OSFA Women’s Auxiliary Reports

AMENDMENT 1

ARTICLE 5 - DUTIES OF OFFICERS

Section 1: The President shall preside at all meetings of the Executive Board and all Annual Conventions, and appoint all committees and perform all other duties incidental to her office, or such requirements as directed by the Annual Convention or Executive Board. In addition, she shall be the Chairperson of the Membership activities, for example OSFA Functions where Auxiliary members are needed. Other duties include the following: Pre-Convention: a. Coordinate chair gifts for meetings.

PROPOSED CHANGES:

Section 1: The President shall preside at all meetings of the Executive Board and all Annual Conventions, and appoint all committees and perform all other duties incidental to her office, or such requirements as directed by the Annual Convention or Executive Board. In addition, she shall be the Chairperson of the Membership activities, for example OSFA Functions where Auxiliary members are needed. Other duties include the following: Pre-Convention: a. Coordinate chair gift for meetings with host city. Host city is traditionally responsible for chair gifts.

YES____ NO____ AMEND____

AMENDMENT 2

ARTICLE 5 - DUTIES OF OFFICERS

Section 1 Pre-Convention: b. Coordinate a Ladies Luncheon (working with the OSFA President Spouse) and acquiring thank you gifts for the Luncheon Speaker if necessary.

PROPOSED CHANGES:

Section 1 Pre-Convention: b. Coordinate a Ladies Luncheon (working with the OSFA President significant other and acquiring thank you gifts for the Luncheon Speaker.

YES____ NO____ AMEND____

AMENDMENT 3

ARTICLE 5 - DUTIES OF OFFICERS

Section 1 Pre-Convention: d. Coordinate and acquire Silent and Live Auction Items

PROPOSED CHANGES:

Section 1 Pre-Convention: d. Coordinate, acquire, and promote Silent and Live Auction Items

YES____ NO____ AMEND____

AMENDMENT 4

ARTICLE 5 - DUTIES OF OFFICERS

Section 1 Pre-Convention: f. Attend all planning meetings for upcoming convention

PROPOSED CHANGES:

Section 1 At-Convention: b. Give Welcome at Thursday OSFA Men’s Meeting and invite current and potential new members to attend our meetings and activities

YES____ NO____ AMEND____

AMENDMENT 6

ARTICLE 5 - DUTIES OF OFFICERS

Section 1 At-Convention: c. Conduct Ladies Meetings

PROPOSED CHANGES:

Section 1 At-Convention: c. Conduct Auxiliary Meetings

YES____ NO____ AMEND____

AMENDMENT 7

ARTICLE 5 - DUTIES OF OFFICERS

Section 1 At-Convention: f. Appoint Committees (Resolution, Nominating, By-Law)

PROPOSED CHANGES:

Section 1 At-Convention: f. Appoint Committees (Resolution, Nominating, By-Law, & Advertising)

YES____ NO____ AMEND____

AMENDMENT 8

ARTICLE 5 - DUTIES OF OFFICERS

Section 2: The Vice-president in the absence of, or the inability of the President, shall perform all the duties of the President, and when the President is presiding, she shall assist the President in every way possible, and should a vacancy occur in the office of President, she shall assume all the duties of the President. She shall take minutes during the convention and provide such reports to the Secretary-Treasurer. Other duties include: At-Convention: c. Take minutes during convention meetings

PROPOSED CHANGES:

Section 2: The Vice-president in the absence of, or the inability of the President, shall perform all the duties of the President, and when the President is presiding, she shall assist the President in every way possible, and should a vacancy occur in the office of President, she shall assume all the duties of the President. She shall take minutes during the convention and provide such reports to the Secretary-Treasurer. Other duties include: At-Convention: c. Take minutes during convention meetings. The completed official minutes will then be provided to the Secretary - Treasurer no later than thirty (30) days following the close of convention to ensure they are included in the proceedings book.

YES____ NO____ AMEND____

PROPOSED CHANGES:

Section 1 Pre-Convention: f. Attend all planning meetings for upcoming convention as directed by the OSFA President.

YES____ NO____ AMEND____ AMENDMENT 9

AMENDMENT 5

ARTICLE 5 - DUTIES OF OFFICERS

Section 1 At-Convention: b. Give Welcome at Thursday Men’s Meeting

ARTICLE 5 - DUTIES OF OFFICERS

Section 3: The Secretary-Treasurer shall have custody of all money belonging to this organization and shall deposit and disburse the same in the name of the Women’s Auxiliary of the Oklahoma State Firefighters Association, as the organization or the executive board may direct. She shall give receipts for all money received, keep other reports as the executive board may direct. A report of these actions shall be presented to the Board quarterly and the members annually. She shall also select and purchase suitable badges for use of officers 18 May/June/July 2022Oklahoma Firefighterand members at the annual meetings, as directed

Ashley Corbett: OSFA Women’s Auxiliary President

Hello friends! I can’t believe it’s been almost a year since we have been together. I know that personally my year has flown by. I’m not sure if it’s because things have finally started to get back to a “new” normal or if I’ve just been super busy. All that being said, Convention is literally just around the corner. The OSFAWA Board and I have lots of fun things in store for the convention and I know that a great time will be had by all. This is now my second time to be president and I absolutely could not have done this year without the help of my fantastic board. It has been such a pleasure to work with and serve with them this year. If you are new to our organization or don’t know much about us, we invite you to come and join us at a Meet-and-Greet on Thursday morning during convention. We’d love to tell you about our organization and our passion for assisting firefighters and their departments, as well as organizations that support our firefighters. One of the many things we do in the OSFAWA is raise money so we can donate to charities and other sources that help make the fire service so great. We raise most of our funds through different activities at convention. This year, we are hosting our first-ever Cornhole Tournament during the picnic. You can register for this online at www.osfa.info. We are also accepting donations for our silent/live auction that will take place directly before the banquet on Friday night. If you have something to donate but are not able to attend the convention, I am more than happy to pick it up and bring it with me to the convention. Please feel free to email me at ashleyc814@att.net to set up a time. I can’t wait to see all the new faces and all of my old friends. I know we are going to have such a great time this year. Thank you for all your support!

by the executive board. Other duties include:

PROPOSED CHANGES:

Section 3: The Secretary-Treasurer shall have custody of all money belonging to this organization and shall deposit and disburse the same in the name of the Women’s Auxiliary of the Oklahoma State Firefighters Association, as the organization or the executive board may direct. She shall give receipts for all money received, keep other reports as the executive board may direct. A report of these actions shall be presented to the Board quarterly and the members annually. She shall also select and purchase suitable badges for use of officers and members at the annual meetings, as directed by the executive board. Other duties include: At-Convention: f. Finalize scrapbook from previous year as Junior Board Member to present at 1st meeting of convention.

YES____ NO____ AMEND____

AMENDMENT 10

ARTICLE 5 - DUTIES OF OFFICERS

Section 3 Post-Convention: d. Take book to be audited to the OSFA CPA by August 1st.

PROPOSED CHANGES:

Section 3 Post-Convention: d. Take book to be audited preferably to the OSFA CPA by August 1st. An alternative CPA may be chosen by the board if OSFA CPA is unable to accommodate by deadline. This audit deadline is not dependent on all outstanding bills being paid.

YES____ NO____ AMEND____ AMENDMENT 11

ARTICLE 5 - DUTIES OF OFFICERS

Section 4: The Junior Board Member shall serve in the capacity of Publicity Chairman. She shall be in charge of all publicity before and during the Convention, serve as Historian and have charge of the State History Book and Scrapbook, acting in the name of the State Auxiliary. Other duties include:

PROPOSED CHANGES:

Section 4: The Junior Board Member shall serve in the capacity of Publicity Chairman. She shall be in charge of all publicity before and during the Convention, serve as Historian and have charge of the State History Book and/or Scrapbook, acting in the name of the State Auxiliary. Other duties include:

YES____ NO____ AMEND____

AMENDMENT 12

ARTICLE 5 - DUTIES OF OFFICERS

Section 4 Pre-Convention: a. Write monthly newsletter article and send to OSFA.

PROPOSED CHANGES:

Section 4 Pre-Convention: a. Write a quarterly newsletter article and send it to the OSFA publication editor.

YES____ NO____ AMEND____

AMENDMENT 13

ARTICLE 5 - DUTIES OF OFFICERS

Section 4 Pre-Convention: c. Publish bylaw amendments 30 days prior to convention in OSFA paper.

Haley Thompson: OSFA Women’s Auxiliary Report

Hello Ladies! Well time has flown by, and convention is coming up! This year’s convention will be hosted by Cliff Davidson and the Ringwood Fire Department in Enid. This convention, the OSFAWA is excited to announce we will be hosting our 1st Annual Cornhole Tournament. We have first and second prizes! This year, the OSFAWA will be hosting a Meet-and-Greet before the first auxiliary meeting. Our first meeting will be following the Memorial Service and the meet-and-greet. Auxiliary business will be discussed at 9 a.m. on Friday and Saturday. Don’t forget your door prizes for the meetings if you want to participate. OSFAWA members can pay the $20 membership dues at convention, or you can send a check to Courtney Thompson, 10551 120th St. Lexington, OK, 73051. Fun activities will take place late in the evening each day! During the annual picnic, the best of the best cornhole players will be hashing it out to claim bragging rights for this year’s convention and some awesome prizes! The bar crawl will follow the picnic and Cornhole tournament. We will also have our “Red, White and Blue Day” at the ladies luncheon. Tickets can be purchased at convention! Ladies, get fancy and join your significant others and us at the banquet Friday evening. A great time will be had by all! The OSFAWA has searched and scoured for as many unique items as we can find for the silent and live auctions, and we are so excited to show off our finds! We are so excited for this year’s convention, and we cannot wait to see you! We won’t be lacking in the fun department! So join in on all the fun at the year’s convention.

PROPOSED CHANGES:

Section 4 Pre-Convention: c. Provide proposed bylaw amendments in time to assure proposed amendments are published at least 30 days prior to convention in OSFA publication and on auxiliary website.

YES____ NO____ AMEND____

AMENDMENT 14

ARTICLE 5 - DUTIES OF OFFICERS

Section 4 At-Convention: e. Distribute Nominated Junior Board Meeting ballots.

PROPOSED CHANGES:

Section 4 At-Convention: e. Distribute Nominated Junior Board Member ballots.

YES____ NO____ AMEND____

AMENDMENT 15

ARTICLE 5 - DUTIES OF OFFICERS

Section 4 At-Convention: a. Put together Scrapbook and present at next convention.

PROPOSED CHANGES:

At-Convention: a. Remove “Put together Scrapbook and present at next convention.

YES____ NO____ AMEND____ PROPOSED CHANGES:

Section 4 Post-Convention: a. Shall serve as the Chairperson to the Advertising Committee as described in Article 8 Section 4. The Advertising Committee will serve to promote membership growth and fundraising events.

YES____ NO____ AMEND____

AMENDMENT 17

ARTICLE 7 - EXECUTIVE BOARD

Section 4: A regular meeting of the executive board shall be held immediately before and after the annual convention. All books and/or materials shall be in order, complete, and transferred to the new officers at the meeting directly following the close of the convention. The previous Secretary/Treasurer will record the last deposit to be made from Convention receipts in the checkbook before transferring it to the new Secretary/Treasurer. The previous Secretary/ Treasurer will be responsible for deposits into the Oklahoma State Firefighters Associations Women’s Auxiliary checking account following convention and will be responsible to present the Treasurers book to the OSFA CPA for an annual audit by August 1st. After the completion of the audit, the books will immediately be handed over to the new Secretary/ Treasurer.

PROPOSED CHANGES:

Section 4: A regular meeting of the executive board shall be held immediately before and after the annual convention. All books and/or materials shall be in order, complete, and transferred to the new officers at the meeting directly following the close of the convention. The previous Secretary/Treasurer will record the last deposit to be made from Convention receipts in the checkbook before transferring it to the new Secretary/Treasurer. The previous Secretary/ Treasurer will be responsible for deposits into the Oklahoma State Firefighters Associations Women’s Auxiliary checking account following convention and will be responsible to present the Treasurer’s book as well as check register preferably to the OSFA CPA or alternative CPA chosen by the Board for an annual audit by August 1st. After the completion of the audit, the books will immediately be handed over to the new Secretary/Treasurer.

YES____ NO____ AMEND____ YES____ NO____ AMEND____

AMENDMENT 18

ARTICLE 7 - EXECUTIVE BOARD

Section 7: The executive board is authorized to adopt rules for the transaction of its business, provided they do not conflict with these by-laws.

PROPOSED CHANGES:

Section 7: The executive board is authorized to adopt rules for the transaction of its business, provided they do not conflict or negate these by-laws.

YES____ NO____ AMEND____ AMENDMENT 21

STANDING RULES

Rule 8: If Executive Board cannot agree upon discipline issues than the Past Presidents should be included in the decision.

PROPOSED CHANGES:

Rule 8: If the Executive Board cannot agree upon discipline issues then the Past Presidents should be included in the decision.

YES____ NO____ AMEND____

AMENDMENT 19 AMENDMENT 22

ARTICLE 8- COMMITTEES

Section 3: The president shall be an ex-officio member of all committees except the auditing committee and the nominating committee.

PROPOSED CHANGES:

Section 3: The president shall be an ex-officio member of all committees except the auditing committee and the nominating committee made up of past presidents.

YES____ NO____ AMEND____ STANDING RULES

Rule 11: At the OSFA Women’s Auxiliary Annual Convention, the following competitions and awards will take place: A. ANNUAL REPORT 2. The report given before the convention will be limited to three (3) minutes.

PROPOSED CHANGES:

Rule 11: At the OSFA Women’s Auxiliary Annual Convention, the following competitions and awards will take place: A. ANNUAL REPORT 2. The report given before the membership at convention will be limited to three (3) minutes.

YES____ NO____ AMEND____

AMENDMENT 20

inconsistent with these by-laws.

PROPOSED CHANGES:

The rules contained in “Robert’s Rules of Order, Revised” shall govern this organization in all cases to which they are applicable, and which they are not inconsistent with these by-laws. Past President will serve as Parliamentarian while serving on the board.