SPONSORSHIP, ADVERTISING, & EXHIBITING INFORMATION
THE 33RD ANNUAL NOFA VERMONT
WINTER
CONFERENCE
FEBRUARY 14 & 15, 2015 • UNIVERSITY OF VERMONT, BURLINGTON The Northeast Organic Farming Association of Vermont brings 33 years of conference history to the cutting edge of the local, organic food movement. We hope you’ll join our 1,500 attendees by partnering as a sponsor, exhibitor, or advertiser. Your support of the conference will connect you to our dynamic, growing community of organic farmers, homesteaders, gardeners, and consumers.
E IS C A SP E D! T I LIM BY Y L REP 17 10/
Please note our earlier reply deadline! Please confirm your participation by October 17 to be included in the conference brochure. The NOFA Vermont Winter Conference is a perfect opportunity for businesses and nonprofits alike to reach a receptive, targeted audience while supporting the growth of this vital movement. It’s an opportunity not to be missed!
Enid Wonnacott
NOFA Vermont Executive Director PHOTOS BY ELIZABETH FERRY
ly Rep 0/17 by 1 in sted i l e e to b renc onfe ! c e th hure broc
SPONSORSHIP OPPORTUNITIES
BENEFITS TO ALL SPONSORS • Prominent listing in the registration brochure (distribution 4,500+) and conference program (handed to 1,500+ attendees) • Web listing and link on the conference website (approximately 10,000 hits/month) • Sponsorship listing in NOFA Vermont’s quarterly newsletter, NOFA Notes • As a 501(c)(3), NOFA Vermont can accept tax-deductible donations
Patron $5,000+
Benefactor $2,500
Sustainer $1,500
Contributor $1,000
Public recognition prior to keynote address
Yes
Yes
Conference registrations, including lunch
4
3
2
1
Full page
1/2 page
1/4 page
1/8 page
Yes
Yes
Yes
50% off
Priority placement in Exhibitors’ Area 1 (Please confirm by 10/17; space is limited)
Premium location
Yes
Yes
With table purchase
With table purchase
Recognition in conference brochure & program, and on NOFA-VT website
Premium logo
Logo
Logo
Text only
Text only
Recognition in NOFA Notes newsletter
1/4 page ad + logo
1/8 page ad + logo
Logo
Text only
Text only
Yes
Yes
Yes
Yes
Yes
Sponsorship Level & Benefits
Ad in conference program 8-foot Exhibitors’ Fair table
One year NOFA-VT business membership
Supporter $250-500
ADVERTISING DETAILS Ad space is limited and available on a first-come, first-served basis. Artwork is due Friday, January 9, 2015.
1/2 page 7.5” w x 4.5” h $400 1/8 page 3.5” w x 2.25” h $150
1/4 page 3.5” w x 4.75” h $250
All ads must be black and white. PDF or high-resolution JPG or TIFF format preferred. Ads requiring formatting, resizing, or other editing will incur an additional fee of $25/hr.
NON-SPONSORSHIP ADVERTISING PRICING By advertising in the conference program, you will put proof of your support and connection to the local, organic foods movement in the hands of each conference attendee. Every attendee receives a program, which acts as a manual for the weekend.
• Half-page – $400 • Quarter-page – $250 • Eighth-page – $150
EXHIBITORS’ FAIR DETAILS Unlike many trade shows, our exhibitors’ fair has an intimate, friendly atmosphere. Our two-room layout allows for more exhibiting space and gives you a choice of price options; sponsor exhibitors will always receive priority placement in Area 1. Please note that our exhibitors’ fair sells out every year; space is awarded on a first-come, first-served basis. We apologize that we cannot accommodate groups that would like to share tables.
Repl y by 10 / 1 7 to be listed the c in onfe rence broc hure !
EXHIBITORS’ FAIR HIGHLIGHTS: • Main entrance/exit to workshops adjacent to exhibitor area • NOFA’s Hospitality Table with complimentary snacks located adjacent to exhibitor area • Exhibitors’ Fair browsing time built into the conference schedule
• Saturday evening conference mixer in exhibitor area, with multiple food stations and beer & wine for purchase
ALL EXHIBITORS RECEIVE: • • • •
DAVIS CENTER SECOND FLOOR
One four- or eight-foot table Two chairs Free wi-fi access Early lunch opportunity ($16)
Set up: Friday 2/13 - 4:00-7:00pm; Saturday 2/14 - 6:00-8:00am
1ST FLOOR: REGISTRATION, ICE CREAM SOCIAL 2ND FLOOR: EXHIBITORS, NOFA HOSPITALITY TABLE 4TH FLOOR: KEYNOTES, LUNCH
AREA
• Electricity is available for $25.
EXHIBITORS’ FAIR HOURS:
STAIRS
1 24
TO WORKSHOPS
ELEVATOR
22 25
Break down: Sunday 2/15 - 4:00-8:00pm Open: Saturday 7:30am-7:00pm Sunday 7:30am-4:00pm
AREA
23
2
Conference Mixer in Exhibitors’ Fair area: Saturday 5:00-6:00pm
NON-SPONSOR EXHIBITORS’ FAIR PRICING PLEASE NOTE: Conference registration is NOT included in the exhibitors’ fair price. Representatives wishing to attend conference activities or workshops must register separately. Conference registration will open in January. An early lunch time will be available to exhibitors during the first workshop session. Exhibitors may purchase up to two early lunch tickets per day at $16 each.
Sponsors receive priority placement. Space is limited. Table size & location
Area 1
Area 2
Non-member – 8 ft
$500
$275
Member – 8 ft
$450
$225
Farm/Nonprofit Member – 8 ft
n/a
$175
Farm/Nonprofit Member – 4 ft
n/a
$125
NOFA VERMONT 2015 WINTER CONFERENCE Sponsor, Exhibitor, & Advertising Reply Form
Return by October 17, 2014
to be included in the conference brochure.
Business/Organization: (As it will appear in the brochure.)
Contact Person:
Address:
Email:
City/State/Zip:
Website:
Phone:
We will contact you for representative information. Conference registration will open in January.
SPONSORSHIP PACKAGES • Please see brochure for full sponsor benefits and details. Patron ($5,000+) 4 registrations, 8-foot Exhibitors' Fair table, full page brochure ad
Please mark:
Benefactor ($2,500) 3 registrations, 8-foot
Yes! Reserve our exhibitors' fair space.
Exhibitors' Fair table, half-page brochure ad
No, we will NOT be exhibiting.
Sustainer ($1,500) 2 registrations, 8-foot Exhibitors' Fair table, quarter-page brochure ad
Yes! Reserve our advertising space.
Upgrade to a half-page ad - $150
Contributor ($1,000) 1 registration, 50% off Exhibitors' Fair table, eighth-page brochure ad Upgrade to a quarter-page ad - $100 Upgrade to a half-page ad - $250 Add table - please mark selection below (deduct 50%)
Supporter ($250-$500) Add advertising - please mark selection below Add table - please mark selection below
No, we will NOT be advertising.
NON-SPONSOR EXHIBITING • See brochure for details and map.
Exhibitor's table size & location
Area 1
Area 2
Non-member – 8 ft
$500
$275
Member – 8 ft
$450
$225
Farm/Nonprofit Member – 8 ft
n/a
$175
Farm/Nonprofit Member – 4 ft
n/a
$125
Electricity at table
$25
$25
Yes! Please reserve my space at the Winter Conference Exhibitors' Fair. Due to space constraints, only two representatives may be present at a table at any time. Representatives wishing to attend conference activities must register; conference registration will open in January.
Description of booth/items:
Early Exhibitor Lunch Reserve early! Exhibitors' Fair space is limited, and sponsors have priority. Proof of insurance is required for vendors offering or selling any edible item.
NON-SPONSOR ADVERTISING Yes! Reserve my advertising space in the Winter Conference Program. Ad space is limited and first-come, first-served. Artwork due 1/9/15.
½ page - $400
¼ page - $250
¹/8 page - $150
PAYMENT INFORMATION Sponsorship Amount: ______ Exhibitor's table/lunch: ______ Advertising: ______ Reply by 10/17 to be listed in the conference brochure!
TOTAL: ______ Enclosed Please invoice me
One ticket
Two tickets
Saturday
$16
$32
Sunday
$16
$32
FOOD CONTRIBUTIONS Yes! I am interested in donating ingredients for locallysourced meals. Please contact me.
Return this form by October 17, 2014 to be listed in the conference brochure. Advertising and exhibitors' fair spaces are limited and are awarded on a first-come, first-served basis.
Make checks payable to NOFA-VT and mail to: NOFA-VT Winter Conference PO Box 697 Richmond, VT 05477 Sorry, we cannot accept credit cards.
Questions? Please contact the NOFA-VT office at (802) 434-4122 or info@nofavt.org. Thanks for your support!