A I D ME
*Source: nef consulting based on NUS data
E D I GU Want to reach in excess of 18,000 Oxford Brookes Students? With a combined spending power of over ÂŁ50 billion and an average individual spend of over ÂŁ20,175 per year, students form a highly lucrative market.*
CONTENTS Sponsorship: Safety Bus ...................... 3 Sponsorship: Annual events ............... 4
Students spend over
Leaflets .................................................. 8
£3.24 billion
Posters ................................................ 10
a year on food: that’s an average spend of £1,300 per student
Screens and banners ......................... 11 Guerrilla media .................................. 12 Promotional stalls .............................. 14 Promotional vehicles on campus ..... 15 Website ............................................... 16 Widget (exclusive) .............................. 17 Email .................................................... 17 Goody bags ......................................... 18 Co-branding ........................................ 19 Interactive / experiential promotion ........................................... 20 Societies .............................................. 21 Some of our satisfied customers ..... 22 Terms and conditions ........................ 24 Booking form ...................................... 26
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Living away from home, students are deciding which brands to buy, use and trust for the first time. That’s why attracting them to your product or service has huge potential for generating long-term brand loyalty. It’s also why they’re the most profitable group in the 18 to 24 age bracket. Our range of advertising options gives you the opportunity to reach our students directly, in a format that suits you and your budget.
To book call 01865 484 613 or email mstorey@brookes.ac.uk
SPONSORSHIP: SAFETY BUS Is your business looking to increase exposure and brand awareness to Oxford Brookes students?
SAFETY BUS The pride of Oxford Brookes and the envy of many a Students’ Union, our Safety Bus
Are you looking for a large promotional push for your product or service?
Service carries more than 2,500 students
Would you like to be associated with the Students’ Union’s successes such as the Safety Bus or Freshers Fair?
Prices are based on one academic year
Brookes Union has a wide variety of
every year, clocking up in excess of 10,000 miles.
(September to May) unless agreed otherwise. Vinyl costs are additional and will be confirmed on a job by job basis.
Cost
sponsorship packages available, ranging from staff t-shirts to branding on our famous Safety Bus. These packages are
Sides:
£700
on a first come, first served basis, and normally require booking at least one month before the start of the academic
Back Door:
£450
year. If you would like to discuss these opportunities in more detail please contact our Sales and Advertising Coordinator, Molly Storey, on 01865 484613 (9am to 3pm) or at mstorey@brookes.ac.uk
The make and model of the bus may vary from year to year. 1.4m x 0.8m (minus 0.7m x 0.28m for license plate)
To book call 01865 484 613 or email mstorey@brookes.ac.uk
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SPONSORSHIP: ANNUAL EVENTS SPONSORSHIP OF OUR END OF YEAR BALL/FESTIVAL
• The only ‘in association with’ sponsor – your company recognised as a partner
• Your logo on social media deliverables relating to the event
in the delivery of the event and given the Our end of year ball/festival is a highlight of the student calendar and an essential part
official ‘in association with’ line on all print
The support packages typically offer
and digital media
something similar, but on a smaller scale.
of the student experience. Catering for up to
• The only main stage sponsor
2,000 students, it boasts headline acts, 2 or
• A presence (either a promotional stall or an
more music arenas, DJs, bars, fair rides and
operational area) at the event
plenty of alternative entertainment.
• Digital Signage in the main arena / Side of
Whether you’re looking to boost your PR
• Leading wristband sponsor: your logo on
stage screens amongst our student body, or to utilise the custom of 2,000 students who are attending the event, this is a highly prestigious opportunity which delights and enthrals a
the wristbands given to all 2000 attendees • Website sponsor: your logo in a prominent position of the event website linked to your desired URL
wide reaching diversity of our students.
• Leading logo on all event e-communications
We have tiered sponsorship packages,
• Redbus Digital panel and Oxford Brookes
sent to all 18,000 students including a headline package, as well as
University digital screen advertising: up to
opportunities to deliver branded, value
and including the date of the event
adding experiential activations or installations.
• Leading logo sponsor on posters: 60” x 40”, A0, A1 & A2 posters in the areas of high
Package details and prices are available upon request. The packages vary each year, but typically the Headline package includes:
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student footfall • Eight tickets to attend This is Oxford: for you, your colleagues or clients
To book call 01865 484 613 or email mstorey@brookes.ac.uk
SPONSORSHIP OF OUR BROOKES UNION TEACHING AWARDS Why not give your product / service / brand a lift and associate it with our students most valued members of teaching and support staff? These awards are about empowering students to nominate those members of staff who they feel deserve recognition from the student body for their contribution to the
The sponsorship package includes:
student experience here at Brookes.
• ‘Sponsored by...’ plus logo and a link to
The Award categories are:
• ‘Sponsored by...’ plus logo on all student
your website on our dedicated web page • Most Inspirational Lecturer • Best Taught Module • Best Support Staff Member • Best Academic Adviser • Outstanding Contribution to Student Experience • Diversifying the Curriculum Champion • Best Research or Dissertation Supervisor
email • ‘Sponsored by...’ plus logo on our digital screen notifications • ‘Sponsored by...’ plus logo on the Awards ceremony menu
Cost
Students spend over
£1.29 billion a year on course books: that’s an average spend of £520 per student
£400 To book call 01865 484 613 or email mstorey@brookes.ac.uk
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SPONSORSHIP OF OUR STUDENT AWARDS DINNER Coveted awards for all students who play
Your prize will be named after your company:
an active part in supporting other students
for example, ‘The Co-op Prize’ or ‘The Lush
through Brookes Union activities.
Prize’.
Would you like to raise your company’s
The sponsorship package includes:
profile and boost your PR by being the official
• “sponsored by…” plus logo on invitation
sponsor of a glamorous and much loved
letters / emails to students
event? Every March the Students’ Union
• “sponsored by…” plus logo on menus
holds an awards dinner for more than 130
• “sponsored by…” plus logo on web page
guests. Our students vote for one another
• “sponsored by…” plus logo on seating plan
for their efforts in getting involved in the
• “sponsored by…” plus logo on paragraph
Union and supporting their fellow students. To recognise and reward the winners, we celebrate in style.
introducing photos of the event on Facebook • Attendance for two at the dinner
Alternatively, if sponsorship has already been taken but you’d like to support the event, you could donate a prize for each of the winners. Normally we have about 11 different categories to be won, ranging from ‘Best New
(optional)
Cost £500
Society’ to ‘Outstanding Contribution’.
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To book call 01865 484 613 or email mstorey@brookes.ac.uk
Students spend over
£1.42 billion
a year on eating out: that’s an average spend of £572 per student
FRESHERS FAIR SPONSORSHIP Freshers Week at Oxford Brookes is one of our busiest times of the year, and one of the highlights of the students’ calendar. We can offer an exclusive sponsorship package guaranteeing you maximum coverage when it matters the most. Freshers Sponsorship Includes: • Logo on all Freshers promotional material including front page of Welcome to Oxford Guide, Freshers Fair posters & flyers and Freshers student staff t-shirts • Vinyl banner placed in a highly visible area for the entire Freshers Week (banner to be provided by company at own expense) • Platinum rate Freshers Fair stall – you will get first pick of the available stalls • Leaflet/item insert in the Freshers Goody Bags • Leaflet/item insert in the Freshers Goody Bags for Semester 2
• Full page advert or advertorial in the Welcome to Oxford Guide • ‘As sponsored by’ and your logo on the PreArrival Freshers mini-site
Cost £4,350 To book call 01865 484 613 or email mstorey@brookes.ac.uk
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LEAFLETS
DID YOU KNOW You can insert leaflets into our Semester 2 goody bags? See page 13.
LEAFLET RACKS Do you have a menu, special offer leaflet or company flyer that you want readily available to students?
NE W
If your leaflet is relevant to
Do you have a special event coming up but only a limited budget?
accommodation, we can offer you the opportunity to display your leaflets in the Brookes
The Students’ Union leaflet racks are a perfect way to distribute menus, leaflets and flyers directly to students without the hassle
Accommodation Office.
Cost
of finding people to hand them out or post them through letter boxes.
Leaflet Racks:
£10 per week
Our leaflet racks are located in our entrance area and our bar in the John Henry Brookes Building. We check our leaflet racks regularly, making sure your leaflets are stocked up and
(Discounts available for multiple week bookings)
visible at all times. Whether booked for a week or a year, this is an extremely cost-effective way of reaching out to our student body with minimum effort on your part.
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To book call 01865 484 613 or email mstorey@brookes.ac.uk
Students spend over
£1.03 billion
a year on excursions: that’s an average spend of £416 per student
FLYERING Is your marketing time critical?
Cost
Do you want to engage directly with our student body?
Flyering – Full day
Put your information straight in to the hands of our students…
Flyering – Half day
If you and your staff are pressed for time,
*this covers 2 members of staff for 7 hours (full day) and 3 hours, 30 minutes (half day).
why not let us do the hard work for you? We can organise some of our student staff to hand your flyers out for you.
£150 + £150 for staff* £90 + £75 for staff*
** If you prefer to use your own staff for the flyering, the above prices apply excluding the prices for staff. If you would like to bring more than two members of staff, there will be an Students additional spend over charge of £40 for each additional a year on course staff member.
£1.16 billion
related equipment: that’s an average spend of £468 per student
LEAFLET DISTRIBUTION WITH NUS EXTRA DISCOUNT CARDS With around 1000 students opting to pick up their NUS Extra cards from our reception desk, this makes an excellent opportunity to target those students most interested in receiving discounts and promotions. We can hand out your flyer with their card.
Cost 750 leaflets: £110
To book call 01865 484 613 or email mstorey@brookes.ac.uk
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POSTERS POSTER SITES Would you like to have an on-going presence on campus? Have you got an event you wish to publicise? Do you want to raise awareness of your company profile?
GIANT POSTER SITES
Cost
We have secure poster frames in key positions on campus, guaranteeing maximum exposure and visibility for your money. Furthermore, our stringent poster
Do you want to invest in the most visible poster sites available on the university campus?
A1:
Do you want to raise your company profile or raise product awareness, while ensuring maximum visual exposure?
60” x 40”:
policy ensures only authorised posters are displayed.
Costs Individual A2 frames in the John Henry Brookes Building:
£60 per month
These large poster frames are positioned in high visibility areas central to University life. Book for a single week or an entire year. Whatever your choice, you will be getting a superb price for some of the most sought after advertising positions at Oxford Brookes.
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To book call 01865 484 613 or email mstorey@brookes.ac.uk
£40 per week, £120 per month A0:
£50 per week, £150 per month £60 per week, £180 per month
SCREENS AND BANNERS VINYL OR MESH BANNERS
DIGITAL SCREENS
Cost
Available for local business advertising.
For a single slot: Situated in high footfall areas of the John Henry Brookes Building, these industryleading wall-mounted displays (with moving images) can’t be missed. Images are output in crystal-clear full-HD on
£45 for week £80 for 2 weeks £150 for 4 weeks £500 for 15 weeks £1,170 for 39 weeks £1,456 for 52 weeks
high contrast 55” screens.
Would you like to remind our student body of your service or product constantly throughout the academic year? We have four high visibility vinyl banner locations to choose from: outside the Brookes Sports Centre (Gipsy Lane Campus), opposite the Helena Kennedy Student Centre (Headington Hill Campus), outside Westminster Square (Harcourt Hill Campus),
We have three screens available:
and in the heart of Clive Booth (our largest
one outside the café and
student accommodation complex).
social learning area in the Helena Kennedy Student Centre; one in our vibrant Union Square in the John Henry Brookes Building, where activities take place; and one in the busy Union Bar in the John Henry Brookes Building.
Students spend over
£908 million
a year on printing / photocopying: that’s an average spend of £364 per student
Cost Vinyl or Mesh Banner: 180cm x 90cm (width x height):
£660 per year
Vinyl Banners are to be provided by the client at the client’s own expense. If required, we can supply details of where to have banners made.
To book call 01865 484 613 or email mstorey@brookes.ac.uk
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GUERRILLA MEDIA BEER MATS Grab the attention of students frequenting our stylish bars by placing your beer mats on our tables and surfaces. Whether students wish to socialise, discuss
VINYL ADS ON THE BACK OF THE TOILET DOORS
VINYL ADS ON OUR STAIRS
architecturally award winning John Henry
Place your advert in front of a captive
Stun students with a message going
Brookes building on our Gipsy Lane Campus
audience who can’t fail to read your
down several steps, with either the same
and has a capacity for 100 covers, while our
communication. We have 12 cubicles
communication on each step or one or
recently refurbished Westminster Square
available in our spacious and popular
two words of the communication on each
complex has a capacity for 150 covers.
Westminster Square Café/Bar on the
consecutive step. Communications can take
Harcourt Hill Campus.
up 8 steps or 12 steps.
Cost
Cost
£75 for 6 A3 per month
£100 per week (for 8 or 12 steps)
their studies or relax, they can always find a moment of respite in our bars. Our state of the art Union Bar is situated in the
Cost For both bars: £150 per month (Mats to be provided by client at the client’s
(Plus the cost of the vinyl)
own expense)
£125 per week (for both 8 and 12) (Plus the cost of the vinyl)
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To book call 01865 484 613 or email mstorey@brookes.ac.uk
Students spend over
£1.42 billion
VINYL ADS ON TABLE TOPS
a year on alcohol: that’s an average spend of £572 per student
Sleek and stylish, our table top vinyls create an awe inspiring effect. We have 25 tables in our Union Bar (John Henry Brookes building, Gipsy Lane Campus) and our Westminster Square Bar (Harcourt Hill Campus).
MINI SIGNS
Cost
Perfect for making “a big splash”, these
For both bars: £500 per month
mini signs will create a stir and give your communication to our students maximum impact. The signs will be staked into the grass outside the Helena Kennedy Student Centre
(Plus the cost of the vinyl)
Students spend over
£1.03 billion
a year on non-alcoholic drinks: that’s an average spend of £416 per student
near to the path and road. Please supply your art work as A3 landscape.
Students spend over
Cost £20 for 4 signs per day £60 for 4 signs per week (Plus the cost of the having the signs made)
£1.55 billion
a year on bars / pubs / clubs: that’s an average spend of £624 per student
To book call 01865 484 613 or email mstorey@brookes.ac.uk
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PROMOTIONAL STALLS Do you have a product to sell? Do you want to sign students up to a mailing list or simply discuss your products and services with students on a face to face basis?
Cost
Book a promotional stall at Brookes Union
Local Rate £200 National Rate £400
and you know you’ll be getting to the heart of the Brookes student. Face to face is one of the strongest means of communication known to marketeers. This option represents
* Space for Farmers’ Markets, Vintage Clothing Markets or other markets can be available upon application. The price will be agreed according to the size of the market.
a unique opportunity to interact directly with our student body. If you send us two sentences describing Our purpose built stall space in the John
your stall, we will list your stall on our
Henry Brookes building is surrounded by
events listings. We will also lend you some
balconies on three sides so that it can been
A1 A-boards and an A2 poster stand, to
seen from the floor above as well as the
advertise your stall on the day. Posters to
floor it’s on. It can also be reached quickly by
be supplied by client and must contain the
stairs leading from the balcony, giving your
Brookes Union logo.
stall great accessibility as well as maximum visibility. The space measures slightly over
We can offer you an outside area for your
8m by 12m.
stall / event.
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To book call 01865 484 613 or email mstorey@brookes.ac.uk
PROMOTIONAL VEHICLES ON CAMPUS Wow students and increase brand love. Oxford Brookes has an attractive Piazza in front of its main entrance, which is perfect for showcasing branded vehicles and interacting with Brookes students. Electricity and wi-fi can be provided if requested in advance.
Cost ÂŁ750 per day for small vehicles ÂŁ1000 per day for large vehicles Additional charges may be applicable if a large amount of space is required.
To book call 01865 484 613 or email mstorey@brookes.ac.uk
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WEBSITE
Students spend over
£908 million
Do you want to market to over 15,000 users a month?*
a year on internet / wifi: that’s an average spend of £364 per student
Do you want to raise brand awareness and direct students to your website? Our website, www.brookesunion.org.uk, is the means for students to access all kinds of information on our Societies, Events, Safety Bus, Achievements, Advice and Student Discounts. Information is constantly updated and every advert posted is offered a click through option directing students either to your own website, or to a specially designed page.**
*Webstat from September 2016 **Page to be designed by the client at the client’s own expense
Cost Leader Board Advert 738 x 90px (width x height)
£150 per month £1250 per year
www.brookesunion.org.uk
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To book call 01865 484 613 or email mstorey@brookes.ac.uk
WIDGET (EXCLUSIVE)
Do you have online information you’d like to share with our students? We can host your widget on our landing page.
A Solus Email is the ideal option if exclusivity is key to your campaign. The email remains undiluted by potentially unrelated information. A Solus Email may be sent either to all registered students or to a selected
Perfect for promoting vacancies, seasonal
demographic within our student body, such
sales or special offers, this exclusive option
as first years or male / female students.
gives you control of the information you display, enabling you to update things at your discretion, knowing that our students will be seeing it regularly.
Cost £0.10 per student emailed
Cost £250 per month
To book call 01865 484 613 or email mstorey@brookes.ac.uk
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GOODY BAGS (FOR NEW STARTERS IN SEMESTER 2) Oxford Brookes has between 500 and 1000 new students who start at the beginning of
Students spend over
£1.42 billion a year on clothes: that’s an average spend of £572 per student
Semester 2. We will be welcoming them and presenting them each with a goody bag. Why not insert a leaflet, branded highlighter, mug, tea towel or pen into our goody bags so that students can be reminded of your product or service throughout the rest of their time at Brookes…
Cost £150 (for a leaflet) £100 (for an item of value) 50% discount for those who have participated in the September Freshers Fair
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To book call 01865 484 613 or email mstorey@brookes.ac.uk
Students spend over
£2 billion
a year on travel: that’s an average spend of £832 per student
Students spend over
£1.29 billion a year on mobile phones: that’s an average spend of £520 per student
CO-BRANDING With student events and campaigns happening throughout the academic year, there are numerous opportunities for distributing co-branded items. Place your logo alongside ours on a useful item and you will not only boost awareness of your brand, but will earn the good opinion and gratitude of our students. The beauty of this opportunity is that students will be reminded of your brand every time they use the co-branded item.
• A notepad to be given out (to 400+ student course reps) in October during the Reps Conference • A Highlighter or Sticky Notes to be given out in October during Study Week. • A Rubber Duck, a USB Stick, Headphones or a Headphone Tidy in February during
For example you could co-brand: • A Piggy Bank to be given out in Freshers
our Refresh Week. • A Reusable Water Bottle (to save money
• A Bean Bag to be used for everything
week during our Budgeting Talks, or in
on buying water) to be given out in
and anything, including our various
February during National Student Money
February during National Student Money
Welfare Events.
Saving week.
Saving week. • A Stress Toy (there are numerous designs)
Cost
to be given out in December or in April during the lead up to exams. • A Pen, Pencil, Pencil Sharpener or a Rubber to be given out in December or in May before exams.
To be agreed according to requirements. Please contact Molly Storey for further information / a price quote.
To book call 01865 484 613 or email mstorey@brookes.ac.uk
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INTERACTIVE / EXPERIENTIAL PROMOTION
Trial your service / activity here at Brookes. For the ultimate in promotional activities, you can come in to Brookes Union and trial your service on site. Whether you are a hairdresser, a masseur, a nail technician, a guitar teacher or a cafe, we can offer you a 8m by 12m space which is surrounded by balconies on three sides for extra visibility to showcase your expertise.
£908 million
Cost To be agreed according to requirements. Please contact Molly Storey for further information and / or a price quote.
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Students spend over
a year on toiletries: that’s an average spend of £364 per student
To book call 01865 484 613 or email mstorey@brookes.ac.uk
SOCIETIES Put your brand at the forefront of the Oxford Brookes student experience by sponsoring our Societies. The Students’ Union is home
BUILD YOURSELF A BESPOKE PACKAGE FROM THE FOLLOWING:
Students spend over
to approximately 90 Student Societies each year. From Social to Course-based to Cultural
Sponsorship of Societies pages of
Leaflets in
to Religious and Campaigning to Performing
brookesunion.org.uk for one year
our leaflet
and Creative Arts to Sports-based, there is
Value = £750
racks for 1 year
something for every student. Dedicated section under Societies Resources
Value =
section of brookesunion.org.uk
£340
£778 million
a year on stationery: that’s an average spend of £312 per student
Value = £500 B0, A0 or A1 Poster Campaign: 2 x direct emails (1 per semester) to all the
2 frames for 1 month
society committees
Value = £300–£420
Value = £450 1,000 leaflets to be handed out with 2 x social media campaigns to society groups
our NUS Extra cards
(recommendation on Social Media)
Value = £150
Value = £200
Cost
NUS Extra local discount (n.b. you must offer a student discount) Value = £30
A discounted price can be agreed according to requirements. Please contact Molly Storey for further information and / or a price quote. To book call 01865 484 613 or email mstorey@brookes.ac.uk
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SOME OF OUR SATISFIED CUSTOMERS
BESTIVAL PRESENTS
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To book call 01865 484 613 or email mstorey@brookes.ac.uk
To book call 01865 484 613 or email mstorey@brookes.ac.uk
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THANK YOU We’re here to make sure our students love their time at Oxford Brookes. Your advertising helps us achieve this. This is because your money is used to support services like our student advice centre, our student societies, our academic support and our safety bus.
CONTACT US To find out more about any of our advertising opportunities or to discuss more bespoke opportunities, please contact Molly Storey. Email: mstorey@brookes.ac.uk Tel:
01865 484613
Fax: 01865 484799 All prices are subject to VAT
TERMS AND CONDITIONS Please read the terms & conditions before you complete the booking form
GENERAL 1.1 We reserve the right to refuse distribution of any material or to support any activity that we deem to be unsuitable. This includes, but is not limited to material that contravenes our Equal Opportunities policy, which is available on request. Our decision is final. 1.2 If you are unsure about the suitability of your promotion or any material, please send a copy of the material or an outline of the promotion to: Molly Storey, Brookes Union, John Henry Brookes Building, Gipsy Lane, Headington Campus, Oxford OX3 0BP. 1.3 If you have booked advertising and your material is deemed unsuitable for distribution, no refunds will be given. 1.4 Clients may only promote their own products or services. If a client promotes a third party, we reserve the right to terminate their activity in accordance with our cancellation policy as outlined in 3.2.
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To book call 01865 484 613 or email mstorey@brookes.ac.uk
1.5 Brookes Union take no responsibility for the content of any advertisements or promotions, and will not be held liable for any transactions that may be completed as a result of the promotion or advertisement at Brookes Union.
PAYMENT 2.1 New companies are required to make payment upfront. Once an account has been established, future orders will be invoiced within 30 days of the activity taking place. 2.2 All Freshers orders must be paid by the end of the first week in September. 2.3 Payments should be made payable to The SU.com Trading Ltd.
CANCELLATION 3.1 All cancellations must be in writing to: Molly Storey, Brookes Union, John Henry Brookes Building, Gipsy Lane, Headington Campus, Oxford OX3 0BP. 3.2 Where a cancellation is made more than 60 days prior to the publication or event date, there will be no charge. Where a cancellation is made more than 45 days prior to the publication or event date, 50% of the agreed fee will be payable.
Where a cancellation is made more than 30 days prior to the publication or event date, 75% of the agreed fee will be payable. Where a cancellation is made less than 30 days prior to the publication or event date, 100% of the agreed fee will be payable.
LIABILITY 4.1 In the event that for any reason Brookes Union shall cancel all or any part of a publication, or be unable to perform their obligation under this agreement, the liability of Brookes Union shall be limited to the refund of any payments made by the exhibitor to the students’ Union under this agreement. 4.2 Brookes Union shall accept no liability with regards to attendance figures to any event.
FRESHERS MINI-SITE ADVERTORIAL 5.1 All advertorials will be subject to the approval of Brookes Union. FRESHERS GOODY BAGS 6.1 Brookes Union take no responsibility for any inserts, leaflets and / or posters. You accept full responsibility for the quality and safety of any product we insert into our Goody Bags on your behalf.
6.2 Size and weight per insert into our Freshers Goody Bags must be agreed with Brookes Union in advance. 6.3 Freshers Goody Bag inserts must be delivered to us by 1st September. 6.4 Please ensure that any inserts sent to Brookes Union are clearly marked for the attention of Molly Storey, and sent to the following address: Molly Storey, Sales & Advertising Coordinator, Brookes Union, John Henry Brookes Building, Gipsy Lane, Headington Campus, Oxford OX3 0BP. Brookes Union cannot accept responsibility for the loss or delay of any delivery that is not clearly marked. 100% of the invoice amount will still be chargeable if inserts are not included due to a delay caused by an incorrectly addressed delivery.
FRESHERS FAIR 7.1 Exhibitors may only promote their own products or services. Any stall holder found promoting a third party will be asked to leave and be escorted from the premises if required. 7.2 Exhibitors must only promote products and services from the immediate vicinity of their stall. Anyone seen distributing promotional material or collecting data elsewhere on the premises will be asked to leave.
7.3 Exhibitors are responsible for the security and safety of their property. Brookes Union cannot be held responsible for damage or theft unless caused by gross negligence on the part of the Brookes Union. Any equipment or product stored overnight at Brookes Union is at the entire risk of the exhibitor. 7.4 Any damage caused by an exhibitor to backing boards, walls, ceiling or flooring including any cleaning costs, will be recharged. 7.5 All aspects of an exhibitors stall, including the promotional material and staff, must comply with Brookes Union’s Equal Opportunities policy. 7.6 We can accommodate one parking space per commercial rate booking. You may use our loading bay to unload materials, but you must take your vehicle off the premises afterwards if you don’t have an allocated parking space for it. 7.7 For environmental reasons, exhibitors are not permitted to distribute plastic bags at the Fair.
ARTWORK 8.1 If you are supplying your own artwork you can send it to us in digital format by post, email su-sales@brookes.ac.uk, or in person. Artwork for print should be print resolution (300ppi), CMYK, fonts outlined, and submitted as pdf, jpeg or tif. Allow 3mm bleed and add trim marks if possible.
8.2 Artwork for advertorial pages in the ‘Welcome to Oxford Guide’ should be supplied as layered files (InDesign / Photoshop) to allow us to change the arrangement and sizing of elements.
11.2 Brookes Union does not accept responsibility for any loss or damage resulting from error, late publication, non publication, or failure of any cause.
8.3 Artwork for web or email should be screen resolution (72ppi), optimised for the web, and saved as png, jpeg or gif. Website artwork should be supplied with a URL for the web ad to link through to.
11.3 Photographs, artwork etc. can be returned if requested. However, Brookes Union does not accept any responsibility for loss or damage, and is not an insurer for such articles.
INDEMNITY 9.1 You shall indemnify us against all loss, actions, costs, claims, demands, expenses and liabilities whatsoever which we may incur either at common law or by statute in respect of personal injury to or death of any person or in respect of any loss or destruction of damage to property (other than as a result of any default or neglect of ourselves or of any person for whom we are responsible) which shall have occurred in connection with any work executed by you under this contract.
11.4 Advertisers must warrant that the information in their entry(ies) is accurate and not a breach of the Trade Descriptions Act (1968) or any subsequent Acts. Brookes Union does not take any responsibility for inaccurate or misleading information.
SIGNATORY 10.1 Where a signatory does not have the necessary authority to make purchase orders and has signed this order, Brookes Union reserves the right to pursue any claim for outstanding monies from the signatory themselves.
11.5 Corrections, changes and amendments must always be confirmed in writing.
DATA PROTECTION 12.1 Any company that collects data whilst promoting at Brookes Union must be compliant under the Data Protection Acts 1998 and 2003. LAW 13.1 This contract shall be subject to English law and the jurisdiction of the English Courts.
ADVERTS & ADVERTISING 11.1 Brookes Union reserves the right to refuse any unsuitable copy.
To book call 01865 484 613 or email mstorey@brookes.ac.uk
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BOOKING FORM Sponsorship Safety Bus – Sides
2 Available
Safety Bus – Back Door
4 Available
End of Year Ball Brookes Union Teaching Awards Student Awards Dinner Societies Package
Posters & Mesh Banners Giant poster – B0
Quantity
Start Date
Weeks
Sites
Giant Poster – A0
Quantity
Start Date
Weeks
Sites
Giant Poster - A1
Quantity
Start Date
Months
Sites
A2 Posters
Quantity
Start Date
Months
Sites
A3 Posters x 6
Quantity
Start Date
Months
Sites
Mesh Banner
Quantity
Start Date
Months
Sites
Vinyl ads Back of toilet Doors
Start Date
Weeks
Quantity
Table Tops
Start Date
Weeks
Quantity
Steps
Start Date
Weeks
Quantity
Start Date
Weeks
Quantity
Start Date
Weeks
Quantity
Date
Item
Quantity
Mini Signs A3 landscape
Beer Mats Beer mats
Co-branding Co-branding
Digital Screens (available for local business advertising) Digital Screen(s)
Quantity
Start Date
Weeks
Sites
Email Advertising Solus Email
Quantity
Date
BrookesUnion.org.uk banner ad
Quantity
Start Date
Duration
BrookesUnion.org.uk widget (exclusive)
Quantity
Start Date
Duration
Web Advertising
BOOKING FORM Promotional Stalls / Market Stalls / Promotional Vehicles / Experiential Promotion Booking date *Please list more than one possible dates in case your first choice is not available Booking start time *Space is offered from 9am to 5pm. If you wish to work outside these hours, please consult us and we will see if this can be accommodated Booking end time Purpose of booking *promotional, market or interactive / experiential Does your activity include giving out food samples
Yes / No
*If yes, are you aware of the current “allergen notification” regulations? Please let us know if you’d like us to send you information on this Minimum amount of space required (sqm) Number of staff attending Do you have public Liability insurance
Yes / No
*If No, you may be able to book on the basis of the risk assessment you submit for us Have you been sent the Risk Assessment Form and guidelines
Yes / No
If yes, have you completed the Risk Assessment Form given by us
Yes / No
Brief description of the activity
Electricity needed
Yes / No
*If yes, what voltage? Will you be playing music?
Yes / No
* If yes, we request you keep the music volume below 85 decibels Do you need a table / tables
Yes / No
* If yes, how many? Do you need chairs
Yes / No
* If yes, how many? Do you need to use a loading bay?
Yes / No
Do you need to park?
Yes / No
*If yes, please supply the name, email address and mobile phone number of every person needing a permit. Please note that parking is booked on a first come first served basis, so we cannot guarantee availability. To increase your chances of getting the parking you need, please send over the names, email addresses and mobiles number of those requiring parking ASAP Do you need Wi-Fi access?
Yes / No
Special requirements?
Yes / No
* If yes, please state details
BOOKING FORM Goody Bag Items for New starters in Semester 2 Leaflet
Quantity
Branded item of use
Quantity
Leaflets Leaflet Rack
Quantity
Start Date
Duration
Flyering – Half Day
Quantity
Date
Staff Required?
Flyering – Full Day
Quantity
Date
Staff Required?
Distribution with NUS extra discount card
Participation in NUS Extra Local Discount Scheme Discount / offer
Quantity
Discount % / nature of offer
Contact Name
Please return this form to:
Sales and Advertising, Brookes Union, JHBB, Gipsy Lane Campus, Oxford OX3 0BP
Company Name Address
Email: su-sales@brookes.ac.uk Fax: 01865 484799 Tel: 01865 484 613 / 484 736 Postcode Email Telephone Fax Please find enclosed a cheque made payable to The SU.com Trading Ltd. Please invoice us, our official purchase order number / code is By signing this form I accept the Terms & Conditions as detailed on page 7.
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