Brookes Union General Media Guide 2016 by Brookes Union

A I D ME

*Source: nef consulting based on NUS data

E D I GU Want to reach in excess of 18,000 Oxford Brookes Students? With a combined spending power of over ÂŁ50 billion and an average individual spend of over ÂŁ20,175 per year, students form a highly lucrative market.*

CONTENTS Sponsorship: Daily and intermittent events ............................. 3 Sponsorship: Weekly events ............... 4 Sponsorship: Annual events ............... 6 Leaflets ................................................ 10 Posters ................................................ 12 Screens and banners ......................... 13 Guerrilla media .................................. 14 Promotional stalls .............................. 16 Goody bags ......................................... 17 Website ............................................... 18 Email .................................................... 18 Co-branding ........................................ 19 Interactive / experiential promotion ........................................... 20 Societies .............................................. 21 Terms and conditions ........................ 24 Booking form ...................................... 26

Living away from home, students are deciding which brands to buy, use and trust for the first time. That’s why attracting them to your product or service has huge potential for generating long-term brand loyalty. It’s also why they’re the most profitable group in the 18 to 24 age bracket. Our range of advertising options gives you the opportunity to reach our students directly, in a format that suits you and your budget.

To book call 01865 484 613 or email mstorey@brookes.ac.uk

Students spend over

£3.24 billion a year on food: that’s an average spend of £1,300 per student

SPONSORSHIP: DAILY AND INTERMITTENT EVENTS Is your business looking to increase exposure and brand awareness to Oxford Brookes students?

SAFETY BUS The pride of Oxford Brookes and the envy of many a Students’ Union, our Safety Bus

Are you looking for a large promotional push for your product or service?

Service carries more than 2,500 students

Would you like to be associated with the Students’ Union’s successes such as the Safety Bus or Freshers Fair?

Prices are based on one academic year

Brookes Union has a wide variety of

every year, clocking up in excess of 10,000 miles.

(September to May) unless agreed otherwise. Vinyl costs are additional and will be confirmed on a job by job basis.

Cost

sponsorship packages available, ranging from staff t-shirts to branding on our famous Safety Bus. These packages are

Sides:

£700

on a first come, first served basis, and normally require booking at least one month before the start of the academic

Back Door:

£450

year. If you would like to discuss these opportunities in more detail please contact our Sales and Advertising Coordinator, Molly Storey, on 01865 484613 (9am to 3pm) or at mstorey@brookes.ac.uk

The make and model of the bus may vary from year to year. 1.4m x 0.8m (minus 0.7m x 0.28m for license plate)

To book call 01865 484 613 or email mstorey@brookes.ac.uk

SPONSORSHIP: WEEKLY EVENTS NE W

STAFF UNIFORMS Student Volunteers / Staff Uniform Sponsorship for 1 year

SUNDAY NIGHT CINEMA

Place your ad on our screens and be part of our most popular weekly event. We show a diverse range of blockbusting films to cater for all demographics of students. Since starting last year, this night has steadily built in popularity, going from strength to strength this last Semester. The sponsorship package includes: • adverts before films (30 seconds maximum)

Put your logo on the back of every student

• “sponsored by…” plus logo on posters

staff t-shirt. The Students’ Union uses 40

• “sponsored by…” plus logo on flyers

staff uniforms. These are worn by our

• “sponsored by…” plus logo on banners

Student staff team at our Freshers Fair and by students participating in SU volunteering

1.22 m x 2.44 m (height x width) • “sponsored by…” plus logo on web page

initiatives throughout the academic year.

Cost

Plus a first refusal on: • co-branding on our bespoke Pic ‘n’ Mix Sweet Cups

Staff Uniform Sponsorship:

£400

• co-branding on our bespoke Popcorn Tubs (see page 19)

To book call 01865 484 613 or email mstorey@brookes.ac.uk

Cost £750

Students spend over

£778 million

a year on films / DVDs: that’s an average spend of £312 per student

Cost for co-branding Pic ‘n’ Mix Sweet Cups and Popcorn Tubs will depend on quantities. Please contact Molly Storey for further information / a price quote.

NE W

POP UP TUESDAY

Associate your product or service with our vibrant live music night – a relaxed and dynamic space for students to unwind, showcase their talent and listen to fellow students performing in our popular Union Bar (John Henry Brookes Building).

If you are looking to associate your brand with something dynamic and pioneering, then our Tuesday entertainments are just the thing. Admired and emulated by other students’ unions, our Pop Up Tuesdays give students something new to try each week. We were the first students’ union to offer events like ‘Laser Tag’ and ‘Puppy Cuddles’. ‘Puppy Cuddles’ is so popular, that students queue right through the building in order to get a turn.

The sponsorship package includes:

• “sponsored by…” plus logo on posters

• “sponsored by…” plus logo on flyers

• “sponsored by…” plus logo on web page

• your leaflets / flyers on tables on the night

• “sponsored by…” plus logo on events wall

Cost

£300

NE W

MONDAY NIGHT MUSIC

Students spend over

£778 million

a year on music / downloads: that’s an average spend of £312 per student

To book call 01865 484 613 or email mstorey@brookes.ac.uk

SPONSORSHIP: ANNUAL EVENTS NE W

SPONSORSHIP OF OUR END OF YEAR BALL

Our end of year ball is a highlight of the student calendar and an essential part of the student experience. Catering for up 1,700+ students, it boasts headline acts, a casino and

• A presence, either a promotional stall or an operational area, at the ball • 2 free tickets to attend the ball (with a possible upgrade to VIP – TBC)

dodgems.

• A vinyl banner in each of the main areas of

Whether you’re looking to boost your PR

• Sponsor’s ad or ‘Sponsored by…’ plus logo

ball (banners to be supplied by sponsor) amongst our student body, or to utilize the custom of 1000+ students who are attending the event, this is a highly prestigious

on ball programme / map (TBC) • ‘Sponsored by…’ plus logo on digital screen ball ads

opportunity which delights and enthrals a wide reaching diversity of Brookes students. The sponsorship package includes: • Sponsor’s logo / ad on the back of all wristbands / tickets issued • ‘Sponsored by…’ plus logo on ball posters, flyers, social media postings • ‘Sponsored by…’ plus logo and link on our ball web ad • Sponsor’s lozenge ad and link on our

If you book this by the 25th July in the year preceding the Ball, you can benefit by having ‘Sponsored by…’ plus your logo on our Ball advert in our renowned Welcome to Oxford Guide.

Cost £1,950

dedicated web page

To book call 01865 484 613 or email mstorey@brookes.ac.uk

SPONSORSHIP OF OUR BROOKES UNION TEACHING AWARDS Why not give your product / service / brand a lift and associate it with our students most valued members of teaching and support staff?

2016

These awards are about empowering students to nominate those members of staff who they feel deserve recognition from the student body for their contribution to the

The sponsorship package includes:

student experience here at Brookes.

• ‘Sponsored by...’ plus logo and a link to

The Award categories are:

• ‘Sponsored by...’ plus logo on 40 Pre-award

your website on our dedicated web page • Most Inspirational Lecturer • Best Taught Module • Most Effective Feedback • Best Support Staff Member • Best Academic Adviser

A3 posters • ‘Sponsored by...’ plus logo on 40 Awards Announcement A3 posters • ‘Sponsored by...’ plus logo on the Awards ceremony menu

Cost

Students spend over

£1.29 billion a year on course books: that’s an average spend of £520 per student

£300 To book call 01865 484 613 or email mstorey@brookes.ac.uk

SPONSORSHIP OF OUR STUDENT AWARDS DINNER Coveted awards for all students who play

Society’ to ‘Outstanding Contribution’. Your

an active part in supporting other students

prize will be named after your company: for

through Brookes Union activities.

example, ‘The Co-op Prize’ or ‘The Lush Prize’.

Would you like to raise your company’s

The sponsorship package includes:

profile and boost your PR by being the official

• “sponsored by…” plus logo on invitation

sponsor of a glamorous and much loved

letters / emails to students

event? Every March the Students’ Union

• “sponsored by…” plus logo on menus

holds an awards dinner for more than 130

• “sponsored by…” plus logo on web page

guests. Our students vote for one another

• “sponsored by…” plus logo on seating plan

for their efforts in getting involved in the

• “sponsored by…” plus logo on paragraph

Union and supporting their fellow students. To recognise and reward the winners, we celebrate in The Terrace in the award winning John Henry Brookes building.

introducing photos of the event on Facebook • Attendance for two at the dinner (optional)

Alternatively, if sponsorship has already been taken but you’d like to support the event, you could donate a prize for each of the winners. Normally we have about 11 different

Cost £500

categories to be won, ranging from ‘Best New

To book call 01865 484 613 or email mstorey@brookes.ac.uk

Students spend over

£1.42 billion

a year on eating out: that’s an average spend of £572 per student

FRESHERS FAIR SPONSORSHIP Freshers Week at Oxford Brookes is one of our busiest times of the year, and one of the highlights of the students’ calendar. We can offer an exclusive sponsorship package guaranteeing you maximum coverage when it matters the most. Freshers Sponsorship Includes: • Logo on all Freshers promotional material including front page of Welcome to Oxford Guide, Freshers Fair posters & flyers and Freshers student staff t-shirts • Vinyl banner placed outside the Freshers Marquee for the entire Freshers Week (banner to be provided by company at own expense) • 2 day High Visibility Freshers Fair stall

• Leaflet / item insert in the Freshers Welcome Pack • Full page advert in the Welcome to Oxford Guide • ‘As sponsored by’ and your logo on all Pre-Arrivals Mailer envelopes going to students in their family homes

Cost £3,950

PLEASE ASK FOR OUR FRESHERS MEDIA GUIDE Available in June

To book call 01865 484 613 or email mstorey@brookes.ac.uk

LEAFLETS

DID YOU KNOW You can insert leaflets into our Semester 2 goody bags? See page 13.

LEAFLET RACKS Do you have a menu, special offer leaflet or company flyer that you want readily available to students?

NE W

If your leaflet is relevant to accommodation,

Do you have a special event coming up but only a limited budget?

we can offer you the opportunity to display your leaflets in the Brookes Accommodation Office.

The Students’ Union leaflet racks are a perfect way to distribute menus, leaflets and

Cost

flyers directly to students without the hassle of finding people to hand them out or post

Leaflet Racks:

them through letter boxes.

£10 per week

Our leaflet racks are located in our entrance

(Discounts available for multiple week bookings)

area and our bar in the John Henry Brookes Building. We check our leaflet racks regularly, making sure your leaflets are stocked up and visible at all times. Whether booked for a week or a year, this is an extremely cost-effective way of reaching out to our student body with minimum effort on your part.

To book call 01865 484 613 or email mstorey@brookes.ac.uk

Students spend over

£1.03 billion

a year on excursions: that’s an average spend of £416 per student

FLYERING Is your marketing time critical?

Cost

Do you want to engage directly with our student body?

Flyering - Full day

Put your information straight in to the hands of our students…

Flyering - Half day

If you and your staff are pressed for time,

*this covers 2 members of staff for 7 hours (full day) and 3 hours, 30 minutes (half day).

why not let us do the hard work for you? We can organise some of our student staff to hand your flyers out for you.

£120 + £120 for staff* £60 + £60 for staff*

** If you prefer to use your own staff for the flyering, the above prices apply excluding the prices for staff. If you would like to bring more than two members of staff, there will be an additional charge of £40 for each additional staff member.

Students spend over

£1.16 billion

a year on course related equipment: that’s an average spend of £468 per student

LEAFLET DISTRIBUTION WITH NUS EXTRA DISCOUNT CARDS With around 1000 students opting to pick up their NUS Extra cards from our reception desk, this makes an excellent opportunity to target those students most interested in receiving discounts and promotions. We can hand out your flyer with their card.

Cost 750 leaflets: £110

To book call 01865 484 613 or email mstorey@brookes.ac.uk

POSTERS

DID YOU KNOW

POSTER SITES

Cost

Would you like to have an on-going presence on campus? Have you got an event you wish to publicise? Do you want to raise awareness of your company profile?

GIANT POSTER SITES We have secure poster frames in key positions in our student accommodation sites and on campus, guaranteeing maximum exposure and visibility for your

Do you want to invest in the most visible poster sites available on the university campus?

money. Furthermore, our stringent poster policy ensures only authorised posters are displayed.

Costs Poster Sites (6 x A3): Local company rate: £60 per month National rate: £120 per month

Do you want to raise your company profile or raise product awareness, while ensuring maximum visual exposure? The large poster frames, measuring 1 meter wide by 1.5 metres high, are positioned on our campuses in high visibility areas. Book for a single week or an entire year. Whatever

NE W

Individual frames in the John Henry Brookes Building:

£60 per month

your choice, you will be getting a superb price for some of the most sought after advertising positions at Oxford Brookes.

To book call 01865 484 613 or email mstorey@brookes.ac.uk

We can get B0 posters designed for you for only £200, and printed for only £50 per poster.

B0 sites (in the Helena Kennedy Student Centre and the Clerici Building), A1 sites (in the John Henry Brookes building) and an A0 site (in the Gipsy Lane Sports Centre) all priced at: 1 Site: £50 per week 2 Sites: £85 per week 3 Sites: £110 per week

SCREENS AND BANNERS DIGITAL SCREENS

VINYL OR MESH BANNERS

Cost

Available for local business advertising.

For a single slot: Situated in high footfall areas of the John Henry Brookes Building, these industryleading wall-mounted displays (with moving images) can’t be missed. Images are output in crystal-clear full-HD on

£45 plus VAT for week £80 plus VAT for 2 weeks £150 plus VAT for 4 weeks £500 plus VAT for 15 weeks £1,170 plus VAT for 39 weeks £1,456 plus VAT for 52 weeks

high contrast 55” screens.

Would you like to remind our student body of your service or product constantly throughout the academic year? We have four high visibility vinyl banner locations to choose from: outside the Brookes Sports Centre (Gipsy Lane Campus), opposite the Helena Kennedy Student Centre (Headington Hill Campus), outside Westminster Square (Harcourt Hill Campus),

We have three screens available: one

and in the heart of Clive Booth (our largest

outside the café and social learning area

student accommodation complex).

in the Helena Kennedy Student Centre; one in our vibrant Union Square in the John Henry Brookes Building, where activities take place; and one in the busy Union Bar in the John Henry Brookes Building.

Students spend over

£778 million

a year on stationery: that’s an average spend of £312 per student

Cost Vinyl or Mesh Banner: 180cm x 90cm (width x height):

£600 per year

Vinyl Banners are to be provided by the client at the client’s own expense. If required, we can supply details of where to have banners made.

To book call 01865 484 613 or email mstorey@brookes.ac.uk

GUERRILLA MEDIA NE W

BEER MATS

Grab the attention of students frequenting our stylish bars by placing your beer mats on our tables and surfaces. Whether students wish to socialise, discuss their studies or relax, they can always find a moment of respite in our bars. Our

VINYL ADS ON THE BACK OF TOILET DOORS

NE W

VINYL ADS ON OUR STAIRS

state of the art Union Bar is situated in the architecturally award winning John Henry

Place your advert in front of a captive

Stun students with a message going

Brookes building on our Gipsy Lane Campus

audience. We have 12 cubicles next to

down several steps, with either the same

and has a capacity for 100 covers, while our

the cafe / social learning space in the

communication on each step or one or

recently refurbished Westminster Square

Helena Kennedy Student Centre and in the

two words of the communication on each

complex has a capacity for 150 covers.

Westminster Cafe / Bar.

consecutive step. Communications can take

Cost

For both bars: £200 per month

£75 for 6 A3 in Harcourt Hill £75 in Headington Hill £120 for both

(Mats to be provided by client at the client’s own expense)

(Plus the cost of the vinyl)

up 8 steps or 12 steps.

Cost £100 per week (for 8 or 12 steps) £125 per week (for both 8 and 12) (Plus the cost of the vinyl)

To book call 01865 484 613 or email mstorey@brookes.ac.uk

Students spend over

NE W

£1.42 billion

VINYL ADS ON TABLE TOPS

a year on alcohol: that’s an average spend of £572 per student

Sleek and stylish, our table top vinyls create an awe inspiring effect. We have 25 tables in our Union Bar (John Henry Brookes building, Gipsy Lane Campus) and our Westminster Square Bar (Harcourt Hill Campus).

MINI SIGNS

Cost

Perfect for making “a big splash”, these

For both bars: £500 per month

Students spend over

mini signs will create a stir and give your communication to our students maximum impact. The signs will be staked into the grass outside the Helena Kennedy Student Centre

(Plus the cost of the vinyl)

£1.03 billion

a year on non-alcoholic drinks: that’s an average spend of £416 per student

near to the path and road. Please supply your art work as A3 landscape.

Students spend over

Cost £20 for 4 signs per day £60 for 4 signs per week (Plus the cost of the having the signs made)

£1.55 billion

a year on bars / pubs / clubs: that’s an average spend of £624 per student

To book call 01865 484 613 or email mstorey@brookes.ac.uk

PROMOTIONAL STALLS Do you have a product to sell? Do you want to sign students up to a mailing list or simply discuss your products and services with students on a face to face basis?

If you send us two sentences describing your stall, we will list your stall on our

Book a promotional stall at Brookes Union

events listings. We will also lend you some

and you know you’ll be getting to the heart

A1 A-boards and an A2 poster stand, to

of the Brookes student. Face to face is one

advertise your stall on the day. Posters to

of the strongest means of communication

be supplied by client and must contain the

known to marketeers. This option represents

Brookes Union logo.

a unique opportunity to interact directly with our student body.

We can offer you an outside area for your stall / event.

Our purpose built stall space in the John Henry Brookes building is surrounded by

EXTRAS

balconies on three sides so that it can been seen from the floor above as well as the

We will put up two A2 portrait posters in our

floor it’s on. It can also be reached quickly by

poster stands in the John Henry Brookes

stairs leading from the balcony, giving your

building, advertising your stall one week

stall great accessibility as well as maximum

before your stall date for £30 plus VAT.

visibility. The space measures slightly over

(Client must supply the posters).

8m by 12m.

To book call 01865 484 613 or email mstorey@brookes.ac.uk

Cost Local Rate £165 National Rate £330 * Space for Farmers’ Markets, Vintage Clothing Markets or other markets can be available upon application. The price will be agreed according to the size of the market.

GOODY BAGS (FOR NEW STARTERS IN SEMESTER 2) Oxford Brookes has between 500 and 1000 new students who start at the beginning of

Students spend over

£1.42 billion a year on clothes: that’s an average spend of £572 per student

Semester 2. We will be welcoming them and presenting them each with a goody bag. Why not insert a leaflet, branded highlighter, mug, tea towel or pen into our goody bags so that students can be reminded of your product or service throughout the rest of their time at Brookes…

Cost £150 (for a leaflet) £100 (for an item of value)

Students spend over

£2 billion

a year on travel: that’s an average spend of £832 per student

Students spend over

£1.29 billion a year on mobile phones: that’s an average spend of £520 per student

To book call 01865 484 613 or email mstorey@brookes.ac.uk

WEBSITE

Students spend over

£908 million

Do you want to market to over 13,000 users a month?*

a year on internet / wifi: that’s an average spend of £364 per student

Do you want to raise brand awareness and direct students to your website?

EMAIL A Solus Email is the ideal option if exclusivity is key to your campaign. The email remains undiluted by potentially unrelated information. A Solus Email may be sent either to all registered students or to a selected demographic within our student body, such as first years or male / female students.

Our website, www.brookesunion.org.uk, is

Cost

the means for students to access all kinds of information on our Societies, Events, Safety

£0.10 per student emailed

Bus, Achievements, Advice and Student Discounts. Information is constantly updated and every advert posted is offered a click through option directing students either to your own website, or to a specially designed page.**

*Webstat from September 2015 **Page to be designed by the client at

Cost

the client’s own expense

www.brookesunion.org.uk

Leader Board Advert 738 x 90px (width x height)

£175 per month £1250 per year

To book call 01865 484 613 or email mstorey@brookes.ac.uk

CO-BRANDING With student events and campaigns happening throughout the academic year, there are numerous opportunities for distributing co-branded items. Place your logo alongside ours on a useful item and you will not only boost awareness

• A notepad to be given out (to 400+ student

of your brand, but will earn the good opinion

course reps) in October during the Reps

and gratitude of our students. The beauty

Conference

of this opportunity is that students will be reminded of your brand every time they use the co-branded item.

• A Piggy Bank to be given out in Freshers

those students attending the Sunday Night Cinema (every Sunday during term time).

• A Highlighter or Sticky Notes to be given out in October during Study Week. • A Rubber Duck, a USB Stick, Headphones or a Headphone Tidy in February during

For example you could co-brand:

• A Pic ‘n’ Mix Sweet Cup to be used by

our Refresh Week.

• A Popcorn Tub to be used by those students attending the Sunday Night Cinema (every Sunday during term time). • A Bean Bag to be used for everything and anything, including our Sunday Night

• A Reusable Water Bottle (to save money

week during our Budgeting Talks, or in

on buying water) to be given out in

February during National Student Money

Saving week.

Saving week. • A Stress Toy (there are numerous designs) to be given out in December or in April during the lead up to exams. • A Pen, Pencil, Pencil Sharpener or a

Cinema and our various Welfare Events.

Cost To be agreed according to requirements. Please contact Molly Storey for further information / a price quote.

Rubber to be given out in December or in May before exams. To book call 01865 484 613 or email mstorey@brookes.ac.uk

INTERACTIVE / EXPERIENTIAL PROMOTION

Trial your service / activity here at Brookes. For the ultimate in promotional activities, you can come in to Brookes Union and trial your service on site. Whether you are a hairdresser, a masseur, a nail technician, a guitar teacher or a cafe, we can offer you a 8m by 12m space which is surrounded by balconies on three sides for extra visibility to showcase your expertise.

Cost

£908 million

To be agreed according to requirements. Please contact Molly Storey for further information and / or a price quote.

Students spend over

a year on toiletries: that’s an average spend of £364 per student

To book call 01865 484 613 or email mstorey@brookes.ac.uk

SOCIETIES Put your brand at the forefront of the Oxford Brookes student experience by sponsoring our Societies. The Students’ Union is home

BUILD YOURSELF A BESPOKE PACKAGE FROM THE FOLLOWING:

to approximately 90 Student Societies each year. From Social to Course-based to Cultural

Sponsorship of Societies area of

Leaflets in our leaflet

to Religious and Campaigning to Performing

brookesunion.org.uk for one year

racks for 1 year

and Creative Arts to Sports-based, there is

Value = £750

Value = £340

Sponsorship of 200 generic Society posters

B0, A0 or A1

Value = £250

Poster

something for every student.

Campaign:

DID YOU KNOW You can also sponsor an individual society. Please contact us for details.

Dedicated section under Societies Resources

2 frames for

section of brookesunion.org.uk

1 month

Value = £500

Value = £340

2 x direct emails (1 per semester)

1,000 leaflets to be handed out with

Value = £450

our NUS Extra cards Value = £150

Students spend over

£908 million

a year on printing / photocopying: that’s an average spend of £364 per student

2 x social media campaigns (recommendation on Social Media)

Cost

Value = £200 NUS Extra local discount (n.b. you must offer a student discount) Value = £30

A discounted price will be agreed according to requirements. Please contact Molly Storey for further information and / or a price quote.

To book call 01865 484 613 or email mstorey@brookes.ac.uk

SOME OF OUR SATISFIED CUSTOMERS

JOE Cocktail Bar

To book call 01865 484 613 or email mstorey@brookes.ac.uk

BESTIVAL PRESENTS

FACT SHEET EACH MONTH OXFORD BROOKES STUDENTS… Cecily’s Fund EDUCATING ZAMBIAN CHILDREN ORPHANED BY AIDS www.cecilysfund.org

Spend more than £312 on films, movies and music Spend more than £2 million on food Spend more than £150,000 on clothes (27% spend their spare time shopping)

Spend more than £500,000 on their mobile phone

(on average spending 52 text messages and making 22 calls each week)

Visit Oxford pubs

(40% of Oxford Brookes students enjoy visiting the pub in their spare time – per month that’s more than 7,000) (All information is taken from MORI / Unite Student Experience Report 2006)

To book call 01865 484 613 or email mstorey@brookes.ac.uk

THANK YOU We’re here to make sure our students love their time at Oxford Brookes. Your advertising helps us achieve this. This is because your money is used to support services like our student advice centre, our student societies, our academic support and our safety bus.

CONTACT US To find out more about any of our advertising opportunities or to discuss more bespoke opportunities, please contact Molly Storey. Email: mstorey@brookes.ac.uk Tel:

01865 484613

Fax: 01865 484799 All prices are subject to VAT

TERMS AND CONDITIONS Please read the terms & conditions before you complete the booking form

GENERAL 1.1 We reserve the right to refuse distribution of any material or to support any activity that we deem to be unsuitable. This includes, but is not limited to material that contravenes our Equal Opportunities policy, which is available on request. Our decision is final. 1.2 If you are unsure about the suitability of your promotion or any material, please send a copy of the material or an outline of the promotion to: Molly Storey, Brookes Union, John Henry Brookes Building, Gipsy Lane, Headington Campus, Oxford OX3 0BP. 1.3 If you have booked advertising and your material is deemed unsuitable for distribution, no refunds will be given. 1.4 Clients may only promote their own products or services. If a client promotes a third party, we reserve the right to terminate their activity in accordance with our cancellation policy as outlined in 3.2.

To book call 01865 484 613 or email mstorey@brookes.ac.uk

1.5 Brookes Union take no responsibility for the content of any advertisements or promotions, and will not be held liable for any transactions that may be completed as a result of the promotion or advertisement at Brookes Union.

PAYMENT 2.1 New companies are required to make payment upfront. Once an account has been established, future orders will be invoiced within 30 days of the activity taking place. 2.2 All Freshers orders must be paid by the end of the first week in September. 2.3 Payments should be made payable to The SU.com Trading Ltd.

CANCELLATION 3.1 All cancellations must be in writing to: Molly Storey, Brookes Union, John Henry Brookes Building, Gipsy Lane, Headington Campus, Oxford OX3 0BP. 3.2 Where a cancellation is made more than 60 days prior to the publication or event date, there will be no charge. Where a cancellation is made more than 45 days prior to the publication or event date, 50% of the agreed fee will be payable.

Where a cancellation is made more than 30 days prior to the publication or event date, 75% of the agreed fee will be payable. Where a cancellation is made less than 30 days prior to the publication or event date, 100% of the agreed fee will be payable.

LIABILITY 4.1 In the event that for any reason Brookes Union shall cancel all or any part of a publication, or be unable to perform their obligation under this agreement, the liability of Brookes Union shall be limited to the refund of any payments made by the exhibitor to the students’ Union under this agreement. 4.2 Brookes Union shall accept no liability with regards to attendance figures to any event.

FRESHERS PRE-ARRIVALS MAILER 5.1 Due to the fact that we use the University’s mailing list, all mailings will be subject to the approval of Oxford Brookes University. FRESHERS WELCOME PACK 6.1 Brookes Union take no responsibility for any inserts, leaflets and / or posters. You accept full responsibility for the quality and safety of any product we insert into our Welcome Packs on your behalf.

PLEASE NOTE

6.2 Maximum size and weight per leaflet insert into our Freshers Welcome Pack is A5 for and 30g. 6.3 Freshers Welcome Pack inserts must be delivered to us by 10th August. 6.4 Please ensure that any inserts sent to Brookes Union are clearly marked for the attention of Tom Killick, Communications Manager, and sent to the following address: Tom Killick, Communications Manager, Brookes Union, John Henry Brookes Building, Gipsy Lane, Headington Campus, Oxford OX3 0BP. Brookes Union cannot accept responsibility for the loss or delay of any delivery that is not clearly marked. 100% of the invoice amount will still be chargeable if inserts are not included due to a delay caused by an incorrectly addressed delivery.

FRESHERS FAIR 7.1 Exhibitors may only promote their own products or services. Any stall holder found promoting a third party will be asked to leave and be escorted from the premises if required. 7.2 Exhibitors must only promote products and services from the immediate vicinity of their stall. Anyone seen distributing promotional material or collecting data elsewhere on the premises will be asked to leave.

7.3 Exhibitors are responsible for the security and safety of their property. Brookes Union cannot be held responsible for damage or theft unless caused by gross negligence on the part of the Brookes Union. Any equipment or product stored overnight at Brookes Union is at the entire risk of the exhibitor. 7.4 Any damage caused by an exhibitor to backing boards, walls, ceiling or flooring including any cleaning costs, will be recharged. 7.5 All aspects of an exhibitors stall, including the promotional material and staff, must comply with Brookes Union’s Equal Opportunities policy. 7.6 We can accommodate one parking space per commercial rate booking. You may use our loading bay to unload materials, but you must take your vehicle off the premises afterwards if you don’t have an allocated parking space for it. 7.7 For environmental reasons, exhibitors are not permitted to distribute plastic bags at the Fair.

ARTWORK 8.1 If you are supplying your own artwork you can send it to us in digital format by post, email su-sales@brookes.ac.uk, or in person. Artwork for print should be print resolution (300ppi), CMYK, fonts outlined, and submitted as pdf, jpeg or tif. Allow 3mm bleed and add trim marks if possible.

8.2 Artwork for advertorial pages in the ‘Welcome to Oxford Guide’ should be supplied as layered files (InDesign / Photoshop) to allow us to change the arrangement and sizing of elements. 8.3 Artwork for web or email should be screen resolution (72ppi), optimised for the web, and saved as png, jpeg or gif. Website artwork should be supplied with a URL for the web ad to link through to.

INDEMNITY 9.1 You shall indemnify us against all loss, actions, costs, claims, demands, expenses and liabilities whatsoever which we may incur either at common law or by statute in respect of personal injury to or death of any person or in respect of any loss or destruction of damage to property (other than as a result of any default or neglect of ourselves or of any person for whom we are responsible) which shall have occurred in connection with any work executed by you under this contract. SIGNATORY 10.1 Where a signatory does not have the necessary authority to make purchase orders and has signed this order, Brookes Union reserves the right to pursue any claim for outstanding monies from the signatory themselves. ADVERTS & ADVERTISING 11.1 Brookes Union reserves the right to refuse any unsuitable copy.

Opportunities booked for Week 0, 1 and 2 will be charged at double price to cover the Freshers / beginning of the year period

11.2 Brookes Union does not accept responsibility for any loss or damage resulting from error, late publication, non publication, or failure of any cause. 11.3 Photographs, artwork etc. can be returned if requested. However, Brookes Union does not accept any responsibility for loss or damage, and is not an insurer for such articles. 11.4 Advertisers must warrant that the information in their entry(ies) is accurate and not a breach of the Trade Descriptions Act (1968) or any subsequent Acts. Brookes Union does not take any responsibility for inaccurate or misleading information. 11.5 Corrections, changes and amendments must always be confirmed in writing.

DATA PROTECTION 12.1 Any company that collects data whilst promoting at Brookes Union must be compliant under the Data Protection Acts 1998 and 2003. LAW 13.1 This contract shall be subject to English law and the jurisdiction of the English Courts.

To book call 01865 484 613 or email mstorey@brookes.ac.uk

BOOKING FORM 4 Available

2 Available

Sponsorship Safety Bus – Sides

Giant Poster – A0

Giant poster – B0

Quantity

Start Date

Months

Weeks

Sites

Package 1 or 2

Safety Bus – Back Door Staff Uniforms Sunday Night Cinema – main package Sunday Night Cinema – main package plus Co-branding of Popcorn Tubs and / or Pic ‘n’ Mix Sweet Cups Monday Night Music Pop Up Tuesday End of Year Ball Brookes Union Teaching Awards Student Awards Dinner Societies Package

Giant Poster - A1 Quantity

Posters & Vinyl Banners

A2 Posters

Back of toilet Doors Start Date

Start Date

Weeks

Quantity

A3 landscape

Beer mats

Beer Mats

Co-branding

Start Date

Sites

A3 Posters x 6

Table Tops

Weeks

Quantity

Vinyl ads

Steps

Start Date

Weeks

Quantity

Mini Signs

Start Date

Item

Quantity

Weeks

Date

Co-branding

Digital Screen(s)

Digital Screens (available for local business advertising)

Yes / No

Special requirements? * If yes, please state details

Yes / No

Do you need Wi-Fi access?

*If yes, please supply the name, email address and mobile phone number of every person needing a permit. Please note that parking is booked on a first come first served basis, so we cannot guarantee availability. To increase your chances of getting the parking you need, please send over the names, email addresses and mobiles number of those requiring parking ASAP

Yes / No Do you need to park?

Yes / No

Do you need to use a loading bay?

* If yes, how many?

Do you need chairs

* If yes, how many?

Do you need a table / tables

* If yes, we request you keep the music volume below 85 decibels

Will you be playing music?

*If yes, what voltage?

Electricity needed

Yes / No

Brief description of the activity

Yes / No

If yes, have you completed the Risk Assessment Form given by us

Yes / No

Have you been sent the Risk Assessment Form and guidelines

*If No, you may be able to book on the basis of the risk assessment you submit for us

Do you have public Liability insurance

Number of staff attending

Minimum amount of space required (sqm)

*If yes, are you aware of the current “allergen notification” regulations? Please let us know if you’d like us to send you information on this

Does your activity include giving out food samples

*promotional, market or interactive / experiential

Purpose of booking

Booking end time

*Stalls are offered from 9am to 5pm. If you wish to work outside these hours, please consult us and we will see if this can be accommodated

Booking start time

*Please list more than one possible dates in case your first choice is not available

Booking date

Promotional Stalls / Market Stalls

BOOKING FORM

BOOKING FORM Leaflet

Quantity

Goody Bag Items for New starters in Semester 2 Quantity

Date

Duration

Quantity

Start Date Staff Required?

Duration

Quantity Date

Staff Required?

Start Date

Leaflet Rack Quantity Date

Quantity

Branded item of use

Solus Email

Email Advertising

BrookesUnion.org.uk

Web Advertising

Flyering – Half Day Quantity

Leaflets

Flyering – Full Day Distribution with NUS extra discount card

Quantity

We can accommodate one parking space per booking. You may use our loading bay to unload your materials, but you must take your vehicle off the premises after unloading, if you don’t have a valid parking permit for it. Each stall holder will be issued with one parking permit (if requested) before the fair. This must be presented to the security guard at the Fair entrance.§

Please Note: Our stalls comprise of one trestle table (approx. 180 x 80cm), two chairs and, if requested, one backing board (approx. 2m high x 1m wide). If you wish to bring your own backing board, please check that it will fit into this space. If you have any concerns about this please contact us.

Tel: 01865 484 613 / 484 736

Fax: 01865 484799

Email: su-sales@brookes.ac.uk

Sales and Advertising, Brookes Union, JHBB, Gipsy Lane Campus, Oxford OX3 0BP

Please return this form to:

Discount % / nature of offer

Participation in NUS Extra Local Discount Scheme Discount / offer

Contact Name Company Name Address Postcode Email Telephone Fax Please find enclosed a cheque made payable to The SU.com Trading Ltd. Please invoice us, our official purchase order number / code is

By signing this form I accept the Terms & Conditions as detailed on page 7.

Sign