Withdrawal Policy

A student who finds it necessary to withdraw from the University after they have started attending classes must initiate this process with their Academic Coach (PSEO, Online Undergraduates or Graduate Studies) or with the One Stop Office (Residential Undergraduates). All students should complete a Withdrawal Form & Exit Survey as part of this process. The date on which a student notifies the University of their intent to withdraw will be the date used to calculate any available refund. Refunds of tuition, general fee, technology fee and room charges will be calculated according to the University’s Refund Policy.

The student will receive a grade of ‘W’ on his or her transcript for each class if a complete withdrawal is made by the ninth week of the semester. After the beginning of the tenth week, a grade of ‘WF’ will be listed on the transcript.

Involuntary Withdrawals: If a student is dismissed for disciplinary reasons, a grade of ‘W’ or ‘WF’ will be listed on the transcript based on the date of withdrawal. The regular refund policy applies for a student who is dismissed for disciplinary reasons.

MEDICAL WITHDRAWAL POLICY

A student may request and be considered for a medical withdrawal when extraordinary circumstances, such as a serious illness (physical or psychological) or injury prevent the student from continuing classes. Students requesting to withdraw from all courses for medical reasons should complete the Medical Withdrawal Form, attach appropriate documentation, and submit the form and documentation to the Director of Academic Success. Requests will be evaluated by the Medical Withdrawal Committee.

Students who medically withdraw from the university do not have to re-apply, but they do need to be re-admitted by the Director of Student Success. Re-Admission is not guaranteed, and is dependent on a medical release to return to school.

Students requesting a withdrawal are responsible to contact the Director of Academic Success in order to receive guidance, initiate the withdrawal process and submit the appropriate forms.

Acceptable documentation must include a physician’s signature, a specific recommendation to withdraw due to medical reasons, and dates verifying that the medical condition corresponds to the semester in which the medical withdrawal is requested. Last date of attendance will be confirmed through the Registrar’s Office.

Requests for Medical Withdrawal must be submitted during the semester for which the student is withdrawing, they cannot be granted retroactively. Requests must be initiated within three weeks of the student’s last day of attendance and be made prior to the last two weeks of class.

Students who are required to discontinue for more than one academic year or for an undetermined amount of time will not be eligible for Medical Withdrawal.

Medical withdrawal documentation will be kept confidential and only shared to the extent required with offices related to providing accommodations for the student: Registrar, Student Financial Services and Housing.

In the event a student is incapacitated and unable to submit a timely request or provide advance notice, a family member or other authorized individual may make the written request and provide medical documentation to the Director of Academic Success.

Students will need to indicate their intent to return to the Director of Academic Success. Should a student be approved for medical withdrawal a hold will be placed on his/her account-limiting ability to register or apply for housing until the student communicates their intent to return to the Director of Academic Success and submits supporting documentation from their physician indicating ability to return as a student. Once this hold is lifted students will have access to all university systems. Students are required to initiate their return process with the Director of Academic Success.

Requests will be approved if all requirements are met and there is a reasonable expectation the student will return from their medical leave. If the medical withdrawal is not approved the student may appeal by submitting a written request to the Vice President of Academic Affairs. Once an appeal is submitted, the Director of Academic Success will forward all supporting documentation, including the medical documentation submitted by the student, to the Vice President for review.

Academic accommodations for a medical withdrawal may include:

• Students who have completed 60% or more of their registered courses and are in good academic standing will receive Incompletes in all of their courses and will have until the end of the term following their withdrawal to complete their courses. Should a student fail to complete their course in the time allotted, a non-punitive grade of “W” will be issued.

• For students who have completed 60% or more of their registered courses but for whom completion is not likely due to the nature of their medical condition, they will receive the non-punitive grade of “W” for all of their courses.

• Students who have completed less than 60% of registered courses will be issued a non-punitive grade of “W”. Students who have not completed 60% or more of their registered courses will not be eligible for incomplete grades.