Brookes Union General Media Guide 2017

A I D ME

*Source: nef consulting based on NUS data

E D I GU Want to reach in excess of 18,000 Oxford Brookes Students?

With a combined spending power of over ÂŁ50 billion and an average individual spend of over ÂŁ20,175 per year, students form a highly lucrative market.*

CONTENTS Sponsorship: Safety Bus ...................... 3 Sponsorship: Annual events ............... 4 Leaflets .................................................. 8 Posters ................................................ 10 Screens and banners ......................... 11 Guerrilla media .................................. 12 Promotional stalls .............................. 14 Room hire ........................................... 15 Promotional vehicles on campus ..... 15 Website ............................................... 16 Widget (exclusive) .............................. 17 Email .................................................... 17 Goody bags ......................................... 18 Co-branding ........................................ 19 Interactive / experiential promotion ........................................... 20 Societies .............................................. 21 Terms and conditions ........................ 24 Booking form ...................................... 26

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Living away from home, students are deciding which brands to buy, use and trust for the first time. That’s why attracting them to your product or service has huge potential for generating long-term brand loyalty.

It’s also why they’re the most profitable group in the 18 to 24 age bracket.

Our range of advertising options gives you the opportunity to reach our students directly, in a format that suits you and your budget.

To book call 01865 484 613 or email mstorey@brookes.ac.uk

Students spend over

£3.24 billion a year on food: that’s an average spend of £1,300 per student

SPONSORSHIP: SAFETY BUS Is your business looking to increase exposure and brand awareness to Oxford Brookes students?

SAFETY BUS The pride of Oxford Brookes and the envy of many a Students’ Union, our Safety Bus

Are you looking for a large promotional push for your product or service?

Service carries more than 2,500 students

Would you like to be associated with the Students’ Union’s successes such as the Safety Bus or Freshers Fair?

Prices are based on one academic year

Brookes Union has a wide variety of

every year, clocking up in excess of 10,000 miles.

(September to May) unless agreed otherwise.

Vinyl costs are additional and will be confirmed on a job by job basis.

Cost

sponsorship packages available, ranging from staff t-shirts to branding on our famous Safety Bus. These packages are

Sides:

£700

on a first come, first served basis, and normally require booking at least one month before the start of the academic

Back Door:

£450

year. If you would like to discuss these opportunities in more detail please contact our Sales and Advertising Coordinator, Molly Storey, on 01865 484613 (9am to 3pm) or at mstorey@brookes.ac.uk

The make and model of the bus may vary from year to year.

1.4m x 0.8m (minus 0.7m x 0.28m for license plate)

To book call 01865 484 613 or email mstorey@brookes.ac.uk

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SPONSORSHIP: ANNUAL EVENTS NE W

SPONSORSHIP OF OUR END OF YEAR BALL

Our end of year ball is a highlight of the student calendar and an essential part of the student experience. Catering for up 1,700+ students, it boasts headline acts, a casino and

• A presence, either a promotional stall or an operational area, at the ball • 2 free tickets to attend the ball (with a possible upgrade to VIP – TBC)

dodgems.

• A vinyl banner in each of the main areas of

Whether you’re looking to boost your PR

• Sponsor’s ad or ‘Sponsored by…’ plus logo

ball (banners to be supplied by sponsor) amongst our student body, or to utilize the custom of 1000+ students who are attending the event, this is a highly prestigious

on ball programme / map (TBC) • ‘Sponsored by…’ plus logo on digital screen ball ads

opportunity which delights and enthrals a wide reaching diversity of Brookes students.

The sponsorship package includes: • Sponsor’s logo / ad on the back of all wristbands / tickets issued • ‘Sponsored by…’ plus logo on ball posters, flyers, social media postings • ‘Sponsored by…’ plus logo and link on our ball web ad • Sponsor’s lozenge ad and link on our

If you book this by the 25th July in the year preceding the Ball, you can benefit by having ‘Sponsored by…’ plus your logo on our Ball advert in our renowned Welcome to Oxford Guide.

Cost £1,950

dedicated web page

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To book call 01865 484 613 or email mstorey@brookes.ac.uk

SPONSORSHIP OF OUR BROOKES UNION TEACHING AWARDS Why not give your product / service / brand a lift and associate it with our students most valued members of teaching and support staff?

2016

These awards are about empowering students to nominate those members of staff who they feel deserve recognition from the student body for their contribution to the

The sponsorship package includes:

student experience here at Brookes.

• ‘Sponsored by...’ plus logo and a link to

The Award categories are:

• ‘Sponsored by...’ plus logo on 40 Pre-award

your website on our dedicated web page • Most Inspirational Lecturer • Best Taught Module • Most Effective Feedback • Best Support Staff Member • Best Academic Adviser

A3 posters • ‘Sponsored by...’ plus logo on 40 Awards Announcement A3 posters • ‘Sponsored by...’ plus logo on the Awards ceremony menu

Cost

Students spend over

£1.29 billion a year on course books: that’s an average spend of £520 per student

£300 To book call 01865 484 613 or email mstorey@brookes.ac.uk

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SPONSORSHIP OF OUR STUDENT AWARDS DINNER Coveted awards for all students who play

Your prize will be named after your company:

an active part in supporting other students

for example, ‘The Co-op Prize’ or ‘The Lush

through Brookes Union activities.

Prize’.

Would you like to raise your company’s

The sponsorship package includes:

profile and boost your PR by being the official

• “sponsored by…” plus logo on invitation

sponsor of a glamorous and much loved

letters / emails to students

event? Every March the Students’ Union

• “sponsored by…” plus logo on menus

holds an awards dinner for more than 130

• “sponsored by…” plus logo on web page

guests. Our students vote for one another

• “sponsored by…” plus logo on seating plan

for their efforts in getting involved in the

• “sponsored by…” plus logo

Union and supporting their fellow students.

on paragraph introducing

To recognise and reward the winners, we

photos of the event on

celebrate in style.

Facebook • Attendance for

Alternatively, if sponsorship has already been

two at the dinner

taken but you’d like to support the event, you

(optional)

could donate a prize for each of the winners.

Normally we have about 11 different categories to be won, ranging from ‘Best New Society’ to ‘Outstanding Contribution’.

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Cost £500

To book call 01865 484 613 or email mstorey@brookes.ac.uk

Students spend over

£1.42 billion

a year on eating out: that’s an average spend of £572 per student

FRESHERS FAIR SPONSORSHIP Freshers Week at Oxford Brookes is one of our busiest times of the year, and one of the highlights of the students’ calendar. We can offer an exclusive sponsorship package guaranteeing you maximum coverage when it matters the most.

Freshers Sponsorship Includes: • Logo on all Freshers promotional material including front page of Welcome to Oxford Guide, Freshers Fair posters & flyers and Freshers student staff t-shirts • Vinyl banner placed in a highly visible area for the entire Freshers Week (banner to be provided by company at own expense) • Platinum rate Freshers Fair stall – you will get first pick of the available stalls • Leaflet/item insert in the Freshers Goody Bags • Leaflet/item insert in the Freshers Goody Bags for Semester 2

• Full page advert or advertorial in the Welcome to Oxford Guide • ‘As sponsored by’ and your logo on all PreArrivals Mailer envelopes going to students in their family homes

Cost £3,950

PLEASE ASK FOR OUR FRESHERS MEDIA GUIDE Available in June

To book call 01865 484 613 or email mstorey@brookes.ac.uk

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LEAFLETS

DID YOU KNOW You can insert leaflets into our Semester 2 goody bags?

See page 13.

LEAFLET RACKS Do you have a menu, special offer leaflet or company flyer that you want readily available to students?

NE W

If your leaflet is relevant to

Do you have a special event coming up but only a limited budget?

accommodation, we can offer you the opportunity to display your leaflets in the Brookes

The Students’ Union leaflet racks are a perfect way to distribute menus, leaflets and flyers directly to students without the hassle

Accommodation Office.

Cost

of finding people to hand them out or post them through letter boxes.

Leaflet Racks:

£10 per week

Our leaflet racks are located in our entrance area and our bar in the John Henry Brookes Building. We check our leaflet racks regularly, making sure your leaflets are stocked up and

(Discounts available for multiple week bookings)

visible at all times.

Whether booked for a week or a year, this is an extremely cost-effective way of reaching out to our student body with minimum effort on your part.

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To book call 01865 484 613 or email mstorey@brookes.ac.uk

Students spend over

£1.03 billion

a year on excursions: that’s an average spend of £416 per student

FLYERING Is your marketing time critical?

Cost

Do you want to engage directly with our student body?

Flyering - Full day

Put your information straight in to the hands of our students…

Flyering - Half day

If you and your staff are pressed for time,

*this covers 2 members of staff for 7 hours (full day) and 3 hours, 30 minutes (half day).

why not let us do the hard work for you? We can organise some of our student staff to hand your flyers out for you.

£120 + £120 for staff* £60 + £60 for staff*

** If you prefer to use your own staff for the flyering, the above prices apply excluding the prices for staff. If you would like to bring more than two members of staff, there will be an Students additional spend over charge of £40 for each additional a year on course staff member.

£1.16 billion

related equipment: that’s an average spend of £468 per student

LEAFLET DISTRIBUTION WITH NUS EXTRA DISCOUNT CARDS With around 1000 students opting to pick up their NUS Extra cards from our reception desk, this makes an excellent opportunity to target those students most interested in receiving discounts and promotions. We can hand out your flyer with their card.

Cost 750 leaflets: £110

To book call 01865 484 613 or email mstorey@brookes.ac.uk

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POSTERS POSTER SITES Would you like to have an on-going presence on campus? Have you got an event you wish to publicise? Do you want to raise awareness of your company profile?

GIANT POSTER SITES We have secure poster frames in key positions in our student accommodation sites and on campus, guaranteeing maximum exposure and visibility for your

Do you want to invest in the most visible poster sites available on the university campus?

DID YOU KNOW We can get B0 posters designed for you for only £200, and printed for only £50 per poster.

money. Furthermore, our stringent poster policy ensures only authorised posters are displayed.

Costs Poster Sites (6 x A3): Local company rate: £60 per month National rate: £120 per month NE W

Individual A2 frames in the John Henry Brookes Building:

£60 per month

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Do you want to raise your company profile or raise product awareness, while ensuring maximum visual exposure?

These large poster frames are positioned in

Cost

high visibility areas central to University life.

A1:

Book for a single week or an entire year.

A0:

Whatever your choice, you will be getting a superb price for some of the most sought after advertising positions at Oxford Brookes.

To book call 01865 484 613 or email mstorey@brookes.ac.uk

£40 per week, £120 per month £50 per week, £150 per month B0:

£60 per week, £180 per month

SCREENS AND BANNERS DIGITAL SCREENS

VINYL OR MESH BANNERS

Cost

Available for local business advertising.

For a single slot: Situated in high footfall areas of the John Henry Brookes Building, these industryleading wall-mounted displays (with moving images) can’t be missed.

Images are output in crystal-clear full-HD on

£45 for week £80 for 2 weeks £150 for 4 weeks £500 for 15 weeks £1,170 for 39 weeks £1,456 for 52 weeks

high contrast 55” screens.

Would you like to remind our student body of your service or product constantly throughout the academic year?

We have four high visibility vinyl banner locations to choose from: outside the Brookes Sports Centre (Gipsy Lane Campus), opposite the Helena Kennedy Student Centre (Headington Hill Campus), outside Westminster Square (Harcourt Hill Campus),

We have three screens available:

and in the heart of Clive Booth (our largest

one outside the café and

student accommodation complex).

social learning area in the Helena Kennedy Student Centre; one in our vibrant Union Square in the John Henry Brookes Building, where activities take place; and one in the busy Union Bar in the John Henry Brookes Building.

Students spend over

£908 million

a year on printing / photocopying: that’s an average spend of £364 per student

Cost Vinyl or Mesh Banner: 180cm x 90cm (width x height):

£660 per year

Vinyl Banners are to be provided by the client at the client’s own expense. If required, we can supply details of where to have banners made.

To book call 01865 484 613 or email mstorey@brookes.ac.uk

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GUERRILLA MEDIA BEER MATS Grab the attention of students frequenting our stylish bars by placing your beer mats on our tables and surfaces.

Whether students wish to socialise, discuss

VINYL ADS ON THE BACK OF TOILET DOORS

VINYL ADS ON OUR STAIRS

architecturally award winning John Henry

Place your advert in front of a captive

Stun students with a message going

Brookes building on our Gipsy Lane Campus

audience. We have 12 cubicles next to

down several steps, with either the same

and has a capacity for 100 covers, while our

the cafe / social learning space in the

communication on each step or one or

recently refurbished Westminster Square

Helena Kennedy Student Centre and in the

two words of the communication on each

complex has a capacity for 150 covers.

Westminster Cafe / Bar.

consecutive step. Communications can take

Cost

Cost

For both bars: £150 per month

£75 for 6 A3 per month (Harcourt Hill) £75 for 6 A3 per month (Headington Hill) £120 for both

their studies or relax, they can always find a moment of respite in our bars. Our state of the art Union Bar is situated in the

(Mats to be provided by client at the client’s own expense)

(Plus the cost of the vinyl)

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To book call 01865 484 613 or email mstorey@brookes.ac.uk

up 8 steps or 12 steps.

Cost £100 per week (for 8 or 12 steps) £125 per week (for both 8 and 12) (Plus the cost of the vinyl)

Students spend over

£1.42 billion

VINYL ADS ON TABLE TOPS

a year on alcohol: that’s an average spend of £572 per student

Sleek and stylish, our table top vinyls create an awe inspiring effect. We have 25 tables in our Union Bar (John Henry Brookes building, Gipsy Lane Campus) and our Westminster Square Bar (Harcourt Hill Campus).

MINI SIGNS

Cost

Perfect for making “a big splash”, these

For both bars: £500 per month

mini signs will create a stir and give your communication to our students maximum impact. The signs will be staked into the grass outside the Helena Kennedy Student Centre

(Plus the cost of the vinyl)

Students spend over

£1.03 billion

a year on non-alcoholic drinks: that’s an average spend of £416 per student

near to the path and road. Please supply your art work as A3 landscape.

Students spend over

Cost £20 for 4 signs per day £60 for 4 signs per week (Plus the cost of the having the signs made)

£1.55 billion

a year on bars / pubs / clubs: that’s an average spend of £624 per student

To book call 01865 484 613 or email mstorey@brookes.ac.uk

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PROMOTIONAL STALLS Do you have a product to sell?

Do you want to sign students up to a mailing list or simply discuss your products and services with students on a face to face basis?

Cost

Book a promotional stall at Brookes Union

Local Rate £175 National Rate £350

and you know you’ll be getting to the heart of the Brookes student. Face to face is one of the strongest means of communication known to marketeers. This option represents

* Space for Farmers’ Markets, Vintage Clothing Markets or other markets can be available upon application. The price will be agreed according to the size of the market.

a unique opportunity to interact directly with our student body.

If you send us two sentences describing Our purpose built stall space in the John

your stall, we will list your stall on our

Henry Brookes building is surrounded by

events listings. We will also lend you some

balconies on three sides so that it can been

A1 A-boards and an A2 poster stand, to

seen from the floor above as well as the

advertise your stall on the day. Posters to

floor it’s on. It can also be reached quickly by

be supplied by client and must contain the

stairs leading from the balcony, giving your

Brookes Union logo.

stall great accessibility as well as maximum visibility. The space measures slightly over

We can offer you an outside area for your

8m by 12m.

stall / event.

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To book call 01865 484 613 or email mstorey@brookes.ac.uk

ROOM HIRE

PROMOTIONAL VEHICLES ON CAMPUS

Do you need a room to host an event on campus?

Wow students and increase brand love.

Perfect for meetings, presentations or

Oxford Brookes has an attractive Piazza in

training, our rooms are situated in the state

front of its main entrance, which is perfect for

of the art award winning John Henry Brookes

showcasing branded vehicles and interacting

building.

with Brookes students.

Our board room has a capacity of 20 if used

Electricity and wi-fi can be provided if

board room style (i.e round a table) or 30

requested in advance.

if used theatre style (i.e. in rows), while our meeting rooms each have a capacity of 14 if used board room style or 30 if used theatre style.

Cost

Cost

£295 Full day (9am to 5pm) £195 Half day (9am to 12.55 pm or

£550 per day

1.05pm to 5pm)

To book call 01865 484 613 or email mstorey@brookes.ac.uk

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WEBSITE

Students spend over

£908 million

Do you want to market to over 15,000 users a month?*

a year on internet / wifi: that’s an average spend of £364 per student

Do you want to raise brand awareness and direct students to your website?

Our website, www.brookesunion.org.uk, is the means for students to access all kinds of information on our Societies, Events, Safety Bus, Achievements, Advice and Student Discounts. Information is constantly updated and every advert posted is offered a click through option directing students either to your own website, or to a specially designed page.**

*Webstat from September 2016 **Page to be designed by the client at the client’s own expense

Cost Leader Board Advert 738 x 90px (width x height)

£150 per month £1250 per year

www.brookesunion.org.uk

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To book call 01865 484 613 or email mstorey@brookes.ac.uk

WIDGET (EXCLUSIVE)

EMAIL

Do you have online information you’d like to share with our students? We can host your widget on our landing page.

A Solus Email is the ideal option if exclusivity is key to your campaign. The email remains undiluted by potentially unrelated information. A Solus Email may be sent either to all registered students or to a selected

Perfect for promoting vacancies, seasonal

demographic within our student body, such

sales or special offers, this exclusive option

as first years or male / female students.

gives you control of the information you display, enabling you to update things at your discretion, knowing that our students will be seeing it regularly.

Cost £0.10 per student emailed

Cost £250 per month

To book call 01865 484 613 or email mstorey@brookes.ac.uk

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GOODY BAGS (FOR NEW STARTERS IN SEMESTER 2) Oxford Brookes has between 500 and 1000 new students who start at the beginning of

Students spend over

£1.42 billion a year on clothes: that’s an average spend of £572 per student

Semester 2. We will be welcoming them and presenting them each with a goody bag. Why not insert a leaflet, branded highlighter, mug, tea towel or pen into our goody bags so that students can be reminded of your product or service throughout the rest of their time at Brookes…

Cost £150 (for a leaflet) £100 (for an item of value)

Students spend over

£2 billion

a year on travel: that’s an average spend of £832 per student

Students spend over

£1.29 billion a year on mobile phones: that’s an average spend of £520 per student

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To book call 01865 484 613 or email mstorey@brookes.ac.uk

CO-BRANDING With student events and campaigns happening throughout the academic year, there are numerous opportunities for distributing co-branded items.

Place your logo alongside ours on a useful item and you will not only boost awareness of your brand, but will earn the good opinion and gratitude of our students. The beauty of this opportunity is that students will be reminded of your brand every time they use the co-branded item.

• A notepad to be given out (to 400+ student course reps) in October during the Reps Conference • A Highlighter or Sticky Notes to be given out in October during Study Week.

• A Rubber Duck, a USB Stick, Headphones or a Headphone Tidy in February during

For example you could co-brand: • A Piggy Bank to be given out in Freshers

our Refresh Week.

• A Reusable Water Bottle (to save money

• A Bean Bag to be used for everything

week during our Budgeting Talks, or in

on buying water) to be given out in

and anything, including our various

February during National Student Money

February during National Student Money

Welfare Events.

Saving week.

Saving week.

• A Stress Toy (there are numerous designs)

Cost

to be given out in December or in April during the lead up to exams.

• A Pen, Pencil, Pencil Sharpener or a Rubber to be given out in December or in May before exams.

To be agreed according to requirements. Please contact Molly Storey for further information / a price quote.

To book call 01865 484 613 or email mstorey@brookes.ac.uk

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INTERACTIVE / EXPERIENTIAL PROMOTION

Trial your service / activity here at Brookes.

For the ultimate in promotional activities, you can come in to Brookes Union and trial your service on site. Whether you are a hairdresser, a masseur, a nail technician, a guitar teacher or a cafe, we can offer you a 8m by 12m space which is surrounded by balconies on three sides for extra visibility to showcase your expertise.

£908 million

Cost To be agreed according to requirements. Please contact Molly Storey for further information and / or a price quote.

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Students spend over

a year on toiletries: that’s an average spend of £364 per student

To book call 01865 484 613 or email mstorey@brookes.ac.uk

SOCIETIES Put your brand at the forefront of the Oxford Brookes student experience by sponsoring our Societies. The Students’ Union is home

BUILD YOURSELF A BESPOKE PACKAGE FROM THE FOLLOWING:

Students spend over

to approximately 90 Student Societies each year. From Social to Course-based to Cultural

Sponsorship of Societies pages of

Leaflets in

to Religious and Campaigning to Performing

brookesunion.org.uk for one year

our leaflet

and Creative Arts to Sports-based, there is

Value = £750

racks for

something for every student.

1 year

£778 million

a year on stationery: that’s an average spend of £312 per student

Sponsorship of 200 generic Society posters

Value =

Value = £250

£340

Dedicated section under Societies Resources

B0, A0 or A1 Poster Campaign:

section of brookesunion.org.uk

2 frames for 1 month

Value = £500

Value = £300–£420

2 x direct emails (1 per semester)

1,000 leaflets to be handed out with

Value = £450

our NUS Extra cards Value = £150

2 x social media campaigns (recommendation on Social Media)

Cost

Value = £200 NUS Extra local discount (n.b. you must offer a student discount) Value = £30

A discounted price can be agreed according to requirements. Please contact Molly Storey for further information and / or a price quote.

To book call 01865 484 613 or email mstorey@brookes.ac.uk

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SOME OF OUR SATISFIED CUSTOMERS

BESTIVAL PRESENTS

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To book call 01865 484 613 or email mstorey@brookes.ac.uk

Cecily’s Fund EDUCATING ZAMBIAN CHILDREN ORPHANED BY AIDS www.cecilysfund.org

To book call 01865 484 613 or email mstorey@brookes.ac.uk

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THANK YOU We’re here to make sure our students love their time at Oxford Brookes. Your advertising helps us achieve this. This is because your money is used to support services like our student advice centre, our student societies, our academic support and our safety bus.

CONTACT US To find out more about any of our advertising opportunities or to discuss more bespoke opportunities, please contact Molly Storey.

Email: mstorey@brookes.ac.uk Tel:

01865 484613

Fax: 01865 484799 All prices are subject to VAT

TERMS AND CONDITIONS Please read the terms & conditions before you complete the booking form

GENERAL 1.1 We reserve the right to refuse distribution of any material or to support any activity that we deem to be unsuitable. This includes, but is not limited to material that contravenes our Equal Opportunities policy, which is available on request. Our decision is final.

1.2 If you are unsure about the suitability of your promotion or any material, please send a copy of the material or an outline of the promotion to: Molly Storey, Brookes Union, John Henry Brookes Building, Gipsy Lane, Headington Campus, Oxford OX3 0BP. 1.3 If you have booked advertising and your material is deemed unsuitable for distribution, no refunds will be given.

1.4 Clients may only promote their own products or services. If a client promotes a third party, we reserve the right to terminate their activity in accordance with our cancellation policy as outlined in 3.2.

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To book call 01865 484 613 or email mstorey@brookes.ac.uk

1.5 Brookes Union take no responsibility for the content of any advertisements or promotions, and will not be held liable for any transactions that may be completed as a result of the promotion or advertisement at Brookes Union.

PAYMENT 2.1 New companies are required to make payment upfront. Once an account has been established, future orders will be invoiced within 30 days of the activity taking place.

2.2 All Freshers orders must be paid by the end of the first week in September.

2.3 Payments should be made payable to The SU.com Trading Ltd.

CANCELLATION 3.1 All cancellations must be in writing to: Molly Storey, Brookes Union, John Henry Brookes Building, Gipsy Lane, Headington Campus, Oxford OX3 0BP. 3.2 Where a cancellation is made more than 60 days prior to the publication or event date, there will be no charge. Where a cancellation is made more than 45 days prior to the publication or event date, 50% of the agreed fee will be payable.

Where a cancellation is made more than 30 days prior to the publication or event date, 75% of the agreed fee will be payable.

Where a cancellation is made less than 30 days prior to the publication or event date, 100% of the agreed fee will be payable.

LIABILITY 4.1 In the event that for any reason Brookes Union shall cancel all or any part of a publication, or be unable to perform their obligation under this agreement, the liability of Brookes Union shall be limited to the refund of any payments made by the exhibitor to the students’ Union under this agreement.

4.2 Brookes Union shall accept no liability with regards to attendance figures to any event.

FRESHERS PRE-ARRIVALS MAILER 5.1 Due to the fact that we use the University’s mailing list, all mailings will be subject to the approval of Oxford Brookes University.

FRESHERS GOODY BAGS 6.1 Brookes Union take no responsibility for any inserts, leaflets and / or posters. You accept full responsibility for the quality and safety of any product we insert into our Goody Bags on your behalf.

PLEASE NOTE

6.2 Size and weight per insert into our Freshers Goody Bags must be agreed with Brookes Union in advance.

6.3 Freshers Goody Bag inserts must be delivered to us by 1st September.

6.4 Please ensure that any inserts sent to Brookes Union are clearly marked for the attention of Molly Storey, and sent to the following address: Molly Storey, Sales & Advertising Coordinator, Brookes Union, John Henry Brookes Building, Gipsy Lane, Headington Campus, Oxford OX3 0BP. Brookes Union cannot accept responsibility for the loss or delay of any delivery that is not clearly marked.

100% of the invoice amount will still be chargeable if inserts are not included due to a delay caused by an incorrectly addressed delivery.

FRESHERS FAIR 7.1 Exhibitors may only promote their own products or services. Any stall holder found promoting a third party will be asked to leave and be escorted from the premises if required.

7.2 Exhibitors must only promote products and services from the immediate vicinity of their stall. Anyone seen distributing promotional material or collecting data elsewhere on the premises will be asked to leave.

7.3 Exhibitors are responsible for the security and safety of their property.

Brookes Union cannot be held responsible for damage or theft unless caused by gross negligence on the part of the Brookes Union. Any equipment or product stored overnight at Brookes Union is at the entire risk of the exhibitor.

7.4 Any damage caused by an exhibitor to backing boards, walls, ceiling or flooring including any cleaning costs, will be recharged.

7.5 All aspects of an exhibitors stall, including the promotional material and staff, must comply with Brookes Union’s Equal Opportunities policy.

7.6 We can accommodate one parking space per commercial rate booking.

You may use our loading bay to unload materials, but you must take your vehicle off the premises afterwards if you don’t have an allocated parking space for it.

7.7 For environmental reasons, exhibitors are not permitted to distribute plastic bags at the Fair.

ARTWORK 8.1 If you are supplying your own artwork you can send it to us in digital format by post, email su-sales@brookes.ac.uk, or in person. Artwork for print should be print resolution (300ppi), CMYK, fonts outlined, and submitted as pdf, jpeg or tif. Allow 3mm bleed and add trim marks if possible.

8.2 Artwork for advertorial pages in the ‘Welcome to Oxford Guide’ should be supplied as layered files (InDesign / Photoshop) to allow us to change the arrangement and sizing of elements.

8.3 Artwork for web or email should be screen resolution (72ppi), optimised for the web, and saved as png, jpeg or gif.

Website artwork should be supplied with a URL for the web ad to link through to.

INDEMNITY 9.1 You shall indemnify us against all loss, actions, costs, claims, demands, expenses and liabilities whatsoever which we may incur either at common law or by statute in respect of personal injury to or death of any person or in respect of any loss or destruction of damage to property (other than as a result of any default or neglect of ourselves or of any person for whom we are responsible) which shall have occurred in connection with any work executed by you under this contract.

SIGNATORY 10.1 Where a signatory does not have the necessary authority to make purchase orders and has signed this order, Brookes Union reserves the right to pursue any claim for outstanding monies from the signatory themselves.

ADVERTS & ADVERTISING 11.1 Brookes Union reserves the right to refuse any unsuitable copy.

Opportunities booked for Week 0, 1 and 2 will be charged at double price to cover the Freshers / beginning of the year period

11.2 Brookes Union does not accept responsibility for any loss or damage resulting from error, late publication, non publication, or failure of any cause.

11.3 Photographs, artwork etc. can be returned if requested. However, Brookes Union does not accept any responsibility for loss or damage, and is not an insurer for such articles.

11.4 Advertisers must warrant that the information in their entry(ies) is accurate and not a breach of the Trade Descriptions Act (1968) or any subsequent Acts. Brookes Union does not take any responsibility for inaccurate or misleading information.

11.5 Corrections, changes and amendments must always be confirmed in writing.

DATA PROTECTION 12.1 Any company that collects data whilst promoting at Brookes Union must be compliant under the Data Protection Acts 1998 and 2003.

LAW 13.1 This contract shall be subject to English law and the jurisdiction of the English Courts.

To book call 01865 484 613 or email mstorey@brookes.ac.uk

25

BOOKING FORM Safety Bus – Sides 4 Available

2 Available

Sponsorship Safety Bus – Back Door End of Year Ball Brookes Union Teaching Awards Student Awards Dinner Societies Package

A2 Posters

Giant Poster - A1

Giant Poster – A0

Giant poster – B0

Quantity

Quantity

Quantity

Quantity

Quantity

Start Date

Start Date

Start Date

Start Date

Start Date

Start Date

Months

Months

Months

Months

Weeks

Weeks

Sites

Sites

Sites

Sites

Sites

Sites

Posters & Mesh Banners

A3 Posters x 6 Quantity

Back of toilet Doors Start Date

Start Date Weeks

Weeks

Weeks

Quantity

Quantity

Quantity

Quantity

A3 landscape

Beer mats

Beer Mats

Co-branding

Yes / No

Yes / No

Yes / No

Half day (1.05pm to 5pm)

Sites

Mesh Banner

Table Tops Start Date

Weeks

Quantity

Vinyl ads

Steps

Start Date

Weeks

Quantity

Mini Signs

Start Date

Item

Start Date

Half day (9am to 12.55pm)

Weeks

Date

Co-branding

Full day (9am to 5pm)

Quantity

Digital Screens (available for local business advertising) Digital Screen(s)

Room Hire Booking Date Do you need to park?

Do you need Wi-fi access? *If yes, please provide the name and email address of the user(s) Do you need to use any electrical equipment during your event? *If yes, please describe

Yes / No

Yes / No

Special requirements? * If yes, please state details

Yes / No

Do you need Wi-Fi access?

*If yes, please supply the name, email address and mobile phone number of every person needing a permit.

Please note that parking is booked on a first come first served basis, so we cannot guarantee availability. To increase your chances of getting the parking you need, please send over the names, email addresses and mobiles number of those requiring parking ASAP

Yes / No Do you need to park?

Yes / No

Yes / No

Yes / No

Do you need to use a loading bay?

* If yes, how many?

Do you need chairs

* If yes, how many?

Do you need a table / tables

* If yes, we request you keep the music volume below 85 decibels

Will you be playing music?

*If yes, what voltage?

Electricity needed

Yes / No

Yes / No

Brief description of the activity

Yes / No

If yes, have you completed the Risk Assessment Form given by us

Yes / No

Yes / No

Have you been sent the Risk Assessment Form and guidelines

*If No, you may be able to book on the basis of the risk assessment you submit for us

Do you have public Liability insurance

Number of staff attending

Minimum amount of space required (sqm)

*If yes, are you aware of the current “allergen notification” regulations? Please let us know if you’d like us to send you information on this

Does your activity include giving out food samples

*promotional, market or interactive / experiential

Purpose of booking

Booking end time

*Space is offered from 9am to 5pm. If you wish to work outside these hours, please consult us and we will see if this can be accommodated

Booking start time

*Please list more than one possible dates in case your first choice is not available

Booking date

Promotional Stalls / Market Stalls / Promotional Vehicles / Experiential Promotion

BOOKING FORM

BOOKING FORM Leaflet Quantity

Quantity

Goody Bag Items for New starters in Semester 2 Branded item of use

Quantity

Start Date

Date

Duration

Duration

Solus Email

Quantity Start Date

Email Advertising

BrookesUnion.org.uk banner ad Quantity

Web Advertising BrookesUnion.org.uk widget (exclusive)

Flyering – Half Day

Leaflet Rack

Quantity

Quantity

Quantity

Date

Date

Start Date

Staff Required?

Staff Required?

Duration

Leaflets

Flyering – Full Day Distribution with NUS extra discount card

Discount / offer

Quantity

Tel: 01865 484 613 / 484 736

Fax: 01865 484799

Email: su-sales@brookes.ac.uk

Sales and Advertising, Brookes Union, JHBB, Gipsy Lane Campus, Oxford OX3 0BP

Please return this form to:

Discount % / nature of offer

Participation in NUS Extra Local Discount Scheme

Contact Name Company Name Address Postcode Email Telephone Fax Please find enclosed a cheque made payable to The SU.com Trading Ltd. Please invoice us, our official purchase order number / code is

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By signing this form I accept the Terms & Conditions as detailed on page 7.

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