CALL DOCUMENTATION National Sports Card Date of release: 19.5.2015 Document No.: 30902-2-3/15
PART I: SUBSCRIBER I.1) NAME, ADDRESS AND CONTACT Olympic Committee of Slovenia, Association of Sport Federations, Celovška 25, SI-1000 Ljubljana. Tel. +386 1 230 6000. Telefax +38612306020. E-mail info@olympic.si URL: http://www.olympic.si Additional information and documentation: Olympic Committee of Slovenia, Association of Sport Federations, Celovška 25, SI-1000 Ljubljana, Borut Kolarič. Tel. +386 1 230 6008. Telefax +386 1 230 6026. E-mail info-vs@olympic.si Offers or applications for cooperation must be submitted to: Olympic Committee of Slovenia, Association of Sport Federations, Reception office, Celovška 25, SI-1000 Ljubljana, Borut Kolarič. On envelope must be written “DO NOT OPEN! – CALL FOR NATIONAL SPORTS CARD”
PART II: CONTRACT SUBJECT II.1)
DESCRIPTION
II.1.1) Contract title: Design, manufacture and personalization of the National Sports Card for a period of 4 years. II.1.2) Type of contract and place of delivery Type: Purchase. Place of delivery: Sport clubs, federations and/or addresses of cardholders in Slovenia and location of subscriber: Olympic Committee of Slovenia, Association of Sport Federations, Celovška 25, SI-1000 Ljubljana. II.1.3) The notice involves Contract. II.1.4) Information on the duration of the contract Duration of the contract: 4 years II.1.5) Short description of the contract or purchase: Object of the contract is the design (by CGP proposals of the contracting authority), production, storage, personalization, sending and destruction of national sports cards, production and storage of application forms for the issuance of national sports cards, envelopes with a covering letter, special transport packaging and specimen of national sports cards with presentation brochure and necessary hardware and software for recording and reading electronic content of the electronic data on the national sports card. II.1.8) Division into lots No. II.1.9) Variants will be accepted: Yes. II.2)
QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope The indicative quantity of national sports cards is 5200 in the first edition and subsequently a certain number in the second edition which to be made over a period of 4 years. A more detailed description of the framework and the quantities of each product that are subject of the contract are set out in the contract specifications. II.2.2) Options Yes. II.3)
THE CALL DURATION AND TIME LIMIT FOR COMPLETION Start: 19. 5. 2015. End: 8. 7. 2015.
PART III: PROCEDURE IV.1)
TYPE OF PROCEDURE
IV.1.1) Type of procedure Open. IV.1.2) Limitations on the number of operators who will be invited to tender or to participate No. IV.2)
AWARD CRITERIA
IV.2.1) Award criteria The most economically advantageous tender, taking into account the offer price, technical merits and functional properties of the card as well as operations and efficiency. The contracting authority will use the criteria to identify a suitable provider. In the event of two or more equal economically advantageous tenders subscriber will go into negotiations and will give priority to those with the lowest total financial impact for the subscriber while ensuring with offer defined technical merits and functional properties of the card as well as operations and performance. IV.2.2) Use of electronic auction: No. IV.3)
ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority 30902-2-3/15 The call documentation, 30902-2-2/15 Specification of the contract for National Sports Card, 30902-2-4/15 The rules of National Sports Card, 30902-2-5/15 National Sports Card - Project document Documents are available at www.olympic.si. IV.3.2) Previous publication concerning the same contract No. IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document Time limit for receipt of requests for documents or for accessing documents: Date: 23. 6. 2015 Payable documents: No. IV.3.4) Time limit for receipt of tenders or applications to cooperate: Date: 8. 7. 2015 Time: 12:00 IV.3.5) Languages in which tenders or applications to participate must be written: Other: SI (Slovene) IV.3.6) Minimum time frame during which the applicant must maintain its tender Duration in days: 90 (from the date stated for receipt of tender) IV.3.7) Conditions for opening tenders: Date: 8. 7. 2015 Time: 13:00 Place: Olympic Committee of Slovenia, Association of Sport Federations, Celovška 25, SI-1000 Ljubljana. Persons authorized to be present at the opening of tenders: Yes. The representatives of applicants must, before the opening of the tenders, hand over to the commission written authorizations for participation at the opening of the tenders.