23/08/10 Accrual Basis
OCADSU
Profit & Loss Budget vs. Actual 1 September 2009 through August 31st 2010
S = Straightforward
TOTAL Budget 2011- 2012
Projected Actuals for Aug. 31, 2011
Budget 2010 - 2011
Line Description
INCOME Bank Interest Income
0.00
299.57
4,000.00
5,220.46
200.00
20.00
We can accumulate interest earnings 0.00 from the bank
Revenues Event Revenue Food Bank Donations
4,000.00
Gift cards and certificates from diff. 0.00 departments for Food Bank Collected from all OCAD students as SU Ancillary Fees
Membership Fees Membership Fees- Admin Memebership Fees - General Total Membership Fees Other Income OWSP Reimbursment
Total INCOME
$1 per 0.5 credits go towards the Office Manager's salary 34,000.00
35,000.00
35,000.00
198,965.00
257,736.00
225,000.00
233,965.00
292,736.00
259,000.00
0.00
90.00
0.00
3,135.00
3,135.00
We get reimbursed 75% of what we paid 4,653.00 for OWSP salaries
5,997.00
We also receive the OWSP that we then 10,481.94 pass on to XPACE.
OWSP Reimbursment XPACE Total Revenues
Event ticket sales, liquour sales, etc.
461,800.00
507,912.21
278,134.94
461,800.00
508,211.78
278,134.94
The remaining ancillary fees go here
S
EXPENSE
Page 1 of 18
23/08/10 Accrual Basis
OCADSU
Profit & Loss Budget vs. Actual 1 September 2009 through August 31st 2010
S = Straightforward
TOTAL Budget 2011- 2012
Projected Actuals for Aug. 31, 2011
Budget 2010 - 2011
Line Description
ADMINISTRATION Annual Incorporation Fee Bank Charges
60.00
30.00
75.00
160.00
69.75
145.00
Annual summary of SU positions - Government fee S S
Board of Directors Board of Director Support
200.00
0.00
Paying board meeting secretary and 700.00 AGM chair.
Board of Directors - Other
0.00
0.00
Food and refreshments specifically for 200.00 board meetings
200.00
0.00
900.00
1,500.00
1,675.68
500.00
1,977.52
7,500.00
6,248.88
For the SU to be insured against any 7,500.00 potential hazards Pens, pencils, sticky pads, batteries, 1,150.00 calculator etc.
Total Board of Directors Election Equipment Purchases Insurance Office Supplies
800.00
1,473.55
Software
200.00
1,242.00
0.00
5.05
Survey Monkey
230.00
0.00
Transportation & Refreshments
800.00
502.16
Spare Change Program
Anything to do with election costs 1,700.00 paying organizer, etc. Computers, printers, appliances (More 500.00 major purchases)
200.00
S
Preogram: all chng. in monthly bank 5.00 stmts. goes to Charity Program which allows us to make 230.00 surveys 800.00
Office snacks, cabs, TTC tokens
Page 2 of 18
23/08/10 Accrual Basis
OCADSU
Profit & Loss Budget vs. Actual 1 September 2009 through August 31st 2010
S = Straightforward
TOTAL Budget 2011- 2012
Website Development & Hosting Total A D M I N I S T R A T I O N
Projected Actuals for Aug. 31, 2011
Budget 2010 - 2011
300.00
283.40
300.00
12,250.00
13,507.99
13,505.00
Line Description S
CAMPAIGNS & COMMUNITY OUTREACH OCAD SU Publication printing (eg. Cadmium) 3,000.00
Communications (Printing)
3,000.00
3,000.00
Community Outreach
3,000.00
572.46
National Day of Action
250.00
200.00
Drop-Fees Ralley - printing and 500.00 materials
Pride
500.00
453.40
650.00
SU Orientation Training
400.00
0.00
Feel-good projects, 5 workshops, with 6 3,600.00 facilitators (and other)
Pride parade - egistration, and supplies
To train the Board of DIrectors and SU 700.00 Execs To imporve student Spaces
Student Spaces Campaign
500.00
Greening the Grange
Initiative to help make grance more 200.00 environmentally-friendly Opening campus Cupboard - see 20,000.00 separate budget
Bulk Food Store Startup Costs Total CAMPAIGNS & COMMUNITY OUTREACH
8,450.00
4,225.86
29,150.00 Humar Resources
HUMAN RESOURCES Employees General Labour
500.00
2,715.30
Covers any unexpected jobs that are needed around the office 2,000.00
Page 3 of 18
23/08/10 Accrual Basis
OCADSU
Profit & Loss Budget vs. Actual 1 September 2009 through August 31st 2010
S = Straightforward
TOTAL Budget 2011- 2012
General Office Manager
Projected Actuals for Aug. 31, 2011
Budget 2010 - 2011
Line Description
27,740.00
29,053.24
27,776.00
Total Employees
28,240.00
31,768.54
29,776.00
Executive Honorarium
37,500.00
26,673.22
47,000.00
Office Manager's Salary
Executive pay 1st we pay the full OWSP payroll, and then get reimbursed 75%
OWSP Grant Owed Potluck Chef
2,090.00
Organizes Potlucks (every couple of 1,692.00 months) and catoring
Foodshare Monitor
1,045.00
Collects Foodshare boxes and brings 1,692.00 them to SU Office
1,045.00
Runs the Bulk Food Store every Tues. from 9:30 to 4:30 2,256.00
Bulk Food Store Operator Total OWSP Grant Owed Total OWSP Grant Owed to XPACE Payroll expense - benefits
4,180.00 -
3,211.02 5,997.99
6,204.00 OCAD also pays us the OWSP that 10,481.25 XPACE eventually receives Monthly remittances of Office Manager 8,160.00 to Receiver General
6,180.00
0.00
3,027.00
2,183.69
2,100.00
EI Expense
0.00
1,449.01
1,030.00
Vacation Pay Expense
0.00
47.04
0.00
Payroll Expenses - Other
0.00
103.10
200.00
Payroll Expenses CPP Expense
Canada Pension Plan Employment Insurance S S
Page 4 of 18
23/08/10 Accrual Basis
OCADSU
Profit & Loss Budget vs. Actual 1 September 2009 through August 31st 2010
S = Straightforward
TOTAL Budget 2011- 2012
Total Payroll Expenses
Projected Actuals for Aug. 31, 2011
Budget 2010 - 2011
3,027.00
3,782.84
680.00
833.02
6,336.00
2,063.00
6,768.00
Legal Conslting
10,712.00
8,018.00
11,000.00
Ombudsperson
8,112.00
8,073.50
Payroll Service Fees
Line Description
3,330.00 Direct deposit fees (used for Office 850.00 Manager's pay)
Professional Fees Accounting/Bookkeeping
S Lawyer for students
Helps resolve student issues as an 8,892.00 outside mediator
Anticalendar Editors and Staff
A publication of bjective professor evaluations. 8,911.20
Publications Editor
Prepared to pay for editor of OCAD 2,000.00 newspaper if no OWSP
Handbook Coordinator
3,000.00
Total Professional Fees Total HUMAN RESOURCES
Person hired to desing the handbook.
25,160.00
18,154.50
40,571.20
104,967.00
90,421.13
146,372.45
8,000.00
5,604.16
Yearly ball - with a different theme each 8,000.00 year
200.00
121.63
To stock the Starving Artist Pantry when 300.00 it is running low
MEMBERSHIP SERVICES Beaux-Arts Ball Emergency Food Fund End of Year Retrospective
2,300.00
1,109.80
a.k.a. the Retro Show - student work from throughout the year 2,300.00
Page 5 of 18
23/08/10 Accrual Basis
OCADSU
Profit & Loss Budget vs. Actual 1 September 2009 through August 31st 2010
S = Straightforward
TOTAL Budget 2011- 2012
Projected Actuals for Aug. 31, 2011
Budget 2010 - 2011
Line Description
Grants XPACE Programming Grant
60,000.00
60,000.00
Grants - Other
10,000.00
8,162.17
70,000.00
68,162.17
82,000.00
5,500.00
5,796.91
6,000.00
Halloween
125.00
0.00
125.00
Movie Nights
100.00
0.00
100.00
Open Mic Nights
300.00
0.00
300.00
10,000.00
10,000.00
10,000.00
2,090.00
1,820.86
2,000.00
800.00
86.26
900.00
1,200.00
1,051.94
1,500.00
10,000.00
14,102.40
16,000.00
800.00
151.80
800.00
332,715.00
318,058.62
130,325.00
Total Grants Graduate Party
Orientation/Welcome Back BBQ Other Events Pot Luck Sexy Bingo Student Handbook Workshops Total MEMBERSHIP SERVICES
70,000.00
We fund Xpace salaries, etc.
We also fund independent, student-run 12,000.00 projects
S S S S S S S S S S
Page 6 of 18
23/08/10 Accrual Basis
OCADSU
Profit & Loss Budget vs. Actual 1 September 2009 through August 31st 2010
S = Straightforward
TOTAL Budget 2011- 2012
Projected Actuals for Aug. 31, 2011
Budget 2010 - 2011
Line Description
OTHERS CFS- SAGM Ontario Contingencies Total O T H E R S Reconciliation Discrepancies Total EXPENSE Net Income
CFS Annual General Meeting costs 400.00 $400 per extra person sent
400.00
0.00
3,000.00
105.08
Late fees, penalties, claim against us, 10,000.00 insurance deductable
3,400.00
105.08
10,400.00
0.00
2.62
0.00
461,782.00
426,321.30
329,752.45
18.00
81,890.48
S
-51,617.51
29,367.20
INCOME
Page 7 of 18
23/08/10 Accrual Basis
OCADSU
Profit & Loss Budget vs. Actual 1 September 2009 through August 31st 2010
S = Straightforward
TOTAL Budget 2011- 2012
Start Up Grant Revenue from Mark-Ups TOTAL INCOME
Projected Actuals for Aug. 31, 2011
Budget 2010 - 2011
20,000.00 4,900.00
Line Description Money put in from our main SU budget Profit of 35% from our $14,000 of potential food sales
24,900.00
EXPENSE BULK FOOD STOCK Pasta
14,000.00
We don't know how much for sure we are going to spend on each particular line. Right now it's very rough.
Grains Legumes Beverages Sweeteners Household Items Herbs and Spices Cereals Nuts and Seeds Flour
Page 8 of 18
23/08/10 Accrual Basis
OCADSU
Profit & Loss Budget vs. Actual 1 September 2009 through August 31st 2010
S = Straightforward
TOTAL Budget 2011- 2012
Projected Actuals for Aug. 31, 2011
Budget 2010 - 2011
Line Description
Personal health Snacks Total BULK FOOD STOCK
14,000.00
OPERATIONS Labour
$3,000.00
For the worker that will come in from 9:30 to 4:30 every Tuesday
Supplies
$1,000.00
Cleaning supplies, bags, ties, gloves, etc.
Equipment
$2,000.00
Scoops, cashier, scale, furniture, jars, and other long-term items
Total OPERATIONS
$6,000.00
TOTAL EXPENSE Net Income
$20,000.00 $4,900.00
This would be see under the best possible circumstances
Page 9 of 18
23/08/10 Accrual Basis
OCADSU
Profit & Loss Budget vs. Actual 1 September 2009 through August 31st 2010
Notes - If Drastically Changed INCOME Bank Interest Income
0 budgeted because we don't want to rely on such arbitrary funds
Revenues Event Revenue Food Bank Donations
_ Rather than rely on donations, I've created an emergency Food Bank line
Membership Fees Membership Fees- Admin
Enrollment estimates calculated with the help of Peter Fraser
Memebership Fees - General
Based on new enrollment estimates - keep in mind it is an estimate
Total Membership Fees Other Income
0 budgeted because we don't want to rely on such arbitrary funds
OWSP Reimbursment
Based on new estimated OWSP hours approval
OWSP Reimbursment XPACE
This number is based on the amount that XPACE has estimated
Total Revenues Total INCOME EXPENSE
Page 10 of 18
23/08/10 Accrual Basis
OCADSU
Profit & Loss Budget vs. Actual 1 September 2009 through August 31st 2010
Notes - If Drastically Changed INCOME ADMINISTRATION Annual Incorporation Fee Bank Charges Board of Directors
$30 (+$45) in case we have to pay to legally change SU name To be safe: in 08/09 we paid $129.36. _
Board of Director Support
$650 for board secretary and $50 for AGM chair
Board of Directors - Other
MOTION TO ADD BACK TO BUDGET (WAS REMOVED LAST YEAR)
Total Board of Directors Election
It fluctuates from year to year, so just to be sage I've bumped it up a bit.
Equipment Purchases
Next year we will need to buy a high-quality colour lazer printer
Insurance
It usually ends up being on the lower end of $6000.00
Office Supplies
Each year we spend more, so I bumped it up a little.
Software
We bought CS5 for both Mac and PC - was a once-every-5-years purchase
Spare Change Program Survey Monkey Transportation & Refreshments
Bumped it up from 0 to be prepared for it Useful to have - consider sharing acct. with XSPACE _
Page 11 of 18
23/08/10 Accrual Basis
OCADSU
Profit & Loss Budget vs. Actual 1 September 2009 through August 31st 2010
Notes - If Drastically Changed INCOME Website Development & Hosting
_
Total A D M I N I S T R A T I O N CAMPAIGNS & COMMUNITY OUTREACH Communications (Printing)
_
Community Outreach
Also money being put into more specific additional campaigns
National Day of Action
Lindsay said it needs more funding - It says $0 spent b/c cheq. under person
Pride SU Orientation Training
Registration fee will most likely go up Want to host activist training
Student Spaces Campaign
I would even put more, because furniture and renovation is expensive
Greening the Grange
Daniel feels that if they put in a valid proposal we could help them.
Bulk Food Store Startup Costs
This will be taken from the 20,000.00 deposit that will be returned from TTC
Total CAMPAIGNS & COMMUNITY OUTREACH HUMAN RESOURCES Employees General Labour
Was more this year due to renovation budgeting a little less for next year
Page 12 of 18
23/08/10 Accrual Basis
OCADSU
Profit & Loss Budget vs. Actual 1 September 2009 through August 31st 2010
Notes - If Drastically Changed INCOME
General Office Manager
*Needs looking into
Total Employees Executive Honorarium
Calculated using max. yearly hours at expected new rate of $12.50/ hr
OWSP Grant Owed
OWSP wage increased from $10.45 t0 $11.28/ hr
Potluck Chef
Applied for 300 hrs - calculated using half hours approved (150 hrs) and without moving hours
Foodshare Monitor
Applied for 200 hrs - calculated using half hours approved (100 hrs)
Bulk Food Store Operator
Applied for 500 hrs - calculated using half hours approved (250 hrs)
Total OWSP Grant Owed Total OWSP Grant Owed to XPACE Payroll expense - benefits
*Needs looking into (Calculated w/ scenario of max. amt of hrs approved) MOTION TO ADD BUDGET LINE Calculated using $680 average x 12 months
Payroll Expenses CPP Expense EI Expense Vacation Pay Expense Payroll Expenses - Other
Calculated using estimated 5% increase Calculated using estimated 5% increase $0.00 because it actually automatically comes out of Office Manager's Salary In-case estimation
Page 13 of 18
23/08/10 Accrual Basis
OCADSU
Profit & Loss Budget vs. Actual 1 September 2009 through August 31st 2010
Notes - If Drastically Changed INCOME Total Payroll Expenses Payroll Service Fees
Accomodates yearly rate increase
Professional Fees Accounting/Bookkeeping
Calculated considering increase of hourly wages after evaluation
Legal Conslting
Calculated considering increase of hourly wages after evaluation
Ombudsperson
Calculated considering increase of hourly wages after evaluation
Anticalendar Editors and Staff
4 Staff: 32 wks x 5hrs/wk x $11.28/hr 2 Ed.s: 5 wks x 15hrs/wk x $11.28/hr
Publications Editor
20 hrs/ month x 8 months (no summer issues) x new wage ($12.50)
Handbook Coordinator Total Professional Fees
Calculated using a salary of $11.28/hour. It is up so high b/c we are adding 4 new positions and paying for Editor
Total HUMAN RESOURCES MEMBERSHIP SERVICES Beaux-Arts Ball
Although less was spent this year, it would be nice to be able to spend +
Emergency Food Fund
It runs low pretty often - and we don't want student going hungry
End of Year Retrospective
_
Page 14 of 18
23/08/10 Accrual Basis
OCADSU
Profit & Loss Budget vs. Actual 1 September 2009 through August 31st 2010
Notes - If Drastically Changed INCOME Grants XPACE Programming Grant
This year we are increasing the Director and Programmer's wages
Grants - Other
Lindsay said that we get a lot of good proposals, more grants would be nice
Total Grants Graduate Party Halloween Movie Nights Open Mic Nights Orientation/Welcome Back BBQ Other Events
_ _ _ _ _ _
Pot Luck
That weonly spent $12.59 is an errorsomething is entered in wrong place
Sexy Bingo
Dirty Shirley's wages rise, and we need to print more bingo cards
Student Handbook
Accomodates potential increases in printing cost, or # of pages
Workshops
We are planning on running the 5 workshops next year
Total MEMBERSHIP SERVICES
Page 15 of 18
23/08/10 Accrual Basis
OCADSU
Profit & Loss Budget vs. Actual 1 September 2009 through August 31st 2010
Notes - If Drastically Changed INCOME OTHERS CFS- SAGM Ontario
1st person goes for free, but good to budge in case 1more wants to go.
Contingencies
Just-in-case fund - if we overdo it in printing, handbook, or events costs
Total O T H E R S Reconciliation Discrepancies
Really no way to budget for this - very small sum
Total EXPENSE Net Income
We over Budgeted - but we have $90,000.00 being carried over This figure shows how much all of our new positions and campaigns are
INCOME
Page 16 of 18
23/08/10 Accrual Basis
OCADSU
Profit & Loss Budget vs. Actual 1 September 2009 through August 31st 2010
Notes - If Drastically Changed INCOME Start Up Grant Revenue from Mark-Ups TOTAL INCOME EXPENSE BULK FOOD STOCK Pasta Grains Legumes Beverages Sweeteners Household Items Herbs and Spices Cereals Nuts and Seeds Flour
Page 17 of 18
23/08/10 Accrual Basis
OCADSU
Profit & Loss Budget vs. Actual 1 September 2009 through August 31st 2010
Notes - If Drastically Changed INCOME Personal health Snacks Total BULK FOOD STOCK OPERATIONS Labour
We will hopefully be getting OWSP to help cover this cost
Supplies Equipment Total OPERATIONS TOTAL EXPENSE Net Income
Page 18 of 18