PowerPoint 2016: 10 Tips to Master Presentations
Julio Cruz NetCom Learning www.netcomlearning.com | info@netcomlearning.com | (888) 563 8266
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Agenda
• • • •
Introduction to Microsoft PowerPoint Basic Tips Components of Your PowerPoint Home Screen Best Practices
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Introduction
• Most of us don’t get what Microsoft PowerPoint is all about. • Like any presentation tool, it is meant to enhance what the presenter is saying. It is not a tool to do all the job for the presenter. • A PowerPoint presentation needs to work with the creative constraints of short attention spans.
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First of all… Basic tips!
Keep Your Deck as Simple as Possible
Keep Each Slide to Just One Key Takeaway
Use Simple, HighQuality Graphics Often and in Place of Words
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Clean and Simple Formatting Will Take You Far
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AND THEN… www.netcomlearning.com | info@netcomlearning.com | (888) 563 8266
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Components of Your PowerPoint Home Screen
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Building the Ultimate Quick Access Toolbar • Click the white downwards-facing arrow above your ribbon. Then click “More Commands” → Choose Commands from “All Commands” → Select and add your favorite commands.
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Use the Align Function
• Highlight your desired objects → “Format” tab in the ribbon → Click “Align” → Select your preferred alignment direction → The objects will be aligned.
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Use the grids
• It’s recommended switching on grid snapping and viewing the grid, at least while you're sketching things out
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Print hand-outs
• Use the '3 slides' configuration – you'll find it in the Print dialog under the File menu
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Save Time with PowerPoint Designer
• You can also open it from Ribbon > Design > Design Ideas.
• If you don’t find it useful, go to File > Options > General. Uncheck the box that says Enable PowerPoint Designer. www.netcomlearning.com | info@netcomlearning.com | (888) 563 8266
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Save Time with PowerPoint Designer
• Designer uses cloud intelligence to analyze and highlight the most compelling portion of your images.
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Learn with Tell Me
• The Tell Me What to Do box is located above the right side of the Ribbon. Type what you want to do in this box, and PowerPoint points you to the Ribbon button that lets you do it.
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Power Search with Bing “Insights”
• Highlight a keyword and right-click to use the Bing-powered Smart Lookup in PowerPoint 2016 (Insights) to bring in search results from the web.
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Power Search with Bing “Insights”
• You can also use Smart Lookup from the Ribbon > Review tab.
General tip – try to avoid using it for image searches. Finding images to insert with the right Creative Commons license is almost impossible via the search pane. www.netcomlearning.com | info@netcomlearning.com | (888) 563 8266
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Ink Your Equations
• From the Ribbon, go to Insert > Equation > Ink Equation.
General Tip — Use the Tell Me box to quickly get to the Ink Equation editor. Type Ink in the box www.netcomlearning.com | info@netcomlearning.com | (888) 563 8266
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Smoothly Animate with Morph Transitions
• Morph Transitions in PowerPoint 2016 is designed to make animations easier. • An easy way is to duplicate the slide and then move the object on the second slide to a different place. You can also copy and paste the object from one slide and add it to the next. Then, with the second slide selected, go to Transitions > Morph
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Smoothly Animate with Morph Transitions
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Tell Beautiful Stories with Six New Chart Types • Six new charts types — Box and Whisker, Treemap, Sunburst, Histogram, (and within Histogram options, Pareto), and Waterfall – give the presenter more flexibility
General Tip — For a given set of numbers, Microsoft Office allows you to change the chart types. But ask yourself why is the chart important for the audience. If possible, simplify the data and look beyond charts.
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More Options with Preset Shapes
• Access the shapes and the Quick Styles from the Drawing group on the Home Tab. Alternatively, you can also go to the Insert tab and draw a shape. This again brings up the Shape Styles under a Drawing tab.
General Tip — The new presets with transparent and semi-transparent fills are useful for creating neat overlays over another image.
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Show Them Better with Screen Recordings
• Go to Insert > Screen Recording.
Use the Windows button + Shift + Q shortcut to stop the recording and insert the video on your current slide www.netcomlearning.com | info@netcomlearning.com | (888) 563 8266
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Present on Larger High-Def Screens • When you export your presentation as a video, you can create a file with resolution as high as 1920 x 1080 and display it cleanly on an HDTV, projector, or a computer monitor.
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Random text
• Just click inside a text box, type =rand(), then hit [Enter] to generate a passage of text, or use =lorem() to bring up some standard 'lorem ipsum' filler.
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Selection skills
• Effective PowerPoint users tend to work with the selection pane open to counter this problem. Go to Home > Select > Selection Pane to open it.
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Embed web video
• Draw a box where you'd like the video to be, go to Insert > Video > Online Video
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Use SmartArt to Give Life to Boring Bullets • Select the text box with the bullets → Under “Home” in the ribbon, Select “Convert to SmartArt” → Hover over different SmartArt options to see your bullets transformed → Select whichever SmartArt you Like
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Don't Get Caught Using an Off-Brand Shade • Select the text box you want to change → Click on the coloring format → Select the eyedropper tool → Using the eyedropper tool, hover over the color you want to mimic → When the color’s identification appears, click the color you want
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Weird Background Color in Your Photo? Here's How to Fix It.
• Click on the image you want to change → Select the “Format” tab in the ribbon → Click “Remove Background” → Fix any portions that were not perfectly removed → Click outside the image when you’re ready
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Use this Method to Ensure Polished, Professional Tables
• Select the entire data table → “Layout” tab in the Ribbon → Click “Distribute Rows” and “Distribute columns.”
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Slide Templates and Presentation Graphics for Common Concepts
• Sample Gantt Chart
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Slide Templates and Presentation Graphics for Common Concepts
• Sample Organizational Chart
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Slide Templates and Presentation Graphics for Common Concepts
• Sample Process Flow Chart
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Slide Templates and Presentation Graphics for Common Concepts
• Sample Harvey Balls Display
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Help the Audience Navigate Complexity by Driving Your Point Home
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Recorded Webinar Video
To watch the recorded webinar video for live demos, please access the link: https://bit.ly/2POxi3C
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Recommended Courses » PowerPoint Level 1 (2016/2013/2010) - Class scheduled on Oct 11 » PowerPoint Level 2 (2016/2013/2010) - Class scheduled on Oct 12 » PowerPoint 2016 Combo
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