Smart Casuals NTEU HANDBOOK FOR CASUAL AND SESSIONAL ACADEMIC STAFF AT DEAKIN UNIVERSITY
www.unicasual.org.au
www.nteu.org.au/deakin
INSIDE Welcome...................................................1 NTEU is your Union............................ 2 How to contact NTEU........................................ 2 How to join............................................................. 2
Undergraduate Clinical Nurse Education .. 9 Marking................................................................. 10 Other Required Academic Activity.............. 10
Rates......................................................... 11
Special rates for casuals/sessionals................ 2
Things to Know....................................13
NTEU and casuals................................. 3
The A to E of Academic Staff...........................13
What’s the problem with casual employment?........................................................ 3 What is NTEU doing for academic casual employees?............................................................. 3
Being a casual ....................................... 4 How is casual employment different from other employment?............................................. 4 Where do your rights come from?................. 4 What is a Sessional?............................................. 4
Superannuation...................................................13 Leave.......................................................................13 Parental Leave......................................................14 Long Service Leave for long-serving casuals.....................................................................14 Student Evaluation of Teaching.....................14 Collegiality.............................................................14 Intellectual Property...........................................15 Intellectual Freedom..........................................15 Health and Safety............................................... 16
Your rights............................................... 5
Workers’ Compensation.................................. 16
Opportunities for more secure employment.5
Equal Employment Opportunity.................. 16
Early Career Development Fellowships........ 5
Harassment and Bullying.................................17
Separate Pay for Marking................................... 5
Grievances.............................................................17
Increased Casual Loading................................. 6
Termination..........................................................17
Payment for Attendance at Meetings............ 6
Looking after your career.................................17
Unit Coordination Rates.................................... 6
Casual’s Checklist............................... 18
Long Service Leave.............................................. 6 Parental Leave....................................................... 6
Getting the most out of your union membership......................................... 19
Facilities for Casual Staff.................................... 6
What is my Local Union Branch?................. 19
When You Start Work............................7
When should I contact the Union?.............. 19
Improved Superannuation............................... 6
Letter of Appointment.........................................7 Tax File No. & Employee/Salary No.................7 Getting Paid on Time.......................................... 8
Once You’re At Work............................ 8
What if my supervisor is also an NTEU member?............................................................... 19
What does the Union do?.................20 Industrial Advice................................................20 Lobbying Government.....................................20
Pay............................................................................. 8
Enterprise Bargaining.......................................20
Tutorials................................................................... 8
Communication with Members....................21
Lectures................................................................... 9
Membership Benefits.........................................21
Musical Accompanying With Special Education Services ............................................. 9
How to get Involved........................... 22
Welcome Welcome to the 4th edition of Smart Casuals for Deakin University. Working as an academic casual is an exciting opportunity and can be personally and professionally rewarding. For some of you it is a stepping stone to an academic career. For others it may be an opportunity to share with university students your professional knowledge. Over the years, I have worked with many casual colleagues and have often felt that their enthusiasm and dedication is taken for granted with little demonstrated appreciation. Hopefully, you have received positive student feedback – and also encouragement from your academic supervisor and other colleagues. If every academic casual at my university had accessed this NTEU booklet, their working life would have been easier. I recommend that you read this closely, keep it at close hand as an important resource and pass onto colleagues. Whilst the information here has been specifically adapted for your university, you are also encouraged to contact your local NTEU Branch office if you have further questions. The Union is working hard to improve your pay and working conditions. We have recently won you a wide range of improved pay and conditions which are outlined in this booklet. You need to speak up if you are not receiving your correct pay and entitlements. Join the NTEU and we can assist you in this. Get involved in the Union so we can represent your and your colleagues’ interests even more effectively. See www.unicasual.org.au for full details.
Jeannie Rea, NTEU National President
Smart Casuals is a publication of the National Tertiary Education Union (NTEU). 4th edition. All Rights Reserved © 2011. ISBN 978-0-9806500-2-0 Editors: National Industrial Unit, Garry Ryan Production: Paul Clifton Original design: Andrew Li
For more information, please contact the NTEU National Office Post: Phone: Fax: Email: Web:
PO Box 1323, Sth Melbourne VIC 3205 (03) 9254 1910 (03) 9254 1915 national@nteu.org.au www.nteu.org.au
www.unicasual.org.au
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NTEU is your Union The National Tertiary Education Union (NTEU) is the only union working exclusively in the tertiary education sector. The Union has a democratic and effective structure, and gives university staff an authoritative and expert voice in current debates about Australian tertiary education. NTEU is active around a broad range of professional and industrial issues of concern to tertiary education workers, and has a team of specialist research, industrial, recruitment and campaign staff maintaining high-level expertise and providing assistance direct to the membership. Members can also save money by accessing a wide range of services and benefits.
How to join
Special rates for casuals/sessionals
Choose any method:
For casual/sessional staff, NTEU fees are set at three levels, based on your estimated earnings. These low casual rates, established in recognition of the unpredictability of casual pay rates and work, afford you full NTEU membership. All values include GST. Your union fees are fully tax deductible.
• Fill in the form at the back of this booklet. • Contact or visit your local NTEU Branch office. • Join online or download a form at www.nteu.org.au/join
Estimated salary range
6 month fee
12 month fee
$10,000 and under
$27.50
$55.00
$10,001 – $20,000
$38.50
$77.00
Over $20,000
$55.00
$110.00
How to contact NTEU NTEU has a staffed office at every Australian university. Your local NTEU Branch office provides a range of information, including membership forms, commercial benefits, industrial advice and more details on your employment entitlements.
NTEU Deakin Branch Burwood office: Room EA 2.38
Phone: 9244 6874
Fax: 03 9244 6322
Waurn Ponds office: Room io.001 (Portable)
Phone: 5227 1423
Fax: 03 5227 1326
Email: deakin@nteu.org.au
Website: www.nteu.org.au/deakin
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Smart Casuals: Deakin University
NTEU and casuals What’s the problem with casual employment? While casual employment sometimes provides employees with important flexibility and can be seen as a “foot in the door” to more permanent academic employment, being a casual can also mean that staff experience a high level of job insecurity and financial uncertainty. NTEU’s research has shown that casual academic employment is sometimes like a treadmill: sessionals are often re-engaged to perform casual work year after year rather than appointed to entry-level fixed term or continuing academic positions. There can often be very little professional development offered to casuals and inadequate time for research due to high teaching loads. All of this can add to the difficulties in accessing a meaningful career path. Whilst casuals receive a 25% loading, this can often fail to fully compensate for the broader benefits of a range of other entitlements that other staff receive, such as sick leave, paid parental leave and above-guarantee superannuation (permanent academic staff in universities receive 17% superannuation, whereas casuals only receive 9%). Once account is taken of the amount of time needed for duties such as preparation, administration and student consultation, many academic casuals report underpayment for work performed. In addition, the high level of job insecurity that casual employment brings with it means that casual employees usually cannot get access to home loans or other finance.
What is NTEU doing for academic casual employees? Since the 1990s, higher education has gone through a period of turmoil due to cuts to Commonwealth funding, changes to industrial relations legislation and a range of other national and international pressures. One of these changes has been rapid growth in casual employment. A key priority of the Union is to improve the working conditions of casual employees, both by improving conditions directly and by ensuring universities provide opportunities for casuals to attain more secure jobs. In the last round of enterprise bargaining with management at your university, the Union won significant improvements in the conditions of casual staff, as detailed throughout this booklet. These improvements have only been won through the activity of casual NTEU members who campaigned to achieve these major gains.
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Being a casual How is casual employment different from other employment? A casual employee is one who is engaged and paid by the hour, rather than employed on an ongoing basis or for a set period on a salary. Casual rates of pay include a loading of 25% to compensate for some of the leave and other entitlements casual employees do not receive.
Where do your rights come from? Your rights as an employee are set out in legislation, in your Enterprise Agreement, in university policy and in your letter of appointment. Deakin University’s Enterprise Agreement negotiated between the Union and university management is the key place where your employment rights are set out, and takes precedence over University policy. If you are employed in casual work at more than one university, you should be aware that the Enterprise Agreements that cover your working conditions will be slightly different at each one. The interpretation of all the sources of your rights can be quite complex. NTEU can assist you with any issues you might have. For reference, you can get a copy of your Enterprise Agreement from our Branch Office, or it can be found on the NTEU website:
www.nteu.org.au/rights/agreements
What is a Sessional? ‘Sessional’ is a term used in some universities to describe casual academic employees, who are employed for ‘sessions’ or trimester teaching periods.
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Smart Casuals: Deakin University
Your rights Below is a list of the new rights enjoyed by casual employees at your university as a direct result of casual staff joining the NTEU and being active.
Opportunities for more secure employment The University has committed to a 1% reduction in its reliance upon casual staff as a proportion of all staff on the payroll by 30 June 2012. The purpose of this provision is to ensure that more jobs that are created are of a continuing nature.
Early Career Development Fellowships (ECDFs) A major gain achieved by NTEU in the latest Enterprise Agreement has been the creation of Early Career Development Fellowships There are 8 ECDFs in total to be created over the life of the Enterprise Agreement at this University. ECDF holders will work at Level A and/or Level B in teaching and research positions or research only roles for between 2 years to 5 years. To be eligible to apply, casual staff must: • Have been awarded a PhD and have performed casual teaching work for the University in at least two entire teaching periods during the past three years; or • Be an activate candidate for a PhD for at least two years and have performed casual teaching work for the University in at least two entire teaching periods during the past three years. ECDFs will be awarded on academic merit and are available only to internal candidates. Your NTEU Branch will support casual NTEU members to secure ECDFs. Prospective candidates should contact the NTEU Branch office for more information.
Separate Pay for Marking For many years some marking has been incorporated into a flat rate of pay. This was known as ‘reasonably contemporaneous marking’. The unclear definition of what constituted ‘reasonably contemporaneous marking’ resulted in marking performed by casual staff being either grossly underpaid or a major area of unpaid work. Whilst the Union was successful in winning large claims for backpay for some of our members, it was clear that this was an area that needed major reform in this round of enterprise bargaining.
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Due to the campaigning work of NTEU casual members, we won significant improvements under the new Enterprise Agreement. All marking that forms part of the assessment for a subject and which takes place outside the contact time of a lecture, tutorial or clinical session is now paid separately at the prescribed marking rate.
Increased Casual Loading All casual staff are now paid a casual loading of 25% (up from 23%). The casual loading is paid in lieu of many of the paid leave entitlements provided to continuing staff.
Payment for Attendance at Meetings Attendance at meetings as required will be paid at the Other Academic Duties Rate.
Unit Coordination Rates Basic activities associated with unit coordination will be paid at the Other Academic Duties Rate.
Long Service Leave With effect from 8 March 2010, a casual staff member who has had 7 or more years of continuous service will be entitled to long service leave calculated on the staff member’s average service fraction. Prior employment with other employers will not count towards the calculation of the staff member’s entitlement. For long service leave purposes, casual employment with the University is regarded as continuous if there is no more than an absence of 20 weeks between each instance of employment in the period.
Improved Superannuation For the first time, all casual staff at Deakin University now receive a 9% employer contribution to superannuation. Previously, many staff got no superannuation paid, and some only received 3%. There are now no threshold hours of work in order to be eligible for the 9% contribution, and it is paid from the first hour worked
Parental Leave A casual staff member will be entitled to unpaid parental leave if the staff member has been employed by the University on a regular and systematic basis for a sequence of periods of employment of at least 12 months and but for the birth or placement of the child, the staff member would have a reasonable expectation of continuing employment by the University on a regular and systematic basis.
Facilities for Casual Staff All casual academic staff members undertaking casual work in a teaching period will have access to the University library and access to the same computer facilities afforded to a casual academic staff member for a period of 3 weeks before the commencement of a teaching period, and for a period of 3 weeks after the conclusion of a teaching period.
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Smart Casuals: Deakin University
When You Start Work Letter of Appointment You will usually be given a letter of appointment either before or when you start work. This is often referred to as a ‘Casual Contract’ or ‘Record of Casual Appointment’. It’s important to have this letter as it indicates what’s in your contract of employment – this will be crucial to know if there is any misunderstanding later on. If weeks pass and you still haven’t received a letter of appointment, you should follow it up with your supervisor. Keep your letter of appointment and any other official documents relating to your employment in a safe place. Your letter of appointment should stipulate the type of employment and the terms of your engagement in relation to: • The duties required. • The number of hours required (eg 5 tutorials each week for 12 weeks). • Rates of pay for each type of duty required. • The faculty guidelines on academic marking for casual staff members who will undertake this activity. • Other main conditions of employment including who you report to and details of the Enterprise Agreement. If you are unsure about any specific duties or it is not clear what the expectations are, seek a meeting with your supervisor for clarification. Ask that any clarification be put in writing. If your supervisor does not do so, write a letter to your supervisor or Head of Department setting out your understanding of the meeting and the University’s expectation of your work and ask that the supervisor correct any misunderstanding or misstatement on your part. Try to get these kinds of issues clarified as soon as possible after commencing work. An example might be that it is unclear whether you are expected to attend lectures and whether you would be paid additionally for doing so. In this case, it would be worth seeking clarification in writing.
Tax File Number & Employee/Salary Number Ensure you provide your tax file number to the person responsible for administering your wages. Keep a record of your Employee or Salary number so you can quote it to the pay officer if any problems arise.
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Getting Paid on Time It’s a good idea to finalise your employment details as quickly as possible to avoid missing a pay period. Check with your School/Departmental administrator about frequency of pay periods and whether there are cut-off dates for the lodgement of time sheets. You should also find out the appropriate person to submit your timesheet to and make sure they get your timesheets as soon as possible after completing any work and certainly by the cut-off date if there is one. If you have any difficulties in receiving your pay in a timely manner, you should contact the NTEU Branch Office.
Once You’re At Work Pay Casual pay rates depend on the type of work being performed. The following are extracts from your Agreement describing each type of casual work and the rates of pay you can expect for each.
Tutorials ‘Tutorial’ means any education delivery, described as a tutorial in a course or unit outline, or in an official timetable issued by the University. Except for repeat tutorials, the rates prescribed are paid per hour of tutorial delivered (or equivalent delivery through other than face-to-face teaching mode) and assumes two hours associated work as defined below. A repeat tutorial is a second or subsequent delivery of substantially the same tutorial in the same subject matter within a period of seven days. The prescribed rates are paid per hour of tutorial delivered and assume one hour’s associated work as dined below. For the purposes of payment of a tutorial or repeat tutorial rate, ‘associated work’ may encompass the following activities: • Preparation of tutorials. • Marking of student work for which the casual staff member is responsible where the marking is performed (or could reasonably be performed) in the relevant classroom, lecture or equivalent teaching environment.
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Smart Casuals: Deakin University
Lectures ‘Lecture’ means any education delivery, described as a lecture in a course or unit outline, or in an official timetable issued by the University. The pay rates are paid for one hour of delivery (or equivalent delivery through other than faceto-face teaching mode) and associated work as defined below. For the purposes of payment of a lecture or repeat lecture rate, ‘associated work’ may encompass the following activities: • Preparation of lectures. • Marking of student work for which the casual staff member is responsible where the marking is performed (or could reasonably be performed) in the relevant classroom, lecture or equivalent teaching environment. • Student consultation associated with in class marking. • Attendance at ad hoc meetings specifically for the purpose of assisting casual staff to prepare for their lecture and which are intended as a substitute for preparation that the staff would have otherwise had to undertake, not including meetings formally initiated and/or scheduled by the unit or course convenor/coordinator and where the meeting is scheduled on a day on which the staff member is not scheduled to undertake contact or other teaching activities.
Musical Accompanying With Special Education Services ‘Musical accompanying with special educational services’ means the provision of musical accompaniment to one or more students or staff in the course of teaching by another member of academic staff in circumstances where the accompanist deploys educational expertise in repertoire development or expression for student concert or examination purposes, but does not include concert accompanying, vocal coaching or musical directing. The rates are paid per hour of accompanying delivered and assume one hour of preparation time for each hour of musical accompanying delivered.
Undergraduate Clinical Nurse Education ‘Undergraduate clinical nurse education’ means the conduct of undergraduate nurse education in a clinical setting. The rates of payment for undergraduate clinical nurse education are paid for each hour of clinical education delivered and assumes, for each hour of clinical nurse education delivered: half an hour of associated working time for sessions requiring little preparation; or one hour of associated working time for sessions requiring normal preparation.
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Marking All marking undertaken outside the classroom, tutorial, lecture or in the delivery of clinical education will be separately paid. The number of hours allowed for marking and the appropriate marking rate per hour will be determined by the Head of School taking into consideration the expected time taken to undertake the marking based on the complexity of the marking in the context of the academic discipline involved. The HOS’s determination of the number of hours for marking will be consistent with guidelines issued for each faculty. These guidelines will be developed in consultation with academic staff within the relevant discipline or organisational unit and will set out reasonable expectations about the number of hours to be allowed for marking based on the complexity of the marking and allowing for variations in level of experience of the marker in the context of the academic discipline involved. The marking process may involve the following 3 stages: evaluation of the assessment, provision of feedback and the recording of results. Should you have any questions about the development of these guidelines in your Faculty, please contact the NTEU Branch Office. The complex marking rate is paid for marking that is undertaken as a supervising examiner or which requires the significant exercise of academic judgement appropriate to an Academic at Level B status.
Other Required Academic Activity Other required academic activity includes work that a person, acting as or on behalf of the University requires the academic staff member to perform and that is performed in accordance with any such requirement, being work of the following nature: • The conduct of practical classes, demonstrations, workshops, student field excursions. • The conduct of clinical sessions other than clinical nurse education. • The conduct of performance and visual art studio sessions. • Musical coaching, repetiteurship, and musical accompanying other than with special educational service. • Development of teaching and subject materials such as the preparation of subject guides and reading lists and basic activities associated with subject coordination. • Consultation with students. • Attendance at meetings as required. The above list is not intended to be exhaustive, but is provided by way of examples and guidance.
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Smart Casuals: Deakin University
Rates Casual Academic Rates Current Rates as at 30 April 2011
2% Increase 30 August 2011
4% Increase30 April 2012
Repeat Lecture (1 hour of delivery and 1 hour associated working time)
$99.65
$101.64
$105.71
Basic Lecture (1 hour of delivery and 2 hours associated working time)
$149.48
$152.47
$158.56
Developed Lecture (1 hour of delivery and 3 hours associated working time)
$199.30
$203.29
$211.42
Specialised Lecture (1 hour of delivery and 4 hours associated working time)
$249.13
$254.11
$264.27
Tutorial (1 hour of delivery and 2 hours associated working time)
$106.61
$108.74
$113.09
Repeat Tutorial (1 hour of delivery and 1 hour associated working time)
$71.07
$72.50
$75.40
Standard Marking
$35.54
$36.25
$37.70
Significant Judgement
$49.83
$50.82
$52.85
Clinical Nurse Educator Small Preparation (1 hour of delivery and 0.5 hours associated working time)
$53.31
$54.37
$56.55
Clinical Nurse Educator Normal Preparation (1 hour of delivery and 1 hour associated working time)
$71.07
$72.50
$75.40
Musical Accompanist
$71.07
$72.50
$75.40
Other Activities
$35.54
$36.25
$37.70
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Casual Academic Rates where the employee holds PhD or performs full subject coordination Current Rates as at 30 April 2011
2% Increase 30 August 2011
4% Increase30 April 2012
Tutorial (1 hour of delivery and 2 hours associated working time)
$127.50
$130.05
$135.26
Repeat Tutorial (1 hour of delivery and 1 hour associated working time)
$85.00
$86.70
$90.17
Standard Marking
$42.50
$43.35
$45.09
Clinical Nurse Educator Small Preparation (1 hour of delivery and 0.5 hours associated working time)
$63.75
$65.03
$67.63
Clinical Nurse Educator Normal Preparation (1 hour of delivery and 1 hour associated working time)
$85.00
$86.70
$90.17
Other Activities (hourly rate)
$42.50
$43.35
$45.09
Music Accompanist (1 hour of delivery and 1 hour preparation time)
$85.00
$86.70
$90.17
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Smart Casuals: Deakin University
Things to Know The A to E of Academic Staff Academic staff are classified into five pay bands or ‘Levels’. Lecturers are at Level A or Level B, Senior Lecturers Level C, Associate Professors at Level D and Professors at Level E. There are steps, or pay increases, within each level that the staff member progresses through on an annual basis subject to acquiring new skills. Casual academic staff are engaged to do particular duties which are paid at either Level A or Level B rates of pay, according to the casual rates table.
Superannuation Under Federal legislation and the Enterprise Agreement, the University must contribute to a superannuation fund on your behalf. At all Australian universities, the required recipient fund is UniSuper. NTEU strongly recommends UniSuper to staff on the basis of its good performance and low administration costs. Unisuper’s website is
www.unisuper.com.au You should be provided with the necessary application forms for UniSuper when you start work. If not, ask your institution’s Human Resources Department. Employer contributions are ‘preserved’ (not accessible) until the age prescribed by legislation and can earn significant interest during this time. If you are in UniSuper, you will only have one account – even if you change university or work at more than one university. If you leave the tertiary education sector the money can be rolled into another superannuation fund, or if your new employer offers a choice of funds, you can request new contributions be made directly to your account with UniSuper. The university has superannuation officers who can advise you about your superannuation options, but if you think you’re missing out contact NTEU.
Leave Under our Agreements, the casual loading is paid in lieu of most types of leave received by other employees.
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Parental Leave At Deakin University, a casual staff member is entitled to unpaid parental leave if the staff member has been employed by Deakin on a regular and systematic basis for a sequence of periods of employment of at least 12 months and but for the birth or placement of the child, the staff member would have a reasonable expectation of continuing employment by the University on a regular and systematic basis. Under the National Employment Standards, if you have been employed on a regular and systematic basis for at least 12 months, and have a reasonable expectation that this will continue, you will be entitled to 12 months’ unpaid parental leave. In addition to this entitlement, the Federal Government’s Paid Parental Leave Scheme commenced on 1 January 2011 and provides 18 weeks’ payment at the Federal minimum wage. Some casual employees will be able to qualify for this payment. One of the key determinants for eligibility to the Paid Parental Leave payment as a casual staff member is whether you satisfy the Government’s ‘Work Test’. As the eligibility for the Government’s paid parental leave payment is different to the eligibility for 12 months’ unpaid parental leave under the National Employment Standards, it is crucial that you obtain expert advice from your Branch office about your own situation.
Long Service Leave for long-serving casuals Service as a casual staff member which meets the requirements of the Long Service Leave Act 1992 (Vic) will count as service for long service leave entitlements. This effectively means that regular casual service over a number of years can give you an entitlement to paid long service leave, but the precise details are complicated. Should you have any questions about your eligibility, please contact the NTEU Branch Office.
Student Evaluation of Teaching Most teaching in universities is now subject to student teaching evaluation: your students will likely be asked to evaluate your teaching at the end of trimester.
Collegiality Ideally, the experience of working as a casual academic should include an opportunity to fully participate in the academic life of the Department. Unfortunately, while some Schools and Departments are inclusive of casual academics and welcome their contribution at School/ Departmental meetings, many exclude casual academics, often inadvertently. Treating casual academics as professional colleagues can go a long way to alleviating the stress casuals work under, especially given inadequate support facilities. A good way to organise participation in Departmental meetings is to group together with other academic casual staff in your School or Department. Remember that if you are required to attend these meetings, you are entitled to be paid for this time.
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Smart Casuals: Deakin University
As a casual at Deakin you are also entitled to be listed on the University’s staff lists as well as have a University email address and library access for the full year in which you are employed. For more information please contact the NTEU Branch office.
Intellectual Property Casual academics generally have the same rights as permanent academic staff to intellectual property created as part of their employment. The general rule of thumb is that intellectual property in works created in the course of your employment (such as new course materials or a new course) belongs to the University. However this position is often modified by University policy and/or the Enterprise Agreement: for example, if you have developed materials with market appeal, the University might grant you a license to sell that work in certain circumstances. Remember that if you are not paid to do research, the University will have no claim over any intellectual property relating to your research activities. Under Federal law, you also have moral rights in relation to works created in the course of your employment. Your moral rights include: • Attribution of authorship. • The right to not have authorship of a work falsely attributed. • The right to not have your work altered without your permission. If an intellectual property issue arises in relation to your employment, make sure you get individual advice from your local NTEU Branch office.
Intellectual Freedom Casual academics should have the same rights and responsibilities with respect to academic freedom as ongoing and fixed term academic staff. The Enterprise Agreement recognises that the University has a policy that enables a staff member to make public comments on a topic within his or her area of expertise and also to make other public comments as long as the staff member does so in his or her private capacity and does not claim to represent the University when making these comments. The University undertakes to consult staff members and the NTEU on any proposed changes to the relevant policy which might otherwise affect the freedom of staff members to provide public comment on community affairs as individual members of the community or to provide public comment in their particular area of expertise. NTEU has campaigned hard to ensure that Enterprise Agreements enshrine intellectual freedom – often against the opposition of university managements. Your Agreement protects the rights of academic staff to engage in critical inquiry, intellectual discourse and public debate.
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Health and Safety Under State legislation, your employer is obliged to ensure your safety at all times when on campus or engaged in activities related to your employment with the University. The University must provide: • Safe and well-lit corridors and walkways to prevent assaults occurring. • Personal protective equipment, proper ventilation and other necessary precautions against dangers associated with the use of hazardous substances. • Proper ventilation of class rooms to safeguard against personal discomfort and airborne disease. • Safe equipment, including ergonomically safe chairs, desks, etc. • After-hours security escorts to ensure night security for staff walking to cars or transport. The University has Occupational Health and Safety Representatives elected by employees who can raise any issues of concern about safety in the workplace. Your local NTEU Branch office can put you in touch with your local representative.
Workers’ Compensation Casual staff are entitled to claim workers’ compensation if injured in the course of their work. This includes injuries arising from work, injuries sustained during working time (whether on campus or whilst working elsewhere) and some injuries sustained travelling between places of work. Injuries for which claims may be made include: • Physical injury – e.g. back strains and muscle damage to hands and wrists sustained in the course of preparing or delivering classes. • Ill health – e.g. poisoning or the contraction of disease in class or during clinical instruction. • Emotional stress injury – e.g. stress associated with being overworked or subject to harassment by other staff or students. Any work-related illness or injury should be reported as soon as possible to the University. You should also contact your NTEU Branch office immediately for further advice and assistance.
Equal Employment Opportunity Federal and State Laws designed to protect employees from discriminatory employment practices cover universities. These laws protect people from discrimination on the basis of race, colour, sex, sexual preference, age, physical or mental disability, marital status, family or carer’s responsibilities, pregnancy, absence from work during maternity leave or other parental leave, religion, political opinion, trade union membership or activity, national extraction or social origin. If you are denied employment or employment entitlements or are terminated because of a characteristic associated with one of these protected categories, you may be able to take action under this legislation. You should contact your local NTEU Branch office immediately.
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Smart Casuals: Deakin University
Harassment and Bullying Unfortunately, harassment and bullying can sometimes happen in the workplace. You have the right to lodge a complaint should you experience sexual harassment or discrimination at work. Bullying is recognised as behaviour aimed to demean, humiliate or intimidate. The University has a policy regarding workplace bullying. This policy can be found at http://tiny.cc/zldms. If you experience any form of harassment or discrimination, make sure you contact your local NTEU Branch office for advice and assistance.
Grievances The University has internal grievance procedures designed to resolve work disputes. If you feel you have been treated unfairly at work in any way, contact your local NTEU Branch office for confidential advice before lodging a grievance, as the procedures can be complex and are often not properly applied.
Termination If you have been employed on a regular and systematic basis for six months or more (e.g. teaching whole trimesters, even if there are breaks such as midyear or long vacations) and you have a reasonable expectation of continued casual employment, you may have grounds for claiming unfair dismissal if you suddenly lose your job or are not given more work. If you are dismissed before the trimester is over, you may also be entitled to pay for the balance of the trimester. Contact your local NTEU Branch office, which may also be able to pursue less formal means within the University to try to save your job or find you another.
Looking after your career Many permanent academic staff started their academic careers as casual staff. The teaching experience gained from casual tutoring and demonstrating can be invaluable when applying for permanent academic positions. Make sure you keep an accurate record of your teaching experience, including tutorial / demonstration outlines, copies of any course materials you have developed, student evaluations etc. It’s also a good idea to get a reference from your supervisor at the end of the trimester. Look out for the career workshops for casual academic staff run regularly by the NTEU in Victoria.
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Casual’s Checklist ❏❏
Keep your letter of appointment and any other official documents relating to your employment in a safe place.
❏❏
Finalise your employment details as quickly as possible to avoid missing a pay period.
❏❏
Check with your School/Departmental administrator about frequency of pay periods, whether there are cut-off dates for the lodgement of time sheets and how time sheets are lodged.
❏❏
Provide your tax file number to the person responsible for administering your pay.
❏❏
Keep a record of your Employee or Salary number so you can quote it to the pay officer if any problems arise.
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Consider getting advice from the university’s superannuation officer or financial advice before making any decisions about superannuation www.unisuper.com.au.
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Download a copy of your Enterprise Agreement from the NTEU website for reference www.nteu.org.au/rights/agreements.
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Make sure you have access to work facilities (desk, computer, email, photocopying, office space etc).
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Clarify anything you are unsure of in relation to your duties with your supervisor as soon as possible, preferably in writing.
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Note down any extra hours worked over and above your allocated paid hours.
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Keep copies of all your students’ teaching evaluation questionnaires.
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Report any work-related illness or injury to your supervisor as soon as possible.
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Keep copies of any course materials or other work you develop as a casual academic.
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Get a reference from your supervisor at the end of the trimester.
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Make sure any previous regular casual employment is counted as service for long service leave if you gain a fixed term or ongoing position.
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Contact the Union if any issues arise as soon as possible after they occur.
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Smart Casuals: Deakin University
Getting the most out of your union membership What is my Local Union Branch? Your local NTEU Branch office is referred to throughout this handbook and is your first port of call for advice or assistance in relation to your job. The Branch office can provide you with more information about the Union and how it operates at your institution. The Branch has elected representatives, including a Branch President and Secretary as well as a website with contact details and local news:
www.nteu.org.au/deakin The NTEU also has local delegates in most work areas of Deakin University. Delegates provide information and advice to members, and can put you in touch with the right people when you need higher level support.
When should I contact the Union? You don’t have to suffer through employment problems. NTEU can help you devise a strategy for dealing with your issues, and assist in making you aware of your rights and options in confidence. NTEU gives members confidential advice, and we will not raise individual cases with management without the permission of the member in question. You should raise any concerns you have about your work, workplace or conditions with the Union as soon as possible.
What if my supervisor is also an NTEU member? Your issues will be dealt with confidentially. The NTEU will advise you, as the affected employee, regardless of whether your supervisor (who acts for the University) is an NTEU member or not.
www.unicasual.org.au
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What does the Union do? Industrial Advice While important improvements have been made for casual staff, NTEU knows that many casual academics still work unpaid hours, have difficulties accessing proper facilities at work and do not feel integrated into the collegial life of their Schools and Departments. Over the life of this Enterprise Agreement, NTEU will be aggressively enforcing existing provisions and entitlements through legal and industrial avenues to ensure that your rights are protected. NTEU employs staff in local Branch and State (Division) offices, and in the National Office. They provide specialist advice and support to members on all matters related to the conditions of their employment, including appointments, promotion, classifications, contracts, unfair dismissal, disciplinary procedures, intellectual property, consultancies, research funding and a myriad of other issues.
www.nteu.org.au/rights
Lobbying Government NTEU lobbies Government and all political parties on issues related to tertiary education funding, policy and employment. NTEU makes submissions to parliamentary inquiries, and liaises with employers, students and professional associations on issues affecting the work of university staff.
www.nteu.org.au/campaigns
Enterprise Bargaining NTEU represents university staff in enterprise bargaining at every university. NTEU provides the resources and organisational strength to enhance our members’ bargaining power – but remember, our capacity to bargain effectively is directly linked to our strength on the ground. If you want to have a say in negotiations affecting your pay and conditions, join the Union!
www.universitybargaining.org.au
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Smart Casuals: Deakin University
Communication with Members Connect is the NTEU’s national publication for casual academic staff. It is published and sent to all casual academic staff twice a year. It can also be read online in the resources section of our website dedicated to casual academic members at:
www.unicasual.org.au NTEU provides a wide range of services to members, including regular information through newsletters and journals, seminars for members on professional issues, union training and access to ACTU financial services. The NTEU national website provides up-to-date information on all areas of the Union’s work:
www.nteu.org.au NTEU’s national magazine, the Advocate, is sent to all members, including casuals, three times a year.
www.nteu.org.au/advocate The women’s magazine is sent to all women members once a year.
www.nteu.org.au/women The Australian Universities’ Review, NTEU’s refereed academic journal, is published twice a year and is sent to all members who request it.
www.aur.org.au Members also receive Branch and Division publications. The Branch Newsletter is sent three times a year along with regular members emails.
Membership Benefits In addition, NTEU members also have access to Union Shopper, a shopping service providing discounts and savings on a wide range of products and services. A casual using Union Shopper to purchase goods just 2 or 3 times would be likely to save the equivalent of an entire year’s membership dues. Members can get a copy of the Membership Benefits Guide by contacting your local NTEU Branch office or online at:
www.nteu.org.au/join/benefits
www.unicasual.org.au
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How to get Involved For the Union to continue to pursue these issues and to succeed in this important campaign to improve the rights of casual staff we need your help. Your involvement can be as simple as joining the NTEU, talking to your colleagues about issues affecting casual staff, participating in your local academic casuals network and online forums on www.unicasual.org.au and keeping in touch through our website
www.nteu.org.au The Union organises a number of conferences, meetings and events for members to participate in. Your local NTEU Branch office has an elected committee that meets regularly, and we have working parties to deal with particular issues of local concern to staff. At a State level, there are Division working groups and networks. Contact the Division office in your State to find out about local activities. At a National level, there is an annual Women’s conference, an Indigenous members’ forum, a National Academic Casuals Committee and a National Education and Research Advisory Group.
www.nteu.org.au/myunion/about/committees If you are interested in any of these events your local NTEU Branch office can give you information about getting involved. Elections for Branch Committee and other positions are held every two years, and casual staff who are NTEU members are eligible to both run and vote in these elections.
www.nteu.org.au/myunion/get_involved
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Smart Casuals: Deakin University
www.unicasual.org.au
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www.unicasual.org.au
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CASUAL MEMBERSHIP FORM
NATIONAL TERTIARY EDUCATION UNION
I want to join NTEU I am currently a member and wish to update my details The information on this form is needed for aspects of NTEU’s work and will be treated as confidential.
YOUR PERSONAL DETAILS
|SURNAME
TITLE GIVEN NAMES HOME ADDRESS
|STATE
CITY/SUBURB PHONE |WORK INCL AREA CODE
HOME PHONE INCL AREA CODE
|POSTCODE
|DATE OF BIRTH
MOBILE
| MALE FEMALE
EMAIL HAVE YOU PREVIOUSLY BEEN AN NTEU MEMBER?
YES: AT WHICH INSTITUTION?
ARE YOU AUSTRALIAN ABORIGINAL/TORRES STRAIT ISLANDER? YES
YOUR CURRENT EMPLOYMENT DETAILS
|CAMPUS
INSTITUTION/EMPLOYER
|DEPT/SCHOOL
FACULTY
|LEVEL LECTB, HEW4
SESSIONAL ACADEMIC GENERAL/PROFESSIONAL STAFF CASUAL You may resign by written notice to the Division or Branch Secretary. Where you cease to be eligible to become a member, resignation shall take effect on the date the notice is received or on the day specified in your notice, whichever is later. In any other case, you must give at least two weeks notice. Members are required to pay dues and levies as set by the Union from time to time in accordance with NTEU rules. Further information on financial obligations, including a copy of the rules, is available from your Branch. ‡Associated bodies: NTEU (NSW); University of Qld Academic Staff Association (Union of Employees) at UQ; Union of Australian College Academics (WA Branch) Industrial Union of Workers at Edith Cowan University & Curtin University; Curtin University Staff Association (Inc.) at Curtin University; Staff Association of Edith Cowan University (Inc.) at ECU Office use only: Membership no.
PAYMENT DETAILS
Pay by cheque, money order or credit card
CHOOSE YOUR SALARY RANGE SELECT PERIOD OF MEMBERSHIP TICK APPROPRIATE BOX Salary range
6 months
12 months
$10,000 & under: $10,001–$20,000: Over $20,000:
$55 $77 $110
$27.50 $38.50 $55
PLEASE ACCEPT MY CHEQUE/MONEY ORDER
OR
PAY BY CREDIT CARD:
NAME ON CARD CARD NO.
— — — — — — — — — — — — — — — —
EXPIRY SIGNATURE
| MASTERCARD VISA |$ |DATE
Description of goods/services: NTEU Membership Dues. To: NTEU, PO Box 1323, Sth Melbourne VIC 3205
YOUR EMPLOYMENT GROUP
|STEP/INCREMENT IF KNOWN
POSITION
|MAIL/ BLDG CODE
I hereby apply for membership of NTEU, any Branch and any associated body‡ established at my workplace.
SEND SIGNED FORM TO NTEU
SIGNATURE
POST:
PO Box 1323, South Melbourne VIC 3205
FAX:
(03) 9254 1915
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DATE
Smart Casuals: Deakin University
EMAIL: national@nteu.org.au