OPW Annual Report 2004 by Office of Public Works

2004

Tuarascáil Bhliantúil OPW Tuarascáil Bhliantúil 2004

OPW Annual Report 2004

Annual Report

2004

Contents Foreword from Minister of State

Foreword from Chairman

Strategic Review 2004

Customer Charter

Operations Review 2004 Property Management Services

Facilities Management

Project Management Services

Architectural Services

Engineering Services

Government Supplies Agency

Heritage Services

Corporate Services

IT Unit

Training Unit

Accounts Branch

Management Accounting Service

Internal Audit

Art Management Group

Financial Review 2004

Funding of Programmes

Architectural Services

Barretstown Castle Trust

OPW Awards in 2004

Events in the Atrium 2004

Staff and Senior Personnel

OPW Offices throughout the country

High Cross, Durrow Abbey Main Guard Clonmel Rock of Cashel

Foreword from Minister of State 2004 was another busy and successful year for the Office of Public Works. The year began with Ireland again holding the Presidency of the EU from January to June. This represented an enormous undertaking for the OPW given the amount of State visits, meetings and conferences involved. I am happy to say that OPW performed with distinction throughout this period and particular credit must go to our Facilities Management staff for rising to the challenges. The decentralisation process announced by Minister Charlie McCreevy in 2003 is well underway with the selection of sites ongoing. Agreement was reached on the purchase of many properties throughout 2004 and Property Management Services continue to make substantial progress in delivering this programme within the agreed timeframe. Project Management Services also became involved in rolling out the programme in 2004 as the construction of new offices began to become a reality. The high cost of this process continues to be offset by the disposal of surplus State assets and OPW raised a significant amount of revenue in 2004 through the ongoing transformation of State property portfolio. I believe that Decentralisation of civil servants from Dublin to 53 locations around the country will be a huge boost to local economies and improve the quality of lives of many people. In September 2004 the Government accepted the recommendations of a report by an inter-departmental group established to review national flood policy. The Group recommended that the OPW be the State’s lead agency in relation to this area and be tasked with delivering a multi-faceted programme aimed at mitigating future flood risk and impact. As the range and diversity of functions and responsibilities within the OPW remit expands with every passing year, I would like to acknowlege the tireless commitment, professionalism and dedication of all OPW staff in responding to the many challenges that were set in 2004. I’m also delighted to welcome the Built Heritage function back to the OPW and look forward to providing a high quality service in this area in years to come. Further tangible evidence of the OPW’s commitment to excellence was demonstrated in 2004 by M&E’s achievement of accreditation for I.S. EN ISO 9001:2000 in August 2004 On the staffing side, one of the office’s most experienced and valued member’s retired in 2004. Michael O’Doherty served the OPW with distinction as Principal Architect for many years and I wish him a long and happy retirement. I also take this opportunity to congratulate and welcome his successor, Pat Cooney, to the role and look forward to the many challenges that we will face together in the coming years. I would also like to express my gratitude to all other staff members who retired during 2004.

Tom Parlon, TD Minister of State at the Department of Finance with special responsibility for the Office of Public Works

Foreword from Chairman 2004 brought many challenges and many demands on the Office of Public Works. The Management of our Built Heritage transferred from Department of the Environment, Heritage and Local Government to OPW. The assimilation of over 1,200 staff impacted on practically every area of OPW but particularly so on Human Resources and Accounts. The fact that the transition went so smoothly reflects well on all involved. 2004 also saw very significant progress in implementing the Government decision on Decentralisation. The timescales are extremely demanding, both for site acquisition and project procurement, but throughout the course of the year we have demonstrated that we are ready and capable of meeting the Decentralisation challenge. Property solutions are well advanced and we look forward to the start of many building projects in 2005. The implementation of our Customer Service Charter in 2004 was an important and noteworthy development and good progress continues to be made in the area of Performance Management and Development Systems (P.M.D.S.). The focus on customer care and staff development are key elements in our overall strategy to ensure that OPW is seen as a quality provider of cost effective solutions in the areas of property, projects, procurement and heritage. Another significant development in 2004 was the approval by Government for the publication of the Report of the Flood Policy Review Group and to implement its recommendations. The decision to assign the lead role in Flood Risk Management to the OPW has major implications for our responsibilities in this area. It will present significant opportunities and challenges in the years ahead. Finally, I want to acknowledge and pay a special tribute to all the OPW staff involved in Irelandâ&#x20AC;&#x2122;s E.U. Presidency. They performed their duties with great distinction and have brought much credit to the organisation. All in all we can look back on our achievements in 2004 with justifiable pride.

Sean Benton Chairman Office of Public Works

The Main Guard, Clonmel

Management Advisory Committee David Byers Commissioner

Clare McGrath Commissioner

Patrick Cooney Director of Architectural Services SĂŠan Benton Chairman

Tony Smyth Director of Engineering Services Chief Engineer

Vincent Campbell Director of Corporate Services

2004

Strategic Review

OPW Headquarters, 51 St. Stephens Green

The Famine Warhouse 1848 Ballingarry, Co. Tipperary

Upper Yard Dublin Castle

Statement of Strategy Statement of Strategy This Review assesses the progress made within OPW against strategic targets during 2004 under the broad headings identified in the most recent (2003 - 2005) Statement of Strategy. The Heritage Service is separately assessed against the relevant targets set in the Department of the Environment and Local Government Statement of Strategy 2003 – 2005.

KEY OBJECTIVE

2004 PROGRESS

PERFORMANCE INDICATOR

COMMENT

PROJECT-RELATED OBJECTIVES (NOS. 1, 8 & 9) 1. To Deliver on the Annual Work Programme

KEY OBJECTIVE

Work Programme:

Work programmes were • Financial outturn on target at end year • Contractual with approx. 99.2% of commitments the Vote allocation spent. • General progress All major projects and assessments by programmes with a post Business Unit Heads. 2004 completion date were on target at yearend.

The end year Business Plan review shows that the measures outlined at the start of the year have proceeded broadly to target.

2004 PROGRESS

COMMENT

PERFORMANCE INDICATOR

A significant unforeseen increase in workload as a result of the Decentralisation Programme arose during 2004 – principally within the Property Management, Architectural Services and Project Management areas.

CUSTOMER SERVICE OBJECTIVES (NOS. 2 & 3) 2. To deliver a Quality Customer Service in a timely & consistent manner

ISO Accreditation:

• External review (NSAI) All Business Units in possession of ISO • External accreditation accreditation maintained award. the standard during 2004:

ISO accreditation is being maintained.

• Architectural Services

Two Business Units remain to achieve accreditation.

• Project Management Services

• Property Maintenance

• Engineering Services

Both are actively working on this with a 2005 target for achievement of the standard.

- Hydrology & Hydrometric - Structural Engineering - Arterial Drainage Maintenance

• GSA

- Design Section • Property Management Services In addition, Project Management Services were successful in updating their accreditation to ISO 9001/2000 certification level.

KEY OBJECTIVE

2004 PROGRESS

PERFORMANCE INDICATOR

Customer Service Action Plan:

Customer Service Action Plan: The Customer Service Action Plan 2004 – 2007 and the OPW Customer Service Charter were published in the second half of 2004.

COMMENT

• Publication (paper and Web).

A new Customer Service Charter was devised by the QCS Network to publicly set out OPW service standards. The Customer Service Action Plan was reviewed in tandem to ensure consistency and both documents were published in August 2004. The QCS Network will have a role in relation to measuring progress against the new Plan, particularly in regard to developing a coordinated approach to Customer Surveying (see Key Objective no 4 below).

KEY OBJECTIVE

2004 PROGRESS

PERFORMANCE INDICATOR

COMMENT

CUSTOMER SERVICE OBJECTIVES (NOS. 2 & 3) 3. To dedicate particular focus to achieving specified levels of service for individual customers

Service Level Agreements:

Service Level Agreements: A number of SLA’s are currently in place:

• Service Level Agreements.

External: • With Revenue for Property Management Services • With Irish Museum of Modern Art, RHK for Property Maintenance Services.

Although a number of successful SLA’s have been put in place, the target volume envisaged in the Statement of Strategy has not been fully realised in the first two years of the Strategy period. Preparatory work in relation to establishing further SLA’s with selected Customers will continue.

Internal: • With Property Management Services for Engineering Services. (Structures) A Further agreement (with Project Management for various engineering services) was in discussion during the year and will be concluded in 2005.

KEY OBJECTIVE

2004 PROGRESS

PERFORMANCE INDICATOR

COMMENT

PERFORMANCE ASSESSMENT OBJECTIVES 4. To engage continually in a process of measurement of performance against other similar organisations

Data retrieval to provide commercial-style accounts continues in Architectural Services and Engineering Services. GSA also produce accounts for the Publications and Iris Oifigiuil areas

Business Accounts:

Business Accounts: • End year accounts

Accounts are maintained on a whole Business-Unit commercial style within Architecture and Engineering. Accounts covering discrete elements of some other Business Unit activities are prepared and are useful in that limited context.

KEY OBJECTIVE

2004 PROGRESS

PERFORMANCE INDICATOR

Benchmarking Exercises: Exercises carried out in Business Units: • Architectural Services.

COMMENT

Benchmarking exercises: • End year accounts & analysis with external comparators.

• Engineering Services.

Architectural Services & Engineering Services commercial-style accounts are used to display cost effectiveness in comparison with external comparators. Useful one-off exercises have also been completed in various local areas within the Office. Work began in 2004 to develop proposals for future benchmarking exercises with DOE Northern Ireland for Professional Services; Project Management; Property Management and Property Maintenance. Customer Surveys:

Customer Surveys: Customer Surveys are carried out as part of ISO accreditation compliance.

• Paper survey. Direct Interviews

Customer Surveys are carried out locally within Business Units in compliance with ISO procedures. In late 2004, the PR Office and the QCS Network commenced a centralised Customer survey, based on a representative sample of the customer base. This will be further developed in 2005 and beyond (see Key Objective No. 2 above).

KEY OBJECTIVE

2004 PROGRESS

PERFORMANCE INDICATOR

COMMENT

CORPORATE REPORTING OBJECTIVES 5. To develop efficient corporate reporting arrangements which contribute in a meaningful way to the achievement of Strategic goals

Management Information Framework:

Management Information Framework: Tenders were invited mid 2004 for the new Financial Management System – a key component of MIF. At yearend, these tenders were being evaluated with a view to placing a contract in early 2005.

• Reporting requirements of D/Finance. • Tender placement.

The target for completion of the placing the contract for new FMS is late 2005. ICT projects / initiatives:

ICT projects / initiatives: Current projects being addressed are: • Peoplesoft (HRM system.) • Registry system; • Property Maintenance Visibility system • Financial Management System • Heritage Service infrastructures • Flood Hazard Mapping

During 2004, OPW continued to make progress on MIF initiatives.

• Specific projects.

The IT User Group has developed a significant role as a generator of projects with an integrated business focus. Current key projects include the new HRM system (Peoplesoft), and the new FMS system and will be priorities in 2005. Flood Hazard mapping and Heritage Service infrastructure projects will be concluded early 2005.

KEY OBJECTIVE

2004 PROGRESS

PERFORMANCE INDICATOR

COMMENT

HRM CHANGE OBJECTIVE HRM Strategy: 6. To modernise the HR function so as to better • Work continued during meet the needs of the core 2004 on the creation of a Business Units and the new Human Resource staff of OPW Management Strategy, taking into account the new factors caused by the return of Heritage Services and the Decentralisation initiative.

HRM Strategy: • Strategy draft.

Process Manual for HR function:

KEY OBJECTIVE

Progress on this project was inhibited in early 2004 due to the focus on Heritage Services integration and OPW Decentralisation. At year-end however, work had resumed on the project with a focus on final completion of the Strategy in 2005. Implementation issues will follow, taking the Decentralisation timetable into account.

This work was substantially concluded during 2004. The remainder (approx. 10 - 15%) will be finished in early 2005.

• Process manual.

The HRM mapping project will support efficient transfer of personnel management functions in the context of both the Decentralisation project and the devolution of certain HRM functions to Line Management.

2004 PROGRESS

PERFORMANCE INDICATOR

COMMENT

REGULATORY REFORM OBJECTIVE 7. To address the issue of regulatory reform so as to ensure that the OPW retains the ability to act on Government policy in a changing environment

Commissioners’ powers issues were considered & legal advices obtained. No further action is contemplated currently. The broader regulatory reform issues are being examined by the Attorney General’s Office.

Regulatory Reform issues:

Regulatory Reform issues: • MAC decisions

In regard to one area where legislation may be critical to operation (i.e.: flood risk management), specific proposals for legislative reform may emerge (see Key Objective No. 9 below). Separately, Corporate Services will coordinate with the Attorney General’s Office in relation to input to their project to review the entire statute book. This process will possibly identify some possibilities for the repeal and/or consolidation of legislation on the Statute Book relevant to OPW.

KEY OBJECTIVE

2004 PROGRESS

PERFORMANCE INDICATOR

COMMENT

PROJECT-RELATED OBJECTIVES (NOS. 1, 8 & 9) 8. To achieve greater efficiency in the use of property assets

Review of portfolio:

Review of portfolio: Specific measures have been taken in relation to a number of issues: • DOELG-led proposal for affordable and social housing on OPW owned sites • Garda portfolio asset management.

• Public Housing developments. • Redevelopment / Disposal proposals. • Planning application • Child services • Property sales

These separate initiatives are being proactively developed through the OPW’s Property Management Services, supported by Project Management Services. Major projects undertaken are outlined separately in this volume.

PERFORMANCE INDICATOR

COMMENT

• Commercial-style developments at a number of locations • Child services (Crèche facilities) • Telecoms projects • Property disposals.

KEY OBJECTIVE

2004 PROGRESS

A number of separate proposals have been identified in the areas of public housing, Garda facilities, commercial-style developments, child services and telecoms-related projects.

PROJECT-RELATED OBJECTIVES (NOS. 1, 8 & 9) 9. To address emerging problems in the area of flooding

Flood Policy Review:

Flood Policy Review: Following the formal review process during 2003, Government subsequently decided to proceed with the main Review recommendations.

• Proposals to Government.

Delivery of the Strategy target has been met. Further legislation may be required. This is currently being assessed.

Heritage Services The Strategies and Key Performance Indicators for those elements of the Heritage Service that transferred to OPW in 2004 are*:

KEY STRATEGIES

KEY PERFORMANCE INDICATOR

HRM CHANGE OBJECTIVE Conserve, manage and present State properties to the highest standards as models of excellence in the conservation of the built and natural heritage.

• Improved visitor numbers and visitor satisfaction at heritage sites. • Progress on adopting management plans for selected sites. • Conservation status of heritage sites monitored. • Efficient and effective conservation of the Department s property portfolio.

* Extract from the Department of the Environment and Local Government Statement of Strategy 2003 – 2005. (The balance of the strategic targets within this document remain with the Department of the Environment, Heritage and Local Government, who have retained responsibility for policy issues relating to Heritage.)

Progress achieved during 2003 was as follows: KEY OBJECTIVE

2004 PROGRESS

PERFORMANCE INDICATOR

COMMENT

Improved visitor numbers and visitor satisfaction at heritage sites.

Visitor records for 2004 show an increase overall in visitor numbers.

HRM CHANGE OBJECTIVE Conserve, manage and present State properties to the highest standards as models of excellence in the conservation of the built and natural heritage.

Heritage Service: Work continued throughout the year on the conservation, management and presentation of a broad range of sites across the country.

In-house quality surveys were carried out and site comment books were monitored by Visitor Services management to identify issues and assess visitor feedback during 2004 season. An external consultancy examination was carried out at certain national sites during 2004 to assess visitor preference and identify general visitor issues.

Details of these projects are contained elsewhere in this volume.

Progress on adopting management plans for selected sites.

Management Plans were commissioned in respect of a number of National Monuments sites.

KEY OBJECTIVE

2004 PROGRESS

PERFORMANCE INDICATOR

COMMENT

Conservation status of heritage sites monitored.

(This relates to on-theground care of heritage sites and not to the wider planning context,which function was retained by the DOEHLG.) The conservation of heritage sites continued to be administered in respect of both sites in state ownership and those in State care (740 approx), using a mix of direct management onsite and remote management through the network of National Monuments Depots nationwide.

Efficient and effective conservation of the Department s property portfolio.

(This relates to the built elements of the property portfolio only — the National Parks and Wildlife properties remain with the DOEHLG.) Management of the built portfolio continued to be implemented successfully, with a strong emphasis on the tourist,visitor and educational dimensions of the properties concerned.

Statement of Strategy 2005 – 2008 Following the appointment of a new Minister for Finance in September 2004, OPW is required, under the terms of the Public Service Management Act 1997, Section 4, (1) Subsection (b) (ii), to produce a new Statement of Strategy for the period 2005 – 2008. This work commenced in late 2004 and by year-end had advanced to the stage where a draft Statement was practically complete. The new Statement will, subject to Ministerial and Taoiseach’s approval, be formally published early in 2005.

OPW Customer Charter The OPW is first and foremost a service organisation. Its ethos is client focus, timely delivery and value for money. The operations of OPW are carried out by seven Business Units: • Project Management Services. • Property Management Services. • Property Maintenance Services. • Architectural Services. • Engineering Services. • Government Supplies Agency. • Heritage Services.

Mission Statement To deliver, in support of Government policies, high-quality services in property, design, construction and procurement on time and in budget. The OPW is committed to providing you, our customer, with an excellent service. This Charter sets out the standards of service you can expect from us. It should be read in parallel with our Customer Service Action Plan, which details our approach to planning for good customer service across the 12 Civil Service Principles for Quality Customer Service.

OPW Customer Service Standards We have categorised our Service Standards under 5 broad themes: 1. General Response 2. Information 3. Equality 4. Mission Delivery 5. Complaints and Appeals.

General Response We aim to provide services consistently at times and venues that suit our customers.

Telephone Enquiries • We will generally be available to answer telephone enquiries during normal office hours (9.15am-1.00pm and 2.15pm-5.30pm Monday-Friday [5.15pm Friday])* • If specific staff are not available to speak with you when you call, we will ensure that you are assisted in their absence. * Some regional/local offices staffed primarily by operational project/site staff may not be occupied at all times within these hours.

Written Communication • We will acknowledge all written enquiries and non-routine correspondence (including faxes and email) promptly and will aim to give a comprehensive reply to at least 95% of all such correspondence within twenty working days at the latest.

Personal Callers • We will be available to meet with you by appointment during normal working hours (see above). We will be as flexible as possible if you need to have an appointment scheduled outside these hours.

Providing Information We recognise the importance of meeting the expectations of our customers for information that is timely, accurate and relevant to their needs.

Freedom of Information • We will fulfil all statutory requirements in relation to making information available within the specified time. • We will make every effort to ensure that simple requests are dealt with outside the scope of the relevant legislation with minimum inconvenience to requesters.

Website • We will maintain the OPW Website so as to ensure relevance, accuracy and ease of use for users. • We will, where appropriate and feasible, provide links from our website to other relevant sources of information on the Internet. • We will provide for a contact facility for users of the website and will aim to respond to any issues raised there within twenty working days.

General Information • We will ensure that all generally available information is accessible in both electronic and printed format, if required.

Equality of treatment We are committed to providing services to all our customers on an equal status basis. This means that we will accommodate the needs of specific customers or groups of customers with a view to achieving an equality of treatment.

Physical access • We will ensure that public areas (*) within our premises and sites are accessible (**) to all callers. • We will, on behalf of our Customer Departments, Offices and Agencies, ensure that any new buildings or premises we provide them will be accessible by all. We will, on a progressive basis, deal with older buildings and premises to ensure that they are also rendered accessible. * Due to the nature of some sites, not all areas within certain Heritage sites or local operational offices may be fully accessible at all times. ** Access to certain areas in OPW sites and buildings may be controlled from time to time on Health and Safety grounds.

Language Equality • We will fulfil the requirements of the Official Languages Act 2003 in regard to the needs of our Irish language customers. • We will ensure that anyone communicating with us in writing in Irish will receive a reply in the same language. • We will aim over time to ensure that anyone wishing to communicate through the Irish language will be accommodated.

Mission Delivery We are committed to providing efficient services to our customers in line with the key elements of our Mission Statement.

Fit for Purpose • We will ensure the basic fitness for purpose of any building or premises which we provide to our customers.

Quality Services • We undertake to give a quality service in all of the core areas detailed in our Mission Statement (property, design, construction and procurement) and in the provision of Heritage Services.

Timeliness and Cost • We will aim to deliver services on time and in budget.

Dealing with Problems We undertake to provide a clear, simple system for processing complaints and appeals.

Complaints* • Customer Service Officers within Business Units (**) will initially deal with complaints. If there is no resolution at that level, an internal appeal may be made to the relevant Head of Section** (Principal Officer, Assistant Principal Architect or Assistant Chief Engineer.) • Within the Heritage Services, complaints in relation to service delivery at visitor sites can be made to the Guide or the Guide Supervisor on the site in question. Where no Guide service is available or if the complaint relates to another aspect of services offered by the Heritage Service, then the complaint should be made directly to the Customer Services Officer for that area**. * The term “complaint” is deemed not to include any legal or other claims for which a separate procedure already exists or is set out in law. ** Contact details for Customer Service Officers, POs, APAs and ACEs are provided at Appendices 2 & 3 of the OPW Customer Service Action Plan.

Appeals • If the issue cannot be dealt with at OPW level, an appeal may be made to the Office of the Ombudsman.

2004

Operations Review

Clonmacnoise

In July 2004,72/76 St Stephens Green was sold netting the State 52.3 Million.The State realised 100 million from the disposal of surplus State Property and the two sites for the Affordable Housing Initiative.

Artists impression of Westgate

Property Management Services Transforming State Assets At the launch of the 2002 Annual Report, Minister Parlon indicated his intent to initiate a programme of transforming State Assets. Following this announcement, a new unit was established in Property Management Services to deal with the disposal programme. A whole review process was commenced with a view to identifying vacant, under-utilised, under-developed or surplus State Property. To date the process has produced a number of properties deemed suitable for detailed assessment to determine their potential for disposal or redevelopment. In assessing these particular properties, a range of considerations are being taken into account, including: • The planning issues in the context of their development potential • Their overall condition • The extent to which decisions on decentralisation might impact on them • The alternative uses to which they might be put,including the possibility of their being used for housing purposes • Their market value. This resulted in three large sales in the Dublin area alone in 2004.

Properties disposed in 2004 BUILDING

PRICE

CLOSING DATE

337,000.00

12th May '04

22,500,000.00

5th May '04

21,586.23

16th March '04

72-76 St Stephens Green, Dublin 2

52,300,000.00

15th Sep. '04

Kilmacthomas G.S., Co. Waterford

100,000.00

13th Aug. '04

8,780,140.48

30th Aug. '04

450,000.00

7th Dec. '04

2 Church St., Dungarvan, Co. Waterford Lad Lane, Dublin 2 Blacklion Customs Frontier Post Site – Cavan

14/16 Lord Edward Street, Dublin 8 Thomastown GS, Co. Kilkenny

To further use of State Lands for the Sustaining Progress Affordable Housing Initiative, two sites were identified: 1. Infirmary Road, Dublin 7 - 1.2 Hectares. 2. Jamestown Road, Inchicore - 2.6 Hectares The transfer is being finalised with Dublin City Council. The programme is continuing for 2005.

Property Management 2004 Market Overview

The office rental market The year saw a marked recovery from the somewhat tentative recovery that was observed in 2003. This rend was particularly evident in the Dublin office sector, particularly in the traditional central office areas. By contrast the suburban office parks continued to offer good value for money as landlords competed to achieve lettings in what was often a fragile recovery at best. The recovery in the Dublin office market was evidenced by an increased take up of space, variously reported in a range between 160,000 and 190,000 sq m, a substantial increase (over 25%) above the previous year, and vacancy rates decreased in proportion, to a figure of about 15% overall in the Dublin area, and to almost half that figure in the city centre. In the somewhat fragile suburban office market, OPW adopted a "wait and see" attitude, using both the advantageous market situation and its premier covenant to achieve value for money lease terms.

The impact of decentralisation The impact of the major government initiative to decentralise large elements of its central government departments across the country was profound. OPW is playing a key role in this programme in its role of sourcing and developing regional offices to meet the developing decentralisation programme. In consequence, with the exception of situations where it was required to meet urgent local office requirements, the State was not an active player in the Dublin office market.

Property sales OPWâ&#x20AC;&#x2122;s main impact on the commercial property market was the successful disposal of some of its major property holdings in the city centre for what was considered to be exceptional prices, sales which were used to fund the site acquisition programme for decentralisation. Many of these properties were in reality development sites in the making as private investors competed to acquire some of the Stateâ&#x20AC;&#x2122;s key city holdings for large-scale redevelopment. This rolling programme of disposals is ongoing and will continue for the foreseeable future as the Stateâ&#x20AC;&#x2122;s property portfolio is rationalised and rebalanced in the new reality of decentralisation.

Rent Reviews The OPW continued to pursue settlement of rent reviews with customary vigour, and in cases where settlement at reasonable rates could not be reached, such cases were referred for determination by independent third party.

New Leases 01 January 2004 – 31 December 2004 - Dublin PROPERTY NAME

LOCATION

DEPARTMENT

COMMENCE

EXPIRY

RENTABLE SQM

Balbriggan Passport Office

Balbriggan

Tallaght DTC

RENT PER ANNUM

Foreign Affairs

24-Jan-04

23-Dec-23

2914.05

553,669.50

Dublin

24 Transport

01-Mar-04

31-Aug-07

157.93

48,250.05

Tallaght Education Office

Dublin 24

Education & Science

01-Apr-04

30-Dec-22

589.99

113,658.00

Tallaght PIAB

Dublin 24

P.I.A.B.

30-Apr-04

29-Apr-24

N/A

15,200.00

Tallaght PIAB

Dublin 24

P.I.A.B.

30-Apr-04

29-Apr-24

1011.8

188,553.75

Dublin Airport

Garda Siochana

01-Jun-04

31-May-08

39.7

14,599.20

New Leases 01 January 2004 – 31 December 2004 – Regional PROPERTY NAME

COUNTY/LOCATION DEPARTMENT

COMMENCE

EXPIRY

Naas Gov Office

Kildare/Naas

National Education Psychology 01-Jan-04 31-Jan-24 Service, Education Regional Office, N.E.W.B., Social, Community & Family Affairs

Roscommon Agric Office

Roscommon/ Roscommon

Agriculture, Food & Rural Development

Furbo Pairc Gno CRAGA

Galway/Furbo

Trim NCSE

Meath/Trim

RENTABLE SQM

RENT PER ANNUM

1343.37

254,034.00

01-Mar-04 28-Feb-05

419.44

65,557.80

Community, Rural and Gaeltacht Affairs

01-Apr-04 31-Mar-06

223

24,382.82

National Council for Special Education

01-Apr-04 31-Mar-24

407.17

87,645.60

Galway Hynes Yard Galway/Galway Social, Community & Family Car Park Affairs

06-Apr-04 05-Apr-06

N/A

13,650.00

Cork Marine Office Cork/Cork

Communications, Marine and 01-May-04 25-Dec-05 Natural Resources

37,980.00

Cork Marine Office Cork/Cork

Communications, Marine and 01-May-04 25-Dec-05 Natural Resources

5,910.72

Achill Gaeltacht Affairs Off

Community, Rural and Gaeltacht Affairs

01-May-04 31-Jan-14

2,678.83

Cork Marine Office Cork/Cork

Communications, Marine and 03-May-04 02-Apr-14 Natural Resources

483

58,500.00

Maam GS Temporary

Galway/Maam

Garda Siochana

01-Jul-04 30-Jun-09

51.5

7,800.00

Limerick Prob/ Welfare Service

Limerick/ Limerick

Probation & Welfare Service

01-Jul-04 30-Jun-24

258.5

45,262.00

Castlebar Prob/ Welfare Service

Mayo/Castlebar Probation & Welfare Service

19-Aug-04 18-May-14

355.445

38,259.80

Navan NEPS Carpark

Meath/Navan

01-Sep-04 30-Aug-05

N/A

6,000.00

Mayo/ Achill Island

National Education Psychology Service

PROPERTY NAME

COUNTY/LOCATION DEPARTMENT

COMMENCE

EXPIRY

RENTABLE SQM

RENT PER ANNUM

Roscrea Civil Defence Office

Tipperary/ Roscrea

Defence

01-Sep-04 31-Aug-24

1712.95

170,000.00

Roscrea Civil Defence Office

Tipperary/ Roscrea

Defence

01-Sep-04 31-Aug-24

8094

25,000.00

Roscrea Civil Defence Off Temp

Tipperary/ Roscrea

Defence

01-Sep-04 28-Feb-05

120.7

15,000.00

Navan NEPS Office

Meath/Navan

National Education Psychology 15-Sep-04 14-Sep-05 Service

341.42

55,000.00

Athlone Prob/Wel The Cresent

Westmeath/ Athlone

Probation & Welfare Service

17-Oct-04 16-Oct-06

613.14

110,472.00

Sligo Pensions Services Office

Sligo/Sligo

Social, Community & Family Affairs

12-Nov-04 11-Aug-24

N/A

123,750.00

Navan Wildlife Office

Meath/Navan

Environment & Local Government

01-Dec-04 31-Aug-09

112.5

16,954.00

Leases Surrendered 2004 â&#x20AC;&#x201C; Dublin PROPERTY NAME

LOCATION

DEPARTMENT

SURRENDER DATE

CAR PARK SPACES

RENTABLE SQM

Hatch St 6/7 Hardwicke Hse

Dublin 2

Foreign Affairs

31-Aug-04

637.39

284,391.39

City Quay Car Park Dublin 2

Revenue

13-Feb-04

N/A

62,856.00

Distillery Building

Dublin 7

Education & Science

07-Jan-04

836.1

475,530.00

Santry Foreign Affairs Car Pk

Dublin 9

Foreign Affairs

07-Jul-04

N/A

127,500.00

Tallaght DTC

Dublin 24

Transport

28-Feb-04

162.58

48,250.05

RENT PER ANNUM

Leases Surrendered 2004 â&#x20AC;&#x201C; Regional PROPERTY NAME

COUNTY/LOCATION DEPARTMENT

SURRENDER DATE

RENTABLE SQM

RENT PER ANNUM

Kilmihil GS + MQ

Clare/Kilmihil

Garda Siochana

13-Jan-04

40.87

3,674.70

Bantry Wildlife Service

Cork/Bantry

Environment & Local Government

10-Mar-04

10.22

1,980.79

Donegal SWO

Donegal/ Donegal

Social, Community & Family Affairs

20-May-04

156.17

19,807.91

Donegal Customs and Excise

Donegal/ Donegal

Revenue

16-Apr-04

148.64

13,332.25

Galway Mervue Garda

Galway/ Galway

Garda Siochana

01-Dec-04

26.93

6,602.64

Kilkenny Refugee Site

Kilkenny/ Kilkenny

OPW

20-Oct-04

Limerick Education Limerick/ Office Limerick

Education & Science

21-Sep-04

58.25

3,809.21

Tourmakeady GS

Mayo/ Tourmakeedy

Garda Siochana

20-Jul-04

76.6

4,761.52

Sligo Central Statistics Office

Sligo/Sligo

CSO

08-Apr-04

52.58

5,713.82

Athlone AHGI Office

Westmeath/ Athlone

AHGI

20-Apr-04

80.83

11,046.72

183,991.32

Facilities Management Ireland’s Presidency of the E.U. The Facilities Management Unit provided a full event and facilities management package to all Government Departments and Agencies during the E.U. Presidency. This involved the servicing of 345 meetings in 62 venues across the entire breadth of the country in the six months from January to June. The core event management activity was centered on meetings held in Dublin Castle, Farmleigh and the Royal Hospital Kilmainham. However, a significant part of the Unit’s resources were devoted to the management of the innovative and highly successful "EU Presidency roadshow" initiative especially in relation to the many Ministerial and other high level meetings held throughout the country. There were 36 high level meetings held, including the Day of Welcomes for accession countries on May the 1st and the E.U./U.S. Summit in June.

Dublin Castle The Dublin Castle Conference facilities were closed to all activity other than E.U. Presidency business from January to June. In the year, 107,600 people visited the State Apartments, participating in approximately 4,500 individual guided tours. Apart from the E.U. Presidency meetings during the first six months of the year, Dublin Castle hosted 170 events between July and December. The nature of these events was extremely varied with the highlight being the Presidential Inauguration in November. Other events included State dinners, international conferences, music concerts and art exhibitions. The total attendance at these events was in the region of 35,000. In addition to the aforementioned event management functions, the Dublin Castle management team continued to provide a full property management service to all the occupants of the Dublin Castle complex in 2004.

The Royal Hospital, Kilmainham (RHK) The RHK was closed to all conference and event activity other than E.U. Presidency business from January to June. In the latter half of the year 80 events were held with a total attendance of approximately 16,000 people. The Irish Museum of Modern Art, which is housed in the RHK, attracted 350,000 visitors.

The Department of Education and Science, Marlborough Street The Facilities Management Unit continues to provide building maintenance and security services at the Department of Education and Science complex in Marlborough Street.

Farmleigh Farmleigh played a key role as an important venue for EU Presidency events during the first six months of 2004. This culminated in the ‘Day of Welcomes’ dinner at Farmleigh that was attended by the 25 Prime Ministers of the 15 existing and 10 new accession countries.

Farmleigh was closed to the public from January to end-June as a result of the EU Presidency. Despite this however, over 109,000 people visited Farmleigh in 2004. During 2004 there were 152 meetings, seminars and workshops held at Farmleigh. There were 12 separate overnight stays, 127 booked tours, 88 open days for the public and 52 cultural events. The successful "At Farmleigh" programme of seasonal events continued to provide ample opportunities to the public to enjoy Farmleigh’s facilities during 2004 with themed events organized on a monthly basis. This included the popular food markets during September. The series of Christmas events at the House also enjoyed great public interest and support.

Áras an Uachtarain The Facilities Management Unit continued to play an important role in the management of Áras an Uachtarain in 2004 through the co-ordination of a range of property, housekeeping and catering services. A highlight of the year was the hosting in the Áras of the main ceremonial event for the "Day of Welcomes" on May 1st. The Facilities Management Unit team in the Áras played a key role in the successful organisation of this prestigious event.

General Facilities Management Services The Facilities Management Unit oversees the provision, through contracted service providers, of a full range of support services at other properties such as the new Government Laboratories at Backweston, Co. Kildare and the Northside Civic Centre in Coolock, Dublin. The objective is to ensure the provision of a professional, cost-effective and best practice facilities management service to the client Departments.

Farmleigh

Property Maintenance â&#x201A;Ź

SUMMARY REPORT OF EXPENDITURE BY OPW PROPERTY MAINTENANCE SERVICES IN 2004*

Maintenance

31,879,000

Capital Expenditure

36,487,000

General Maintenance Client Accounts

14,145,000

Agency work done by OPW for Departments

4,537,000

School Works Total

309,000 87,357,000

* This table shows expenditure on contract work managed by Property Maintenance Services, excluding Health & Safety Works

ISO 9001:2002 Work began in 2004 to comprehensively document works procedures and protocols in Property Maintenance Services to achieve ISO 9001:2000 accreditation by year-end in 2005.

EU Presidency The accommodation requirements and facilities management services required by Government Departments and the Garda Authorities to facilitate EU functions and security requirements during Irelandâ&#x20AC;&#x2122;s presidency of the EU in 2004 were met by our network of Regional Offices and Facilities Management Division in Dublin.

Garda Minor Works Programme Expenditure on the above programme was 5m in 2004 and included refurbishment works at some 44 garda stations, including Carrigaline, Dolla, Ennistymon, Newmarket, Riverstown and Roscrea.

Health & Safety Strategy Property Maintenance Services has put in place protocols for compliance with Health and Safety legislation. This covers a wide spectrum project supervisor design stage (PSDS), project supervisor construction stage (PSCS) and risk self-assessment for trade personnel and general operatives in BMS and Furniture Branch. It is necessary to advertise for panels of contractors in each region for emergency call-out works. These contractors will have to tender in the normal way for contracts. The protocol is for emergency works only. They will assess the risk and act as PSCS.

Measured Term Maintenance Contracts • Tenders were invited through the OJEC procedure for a pilot scheme in the Dublin area, one north and one south corresponding to the existing regions. The contract has not yet been placed. • A Help Desk will be tendered as the single point of contact for all maintenance services delivered by OPW. It will control the registration of all requests for maintenance work from our clients. • There will be the support and backup of a quantity surveying service that will check the monthly claims made by the MTM contractor for works undertaken. It also provides a new facility for our clients in that they will be able to get an accurate cost estimate for work they require. • The regional offices will be the technical and supervisory element of the new maintenance framework. They will also supply the MTM contractor with a list of contractors used by them at present.

Building Maintenance Services With the coming of the MTM contracts BMS will withdraw from the routine maintenance in modern offices, generally, and will focus on the conservation of heritage and historic buildings in the Dublin Area. There are on-going discussions with English Heritage regarding the up-skilling of the craftsmen in BMS after the move has taken place and the new staff profile and skills have been identified. There have been great strides made in the area of Health & Safety and all the staff have embraced the new protocols. BMS started a programme of fitting ‘Fall Arrest’ systems to the roofs of the heritage properties in the Dublin area. All plant and equipment is tested and certified once a year. A time recording systems will begin this year in the BMS Cork and Limerick depots. The supply contracts for the supply of fire extinguishers and the supply of materials for both BMS and Furniture Branch will happen in 2005. Annual accounts have been produced for BMS over the last three years. Each year they have produced a profit on the chargeable works of approximately 9% - 11.6%.

Furniture Branch A performance specification manual is now finished as is the brochure for all drawdown items supplied by Furniture Branch. Furniture Branch will be integrated fully into the Visibility software system for salaries, contracting and payments. The drawdown contract for office furniture is in place and will cater for the furniture needs of decentralisation. Furniture Branch will be setting the protocols for their procedure manual leading to ISO accreditation in 2006.

Riverstown Garda Station, Sligo

Project Management Services Project Management Services (PMS), with the assistance of the OPW’s Architectural and Engineering Services and such private sector professional disciplines as may be required, manages the delivery of new construction, refurbishment, conservation and major maintenance projects on behalf of the OPW and its clients and customers. Project Management Services articulates, in detail, the clients or customers brief of requirements in order to assist in delivering these on time, within budget and to the highest architectural and engineering standards, in compliance with Government and EU Procurement procedures. Delivery of clients and customers requirements involves managing the development of tender documentation, assembly and appointment of the design team, securing necessary planning permission, selecting contractors, overseeing progress on site and managing the costs of the projects.

Department of Social and Family Affairs Programme Expenditure in 2004 was 997,000. COMPLETED

IN PROGRESS

PLANNING PERMISSION/TENDER STAGE

IN PLANNING

Cobh – new Local Office – Refurbishment and extension

Hynes Building, Galway – fitout of ground and 1st floors Ballymun – Construction of new Local Office

Bray – Construction of new Local Office

Courts Services Programme In 2004 expenditure was 2,103,653 on this programme. COMPLETED

IN PROGRESS

PLANNING PERMISSION/TENDER STAGE

IN PLANNING

Cork City & County Courthouse, Washington Street

Longford - Refurbishment

Tullamore - refurbishment

Criminal Court Complex – New build

Nenagh – Refurbishment & new extension

Cork District Court extension

COMPLETED

IN PROGRESS

PLANNING PERMISSION/TENDER STAGE

IN PLANNING

Bray – Construction of new Courthouse

Youghal – refurbishment

Four Courts – Security Works Phase 1

Kilkenny – refurbishment

Ballyshannon, new build

Wexford – new build Drogheda – new build Letterkenny – new build Monaghan – refurbishment Mullingar – refurbishment

Office Rationalisation Programme COMPLETED

IN PROGRESS

PLANNING PERMISSION/TENDER STAGE

IN PLANNING

Dept. Justice Equality & Law Reform – Forensic Science Laboratory – Prefab Building

Office of the Revenue Commissioners, Blocks 8 –10, Dublin Castlerefurbishment works

Dept. of Transport – Driving Test Centre, Finglas, Dublin

Land Registry – Church Street/Hammond Lane

Dept. Education & Science – NEPs Building Punch’s Cross, Limerick

Dept. of Transport – Driving Test Centre, Sarsfield Road, Cork

Land Registry Santry – Warehouse Facility

Dept. of Agriculture & Food – New District Veterinary Office, Drumshanbo, Co. Leitrim

Lansdowne House refurbishment of Core Areas

Probation & Welfare Service – St. Nicholas Church, Cork – Refurbishment.

Elizabeth Fort, Cork – Emergency Works Programme, Phase IV

New OPW Workshop, Ballina, Co. Mayo

Johnstown Castle, Co Wexford – Roof restoration

In addition the Office undertook work on a repayment basis for other agencies. Among the completed projects were the fit-out of offices in Dublin for fit-out of a premises (part) in Tallaght for the Personal Injuries Assessment Board (P.I.A.B.) Projects in planning include the, refurbishment of offices for the Adoption Board at Shelbourne House, Shelbourne Road, Dublin, fit-out of offices for the Ombudsman for Children at Millennium House, 52 –56 Great Strand Street, Dublin 1 and a new development for the Environmental Protection Agency in Kilkenny. Project Management Services, in their capacity as agents for Teagasc, completed work at Moorepark in Fermoy, Co. Cork, a 4m development.

Irish Prison Service Programme

COMPLETED

IN PROGRESS

Irish Prison Service – Portlaoise Prison Gate lock

PLANNING PERMISSION/TENDER STAGE

Irish Prison Service – Portlaoise Prison C Block

IN PLANNING

Irish Prison Service Construction of bridge to Spike Island

Irish Prison Service – Limerick Prison C Wing

Decentralisation Programme

COMPLETED

IN PROGRESS

PLANNING PERMISSION/TENDER STAGE

IN PLANNING

Irish Prison Service, Longford Sligo – Extension to Pension Services Office (Department of Social & Family Affairs)

Defence Forces, Curragh

Once off building projects The Restoration and Development of Nenagh Courthouse, Co Tipperary commenced in May 2004 and is scheduled for completion September 2005. The development is valued at 14m The Restoration and Development of Tullamore Courthouse, Co Offaly is scheduled to start in April 2005. Completion is expected in July 2006. The development is valued at 13.5M. The Restoration and Development of Longford Courthouse is scheduled to start in September 2004 and is due for completion in December 2005. The development is valued at 9m The Restoration and Extension of the Custom House in Cobh, Co. Cork is due to start May 2005 and is scheduled for completion in May 2006. The development is valued at approximately 3m. The provision of office accommodation for the Department of Education and Science, National Educational Psychological Service, Friars Mill Road, Mullingar, Co. Westmeath was completed in September 2004. The project is valued at 2m and the planning application for the civilian development is scheduled for submission in May 2005. The Schengen Unit, Garda Headquarters, Phoenix Park is nearly complete and is valued at 3m. Ballymun Regeneration: The development of a Garda Divisional Headquarters and Office Accommodation for the Department of Social & Family Affairs, the Money Advice & Budgeting Service and the Probation and Welfare Service is valued at 20m. The planning notice for the Garda development has been submitted and the planning application for the civilian development is scheduled for June 2005.

Dublin Zoo The Development of a New Restaurant and Staff Facilities is now completed the works were valued at 4m. The extension of the new entrance and environs is valued at 2.6m. Work is scheduled to start in January 2005 and is due for completion in April 2005. This project marks the completion of the Capital Development Programme for 2001 â&#x20AC;&#x201C; 2005 at a value of 12.7m

Coast Guard Stations The refurbishment of Ardmore Coast Guard Station and Tramore Coast Guard Station in Co Waterford are now complete. Works were also completed for the Coast Guard Station in Rosslare Co Wexford. The contract for the construction of a new Coast Guard Station in Bunbeg Co Donegal is being finalised and the project is due for completion December 2005. A Planning submission is currently being prepared for the development of a Coast Guard Station in Kilkeel Co Clare. The development of these facilities is valued at approximately 6m

Leinster House/Oireachtas Programme Expenditure on this Programme totalled 9.6m during 2004 COMPLETED

IN PROGRESS

PLANNING PERMISSION/TENDER

Extension to self-service Restaurant

New Entrance Pavilion Kildare Street

Fit out of 2 floors of Agriculture House for Additional Oireachtas Personnel Merrion St.Pavilion

Phase 1 Refurbishment of Kildare House for Oireachtas Personnel

Phase 2 Kildare House

New access facility at Kildare St.Gate

Oireachtas CrĂŠche & Fitness Room

Phase 1 Control Development Plan

Landscaping of temporary carpark Leinster Lawn

Garda Building Programme The OPW has undertaken a very successful Garda Building Programme in recent years. Over the past ten years, some 100m has been spent by OPW providing new Garda accommodation and carrying out major extensions and refurbishments to existing Garda Stations. In the last two years alone almost 30m has been spent. The design and construction of these new works is of the highest quality offering Garda personnel excellent working conditions and facilities. The brief of requirement is constantly changing and revised briefs will soon be implemented to accommodate the rising demand in twenty first century policing.

Projects completed in 2004: • Abbeyfeale Area H.Q. Co. Limerick • Ballycotton Co. Cork Basic Unit • Dundalk District H.Q. Co. Louth. Extension & Refurbishment • Garda H.Q. Phoenix Park Dublin 8.- Substations • Longwood Garda Station Co. Meath – Basic Unit • Templemore Garda District Headquarters Co. Tipperary • National Repository, Santry Dublin 9.

Projects brought on site in 2004: • Ballina District H.Q. Co. Mayo • Ballyshannon District H.Q. Co. Donegal • Bantry District H.Q. Co. Cork • New Ross District H.Q. Co Wexford.

Major Projects coming on stream: • Templemore Garda College Co.Tipperary - New Facilities block - Extension of Dining Hall & Gym - Refurbishment of Existing Garda Station and • Schengan – Garda Headquarters – 3.5m. Construction has commenced – Completion May 2005 • Ballymun Garda Divisional Headquarters – 10m – At Planning Stage

Planning Consultation under Part 9. Completed • Carbury/Derrinturn Co. Kildare – Basic Unit • Castlerea Garda District Headquarters Co. Roscommon – Extension / Refurbishment • Claremorris Garda District H.Q. Co. Mayo- District Headquarters • Donard Garda Station Co. Wicklow – Basic Unit • Schull Garda Area Headquarters Co. Cork – Area H.Q. • Urlingford Garda Station Co. Kilkenny. – Basic Unit • Henry St Garda Station. Co Limerick – Extension / Refurbishment. • Irishtown Dublin 4 – City Type Garda Station • Oranmore, Co. Galway- City Type Garda Station • Ballingarry, Co. Limerick- Basic Unit

Cultural Institutions / Heritage Properties 10.92 m was expended in 2004 COMPLETED

IN PROGRESS

IN PLANNING

James Joyce Exhibition for the National Library of Ireland

National Museum of Ireland, Collins Barracks, Riding School Refurbishment

Repository Building and Tunnel Link for the National Library of Ireland

Restoration of the Palm House, Botanic Gardens, Glasnevin

Refurbishment of 44-45 Merrion Square for the Irish Architectural Archives & Irish Manuscripts Commission

National Museum of Ireland, Collins Barracks, New Central Building

St Stephen’s Green, Staff Facilities

JFK Arboretum, New Ross – Staff Facilities

Fire Suppression Works in Marsh’s Library

Security Installation in the National Concert Hall

Carrowmore Visitor Centre, Co Sligo

New Heritage Council headquarters in Kilkenny

Installation of New Lift in 2/3 Kildare Street for National Library

Garnish Island, Co Cork – Upgrade of Staff Facilities

External Lighting project in the National Concert Hall

Refurbishment of the bars in the National Concert Hall

Fire, Security and Gallery Lighting project in the Royal Hospital Kilmainham

Lisdoonvarna Theatre / Arts Pavilion

External Signage Project in the National Concert Hall

Conservation and restoration works at Marsh’s Library

Muckross House, Killarney – Disabled Access

Derrynane National Historic Park – Staff Facilities

Refurbishment of National Gallery of Ireland, No. 5 South Leinster Street.

Clara Bog -New Visitor Centre, Co Offaly

Kilafin, Stone Coach House

National Museum of Ireland, Collins Barracks, Military History Exhibition

Ballycroy, Co Mayo – New Visitor Centre

Garnish Island, Glass Houses, Co Cork

St Enda’s Museum, Refurbishment

Connemara National Park – New Entrance Pavilion

Flahive’s Lodge, Glengariff, Refurbishment

Installation of Chiller System in the Royal Hospital Kilmainham

Dinis Cottage, Killarney, Refurbishment

Refurbishment of the National Gallery of Ireland, Lecture Theatre.

Phoenix Park, Walled Garden – Restoration

The OPW Access Programme During 2004 the Access Programme supported work to improve accessibility in buildings occupied by the Courts Service; Department of Social & Family Affairs; Department of Finance; Department of Education & Science; Department of Environment, Heritage & Local Government; Department of Community, Rural & Gaeltacht Affairs; Department of Foreign Affairs; Department of Health & Children; OPW; Office of the Comptroller & Auditor General; Central Statistics Office; Office of the Attorney General; Office of the Commissioners of Charitable Donations & Bequests; Office of the Revenue Commissioners; Irish Linguistics Institute; National Archives; and the Garda Authorities. The OPW, in conjunction with the Department of Justice, Equality & Law Reform and the Institute for Design & Disability, continued to sponsor a touring exhibition, "Design for All", assembled around the seven principles of Universal Design as compiled by the Centre for Universal Design, North Carolina State University. The exhibition continued to tour in 2004. Venues included: • The closing conference for the Barcelona Declaration, Royal Hospital Kilmainham. • The Young Social Innovators Awards, City West. • Killarney Library, Killarney • Tralee Library, Tralee • Institute of Designers in Ireland’s Design Week, Atrium, OPW, • 51 St Stephens Green, Dublin

Total expenditure in 2004 was 662,000 on 28 projects.

Special Projects "Practical Completion of the 12,500m2 State Laboratory at Backweston was achieved in Summer 2004 and a formal handover of the building to the Minister for Finance took place on the 31st August 2004. Completion of the adjoining 25,000m2 Laboratories complex for the Department of Agriculture & Food - scheduled for January 2005 - was delayed following the malicious setting of fires in one of the Laboratories in mid-September 2004. Contract completion is now due in early May 2005. Total expenditure involved on the Backweston complex is in the region of 200m. Construction work on the provision of the new 50m/11,000m2 (approx.) Marine Institute HQ at Oranmore, Co. Galway progressed well throughout 2004 and is due for completion at the end of 2005. Preparatory work on the provision of the new Central Veterinary Research Farm at Longtown Farm, Clane, Co. Kildare to replace the existing facility at Abbotstown, Dublin 15 for the Department of Agriculture & Food continued during the year. A Planning Application for the Main Contract comprising Administration Buildings, Yards and Sheds covering a total floor area of just in excess of 14,000m2 was submitted to Kildare County Council in December 2004. Expressions of Interest were received in January 2004 for the provision via the Design, Build, Finance, Operate and Maintain route of a 2,000-seater National Conference Centre. This complex Public Private Partnership (PPP) project was advanced substantially during the year to the extent that three consortia were selected to proceed to the next stage of the Competition i.e., Invitation to Tender, documents for which issued in December 2004.

Under the OPW’s "Transforming State Assets Programme" Planning Approval for the proposed WestGate development comprising 83,000m2 of mixed-use Development at John’s Road/Military Road West, Dublin was received in September 2004 following 3rd Party Appeals to An Bord Pleanála of the February 2004 Planning Permission received from Dublin City Council. [Property Management Division is now dealing with the disposal of the property on the open market]. The Planning Permission granted on 30th November 2004 for the proposed 52,000m2 HeustonGate development at John’s Road/Military Road East featuring a 32-storey landmark tower building and the Exploration Station (formerly called the Children’s Museum), was the subject of Appeals to An Bord Pleanála. OPW’s response to the Appeals will be with An Bord Pleanála by early February 2005. Planning Permission for a proposed new office development of over 4,000m2 for the Department of Finance at 7-9 Merrion Row/Military Billets i.e., the site of the former National Museum building adjoining the Huguenot Cemetery and the Military Billets on the South Road of Government Buildings, was received in April 2004. Sanction from the Department of Finance to proceed with the Development followed in September 2004. Tender documents for both the Enabling i.e., demolition/drainage Works and the Main Contract were in preparation at the end of 2004. This will be a complex project to manage given the logistical restrictions imposed by its location on busy Merrion Row, its adjacency to the Huguenot Cemetery and the security aspects of the proposed connection to Government Buildings via a tunnel under the South Road. Design development for the proposed 11,000m2 (approx.) Food Safety Centre for the Department of Agriculture & Food at Backweston continued during the year but was hampered by the fact that the Department was unable to finalise its brief of requirements due to the effect of the Decentralisation proposals. However, by year-end the design had been developed sufficiently to facilitate a pre-Planning meeting with Kildare County Council, who have yet to confirm their availability in that regard. Planning Application documents for a generic type office development of 3,500m2 (approx.) of accommodation at 5-7 Merrion Square were completed during the year and a formal instruction to lodge the Application was awaited at year-end. The Unit continued to act as Technical Advisers to the Department of Arts, Sport & Tourism (DAST) on the proposed development of a National Stadium. Following completion in December 2003 of an assessment of the IRFU/FAI Lansdowne Road Feasibility Study for a new Stadium, the Government decided in January 2004 to financially support - to the tune of 191m - the redevelopment of Lansdowne Road into a 50,000 all-seater Stadium under the joint sponsorship of the IRFU and FAI. Special Projects Unit continued to advise DAST throughout the year regarding the various procurement options being considered. In early 2004, a joint venture company - Lansdowne Road Stadium Development Company Limited (LRSDC) - was established by the IRFU and FAI to procure the Stadium. This Unit has liaised closely with LRSDC and DAST on all matters relating to the procurement of Design and Project Management services in that connection e.g., documentation, attendance at interviews and evaluation of Consultants’ submissions. As part of its Decision to support the redevelopment of Lansdowne Road, the Government also committed itself, as financial resources permit, to the development of a Sports Campus at Abbotstown. The Campus is to include medical, research and training support for elite athlete development plus administrative facilities for the smaller sports bodies, in addition to a range of other facilities including pitches and training grounds. The Campus at Abbotstown is to be procured by Campus and Stadium Ireland Development Ltd., (CSID) who commissioned, during 2004, a Development Control Plan (DCP) for the entire site. SPU contributed to various aspects of the DCP and the conclusions/recommendations in the Development Control Plan are to be considered by Government in early 2005. SPU’s role in relation to the Project is to act as Technical Advisors to DAST/CSID.

Total Expenditure by Special Projects Unit in 2004 was 83,998,888.29. COMPLETED

IN PROGRESS

PLANNING PERMISSION/TENDER STAGE

IN PLANNING

Relocation of the State Laboratory (State Lab) from Abbotstown to Backweston

Relocation of the Department of Agriculture & Food Laboratories (Agrilabs) from Abbotstown to Backweston

Provision of Accommodation for the Department of Finance at 7-9 Merrion Row

National Conference Centre

Relocation of the Marine Institute HQ to Galway.

Proposed WestGate and HeustonGate Developments at John's Road/Military Rd. sites. Department of Agriculture & Food Farm Facility at Longtown, Clane, Co. Kildare Development at 5-7 Merrion Square, Dublin Provision of a Permanent Food Safety Centre, for the Department of Agriculture & Food at Backweston.

Architectural Services The architectural practice within the Office of Public Works provides a service of exceptional quality. It provides a comprehensive design and project management service for public sector building projects, a conservation management and advisory service and offers independent advice to the Government on architectural issues. By operating closely with the Structural Engineering and Mechanical and Electrical Sections of the Engineering Services Business Unit and with the Quantity Surveying Section it offers a full in-house multidisciplinary service to its customers. Architectural services have developed a reputation for quality and professionalism reflected by the many awards achieved. The practice has developed a comprehensive management that is ISO 9002 accredited and produces annual accounts that consistently show Architectural Services to be operating at a notional surplus. Services offered to our customers include: • Provision of full design and construction management service • Project feasibility studies and reports • Development of initial brief • Advice on initial building and lifetime costs • Advice on planning and building regulation issues • Advice on health and safety • Advice on conservation methods and procedures

The practice has a developed expertise in a number of areas: • Modern office accommodation • Conservation and restoration of heritage properties • Prison buildings • Garda buildings • Public Offices and Government Departments • Public access at heritage sites

Project Portfolio The extent of work undertaken by Architectural services is indicated by the value of the portfolio of projects. For 2004 the work programme contained 441 projects with a combined value of 2.133 billion. Throughout the year variations occurred in the planned advancement of certain projects owing to the commencement of the Government Decentralisation Programme and to changing priorities of the client. Although some 84 projects were added to the programme a number of major projects were also removed resulting in an end of year output value of 1.668 billion for 438 projects on hand.

Continuing Professional Development (CPD) Monitoring and developing a professional competency level is essential in ensuring that project quality and service delivery is maintained as well as being a requirement of ISO 9002. An ISO Audit of Architectural Services noted that individual staff member’s average annual CPD training stood at 28 hours, which exceeded the target of 25 hours. The CPD Programme continued in 2004 with training and other events including: • Lecture on Designing with Wood and sourcing of Tropical Hardwoods- Rupert Oliver & Ciaran O’Connor • Lecture on Designing for Sustainability-Roeland Van Elsen • Series of lectures and RIAI approved refresher courses for selected staff, on Health and Safety and Planning Legislation • Series of lectures to individual staff members on Conservation of Historic Interiors. • Participation by selected staff at Icomos (International committee on Monuments and sites) Conference in Dublin Castle • Participation by selected staff at Historic Houses of Ireland Annual Conference. • Meetings with the Education Officer of the RIAI to discuss CPD matters of mutual benefit to be progressed in the coming year.

Graduate Training Programme • A new joint RIAI/OPW Graduate Training Programme was established in 2004. There are currently 9 graduates in OPW with capacity for a full compliment of 20 graduates. • The training programme provides the experience required for the RIAI/ NUI examination in professional practice and during their time with Architectural Services, the graduates have made a positive contribution to the design and development of various projects.

Palm House Botanic Gardens

Conservation The Conservation Unit, in addition to executing major building conservation projects, continued with a number of conservation research initiatives, including: • Developing a building limestone database with the State Laboratory and the Geological Survey of Ireland • Conservation research into historic paints under joint agreement with the State Laboratory. • Developing a research programme and establishing collaborators to share in undertaking of specific practice related subjects: fire safety (historic buildings); stone cantilevers; sculpted and carved elements; ironwork • The recording and documentation of interventions in Historic Properties and other Protected Structures with the School of Architecture, U.C.D.

Sustainable Development and Universal Access policy • The OPW SD+UA Workgroup (Workgroup on Sustainable Design and Universal Access) continues to research best practice, methods and standards for Architectural Services • The Green Design Audit Checklist, a self-auditing tool, is available on the intranet to assist the design process at various stages • The Green Team (Partnership Committee Workgroup) was launched in June 2003. The team comprises of volunteer members from all divisions of the OPW including regional offices, with the intention of achieving more environmentally friendly work practices and a sustainable approach to the services provided • The Accessibility Audit Checklist is available on the OPW intranet site to assist designers audit design to comply with the current statutory building regulations • The OPW currently have fifteen qualified access auditors to assist in auditing of buildings within the State property portfolio following a request from a Government Department • The Design for All Exhibition, presented by the OPW in conjunction with the Department of Justice, Equality and Law reform and the Institute of Design and Disability completed its tour in 2004. Following its appearance in Malaga, Spain the exhibition traveled to the RHK & City West in Dublin, Killarney & Tralee in Kerry and then returned to the Atrium in OPW. • During 2004 the SD+UA Workgroup provided assistance and advice in the development of the generic output specification to be used in the Government Decentralisation Programme.

Engineering Services With staff drawn from a range of engineering disciplines, this business unit delivers engineering services and advice in the civil, mechanical & electrical and hydrometric fields in connection with its own work programme and that of other Office of Public Works business units.

Flood Policy Review In September 2004 the Government accepted the recommendations of a report of an inter-departmental group established to review national flood policy. The Group recommended that the Office of Public Works be the State’s lead agency in relation to this area and be tasked with delivering a multi-faceted programme aimed at mitigating future flood risk and impact. Engineering Services will implement the programme over a number of years, in conjunction with other state agencies where relevant. The programme includes the following major new initiatives: • National Flood Hazard Mapping Programme • Updating the Flood Studies Report for Ireland • A campaign to raise public awareness of flooding issues • Provision of guidance in relation to sustainable development • Production of a flood defence asset register • Development of a flood warning system • Development of criteria for designation and prioritisation of channels for future maintenance and flood relief measures

By the end of 2004 progress on implementation of these initiatives was as follows: National Flood Hazard Mapping Programme: A contract was placed for Phase I of the Programme. This entails (a) collection and verification of available information in relation to past flood events from more than 40 Local Authority and other organisations and (b) development of an Internet based system to disseminate this information. By year-end collection of material was underway at six source bodies and development of the prototype of the website was well advanced. Flood Studies Update: Preparation of an implementation plan commenced in conjunction with relevant organizations. An Engineer with specialist expertise was recruited on contract to assist in this process. Flood Warning System: Contract documents were completed for procurement of meteorological equipment that will be used in two pilot warning systems on the Munster Blackwater and the Suir rivers.

Quality Service • Mechanical & Electrical Section secured ISO 9001 accreditation in August 2004. • All other Engineering Services sections already accredited to the ISO 9001 standard retained that status following audits conducted in 2004. • Drainage Maintenance Section commenced preparations for seeking accreditation to the ISO 18001 (Health & Safety) standard. • the customer satisfaction-monitoring programme in Drainage Maintenance Division again yielded a high satisfaction rating from clients. • A programme was developed with a view to seeking accreditation to the Institution of Engineers of Ireland Continuing Professional Development training scheme for professional and technical staff.

The other main activities and outputs in Engineering Services during the year were as follows:

Drainage Maintenance

EAST REGION 2003 2004

WEST REGION 2003 2004

S-W REGION 2003 2004

2003

TOTAL 2004

Main channels (km)

203

221

123

334

403

Minor channels (km)

819

869

549

536

552

523

1970

1928

Bridges repaired

103

145

180

Bridges replaced

Bridge development applications

131

142

165

351

Labourforce (at 31 December)

119

120

287

291

Maintenance expenditure ( m)

4.6

5.9

4.3

4.9

4.4

4.6

13.3

15.4

Environmental Environmental Drainage Maintenance Programme: This on-going programme to analyse the environmental impact of drainage and devise and implement least invasive methods continued with the assistance of the Central Fisheries Board. Consultations with Regional Fisheries Board and the National Parks & Wildlife Service also continued in relation to the drainage works programme.

Mechanical Engineering As part of an ongoing plant management programme, new equipment and vehicles costing 0.7m were purchased. In addition to output supporting Engineering Services drainage operations e.g. fabricating sluice gates, weed-boats etc the Central Engineering Workshops carried out a number of projects for other OPW business units and outside bodies including: Altamont House Co. Carlow: The railings going down to the River Slaney from the gardens were completed during the year. Regional Veterinary Offices: Stainless steel laboratory vices fabricated

Veterinary Office equipment

Altamont House railings

Hydrology & Hydrometric Hydrometric data collection At the end of 2004, data was being collected at a total of 347 hydrometric gauging stations throughout the country (295 permanent and 52 project-related).

Requests for hydrological data The Section responded to a total of 256 requests for data or information in 2003, 90% of which were processed within 7 days of receipt. Data is also being provided via a dedicated Internet site (www.opw.ie/hydro/home.asp).

Gauging equipment Arrangements were completed for procurement of sophisticated gauging equipment that will be used in a pilot flood warning system.

Structural Engineering This Section expanded in 2004 with the integration of four former Heritage Service (Department of the Environment, Heritage and Local Government) staff back into OPW. As a result, the Sectionâ&#x20AC;&#x2122;s activities now include a number of projects related to heritage properties. This work has been fully integrated into the Sectionâ&#x20AC;&#x2122;s ISO 9001 Quality Management System. New work designed in-house and completed in 2004 included: New Garda Stations at New Ross, Co Wexford, Abbeyfeale Co. Limerick; Staff Park facilities in St Stephens Green; Entrance Pavilion at Connemara National Park; Irish Coastguard Station, Rosslare strand and extensions to Dundalk and Ennistymon Garda Stations The throughput of cases in the year can be summarized as follows:

PROJECT/ACTIVITY

Building Civil Structural Reports

NO. ON HAND 1/1/2004

NEW PROJECTS IN 2004

TOTAL

NUMBER COMPLETED IN 2004

126

206

Heritage related projects included restoration of historic artificial lake at Emo Court; design of 2 footbridges for Killarney National Park and upgrading of Muckross House sewage treatment plant.

Mechanical and Electrical A review was carried out of the operation of the trial contracting out of maintenance works. Output is summarized below:

WORK AREA

TOTAL VALUE M

Service Contracts

3.5

Minor Works /Maintenance

Programmed maintenance work

1.6

New Works

Advice and Monitoring

Flood Relief Programme The OPW programme of Flood Relief Schemes is managed by Engineering Services. The programme has been ongoing since 1995 and schemes are carried out in association with the relevant local authorities. Works are generally carried out under the Arterial Drainage Act 1945, and the Arterial Drainage Amendment Act 1995. In recent years some phases of schemes have been carried out by OPW as agents of local authorities under Part 8 of the Planning and Development Regulations 2001. OPW expenditure on Flood Relief Projects amounted to 15.4m in 2004. Construction works continued on two areas in 2004: Kilkenny where the scheme is being undertaken under the Arterial Drainage Acts, and the River Tolka, which is being undertaken under local authority powers. These two flood relief schemes accounted for 80% of the Flood Relief budget in 2004 with 9.7m expended in Kilkenny and 2.75m on the River Tolka.

Kilkenny Scheme Works on the River Nore (Kilkenny City) Flood Relief Scheme began in August 2001 and are now practically complete. The scheme was designed to provide protection against a flood of such extent that it has a 1% probability of occurrence in any year.

Greensbridge, Kilkenny: Downstream view

Johnâ&#x20AC;&#x2122; St. Johns Bridge, Kilkenny: Downstream view

River Tolka Works on the River Tolka continued in 2004 in the Dublin City, Fingal and Meath areas. The works were carried out by OPW direct labor operating out of the East Region in Trim and included the construction of walls and embankments, Removal of Distillery Weir, and the widening of the river in the Dublin City area. Works in the Meath area included the replacement of the Maynooth Road bridge, Embankment construction and the removal and restoration of the old Castle View Bridge. In Fingal, embankments were constructed along the N3 road, in Herbert Road and at the Westpoint Business Park. Further works are planned in all 3 areas in 2005.

Activity on the Flood Relief Programme in 2004 is summarized below.

SCHEME

STATUS

Kilkenny

Almost completed

9,711,243

Tolka (Dublin)

Phase 2 complete

1,020,082

Tolka (Meath)

Interim and Phase 1 complete

986,809

Tolka (Fingal)

First Phase of Works complete

717,297

Clonmel

Phase 1 underway

222,218

Mallow

Design of Phase 1 complete. Construction March '05

Waterford

Proposed Scheme Exhibited

51,287

Carlow

Proposed Scheme Exhibited

44,278

Ennis

Design underway. Exhibition April '05

Fermoy

Exhibition Autumn '05

Templemore

Feasibility Study ongoing. Exhibition mid-2005

Tullow

Feasibility Study ongoing

54,573

Mornington

Exhibition April '05

16,315

Flood Mapping Project

Phase 1 underway

618,264

Miscellaneous TOTAL

EXPENDITURE

1,374,019

0 60,350 202,052

313,345 15,392,132

Government Supplies Agency Procurement Service The Government Supplies Agency (GSA) provides a centralised procurement service in markets that are amenable to aggregation, for Government Departments and Offices. These goods and services are generally commodity type items available from stable supply markets. They are items that are commonly used across the State often in high volumes. The value of the goods and services utilised by Client Departments through Government Supply Agency contracts was €52,439,340. A breakdown per market is indicated in the following table.

MARKET

VALUE (€)

Vehicles & Transport Equipment

13,423,651

Printing and Binding

11,731,965

Fuels (Liquid ,Gas and Solid)

9,969,035

Uniforms & Clothing

5,215,448

Stationery & Office Supplies

5,188,033

Advertising Services

3,937,264

Janitorial Supplies

1,693,364

Public Order Equipment

756,475

Footwear

314,146

Personal Protective Equipment

209,959

Total

52,439,340

Publications The Agency’s Government Publications Service continued to provide access to Government publications through our retail outlet in Molesworth Street and on mail order. Sales in 2004 amounted to €1,005,969

Election Services The Government Supplies Agency managed the production of ballot papers for the European Parliament, Local Government elections and the referendum on the 27th amendment of the constitution bill 2004 Irish Citizenship, in 2004. Election Services continues to work with the Department of the Environment on the development and testing of electronic voting systems.

Iris Oifigiúil The Government Supplies Agency publishes Iris Oifigiúil, the Government Gazette, twice each week. An internet version of Iris Oifigiúil is also available and can be accessed at www.irisoifigiuil.ie. The addition of an on-line advertising placement service was introduced in 2004.

Newgrange

Heritage Services Historic Properties With effect from 1 January 2004 operational responsibility for the Built Heritage was transferred to the O.P.W. while responsibility for policy matters (including capital funding) remains with the Department of the Environment, Heritage and Local Government. Historic Properties is responsible for the conservation, management, presentation and development of over 20 Historic Properties comprising Houses, Historic Park and Gardens. These include such flagship properties as the Phoenix Park, the National Botanic Gardens, Kilkenny Castle, Castletown House and the JFK Arboretum. Development work encompasses restoration of historic buildings, provision of improved visitor facilities, upgrading and restoration of historic gardens and arboreta and the interpretation and presentation of these heritage properties to the public. In addition to current expenditure incurred in relation to the staffing and maintenance of these properties, capital funding was also provided by the Department of Environment, Heritage and Local Government. A wide ranging programme of small-scale maintenance, improvement, conservation and health and safety works, together with the provision of machinery, was funded from the OPW Vote in 2004.

National Botanic Gardens, Dublin The restoration of the Palm House, a unique seven-storey building dating back to the mid-19th century, was completed in the spring of 2004 and the building was officially opened by the Taoiseach in May 2004. This major project represents the completion of the programme of major infrastructural works set out in the Management Plan for the Gardens published in 1992. The two-year project consisted of the faithful restoration of the Palm House complex involving the dismantling, repair and re-erection of the glasshouses. Improvements included the introduction of a combined new heating, ventilation and misting (humidity control) system. The project was funded by the Department of Environment, Heritage and Local Government and formed part of the current National Development Plan.

Liffey Valley Regional Park, Lucan Lucan Demesne was acquired by the State in 1996 with the objective of establishing a Liffey Valley Regional Park which could be extended in the future by the three relevant Local Authorities who agreed to co-operatively manage and maintain the site as a single entity and to carry out an agreed programme of works for its development. To this end, funding totalling 4.7m., to be allocated over a period of years, was approved. The Local Authorities made much progress during 2004 in implementing this programme of works. This project was also funded by the Department of Environment, Heritage and Local Government under the current National Development Plan.

Phoenix Park Substantial resurfacing works were carried out in 2004 on the main road through the Phoenix Park, Chesterfield Avenue. This project was part-funded by the Department of Environment, Heritage and Local Government. A project for comprehensive renewal of this avenue has been drawn up and will be submitted for planning permission shortly. This scheme incorporates a variety of safety features for the benefit of all Park users and the objective is to implement the scheme on a phased basis over a number of years.

Great Blasket Island, Co. Kerry As a result of the collapse of An Blascaod Mór National Historic Park Act, 1989, a consultative process about the Island’s future was initiated to bring together all Island stakeholders and other relevant parties. The three main issues to emerge were those of access, conservation and an acceptable level of development. As part of this process a Management Group, comprising of representatives of landowners, the Local Authority, the Department of the Environment, the Department of Community Rural and Gaeltacht Affairs and O.P.W., was set up. This group made good progress from its first meeting in 2002 and a draft Management Plan for the Island was completed in September 2004. The majority of landowners have already signed up to this Plan. Government approval in principle was given in 2002 to expenditure of 8.5m to purchase the holdings on the Island, to improve the pier at Dún Chaoin and to build a new pier on the Island and to provide visitor facilities (on a small scale). The objective was to secure the approval of the Department of the Environment to proceed with the first element of the proposals in 2005 viz. to acquire the lands on the Island at a cost of 1.7m. and then to go back to Government on the rest of the proposals. However, the D/Environment has now decided to go back to Government on the whole package as a first step.

Emo Court, Co. Laois The Country Fair was held in the grounds of Emo Court in 2004 for the first time and was a great success. It will take place there again in June 2005.

Doneraile Court, Co. Cork This built heritage property formally transferred from the Department of the Environment to OPW in September 2004. €000

€000

2003

2004

Staffing

7,493

9,751

Non-Pay Running Costs

3,732

3,605

Maintenance

3,391

1,637

14,616

14,993

FINANCIAL INFORMATION

Total

Funding for major capital projects is provided from the Vote of the Department of the Environment, Heritage and Local Government.

National Monuments Financial Subhead I2 16,390,151.92 was expended in 2004 from the I2 Subhead. (Of this, and the remaining 5,744,517.22 was spent on NON-PAY).

10,645,634.70 was spent on PAY

Works/Services for the Dept. of the Environment, Heritage and Local Government – 1,211,119.50 was expended in 2004 by OPW National Monuments on works/services on behalf of the Dept. of the Environment, Heritage and Local Government. This expenditure relates to the installation/upgrading of audio-visual shows and exhibitions at national monument sites in State care; the operation of an apprenticeship scheme aimed at building up a skills base in traditional building conservation skills; and a number of conservation projects at national monument sites.

Activities Black Mill, Roscrea, Co. Tipperary The Black Mill in Roscrea opened to the public during the summer following the completion of a 4-year programme of restoration works. The mill has been substantially restored and now houses St. Cronan’s Cross, a 12th century high cross that needed to be removed to an indoor environment owing to concerns for its preservation. A balcony in the newly restored mill allows viewing of St. Cronan’s Cross from different levels. A replica cross was placed on the site of the original cross. The Black Mill is presented to the public as part of the Roscrea Heritage complex that also includes Roscrea Castle and Damer House. This project was funded under the National Development Plan 2000-2006.

Ferns Castle, Co. Wexford In July, President Mary McAleese formally opened the Ferns Castle Visitor Centre and Tapestry Exhibition. The visitor centre is located adjacent to the castle, which dates from the 13th century. The visitor centre is designed in an arc shape to reflect the geometry of the towers of the castle and natural materials such as stone, timber and slate were used in its construction. In addition to providing a guide information service, the reception building houses the Ferns Tapestry Exhibition consisting of 25 individual panels relating the history of Ferns. The tapestry panels were produced by the Ferns Tapestry Group, a local community group formed in 1997 whose aim was to depict the history of Ferns through stitchwork. This project was funded under the National Development Plan 2000-2006.

Scattery Island Visitor Facilities In July, Mr. Tom Parlon, T.D., Minister of State, formally opened visitor facilities on Scattery Island, Kilrush, Co. Clare. Located some 2.5 km off Kilrush, Scattery Island is home to a monastery founded by St. Senan in the early part of the 6th century consisting of a round tower and several churches. Scattery was finally abandoned in 1978 and was subsequently acquired by the State in 1991 with the assistance of Kilrush Town Community Development Ltd., Shannon Development and Clare County Council. The new visitor facilities on the island mainly comprise of an existing cottage that has been converted to serve as a visitor reception area and information point. Visitors disembarking from the ferry can now avail of information at the visitor reception building. In addition a monastic trail has been developed that takes in Temple Senan, Senan's Bed, the monastery of St. Senan, Knocknangel and Teampall na Marbh. The design of the new visitor facilities is mindful of the mood and ambiance of the island and is respectful of the island's importance as a national monument. It is hoped that the new visitor facilities will encourage more visitors to take the trip out to the island. This project was funded under the National Development Plan 2000-2006.

Famine Warhouse 1848, Ballingarry, Co. Tipperary Mr. Tom Parlon, T.D., Minister of State, officially opened the Famine Warhouse 1848 in July following the completion of an extensive conservation and renovation project by OPW. During the Great Famine the Warhouse, a substantial two-storey building dating from about 1844, was the scene of the 1848 Rebellion by the Young Irelanders. The new permanent State exhibition in the house tells the story of the Famine and the Rebellion, and the trial, imprisonment, and penal exile of the leaders in Van Diemen’s Land (now Tasmania, Australia). The Rebellion is one of the best documented events in Irish history and eyewitness accounts from participants – police rebels and the children who were in the house – have been used throughout the exhibition. The Famine Warhouse 1848 was purchased by the State in 1998 during the celebrations to mark the 150th anniversary of the Rebellion. At the time the Taoiseach, Bertie Ahern, T.D., described the house as ‘an important historic monument and part of our national heritage’ and acknowledged the appropriateness of it housing a permanent exhibition. This project was funded under the National Development Plan 2000-2006.

Main Guard, Clonmel, Co. Tipperary In April Minister Parlon officially opened the Main Chamber of the Main Guard in Clonmel. The restoration of the Main Chamber is the final element in the conservation project undertaken by OPW at the Mainguard. The Main Guard was built by James Butler, Duke of Ormond, in 1675 as the courthouse for the Palatinate or administrative area of County Tipperary. Subsequently it was used as a barracks and as the seat of the assize courts until 1803. From 1810, the building was extensively re-modelled and put to new use. The open arch arcade was converted into shops, a basement was excavated and additional floors were inserted. The Main Guard was transferred to State care in the 1980s and a major programme of restoration was subsequently undertaken funded firstly under the EU Operational Programme for Tourism 1994-1999 and then the National Development Plan 2000-2006.

The building is now presented as it was in the 17th century, with an open arcade to the street. Modern facilities are provided in a new construction, which accommodates a reception, access stairs and lift, toilets and staff facilities to the rear and side. The new exhibition installed in the Main Chamber officially opened by Minister Parlon deals with the discovery of the building, the research undertaken in 1990s and the conservation and restoration of the building.

Visitor Services A primary function of Heritage Services in OPW is the conservation and presentation of built heritage sites that are in its care. Over 700 such sites returned to OPW care with effect from January 2004. In particular, the conservation of over 60 of the sites was achieved by the deployment of Guides where it was necessary to do so to ensure their conservation or that it was possible for the public to visit the sites safely. The permanent Guides cadre was augmented by the recruitment of approximately 300 Guides on a seasonal basis. The total fee-paying visitor numbers of 2.098 million in 2004 was testament to the enduring popularity of the sites. Customer service obligations were fulfilled by conducting surveys of visitors to selected individual sites in 2004. These surveys confirmed very high satisfaction ratings with regard to the friendliness and helpfulness of the Guides and the tours that they provided with ratings in excess of 9.2 out of 10 being achieved at many sites. A specific Quality Customer Service Principle requires that OPW takes a proactive approach in providing information that is clear, timely and accurate; that is available at all points of contact and meets the requirements of people with specific needs. In fulfilment of this requirement in relation to Heritage Services, high quality brochures in Irish, English, French, German, Spanish and Italian were produced that provided details of the opening times of staffed sites, the facilities provided at them and the admission charges payable. These brochures were distributed at the staffed sites and also through the Tourist Information Offices network operated by the Regional Tourism Authorities. In addition, information regarding the staffed sites was provided on a dedicated promotional website â&#x20AC;&#x201C; heritageireland.ie. The heritage sites that are managed and presented by OPW Heritage Services play a crucial role in the Irish tourism industry. As part of its mission delivery Visitor Services consulted regularly with FĂĄilte Ireland, Tourism Ireland, State Agencies and other stakeholders in the delivery of heritage services and their improvement. Many commendations were received during 2004 for the high standards of presentation of OPW managed heritage sites. One such commendation was the selection of Clonmacnoise Visitor Centre by CIE Tours International for an award under its highly renowned National Awards of Excellence 2004.

Ceide Fields

Corporate Services Personnel Services The Personnel Division in the Office of Public Works provides a support service to a large multi-faceted and multi-locational organisation. In 2004 these dimensions were broadened still further when functions relating to National Monuments, Historic Properties etc., which had been the responsibility of the Department of Environment, Heritage and Local Government, were successfully transferred to OPW. Because of the diverse nature of the work carried out by OPW our staff have a wide mix of competencies and skills which within a workforce of approximately 2000 means that you can have a drainage channel dug to alleviate flooding, the decor of the National Library carefully restored including the ornate timberwork of Carlo Cambi or a flower bed seasonally planted in St. Stephen’s Green, amongst many other challenging projects and tasks. In 2004 the significant challenge for the Personnel Division was to continue to provide the usual range of services to this very broad group of staff while dealing with the changes brought by the responsibility of the new functions, the organisational challenges arising from decentralisation and the evolving complexity of employment law and individual issues. In addition, in 2004 Personnel Services also began taking some of the steps to facilitate moving from the traditional role of Personnel to a Human Resource function and work was ongoing throughout 2004 with the Policy Unit and the Sub-Group of Partnership to develop a Human Resource Strategy for OPW.

Organisation Unit The Organisation Unit, as part of Corporate Services, performs a vital role in the OPW. It provides and maintains the IT, telecommunications, and office equipment infrastructure that underpins the activities of the rest of the Office. The unit has undergone significant changes in 2004, which will continue in 2005 with a continued emphasis on performance review and delivery of work targets. The Main focus in 2004 was the delivery of the projects and services set out in the Business Plan as approved by the IT User group. Outlines of key areas of work completed by the Organisation Unit in 2004 are as follows:

1. Projects & Systems Some of the projects undertaken included: • Online planning consultation system • Flood hazard mapping system • EU Presidency system • Central registry system for file tracking

2. Services The following table gives an indication of the scale of services supplied during 2003: DESCRIPTION

QUANTITY

Sites supported

120

PCs & laptops supported

950 approx

Servers supported

60 approx

Printers supported

180 approx

Software applications

120 approx

Mobile phone supported

600 approx

Photocopiers

130 approx

Fax machines

140 approx

3. Infrastructure upgrades and improvements A number of significant upgrades and improvements were carried out on the Network Infrastructure during 2004. In particular, the reintegration of OPW remote sites to the Government VPN (Virtual Private Network) and the integration of the former DĂşchas sites into the OPW Network. In addition, a major upgrade of the OPW phone system was carried out, including the re-introduction of voicemail. Peribit data compression devices were deployed throughout the OPW WAN (Wide Area Network) to boost network performance.

4. I.T. Re-structuring of Organisation Unit The Organisation Unit was re-structured in 2004 to cater for the additional responsibilities assumed as part of the DĂşchas integration. The restructuring also aligned the data communications and telephony functions in line with trends in the IT industry. In January 2003, consultants prepared a report on the IT function within OPW and from this a 10-point Action Plan was produced which set out how the main recommendations could be delivered. The deliverables on foot of the Action Plan included the formulations of a Project Management methodology for IT projects and the creation of a Service Level Agreement for the delivery of IT-related services in OPW. The Action Plan also included the enhancement of the existing OPW IT Helpdesk to focus more directly and immediately on the internal customer. The consultants also recommended that the Organisation Unit initiate a programme of IT awareness within OPW. The Organisation Unit now regularly publishes information on IT developments on its Intranet site and arranges information sessions for staff on new technologies. Similar presentations will be delivered in 2004.

5. Summary In summary the work carried out within the Organisation Unit is both extensive and varied, and vital for the operation of the OPW. The acquisition of new reporting tools has enabled systems to be analysed and potential problems rectified before they become more serious.

Legal Services Section In 2004, Legal Services continued to liaise with the State Claims Agency (SCA) in the reporting of accidents and providing follow up documentation in line with the Protocol agreed between the two organizations in 2002. The provision of legal advice to the Office was managed, up to October 2003, by a firm of solicitors on a contract basis. At the end of the contract, agreement was reached with the Chief State Solicitorâ&#x20AC;&#x2122;s Office on the provision of the full range of legal services required by OPW. A panel of solicitors was chosen following a tender and interview process and a Service Level Agreement on the procedures to be followed by both parties was agreed and subsequently signed with the Chief State Solicitors Office. The Service Level Agreement provides for the regular review of the service provided. Legal Services continued to act as Company Secretary to the two companies acquired by the OPW, Colmstock Properties Limited and Public Property Development Limited and commenced the winding up process leading to the liquidation of both companies. In addition administrative services to the Barretstown Castle Trust and the Tyrone Guthrie Centre, Annaghmakerrig are provided by Legal Services.

Freedom of Information (FOI) Unit The efficient and effective handling of FOI requests continued to be a priority during 2004. The total number of requests dealt with during the year amounted to 40 and where appropriate, requesters were given every assistance with access to records without having to make a formal FOI application. The Guide to the Functions, Records, Rules and Practices of the Office, a requirement under Sections 15 and 16 of the FOI Act which is available on the OPW website, was updated. The FOI Unit section of the Intranet has been expanded to include a Decision Makerâ&#x20AC;&#x2122;s Manual and a guide to the more common exemptions used in the course of making a decision on an FOI request. A template decision letter is also shown. Continuing its commitment to best practice and compliance with the provisions of the FOI Act, the FOI Unit is represented at the meetings of the Civil Service Users Network (CSUN) and the Interdepartmental Working Group (IDWG). These networks provide a forum for discussion of cases with colleagues from other Civil Service Departments and Offices and contribute to the overall development of the FOI ethos. To reinforce established practice in the Office, a Protocol on the Management of FOI requests from the media was drawn up. This Protocol sets out the framework within which all FOI requests from members of the media must be dealt. As a result of staff moves and promotions, a decision was taken to appoint additional Decision Makers and Internal Reviewers. The Chairman signed a Derogation Order authorizing all staff from the grade of Executive Officer upwards to be appointed Decision Makers and all staff of the grade of Higher Executive Officer and upwards to be appointed Internal Reviewers. Training will be arranged in 2005.

The following table sets out a summary of the FOI activity during the year. Requests from business groups accounted for most of the FOI requests received. Total Requests received

Journalists

Business

Members of the Oireachtas

Staff Members

Other

Training Unit In 2004 the customised Performance Management and Development System was implemented by nonestablished State industrial staff who had received training during the previous year. Training in PMDS was delivered to approximately 500 staff in the Heritage area during 2004 and this is now being implemented. Among the courses organised by Training Unit were computer courses in Word and Excel at beginner, intermediate and advanced levels, Keyboard Skills, AutoCad and Systems Analysis. Communications Skills courses included Assertiveness in the workplace, Interview Skills and Presentation Skills. Attendance at these courses amounted to approximately 600. An Induction Course was held for new entrants and a Retirement Course was attended by 13 retiring members of staff. Many staff availed of the Refund of Fees Scheme to pursue courses of Higher Education in their own time.

Accounts Branch OPW’s Accounts Branch is responsible for: • making authorised payments, principally payroll and contractors claims, • recording, managing and accounting for the Office’s financial resources, • putting forward, effectively and on time, the Office’s Estimate requirements and managing expenditure within the voted allocation, and • briefing the Minister and Management Advisory Committee on financial issues.

During 2004, Accounts Branch was charged with the task of transferring the financial and accounting functions of the Heritage Services to OPW. This involved protracted negotiations on funding and detailed planning for the seamless integration of the two sets of payroll and accounting systems. It also involved implementing the ITP System in the Heritage Services which required the delivery by Accounts Branch of an intensive training programme for Heritage staff.

In 2004, Accounts Branch also processed 33,000 ITPs, 12,000 receipts, 6,000 travel claims, 3,500 rents payments and paid the salaries and wages of 2,350 staff. In addition, it managed voted and non-voted expenditure totalling 537m, receipts of 118m and 41.7m in Local Loans repayments. The main project facing Accounts Branch in 2005 will be the implementation of the new Financial Management System (FMS) which is the first phase of the Management Information Framework (MIF). A Project Team led by Votes Section and including representatives of the Finance Unit and Payroll Section will have responsibility within Accounts Branch for coordinating the preparation and implementation of the FMS project. It is also planned to implement a complete upgrade of the Corepay payroll system during 2005.

Management Accounting Service The Management Accounting Service was heavily involved in development of the MIF project during the course of 2004. Annual and periodic accounts or financial statements were produced in respect of Architectural Services, Procurement Services, Farmleigh, Art Management, Financial Services and the Central Engineering Workshops. The Management Accounting Service also has responsibility for compilation of the OPW Capital Asset Register.

Internal Audit Internal Audit carried out audits of all Business Units and Support Services in 2004. An Audit Committee oversees the operation of the internal audit function in the Office. Two of its members, including the Chair, are external members.

Art Management Group The OPW Art Management Group has responsibility for the management of art works in the State Art Collection that are located in many State properties throughout Ireland. This collection includes contemporary and historic art works. In 2004, the Art Management Group continued commissioning and purchasing art works for Client Departments under the Government's Per Cent for Art Scheme to demonstrate OPW's commitment to a full and effective implementation of the Scheme. A major requirement of the Per Cent for Art Scheme is to ensure public engagement with contemporary art works. One of the ways OPW undertakes this is through the annual touring Art of the State exhibition. In recent years, OPW has worked in co-operation with the Department of Finance and Personnel of Northern Ireland, bringing art works purchased by both organisations to a wider audience. 2004â&#x20AC;&#x2122;s touring exhibition entitled Currents: An exhibition of recent acquisitions featured art works purchased in recent years. It travelled to venues throughout Ireland, north and south: the Glebe Gallery, Church Hill, Co. Donegal; Birr Technology Centre, Birr, Co. Offaly; Callan Friary, Callan, Co. Kilkenny; Linen Hall Library, Belfast; The Market Place Theatre and Arts Centre, Armagh; Wexford Vocational College, Wexford; District Council Offices, Limavady, and finally, the atrium space in OPW's Head Office. Paintings and photographs shown in the exhibition by OPW had been purchased under the Per Cent for Art Scheme for new building projects. They were generously lent to the exhibition by, amongst others, the Department of Social and Family Affairs, the Department of Education and Science and the Civil Service Commission. A fully illustrated catalogue accompanied the exhibition providing details on each artist and artwork.

As part of the OPW role during the EU Presidency, the Art Management Group managed an exhibition of contemporary Irish art in Government Buildings on behalf of the Department of the Taoiseach. Art works were lent by the Royal Hibernian Academy, the Irish Museum of Modern Art, Dublin City Gallery and the State Art Collection. A small exhibition was also organised in Farmleigh of portraits and portrait busts of Irish Nobel prize-winners. In December 2004, members of the Art Management Group also took part in the Inter-Departmental Public Art Coordination Group chaired by the Department of Arts, Sport and Tourism, that led to the publication of Public Art: Per Cent for Art Scheme, General National Guidelines.

Roscrea Castle

2004

Financial Review

Emo Court, Co. Laois

Palm House, Botanic Gardens

Expenditure Programme The table below shows, on a programme basis, all expenditure managed by OPW in 2004 (2003 figures are shown for comparison). This involves funds granted directly to OPW via Vote 10; funds administered on behalf of the Department of Finance; and expenditure on works and services managed by OPW and paid for by other Government Departments or Agencies.

CAPITAL AND NON CAPITAL

PROVISIONAL OUTTURN â&#x201A;Ź000

2003

2004

1. Property Management Services 1.1 Purchase of sites and buildings

4,654

7,019

110,461

114,481

115,115

121,500

2.1 Maintenance, material and supplies

43,410

46,028

2.2 Fuel, electricity, water, cleaning materials

12,949

13,496

671

729

57,030

60,253

297,325

246,896

20,837

18,421

2,539

1.2 Rent, rates etc. Programme Total

2. Property Maintenance

2.3 President's Household Staff Programme Total

3. Project Management Services 3.1 Building Programme 3.2 Flood Relief (Including Humanitarian Aid) 3.3 Grant to Zoological Society of Ireland 3.4 Grant to Maynooth College Chapel 3.5 Grant to Institute for Ireland, Louvain 3.6 Grant to Irish Landmark Trust Programme Total

750

1,000

325

321,451

269,931

4. Engineering Services 4.1 Drainage surveys 4.2 Maintenance Works - Maintenance

909

933

13,815

15,670

147

costs of completed schemes 4.3 Services to the Department of the Marine & Natural Resources 4.4 Purchase of Engineering plant and machinery 4.5 Maintenance of Engineering plant and machinery 4.6 Engineering Works for Department of AHGI Programme Total

699

764

1,763

1,935

229

17,465

19,527

CAPITAL AND NON CAPITAL

PROVISIONAL OUTTURN €000

2003

2004

5.1 Printing and Publications

20,132

22,638

5.2 General Procurement Services

31,324

29,368

51,456

52,006

6.1 Historic Properties

21,093

6.2 National Monuments

16,390

6.3 Visitor Services

668

38,151

25,148

30,429

5 Government Supplies Agency

Programme Total

6 Heritage Services1

Programme Total

7 Corporate Services 7.1 Salaries, wages and allowances 7.2 Travel and subsistence 7.3 Incidental expenses 7.4 Postal and telecommunications services

1,384

1,783

815

1,116

999

1,212

2,494

3,170

869

856

150

31,743

38,716

8.1 Local Loans

43,575

41,724

Programme Total

43,575

41,724

637,835

641,808

43,575

41,724

7.5 Office equipment and other office supplies 7.6 Office premises expenses 7.7 Consultancy Services Programme Total

8 Funds Managed by OPW on behalf of the Department of Finance

Total Gross Expenditure This may be reconciled with Vote 10 expenditure as follows: Deduct: Funds Managed by the OPW on behalf of the Department of Finance Works funded by Government Departments Supplies for Government Departments Total

107,340

82,483

60,602

62,882

426,318

454,719

The gross allocation on Vote 10 was €458,103,000. Appropriations-in-Aid (receipts) totalled €19,996,841. The overall Net saving on the Vote was €3,507,355m. 1

Certain functions in relation to Built Heritage carried out by the Department of Environment Heritage and Local Government transferred to the Office of Public Works in 2004.

Funding of Programmes

2003

2004

426,318

454,719

426,318

454,719

1 OPW funded Vote 10 (Gross) Total

2 Work funded from the Votes of other Departments Construction Works & Services Department of Education

12,242

5,790

Sundry Works

75,002

54,572

Sundry Rents Maintenance Works 1 Services to the Department of the Marine & Natural Resources 2

5,110

6,920

12,686

14,227

147

Supplies for Government Departments Printing and Stationery

16,317

18,511

Transport vehicles

13,913

13,424

Furniture

7,280

8,853

Clothing etc.

9,619

6,495

Advertising Energy General Cleaning Materials etc. Total

3,606

3,937

10,461

10,796

1,656

1,693

167,942

145,365

43,575

41,724

43,575

41,724

3 Funds managed by the OPW on behalf of the Department of Finance Local Loans 3 Total 4

These involve minor maintenance works on State occupied accommodation.

This was for work at Howth Harbour, Castletownbere, Killybegs and Dunmore East.

These funds are managed on behalf of the Department of Finance. They involve the re-coupment of loan payments from local authorities twice yearly and early redemption of loans.

In addition, Architectural Services certified the payment of sports grants with a capital value of â&#x201A;Ź89.5m for the Department of Arts Sport and Tourism in 2004.

Note: It is the policy of OPW to process invoices without delay. Since 2/1/98 this Office is operating in accordance with the Prompt Payment of Accounts Act,1997.

Architectural Services INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2004

2003 €’000 Notional Fee Income 1

€’000

2004 €’000

11,671

€’000 10,567

Expenditure Employment Costs 2

5,967

6,075

Core Support Services 3

1,637

1,714

Rent 4

662

704

Insurance 5

350

317

Depreciation

188

177

Communications

Development Costs

IT Running Costs

Heat and Light

Notional Surplus 6

9,024

9,226

2,647

1,341

Notes to the Income and Expenditure Account 1. Notional fee income. Notional fee income has been calculated using commercial fee scales discounted by 7.5% to reflect current market conditions. No adjustment has been made to either: (a) reflect any additional discounts which may be allowed to customers to whom long term services over a number of projects are provided; or (b) reflect any premium which may arise on the provision of specialist services. 2. Employment Costs. Actual pension and social welfare costs incurred have been increased where appropriate to reflect rates payable organisations. No adjustment has been made to base salary levels to reflect current market pay scales or bonus and other performance related remuneration. 3. Core Support Services. Support costs have been allocated on the basis of staff numbers as a percentage of total established staff. Pension and social welfare costs incurred have been increased in line with note 2 above. 4. Rent Actual Notional

€’000 38 666

Actual rent is allocated based on area occupied as a percentage of total space being rented. Notional rent is calculated at an average of €32 per square foot as an approximation of current market rates on similar properties. The notional charge is also allocated based on area occupied. 5. Insurance. Insurance is a notional charge to reflect professional indemnity insurance costs that would be incurred by a private sector practice and is calculated based on a percentage (3%) of notional fee income. 6. Notional Surplus. The notional surplus does not reflect a number of additional costs that may be incurred by an equivalent private sector practice but which cannot be estimated with a sufficient degree of accuracy to permit their inclusion in this income and expenditure account. These costs include, but are not limited to, legal fees, marketing costs, entertainment and working capital management. 7. All income and expenditure figures are shown net of VAT.

Barretstown Castle Trust INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2004

2003 (12 Months)

2004 (9 Months)

Interest receivable 1

6,350

6,753

DIRT Refund 1

1,051

–

7,401

6,753

2,146

2,418

Income

Expenses Legal and Accountancy fees Tax fees Re: DIRT refund

–

1,028

Camper Scholarship Scheme

5,000

3,809

Barretstown Ball

1,400

–

8,546

7,255

(1,145)

(502)

31/12/2003

31/12/2002

–

1,548

Deficit for year

BALLANCE SHEET AT 31 DECEMBER 2004

€

Current Assets Debtors 3 Office of Public Works – current account

ACC deposit account 4

2,831

–

257,333

262,832

260,164

264,380

Current Liabilities Office of Public Works – current account 6 Accruals 5

Net Current Assets

–

465

2,926

5,532

2,926

5,997

257,238

258,383

257,238

258,383

Represented by Capital Accounts

NOTES TO THE FINANCIAL STATEMENTS 31 DECEMBER 2003

1. Income Interest receivable relates to interest earned on the ACC deposit account.

2. Expenses Under the current lease terms with the Gang Camp, all outgoings including maintenance and repairs of the castle are the responsibility of the Gang Camp. The Camper Scholarship Scheme payment of €5,000 (2002: €3,809) relates to an undertaking by the trust to renew the sponsorship of a child at the camp for five years from 2003, at a total cost of €25,000.

3. Debtors

31/12/2003

31/12/2002

Amounts falling due within one year

€

ESB refund due

–

1,548

The ESB refund relates to payments made in respect of the electricity of the South Gate Lodge after the relocation of the O’Donoghue family in October 1998. In 2003, such amounts have been off-set against re-location accruals (see note 5).

4. ACC Deposit Account The balance on the ACC bank deposit account agrees with the bank statement as at 31 December 2003.

5. Creditors

Amounts falling due within one year

31/12/2003

31/12/2002

€

Ernst & Young: - Accountancy Fee - Taxation Fee General accrual ESB

2,057

1,908

–

1,028

809

2,539

2,926

5,532

The accountancy fee accrual is in respect of the preparation of the financial report for the period ended 31 December 2003.

6. The OPW current account of €2,831 (2002: €465 credit) relates to amounts owed by the Office of Public Works reflecting the current or “suspense” account maintained by the Office of Public Works.

7. The Office of Public Works (OPW) continues to support Barretstown Castle Trust in respect of expenditure on capital works, wages and maintenance. These costs have been accounted for in Government accounts.

8. The financial statements of Barretstown Castle Trust refer only to the management of the trust. The assets (Barretstown Castle and surrounding lands), which the OPW maintains, do not appear in the financial statements of the trust as they were acquired at no cost.

Emo Court

2004

OPW Awards in

Rock of Cashel

OPW AWARDS 2004 PROJECT/DIVISION

AWARDS SCHEME

CLIENT(S)

Mechanical and

Accreditation for

Electrical Section

I.S. EN ISO 9001:2000

Botanic Gardens

Royal Institute of Architects of

Palm House Restoration

Ireland Annual Award 2004

Botanic Gardens

Plan Expo Architecture and

Palm House Restoration

Construction Heritage Award

Facilities Management:

Service Excellence Award

Farmleigh

From Failte Ireland

Clonmacnoise

CIE Tours International

Visitor Centre

National Excellence Award 2004

2004

Events in the Atrium

Newgrange

Exhibitions and Events During 2004 in the Atrium, 51 St. Stephens Green

Jan/February 30th – 27th

Architectural Association of Ireland Exhibition of Colombian Biennale of Architecture

24th March

Book Launch – "Breaking Ground" Story of William T. Mulvany

30th March

EU – Press Conference – Ireland China Government Exchange

April 5th – 30th

European Union Prize for Contemporary Architecture – Miles van der Rohe Award

May 3rd – 21st

Mythology Exhibition

May 24th

RIAI Annual Awards

June 1st – 18th

Lundbeck Art Initiative – Art against Stigma World Tour

June/July 21st – 12th

Exhibition by Embassy of the Republic of Slovenia

August 1st – 31st

Exhibition by the Fine Art Degree Students of 3rd Year DIT

September/October 17th – 1st

Lundbeck Art Initiative 2004 Annual Art Exhibition

October 9th

Classical Music Performance – OPW Autumn Classical Music Tour in Heritage Houses and Gardens

November 1st – 14th

Design for All Exhibition

December 7th – 7th January ’05

Art of the State Exhibition "Currents"

2004

Staff and Senior Personnel

Clonmacnoise

Minister Parlon, Commissioner Clare McGrath, John McMahon, Ciarán O’Connor

Staff and Senior Personnel OPW staff as at 31 December 2004 Min of State and Admin

360

Architectural

152

Engineering

Other

OPW Grades

1,296

Total

1,948

Senior Personnel Seán Benton Chairman of the Office of Public Works Property Services Commissioner David Byers Project Management Services Commissioner Clare McGrath

Property Management Services

Architectural Services

Tom Costello Principal Officer

Michael O’Doherty Director of Architectural Services

Paul Molloy Principal Officer

Liam Egan Assistant Principal Architect

Property Maintenance Services

Michael Haugh Assistant Principal Architect

Des Thorpe Head of Maintenance

Ciaran O’Connor Assistant Principal Architect

Health and Safety Unit

Klaus Unger Assistant Principal Architect

Kevin Fleming Assistant Principal Officer

Heritage Services

Finbar Wall Assistant Principal Architect Pat Cooney Assistant Principal Architect

Dermot Burke Director

Heywood Gardners & Kilkenny National Monuments Staff

Engineering Services

Facilities Management

Tony Smyth Director of Engineering Services

Liam Basquille Principal Officer

Jim O’Sullivan Chief Mechanical & Electrical Engineer

Mary Heffernan General Manager, Farmleigh

Tom Sherlock Principal Officer

Tommy O’Shaughnessy General Manager, Dublin Castle

Tom Bolger John Curtin John Gallagher Assistant Chief Engineers

George Moir Public Relations Officer Lorus Collum Eileen Maher Employee Assistance Officers

Corporate Services Vincent Campbell Director of Corporate Services

Financial Services and Government Supplies Agency

Personnel & Development Services

Joseph Farrell Principal Officer

June Thompson Principal Officer

Organisation Unit, FOI, Legal Services Seán Garvey Principal Officer

Art Management Pat Murphy Art Advisor Jacquie Moore Assistant Art Advisor

Office of Public Works

Government Supplies Agency

Head Office

51 St Stephen’s Green, Dublin 2 (01) 647 6000 LoCall 1890 213 434

Office of the Minister of State, Office of the Chairman, Corporate Services, Property Management Services, Project Management Services, Property Maintenance Services, Architectural Services, Engineering Services, 51 St. Stephen’s Green, Dublin 2. Tel: (01) 647 6000 LoCall: 1890 213 414 Main fax No: (01) 661 0747 Website: www.opw.ie E-mail: info@opw.ie

Government Publications Sales Office, Sun Alliance House, Molesworth St, Dublin 2 (01) 679 3515

Furniture Branch Mountshannon Road, Rialto, Dublin 8 (01) 453 1588

Building Maintenance Service Collins Barracks, Benburb Street, Dublin 7 (01) 702 8811

Heritage Services

Dublin Castle Conference Centre

6/7 Upper Ely Place, Dublin 2 (01) 647 6000

Dublin Castle, Dublin 2 (01) 679 3713

Dún Scéine, Harcourt Lane, Dublin 2 (01) 411 7100

Farmleigh

Quantity Surveying Section, Professional Accountants 4 - 5 Harcourt Road, Dublin 2 (01) 647 6000

Arterial Drainage – Design Section, Hydrology & Hydrometric Section, Structural Engineering Section

White’s Road, Castleknock, Dublin 15 (01) 815 5900

Central Engineering Workshop Jamestown Road, Inchicore, Dublin 8 (01) 453 4204

Arterial Drainage Maintenance

17-19 Lower Hatch Street, Dublin 2 (01) 647 6000

Newtown, Trim, Co Meath (046) 943 1352

Financial Services

Fairgreen, Ardee, Co Louth (041) 685 3256

Government Offices, Hebron Road, Kilkenny (056) 7772600 LoCall 1890 213 424

Robinstown, Mullingar, Co Westmeath (044) 48332 Ballycraine, Castlebridge, Co Wexford (053) 24181 Drumbear, Cootehill Road, Monaghan (047) 83201

Main Street, Headford, Co Galway (093) 35456

13 Catherine Street, Waterford (051) 874 134

Foxford Road, Ballina, Co Mayo, (096) 22065

Government Buildings, Portlaoise (0502) 21133

Gallows Brae, Lifford, Co Donegal (074) 914 1273 Corrib Sluice Barrage, Sluice House, Galway (091) 563 097 Templemungret House, Mungret, Limerick (061) 227 139

Government Buildings, Arklow, Co Wicklow (0402) 32761 Government Buildings, Anne St, Wexford (053) 22470 14 Old Blackrock Road, Cork, (021) 496 6200

Inch Bridge, Listowel, Co Kerry, (068) 21166

The Demesne, Killarney, Co Kerry, (064) 31028

Connaught Harbour, Portumna, Co Galway, (090) 974 1086

2 Mallow Street, Limerick, (061) 313 500

Government Buildings, Spa Road, Tralee, Co. Kerry, (066) 24479

Hydrology & Hydrometric Services Barrack Street, Athlone, Co Westmeath (090) 649 2918 Hebron Road, Kilkenny, (056) 777 2641 Fair Green, Ardee, Co Louth, (041) 685 7992 Templemungret House, Mungret, Co Limerick (061) 227 139 Foxford road, Ballina, Co Mayo, (096) 22065

Regional Architectural Offices Steward’s House, White’s Road, Castleknock, Dublin 15, (01) 812 8122 Dublin Castle, Dublin 2, (01) 677 6106 Govt Buildings, St Alphonsus Road, Dundalk, Co Louth, (042) 933 4221 2 Chapel Street, Sligo, (071) 914 2202 Government Offices, High Road, Letterkenny (074) 912 1365 Barrack Street, Athlone, Co Westmeath (090) 649 2087

Government Offices, Thurles, Co Tipperary (0504) 21532 16 Eyre Square, Galway, (091) 563 016 Pavilion Road, Castlebar, Co Mayo (094) 902 1331

Heritage Services Depots Athenry Depot, District Works Manager, Raheen, Athenry, Co. Galway, (091) 844 084 Kilkenny Depot, District Works Manager, Hebron Road Industrial Estate, Kilkenny (056)7721813/1868 Killarney Depot, District Works Manager, Ross Castle, Killarney, Co. Kerry (064) 33565 Mallow Depot, District Works Manager, Mallow, Co. Cork, (022) 42278 Dromahair Depot, District Works Manager, Dromahair, Co. Leitrim, (071) 916 4186 Trim Depot, District Works Manager, Newtown, Trim, Co. Meath, (046) 943 1452

OPW Offices and Heritage Sites

Glebe House & Gallery Newmills Corn & Flax Mills

Letterkenny Lifford

Donegal Donegal Castle

Céide Fields

Carrowmore Megalithic Cemetery Sligo*

Sligo

Drumbear

Sligo Abbey Parke's Castle

Monaghan

Sligo

Ballina

Dundalk

Leitrim

Boyle Abbey

Cavan

Louth

Castlebar

Ardee

Roscommon

Mayo

Longford Mullingar

Corlea Trackway Visitors Centre Aughnanure Castle

Westmeath

Headford

Galway Teach an Phiarsaigh (Pearse’s Cottage) Dún Aonghasa

Castletown

Roscrea

Tipperary

Portlaois

Limerick

Listowel

Ardfert Cathedral

Cahir Castle

Kilkenny Castle St. Mary’s Church

Kilkenny

Wexford

The Mainguard JFK Arboretum

Ormond Castle

Doneraile Park

Ferns Castle

Jerpoint Abbey

Swiss Cottage

Ballyhack Castle

Wexford Wildfow

Castlebridge Tintern Abbey

Waterford

Kerry

Killarney Knockreer Killarney* Ross Castle

Mallow*

Cork

Dungarvan Castle

Reginald‘s Tower

Waterford

Barryscourt Castle

Fota Arboretum & Gardens

Derrynane Ilnacullin (Garinish Island)

Wicklow Arklow

Carlow

Kilkenny 1848 Warhol Mungret Rock of Cashel

Desmond Hall

Kilmacurragh

Dwyer-McAllister Cottage

Altamont Gardens Dunmore Cave

Limerick

Gallarus Castle

Glendalough Visitor Centre

Emo Court

Thurles

The Blasket Centre

Dublin

Kildare

Heywood Gardens

Adare Castle

Lusk Dublin

Laois

Clare

Tralee

Hill of Tara

Meath

Offaly

Ennis Friary

Listowel Castle

Brú na Boinne Newgrange & Knowth

Maynooth Castle

Clonmacnoise

Dromore Wood

Scattery Island

Trim* Trim Trim Castle

Athlone

Athenry* Athenry Castle Galway Portumna Castle & Gardens Coole Portumna

Old Mellifont Abbey

Battle of the Boyne Old Bridge Estate

Desmond Castle

Charles Fort

OPW Offices Heritage Sites

Skellig