Family Planning Tasmania Annual Report 2011/12

Annual Report 2011–2012 Family Planning Tasmania

Celebrating 40 g years of carin for Tasmanians

Contents

Our Supporters Family Planning Tasmania acknowledges the generous support of the Tasmanian Department of Health and Human Services and the following organisations:

2

Chair’s Report

3

CEO’s Report

4

Governance

5

Board Members

6

Our Mission

7

Strategic Planning

8

Advocacy: Making our voice heard

12

Educational Services

16

Clinical Services

18

Finance Report

27

Miriam Court Tribute

27

FPWA Scholarship

28

Life Members

Chair’s Report Susan Wallace There is a saying these days that ‘40 is the new 30’ but as FPT moves into its ruby years, the organisation is justifiably proud of its longevity, wearing its age with pride. FPT’s accomplishments over the past four decades and the thousands of Tasmanians that have benefited from our clinical and educational services in that time are testament to the good life the organisation has lived and the promise of much more to come.

And we will not rest on our laurels! We know there is still work ahead of us. For, as long as access to contraception remains difficult in remote and regional areas, termination of pregnancy remains in the criminal code of this state, Tasmania has such a high rate of teen pregnancy and frightening statistics of Chlamydia infection, and there are obstacles in the path of Tasmanian schoolchildren accessing high quality, sequential and comprehensive sexuality and relationships education, Family Planning Tasmania has a role and a mission.

Our ability to adapt is vital and our new Strategic Plan sets a roadmap for greater service delivery in areas of greatest need using new technologies and developing partnerships with like-minded organisations. Activities this year have built on the already strong foundation FPT has as it moves into its 40th year of delivering quality services to Tasmanians.

In particular this has meant strengthening governance at a Board level.

A renewed Board, comprehensive risk management plan and dynamic framework are now in place and we have strengthened internal controls, accounting and reporting.

FPT’s core funding from Population Health was renewed for a further three years and expanded to include teen pregnancy programs and a North-West regional strategy that were previously non-core project grants.

The requirements of our funding, reporting and continuous quality improvement became more stringent during the year and I acknowledge the major work CEO Glenn Campbell and his management team undertook to achieve this essential outcome.

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FA M I LY P L A N N I N G TA S M A N I A

We are extremely pleased FPT’s efforts received compliments from the department for the high quality of FPT’s reporting and analysis.

In large part these compliments resulted from a significant financial improvement, seen in our much improved financial statements included with this report. We still have a way to go, but have achieved a strong financial turnaround.

Sadly this report includes the task of commemorating the passing of one of our longest serving Board Members, Miriam Court.

Miriam not only gave 26 years of her time to FPT, she also gave of herself fully. Personally, she taught me invaluable aspects of the history, culture and ethos of the organisation and I know she did the same for many others. A full tribute to Miriam is included in this Report.

I would like to close by thanking our dedicated Board Members – those who have left us this year, those who continue and those who have just started. All of their time is voluntary and they give much of it to FPT.

CEO’s Report

2011 2012

Glenn Campbell This year the focus for FPT has been squarely on building strength in all areas including governance, growth in clinic usage and consistency and quality assurance of education activities.

Importantly FPT faced the challenge of gaining renewal of our core DHHS grant in the context of increasingly stringent reporting requirements, sector-wide funding cuts and increasing obligations. We met that challenge as a strong and unified team.

In large part this was the result of a significant financial turnaround in the organisation reducing our deficit from $283,601 in 2010/11 to just $17,000 in 2011/12 and significant changes and initiatives. Clearly there is still work to be done in this area, but we are well on our way to a breakeven result.

FPT has also regained our public voice during the past 12 months. This voice is being heard not only in the media, in which we have featured consistently during the past year, but also in the corridors of power.

We have been advocating for much needed reform to termination of pregnancy legislation in the State. A formal party position for reform led by the Minister for Health should see change early next calendar year.

One of the primary reasons for FPT’s founding in 1972 was the vacuum in relationship and sexuality education provision in Tasmanian schools. FPT has at long last achieved its goal of the State Government curriculum requiring this content in all State schools with a recent announcement by the Minister for Education.

FPT has advocated, advised and been consulted on this issue throughout the past 12 months, in particular gaining public mention by the Minister as one of the key organisations involved. We now look forward to assisting schools as they transition to the new curriculum during the next two years.

programs in the Derwent Valley and Burnie. We have also had a banner year for our disability counselling and education services culminating in representation on, and chairmanship of, the National Disability Special Interest Group (DSIG).

At State level FPT is present on a growing list of committees and regional action groups, significantly this presence includes the Statewide Sexual and Reproductive Health Strategy Consultative Committee, the Making Choices II Teen Pregnancy Taskforce and Board membership of leading social service representative group TASCOSS. In terms of clinical service delivery, our three main clinical sites have shown significant growth in the priority client group areas outlined by our core-funding contract (under 25s, Indigenous and CALD) and as part of a three year strategic initiatve have broadened our services to include men’s health and ante natal care.

People management systems have been significantly enhanced with a formal Performance Development Process implemented and all role descriptions reviewed and redeveloped. This ensures team members are clear about their roles and expectations. Contributions can be rewarded and outstanding performances acknowledged. In our Hobart clinic all client files have been scanned and are now stored electronically further supporting client privacy as well as lessening overall costs and reducing our carbon footprint.

All of the change, vitality and renewal we have experienced would not have been possible without the tireless efforts of our clinical, educational and administration staff as well as our dedicated volunteer Board Members. I thank them all for their hard work and continued support.

Overall 2011/12 has been a buoyant time for FPT – an excellent launching pad for celebrating this vital organisation’s next 40 years of service, activism and caring for Tasmanians.

This adds to the many achievements we have had in the educational area this year including gaining major Tasmanian Community Fund support for teen pregnancy reduction A N N U A L R E P O R T • 2 0 11 – 2 0 1 2

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GOVERNANCE FPT recognises the profound importance of strong governance in the not for profit sector and has worked throughout 2011/12 to build on the foundation laid in the preceding year. The bar is constantly being raised in this area with the new Australian Charities and Not-For-Profit Commission (ACNC) just one example of the growth in expectations of boards.

Not content to merely meet expectations, FPT has worked to reach requirements and exceed them during the past Financial Year. In part this has been accomplished through the Board identifying skills gaps and then targeting new board recruits with specific expertise to fill each portfolio.

The Board has reviewed its formal governance policy to focus on best practice governance, a Board calendar is in place for the Board and its committees and Board processes, minutes, actions,

have a strong understanding of the organisation’s mission, history and values and are up to speed and able to contribute effectively as soon as possible after being appointed.

During the Financial Year, the Board also undertook a Policy Review to ensure FPT is operating as effectively as possible. A key element of this was the development and implementation of a comprehensive and best practice Risk Management Framework based on the AS/NZS ISO 31000 standard.

Not content to merely meet expectations, FPT has worked to reach requirements and exceed them during the past Financial Year. agendas and decision making processes are continually reviewed against emerging best practice, especially in light of recent high court findings on practices and responsibilities of directors.

Importantly, we have redeveloped our induction process for Board Members.

This ensures new Board members

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Board reporting is now fully integrated with the Outcomes and Strategies of the FPT Strategic Plan 2012—15, increasing accountability and ensuring core objectives are addressed and met.

Strengthening internal processes The organisation’s operational processes have also been strengthened during the year. Most notable, are the immense improvements seen in FPT’s accounting and reporting processes including a new budgeting system, implementation of accrual accounting, full overhead allocation and grant accounting, project reporting and cash flow and financial forecasting implemented and reported to the board every month. A full set of scorecard reports has also been developed to closely manage our performance in implementation of the Strategic Plan.

A complete audit of all technology systems, data security and disaster recovery was undertaken with the entire system reviewed and replaced during 2011/12 to ensure we are working as efficiently as possible and ensuring the security of client records.

Board Sub-Committees Building on their establishment last year, all Sub-Committees have reviewed and had full Board approval of their Charters and are operating effectively. The SubCommittees are Finance, Audit and Risk Management and Remuneration and Nomination, with a Medical Advisory Committee to be recruited in the next financial year.

ments immense improve ing and in FPT’s account sses reporting proce

Board Members Susan Wallace, Chair Joined 2007

Pauline Camm, Deputy Chair Joined 2011

Nick Abbott, Public Officer, Treasurer Joined 2012

Jonathan Jackson Joined 2004

Susan is the Chief Executive Officer of the Asbestos Free Tasmania Foundation, a notfor-profit, community based organisation. Prior to joining AFTF she was Campaigns and Education Manager at Unions Tasmania and has also worked in the media.

Pauline Camm works in a senior role in the university sector in the area of people management. She has also taught in various age sectors and worked interstate where she specialised in strategic people management.

Nick is General Manager of Tasmania’s largest law firm and leading legal practice, Page Seager Lawyers.

Prior to this role, he was Chief Financial Officer and Company Secretary for Webster Ltd.

Miriam Court Joined 1986

Lea Symonds Joined 2012

Moya Fyfe Joined 2011

Alison Horch Joined 2012

Miriam practiced as a solicitor in Hobart for 24 years, specialising in Family Law, including Children’s Representation. In the past few years she provided legal services to the Department of Health and Human Services, specialising in cases of child abuse and neglect.

Lea is managing director of Personal Strengths, an organisational development consultancy working with groups to improve performance and build relationships. With an education, psychology and business background, Lea held senior roles in education, financial services and banking.

Moya is a Chief of Staff to the University of Tasmania ViceChancellor. She has extensive experience in public affairs, media management and stakeholder relations.

Growing up in regional Tasmania has greatly influenced what Alison stands for. Her background is in education – college, primary, special education and now vocational education and training. Alison currently holds the position of Workforce Sector Leader with the Tasmanian Polytechnic.

Jonathan is a Partner at Rooke Wray & Jackson. He has a Bachelor of Commerce degree from the University of Tasmania and is a member of the Institute of Chartered Accountants in Australia.

Sub-committee membership: Finance, Audit & Risk Management: Nick Abbott (Chair), Jonathan Jackson, Lea Symonds

Remuneration & Nominations: Susan Wallace (Chair), Pauline Camm, Moya Fyfe, Lea Symonds A N N U A L R E P O R T • 2 0 11 – 2 0 1 2

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OUR MISSION Family Planning Tasmania’s Mission is to provide:

We will achieve our Mission by: • becoming a true trusted partner

• high quality, non-judgmental, clinic services that value individuals and support Tasmanians with the aim of improving the sexual and reproductive health of our communities • up-to-date, evidence-based skills and knowledge that positively influence the behaviour and values of young people, their carers and educators • promotion in the community of healthy, non-judgmental attitudes and behaviours regarding sexuality

• implementing best practice processes • being a strong advocate • being a recognised expert organisation • becoming a nationally recognised leader in service provision

Our people The success of our Mission depends on having the best people, supported by a strong, positive culture, working with clear strategies to achieve shared aims.

• providing comprehensive services Statewide to our key target groups • having a culture that is built to last

• reliable, expert guidance and advice to government and community leaders.

Family Planning Tasmania Board Susan Wallace (Chair) Pauline Camm (Deputy Chair) Nick Abbott (Treasurer) Miriam Court Jonathan Jackson Moya Fyfe Lea Symonds

Sub Committees Remuneration and Nomination

Chief Executive Officer Glenn Campbell

Manager Education, Training and Health Promotion Allison Bligh

Clinical Services Manager Kim Macdonald

Senior Education, Training and Health Promotion Officer Christy Measham

Accountant Pip Geard

Operations Manager Kimbra Jones

Senior Medical Officer Jenny Presser

Marketing/Fundraising Officer Nic McBride

Doctors Susan Carruthers Hannah Chapman Amy Edler Alison Edwards Angela Forrest Jane Gorman Jane Hampson Miranda Hudson Mandy Lo Frank Meumann Kathryn Ogden Alex Smith Laura Reid Anna Ritchie Laura Wood

Receptionists/ Admin Janet Britton Julie Downie Rebecca Holman Liz Ling Tanya Mail Jo Weldon

Finance, Audit and Risk Management Medical Advisory

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Education, Training and Health Promotion Officers Carolyn Bennett Rachel Gowland Jen Lawes Barbara McMullen, Disability Karen Rossendell

Nurses Debbie Croft Jess Goddard Lisa Haas Caro McKenzie Judy Smyth Virginia Thorold-Smith Cath Tregaskis Kate Wilde

2011 2012

STRATEGIC PLAN FPT has a strong, well researched, measurable Strategic Plan 2012—15 that guides our activities and provides clear goals and accountability.

The Strategic Plan was developed through the Financial Year 2011/12 using the 2011 Strategic Structural and Cultural Review as its starting point. All recommendations from the Review were adopted including a new organisational structure (see facing page).

A thorough, consultative process, informed by research, then led to the final document against which all activity in the organisation is now reported.

A best practice project planning methodology has also been implemented to enhance and guide the execution of the strategy.

2011 strategic review business risk profile

situational analysis: swot and pestle

Strategic planning 2012/2015

trends + directions external environment Board, mgt and staff aspirations

strategies + scorecard 2012

board review board evaluate discuss review

implementation plan

board approval

A N N U A L R E P O R T • 2 0 11 – 2 0 1 2

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Advocacy: Making our voice heard Our strategic aims:

credible positions

media presence

One of FPT’s core activities is to advocate for change, reform and improvement of legislation and government policies.

As the only non government, clinical and educational service provider in the sexual health and relationship area, Tasmanians depend on FPT to continue to fight for progress in areas that directly affect our clients.

In 2011/12 this meant taking on numerous crucial issues with carefully prepared, well thought out, evidence based strategies that provide decision makers with rational, well founded arguments that support our recommendations.

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Our decades of experience allowed us to provide strong, evidence based recommendations for delivery of the sexual health and relationships segment...

State education

National education

We have lobbied for inclusion of sexual health and relationship education within the State curriculum since FPT was first established in 1972. Our expertise and experience in formulating effective curricula that is age and developmentally appropriate, cumulative and consistent saw us sitting at the table as the key external adviser with the Department of Education as it designed its first ever curriculum guidelines in this area. The announcement that all schools would teach relationships and sexual health to children in grades K through 12 was a proud victory for FPT.

FPT also had its say on the national stage with a submission to the Australian Curriculum, Assessment and Reporting Authority’s (ACARA) Draft National Curriculum: Health and Physical Education consultation process.

Our decades of experience allowed us to provide strong, evidence based recommendations for delivery of the sexual health and relationships segment, particularly regarding which topics were age and developmentally appropriate in which grades.

But our work in this area is anything but done! We are now involved in assisting schools and teachers develop the skills to deliver the curriculum and adapt it to their community’s specific needs.

We look forward to realising the fruits of our long labour in this area as the State curriculum is introduced during the next two years.

The announcement that ACARA would deliver discussions about body changes in years 5 and 6 brought a loud and vibrant debate to web sites, radio and newspapers around the State with FPT congratulated by many commentators on its delivery of this information to Tasmanian students. FPT is also part of a consortium with Family Planning Victoria to translate the national curriculum.

A N N U A L R E P O R T • 2 0 11 – 2 0 1 2

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“Kudos to you Family planning, keep up the good work!”

Posted by Forde Montgomery, The Mercury Online

Termination of Pregnancy

Sex Workers

This emotive issue continues to be tackled by FPT. Issues of accessibility to legal, safe services by remote, rural and low income Tasmanian women remains an enormous hurdle. With abortion illegal without the consent of two medical practitioners, women are left facing countless social, economic and access barriers to the full range of options.

With the support of Scarlet Alliance, FPT made a well-researched submission to the Attorney-General’s call for comment on reform to Sex Industry legislation.

FPT formed a vital partnership with others in the sector to put our recommendations to the Minister for Health. We achieved great success resulting in the formalisation of a shared Labor/Green party policy position to put forward a Bill removing the provisions from the Crimes Act. We will do our utmost to finally see reform in this area that will give all Tasmanian women control over their own fertility.

Current laws prohibit sex workers from sharing premises and therefore providing support, safety and information to each other. The legacy has been an industry that operates without the safeguards all other Tasmanian workers enjoy under industrial and occupational health and safety legislation.

FPT argued that in addition to the consequences to sex workers themselves, legislation needs to be reformed to recognise the rights of people with disabilities. Many lack the personal means for negotiating a satisfying sexual relationship and are entitled to express their sexuality safely and with dignity by accessing sex workers either on their own or with the assistance of a carer.

Reforms to Sex Industry legislation are expected in the 2013 Parliamentary year.

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Media activity FPT was in great demand from the media during the latter half of 2011/12, providing commentary on subjects as diverse as safe sex for the over-40s set to a call for condom machines in school washrooms.

Opening our doors FPT also hosted many guests this year, opening our doors to politicians, Government representatives, interest groups and others who had been unaware of the breadth of the services we provide.

Our visitors did not fail to be impressed by the quality and capacity of our staff and the sheer volume of services FPT provides to Tasmanians. We will continue to build these relationships to a level of ‘true trusted partner’ around the State over the next year.

Above: CEO Glenn Campbell with Elise Archer, MHA Top: Manager Education Allison Bligh with Andrew Wilkie, MHR

A N N U A L R E P O R T • 2 0 11 – 2 0 1 2

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Educational Services Our strategic aims:

presence in all schools

professional development provider

Education‌ by the numbers 4400 4715

432

671

67

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number of free condoms sent to young rural Tasmanians (Jan–Jul 2012) number of primary school students who benefited from our Growing Up Program Statewide number of professionals and parents who attended FPT professional development programs Statewide number of clients with disabilities, their parents/carers and professionals benefiting from our services number of professional training hours through our Indigenous Early Childhood Development program

FA M I LY P L A N N I N G TA S M A N I A

disability service provider

FPT Educational services have had a landmark year with the realisation of a 40-year goal: Government support for all schools to deliver sexuality and relationships education in a consistent, age and developmentally appropriate manner.

FPT has been delivering this very curriculum to Tasmanians since 1973, laying the groundwork of thinking in this area for three generations of school children.

It is a definitive step towards a society that is beginning to understand that effective selfprotection starts with respectful relationships and the open embracement of human diversity.

Overall, our educational programs have been in high demand during the past 12 months, whether through oneoff calls to our educators for advice on handling difficult issues or participation rates in our diverse set of programs.

Condoms Free 4 u

Total number of condoms sent to postcodes:

South 238

West 20

North West 417

South West 203 North 213

Our innovative Condoms Free 4 u program has had a great year with 1100 condom/ lube packs sent to young Tasmanians in rural and remote areas in the past six months alone. The program provides four free condoms in response to an SMS. The program has received regular coverage from the media and its success has resulted in it being chosen for formal evaluation by the Department of Health to identify lessons for the sector and areas for enhancement and unmet need.

Growing Up Program (GUP) GUP continues to be the sexual health and relationships curriculum of choice for Government school children and many private and independent schools. As we are able to tailor the program to suit the individual needs of each academic community, our educators build trust and rapport with teachers, children and parents, all of which assists students to apply their learnings in all aspects of their lives.

All of our Education and Health Promotion Officers are trained to deliver this core program and we now have educators in every region of the State, ensuring consistency, our full range of services and local knowledge and relationships.

A N N U A L R E P O R T • 2 0 11 – 2 0 1 2

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RASH decisions FPT’s Indigenous Early Childhood Development (IECD) project known as RASH decisions had a banner year with many exciting achievements. This program, which is designed to deliver bespoke relationship and sexual health education to Indigenous and Aboriginal and Torres Strait Islanders was recently renewed for a further three years.

RASH has also received recognition nationally through the Tasmanian Government’s choice to put it forward as worthy of evaluation by the Federal Government’s national quality assurance team. It is one of only 15 projects nationwide to be chosen for this first phase of the evaluation and consultation process. Our work in this area is recognised nationally through memberships on the National Aboriginal and Torres Strait Islander Special Interest Group.

Aboriginal worker professional development FPT also hosted a week’s worth of professional training for social sector workers in the ATSI community. The Mooditj training program developed

by Family Planning Western Australia was delivered to 32 workers. Mooditj is a sexual health and positive life skills program for Aboriginal young people aged 10—14 years that helps young people learn about: identity; puberty; emotions and feelings; relationships and sexual health. Mooditj Leader Training gives participants an experience of the Program as a group member and prepares them for running Mooditj with Aboriginal youth. FPT delivered four sessions to six classes at the Jordan River Learning Centre and assisted Tasmanian Aboriginal Centre (TAC) to deliver Mooditj programs.

Disability services FPT continues to lead Family Planning organisations throughout Australia in the area of service delivery to persons with disabilities, their families and carers.

Not only are our staff heavily involved in the Sexual Health & Family Planning Australia (SHFPA) Disability Special Interest Group (DSIG) (we both Chair the group and have a representative on it), but our services are in demand in other States.

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Making Choices: Teen Pregnancy In 2011/12 our education services were augmented greatly by the addition of fulltime educators in the high teen pregnancy areas of Burnie and the Derwent Valley.

Both areas have teen pregnancy rates three times the national average.

Teen pregnancy is a significant long-term social issue in Tasmania with longitudinal studies showing that women in this age group tend to have poor social outcomes with regard to overall health, education and employment.

Teen pregnancy is a significant long-term social issue in Tasmania with longitudinal studies showing that women in this age group tend to have poor social outcomes with regard to overall health, education and employment.

Both educators are funded by the Tasmanian Community Fund. FPT is taking an innovative approach of developing a strong local coalition to understand local issues and develop local solutions. FPT brings expertise and models of success from overseas and other states along with clinicians and educators to deliver the initiatives developed.

In addition to working at the ‘coal face’, FPT also has strong representation on the Making Choices II Taskforce, a high level, strategic collaboration of Government, notfor-profit and private sector representatives working together towards reducing the teen fertility rate in the State.

A N N U A L R E P O R T • 2 0 11 – 2 0 1 2 1 5

Clinical Services Our strategic aims:

clinics at capacity

new outreach clinics

Clinical services… by the numbers 8704 30mins 2351 388

24 21

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number of appointments at our clinics in 2011/12 average time spent with each client number of STI checks undertaken number of Implanon and IUD insertions average age of our clients number of doctors and nurses employed by FPT

FA M I LY P L A N N I N G TA S M A N I A

Our specialisation in sexual health and relationships means FPT provides an excellent alternative for clients who prefer not to attend their family doctor for these services.

Growing our services We have worked on increasing our scope of practice clinical hours and geographic locations to ensure as many Tasmanians as possible are able to benefit fully from the specialised services we provide.

FPT remains one of a decreasing number of bulk billing clinics in the State, making us an attractive and accessible option for low socio-economic clients and young people.

In particular our practice is broadening to include: Men’s health – while males are 50% of the population they make up less than 1% of our clients!

We appointed a male doctor at our Glenorchy clinic. Dr Frank Meumann specialises in fertility issues, relationship counselling and male sexual health. A men’s health clinic is now offered every alternate Friday afternoon. This service will be expanded to our other clinics in 2013/14.

Ante natal care – there are no bulk billing clinics that provide ante natal care which can only be found in private practice. FPT has invested in appropriate technology and staff development to expand its service delivery in this area to assist younger mothers and those in low socio-economic circumstances.

Outreach clinics We continued to run our successful outreach clinics in The Link (Hobart), Pulse (Glenorchy) and at Claremont College throughout 2011/12. We continued to build partnerships to expand coverage into: Clarence Integrated Care Centre Geeveston Clinical services has also established a unique relationship with Aboriginal groups, leading to a successful outreach clinic in the Huon Valley in association with the South East Tasmanian Aboriginal Corporation (SETAC). Due to the success of this clinic we have been approached by the Geeveston Child and Family Centre to run a similar service for the far South covering Franklin to Southport and Lune River.

Professional training FPT is the partnered training organisation for the State for all doctors to be trained in Implanon insertion and removal.

Medical student placements in Launceston and Hobart remain popular with time at our clinics augmenting their ‘community pracice’ experience.

CEO Glenn Campbell, Nurse Kate Wilde and Graeme Sturges, MHA

Health promotion

Best practice equipment

As part of the SETAC clinical services at Cygnet and establishing clinical services at Geeveston an FPT nurse attended educational sessions at Geeveston and Dover High Schools. This saw her a build rapport with students to break down barriers to attending future clinics.

With the assistance of monies from the Premier’s Discretionary Fund all of our clinics now have state-of-the-art, life saving defibrillators. This supplements existing First Aid equipment, allowing anyone to follow the machine’s audible instructions to resuscitate someone who has collapsed. This type of equipment is all part of ensuring our clinical services remain at the forefront of service delivery.

Educational Services ran sessions with ‘young mums’ groups in Glenorchy in partnership with an FPT nurse. They provided information on breast feeding and contraception after childbirth.

UTAS medical students have supported education staff to deliver schools based programs by providing an extra level of experience when speaking to school aged children. This supports FPT’s aim to provide evidence-based services. And collaborating with young medical students provides a peer education element that enhances the age appropriateness of our delivery for the overall benefit of students. It also provides valuable role models to our young clients.

A N N U A L R E P O R T • 2 0 11 – 2 0 1 2

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2011 2012

Finance Report

The financial accounts of Family Planning Tasmania Inc. for the financial year ended 30th June 2012 are submitted for adoption by the Annual General Meeting.

The Board members at the date of this report are:

Principal Activities

• Susan Wallace (Chair)

The principal activities of the Association during the financial year were:

• Pauline Camm (Deputy Chair) • Nicholas Abbott (Treasurer) • Jonathan Jackson • Moya Fyfe • Lea Symonds • Alison Horch

• Provision of facilities for the delivery of sexual and reproductive health services.

• Promotion of sexual and reproductive health clinic services.

• The promotion of education and training services in the area of sexual and reproductive health.

Significant Changes

• Ruth Kearon No significant change in the nature of these activities occurred during the year.

Operating Result The operating deficit for 2011/2012 amounted to $17,672.24.

Last year a deficit of $283,600.70 was recorded.

Signed in accordance with a resolution of the Board.

Susan Wallace Chair Dated this 17th Day of September 2012

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FA M I LY P L A N N I N G TA S M A N I A

Statement of Assets and Liabilities as at 30th June 2012

2011 Note $

2012 $

CURRENT ASSETS

10,105.96 Cash and cash equivalents 4 162,845.19 66,946.82 Receivables 5 28,113.86

2,902.37 Stock on hand 1,807.35

NON CURRENT ASSETS

165,310.61 Furniture and equipment 6 160,984.43

245,265.76 TOTAL ASSETS 353,750.83

CURRENT LIABILITIES 44,087.62 Payables 149,873.25

193,821.70 Grants received in advance 3 164,123.62

85,948.44 Provision for employees’ leave 103,838.13

NON CURRENT LIABILITIES

138,739.90 Loan from FP Welfare Association 9 170,919.97

462,597.66 TOTAL LIABILITIES 588,754.97

-217,331.90 NET ASSETS -235,004.14

-217,331.90 MEMBERS’ FUNDS -235,004.14

A N N U A L R E P O R T • 2 0 11 – 2 0 1 2

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Statement of Income and Expenditure for the Year Ended 30 June 2012

2011 Note $

2012 $

INCOME

Department of Health and Human Services 1,013,791.19 Grant 1,342,529.95

7,259.73 Other Grants 3 12,574.92

108,818.28 Course & Seminar Fees 86,660.18

387,179.83 Medical Fees 429,770.50

64,870.82 Other Income 92,271.51 1,581,919.85 TOTAL INCOME C/Fwd 1,963,807.06

EXPENDITURE 1,419,648.96 Employment Expenses 1,515,505.33

149,856.27 Property Expenses 147,407.63

28,778.17 Health Service Expenses 31,380.63

67,740.34 Administration Expenses 80,163.00

0.00 Legal Fees 1,152.00

34,959.14 Finance & Insurance 34,915.07

18,047.54 Health Promotion 22,698.34

32,682.54 Marketing & Communications 33,464.45

74,403.39 Printing, Postage & Stationery 50,903.07

39,404.20 Travel & Accommodation 63,889.78 1,865,520.55 TOTAL EXPENDITURE 1,981,479.30

-283,600.70 OPERATING DEFICIT -17,672.24

66,268.80 ACCUMULATED DEFICIT AT 1 JULY 2011 -217,331.90

-217,331.90 ACCUMULATED DEFICIT AT 30 JUNE 2012 -235,004.14

Statement by Members of the Board In the opinion of the Board the accompanying accounts represent fairly the financial position of Family Planning Tasmania Inc. as at 30 June 2012 and the results of the Association for the year ended on that date in accordance with applicable Australian Accounting Standards and other mandatory professional reporting requirements.

At the date of this statement there are reasonable grounds to believe that Family Planning Tasmania Inc. will be able to pay its debts as and when they fall due.

Susan Wallace Nicholas Abbott Chair Treasurer 17th September 2012

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FA M I LY P L A N N I N G TA S M A N I A

Notes to and Forming Part of the Accounts for the Year Ended 30 June 2012 Note 1: Statement of Accounting Policies The financial statements are a special-purpose financial report, prepared to satisfy the reporting requirements of the Associations Incorporation Act 1964. The Board has determined that Family Planning Tasmania Inc. is not a reporting entity.

The financial statements have been prepared in accordance with the requirements of the Associations Incorporation Act 1964 and the following Australian Accounting Standards: • • •

AASB 1031 Materiality AASB 110 Events After The Balance Sheet Date AASB 117 Leases

No other applicable Accounting Standards, Urgent Issues Group Consensus Views or other authoritative pronouncements of the Australian Accounting Standards Board have been applied.

The reports have been prepared on an accrual basis, and are based on historic costs. The reports do not take into account changing money values, or except where specifically stated, current valuations of non-current assets.

Employee Entitlements Provision is made for the Association’s liability for employee annual-leave entitlements (where applicable) and long service leave. Liability for long-service leave is calculated in relation to those staff who are nearing the date when a liability will be payable. It is not payable in full until the completion of ten years’ service, and not payable pro-rata until at least seven years’ service.

Contributions are made by the Association to an employee superannuation fund and are charged as expenses when incurred.

Note 2: Segment Reporting The Association operates in the community health sector, providing training, education, support and clinical services to the Tasmanian community.

The Association, in the preparation of the financial statements has adopted the following material accounting policies, which are consistent with the previous period unless otherwise stated: Income Tax The Association is a tax-exempt charity for taxation purposes.

Inventories Inventories consist of clinic stock of saleable items and are measured at the lower of cost and net realisable value. Costs are assigned on a specific identification basis and include direct costs and appropriate overheads, if any.

Fixed Assets All fixed assets are depreciated over their useful lives, starting from the time the asset is held ready for use. Leasehold improvements are amoritised over the shorter of either the unexpired period of the lease or the estimated useful lives of the improvements.

The Board reviews the carrying amount of fixed assets annually to ensure that it is not more than the recoverable amount of those assets.

Leases Lease payments under operating leases, where substantially all the risks and benefits remain with the lessor, are charged as expenses in the period in which they are incurred.

A N N U A L R E P O R T • 2 0 11 – 2 0 1 2

21

Note 3: Revenue Operating grants are recognised on a time basis. Project grant income has been brought to account only to the extent of expenditure of those grants during the year.

Income Source Job # C/fwd to Funds Net C/fwd to

2011/12 Rec’d Expanded 2012/13 2011/12 2011/12 Tasmanian Government funded projects:

Cervical cancer prevention 25

22

12,941.39

0.00

12,941.39

0.00

NW Sex & Rep Health Strategy

84

1,867.22

0.00

1,867.22

0.00

War on Chlamydia

85

4,001.54

0.00

4,001.54

0.00

DASHING

90 6,372.64

IECD

92

134,378.83

110,000.00

244,378.83

0.00

Amazing Mates Resources

93

3,636.36

0.00

3,636.36

0.00

Policy & Procedures Funding

97

12,000.00

0.00

12,000.00

0.00

Making Choices

70

0.00

50,720.00

50,720.00

0.00

Clinical Services

80

0.00

43,956.00

43,956.00

0.00

Sexual Health Commonwealth Programs

11

0.00

959,759.00

959,759.00

0.00

175,197.98 1,164,435.00 1,335,344.44

4,288.54

0.00 2,084.10 4,288.54

Projects funded by other bodies:

Living Safer Sexual Lives Conf.

49

1,222.04

0.00

1,222.04

0.00

Good Beginnings

69

6,906.52

0.00

6,906.52

0.00

Sexuality & The Law

91

3,022.73

0.00

3,022.73

0.00

Visar

95

7,472.43

0.00

7,472.43

0.00

North-West Tasmania – Teen Pregnancy

30

0.00

97,500.00

8,012.60

89,487.40

Derwent Valley Tasmania – Teen Pregnancy

31 0.00

75,000.00

4,652.32

70,347.68

18,623.72

172,500.00

31,288.64

159,835.08

Shown as Grants in advance

193,821.70

1,336,935.00

1,366,633.08

164,123.62

FA M I LY P L A N N I N G TA S M A N I A

Note 4: Cash and Cash Equivalents

2011 $ 755.00 Petty cash 725.00 Cash floats 200.00 Cabcharge Deposit 8,425.96 Current accounts 10,105.96

2012 $ 610.00 725.00 200.00 161,310.19 162,845.19

Note 5: Receivables

2011 $

29,561.10 Receivables

37,385.72 Pre-payments

66,946.82

2012 $ 18,347.91 9,765.95 28,113.86

Note 6: Furniture and equipment

2011 $

41,181.13 Furniture

27,127.94 Clinic equipment

161,158.22 Non-clinic equipment

117,797.81 Leasehold Improvements FPT 347,265.10

-181,954.49 Less: Provision for depreciation

165,310.61

2012 $ 41,344.77 27,127.94 199,081.72 117,797.81 385,352.24 -224,367.81 160,984.43

Note 7: Related Parties Under the constitution of The Family Planning Welfare Association of Tasmania Inc. members of the Board of Family Planning Tasmania Inc. are members of The Family Planning Welfare Association of Tasmania Inc. The Family Planning Welfare Association of Tasmania Inc. owns buildings at 1 Pine Avenue Upper Burnie and 269 Wellington St Launceston, which are both leased to Family Planning Tasmania Inc.

A N N U A L R E P O R T • 2 0 11 – 2 0 1 2

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NOTE 8: Operating Lease Commitments The organisation leases premises at three service delivery locations: Glenorchy New lease signed for initial 5 year term for premises at 421 Main Road Glenorchy in September 2010. Annual rental of $61,600, which is the new market value.

Launceston Premises at 269 Wellington St Launceston for an annual rental of $31,250.00, which is the new market value. The lease expired on the 1st September 2011.

Burnie Premises at 1 Pine Ave. are leased for an annual rental of $12,000.00, which is the new market value. A monthly lease was entered into on 16th January 2008.

Operating lease commitments, for rental of premises is as follows: Not later than one year

$ 61,600.00

Later than one year but not later than 2 years

$ 61,600.00

Later than 2 years but not later than 5 years

$ 77,000.00

NOTE 9: Financial Support The Family Planning Welfare Association Inc. have agreed to provide Family Planning Tasmania financial assistance as required. This initially has been in the form of a loan of $138,739.90 with the agreement to defer repayment until Family Planning Tasmania return to trading surplus. Family Planning Welfare Association are in a position to extend further loans to cover all Family Planning Tasmania’s liabilities as and when they fall due.

During the financial year, an addition to the loan was made of $35,662.55 to purchase IT equipment repayable over 3 years, commencing 1 July 2012.

Going forward Family Planning Tasmania are lobbying for further funding, and evaluating other sources of revenue, with a view to returning to surplus as soon as possible.

On the basis of these agreements the Directors have prepared these accounts on a going concern basis.

24

FA M I LY P L A N N I N G TA S M A N I A

Auditor’s Report

A N N U A L R E P O R T • 2 0 11 – 2 0 1 2

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Auditor’s Report

26

FA M I LY P L A N N I N G TA S M A N I A

Vale Miriam Court

FPWA Scholarship recipient

Miriam and other Board Members at a Strategic Planning workshop in April conducted by interstate consultant Peter Thompson.

Miriam Court joined the Board of Family Planning Tasmania in 1986 and served on the Council as a member, Vice President and Secretary/ Treasurer over her long time with us.

During her 26 years of dedicated selfless service, Miriam educated many new Board members about the history, culture and ethos of Family Planning Tasmania. She was unique, strong, gifted, patient and rigorous.

Her deep commitment to, and passion for our organisation was evident and she will be sorely missed. We were better for her presence and left poorer for her loss.

All staff, board members and members of Family Planning Tasmania express our deep gratitude for Miriam’s contribution over many decades.

Hobart Clinic nurse Kate Wilde was awarded a Family Planning Welfare Association (FPWA) scholarship in 2011/12.

Kate used the scholarship to complete a course in adolescent sexuality and sexual health offered as part of the Masters in Public Health program at the University of Melbourne and the Melbourne Sexual Health Centre.

The course included a five-day face-toface component in Melbourne on topics including pornography, transgender health issues, gay rights, ATSI health and overviews on adolescent health and development theories.

Kate said one of the definite highlights was the pornography presentation which gave her an understanding of where young people access their information about sex and sexuality.

“Of all the presentations this one influenced my day-to-day practice the most,” Kate said.

“It helped me relate to the issues some young people come to see me about at the clinic and it also got me started talking with them about where they access information about sex and how they can take a critical approach to the information they do get.”

A N N U A L R E P O R T • 2 0 11 – 2 0 1 2

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Life Members

28

FA M I LY P L A N N I N G TA S M A N I A

Patron Prof Colin Wendell-Smith AO

1981

Jean Perkins

1975

Dr Valerie Davenport

1979

Sue Williams

1982

Dr Eric Cunningham-Dax

1985

Pat Hewitt/Mavromatis

1985

Jill Roberts

1986

Topsy Evans

1989

Jean Hearn

1992

Dr Helen Cutts

1993

Helen Fotheringham

1994

Jan von See

1995

Nancy Jiracek

1996

Dr Graeme Riddoch

1996

Jo Crothers

1996

Prue Lake

1997

Nick Toonen OAM

2000

Margot Kingston

2002

Dr Pauline Carruthers

2002

Paul Duncombe

2004

Helen Bird

2006

Esme Murphy

2010

2011 2012

Family Planning Tasmania Annual Report

Glenorchy

Launceston

Burnie

421 Main Road Glenorchy TAS 7010

269 Wellington Street Launceston TAS 7250

1 Pine Avenue Upper Burnie TAS 7320

Tel: 03 6273 9117 Fax: 03 6273 9203 Email: info@fpt.asn.au

Postal address: PO Box 3051 Launceston TAS 7250

Postal address: PO Box U43 Upper Burnie TAS 7320

Tel: 03 6343 4566 Fax: 03 6343 6766 Email: lton@fpt.asn.au

Tel: 03 6431 7692 Fax: 03 6431 6743 Email: burnie@fpt.asn.au