MO PROJECT TEAM
The project team is a group of 6 to 9 staff and/or volunteers based at the respective Member Organization. The group acts as an advisory board for the STEM Changemakers Programme Project at the MO level. It exists to offer support to the Project Lead in executing duties, providing coordination and shared decision making for the project over the course of its cycle. The members in the project team support and work closely with the Project Lead who is based in the country and are a good link between the Project Lead to MO’s wider members/leaders and vice versa. The Project Lead and MO Chief Commissioner (or delegated authority) will work in close tandem to provide leadership for this project team.
COMMITMENTS OF MO PROJECT TEAM
Attend meetings as agreed by the team. These meetings should happen either weekly, fortnightly or monthly depending on members agreement and are formal spaces to catch up on the progress of the project
Be actively engaged in project implementation through responding to communications in a timely way and provide feedback on resources and processes in both setting up and implementing the project
Execute tasks as assigned by the team or Project Lead on a rotational basis depending on different members roles, skills and interest
Make decisions about the programme such as budget allocation, approvals and requests/reports sign offs
Be accountable for the project budget and for reaching the project targets
Feed into report writing for the project helping to collect data
May need to act as a key contact person for WAGGGS STEM Programme Manager, in the absence of the Project Lead
CRITERIA
Be actively involved in your Member Organisation (e.g. National Board member, Trainer, Leader)
Open and willing to take on tasks related to the project such as planning for trainings, testing of the packs, M&E, etc.
Able to access internet when needed for communication through mails and other platforms
Is self-driven and keen to learn new skills and work collectively
Have an interest in STEM awareness and advocacy, project management or youth development
It is desirable that you know about at least one of the following areas: non-formal education, MEL, communications (including social media), partnerships, accounting & finance, and project planning, implementation & management
COMPOSITION OF PROJECT TEAM
As this team will need to make key decisions on the project, it is important that members of the association that have decision making power and are responsible for the association’s finances sit on the project team i.e. National Board members such as Chief Commissioner, General Secretary, Treasurer.
At least 2 members of the project team should be made up of young women involved in the association. As this team will be making decisions on the project on behalf of girls and young women, it is important that they are represented in this group (Please note girls and young women will also be able to contribute to the project design in the co-creation team which will be created separately consisting young girls and women)
Ideally, everyone on the team has a specific role to play. You may want to base the recruitment of members of the project team according to these different roles or work areas. Below is a suggested outline of the different roles needed on the team. Please note this list is not exhaustive, and you may identify other needs and roles on the project team.
Role Responsibilities
Communications
Monitoring & Evaluation
Administration & logistics
Finance
Programme and Training
- In charge of collecting field activities photos/stories to make sure project work is shared with WAGGGS and on association’s social media.
- Supports Project Lead in communicating with regions and following up on areas related to project progress
- Supports monitoring & evaluation activities with stakeholders e.g., conducting focus group discussions and surveys
- Support Project Lead in all things related to report writing
- Helps gather information from the regions and participating units
- Preparing and sending communication to the regions
- Arranging communication materials for the project
- Arranging logistics for training events
- Assisting MO & its regions with proper financial management of project funds
- Keeping track of project expenditure & producing quarterly financial reports
- Authorising use of project funds and ensuring project is kept within budget
- Supporting Project Lead and National Masters Trainers in design, preparation and delivering national and regional training events.
- Creating selection criteria and mobilising participants to attend training events
SUPPORT, TRAINING AND OPPORTUNITIES
Full induction into the STEM Changemakers Project from the Project Lead and STEM Programme Manager, WAGGGS. This will be done once all Project Team members have been recruited
A chance to participate in initial workshops/research to design such as co-creation and team workshops and capacity building opportunities lead by WAGGGS
Space to connect with other implementing MOs through online meetings spaces and quarterly learning sessions
Transport will be reimbursed by the MO for within Nepal and when you are implementing project activities, while expenses at other Trainings, if you were selected to participate, such as Master Trainers’ training at Sangam will be taken care of by WAGGGS
Networking, learning and sharing among the project team members and a chance to further build your career