Schedule
CAP 2015
Main Contact: Jeana Cadby 808-‐518-‐7012
event, we can’t do it without you!
Host: CTAHR Waimanalo Experiment Station
Fill in your name next to the task, so we can have an idea for the areas in need of more assistance.
Date: 10/17/2015
Please sign up to volunteer at this years CAP
Setup
8:30 AM
Meet at Waimanalo Experiment Station
We will be hosting presentations from ORCD, NRCS and CTAHR. Presentations will be held in the classroom. We will need tents for the scoring area, as well as for the students during lunch.
Action Items:
Volunteer Name/email
Tent Duty
Distribute pit soil samples, set up pit signs
Lisa z
Set up presentation area (classroom)
Double check pits
Amy, or Jeana
Water for spray bottles, water for drinking
Pre-‐Contest
8:45 AM
Meet at Contest Pits
We will briefly go over the contest rules and other housekeeping (bathrooms etc)
Volunteer Activity
Description:
Volunteer Name/email
Housekeeping
Overview of facilities
Ilima/Jeana/Roger
Rules Mastermind
Briefly go over contest rules
Amy?
Scorecard Runner 1,2,3
Walk to Contest Sites
Sign up in “Contest” section
2
Contest
9-‐10:20AM
Meet at Contest Pits
Volunteer Activity
Description:
Volunteer Name/email
Timekeeper
Maintain time with blow horn (woohoo!) to ensure proper rotation is achieved (10 min/pit)
Alex L
Scorecard runner 1
Shuttle score cards from pits to scorekeepers
Jessie R
Scorecard runner 2
Shuttle score cards from pits to scorekeepers
Iris I
Scorecard runner 3
Shuttle score cards from pits to scorekeepers
Jeana
Master Scorekeeper
Tally scores from scorecards
Amy Koch or Representative
Assistant Scorekeeper 1
Assist Scorekeeper and address student/teacher questions
Karen A
Assistant Scorekeeper 2
Assist Scorekeeper and address student/teacher questions
Bernadette L
Assistant Scorekeeper 3
Assist Scorekeeper and address student/teacher questions
Pit Proctor 1
Oversee pit activity while contest is ongoing
Mike B?
Pit Proctor 2
Oversee pit activity while contest is ongoing
Pit Proctor 3
Oversee pit activity while contest is ongoing
Post-‐Contest
Meet at Pavilion and Organic Plots
10:25-‐11:45
Presentations from ORCD, NRCS and CTAHR. Hands on experience with SOAP (CTAHR). Volunteer Activity
Description:
Volunteer Name:
Assistant Coordinator 1
Assist SOAP program in coordinating gardening project
Jessie R
Assistant Coordinator 1
Assist SOAP program in coordinating gardening project
Presentation Manager
Maintain time of presentations/panel, introduce guests
Jeana
Lunch
11:45-‐12:30
Meet at Classrooms or Pavilion
The current lunch plan is to BBQ for the contest. If there are changes in the lunch plan, volunteers will be contacted regarding alternative duties. Preparation will begin for these volunteers between 9AM and 11 AM.
Volunteer Activity
Description:
Volunteer Name:
Snack Wizard
Manage and distribute snacks as fair and needed.
Lisa Z
Assistant Snack Wizard
Distribute Water and utensils as fair and needed
**Assembly Overlord
Help collect food items for contest (TBA regarding date/time) Sign up in “Pre-‐event Action Items”
Misc. Lunch Shaman
Things I haven’t thought to add to the action items that will inevitably come up
** This takes place BEFORE the date of the contest
3
Awards & Clean up 12:30-‐1
Meet at Classrooms or Pavilion
Awards will be provided to top scoring individual students as well as top scoring group.
Volunteer Activity
Description:
Volunteer Name:
Master of Ceremonies
Announce and distribute certificates and awards
Amy?
Collection Warlock
Collect yardsticks, slope finders, other misc items belonging to SWCD/NRCS/ETC.
Consolation Prize Queen
Distribute consolation prizes
Bernadette
Clean Up Superstar 1
Check for trash, other cleanup items following boy scout rule
Clean Up Superstar 2
Check for trash, other cleanup items following boy scout rule
Clean Up Superstar 3
Check for trash, other cleanup items following boy scout rule Iris I
Pre-‐Event Action Items:
Volunteer Name:
Locate and bring PA system for awards
Bring Lei for presenters
Print and sign thank you cards for site hosts
Help collect food items for contest (TBA regarding date/time)
Nate M
4
Time
CAP 2015 Agenda October 17th, Waimanalo Ag Research Station Activity
9:00 AM
Location
Contest Begins
Assigned Pits
9:10 AM
First Horn (Start at Pits)
“ “
9:20 AM
Second Horn (Rotate Pits)
“ ”
9:30 AM
Third Horn (Start at Pits)
“ “
9:50 AM
Fourth Horn (Rotate Pits)
“ ”
10:00 AM
Fifth Horn (Start at Pits)
“ “
10:20 AM
Contest Ends
“ ”
10:25-‐10:45
Panel and Presentations
Classrooms or Pavilion
10:45-‐11:45
Organic Plots
11:45-‐12:30
SOAP Activity (Scorecard Tallying) Lunch
Classrooms or Pavilion
12:30-‐1PM
Awards and Cleanup
Classrooms or Pavilion
School/group Attending Waipahu Leilehua Castle Olomana Kalani Nanakuli
Number of Participants 5 students 5 teachers 7 students 2 Teachers 4 students 1 Teacher 5 Students 3 Teachers 3 students 2 Teachers 5 students 1 Teacher
Contact Sherry Tenn/Jeff Garvey Jackie Akuna Carlos Severson Mats Okamoto Ken Kajihara, Koko Jinbo-‐Doran Myles Murakami