Boarding Parents' Handbook - Junior King's Canterbury

Boarding Parents’ Handbook

Welcome

Boarding at Junior King’s is happy, positive and busy. Boarders learn to be part of a community that is caring, respectful and constructive, where they have fun together and learn to support one another. There are many advantages when a child boards and they become more independent and build life-long friendships.

Boarding for the first time is a great adventure and opportunity, but sometimes both parents and children can take time to settle and adjust. During this period, homesickness is common, and parents can also find themselves missing their children profoundly. Homesickness usually passes after a few weeks, as both parties adjust. Families can find it helpful to talk about homesickness before term starts, remembering to focus on the benefits of, and reasons for, boarding. Our pastoral care is outstanding, and we work hard to look after and nurture all the children in our care throughout their time at Junior King’s. Here are a few tips that might help.

BEFORE THEY START

Make sure you have talked through with your child why they are going to boarding school.

Play down reasons that are to do with parental convenience and emphasise the positive.

Explain that homesickness is likely.

Homesickness occurs at different stages, not necessarily over the first few days or even weeks. Reassure your child that most children settle very quickly and they should not feel ashamed if they ever feel homesick. Try to avoid telling your child that they can leave if they are unhappy, as they are

likely to bring this up the next time they are feeling unsettled.

Make a plan with your child as to when they will next see you or another familiar adult. Children find it helpful to have plans written in a diary/calendar as they can become confused with dates. Do try to stick to any plans!

Agree plans for regular communication. Telephones can be difficult for both parties, especially at the start. An agreed telephone or Skype/FaceTime call can work well, either every day or every few days - whatever works best for the individual child and his or her family. Some families find it easier to communicate via email.

Make a photo collage of favourite family members, friends and pets.

Try not to do this at the last moment as it can cause a child to panic that time is running out.

Help your child to pack their suitcase.

Ensure that their school uniform, sports kit and all casual clothes are clearly named and packed neatly.

Help your child to be independent. They should be able to put on and take off duvet covers, for example.

Teach your child about their basic personal hygiene needs. Ensure they can wash their hair and bodies, and be able to trim their finger and toenails.

LEAVING YOUR CHILD

On the day of arrival, after the registration process has been completed, parents are asked to leave promptly. Protracted departures can be very difficult for all parties. Please do not worry about leaving your child; he or she will be very well looked after and the Houseparents will be in touch with you within the first few days.

ONCE THEY HAVE STARTED

Communicate with your child. Use e-mail, Skype/FaceTime and the phone. Try to discourage children from ringing just before bedtime as it is often a time when they can feel unsettled. You might like to write to them; nothing is better than receiving a regular letter or postcard from a family member. If you or your child are finding it difficult to talk to each other, you may benefit from sending text messages. Please do ensure that your child has all key contact details with them (telephone numbers, email addresses, etc).

Don’t sit at home and worry. If in doubt, do ring the

Houseparents or email to enquire after your child. Try to avoid passing on any anxieties. Remember that, very often, a child can be tearful on the phone and then laughing with a friend soon afterwards.

Your child will be given a ‘buddy’.

This is usually someone from their dormitory and form/ year group, who has been at the school for a while. Buddies ‘shadow’ new children for the first few weeks. They help them to find their way around and to get used to the routines and expectations.

Encourage your child to talk to us first.

There is always someone around at school to whom your child can talk. It may be their Form Tutor, their Houseparent, the Head of Boarding, a Boarding Tutor, a Nurse, a Matron, an Assistant Tutor or a friend. Problems can usually be solved very easily by someone. It is very difficult for you to find lost Games kit when you are on the other side of the world!

Communicate with us.

Please tell us if there is a problem at home with a relative, friend or pet. Tell us if family circumstances change. We are unable to help or make allowances if we are unaware.

Try to abide by our rules and expectations. If the calendar states boarders should return between 5.00pm6.00pm, please endeavour to have your child back within this time. Please also collect your child on time too. This is extremely important at exeats, and at the beginning and end of each term. It prevents your child becoming upset.

I greatly look forward to welcoming you into our very special school and boarding community, where I know your child will thoroughly enjoy their new ‘home’.

Tom Morgan Headmaster from

January

Aims and Objectives

Aims

We aim to provide a modern boarding education of the highest quality, seeking to meet not only the academic needs of our pupils but also caring for their social, emotional, physical and spiritual development. Boarding at Junior King’s should offer a balanced education, infused with values and warmth, security and a strong sense of community.

Objectives

We seek to provide all boarders with a safe, supportive and comfortable environment, in which they can grow as members of a community. We want to help boarders to:

• be happy, safe and enjoy boarding at Junior King’s;

• respect the boarding houses and the people and property within them;

• be honest and trustworthy;

• make and sustain friendships;

• display good manners;

• care for each other;

• accept, respect and celebrate personal, religious and cultural differences;

• be proud of their ability to manage their day-to-day lives;

• be confident in their dealings with adults and each other;

• eat well, work hard and play hard;

• make the most of their time and opportunities in a calm, happy and purposeful working atmosphere;

• be responsible, resilient and reflective;

• make good choices and decisions in their day-to-day lives;

• gain a sense of independence;

• embrace a clearly defined and accepted code of conduct;

• uphold and contribute positively towards the boarding community;

• live by the whole school values and ‘Golden Rules’.

Head of Boarding and Juckes Houseparent, Mrs Hutchings, with pupils.

The Boarding Team

The Headmaster

Mr Tom Morgan

Head of Boarding

Mrs Liz Hutchings

Kipling Houseparents

Mr Ed Stevenson

Miss Kerri North

Juckes Houseparents

Mrs Liz Hutchings

Mr Jon Hutchings

Non-Resident Tutors

Mr Rob Stonier, Deputy Head (Academic)

Mr Christopher Lapthorn, Head of Science and Senior Teacher

Mrs Jeanette Sylvester, Head of Art

Mrs Gaynor Marais, Year 4 Teacher

Mr Adam Pape, Deputy Head (Pastoral)

Matrons

The boarders are supported by a team of seven matrons.

Assistant Tutors

The Houseparents are assisted by a team of six Assistant Tutors

Health Centre Team

The Health Centre team is led by Mrs Angela Adams, Sister-in-Charge

Child Protection Officer

Mr Adam Pape

School Doctor

Dr Einass Osman

USEFUL PHONE NUMBERS

Out-of-Hours Contact Number

+44 (0)7730 300467

Kipling Houseparents

Ed Stevenson and Kerri North

+44 (0)1227 714555

Juckes Houseparents

Liz and Jon Hutchings

+44 (0)1227 714028

Health Centre

+44 (0)1227 714022 / 714032

Matrons

+44 (0)1227 714021

Head of Boarding

Liz Hutchings

+44 (0)1227 714028

Deputy Head (Pastoral)

Mr Adam Pape

+44 (0)1227 714035

USEFUL EMAIL ADDRESSES

Deputy Head (Pastoral) apape@junior-kings.co.uk

Kipling Houseparents estevenson@junior-kings.co.uk

Juckes Houseparents lhutchings@junior-kings.co.uk

Health Centre health@junior-kings.co.uk

School Office office@junior-kings.co.uk

Mrs Liz Hutchings Head of Boarding and Juckes Houseparent

Mr Ed Stevenson Kipling Houseparent

Pupils enjoying a Science lesson.

The Boarding Day

The typical daily timings for a Junior King’s boarder:

7.00am Wake up, shower, clean teeth, tidy dorms

7.30am Breakfast

8.00am Head to classrooms

8.25am Registration and assembly

9.00am Lessons start

4.15pm School ends

4.15pm Activities

5.20pm Prep (Years 4-8)

6.00pm Tea

6.35pm Prep (Years 7-8)

7.10pm Free time

7.30pm Evening routines begin… showers, clean teeth, phone home, read

8.35pm Lights out for Years 4-6

9.10pm Lights out for Year 7

9.30pm Lights out for Year 8

On a Wednesday, school finishes at 3.15pm. At this time, boarders may use the tuck shop and older boarders may take Village Leave. There is a boarding house meeting at 6.30pm.

With the majority of our boarders being full boarders, we offer a full weekend programme. Saturday night is film night; Sunday morning is a chance to lie in, Sunday’s also offer boarders time to take part in organised activities or excursions, and take advantage of some personal free time.

RETURN FROM EXEAT WEEKENDS AND HALF-TERM HOLIDAYS

Full boarders should return from exeat weekends no earlier than 5.00pm. They may return later, although no later than half an hour before their bedtime. If your child needs to arrive back at school after their usual bedtime, or even the following day, please inform the Houseparents. Tea will be served at 6.00pm on an Exeat Sunday. Boarders should return from half-term holidays between 4.30pm and 6.00pm, when tea will be served.

Weekly boarders may keep to their normal arrangements but must inform the Houseparents of any changes.

TRAVEL TO AND FROM SCHOOL

Please note that all arrangements regarding travel go through the School Office. Parents are required to complete a travel form prior to exeats, half-terms and the ends of terms. Any taxis required will be booked via the School Office, and confirmation will be sent to both parents and Houseparents.

It is helpful if parents let the Boarding Team know return times, particularly at the beginning

of each term. We also request that travel forms are completed and returned promptly.

Children travelling independently are expected to carry a mobile phone.

Exeat weekend travel

Please make all arrangements for travel at exeat weekends directly with the School Office. A letter is emailed out in advance, asking you to confirm arrangements by a specified date.

Passports and tickets

All passports and tickets should be handed into the Houseparents at the start of term, after half-term holidays and exeat weekends.

EXEATS AND HALF-TERM BREAKS

Term times, half-term holidays and exeats are published on the school website and in the termly calendar.

We discourage pupils leaving school before the published endof-term dates; this is disruptive to the pupils’ learning. In exceptional circumstances, requests for absence must be made in writing to the Head, and copied to the Houseparents too, via office@junior-kings.co.uk.

Boarders relaxing and having fun in a Kipling dorm.

Guardians

Junior King’s requires parents who are resident abroad to provide the name, email address, address and telephone number of a person authorised to act as a guardian for their child.

Guardians are required to live within a one to two hour drive of the School, and should be reasonably fit and healthy. It should be noted that parents, not the School, are responsible for the welfare of the child whilst they are staying with the nominated guardian.

It is absolutely vital that the person named as a guardian is both accessible throughout the term and has the authority to take full responsibility for the pupil in the parents’ absence.

We recommend that this person is over 25 years of age, is resident in the UK, and is not a student living in accommodation provided by another educational institution.

Guardians must be able to take responsibility for the child:

• at the start and end of terms, by transporting to and from the airport;

• if travel arrangements do not coincide with beginning/end of term dates, and stopover care is needed;

• during half-term holidays if the child is not returning home;

• during exeat weekends;

• in the event that the pupil has been asked to leave the school during term time for disciplinary reasons;

• in the event of an illness when it is not possible for the pupil to remain at school.

Guardians are also encouraged to:

• maintain regular contact with the child’s Houseparents;

• take an interest in the academic progress and wellbeing of the child;

• attend parents’ meetings, school functions and events on behalf of the parents.

The School can provide, on request, prospective parents with a list of approved Guardianship Agencies. The School is unable to recommend a particular agency or take responsibility for the welfare of pupils while staying with a guardian organised by the agency.

It is requested that the named guardian visits the School to meet the Houseparents before the end of the child’s first term at Junior King’s. If the guardian is out of the country during term time, he/she will need to inform the Houseparents of whom to contact should the need arise.

The parents of any boarder requiring a guardian must complete, sign and return a guardianship form before the child joins the School. The form must also be signed by the nominated guardian.

Juckes and Kipling enjoying a joint house meeting.

Communication

WHO TO CONTACT

What do you do if there is something on the boarding side of the School that you would like to talk about? The first point of contact is always your child’s Houseparents. The Head of Boarding or the Head are available for major concerns or worries, or requests for absences, and the School Nurses may be contacted if there are specific health concerns.

ROUTINE INFORMATION

Most of the routine information will be sent by e-mail. It would be helpful if you could ensure that we have details of current e-mail addresses. Please remember to keep us informed of any changes.

KEEPING IN TOUCH WITH YOUR CHILD

These days, there are many ways in which we can keep in touch with each other.

1. By telephone: The first points of call are the duty staff, who can be reached during the evenings or weekends on +44 (0)7730 300467. In addition, the numbers of the Houseparents are printed on page 12. Please phone before 10.00pm (UK time), unless there is an emergency.

2. By e-mail: E-mail facilities are available to the children and can be used throughout the week. All boarders will be given an e-mail address as soon as we have received the completed IT pupil/ school agreement.

3. By FaceTime or Zoom/ Teams: Boarders are able to contact their parents through FaceTime, or Zoom/ Teams, either via a personal device or by using their personal school account on a school computer.

Mobile phones and electronic devices such as tablets are not essential. They are allowed, however, and certainly help to facilitate communication with home. They are used under strict conditions, and with the understanding that any abuse of their use could lead to their confiscation by the Houseparents.

Mobile phones and electronic devices must be clearly labelled and protected with a PIN. They are stored safely by the Houseparents. The children may collect their phones from the House Staff on duty in the boarding houses after they have showered and are ready for bed.

Children whose parents live overseas in Eastern Time Zones may call home between 12.30pm and 1.30pm (UK time) to avoid parents being contacted very late at night.

KEEPING IN TOUCH WITH SCHOOL LIFE

The main Parents’ Handbook provides details of the school website (www.junior-kings.co.uk), which is an invaluable source of information for boarding parents.

BOARDING PARENTS’ MEETINGS

Special meeting dates are set every term for parents’ meetings. Online appointments are available. The meetings provide parents with the opportunity to talk personally to all of the staff who teach their child(ren). The dates are printed in the termly calendar. Sometimes a guardian will attend a meeting in place of, or together with, a parent.

Boarders enjoying free time in the Kipling Common Room. Chess is always a popular choice!

Boarding Life

MEALS AND SNACKS

Boarders have breakfast, lunch and tea in the Dining Room each day. Fresh fruit is always available at meals. There is a choice of food at each meal, and vegetarian and special diets are catered for. All boarders are offered a drink and a snack before bedtime, and senior boarders can use the kitchen facilities in their respective houses.

TUCK

The house staff run a tuck shop on Wednesday and Saturday afternoons, when the children may spend a limited sum of their pocket money on sweets, chocolate bars, crisps, and drinks. Healthy tuck options are also available.

When returning after a holiday, half-term or exeat, pupils may return with a small amount of tuck which reminds them of home. Tuck brought to school must be

minimal: large amounts are not necessary, create inequalities and unbalance a carefully planned diet. It must be remembered that we are a ‘nut-aware’ school.

POCKET MONEY

Boarders need pocket money for the tuck shop and excursions. Approximately £100 per term is recommended for full boarders. Cash must, please, be handed to the Houseparents in a named envelope at the start of each term.

Boarders in Years 4-7 are not allowed to have money in their own possession and must bank it with Houseparents. The School will not be held liable for any money if this procedure is not followed. Please note that bank cards are not permitted.

VILLAGE LEAVE

The Year 8 pupils are given opportunities to visit the local

Co-op, which is a short walk from the School. It provides them with an opportunity to purchase items and manage their allowance. We feel that it is an important part of being in Year 8. The pupils are accompanied by a member of staff.

DISCIPLINE

We aim to create a happy, positive atmosphere in the boarding community, where children are encouraged to take responsibility for themselves and one another. The emphasis is on encouragement and reward. During boarding time, school sanctions will not be applied. Boarders will be rewarded with ‘stars’ for positive behaviour and receive sanctions for minor misdemeanors. At the end of term, each boarder who reaches an agreed target for ‘stars’ will be given a treat. A visit to Kaspa’s, a Chinese takeaway, a laser trip or a visit to the cinema are all

examples. House staff will use their discretion to apply ‘homestyle’ sanctions to children if appropriate. Any continuing or serious problems will, of course, be discussed with parents.

BOARDING HOUSE RULES

The boarding rules, which have been written in conjunction with the pupils, are displayed clearly in each boarding house.

Clothing and Equipment

We request that parents ensure that all possessions are clearly named. The School Shop offers a name-tape sewing service for any new items purchased there. The matron department may be able to organise the naming of any further items of clothing by request.

The staff team looks after the washing and maintenance of clothing and bedding. There is a fixed routine for laundry to ensure that the children’s clothes are kept clean.

Please note that the children only have two drawers and some hanging space in which to store their clothes.

NAMING OF UNIFORM AND HOME CLOTHES

In order to reduce the amount of lost property, we kindly request that all clothes (home clothes and uniform) and shoes, bags and cases are clearly named. The School Shop has details of sew-in name tapes and shoe labels.

We advise that name tapes are positioned as follows:

Trousers: back of waistband

Shirts/blouses: back of collar

Underpants: back of waistband

Socks: inside and vertically from elasticated top of neck

Tights: waistband

Sweaters: back of neck

Towels: LARGE name tape along long edge, in the middle, with the loop positioned centrally for hanging

Duvet covers, pillowcases: LARGE sized labels to be used

Blazers/coats: back of collar

Pyjamas (top): back of collar

Pyjamas (trousers): back of waistband

Sun hats: inside the rim at the back

Spare Labels: 60 small spare name labels, and 6 large spare name labels

Further name tapes may also be ordered by the Matrons as required, and the amount added to the end-of-term bill.

Games clothes should be labelled on the inside. Further details are contained in the Parents’ Handbook.

PHONES

Mobile phones are an essential element of life these days. Boarders may bring their phones to school as they are an important means of communication. Phones are collected in each evening and locked away in the device storage units. The use of phones is limited so that boarders do not spend each and every evening playing games etc. It is important for the boarding community that we monitor the use of the phones. We do have ‘screen-free’ times in the week. All boarders sign a mobile phone contract that stipulates what the phone may be used for. If boarders do not follow the guidelines, they may have their phones confiscated for a prescribed period of time.

ELECTRONIC DEVICES

Boarders may bring clearly named, age-appropriate electronic devices but these need to be stored in

the lockable device storage units and are only to be used according to the timetable. If, within these restrictions, a child seems to be spending too much time playing electronic games, the permitted use will be further restricted.

Boarders can access computers within the boarding house to send and receive e-mails, for work and for playing games.

Any electrical device that connects to the internet is not allowed in dormitories overnight. Parents should ensure that children do not have unrestricted/unfiltered access to the internet on any electrical device, and that any downloads are age-appropriate.

TOYS AND OTHER EQUIPMENT

Children are welcome to bring small, inexpensive and durable toys and recreational equipment. Simple audio equipment may also be brought to school provided it is named, kept within the house and used in a reasonable way. Hairdryers are also permitted for use within the house. Please note, however, that all electrical equipment will be checked for safety by the school electricians before a child is able to use it.

POSTERS, PICTURES AND CUSHIONS

Children are encouraged to bring small posters and pictures to personalise their bed spaces and dormitories. These should be displayed on the pinboards. Cushions will also help to make their areas more homely but must comply with current fire regulations.

LOSS AND DAMAGE

Whilst we make every effort to protect children’s belongings, the School cannot accept responsibility for lost or damaged valuables. Please ensure that valuables are covered by your own domestic insurance arrangements. Musical instruments, laptops, tablets, mobile phones and iPods all come under this category.

STORAGE OF BELONGINGS

Storage space is very limited. All suitcases and belongings should be taken home or to guardians, wherever possible, at the end of each term. This enables us to clean the boarding houses thoroughly, and also helps to prevent the unnecessary or excessive accumulation of toys, personal possessions and outgrown clothes!

At the end of each term, we aim to send most clothes home clean, although this is not always possible for games kit in particular. Towels and bedding will be stored at school, along with one set of school uniform.

During the summer holiday, we request that all suitcases and belongings, including those of overseas boarders, are taken home or to guardians in order for a full sort-out of clothes and possessions to be made.

Boarding pupils enjoying free time in the Juckes social area.

Health Care

Please ensure that your child’s School Health Information Form is submitted, and the NHS GP Registration Form (GMS1) is sent to School before the beginning of your child’s first term.

THE HEALTH CENTRE

Pupils can access the Health Centre between 8.00am - 8.00pm, Monday to Friday, and between 8.00am - 9.00pm on a Saturday. During these times, a Registered Nurse is on duty. Out of these hours, boarding pupils have access to matronns who can dispense prescribed or over-thecounter medication as required.

If your child is unwell, he/she will be admitted to the Health Centre to be cared for. Pupils that have highly contagious illnesses (e.g. chicken pox, diarrhoea, respiratory illness with high temperature) will be asked to go home or to their appointed guardian.

If your child requires medical attention in an emergency, the duty nurse or matron will seek advice from the out-of-hours GP or arrange for assessment in hospital.

THE SCHOOL DOCTOR

The School Doctor is unable to see a child or prescribe him/her medication, without the relevant documentation having been signed. The nurses will likewise be unable to dispense any medication. The School Doctor has a weekly clinic, where any non-urgent medical concerns are addressed. Any treatment or referral will be communicated to the parent(s).

All new boarders are given a medical examination by the school nurses shortly after joining us. The school nurses follow UK Regulations, Protocols and Guidelines for the administration of medicine and the care and

referral of sick children. Please be aware this may be different from your experiences outside the UK.

THE SCHOOL COUNSELLORS

We have School Counsellors who are available to see children who have been identified as needing support of an emotional nature. If you have any concerns about your child, you can contact the Health Centre, or speak to either your child’s Houseparent, the Head of Boarding, or the Deputy Head (Pastoral).

Notes