes
cakes often incorporate blues of the ocean and sky. Others have requested an entire cake of hot pink, while others still have ordered different colors for
• David Bell Photography
each layer. But where did this ritual of having a wedding cake come from? And why, exactly, do the bride and groom often smash it into each other’s face? Apparently, the nucleus of the wedding cake dates back to Roman Empire times, when guests would throw large rolls made of barley and wheat, representing fertility and prosperity, at the happy
A Slice of the Good Life
couple on their big day. This eventually evolved into having just one cake, of which the groom
t
he ring may represent eternal love, and a white
gown may symbolize purity, but nothing says party like a magnificent wedding cake. Today’s wedding cakes are as varied as the people ordering them, and trends continue to evolve. While the three-layer stacked cake is still the most popular, gone are the pillars and separated layers,
would take a bite before breaking the rest over the head of his beloved. This apparently symbolized the man breaking the woman’s purity, as well as his dominance over her. Things progressed. Eventually Roman bakers would prepare a massive batch of small, sweet cakes, similar to today’s cupcakes, and they would
as well as the loops, drapes and figurine toppers that adorned cakes 20 years ago. In fact, today, everybody seems to be doing something different. “The biggest trend is that everyone is trying to be an individual,” said wedding cake designer Kathy Canby, owner of Kathy Canby Cakes. Unlike cakes of yore, brides want their deserts not only to be dazzling to look at, but delicious to taste. As such, Canby is making more chocolate, strawberry and butter pecan cakes to stimulate the taste buds below the icing. Also, the cake’s layers once were all round. Today they are just as often square, oblong or a mixture of geometrical shapes. One of the most obvious places to separate your cake from the rest is in the frosting. While 36
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• Scott Taylor Photography
Your Perfect Cake!
New Bern (252) 514-0078 • Greenville (252) 355-3113 www.YourPerfectCake.com
video Specializes in wedding ceremonies, receptions, and other events edited to DVD in multiple formats. We can transfer your wedding video to any device including your iPhone. We would love to sit with you and discuss your dream video whether at the beach, Bed and Breakfast, church or convention center. We use only professional video editing and recording equipment. Ron Canby
“It’s Art You Can Eat” 910-347-5403 • kcanby@ec.rr.com www.kathycanbycakes.com
rgcvideo.com Wedding videographer & Photographer
Tel: 910.347.5403 Cell: 910.389.5466
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Kathy Canby Cakes
C oastal E vent P lanner 2010 37
be stacked in a pyramid shape as high as possible.
sheet cake. “I’m always trying to work in people’s
Good luck and great fertility would fall upon the
budgets and offer options that allow them some
couple who were able to kiss over this pyramid
choices,” she said.
without knocking any to the floor. Then, during the
If your wedding is during the peak season along
reign of Charles II of England, along came frosting,
the coast, between May and October, make sure
which was dolloped onto the cake pyramid. As the
you place your cake order at least six months in
couple kissed over the cake pyramid, they would
advance of the big day. That way you can make
often end up with a face full of frosting.
sure you get to have your dream cake, and eat it,
Today, rather than take the risk of bringing a
too.
$400 cake down to the ground, the tradition of kissing over a mountainous cake has faded, though couples still keep the spirit alive by shoving slices into each other’s mugs. for many these days, but there are ways to have the cake of your dreams on a budget. “Brides are opting to have part of a cake be dummy Styrofoam layers,” Canby said. “They want it to be beautiful but maybe they can’t afford the per-serving cost of a wedding cake.” Instead, the hosts can serve
4500 square feet, accommodates 350 Adjoining private lounge accommodates 50 All ABC permits, ice and kitchen facilities available Flexible setup/breakdown hours Competitive pricing
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• David Bell Photography
Speaking of money, times may be a little tighter
No matter the occasion, spending a full day of
celebrating and catching up with family or friends can be exhausting. When the celebration finally ends, everyone will need a comfortable place to relax, especially if the following day is going to be filled with long hours in the car or a flight home. There are many options for accommodations in Eastern North Carolina, including resorts, private waterfront or water view rental homes, hotels or beautiful bed and breakfasts. And depending on what time of year it is, many of these options will offer offseason discounts or discounts for large
• Scott Taylor Photography
Accommodations
When It’s Time to Relax
• Know the Facts: Call or e-mail area hotels, resorts and rental agencies to get information on
groups of people. While trying to figure out which option works
reservations and group discounts. Group rates
best for your party, try the tips below and ask for
tend to be based on availability, so book your res-
discount options when it comes to accommodat-
ervations (or have guests book their reservations)
ing a large number of out-of-town guests:
as early as possible. Another option is to request
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C oastal E vent P lanner 2010 39
blocking off a certain number of rooms for guests
retire upstairs rather than drive back to their ac-
you are certain will come to the event.
commodations.
•The Busy Season: Remember that the Crys-
•Make it a Vacation: Don’t forget to provide
tal Coast is a seasonal vacation destination. If you
out-of-town guests with information about the
plan your wedding for the week of July the Fourth,
area in case they want to make the trip a mini-va-
Labor Day weekend or Memorial Day weekend, keeping all your guests in the same location is going to be extremely difficult.
•Stay Close: Take into consideration the idea of having your wedding reception or event at the hotel, resort or beach house where the majority
cation or just explore before or after the big event. Complimentary Coaster Magazines, New Bern Magazines and Waterfront Magazines from NCCOAST Communications provide information for guests to entertain themselves while you are getting ready for the big day. For magazine requests to accommodate large groups or welcome bags,
of event participants will be staying. Following the
email sales@nccoast.com. Also, check page 30 for
celebration, it’s very convenient if guests can just
annual events.
Enjoy New Bern in Comfort! We’re located directly on the Neuse River. • Waterfront balconies • Whirlpool suites • Fitness Center • Convenient to all local shopping and tourist attractions • Located in the Downtown Historic District • All rooms have microwaves, refrigerators, irons and ironing boards and coffee makers • Gold Hospitality Award Winner the last 8 consecutive years! BY CHOICE HOTELS
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We Now Have FREE High Speed Internet!
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FULL SERVICE CATERING Events From 2 To 2000 Guests From Kennebunkport To Key West All ABC Permits For Catering Fully Insured
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Wedding Organizer A handy guide for brides- and grooms-to-be. Organize your time and planning to make sure you take care of all the details of your big event.
Six to Twelve Months Before
Determine and reserve your ceremony and reception location. Select someone to officiate at the ceremony and book them.
Select a caterer, photographer or videographer, florist, musicians or DJ, and other service providers.
Four Months Before Make final arrangements for ceremony (deposits should be paid, contracts signed).
Finalize accommodations for out-of-town attendants or guests.
Six to Eight Weeks Before Send invitations to follow “save the date.”
Have a final fitting for your gown and bridal attendants’ gowns. Have a formal bridal portrait made.
Purchase fiancé’s gift, if gifts will be exchanged. Have all accessories purchased, including goblets, ring pillow, garter, candles, etc.
One Week Before Review details and final guest count with caterer. Make sure vows are written, and practice (if you are writing your own). Practice having your hair done to determine the amount of time it will take and to make sure it looks just the way you want.
Finalize the guest list and send “save the date” cards/magnets. w w w. n c c o a s t . c o m
Purchase gifts for attendants.
Decide who will stand up for the bride and groom, and ask them to commit.
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Finalize ceremony details with officiant.
Give photographer/ videographer a list of photos/shots desired. Review set list with musicians or the track choices with DJ, along with reception agenda. Check all wedding attire has been rented or bought and fits correctly.
On the Wedding Day Fix hair or have an appointment to have it done at least three to four hours before the ceremony. Start dressing one to one-and-a-half hours before the ceremony or earlier if pictures are being taken before ceremony.
Get marriage license.
Start compiling names and addresses of your guests in a first-pass list that includes all possible guests on both sides.
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One Month Before
Select wedding date and time.
Order wedding cake.
Finalize all decorations, favors, song lists for musicians or DJ.
Bride’s Checklist
Hold rehearsal dinner with all participants.
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The Fairest Of Them All The following is a list of scheduled 2010 area coastal bridal fairs. These venues work to bring together area vendors that offer wedding apparel, supplies, services, sites, rentals and much more. January 8-10: Crystal Coast Wedding Salon, Sheraton Hotel, Atlantic Beach. 252-249-4992 or crystalcoastweddingsalon.com. January 16: Crystal Coast Bridal Fair, Crystal Coast Civic Center, 3505 Arendell St., Morehead City, 252-240-3256, 888-899-6088. January 30: New Bern Bridal Expo, New Bern Riverfront Convention Center, 203 South Front St., New Bern, 252-6355658. March 7: Lejeune Bridal Gala, Jacksonville Commons Community Center, 100 Recreation Lane, Jacksonville, 252-671-6939 or lejeunebridalgala.com.
"AREFOOT BRIDES
YOUR JOURNEY BEGINS HERE
ASeasideWedding.com
866.588.8538
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Photo by EllEn lERoy PhotogRaPhy / EmERald IslE, nC
Site & Supplies
• David Bell Photography
Location, Location, Location
B
e it the beauty, the tranquility, the majesty or the mystery, man is drawn to the water. The sounds of waves lapping gently against the beach, views of the sun falling on an endless horizon, or the feel of sand in between toes, the coast is a magical place that can provide the perfect background for two people who want to declare their love to each other. But while you may have decided that you want to announce your nuptials along North Carolina’s coast, there are still many ruffles that need to be ironed out to make sure your big day is as spellbinding as the surroundings.
The Perfect Spot
When preparing for a wedding, there are typically three major events that will require site planning. First, there’s the rehearsal dinner. Many area restaurants can accommodate your party at their site and likely have or can obtain the necessary permits to serve alcohol if you choose to do so. If you plan to have the dinner at an outdoor location, private home or other venue, restaurants and caterers can still take care of all the food you need, and in some cases help you serve it to your guests for an additional fee. Make sure you or the caterer has all the necessary silverware, dishes, tables and 44
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other items necessary to satisfy the number of guests. The second event is the actual wedding, and picking a site for this is probably among the most difficult of decisions. Take into account the number of people you are inviting, the formality you wish to maintain for the event and, of course, the weather. If you’re planning an outdoor event, it’s a good idea to have a back-up location that’s indoors. Remember that both the hurricane season and the wedding season both reach their peak around the same time. One of the more popular backups is having the reception area ready to double as the ceremony location. Beach weddings are always popular in North Carolina because of the unique backdrop an ocean, sound or river provides. Still, there are a few things to keep in mind. Some locations, like Fort Macon, have permit requirements and stipulations on the number of chairs allowed. And, if you’re holding the ceremony on the beach, remember that it can be incredibly hot in the summer and the sound of crashing waves can overpower those speaking at the ceremony. A local tech company would be glad to help you out with that last problem, supplying some wireless microphones and speakers so everyone can be heard loud and clear. Keep in mind that the size of the location needs to be reasonable for the number of guests you are expecting. Typically about half to two-thirds of the invited guests will attend, so the location should be large enough to accommodate this number of people, but small enough so that the atmosphere remains intimate. Have questions about how to arrange a wedding at a waterfront location or how to contact a minister or other individual to conduct the ceremony? Wedding planners and visitors centers are the best places to start. Contact the Crystal Coast
• Lilly Pix Photography
• Mimi G. Davis Photography
Site & Supplies
Tourism Authority at 1-800-SUNNYNC or visit crystalcoastnc.org. Contact the Craven County Convention and Visitor Center at 1-800-4375767 or visit newbern.com. The final location to consider is the reception. It may take place at the same site as the wedding or at a different location altogether. Things to take into account here are the ease of driving from the wedding site to the reception and also the formality of the event or lack thereof. There’s also the convenience and cost-cutting route of decorating and renting just one location. However, holding a reception in a different location also has an advantage. If the wedding is on the beach, a new location can keep sand from blowing into the hors d’oeuvres and wedding cake. Every site begins as a blank palette waiting for inspiration and decoration. No matter how bare a backyard, back porch, reception hall, outdoor tent or any other site may seem in the beginning, supplies and rentals, combined with guests dressed in their wedding best, will transform any space into a dream come true.
Tents for Rent
One of the more convenient options for large gatherings is renting an outdoor tent. If ever there was a blank canvas, this is it. Not only can a tent provide an indoor-outdoor setting, inside the walls you customize the decorations to match exactly what you want: parquet dance floors, stages for
THE BEST GIFT YOU CAN GIVE on your wedding day
yourself
rachel munro 252.259.4992 www.bridalbythesea.com
unique coordination beautiful event design DAY
unforgettable
C oastal E vent P lanner 2010 45
Site & Supplies
Dazzling Details
• Scott Taylor Photography
entertainers, heating or air conditioning units, custom fabric liners or even ceiling fans. Any color scheme imaginable will look elegant against a wonderful white background. Add a group of friends and family in their wedding best and you’re well on your way to a wonderful day.
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Though you may have found the perfect coastal location, the perfect minister and of course the perfect partner, there are still many details you must remember to host a successful wedding. Take into account rental items such as candelabras, candles, archways, flower stands, beautiful table clothes and table accessories, and comfortable chairs. For receptions, dinners and other events, vital rental items are dishes and silverware, tables and chairs, linens, lights, extension cords, favors and perhaps a bar. It’s important to make a list of all the supplies you’ll need for each event and make sure it is frequently updated so none of the purchases overlap. In some cases, wedding planners can help with discounts and reducing shipping costs on these items, or even get sample fabrics sent to you at little to no cost. Another good idea is to let several people look over your list of must-haves. You’ll be surprised and thankful for what other people think of that you might not.
Promised Hearts Ordained Minister Wedding Planning Event Rentals Retail Shop
Rental items
Tables, Chairs Designer Linens Chocolate Fountains with colored chocolate
Candelabras & Colonnades
Retail items
Invitations & Cards Tiaras & Jewelry Wedding Day Items Gifts & Accessories
252.671.6939
309 Middle Street, Suite 7, New Bern
www.promisedhearts.com
Rehearsal Dinners Receptions Bridal/Groom Parties Banquet Room For 100+
You said YES! so will weâ&#x20AC;Ś
Deck Celebrations Elegant Catering Services Business Gatherings & More
Atlantic Beach Causeway Atlantic Beach â&#x20AC;˘ 252-247-2344 www.thechannelmarker.com with live webcam C oastal E vent P lanner 2010 47
O
ceanfront romance awaits you at the Sheraton Atlantic Beach Oceanfront Hotel. Our elegantly decorated ballrooms will dazzle your guests as you celebrate the first day of your lives together. Choose between Sandcastles Oceanfront Clubhouse for up to 100, or the Grand Ballroom for up to 500. For your out-of-town guests, we offer 200 beautifully appointed guest rooms with private balcony and gorgeous ocean views.
WEDDING AMENITIES: Spacious Oceanfront Deck Private Beach Access Rehearsal Dinners Bridal Luncheons Brunches Full Service Catering (On-site & Off-site) 48
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Sheraton
ATLANTIC BEACH OCEANFRONT HOTEL 2717 W. Fort Macon Rd. Atlantic Beach, NC 28512
800.624.8875 Sheratonatlanticbeach.com
Morehead City Country Club
Overlooking the Beautiful Newport River
Weddings and Receptions • Bridal Showers Engagement Parties • Rehearsal Dinners Golf Outings • Holiday Parties and more... All ABC Permits 2900 Country Club Road • Morehead City • 252.726.2089 C oastal E vent P lanner 2010 49
Entertainment
Let the Fun Begin
t
he vows have been said. You are now husband and wife. The weather was beautiful, the setting was perfect, and everything went off without a hitch.
Now it’s time to party.
The primary entertainment at most any wedding reception is the music, and for that you have two main options: live band or DJ. A good way to keep guests with varied musical tastes entertained is to hire a DJ; however, there are many excellent performers along the coast who specialize in everything from classic rock to folk to classical music. As with flowers, catering and photographers, it’s a good idea to line up a band or DJ early, particularly if your wedding is on a weekend. It is also important to line up certain music for certain times, such as the bride and groom’s first dance, the wedding party dance, father and bride’s dance and even the mother and groom dance. You also don’t want your best dance music playing while everyone is still eating. Check out the set list beforehand so you know what songs will be played, and decide up front whether the musicians or DJ should take requests. Don’t want the Chicken Song played? That’s something you need to make sure the DJ knows, because sooner or later that suggestion will come their way. And if guests are calling out for an encore, make sure the musicians know who is authorized to keep them playing. More hours often means more money. Fees for musicians vary, and it helps if the planner is up front about what they need before discussing a price. Do you want the musicians to play 50
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• David Bell Photography for just the ceremony, just the reception or both? Do they need to bring a PA? How far must they travel? Simon Spalding, of the band Tuppence, also recommends not waiting to the end of the event to pay the band. “I really appreciate it when the person responsible discreetly hands me my check in an envelope before things get started,” Spalding said. “I’m already there, I’m not going to leave … now I can relax and focus on the music.” Of course, entertainment doesn’t have to begin and end with just music. There are other options. One thing to keep in mind is that some of your guests may not know anybody else at the party but you. For those people, it’s a good idea to introduce some interactive entertainment to bring guests together. Ideas include hiring a dance instructor to teach guests how to do the meringue, polka or tango. Not only will this get people talking, but it will help bring more people out to the dance floor later. Another idea is hiring a caricaturist to draw portraits of your family and friends that they can take home. Worried some might take it the wrong way? Rent a photo booth. Everybody’s dressed up for a wedding and this will provide the perfect opportunity for them to capture a special moment with old and new friends. For something a little out of the ordinary, hire a magician to put on a show during dinner, or a fire eater to heat things up. Finally, young children sometimes fail to grasp the significance of a wedding. Providing plenty of crayons and paper is a surefire way to keeping them entertained and out of trouble, and allowing the grown-ups a little more time to act like kids again.
Printing
Spread the Word
B
efore settling down on a dress, food, entertainment, jewelry or any of the countless other decisions that go along with a wedding, the engaged couple must first decide when and where the special day will take place. Once that’s done, it’s time to start thinking about “save the date” cards and invitations. Traditionally, invitations should go out to friends and family at least six weeks ahead of time. However, when you tack on the time it takes to pick a design and get it printed, you could be adding on another month to your schedule. Part of the reason is the actual printing, while another is trying to narrow down all the design choices you can make. That’s why it’s best to decide on “save the date” cards as soon as possible. Often less formal and even playful, with options like magnets for the refrigerator or pictures of the happy couple, less stress goes into making this decision. Have fun with “save the dates” by contacting a printing company or search online for services that allow you to build your own. When using a professional printer, ask for samples of paper (to include colors, sizes, various folders, materials, weight and more), envelopes and font styles. Also ask to see the printer’s collection of graphic elements, which can range from classic decorative designs to water or beach-related decorations. A tiny embossed seashell or pair of flip-flops at the top of an invitation or in the corner of a “Thank You” card is a unique yet elegant
• Ellen Leroy Photography • Invitation by NCCOAST Communications reminder of your coastal event. Some shops have pre-embossed invitations but when ordering an embossed item from a printing company, be prepared to add at least another two weeks to your order. When thinking about your printing needs for an event or party, consider the following commonly-needed items, and although you don’t have to order everything at one time, it is a nice touch for all printed materials to maintain a consistency of style and materials: invitations, RSVP cards, envelopes, event programs, place cards, maps and “Thank You” notes. And always request a proof prior to your items being printed. Once the proof is in your hand, read it several times and then pass it on to someone else to read so you can make sure everything is print perfect.
PRINTING WITH EASE....
• Invitations • Event Programs • Menus, Notecards & more!
Call today for more information! 252.247.7442 • 252.726.3534 C oastal E vent P lanner 2010 51
• David Bell Photography
Directory of Services The following is an alphabetical listing of 2010 Coastal Event Planner advertisers and the page number of their advertisements. Make sure to let these fine area
Channel Marker Waterfront Restaurant ....................47 Chelsea Restaurant ..............................34 Class Act Catering .................................3 Clawson’s 1921 Restaurant .................35 Crab’s Claw..........................................34 Kathryn’s...............................................19 Kathy Canby Cakes .............................37 New York Deli......................................33 Picatta’s.................................................35 Village Market.......................................14 Windansea Restaurant .........................41 Your Perfect Cake.................................37
businesses know you
Dresses/Tuxedos
saw them in the
Cameo Bridal........................................22 Classics....................................................7 J. Nicholson . ........................................54 The Wedding Shop...............................14
Coastal Event Planner. Accommodations Comfort Suites ....................................40 Sheraton Atlantic Beach.......................48
Cakes & Catering A Catered Affair . .................................35 Bistro by the Sea ....................................5 52
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Flowers Albert’s Florist.........................................8 Carolina Home & Garden....................23 Sandy’s Flower Shoppe .......................10
Hair Stylists/Makeup Making Faces.........................................18
Jewelry
Crystal Coast Civic Center .................11
Bejeweled.............................................14 DP Jewelry Design . ..............Back Cover Hearne’s Jewelers . ..............................28 Stamper’s Jewelers ..............................15
Edgewater Linen...................................21 Emerald Isle Realty ............................. 43 Havelock Tourist & Event Center .........5
Limousines Diamond Limousine Service . ..............31 Twilight Limousine Co..........................31
Planning Services Bridal by the Sea ..................................45 Promised Hearts...................................47
Island Essentials.....................................55 Morehead City Country Club .............49 Morehead City Elks Lodge...................38 Nancy’s Nannies Childcare Service ....21 NC Aquarium at Pine Knoll Shores........9 NC Maritime Museum ........................29 Party Place .............................................2 Summerwinds.......................................39
Printing NCCOAST Communications..............51
Photography Bell Photography .................................26 Coastal Image Photography ................29 Ewell Video...........................................27 Hot Shot Photography..........................14 Lilly Pix Photography............................27 Picture Perfect......................................27 RD Decker Photography . ...................24 RGC Video............................................37 Scott Taylor Photography.......................2
Calypso Cottage...................................10 DeeGee’s Gifts......................................15 Tassels Shoes, Gifts & Accessories ......11
Sites, Supplies, Rentals Bogue Banks Beach Gear ....................46 Chair & Equipment Rentals ...................6 Country Club of the Crystal Coast .....12
• Mimi G. Davis Photography
Shopping & Gifts
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www.jnicholsonclothing.com
It’s not just a store... It’s an obsession!
• Largest Prom Inventory in North Carolina • Social /Evening Wear • Designer Sunglasses • Jewelry/Accessories • Vintage Couture • Casual Wear • Sale Items • Handbags • Shoes
3726 Henderson Dr. Ext., Jacksonville 910-347-2854 • 910-347-6464
Let us put the leisure back into your most important day... 888.398.8887 252.354.8887 208 Bogue Inlet Drive, Emerald Isle, NC
Free pickup and delivery!
& IslandEssentials.com
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