http://www.kirklees.nhs.uk/fileadmin/documents/tender/Kirklees_-_AWMS_-_PQQ_-_v1.1__FINAL_

Kirklees PCT – PQQ – Adult Weight Management Service – v1.1

PRE-QUALIFICATION QUESTIONNAIRE (PQQ) ADULT WEIGHT MANAGEMENT SERVICE NOTES FOR APPLICANTS BACKGROUND Kirklees Primary Care Trust (“Authority”) is implementing an end-to-end weight management programme (“Programme”) for people living in Kirklees aged 16 years or over with a body mass index of 30 km/m2 (or above) and who are motivated to lose weight.

The Authority is procuring services to support the Programme under three different ‘lots’: •

Lot 1: Gateway Services o

•

Lot 2: WMS Courses o

•

It is anticipated that a single provider will provide these services It is anticipated that a number of providers will provide these services

Lot 3: MDT Courses o

It is anticipated that a number of providers will provide these services

INSTRUCTIONS This PQQ will be used to short-list a number of suitably qualified and experienced organisations in respect of each ‘lot’, which will be invited to submit a tender for this competition. The PQQ can be used to submit a bid for one or more ‘lots’ to avoid duplication of effort. Bids for each ‘lot’ will be evaluated separately.

The PQQ should be completed in the name of the organisation which hopes to be the Provider in relation to each ‘lot’ covered by the PQQ; but if reliance is to be made on the financial or technical resources of other undertakings (eg group companies or major sub-contractors), details should be given where requested. All information requested should be provided in English and in the order and format of the PQQ. It should be noted that the Authority will rely on the answers given, and any misrepresentation is likely to lead to exclusion from the tendering procedure or cancellation of the contract if one has been awarded to an organisation which was short-listed by the Authority in reliance of a material misrepresentation.

Every question should be answered. If necessary use “n/a” to indicate that a question does not apply to your organisation. If you do not understand any question, please contact the named person below, and any clarification will be provided to all applicants.

Applicants are advised that their responses may be reproduced and that no further indication or request prior to publication will be made. The Authority is subject to various public law requirements which may require it to disclose information to those within the Authority, including its auditors and inspectors. In addition, it may be required to disclose information to third parties under the Freedom of Information Act 2000 and Environmental Information Regulations, and the Authority shall be entitled to determine (at its absolute discretion) whether information is to be disclosed or published and shall not be held liable for any loss arising by the Authority disclosing or publishing such information

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Kirklees PCT – PQQ – Adult Weight Management Service – v1.1

The Authority reserves the right to seek clarification in response to any answer or to request additional information.

Note that, in order to simplify matters, there is no need to supply documentation in support of any answer. However, the Authority reserves the right to seek copies of further documentation (eg group structures, sub-contracting arrangements, accounts and policies) at a latter stage in the tendering process.

If your organisation is based outside the UK, please give the nearest equivalent to any requirement for information which makes reference to UK law or procedures.

This form should be returned by email to: james.williams@kirklees.nhs.uk The closing date for receipt of applications is: Monday 27 April 2009 at 5pm TIMETABLE The timetable below sets out indicative dates for the procurement process. If it becomes necessary to move any of the scheduled events, the timetable will be extended accordingly.

Event

When

Response Period

Issue PQQ

Thr 9 April 2009

18 days

Deadline for receipt of PQQ response

Mon 27 April (5pm)

PQQ Evaluation Process Performed

ASAP following 27 April

8 days

Issue Invitation To Tender

Tues 5 May

23 days

Deadline for Bidders to submit Bids

Thr 28 May (5pm)

Evaluation Process Commences

ASAP following 28 May

Interviews

Wed 3 June

Deadline for Bidders to submit written clarification responses

Wed 17 June (5pm)

Providers selected (if any) (Evaluation Process Ends)

Thr 25 June

10 Day Standstill Period

Until Sun 5 July (inc)

Population of Contract schedules

ASAP from Mon 6 July

Contract commences

July 2009

14 days

10 days

PQQ SELECTION CRITERIA Where an applicant is bidding for more than one ‘lot’, each ‘lot’ will be evaluated separately.

PQQ responses will be initially reviewed for completeness and a satisfactory response to Criminal Convictions questions (section D), Business Probity questions (section E) and Organisation Details questions (section A). Applicants may be excluded in accordance with regulation 23(1) of the Public Contracts Regulations 2006 (“Regulations”).

Next, the applicant’s ‘Economic and Financial Standing’ will be assessed in accordance with the criteria and weightings set out below: Page 2 of 12

Kirklees PCT – PQQ – Adult Weight Management Service – v1.1

PQQ Assessment Criteria – Economic and Financial Standing: Financial position (eg having regard to the risk to the project of provider’s insolvency and any support available from parent organisations or third parties) Financial structure (eg availability of cash/liquidity/gearing)

Weighting 25 30

Operating performance (eg efficiency/profit margins)

25

Financial capacity & dependency (eg turnover vs value of ‘lot’)

20

TOTAL

100%

In order to satisfy the Authority’s minimum standards regarding ‘Economic and Financial Standing’, applicants must: •

commit to put in place required levels of insurance/self-insurance; and

•

score 65% or more.

Next, the applicant’s Technical or Professional Ability will be assessed in accordance with the criteria and weightings set out below: PQQ Assessment Criteria – Technical or Professional Ability: Organisation’s ability/capacity to deliver services comparable to those required by the relevant ‘lot’ (having regard to the Organisation’s principal business activities; technical ability and professional qualifications; number of staff employed (including in relation to services similar to the relevant ‘lot’) and measures for ensuring quality) The Organisation’s track record of delivering services comparable to those required by the relevant ‘lot’ (having regard to the Organisation’s references) TOTAL

Weighting 40

60 100%

In order to satisfy the Authority’s minimum standards regarding ‘Technical or Professional Ability’, applicants must score 65% or more.

Those applicants that are not excluded in accordance with Regulation 23(1) and which satisfy all the Authority’s minimum criteria set out above shall proceed to the Invitation to Tender stage.

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Kirklees PCT – PQQ – Adult Weight Management Service – v1.1

A.

ORGANISATION DETAILS

Please provide the following details: Registered (ie formal) name of the Organisation Business or trading name (if different) Type of Organisation (eg private limited company, partnership, sole trader, etc) Registered address Correspondence address (if different from above) Registration number (as company, charity, housing association etc) VAT number Website address (if any) Does the Organisation wish to rely on the financial or technical resources of other undertakings (eg group companies or subcontractors) in order to establish its suitability to perform the Contract. If “yes”, please provide full details.

Contact name Contact’s position/title Contact’s telephone number Contact’s fax number Contact’s email address Does the Organisation wish to submit a bid for Lot 1: Gateway Services?

Yes / No

Does the Organisation wish to submit a bid for Lot 2: WMS Courses?

Yes / No

Does the Organisation wish to submit a bid for Lot 3: MDT Courses?

Yes / No

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Kirklees PCT – PQQ – Adult Weight Management Service – v1.1

B.

ECONOMIC AND FINANCIAL STANDING

What was your Organisation’s overall turnover in the last two years of trading (if applicable)?

£.................for year ended ___ / ____ / _______

What was the percentage of that overall turnover, in respect of the work or services which are of a similar type to the Contract?

LOT 1:

(Please provide details for each ‘lot’ that your Organisation is bidding for.)

£.................for year ended ___ / ____ / _______ ...............% for the first year ...............% for the second year LOT 2: ...............% for the first year ...............% for the second year LOT 3: ...............% for the first year ...............% for the second year

What was your Organisation’s pre-tax profit (or loss) for the last two years

£.................for year ended ___ / ____ / _______

What was your Organisation’s net worth / shareholders funds (or net liabilities) at the date of the latest accounts?

£................. at ___ / ____ / _______

What is your present cash and credit position?

£…….. cash (overdraft) at ___ / ____ / _______

£.................for year ended ___ / ____ / _______

Available credit facility £…….. at __/__/____ Has your Organisation met the terms of its banking facilities and loan agreements (if any) during the past year?

Yes / No (explain why not & what has been done to put things right)

Has your Organisation met all its obligations to pay its creditors and staff during the past year?

Yes / No (explain why not)

What is the name and branch of your bankers who could provide a financial reference, and please supply details of a contact who is familiar with your banking arrangements?

If asked, would you be able to provide at least one of the following: A copy of your most recent audited accounts (for the last two years if this applies)

Yes / No

A statement of your overall profit & loss account and cash flow for the most recent year of trading

Yes / No

A statement of your cash flow forecast for the current year and a bank letter outlining the current cash and credit position

Yes / No

If your Organisation wishes to bid, it must commit to putting in place the required levels of insurance/self-insurance.

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Kirklees PCT – PQQ – Adult Weight Management Service – v1.1

Required levels are as follows: £10m Employers Liability Insurance, or a comparable level of self-insurance £5m Public Liability Insurance, or a comparable level of self-insurance £2m Professional Indemnity Insurance* (*In addition, the Authority reserves the right to assess whether an Organisation’s proposed model for delivering services under any ‘lot’ warrants an increased level of Professional Indemnity Insurance. If so, the Authority shall consult with that Organisation and may require that Organisation (if it is successful in this tender) to increase its level of Professional Indemnity Insurance in line with that assessment.)

Please provide details of your Organisation’s current limits of indemnity in respect of the following: (For each, please state whether the insurance is for “any one occurrence” or “in the aggregate”.

Also please provide the policy number and expiry date.)

Employers liability

£................

Policy number: Expiry date:

Public liability

£................

Policy number: Expiry date:

Professional indemnity

£................

Policy number: Expiry date:

Other (Specify)

Type of insurance: £................

Policy number: Expiry date:

If your Organisation is successful in this tender exercise, do you commit to purchasing the required level of insurance prior to entering into a contract with the Authority?

Yes / No

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Kirklees PCT – PQQ – Adult Weight Management Service – v1.1

C.

TECHNICAL OR PROFESSIONAL ABILITY

Please summarise the principal business activities of your Organisation.

Please summarise your Organisation’s technical ability/professional qualifications in respect of services which are similar to the relevant ‘lot’.

(Please provide details for each ‘lot’ that your Organisation is bidding for.)

LOT 1: LOT 2: LOT 3:

How many staff does your Organisation employ?

How many staff does your Organisation employ in respect of the work or services which are of a similar type to the Contract?

(Please provide details for each ‘lot’ that your Organisation is bidding for.)

Please provide outline details of three contracts which you have undertaken/completed in the last three years and which demonstrate your skills, efficiency, experience and reliability.

(Please provide details of three contracts in respect of each ‘lot’ that your Organisation is bidding for. You may provide the same referee in relation to two or more ‘lots’, if this is relevant.)

Those details should indicate whether or not the same management and supervisory personnel and resources will be brought to bear on the Contract and if not, any material changes.

The Authority will require sufficient details to be able to take up references relating to those three contracts and contact may be made without further approval from you.

LOT 1: LOT 2: LOT 3: (Please provide 3 references for each ‘lot’ that your Organisation is bidding for.)

Referee 1: Contact name: Telephone: Email: Start/end dates of contract: Summary of work (inc details of Organisation’s skills, efficiency, experience & reliability): Value: Referee 2: Contact name: Telephone: Email: Start/end dates of contract: Summary of work (inc details of Organisation’s skills, efficiency, experience & reliability): Value: Referee 3: Contact name: Telephone: Email: Page 7 of 12

Kirklees PCT – PQQ – Adult Weight Management Service – v1.1

Start/end dates of contract: Summary of work (inc details of Organisation’s skills, efficiency, experience & reliability): Value: Please provide details of your Organisation’s quality attestation registrations (if any) – for example under ISO9001 or equivalent.

If your Organisation has no formal externally approved quality system, please confirm that you do have a documented quality system which we can review or explain why you think you do not need any such system.

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Kirklees PCT – PQQ – Adult Weight Management Service – v1.1

D.

CRIMINAL CONVICTIONS

Note: Failure to disclose information relevant to this section may result in your Organisation’s exclusion from this competition.

Does your Organisation or any of your Organisation’s directors, partners or anyone in an equivalent position e.g. any other senior managers “who (have) powers of representation, decision or control” in respect of this current tender, have any convictions relating to any of the offences covered by Regulation 23(1)?

Yes (provide details) / No

(For ease of reference, a copy of these offences are listed in Appendix 1 to this PQQ.)

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Kirklees PCT – PQQ – Adult Weight Management Service – v1.1

E.

BUSINESS PROBITY

Please indicate whether or not any of these factors apply to your Organisation (or any of its directors/partners or anyone in an equivalent position e.g. any other senior managers “who (have) powers of representation, decision or control” in respect of this current tender) or any group company, sub-contractor or other undertaking to be relied upon in relation to the Contract.

Note: Failure to disclose information relevant to this section may result in your Organisation’s exclusion from this competition.

Is in a state of bankruptcy, insolvency, compulsory winding up, receivership, composition with creditors or subject to relevant proceedings

Yes (provide details) / No

Has been convicted of a criminal offence related to business or professional conduct

Yes (provide details) / No

Has committed an act of grave misconduct in the course of business or profession

Yes (provide details) / No

Has not fulfilled obligations related to payment of social security obligations

Yes (provide details) / No

Has not fulfilled obligations related to payment of taxes

Yes (provide details) / No

Is guilty of serious misrepresentation in supplying information

Yes (provide details) / No

Is not in possession of relevant licenses required to operate its business or deliver the Contract or has no membership of an appropriate organisation where required by law

Yes (provide details) / No

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Kirklees PCT – PQQ – Adult Weight Management Service – v1.1

F.

HEALTH & SAFETY AND EQUAL OPPORTUNITIES

Does your Organisation have a written health and safety at work policy?

Yes / No

Does your Organisation have a health and safety at work system? (“System” means processes and procedures to ensure that the subject is properly managed. This includes making sure that legal requirements are met.)

Yes / No

If “No” to either of the above, please explain why. (If not based in the UK, please give your nearest equivalent.)

Does your Organisation have a written equal opportunities policy, to avoid workforce discrimination?

Yes / No

If “No”, please explain why. (If not based in the UK, please give your nearest equivalent.)

G.

UNDERTAKING

I declare that I have the authority to complete this PQQ on behalf of the Organisation and that the answers give are, to the best of my knowledge and belief, correct.

I understand that the Authority will rely upon this information when assessing the suitability of the Organisation to be invited to tender for the Contract.

I also understand that the Authority may have to disclose the information provided in response to its public law obligations (eg in response to a request made under the Freedom of Information Act 2000).

I have contacted all the named persons for whom information is supplied and they have agreed to cooperate fully and promptly in response to a request from the Authority for further information related to this application.

Name: Position: Date: Telephone number & extension: Mobile: Email:

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Kirklees PCT – PQQ – Adult Weight Management Service – v1.1

Appendix 1 Offences listed in Regulation 23(1) (a) conspiracy within the meaning of section 1 of the Criminal Law Act 1977 where that conspiracy relates to participation in a criminal organisation as defined in Article 2(1) of Council Joint Action 98/733/JHA; (b) corruption within the meaning of section 1 of the Public Bodies Corrupt Practices Act 1889 or section 1 of the Prevention of Corruption Act 1906; (c) the offence of bribery; (d) fraud, where the offence relates to fraud affecting the financial interests of the European Communities as defined by Article 1 of the Convention relating to the protection of the financial interests of the European Union, within the meaning of— (i)

the offence of cheating the Revenue;

(ii)

the offence of conspiracy to defraud;

(iii)

fraud or theft within the meaning of the Theft Act 1968 and the Theft Act 1978;

(iv)

fraudulent trading within the meaning of section 458 of the Companies Act 1985;

(v)

defrauding the Customs within the meaning of the Customs and Excise Management Act 1979 and the Value Added Tax Act 1994;

(vi)

an offence in connection with taxation in the European Community within the meaning of section 71 of the Criminal Justice Act 1993; or

(vii)

destroying, defacing or concealing of documents or procuring the extension of a valuable security within the meaning of section 20 of the Theft Act 1968;

(e) money laundering within the meaning of the Money Laundering Regulations 2003; or (f) any other offence within the meaning of Article 45(1) of the Public Sector Directive as defined by the national law of any relevant State.

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